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Registration of Supplier (ROS) User Guide Registration of Supplier (ROS) Page 1 of 48 REGISTRATION OF SUPPLIER (ROS) REGISTRATION OF SUPPLIER (ROS) REGISTRATION OF SUPPLIER (ROS) REGISTRATION OF SUPPLIER (ROS) USER GUIDE USER GUIDE USER GUIDE USER GUIDE Table of Contents Table of Contents Table of Contents Table of Contents 1. 1. 1. 1. How to Register How to Register How to Register How to Register ................................ ................................ ................................ ................................................................ ................................ ................................ ............................................................ ............................ ............................ ............................ 3 2. 2. 2. 2. Fees & Payments Fees & Payments Fees & Payments Fees & Payments ................................ ................................ ................................ ................................................................ ................................ ................................ ........................................................... ........................... ........................... ........................... 3 3. 3. 3. 3. General Rules General Rules General Rules General Rules ................................ ................................ ................................ ................................................................ ................................ ................................ ................................................................ ................................ ................................ ................................ 3 4. 4. 4. 4. Supporting Documents to Be Included During Application Supporting Documents to Be Included During Application Supporting Documents to Be Included During Application Supporting Documents to Be Included During Application ........................... ........................... ........................... ........................... 3 5. 5. 5. 5. E-Mail Addre Mail Addre Mail Addre Mail Addresses sses sses sses ................................ ................................ ................................ ................................................................ ................................ ................................ .......................................................... .......................... .......................... .......................... 3 6. 6. 6. 6. Reminders Reminders Reminders Reminders ................................ ................................ ................................ ................................................................ ................................ ................................ ................................................................ ................................ ................................ ..................................... ..... ..... ..... 3 7. 7. 7. 7. Enquiries Enquiries Enquiries Enquiries ................................ ................................ ................................ ................................................................ ................................ ................................ ................................................................ ................................ ................................ ....................................... ....... ....... ....... 3 8. 8. 8. 8. Product Category Product Category Product Category Product Category ................................ ................................ ................................ ................................................................ ................................ ................................ .......................................................... .......................... .......................... .......................... 3 9. 9. 9. 9. Getting Started Getting Started Getting Started Getting Started – Step by Step Guide to Supplier Registration Step by Step Guide to Supplier Registration Step by Step Guide to Supplier Registration Step by Step Guide to Supplier Registration ....................... ....................... ....................... ....................... 3 Section 1: Company Details Section 1: Company Details Section 1: Company Details Section 1: Company Details ................................ ................................ ................................ ................................................................ ................................ ................................ ................................................. ................. ................. ................. 3 Section 2: Address Data Section 2: Address Data Section 2: Address Data Section 2: Address Data ................................ ................................ ................................ ................................................................ ................................ ................................ ....................................................... ....................... ....................... ....................... 3 Section 3: Payment Details Section 3: Payment Details Section 3: Payment Details Section 3: Payment Details ................................ ................................ ................................ ................................................................ ................................ ................................ .................................................. .................. .................. .................. 3 Section 4: Vendor Profile Section 4: Vendor Profile Section 4: Vendor Profile Section 4: Vendor Profile ................................ ................................ ................................ ................................................................ ................................ ................................ ..................................................... ..................... ..................... ..................... 3 Section 5: Company Type Section 5: Company Type Section 5: Company Type Section 5: Company Type ................................ ................................ ................................ ................................................................ ................................ ................................ .................................................... .................... .................... .................... 3 Section 6: Management & Shareholder Info Section 6: Management & Shareholder Info Section 6: Management & Shareholder Info Section 6: Management & Shareholder Info ................................ ................................ ................................ ......................................................... ......................... ......................... ......................... 3 Section 7: Additional Info ection 7: Additional Info ection 7: Additional Info ection 7: Additional Info ................................ ................................ ................................ ................................................................ ................................ ................................ .................................................... .................... .................... .................... 3 Section 8: Product Categories Section 8: Product Categories Section 8: Product Categories Section 8: Product Categories ................................ ................................ ................................ ................................................................ ................................ ................................ .............................................. .............. .............. .............. 3 Section 9: Attachment Section 9: Attachment Section 9: Attachment Section 9: Attachment ................................ ................................ ................................ ................................................................ ................................ ................................ ......................................................... ......................... ......................... ......................... 3 Section 10: Data Privacy Statement Section 10: Data Privacy Statement Section 10: Data Privacy Statement Section 10: Data Privacy Statement ................................ ................................ ................................ ................................................................ ................................ ................................ ..................................... ..... ..... ..... 3 10. 10. 10. 10. Guidelines for Supplier Self Service (SUS) Guidelines for Supplier Self Service (SUS) Guidelines for Supplier Self Service (SUS) Guidelines for Supplier Self Service (SUS) ................................ ................................ ................................ ................................................. ................. ................. ................. 3 10.1. 10.1. 10.1. 10.1. Supplie Supplie Supplie Supplier Self r Self r Self r Self-Service First Time Login Service First Time Login Service First Time Login Service First Time Login ................................ ................................ ................................ ....................................................... ....................... ....................... ....................... 3 10.2. 10.2. 10.2. 10.2. View Supplier Certificate Of Registration View Supplier Certificate Of Registration View Supplier Certificate Of Registration View Supplier Certificate Of Registration ................................ ................................ ................................ .................................................. .................. .................. .................. 3 10.3. 10.3. 10.3. 10.3. Supplier Company Own Data Maintenanc Supplier Company Own Data Maintenanc Supplier Company Own Data Maintenanc Supplier Company Own Data Maintenance ................................ ................................ ................................ ............................................... ............... ............... ............... 3 10.4. 10.4. 10.4. 10.4. Supplier Product Category Maintenance Supplier Product Category Maintenance Supplier Product Category Maintenance Supplier Product Category Maintenance ................................ ................................ ................................ ................................................... ................... ................... ................... 3 APPENDIX APPENDIX APPENDIX APPENDIX ................................ ................................ ................................ ................................................................ ................................ ................................ ................................................................ ................................ ................................ .......................................... .......... .......... .......... 3 APPENDIX 1: PRODUCT CATEGORIES APPENDIX 1: PRODUCT CATEGORIES APPENDIX 1: PRODUCT CATEGORIES APPENDIX 1: PRODUCT CATEGORIES ................................ ................................ ................................ ............................................................ ............................ ............................ ............................ 3 APPENDIX 2: CHECKLIST APPENDIX 2: CHECKLIST APPENDIX 2: CHECKLIST APPENDIX 2: CHECKLIST – SUPPORTING DOCUMENTS SUPPORTING DOCUMENTS SUPPORTING DOCUMENTS SUPPORTING DOCUMENTS ............................... ............................... ............................... ............................... 3

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Page 1: Gems Sap Srm Ros Userguide 1 2

Registration of Supplier (ROS)

User Guide

Registration of Supplier (ROS) Page 1 of 48

REGISTRATION OF SUPPLIER (ROS)REGISTRATION OF SUPPLIER (ROS)REGISTRATION OF SUPPLIER (ROS)REGISTRATION OF SUPPLIER (ROS)

USER GUIDEUSER GUIDEUSER GUIDEUSER GUIDE

Table of ContentsTable of ContentsTable of ContentsTable of Contents

1.1.1.1. How to RegisterHow to RegisterHow to RegisterHow to Register ................................................................................................................................................................................................................................................................................................................................................................................ 3333

2.2.2.2. Fees & PaymentsFees & PaymentsFees & PaymentsFees & Payments ............................................................................................................................................................................................................................................................................................................................................................................ 3333

3.3.3.3. General RulesGeneral RulesGeneral RulesGeneral Rules................................................................................................................................................................................................................................................................................................................................................................................................ 3333

4.4.4.4. Supporting Documents to Be Included During ApplicationSupporting Documents to Be Included During ApplicationSupporting Documents to Be Included During ApplicationSupporting Documents to Be Included During Application ............................................................................................................ 3333

5.5.5.5. EEEE----Mail AddreMail AddreMail AddreMail Addressesssesssessses ........................................................................................................................................................................................................................................................................................................................................................................ 3333

6.6.6.6. RemindersRemindersRemindersReminders.................................................................................................................................................................................................................................................................................................................................................................................................................... 3333

7.7.7.7. EnquiriesEnquiriesEnquiriesEnquiries............................................................................................................................................................................................................................................................................................................................................................................................................................ 3333

