Corner Montilla Boulevard and T. Calo Street, Butuan City, 8600 PhilippinesCertified: ISO 9001

Accredited: Philippine Association of Colleges and Universities-Commission on Accreditation (PACUCOA)Contact Nos: (085) 225-6228, (085) 815-4248, Telefax (085) 342-5694, (085) 342-5448

Website: http://www.sjit.edu.ph

Submitted by:

JOE RANDY B. TABUNGAOBSECE-4

Submitted to:

Engr. Prospero R. CacayanInstructor

March 2009

`

To be able to interview the manager of a firm and ask about the Planning, Organizing,

Staffing, Motivation, Leading, and Controlling Management

Aspects of the said firm

The researcher must find a firm to conduct an interview to its manager, prepare the necessary tools to perform the job, and compile sufficient proofs to the interview and research conducted.

To be able to know why and how the firm exists, develop our confidence in dealing with busy men, and complete the final requirement so as to pass

the Engineering Management subject

NARRATIVE REPORT

Engineer Prospero R. Cacayan, our professor in GE 2 (Engineering

Management), informed us regarding our final requirement in the subject on March 2,

2009, more or less 15 days before our examination day. Moreover, he mentioned about

the necessary requirements for the project, including the type of firm to where we must

conduct our interview, the font type and size, spacing, paper, and cover for the

documentation, and the possible questions that must be asked to the manager.

Accordingly, our final project is to interview a manager of a firm regarding his company’s

planning, organizing, staffing, motivation, leading, and controlling management aspects,

as well as the vision and mission.

The next few days, I was already constructing guide questions based on what

Engr. Cacayan gave and also on what I have come up from my mind. I also listed

different establishments within the city to choose from the one I would conduct my

research and interview. Among the list were Clyden’s Purified Drinking Water, Dyregis

Catering Services, Father Saturnino Urios University, Butuan Doctor’s Hospital, and

ADFIL Corporation, to name a few.

In choosing the establishment, I considered factors such as proximity,

accessibility of the place and the specific firm, and manager’s time and outlook. Finally, I

have chosen the ADFIL Corporation in Doongan, Butuan City, as the company to where

we shall conduct the interview to its manager for the reasons that a classmate of mine,

Jerry Lepornio, is an acquaintance of the sister of ADFIL’s manager and I also believe

that a construction firm is a good company to get information from for this research.

Morning of March 16, 2009, Jerry asked permission from the sister of ADFIL’s

manager as a form of recommendation in order for me to be given attention for the

interview. Then, I prepared a letter, signed by Engineer Cacayan for formality purpose.

Afternoon of the same day, we proceeded to the ADFIL Corporation Office in Doongan,

Butuan City and presented the letter and the note (recommendation) to the security

guard of ADFIL. Not later than five minutes, the guard allowed us to get inside the

company.

The manager, during that time, was out of town for an important matter, so, we

decided to interview the project manager, Engr. Voltaire Anthony Rosario, who has vast

knowledge about the company and its operations from the hiring stage to the

employment.

We started our interview and asked questions starting from the vision and

mission of the company and its planning, organizing, staffing, motivating, leading, and

controlling management aspects practiced in the company.

VISION OF ADFIL

ADFIL Corporation is dedicated to manage and support complex constructional

process work. We are a great and growing place to work and one where we are

constantly preparing for the future. We are dedicated to increasing skills, hiring and

training great people, and creating increasing value based on a commitment to long term

client relationships.

MISSION OF ADFIL

To be the premier provider of construction services to the Philippine nation

CORPORATE VALUES

Safety – We dedicate ourselves to Zero Injury Performance

Customers – We commit to “Customers for Life”

Integrity – We earn the respect & trust of our customers and associates by our actions

Leadership – We create our future through continuous improvement and innovation

People – We commit to growth, development and empowerment of our people

Profitability – We provide economic value for our customers and employees

ENVIRONMENTAL, HEALTH & SAFETY MISSION

The Company creates added value for our customers by dedicating ourselves to

zero injury performance; aggressively placing the safety of our employees as a

subcontractors; and embodying honesty and integrity in the pursuit of our vision.

