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What is KeepnTrack?KeepnTrack provides the following features:•Web-based = Simplifies the process and increases the chances for more volunteers.•Automatically checks applicant’s information against the Federal Sex Offender database. •Organizes volunteer programs and ties volunteers to user-defined activities and events.•Tracks volunteer hours.•Prints a visual, and secure name badges with volunteer name, sign-in time, and activity type to ensure a high level of safety and security.•Provides a Criminal Background Check feature for Level A volunteers
How do I become a volunteer?
Sign up on-line at:brevardschools.keepntrack.com/apply Be sure to have a valid photo ID or
driver’s license Enter email address for application
status Select Level A (work one-on-one with
students, attend field trips) or Level B volunteer
What happens after I complete the online
application?
Once you enter your email address on the KeepnTrack volunteer application, you will receive an email that your application was received and an email on approval status
How long does it take to be approved to
volunteer?
The approval time may vary but generally can take upwards of 4-6 weeks depending on the amount of volunteers signing up.
How do I know when I can begin volunteering?
Once you are fully approved through KeepnTrack, you will receive an email with your volunteer status.
If for any reason your application is not approved, please contact District Security at 321-633-1000 x 233 http://security.brevard.k12.fl.us/contact.html
What are the different types of volunteers?
“A” Volunteer (Sexual Predator and Criminal Background Check): $20.00 (valid for 3 years)
Grandfathered in (free of charge) if fingerprinted after January 1, 2012 – will expire January 1, 2016
Work one-on-one or in small groups with students Attend field trips
“B” Volunteer (Sexual Predator Check): Work in non-classroom environment (library, office, etc.) Work on school wide events (Morning Mile, 5K, etc.) Direct teacher supervision (parties, presentations, etc.)
What types of things do volunteers do?
Assist in the classroom Help with PTO events Run copies Go on field trips Help in the media center, cafeteria, or
office Assist teacher with creating activities
Signing In and Out as a Volunteer or Visitor
Upon arriving at school, all visitors and volunteers must sign in on the KeepnTrack computer and scan photo ID
Upon departing the school, all visitors and volunteers must sign out on the KeepnTrack computer and scan photo ID or name badge
This allows us to track volunteer hours and ensure who is on campus at all times
How do I keep track of hours I accrue at
home? A form is available to you via the
Gemini PTO website:
www.geminipto.org This form can be emailed to Jennifer
Julian at:
We ask our Volunteers to…
Turn your Cell Phones Off. Always follow the Code of Ethics Dress to work with elementary students and
comply with the school’s dress code. Leave student discipline and incident
investigations to the teacher. Remember that parent conferences are to be
scheduled. Only use the copy machines during your
child’s teacher’s planning time. Always bring photo ID, sign in and out on
KeepnTrack computer and wear name badge
Privacy in and out of the classroom
During your volunteering experiences, you must keep any information learned about a student or family confidential.
Failure to do so may revoke your volunteer status.
Blood borne Pathogens & Hazardous Materials
While volunteering, please make sure school staff is notified if you come in contact with a blood borne pathogen or hazardous materials.
Visitors and Volunteers should not give medical care, these situations will be handled by trained school personnel.
In the event of an emergency, please follow the school staff’s directions.