8.8.8.8. Product CategoryProduct CategoryProduct CategoryProduct Category ........................................................................................................................................................................................................................................................................................................................................................................ 3333

9.9.9.9. Getting Started Getting Started Getting Started Getting Started –––– Step by Step Guide to Supplier Registration Step by Step Guide to Supplier Registration Step by Step Guide to Supplier Registration Step by Step Guide to Supplier Registration ............................................................................................ 3333

Section 1: Company DetailsSection 1: Company DetailsSection 1: Company DetailsSection 1: Company Details .................................................................................................................................................................................................................................................................................................................................... 3333

Section 2: Address DataSection 2: Address DataSection 2: Address DataSection 2: Address Data ............................................................................................................................................................................................................................................................................................................................................................ 3333

Section 3: Payment DetailsSection 3: Payment DetailsSection 3: Payment DetailsSection 3: Payment Details ........................................................................................................................................................................................................................................................................................................................................ 3333

Section 4: Vendor ProfileSection 4: Vendor ProfileSection 4: Vendor ProfileSection 4: Vendor Profile.................................................................................................................................................................................................................................................................................................................................................... 3333

Section 5: Company TypeSection 5: Company TypeSection 5: Company TypeSection 5: Company Type ................................................................................................................................................................................................................................................................................................................................................ 3333

Section 6: Management & Shareholder InfoSection 6: Management & Shareholder InfoSection 6: Management & Shareholder InfoSection 6: Management & Shareholder Info.................................................................................................................................................................................................................................... 3333

SSSSection 7: Additional Infoection 7: Additional Infoection 7: Additional Infoection 7: Additional Info................................................................................................................................................................................................................................................................................................................................................ 3333

Section 8: Product CategoriesSection 8: Product CategoriesSection 8: Product CategoriesSection 8: Product Categories ........................................................................................................................................................................................................................................................................................................................ 3333

Section 9: AttachmentSection 9: AttachmentSection 9: AttachmentSection 9: Attachment .................................................................................................................................................................................................................................................................................................................................................................... 3333

Section 10: Data Privacy StatementSection 10: Data Privacy StatementSection 10: Data Privacy StatementSection 10: Data Privacy Statement .................................................................................................................................................................................................................................................................................... 3333

10.10.10.10. Guidelines for Supplier Self Service (SUS)Guidelines for Supplier Self Service (SUS)Guidelines for Supplier Self Service (SUS)Guidelines for Supplier Self Service (SUS) .................................................................................................................................................................................................... 3333

10.1.10.1.10.1.10.1. SupplieSupplieSupplieSupplier Selfr Selfr Selfr Self----Service First Time LoginService First Time LoginService First Time LoginService First Time Login............................................................................................................................................................................................................................ 3333

10.2.10.2.10.2.10.2. View Supplier Certificate Of RegistrationView Supplier Certificate Of RegistrationView Supplier Certificate Of RegistrationView Supplier Certificate Of Registration........................................................................................................................................................................................................ 3333

10.3.10.3.10.3.10.3. Supplier Company Own Data MaintenancSupplier Company Own Data MaintenancSupplier Company Own Data MaintenancSupplier Company Own Data Maintenanceeee ............................................................................................................................................................................................ 3333

10.4.10.4.10.4.10.4. Supplier Product Category MaintenanceSupplier Product Category MaintenanceSupplier Product Category MaintenanceSupplier Product Category Maintenance ............................................................................................................................................................................................................ 3333

APPENDIXAPPENDIXAPPENDIXAPPENDIX ........................................................................................................................................................................................................................................................................................................................................................................................................................................ 3333

APPENDIX 1: PRODUCT CATEGORIESAPPENDIX 1: PRODUCT CATEGORIESAPPENDIX 1: PRODUCT CATEGORIESAPPENDIX 1: PRODUCT CATEGORIES ................................................................................................................................................................................................................................................ 3333

APPENDIX 2: CHECKLIST APPENDIX 2: CHECKLIST APPENDIX 2: CHECKLIST APPENDIX 2: CHECKLIST –––– SUPPORTING DOCUMENTS SUPPORTING DOCUMENTS SUPPORTING DOCUMENTS SUPPORTING DOCUMENTS ............................................................................................................................ 3333

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1.1.1.1. How How How How totototo Register Register Register Register

Registration of Supplier can be done via TM Corporate website:

http://www.tm.com.my/CONNECTINGhttp://www.tm.com.my/CONNECTINGhttp://www.tm.com.my/CONNECTINGhttp://www.tm.com.my/CONNECTING----YOURYOURYOURYOUR----BUSINESS/DOINGBUSINESS/DOINGBUSINESS/DOINGBUSINESS/DOING----

BUSINESS/GEMS_SRM/Pages/GEMS_SRM.aspxBUSINESS/GEMS_SRM/Pages/GEMS_SRM.aspxBUSINESS/GEMS_SRM/Pages/GEMS_SRM.aspxBUSINESS/GEMS_SRM/Pages/GEMS_SRM.aspx

2.2.2.2. Fees & PaymentsFees & PaymentsFees & PaymentsFees & Payments

2.1. Fee for New Registration is RM150.00 inclusive of RM50.00 processing fee.

2.2. Payments are to be made by cash or credit card at any TM Point nationwide. To

find the TM Point nearest to you, go to:

http://www.tm.com.my/customer-care/tmpoint/kuala-lumpur.asp

2.3. Provide the Company Name, ROC/ROB/ROS Number during payments at TM

Point. Please notify the officer that the payment is for New Supplier Registration

under Revenue Code 632632632632.

2.4. Please ensure that a copy of payment receipt is scanned and attached together

with the registration form.

3.3.3.3. General Rules General Rules General Rules General Rules

3.1. The following entities are allowed to register as a TM supplier:

3.1.1. Sole Proprietorships

3.1.2. Registered Consortiums

3.1.3. Partnerships

3.1.4. Enterprises

3.1.5. Companies (Private & Public Limited) that are registered with the

Companies Commission of Malaysia (SSM)

3.1.6. Government Agencies

3.1.7. Non-Governmental Organisations (NGO)

3.1.8. Local Councils

3.1.9. Professional Firms / Bodies i.e. Legal Firms, Accountants & Engineers.

3.1.10. Universities

3.1.11. Foreign Registered Companies

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3.2. The minimum paid-up capital for Private Limited and Limited companies must

be at least RM10,000.00.

3.3. Companies must obtain valid licenses for each category of work applied and

provide copies as attachments during submission.

3.4. Suppliers must ensure that the following conditions are met:

3.4.1. The industrial sector registered is different from the industrial sector

already approved by TM.

3.4.2. Related companies are not allowed to register in the same industrial

sector /sub-industrial sector.

3.4.3. Two (2) or more different companies doing the same activity in the same

premise is not allowed to register under the same industrial sector.

3.4.4. One same equity owner in two (2) or more companies is not allowed to

register in the same industrial sector.

3.4.5. Two (2) or more companies that have the same Owner, Director or

Management is not allowed to register in the same industrial sector.

4.4.4.4. SSSSupporting Documents upporting Documents upporting Documents upporting Documents totototo Be Included Durin Be Included Durin Be Included Durin Be Included During Applicationg Applicationg Applicationg Application

4.1. Suppliers are required to attach softcopiessoftcopiessoftcopiessoftcopies of supporting documents via

attachments of the online registration form.