We focus on behavioral intervention, effective safety planning, employee

participation and personal accountability in our quest to add demonstrable value and

exceed customer expectations.

 

ENVIRONMENTAL, HEALTH & SAFETY PHILOSOPHY

ADFIL Corporation is dedicated to achieving a zero incident workplace. Each

individual is responsible to help eliminate the barriers that prevent us from achieving a

zero incident culture. All accidents are preventable. Safety will take priority over

production, schedule and cost.

 

ENVIRONMENTAL, HEALTH & SAFETY GOALS

Achieving incident and injury free safety performance demands that all our

employees share a set of common core values directed at…

Emphasizing that safety is a value and not a priority;

Creating value through systems that define expectations, measure progress and

recognize superior performance;

Promoting involvement, education, leadership and individual contribution;

Encouraging innovation, recognition and personal accountability;

Reinforcing the need for workers to actively care about co-workers.

REACTION

ADFIL’s vision reflects the company’s goal of being a successful construction

company. It focuses on the culture and values the company has in order to provide their

satisfactory services to its clients. The firm hires people not only because they need

them but also because they envision of developing these people to be great and be

useful in there commitment to serving clients in long-term basis.

Their dedication to managing and supporting complex constructional process

work signifies their culture of getting involved in construction processes that may be

complex in nature, but are challenging to their part.

Technically, ADFIL’s mission should have specified what duties they must

conduct in order to attain the company’s vision. But through its mission, it has been

reflected that the firm really dreams of becoming successful in their service of

construction not only in the locality, but also in the entire nation.

Aside from the vision and mission, ADFIL also lives abiding with its corporate

values that, I believe, will really help them in bringing them closer to their goals. They

also have the environmental, health, and safety mission, philosophy, and goals, which

are majority focused on the protection of both the employees and the customers. They

promote safety in every possible way to avoid from further hazards. They believe that

safety is a value and not a priority. It is more than a priority that needs to be acted upon

to but can be left after. Instead, it is a value that must be always given attention to and

should be considered in every thing done.

Every core value the ADFIL Corporation promotes on its employees is essential

to making the whole firm operates at its best. It is when an organization is bound with

goals, objectives, core values, and other important policies, that it becomes successful in

every operation since its employees, themselves, are guided with such principles they

have to conform with as they are working with the company and helping the company to

attain its goals.

ORGANIZATIONAL STRUCTURE

PLANNING ASPECT OF Engineering Management

Researchers: How do you conduct planning of your projects?

ADFIL’s: The side of the contractor focuses on the implementation of the

project. The planning is on the side of the implementing agency such

as the DPWH. The implementing agency conducts the planning stage

of every project to be done from the pre-engineering to the pre-

qualification stages. When the agency advertises its project, then the

construction company comes in. The company participates and

responds to the call in what project that they advertises which the

company sees, is good.

Researchers: What is the bidding process all about?

ADFIL’s: The bidding process is very long and it would take us hours to discuss

about it. Last year, I was the speaker assigned to discuss RA 9164 in

SJIT, and it is very long, from the pre-engineering activities, to the

response of the contractor, the pre-qualification, limitations, and

others.

Researchers: What barriers are usually encountered in the planning stages?

ADFIL’s: Most of the projects are roads and bridges. In the road projects, the

usual barrier is the road right of way problem, where people who own

their private lands would not allow the access of the said lands. This

occurs in the pre-engineering activities.

Researchers: How is this specific barrier overcome?

ADFIL’s: Through acquisition of the road right of way, this may be overcome.

The government will acquire the lands in its prevailing price and if the

owner will disagree with the appraised value, the government will be

forced to proceed to a case. But the law of eminent domain, the

government can take private property upon payment or just

compensation, should be adopted.

Researchers: Will you provide us an example of this incident?

ADFIL’s: There is a certain newly-constructed bridge in Cagayan de Oro City,

where, until now, is still inaccessible because certain private owner

doesn’t want to vacate an area in one end of the bridge. The structure

has been finished but remained inaccessible. This, therefore, is the

fault during the pre-engineering activities andd the planning stages.

Before it should have been implemented, the road right of way should

have been settled already.

Researchers: How do you associate your resources to the planning stages?

ADFIL’s: Though you are good in planning in your pre-engineering stages, but

you missed to consider your resources are not sufficient. The

equipment, for example, may not be available in the country. You may

have introduced during your estimates, for instance, high-end

equipment to undergo the project, but these equipment do not exist in

the country. This is, indeed, fault. As a planning engineer, you must

see to it that when you plan, the availability must only be in the locality

to avoid delay in the project implementation. Every equipment should

be in the market.

REACTION ON ADFIL’S PLANNING ASPECT OF ENGINEERING MANAGEMENT

Although the project to be constructed by ADFIL such as roads and bridges are

already planned by the planning agency such as DPWH, as its loyal client, still, we

believe that ADFIL conducts planning in terms of the pre-engineering activities. During

the making of the PERT-CPM of the activities to be conducted during the construction is

one of the planning aspects ADFIL considers. When the agency decides whether to

participate in the invitation or bidding process or not, then, they are actually planning

prior to it, which further concludes their decision to participate or not.

We missed to ask how they were able to conceptualize their vision and mission,

which could also be considered part of their planning stages for the company to be

operating well. Also, since there are different set of persons for every project, which

means, not all persons involve in one project are also in another project, then, the

process of determining who the person are to be involved in every project, should also

be considered a planning activity of the construction firm. Thus, making of the

organizational structure can also be considered one of the planning stages since it

determines the needed workforce for the organization to work.

About the bidding process, we wanted to ask even only few details how it is

generally done and how long does it take for both the implementing agency and the

awarded bidder come up with the decision of who should be awarded with the bid. But,

we respect that the process is long if we wished it to be really discussed.

Regarding the barriers during ADFIL’s planning activities, an example was

mentioned. The certain barrier is really difficult to be overcome if those private owners

will not cooperate to allow access through their lands with just compensation, then, the

project would be affected in terms of delay, transfer, or even termination.

ORGANIZING ASPECT OF Engineering Management

Researchers: Please give us a brief overview of your organizational structure.

ADFIL’s: The president is the overall manager, where under him are the project

managers. The project managers are already old-aged, where their

licenses are the only utilized. The frontliners are the young engineers.

I am in the office, the in-charge for the qualifications, biddings, etc.

Researchers: Please briefly explain about the legal officer under the president.

ADFIL’s: ADFIL has a lawyer. In instances of case (judicial), he will take charge

of it. But the lawyer is not in-house. If in case the lawyer would want

further explanation from an engineer, for example, of ADFIL regarding

the case, the lawyer would send a letter or notification to ADFIL

requesting the engineer to go to the his office for discussions about

the case.

Researchers: How do you divide the tasks of the employees?

ADFIL’s: Every project has a project engineer, and it is then the job of the

engineer to identify the persons and the number of person under him

to be involved in the project.

REACTION ON ADFIL’S ORGANIZING ASPECT OF ENGINEERING MANAGEMENT

Organizing, from the word itself, implies system. For an organization to function

effectively there must really be order in every possible component of the organization

such as its staff and processes.

The organizational structure is a determination of the existence of employees

working in the organization. It also determines the where an employee is placed and

who his superiors are. As an employee, your name or position should appear in the

organizational chart, otherwise, you do not really belong in the organization.

ADFIL’s organizational structure is good. The positions of the employees are

properly indicated on it. The positions are properly arranged and placed according to

their distinctions and relations.

But one thing I noticed in their structure, which I also failed to ask, is the absence

of one or more vice-presidents or assistant manager, who could take place the job of the

president in his absence. I believe that there should be a person who could temporarily

take over the duties of the president every time he will not be around, especially that the

president is always busy going out of town for business matters. One should be able to

assume his functions in the office in his absence.

STAFFING ASPECT OF Engineering Management

Researchers: How is the recruitment process done?