4.2. MandatoryMandatoryMandatoryMandatory Supporting Documents:

4.2.1. Company Profile (Organization Chart, Services Offered, Product

Information & Catalogue)

4.2.2. Organization Chart (Complete with Name & Designation)

4.2.3. Personal Particulars (Credentials & Experience) of employees holding main

positions in the Company

4.2.4. Valid appointment letter from the Principal / Manufacturer for each items

supplied and related technical information (catalog, specification, supply

experience and etc) for agents / suppliers which market manufacturer goods

(if applicable)

4.2.5. Certification with Government Bodies, Private Sectors & Public Sectors:

4.2.5.1. Contractors Registration Account from the Ministry of

Finance Malaysia (MOF)

4.2.5.2. Construction Industry Development Board Malaysia (CIDB)

4.2.5.3. Contractor Services Centre (PKK)

4.2.5.4. Manufacturing License from Local Authorities

4.2.5.5. License to Trade Scrapped goods from the Royal Malaysian

Police (RMP)

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4.2.5.6. Board of Engineers Malaysia

4.2.5.7. Printing Machine License

4.2.6. Documents and certificates of registry with Bumiputera status from:

4.2.6.1. Ministry of Finance Malaysia (MOF)

4.2.6.2. Contractor Services Centre (PKK)

4.2.7. Latest Bank Account Statement

4.2.8. Latest Employees Provident Fund of Malaysia (EPF) Statement

4.2.9. Latest Social Security Organization (SOCSO) Statement

4.2.10. TM Vendor Registration Certificate with valid registration period (if

any)

4.2.11. Payment Receipt for Registration Fees from TM Point

4.3. Additional MandatoryAdditional MandatoryAdditional MandatoryAdditional Mandatory Documents for Private LimitedPrivate LimitedPrivate LimitedPrivate Limited and Public ListedPublic ListedPublic ListedPublic Listed

Companies

4.3.1. Form 9 - Company Corporation 's Certificate from the Companies

Commission of Malaysia (SSM) ****

4.3.2. Form 13 - Certificate Of Incorporation On Change Of Name Of

Company from the Companies Commission of Malaysia (SSM) ****

4.3.3. Form 24 – Return of Allotment of Shares ****

4.3.4. Form 32A – Transfer of Shares (if any) ****

4.3.5. Form 49 – Latest Particulars of Directors, Managers & Secretaries ****

4.3.6. Form of Annual Return of Company having a Share Capital for two (2)

consecutive years * * * *

4.3.7. Audited Account for the last Financial Year

4.3.8. Latest Audited Company Annual Reports

4.4. Additional MandatoryAdditional MandatoryAdditional MandatoryAdditional Mandatory Documents for EnterpriseEnterpriseEnterpriseEnterprise, Sole ProprietorshipSole ProprietorshipSole ProprietorshipSole Proprietorship or

PartnershipPartnershipPartnershipPartnership

4.4.1. Form D – Company Registration Certificate from the Companies

Commission of Malaysia (SSM) ****

4.4.2. Business Information & Current Owner or from the Companies

Commission of Malaysia (SSM) ****

4.4.3. Company Renewal of Registration Certificate (Form E) from the

Companies Commission of Malaysia (SSM) ****

4.4.4. Certificate of Registration under The Business Names Ordinance for

Sarawak or

4.4.5. Form B under Commercial License Ordinance 1948 for Sabah

4.4.6. Income Statement & Balance Sheet for the last Financial Year

Note:

**** Scanned documents must be duly verified by the Company’s authorized

personnel or ‘certified true copy’ by the authorized party

Print Checklist

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5.5.5.5. EEEE----Mail Addresses Mail Addresses Mail Addresses Mail Addresses

5.1. Suppliers shall ensure that ALL official corporate e-mail contacts are confirmed

and validated. This is crucial as the corporate email addresses will play the

following functions when the new SRM system goes live in 2010 for:

5.1.1. Issuance of a user ID (identification) and password. Please note the

criticality in ensuring that this email address belongs to an authorised

member of your organization who will later be submitting the

application to TM, for creation of new user ID(s) for your organization.

User IDs created for your company will give authorization to your staff

to update your company data, enter tender response, participate in live

auction; and

5.1.2. Email notification as a reminder to you 3 months prior to the expiry of

your registration; and

5.1.3. Email notification to alert you that a PO has been issued to you via SRM

Portal for your action; and

5.1.4. Email invitations to participate in new bids or auctions

6.6.6.6. RemindersRemindersRemindersReminders

6.1. Suppliers shall undertake and warrant that all data and information submitted

during the application are factual and correct. Falsified or fraudulent

information or documents will result in rejection of application or in the case

where approval has been granted, will result in immediate cancellation.

7.7.7.7. EnquiriesEnquiriesEnquiriesEnquiries

For any enquiries please contact:

SRM Helpdesk

Telekom Malaysia Berhad

3rd Floor TM Annexe 2

No.1 Jalan Pantai Jaya

Off Jalan Pantai Baru

59200 Kuala Lumpur

Malaysia

Tel: 03 – 7711 7700

Fax: 03 – 2240 0509

E-mail: [email protected] (Kindly indicate ‘SRM Enquiry’ on the subject title)

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8.8.8.8. Product CategoryProduct CategoryProduct CategoryProduct Category

8.1. Suppliers may select as many Product Categories / Work Classification - ‘Kod

Bidang’ related to the area of expertise. There are no limitations as long as the

Product Categories applied commensurate with supply and work experience.

8.2. Certificates from Contractor Services Centre (PKK), Construction Industry

Development Board Malaysia (CIDB) and / or Ministry of Finance (MOF)

relevant to the Product Categories selected are to be included during submission

as supporting documents.

8.3. The full list of Product Categories is as per AAAAppendixppendixppendixppendix.

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9.9.9.9. Getting Started Getting Started Getting Started Getting Started –––– Step by Step Guide Step by Step Guide Step by Step Guide Step by Step Guide totototo Supplier Registration Supplier Registration Supplier Registration Supplier Registration

Before we begin, please ensure that you have all the necessary documents in order to

make the registration process easier & faster.

In addition, supporting documents required as per the checklist must be scanned

beforehand, prior to starting the online registration steps, so that they are readily available

in softcopy to be attached, as explained in Section 9 (Attachment). The maximum size

allowed for all attachments is 10MB with a limit of 1MB per file. Types of files allowed

are .pdf, .doc, .pdf, .doc, .pdf, .doc, .pdf, .doc, ....docx, docx, docx, docx, ....xls, xls, xls, xls, ....xlsx, xlsx, xlsx, xlsx, ....ppt, ppt, ppt, ppt, ....pptx, pptx, pptx, pptx, ....png, png, png, png, ....bmp, bmp, bmp, bmp, ....jpg, jpg, jpg, jpg, ....jpeg, jpeg, jpeg, jpeg, ....jpe, jpe, jpe, jpe, ....jfif, jfif, jfif, jfif, ....gif, gif, gif, gif, ....tif, tif, tif, tif, ....tiff, tiff, tiff, tiff,

.png .png .png .png and ....icoicoicoico.

Please note that you are required to complete the online form in one (1) seating as saving

options are unavailable. The page will also timeout / expire if left idle for more than one

(1) hour.

You are now ready to start.

Step 1: Step 1: Step 1: Step 1: Access the Registration of Supplier (ROS) LinkAccess the Registration of Supplier (ROS) LinkAccess the Registration of Supplier (ROS) LinkAccess the Registration of Supplier (ROS) Link

Logon to Registration of Supplier (ROS) screen via TM Corporate website:

http://www.tm.com.myhttp://www.tm.com.myhttp://www.tm.com.myhttp://www.tm.com.my

Select:

CONNECTING YOUR BUSINESS CONNECTING YOUR BUSINESS CONNECTING YOUR BUSINESS CONNECTING YOUR BUSINESS ---- > Doing Business with TM > Doing Business with TM > Doing Business with TM > Doing Business with TM ---- > > > > GEMS SRM GEMS SRM GEMS SRM GEMS SRM

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Click on the link:

Registration of SuppliersRegistration of SuppliersRegistration of SuppliersRegistration of Suppliers

Then select:

Suppliers Online RegistrationSuppliers Online RegistrationSuppliers Online RegistrationSuppliers Online Registration

You will be directed to the ROS welcome message as below:

You will then see the Supplier Registration Form, which is divided into 10 10 10 10 sections:

Click at the right most check box to expand each of the sections as shown by the arrow:

Click to expand Click to expand Click to expand Click to expand

each sectioneach sectioneach sectioneach section

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By clicking on the Address Data check box, the section is expanded as shown below:

Below are detailed descriptions of each of the 10 sections on the form:

Section 1: Section 1: Section 1: Section 1: Company DetailsCompany DetailsCompany DetailsCompany Details

SeSeSeSection 2: ction 2: ction 2: ction 2: Address DataAddress DataAddress DataAddress Data

Section 3: Section 3: Section 3: Section 3: Payment DetailPayment DetailPayment DetailPayment Detail

Section 4: Section 4: Section 4: Section 4: Vendor ProfileVendor ProfileVendor ProfileVendor Profile

Section 5: Section 5: Section 5: Section 5: Company TypeCompany TypeCompany TypeCompany Type

Section 6: Section 6: Section 6: Section 6: Management & Shareholder InfoManagement & Shareholder InfoManagement & Shareholder InfoManagement & Shareholder Info

Section 7: Section 7: Section 7: Section 7: Additional InfoAdditional InfoAdditional InfoAdditional Info

Section 8: Section 8: Section 8: Section 8: Product CategoriesProduct CategoriesProduct CategoriesProduct Categories

Section 9: Section 9: Section 9: Section 9: AttachmentAttachmentAttachmentAttachment

Section 10: Section 10: Section 10: Section 10: Data Privacy StatementData Privacy StatementData Privacy StatementData Privacy Statement

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Example of Supplier Registration Online Form:

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Step 2:Step 2:Step 2:Step 2: Fill in the Form Fill in the Form Fill in the Form Fill in the Form

Fill in the Supplier Registration Form. All fields marked with asterisk * are required &

mandatory fields. Please assist us in keeping our database consistent by entering your

information in all UPPERCASE / CAPITAL LETTERS except for your e-mail and website.

Section 1: Company DetailsSection 1: Company DetailsSection 1: Company DetailsSection 1: Company Details

The ROC / ROB / ROS / IC Number should not include any special characters i.e.

dash (-) and / or space ( ). Use only alphanumeric characters.

Example:

Or if using Identification Card (IC) Number

Example:

Section 2: Address DataSection 2: Address DataSection 2: Address DataSection 2: Address Data

E-mail address & company website should be in small cases.

Telephone & Fax number format should be:

[Country code] [space] [Area code] [space] [Phone number]

Ensure that the Region selected is the same as per the [Area Code] for Telephone &

Fax Number.

2222

3333

4444

1111

1111

1111

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Example:

For Sabah & Sarawak region, fill in the Telephone & Fax number format as below:

Example:

Section 3: Payment Details Section 3: Payment Details Section 3: Payment Details Section 3: Payment Details

Search for your company’s Bank Key by clicking on the search box in each column.

You can use the filter field to key in the name of the Bank Branch you’re searching

for i.e. PETALING JAYA

Example:

2222

3333

2222 4444

5555

5555

3333

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Alternatively, you may search partial entries by keying-in asteriskasteriskasteriskasterisk * * * * i.e. BANGSAR****

Example:

Or ****JAYA

Example:

Or ****KUL****

Example:

5555

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If you have not found the Bank you’re searching for, key in the generic Bank Key

ZZZZ99999ZZZZ99999ZZZZ99999ZZZZ99999 with Country Code MYMYMYMY

Example:

Section 4: Vendor ProfileSection 4: Vendor ProfileSection 4: Vendor ProfileSection 4: Vendor Profile

Enter information about your company. System required fields are fields marked with

asterisk *. However, we do request that you complete all fields.

Section 5: Company TypeSection 5: Company TypeSection 5: Company TypeSection 5: Company Type

Ensure that the percentage (%) for Company Status is equivalent to 100% in total.

Example:

6666

6666

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Section 6: Management & ShareholdeSection 6: Management & ShareholdeSection 6: Management & ShareholdeSection 6: Management & Shareholder Infor Infor Infor Info

Ensure that the percentage (%) for Shareholder Information is equivalent to 100%

in total.

Example:

For public listed company, you have the option to enter Public in the Name column & the

percentage (%) of share.

Example:

Section 7: ASection 7: ASection 7: ASection 7: Additional Infodditional Infodditional Infodditional Info

Enter information about your company. System required fields are fields marked with

asterisk *. However, we do request that you complete all fields.

7777

7777

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Section 8: Product CategoriesSection 8: Product CategoriesSection 8: Product CategoriesSection 8: Product Categories

You are given the choice to select as manyas manyas manyas many Product Categories / Work Classification - ‘Kod

Bidang’ related to your company’s area of expertise. However, please ensure that the

necessary certifications are attached.

The Main Categories are displayed in the Product Categories list.

Click on the plus sign next to the Category to display specific sub-categories within

that group.

Example:

Select one or more sub-categories to register for the specific Product Category.

Example:

8888

8888

9999

9999

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Section 9: AttachmentSection 9: AttachmentSection 9: AttachmentSection 9: Attachment

The Attachment section allows you to attach softcopies of supporting documents. The

maximum size allowed for all attachments is 10MB with a limit of 1MB per file. Types of

files allowed are .pdf, .doc, .docx, .xls, .xlsx, .ppt, .pptx, .png, .bmp, .jpg, .jpeg, .jpe, .jfif, .pdf, .doc, .docx, .xls, .xlsx, .ppt, .pptx, .png, .bmp, .jpg, .jpeg, .jpe, .jfif, .pdf, .doc, .docx, .xls, .xlsx, .ppt, .pptx, .png, .bmp, .jpg, .jpeg, .jpe, .jfif, .pdf, .doc, .docx, .xls, .xlsx, .ppt, .pptx, .png, .bmp, .jpg, .jpeg, .jpe, .jfif,

.gif, .tif.gif, .tif.gif, .tif.gif, .tif, .tiff, .png , .tiff, .png , .tiff, .png , .tiff, .png and .ico .ico .ico .ico.

Example:

To attach files, click on the Browse button, select the files to upload and then click the

Upload button. Once the files are uploaded, it will be updated in the attachments table.

Example:

You may click on the glasses to view attached documents or click on the trash can

to delete.

Section 10: Data Privacy Statement Section 10: Data Privacy Statement Section 10: Data Privacy Statement Section 10: Data Privacy Statement

Once all the fields have been filled, you can only proceed to the next step after you

validate the Data Privacy Statement. Validation is signified by ticking ‘Yes, I have read

the data privacy statement and accept the terms’.

Example:

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Step 3: Submit the Form Step 3: Submit the Form Step 3: Submit the Form Step 3: Submit the Form

Once all the sections have been completed, click Submit.

Note: Note: Note: Note:

The system will display any error messages at the top of the screen.

Click on or scroll up to view the error messages.

Step 4: Successfully Submit Registration Form Step 4: Successfully Submit Registration Form Step 4: Successfully Submit Registration Form Step 4: Successfully Submit Registration Form

Registration is now complete. Registration is now complete. Registration is now complete. Registration is now complete.

You will receive an e-mail notification immediately upon successful submission of the

registration form together with a reference number. Use the number as a reference when

communicating with us as well as for enquiries.

In addition, you will also receive an e-mail with a link to a general set of questionnaires

for you to fill-up and submit back to us. The questionnaires will be used to gain

additional information pertaining to your company.

Step 5: Application Approval Step 5: Application Approval Step 5: Application Approval Step 5: Application Approval

After your company information has been reviewed, you will receive an e-mail

notification on your application approval or rejection. Please allow us three (3) working

days to provide you the application results. Please be reminded that application will only

be processed when we have received all of your supporting documents as per item 4

(Supporting Documents to Be Included During Application).

If you application has been approved, you will receive 2 e-mails from us:

1111stststst eeee----mailmailmailmail – will advise you on your company’s user IDIDIDID

2222ndndndnd eeee----mailmailmailmail – will give you a temporary password password password password to access the Supplier Self-Service

(SUS) Portal

The e-mails are sent separately for security reasons.

You are now a TM SupplierYou are now a TM SupplierYou are now a TM SupplierYou are now a TM Supplier. Congratulations!

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10.10.10.10. GuidelineGuidelineGuidelineGuideline for Supplier Self Service (SUS) for Supplier Self Service (SUS) for Supplier Self Service (SUS) for Supplier Self Service (SUS)

Welcome aboard as a family of TM’s Supplier Relationship Management! The

following guideline will assist you in managing your information and online

details via our SUS (Supplier Self-Service) system.

Among the areas covered in this Supplier On-Boarding Kit are:

o Supplier Self-Service First Time Login

o View Supplier’s Certificate of Registration

o Supplier’s Company Own Data Maintenance

o Supplier’s Product Category Maintenance

10.1.10.1.10.1.10.1. Supplier SelfSupplier SelfSupplier SelfSupplier Self----Service First Time LoginService First Time LoginService First Time LoginService First Time Login

The registration of Supplier that has been approved shall use this procedure to

login at first time at TM Supplier Self-Service portal. This procedure is valid for

the person who registered the company to become TM Supplier via online.

The Supplier shall perform this procedure when receiving e-mails for user ID and

password. Supplier will be receiving e-mails from TM SRM ([email protected])

with subjects “TM SRM Registration: Successful Registered Supplier” and “TM

SRM Registration: Password”. The first e-mail will contain the login ID and the

second e-mail will contain the password.