ADFIL’s: When the company recruits, the utmost consideration is the

qualification of the applicants with respect to what the company

needs. That is, the company will just immediately hire the applicants

suited to the needed positions, not that they will still train the hired

employees. As an engineer, you should be well-versed, and you are

knowledgeable of a lot of engineering-related ideas and activities. As

an engineer also, one must have an initiative, which is defined as

something doing good without being told.

Researchers: What other qualifications do you consider to applicants?

ADFIL’s: If you are an applicant of ADFIL, you have a greater chance if you are

experienced or you have various work experiences already related to

your field. The boss of the company does not immediately consider

the academic performance of the applicant; instead, the work

experiences are evaluated.

Researchers: What tests do you conduct prior to hiring the applicants?

ADFIL’s: For example, if we are in need of applicants for AUTOCAD, every

applicant is forwarded to the current AUTOCAD employees. He will be

given plan, will be rated with how fast and accurate he works and be

evaluated if he is really knowledgeable of the job.

Researchers: What must an applicant do to impress the employer?

ADFIL’s: There are applicants who include in their application documents their

many seminars and trainings attended, yet in the actual execution in

the field, do not really know. So, the applicants must never include in

your application documents those that you truly do not know. Only

those which you really know and are knowledgeable of should be the

written in the documents you are to pass.

Researchers: What are your bases for promoting employees?

ADFIL’s: It is already the discretion of the boss. We are all equal here. It is

different in the government where your trainings are your passes to

promotions. In private companies, you should be 101% very good and

your 1% mistake will lead you to be fired-out.

Researchers: How are your employees trained?

ADFIL’s: Aside from trainings, if there are available, we cross-train our

employees here. The boss would place you in other field as long as

he knows you are capable. Here, you must be able to perform

multitasking. You should be exposed to other duties and that you

should know a lot.

REACTION ON ADFIL’S STAFFING ASPECT OF ENGINEERING MANAGEMENT

If you apply to any company, it is a plus-factor if you already have other job

experiences that are related to your field or desired job. In ADFIL, the company adapts

this principle. The company is not that impressed with applicants who have grades that

are majority above 90’s because an applicant with such grades only applies for

employment to be part of experience and would then eventually leave the company.

The idea of considering the hiring of an applicant who job experiences than the

other one who has great grades but lacks experiences, may be positive or negative. It is

an advantage of a company to be able to hire applicants who are experienced since

experience is indeed the best teacher. A person with experience knows better that he

needs no more instructions. It is negative in the sense that the hired applicant may have

experiences already but has less intellectual capacity, and therefore, may be hard to be

given directions.

ADFIL does not advertise much on vacancies of employees, perhaps, because a

lot of their employees last on them or are very loyal to the company, so that they remain

in the company for years. This is an advantage for any company whose employees are

loyal to it and that there is no risk of hiring new employees who may come out ineffective

and inefficient.

One of the engineers in ADFIL, who I was able to talk to, said that they also

recommend acquaintances to fill in vacant positions whenever they would know such

positions are already vacant. These current employees are a good source of probable

applicants since they have been trusted by the company that they remain in it for years.

It is also good that the employees are being cross-trained for further

improvement of their skills not only in their usual jobs but also in the jobs of others. This

is a good approach of the company. Anytime an employee is absent, someone could

take over his job. The idea of multitasking, which is practiced in the company, is also a

good approach, since it develops the employees’ ability to think on and apply solutions

as they face multiple concerns and problems.

MOTIVATING ASPECT OF Engineering Management

Researchers: How does the president motivate his subordinates to work with

contentment? Are there bonuses?

ADFIL’s: The benefits imposed by the government through the labor code are

all enjoyed by the employees. But in the office, there are no rewards

given. If, for example, you have finished the project ahead of time, it is

not practiced in the company that you will receive a reward for the

success of finishing the project in advance. Even the government

does not practice that. Before, in the government, if a contractor

completes the project ahead of schedule, there is a reward. If the

contractor, on the other hand, fails to comply with the schedule, he is

given the liquidated damages. But this time, that practice of giving

rewards has been omitted. If the contractor will be behind the

schedule of finishing the project, liquidated damage per day should be

paid. Our only basis here is “no work, no pay.” We work on what

should be done for the company in return to its pay to us.