You are now ready to start.

1. Start the task using the menu path.

TM Corporate WebsiteTM Corporate WebsiteTM Corporate WebsiteTM Corporate Website

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2. Click .

3.3.3.3. Click under GEMS Supplier Relationship Management (SRM)

section. You will be directed to the SelfSelfSelfSelf----Registration Registration Registration Registration page.

SelfSelfSelfSelf----RegistratioRegistratioRegistratioRegistrationnnn

4. Enter User ID as per e-mail “TM SRM Registration: Successful Registered

Supplier”. Example:Example:Example:Example: ECCA4B92861

5. Enter password as per e-mail “TM SRM Registration: Password”. Example: Example: Example: Example:

mRXLuXyW

6. Click . You will be directed to Self RegistSelf RegistSelf RegistSelf Registrationrationrationration page.

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Self RegistrationSelf RegistrationSelf RegistrationSelf Registration

7. Complete all the details required in the Self registration page

Field NameField NameField NameField Name DescriptionDescriptionDescriptionDescription

*User Name Fill in your User NameUser NameUser NameUser Name. You can create your new User

Name here.

Example:Example:Example:Example: ADMIN23

*Password Fill in your PasswordPasswordPasswordPassword. You can create your new Password

here.

Example:Example:Example:Example: 123456

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Field NameField NameField NameField Name DescriptionDescriptionDescriptionDescription

*Confirm Password Retype the password again to Confirm PasswordConfirm PasswordConfirm PasswordConfirm Password.

Example:Example:Example:Example: 123456

*FormOfAddr Choose the Title in FormOfAddrFormOfAddrFormOfAddrFormOfAddr.

Example:Example:Example:Example: Mr

*First Name Fill in your First NameFirst NameFirst NameFirst Name.

Example:Example:Example:Example: Ahmad

*Last Name Fill in your Last NameLast NameLast NameLast Name.

Example:Example:Example:Example: Adli

*E-Mail Address Fill in your company’s authorized business EEEE----Mail AddressMail AddressMail AddressMail Address.

Example:Example:Example:Example: [email protected]

*Country Choose the CountryCountryCountryCountry.

ExampleExampleExampleExample:::: Malaysia

Telephone Fill in your TelephoneTelephoneTelephoneTelephone number. Please ensure that the code

and telephone number are filled without any space or dash

‘-’.

Example:Example:Example:Example: 0366666666

Fax Fill in your company’s FaxFaxFaxFax number. Please follow the

format, country code followed by local code and phone

number.

Example:Example:Example:Example: 60 03 7777777

Department Fill in your DepartmentDepartmentDepartmentDepartment.

Example:Example:Example:Example: Marketing

8. Once done, click Yes, I have read the data privacy statement and accept the

terms.

9. Click . You will be directed to the Confirmation Page.

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Confirmation pageConfirmation pageConfirmation pageConfirmation page

10. To continue, Click .

11. You will be redirected to the SUS Portal login page for you to login to SUS

(Supplier Self-Service) Portal.

TM SRM SUS (Supplier SelfTM SRM SUS (Supplier SelfTM SRM SUS (Supplier SelfTM SRM SUS (Supplier Self----ServiceServiceServiceService) Portal ) Portal ) Portal ) Portal

12. Enter new User ID that has just been created. Example:Example:Example:Example: ADMIN123

13. Enter password. Example: Example: Example: Example: 123456

14. Click .

15. In the cases where you received an alert message “Password has expired”, you

need to change the password at the SUS Portal login page.

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TM SRM SUS PortalTM SRM SUS PortalTM SRM SUS PortalTM SRM SUS Portal

16. Enter Old Password just created. Example:Example:Example:Example: 123456

17. Enter the New Password. Example:Example:Example:Example: welcome1

18. Re-enter the same password in Confirm Password. Example:Example:Example:Example: welcome1

19. Click . You will be directed to SUS page.

SUS PageSUS PageSUS PageSUS Page

20. You have completed this task.

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10.2.10.2.10.2.10.2. View Supplier Certificate Of RegistrationView Supplier Certificate Of RegistrationView Supplier Certificate Of RegistrationView Supplier Certificate Of Registration

The Supplier shall use this procedure to view and print Supplier Certificate of

Registration. In order to view and print the Certificate of Registration, the

Supplier has to install Adobe Acrobat Reader. Below are the steps to start the

procedure:

1. Start the task using the menu path.

TM WebsiteTM WebsiteTM WebsiteTM Website

2. Click .

3. Click . You will be directed to SUS Login page.

SUS Login PageSUS Login PageSUS Login PageSUS Login Page

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4. Enter your User ID. Example:Example:Example:Example: ADMIN123

5. Enter password. Example: Example: Example: Example: 123456

6. Click . You will be directed to SUS Page.

SUS PageSUS PageSUS PageSUS Page

7. Click .

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Additional Company DaAdditional Company DaAdditional Company DaAdditional Company Data ta ta ta

8. Click .

9. You have completed this task and can view supplier certificate of registration. You

may also print the certificate.

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10.3.10.3.10.3.10.3. Supplier Company Own Data MaintenanceSupplier Company Own Data MaintenanceSupplier Company Own Data MaintenanceSupplier Company Own Data Maintenance

The Supplier shall use this procedure to update company information via Supplier

self-service portal. The supplier shall perform this procedure when company

information has been changed or updated.

The supplier must have supporting documents for all the changes of information

for TM’s approval. To start, suppliers should follow the following steps:

1. Start the task using the menu path.

TM WebsiteTM WebsiteTM WebsiteTM Website

2. Click .

3. Click . You will be directed to SUS Login Page.

SUS Login PageSUS Login PageSUS Login PageSUS Login Page

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4. Enter your User ID. Example:Example:Example:Example: ADMIN123

5. Enter password. Example: Example: Example: Example: 123456

6. Click . You will be directed to SUS Page.

SUS PageSUS PageSUS PageSUS Page

7. Click .

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Additional Company Data Additional Company Data Additional Company Data Additional Company Data

8. Change any data as and when required.

9. Click

.

10. Click again.

Verify Profile Status is Pending Approval.

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TM Supplier SelfTM Supplier SelfTM Supplier SelfTM Supplier Self----ServiceServiceServiceService

11. Click .

TM Supplier SelfTM Supplier SelfTM Supplier SelfTM Supplier Self----ServiceServiceServiceService

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12. Click Company Data

.

13. Click .

14. Change any data where required

.

15. Click .

16. Click .

Webpage DialogWebpage DialogWebpage DialogWebpage Dialog

17. Click .

18. You have completed this task.

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10.4.10.4.10.4.10.4. Supplier Product CaSupplier Product CaSupplier Product CaSupplier Product Category Maintenancetegory Maintenancetegory Maintenancetegory Maintenance

The Supplier shall use this procedure to add new product category. This procedure

is performed when the supplier has new product that can be offered to TM. As a

prerequisite, the supplier is required to pppprepare all supporting and relevant

documents for all additional Product Category introduced to TM. To start,

suppliers should follow the following steps:

1. Start the task using the menu path.

TM WebsiteTM WebsiteTM WebsiteTM Website

2. Click .

3. Click .

TM Supplier SelfTM Supplier SelfTM Supplier SelfTM Supplier Self----SSSServiceerviceerviceervice

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4. Enter your User ID. Example:Example:Example:Example: adminsmart

5. Enter password. Example: Example: Example: Example: ********

6. Click . You will be directed to SUS Page.

TM Supplier SelfTM Supplier SelfTM Supplier SelfTM Supplier Self----ServiceServiceServiceService

7. Click .

Additional Company DataAdditional Company DataAdditional Company DataAdditional Company Data

8. In , click .

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Additional Company DataAdditional Company DataAdditional Company DataAdditional Company Data

9.9.9.9. Click at the box as shown in the circle above.

Additional Company DataAdditional Company DataAdditional Company DataAdditional Company Data

The following pop up screen will appear. Enter your new product category under the

Category Description, example: *network*

10. Click .

11. Select Product Category

12. Click .

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13. Enter the description of Vendor Notes in Vendor Notes, for example, My

Company has new product to offer.

14. Click .

15. Click .

Additional Company DataAdditional Company DataAdditional Company DataAdditional Company Data

16. Verify Profile Status is .

17. Click .

Webpage DialogWebpage DialogWebpage DialogWebpage Dialog

18. Click .

19. You have completed this task. You have added new product category for approval.

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AAAAPPENDIXPPENDIXPPENDIXPPENDIX

APPENDIX 1: APPENDIX 1: APPENDIX 1: APPENDIX 1: PRODUCT CATEGORIESPRODUCT CATEGORIESPRODUCT CATEGORIESPRODUCT CATEGORIES

CATEGORIESCATEGORIESCATEGORIESCATEGORIES UNSPSC CODEUNSPSC CODEUNSPSC CODEUNSPSC CODE SUBSUBSUBSUB----CATEGORIESCATEGORIESCATEGORIESCATEGORIES

70142011 AIR COND SERVICES AIR COND AND AIR COND AND AIR COND AND AIR COND AND

VENTIVENTIVENTIVENTILATIONLATIONLATIONLATION

40101700 AIR CONDITIONING

AIRPLANE TICKETAIRPLANE TICKETAIRPLANE TICKETAIRPLANE TICKET 78111502 AIRPLANE TICKET

45111800 AUDIO AND VIDEO SYSTEM AUDIO AND VIDEO AUDIO AND VIDEO AUDIO AND VIDEO AUDIO AND VIDEO

SYSTEMSYSTEMSYSTEMSYSTEM

52161500 AUDIO AND VISUAL EQUIPMENT

26111700 BATTERIES

72151506 BATTERY AND RECTIFIER MAINTENANCE

26111600 GENERATOR SET

72151505 GENSET MAINTENANCE

39121004 RECTIFIER

26111607 SOLAR PANEL

BATTERIES, BATTERIES, BATTERIES, BATTERIES,

GENERATORS AND GENERATORS AND GENERATORS AND GENERATORS AND

POWER TRANSMISSIONPOWER TRANSMISSIONPOWER TRANSMISSIONPOWER TRANSMISSION

39121011 UNINTERRUPTIBLE POWER SUPPLIES UPS

76111501 BUILDING CLEANING SERVICES

72121100 BUILDING CONSTRUCTION SERVICES

72101500 BUILDING MAINTENANCE

72121103 BUILDING REVONATION SERVICES

30222700 BUILDING STRUCTURE

81101500 CIVIL ENGINEERING

81101701 ELECTRICAL ENGINEERING SERVICES

91111601 HOUSEKEEPING SERVICES

80131503 LAND LEASING/RENTAL

91111500 LAUNDERING SERVICES

72101506 LIFT AND ELEVATOR SERVICES

72151300 PAINTING SERVICE

72102100 PEST CONTROL SERVICES

72151100 PLUMBING SERVICE

81100000 PROFESSIONAL ENGINEERING SERVICES

72103301 ROAD MAINTENANCE SERVICES

BUILDING STRUCTURE, BUILDING STRUCTURE, BUILDING STRUCTURE, BUILDING STRUCTURE,

MAINTENANCE AND MAINTENANCE AND MAINTENANCE AND MAINTENANCE AND

SERVICSERVICSERVICSERVICESESESES

72141100 SLOPE PROTECTION SERVICES

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CATEGORIESCATEGORIESCATEGORIESCATEGORIES UNSPSC CODEUNSPSC CODEUNSPSC CODEUNSPSC CODE SUBSUBSUBSUB----CATEGORIESCATEGORIESCATEGORIESCATEGORIES

72141118 TOWER CONSTRUCTION

76121900 WASTE DISPOSAL SERVICES

43191505 ANSWERING MACHINES

43221507 AUTODIALERS

43191616 CENTREX PHONE

43191512 CORDLESS PHONE

43222815 CPE NETWORK TERMINAL

43191500 CUSTOMER PREMISE EQUIPMENT CPE

43191507 FEATURED PHONE

43191504 FIXED PHONES

43191511 IP PHONE / VOIP

43191501 MOBILE PHONES

43222805 PABX

43191503 PAY PHONES

43191515 SPEAKER PHONE

COMMUNICATION COMMUNICATION COMMUNICATION COMMUNICATION

DEVICES AND DEVICES AND DEVICES AND DEVICES AND

ACCESSORIESACCESSORIESACCESSORIESACCESSORIES

43222900 TELEPHONE ACCESSORIES

43211600 COMPUTER ACCESSORIES

43210000 COMPUTER EQUIPMENT

81112300 COMPUTER HARDWARE MAINTENANCE

43212100 COMPUTER PRINTERS

43211501 COMPUTER SERVERS

43211507 DESKTOP COMPUTERS

43201800 MEDIA STORAGE DEVICE

43211503 NOTEBOOK COMPUTERS

COMPUTER COMPUTER COMPUTER COMPUTER

EQUIPMENT, EQUIPMENT, EQUIPMENT, EQUIPMENT,

ACCESSORIES & ACCESSORIES & ACCESSORIES & ACCESSORIES &

SERVICESSERVICESSERVICESSERVICES

43211504 PDA

83112601C ACCESS WIRELINE SERVICES

83112505 DIGITAL CROSS CONNECT DXC SERVICES

83112403 DIGITAL DATA NETWORK DDN SERVICES

83112601B DLC SERVICES

83112302 DWDM SERVICES

81101703 ENGINEERING TESTING SERVICES

83112601D GPON (FTTH) ACTIVE SERVICES

CORE NETWORK CORE NETWORK CORE NETWORK CORE NETWORK

SERVICESSERVICESSERVICESSERVICES

83112400A IP CORE NETWORK SERVICES

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CATEGORIESCATEGORIESCATEGORIESCATEGORIES UNSPSC CODEUNSPSC CODEUNSPSC CODEUNSPSC CODE SUBSUBSUBSUB----CATEGORIESCATEGORIESCATEGORIESCATEGORIES

83112203 METRO-E SERVICES

83112601A MSAN SERVICES

83112400B NGN NETWORK SERVICES

83121604 NMS/DATA COMMUNICATION SERVICES

83112400C OTHER SWITCHING SERVICES

83111900 RADIO SERVICES

83111602 SATELLITE/MICROWAVE NETWORK

SERVICES

83112502 TRANSMISSION CORE/SDH SERVICES

83111800 TV BROADCASTING SERVICES

83112606 WIRELESS CORE SERVICES

43222632 BROADBAND AGGREGATORS BRAS

43222623 DIGITAL CROSS CONNECTS DXC

43222638 DIGITAL DATA NETWORK DDN

43222803 DIGITAL LOOP CARRIER DLC

43222818 DISTRIBUTION FRAMES MDF/SDF

43221807 DWDM EQUIPMENT

43222637 GPON (FTTH ACTIVE)

43222636 IMS, IP AND LI SERVER

43222639 IP TELEPHONE AND SOFTWARE

43222600 LAN AND WAN EQUIPMENT

43222628 MODEMS

43222620 MULTISERVICES SWITCH MSAN

43222609 NETWORK AND CPE ROUTERS

43222605 NETWORK GATEWAY / TRUNK

43222634 NETWORK MANAGEMENT NMS/EMS

43222500 NETWORK SECURITY EQUIPMENT

43222612 NETWORK SWITCH AND METRO-E

43222624 OPTICAL CROSS CONNECTS OXC

43221808 SDH TELECOM EQUIPMENT

43222621 SOFTSWITCH

43222822 TDM (PDH/MUX)

DATA, VOICE OR DATA, VOICE OR DATA, VOICE OR DATA, VOICE OR

NETWORK EQUIPMENTNETWORK EQUIPMENTNETWORK EQUIPMENTNETWORK EQUIPMENT

43221705 WIRELESS ACCESS EQUIPMENT

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CATEGORIESCATEGORIESCATEGORIESCATEGORIES UNSPSC CODEUNSPSC CODEUNSPSC CODEUNSPSC CODE SUBSUBSUBSUB----CATEGORIESCATEGORIESCATEGORIESCATEGORIES