Researchers: What are the specific bonuses you receive aside from the mandated-

13th month pay?

ADFIL’s: Other than that, we receive no more bonuses. It already depends on

our boss who will oversee the performance of his subordinates.

Researchers: Do you adopt giving awards like “Employee of the Month?”

ADFIL’s: No.

Researchers: Are you given certificates at the end of the year?

ADFIL’s: No.

Researchers: Are there any forms of rewards where you are given recognition for

your achievements?

ADFIL’s: None.

REACTION ON ADFIL’S MOTIVATING ASPECT OF ENGINEERING MANAGEMENT

Motivation is a very important factor to the enthusiasm and drive of an employee

to work on his duties. A lot of factors may lead the employee to be motivated, including

his salary, his relationship with his co-employees and boss, other forms of rewards or

incentives, etc.

But ADFIL does not consider the idea of motivating employees. Perhaps, the

employees are really satisfied on their jobs because of their salaries, since as I asked

some of the engineers, they said they were really satisfied with the salary they receive.

Being a private firm is not a reason why giving of rewards should not be considered.

SJIT is a private institution, yet the employees receive awards such as certificates or

plaques for their efforts done in the school and in activities that are school-related.

Thirteenth-month pay is mandated by the Labor Code, so any company should

provide this to its employees. Other than this, ADFIL’s employees do not receive more

bonuses. Bonuses, in some ways, really add up to the joy of the employees and would

inspire and drive them to stay in the company and not find other jobs in other firms. But,

one of the field engineers I was able to talk to said they were given sacks of rice every

December. It is, for me, a good motivation to the employees.

Giving of certificates to employees may also be one of the motivating factors a

company may do to give credits to the hard work of the workers. However, if the

company’s administration or top level management thinks the idea of giving such is an

overacting motion, then why not give them cash bonuses as the substitute.

LEADING ASPECT OF Engineering Management

Researchers: Is your boss strict?

ADFIL’s: Our boss is not really strict. He just focuses on the accomplishment of

every project. He makes sure that every man involved in the project is

really deployed. The utilization of equipment and employees should

be balanced. He checks and sees if the men are just lax on their

duties. As a businessman, your ultimate consideration really is the

accomplishment of your business and that the money he has spent

should have something in return, especially because ADFIL is a

private company. It is unlike in the government that others are just

negligent of their duties.

Researchers: What are the basic rules of the company that your president

implements?

ADFIL’s: First, the boss is always right. Second, if the boss is wrong, refer to

the first rule.

Researchers: When is that rule introduced?

ADFIL’s: This has been introduced even during the application stage.

Researchers: What are other rules followed?

ADFIL’s: In our attendance, we have punch cards. We must come to work and

punch our cards before 8:00 AM. There is a fifteen-minute extension.

Thus, we are allowed to punch until 8:15 AM. Later than that, your

daily wage will then be deducted. After 5:00 PM of duty on work will

already be considered overtime and shall be given pay.

Researchers: In the leadership of the project engineer, what are the usual problems

encountered with his field workers?

ADFIL’s: The engineers are sometimes strict, others are just too relaxed. The

workers sometimes have competition and would bribe the engineers

in any possible way. So, as a project engineer, you must set a good

leadership to your workers, so that in certain situations, you will be

able to advise them and motivate them to work. It is important for you

to give gap and put barrier between you and your workers. In the time

of work, you must be strict but not too much.

REACTION ON ADFIL’S LEADING ASPECT OF ENGINEERING MANAGEMENT

Leadership is another important factor in making one’s organization operating

properly. The leader must really be able to lead his followers in a proper way. He may be

autocratic in some ways, but generally, he must influence in a way approved by his

subordinates.

ADFIL’s president may be considered influential to all its employees. It is good

that from the stage that the employee when he was still an applicant, is already set with

his company’s foremost rules: Rule # 1 that says “The boss is always right” and Rule # 2

that states “If the boss is wrong, refer to Rule # 1.” This is a good starting point for an

applicant to consider his application to the company. If he cannot live with such policy,

then he must pull out from the application to the company and better try submitting an

application to other companies. If he agrees with those basic rules, then, he should

always bear them in his mind and work with the company inculcating the rules.