43222640 WIRELESS ACCESS POINT

43221704 WIRELESS CORE EQUIPMENT

43221604 XDSL EQUIPMENT

39121570 AUTO-RESET SWITCH

39121017 ELECTRIC SWITCH BOARD

72151500 ELECTRICAL AND LIGHTING SERVICES

39120000 ELECTRICAL EQUIPMENT AND PART

39121700 ELECTRICAL HARDWARE

39121600 LIGHTNING AND EARTHING PROTECTION

72154023 LIGHTNING AND EARTHING SERVICES

ELECTRICAL ELECTRICAL ELECTRICAL ELECTRICAL

EQUIPMENT AND EQUIPMENT AND EQUIPMENT AND EQUIPMENT AND

SERVICESSERVICESSERVICESSERVICES

39121300 POWER TERMINAL BOX

82101800 ADVERTISING AGENCY SERVICES

82100000 ADVERTISING SERVICE

82101700 AERIAL ADVERTISING

82101501 BILLBOARD ADVERTISNG

82101505 BROCHURE ADVERTISING

90150000 ENTERTAINMENT SERVICES

80141607 EVENT MANAGEMENT SERVICES

82101504 NEWSPAPER ADVERTISNG

82130000 PHOTOGRAPHIC SERVICES

82101502 POSTER ADVERTISING

82101500 PRINTING ADVERTISING

55101515 PROMOTIONAL MATERIAL AND BROCHURE

80141605 PROMOTIONAL MERCHANDISE

82101601 RADIO ADVERTISING

55121700 SIGNAGE

80141609 SPONSORSHIP EVENT OR ARTIST

EVENT, ADVERTISING EVENT, ADVERTISING EVENT, ADVERTISING EVENT, ADVERTISING

AND PROMOTIONALAND PROMOTIONALAND PROMOTIONALAND PROMOTIONAL

82101602 TV ADVERTISING

46191600 FIRE FIGHTING EQUIPMENT

46190000 FIRE PROTECTION

FIRE PROTECTIONFIRE PROTECTIONFIRE PROTECTIONFIRE PROTECTION

72101509 FIRE PROTECTION MAINTENANCE

15101505 DIESEL FUEL FUELFUELFUELFUEL

15101506 GASOLINE OR PETROL

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CATEGORIESCATEGORIESCATEGORIESCATEGORIES UNSPSC CODEUNSPSC CODEUNSPSC CODEUNSPSC CODE SUBSUBSUBSUB----CATEGORIESCATEGORIESCATEGORIESCATEGORIES

15121500 LUBRICANTS

90101600 BANQUET AND CATERING SERVICES HOTEL AND MEETING HOTEL AND MEETING HOTEL AND MEETING HOTEL AND MEETING

FACILITIESFACILITIESFACILITIESFACILITIES

90110000 HOTEL AND MEETING SERVICES

81112106 CONTENT PROVIDER / ASP

81112000 DATA SERVICES

81112101 INTERNET SERVICE PROVIDER (ISP)

SERVICES

81112100 INTERNET SERVICES

81111803 LAN MAINTENANCE

INTERNET AND DATA INTERNET AND DATA INTERNET AND DATA INTERNET AND DATA

SERVICESSERVICESSERVICESSERVICES

81111804 WAN MAINTENANCE

78102201 CORPORATE MAILING MAILING SERVICESMAILING SERVICESMAILING SERVICESMAILING SERVICES

78102200 POSTAL AND COURIER

24101600 LIFT AND ESCALATOR PART

24100000 MATERIAL HANDLING EQUIPMENT

MATERIAL HANDLING MATERIAL HANDLING MATERIAL HANDLING MATERIAL HANDLING

EQUIPMENT AND EQUIPMENT AND EQUIPMENT AND EQUIPMENT AND

SERVICESSERVICESSERVICESSERVICES

78121600 MATERIAL HANDLING SERVICES

80131500C COPIER LEASING/RENTAL

80131500A OFFICE AND FACILITY RENTAL

80131500B PC LEASING/RENTAL

OFFICE EQUIPMENT OFFICE EQUIPMENT OFFICE EQUIPMENT OFFICE EQUIPMENT

RENTAL / LEASINGRENTAL / LEASINGRENTAL / LEASINGRENTAL / LEASING

80131500D ROUTER LEASING/RENTAL

OFFICE FURNITUREOFFICE FURNITUREOFFICE FURNITUREOFFICE FURNITURE 56101700 OFFICE FURNITURE

44100000 OFFICE EQUIPMENT

81101709 OFFICE EQUIPMENT MAINTENANCE

44101500 PHOTOCOPY MACHINE

OFFICE MACHINES OFFICE MACHINES OFFICE MACHINES OFFICE MACHINES

AND MAINTENANCEAND MAINTENANCEAND MAINTENANCEAND MAINTENANCE

45111600 PROJECTORS AND SUPPLIES

44122000 FOLDERS AND BINDERS

44121500 MAIL SUPPLIES / ENVELOPE

44120000 OFFICE SUPPLIES

82121700 PHOTOCOPYING SERVICES

OFFICE SUPPLIES AND OFFICE SUPPLIES AND OFFICE SUPPLIES AND OFFICE SUPPLIES AND

SERVICESSERVICESSERVICESSERVICES

44103100 TONER AND CARTRIDGE

43191630 MOBILE PHONE STARTER KITS

83111504 PREPAID CARD SERVICES

PREPAID CARD PREPAID CARD PREPAID CARD PREPAID CARD

SERVICESSERVICESSERVICESSERVICES

43201413 RECHARGE CARD

PRINTINGPRINTINGPRINTINGPRINTING 44112002 CALENDARS

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CATEGORIESCATEGORIESCATEGORIESCATEGORIES UNSPSC CODEUNSPSC CODEUNSPSC CODEUNSPSC CODE SUBSUBSUBSUB----CATEGORIESCATEGORIESCATEGORIESCATEGORIES

44112006 DIARIES OR REFILLS

14111600 GREETING CARDS

55101506 MAGAZINES

14111800 PRINTED FORMS

55101500 PRINTED PUBLICATIONS

14111500 PRINTING AND WRITING PAPER

84111506 BILLING SERVICES

80101500 BUSINESS AND MANAGEMENT

CONSULTATION

84101704 DEBT COLLECTION SERVICES

80111600 EMPLOYEE LEASING

84000000 FINANCE AND INSURANCE SERVICES

85000000 HEALTHCARE SERVICES

83121600 HOSTING SERVICES

72153600 INTERIOR DESIGN SERVICES

80101507 IT CONSULTATION SERVICES

72102902 LANDSCAPING SERVICES

80141500 MARKET RESEARCH SERVICES

73151600 PACKAGING SERVICES

80101600 PROJECT MANAGEMENT SERVICES

80161601 PROPERTY MANAGEMENT SERVICES

81000000 RESEARCH CONSULTANCY

80141601 SALES PROMOTION SERVICES

80101703 STANDARDIZATION SERVICES

PROFESSIONAL & PROFESSIONAL & PROFESSIONAL & PROFESSIONAL &

RESEARCH SERVICESRESEARCH SERVICESRESEARCH SERVICESRESEARCH SERVICES

86101800 TRAINING SERVICES

RECYCLE AND SCRAP RECYCLE AND SCRAP RECYCLE AND SCRAP RECYCLE AND SCRAP

SERVICESSERVICESSERVICESSERVICES 76122300 SCRAP / RECYCLE SERVICES

REFRESHMENT, REFRESHMENT, REFRESHMENT, REFRESHMENT,

PANTRY AND PANTRY AND PANTRY AND PANTRY AND

CATERINGCATERINGCATERINGCATERING

50201700 PANTRY SUPPLIES

92121501 ARMORED CAR SERVICES

46171622 DETECTION / CCTV SYSTEM

92121500 GUARD / PATROL SERVICE

46180000 PERSONAL PROTECTION EQUIPMENT PPE

SECURITY SYSTEM AND SECURITY SYSTEM AND SECURITY SYSTEM AND SECURITY SYSTEM AND

SERVICESSERVICESSERVICESSERVICES

46171619 SECURITY ACCESS SYSTEM

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CATEGORIESCATEGORIESCATEGORIESCATEGORIES UNSPSC CODEUNSPSC CODEUNSPSC CODEUNSPSC CODE SUBSUBSUBSUB----CATEGORIESCATEGORIESCATEGORIESCATEGORIES

92121700 SECURITY SYSTEM SERVICES

46171600 SURVEILLANCE EQUIPMENT

43231500 BUSINESS FUNCTION SOFTWARE

43232200 CONTENT MANAGEMENT SOFTWARE

43231600 FINANCE AND ERP SOFTWARE

43232800 NETWORK MANAGEMENT SOFTWARE

43232900 NETWORKING SOFTWARE

43233200 SECURITY SOFTWARE

43230000 SOFTWARE

SOFTWARE & LICENSESOFTWARE & LICENSESOFTWARE & LICENSESOFTWARE & LICENSE

81112200 SOFTWARE MAINTENANCE AND LICENSE

83112600A FAULT RESTORATION

72141117A JKH / KKH

72141117B MINI JKH

83112600B SUPPORT AND PREVENTIVE MAINTENANCE

81111811 TECHNICAL SUPPORT OR HELP DESK

SERVICES

72151604 TELEPHONE INSTALLATION

TELECOMMUNICATION TELECOMMUNICATION TELECOMMUNICATION TELECOMMUNICATION

INSTINSTINSTINSTALLATION, ALLATION, ALLATION, ALLATION,

MAINTENANCE AND MAINTENANCE AND MAINTENANCE AND MAINTENANCE AND

SERVICESSERVICESSERVICESSERVICES

72151605 VOICE AND DATA WIRING

39121335 ACCESS OUTDOOR CABINET

26121608 AERIAL COPPER CABLE

26121705A CLOSURE JOINTING OFC

26121606 COAXIAL CABLE

26121705D CONNECTOR OFC

26121630 COPPER CABLE ACCESSORIES

26121517 COPPER WIRE, STP, UTP

26121544 DROP WIRE

26121600 ELECTRIC CABLE AND PART

26121705C FIBER CORDS

26121705G FIBER DISTRIBUTION CABINET

26121705H FIBER DISTRIBUTION FRAME FDF

26121705E FIBER DISTRIBUTION POINT

26121607 FIBER OPTIC CABLE

TELECOMMUNICATION TELECOMMUNICATION TELECOMMUNICATION TELECOMMUNICATION

OUTSIDE PLANTOUTSIDE PLANTOUTSIDE PLANTOUTSIDE PLANT

26121705B FIBER TERMINATION BOX

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CATEGORIESCATEGORIESCATEGORIESCATEGORIES UNSPSC CODEUNSPSC CODEUNSPSC CODEUNSPSC CODE SUBSUBSUBSUB----CATEGORIESCATEGORIESCATEGORIESCATEGORIES

26121613 FOAM SKIN CABLE

26121634 FULLY FILLED CABLE

40151604 GAS COMPRESSORS CPGA

26121614 INTERNAL BUILDING CABLE

39121452 JOINTING MATERIAL

30121605 MANHOLE COVER AND ACCESSORIES

30103608 POLES AND ACCESSORIES

30231600 PORTABLE CABIN

26121615 POWER CABLE

40141900 PVC PIPE AND ACCESSORIES

26121705F SPLITTER OFC

81141504 CALIBRATION SERVICE TESTING EQUIPMENT TESTING EQUIPMENT TESTING EQUIPMENT TESTING EQUIPMENT

AND CALIBRATION AND CALIBRATION AND CALIBRATION AND CALIBRATION

SERVICESSERVICESSERVICESSERVICES

41110000 TOOLS AND TEST GEAR

78101500 AIR CARGO TRANSPORT

78141800 CUSTOM AND TAX SERVICES

78141501 FREIGHT FORWARD SERVICES

78101502 INTERNATIONAL AIR TRANSPORT

78101702 INTERNATIONAL VESSEL TRANSPORT

78101501 LOCAL AIR TRANSPORT

78101701 LOCAL VESSEL TRANSPORT

78101700 MARINE CARGO TRANSPORT

78101804 RELOCATION SERVICES

78101800 ROAD CARGO TRANSPORT

TRANSPORTATIONTRANSPORTATIONTRANSPORTATIONTRANSPORTATION

78140000 TRANSPORT SERVICES

91101900 TAILORING SERVICES

53103000 TSHIRTS

53102500 UNIFORM ACCESSORIES

11160000 UNIFORM MATERIAL

UNIFORMUNIFORMUNIFORMUNIFORM

53102700 UNIFORMS

78180103 OIL/FLUID CHANGE SERVICES

78180105 VEHICLE INSPECTION SERVICES

VEHICLE PARTS AND VEHICLE PARTS AND VEHICLE PARTS AND VEHICLE PARTS AND

SERVICESSERVICESSERVICESSERVICES

78180101 VEHICLE PAINTING SERVICES

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CATEGORIESCATEGORIESCATEGORIESCATEGORIES UNSPSC CODEUNSPSC CODEUNSPSC CODEUNSPSC CODE SUBSUBSUBSUB----CATEGORIESCATEGORIESCATEGORIESCATEGORIES

25170000 VEHICLE PARTS

78180000 VEHICLE REPAIR AND MAINTENANCE

78111809 VEHICLE LEASING VEHICLE RENTAL / VEHICLE RENTAL / VEHICLE RENTAL / VEHICLE RENTAL /

LEASINGLEASINGLEASINGLEASING

78111808 VEHICLE RENTAL

78131804 DOCUMENT STORAGE SERVICES WAREHOUSE SERVICESWAREHOUSE SERVICESWAREHOUSE SERVICESWAREHOUSE SERVICES

78131600 WAREHOUSE STORAGE

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APPENDIX 2: CHECKLIST APPENDIX 2: CHECKLIST APPENDIX 2: CHECKLIST APPENDIX 2: CHECKLIST –––– SUPPORTING DOCUMENTS SUPPORTING DOCUMENTS SUPPORTING DOCUMENTS SUPPORTING DOCUMENTS

MandatoryMandatoryMandatoryMandatory Supporting Documents:

1. Company Profile

(Organization Chart, Services Offered, Product Information & Catalogue)

2. Organization Chart

(Complete with Name & Designation)

3. Personal Particulars (Credentials & Experience) of employees holding

main positions in the Company

4. Valid appointment letter from the Principal / Manufacturer for each items

supplied and related technical information (catalog, specification, supply

experience and etc) for agents / suppliers which market manufacturer goods (if

applicable)

5. Certification with Government Bodies, Private Sectors & Public Sectors:

5.1. Contractors Registration Account from the Ministry of Finance Malaysia

(MOF)

5.2. Construction Industry Development Board Malaysia (CIDB)

5.3. Contractor Services Centre (PKK)

5.4. Manufacturing License from Local Authorities

5.5. License to Trade Scrapped goods from the Royal Malaysian Police (RMP)

5.6. Board of Engineers Malaysia

5.7. Printing Machine License

6. Documents and certificates of registry with Bumiputera status from:

6.1. Ministry of Finance Malaysia (MOF)

6.2. Contractor Services Centre (PKK)

7. Latest Bank Account Statement

8. Latest Employees Provident Fund of Malaysia (EPF) Statement

9. Latest Social Security Organization (SOCSO) Statement

10. TM Vendor Registration Certificate with valid registration period (if any)

11. Payment Receipt for Registration Fees from TM Point

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Additional MandatoryAdditional MandatoryAdditional MandatoryAdditional Mandatory Documents for Private LimitedPrivate LimitedPrivate LimitedPrivate Limited and Public ListedPublic ListedPublic ListedPublic Listed Companies

1. Form 9 - Company Corporation 's Certificate from the Companies Commission

of Malaysia (SSM) ****

2. Form 13 - Certificate Of Incorporation On Change Of Name Of Company from

the Companies Commission of Malaysia (SSM) ****

3. Form 24 – Return of Allotment of Shares ****

4. Form 32A – Transfer of Shares (if any) ****

5. Form 49 – Latest Particulars of Directors, Managers & Secretaries ****

6. Form of Annual Return of Company having a Share Capital for two (2)

consecutive years * * * *

7. Audited Account for the last Financial Year

8. Latest Audited Company Annual Reports

Additional MandatoryAdditional MandatoryAdditional MandatoryAdditional Mandatory Documents for EnterpriseEnterpriseEnterpriseEnterprise, Sole ProprietorshipSole ProprietorshipSole ProprietorshipSole Proprietorship or PartnershipPartnershipPartnershipPartnership

1. Form D – Company Registration Certificate from the Companies Commission

of Malaysia (SSM) ****

2. Business Information & Current Owner or from the Companies Commission of

Malaysia (SSM) ****

3. Company Renewal of Registration Certificate (Form E) from the Companies

Commission of Malaysia (SSM) ****

4. Certificate of Registration under The Business Names Ordinance for Sarawak

or

5. Form B under Commercial License Ordinance 1948 for Sabah

6. Income Statement & Balance Sheet for the last Financial Year

Note:

**** Scanned documents must be duly verified by the Company’s authorized personnel

or ‘certified true copy’ by the authorized party