ADFIL is also practicing the idea of gap between leader and members. In a

construction firm, time is a very essential element in order to finish operations on or

before a given schedule. To avoid conflicts between members, the leader must not give

too much attention to any member. Conflicts would affect the rate of doing duties.

Friendship can be developed between leader and members in times outside working

hours, but during the hours of performing jobs, a leader should be strict in the proper

way to be able to influence his members.

CONTROLLING ASPECT OF Engineering Management

Researchers: How do you determine if your service to your clients is satisfactory?

ADFIL’s: The government has a lot of inspectors like the Quality Assurance

Unit (QAU). It rates the performance of the contractor. The members

of QAU will evaluate the government’s side engineers, whether they

have imposed the specifications of DPWH’s aspect or not during the

execution of the contractor. Another body is the Contractor

Performance Evaluation System that evaluates engineers from the

contractor’s side. There is a system of checking and balancing of

evaluation on both the government and contractor’s sides. If your

rating is poor, then you cannot participate anymore in biddings since

you will be blacklisted. It is a one-year suspension. Aside from that,

the end-user will not accept also your work if your performance and

workmanship is less. Warranty is also adopted in the service,

depending on the type of project being done

Researchers: Is ADFIL accredited by an accrediting body?

ADFIL’s: Triple A construction can qualify for ISO accreditation. Unfortunately,

we got downgraded from Triple A to Double A due to specific reason.

We’ve reached Triple A, but during the implementation of the ISO

accreditation, it so happened that we downgraded, so we weren’t able

to attain the accreditation. As a contractor, your materials engineer

should be accredited: Materials Engineer 2 for projects 100 million

and above and Materials Engineer 1 for below 100 million.

REACTION ON ADFIL’S CONTROLLING ASPECT OF ENGINEERING MANAGEMENT

Controlling aspect of engineering management is very important to consider in

order determining whether the activity already done or currently done is successful or

not or checking whether the goals of the company are achieved or not.

ADFIL has no choice but to know whether they are properly operating or not.

Bodies that conduct evaluation on their projects implemented are the ones that check

their outputs. Ratings from them verify whether the output is satisfactory or

dissatisfactory, and with that, ADFIL is somehow compromised to really make their

outputs fine.

Standards for determining the quality of their output have been set by the

evaluating bodies. ADFIL, should take note on the results of the evaluations conducted

and use them as bases for the further projects, that they should not be lenient enough

just because they pass in the ratings. They should be very keen with changes especially

if the ratings are going down even they are in the range of satisfactory.

FINAL WORDS

The planning aspect of ADFIL may not be evaluated properly because, according

to Engineer Rosario, the planning stage of their projects is done by DPWH, which is their

client in most of their projects. However, it has been mentioned and justified that the pre-

engineering activities conducted by the construction firm are considered the planning

stages of the company. Planning is one of the most essential stages of any work. Failure

on this primary stage would lead to the failure in the next stages.

The organizational structure of ADFIL is good, which may also mean that their

organizing stage is also good. Every position is properly defined and every employee

knows where he is placed in the company.

The company’s principle on hiring employees is generally fine. For a construction

company, every employee must be really competent and must be able to work at its best

for the welfare of the company.

It is in the motivating aspect of ADFIL where it is weakest. It must be able to

adopt techniques in motivating employees to work with satisfaction other than the salary.

It is not too late for the company to provide any forms of motivation to the employees so

that the firm will be assured of the loyalty of its employees and be guaranteed that its

employees will still be driven to perform their functions even in situations beyond their

expectations.

The president of the firm has instilled good leadership to his subordinates.

Setting a good example can lead to success of its firm. There is no barrier between the

relationship of the leader and his members because even from the start, both parties

have already been cleared by their duties in their organization.

ADFIL is considered to inescapable in its output. It is the company itself that

evaluates the quality of its output services but the evaluating bodies that conduct such

examinations to determine the rate of performance of the firm. Thus, ADFIL is driven to

perform their tasks very well, provide quality services to their clients, and abide with the

standards set by these bodies or else they shall face the consequences.

Generally, the overall operation of the construction, in my viewpoint, is satisfactory,

except by the fact that the welfare of the employees are not really given attention as to its

motivation strategies, because I really believe it should be enriched by the company’s top

management to ensure the employees’ delight to their services to the company. I’m afraid

if time comes that the company will already start losing one of their assets, the employees,

because they have missed giving attention to what they truly need.

Other Questions Answered

Researchers: Have you encountered failure in your operation like delay in the

construction of project?

ADFIL’s: So far, we’ve been always ahead of schedule. This is monitored since

if a negative slippage occurs, it is one of the grounds for a

construction firm to be disqualified in participating in project biddings.

A slippage of -5 constitutes to a first warning, -10 is second warning,

and for -15, the government will already give the firm a suspension

order. This is really monitored because prior to the conduct of the

project, the firm is required to submit a PERT-CPM and it shall be

their basis for their report.

Researchers: Have there been clients who withdraw from your services?

ADFIL’s: Our projects are mostly from the DPWH. It has not happen yet.

Researchers: What if one client will withdraw from your service?

ADFIL’s: It is impossible to happen once the project has been bidden unless no

funds will arrive.

Researchers: Has the incidence of no funds happened already?

ADFIL’s: Yes. There were three times that we won the bidding for each but

during the time for awarding of the bid, the award for each was not

given because of lack of funds. The government will not really publish

project if no allotment is given by the government intended for the

project. In these cases, department order was given to them to bid

those projects because there is a time frame needed to be complied,

and so ADFIL participated. But during the time the project should

have been awarded to us, it did not happen because there were no

funds available. The project is therefore cancelled.

OTHER DOCUMENTS

Letter prepared for the Interview

Guide Questions Used in Interview

CD that contains

o Recorded interview

Letter Prepared for the Interview

March 16, 2009

MR. JOSEPH Q. GORMEPresidentADFIL CorporationDoongan, Butuan City

Sir:

A pleasant day to you.

As our final requirement in our Engineering Management subject in Saint Joseph Institute of Technology (SJIT), we have chosen to conduct an interview to your company on the planning, organizing, staffing, motivation, leading, and controlling management aspects you execute in your corporation. We have asked permission already from Madam Crisanta Gado and she told us to prepare our set of questions for the interview. We also called your office this morning and one of your personnel has answered the call. She also permitted us in our request.

We shall be glad to know your positive response regarding this. You may contact is through cellular phone numbers 09096656622 or 09197924325 for more information, on your most convenient time.

Thank you very much and more power to your company.

Very respectfully yours,

JERRY J. LEPORNIOECE-4 Student

JOE RANDY B. TABUNGAOECE-4 Student

Noted:

ENGR. PROSPERO R. CACAYAN, CEProfessor, Engineering Management

GUIDE QUESTIONS

Vision and Mission

1. What is the vision and the mission of ADFIL?

Planning

2. How do you conduct planning of your projects?

3. What strategies do you take to attain success of your planned projects?

4. What barriers are usually encountered in the planning stages?

5. How did you overcome those barriers?

6. How do you associate your resources to the planning stages?

Organizing

7. Overview of the organizational structure

8. How do you divide the tasks of the employees?

Staffing

9. How is your recruitment process done?

10. What qualifications do you consider to applicants?

11. What are your bases for promoting employees?

12. How are your employees trained?

Motivating

13. How does the president motivate his subordinates?

14. Does every employee receive bonus?

15. Do you recognize achievements of your employees through awards or rewards?

Leading

16. Is your president strict?

17. What is his leadership style?

18. What rules do he and the company implement?

19. What are the usual problems encountered in the leading aspect of the president?

Controlling

20. How do you determine if your service to your clients is satisfactory?

21. Is your company accredited by certain body?

C U R R I C U L U M V I T A E

JOE RANDY

BALANSAG

TABUNGAO

Age : 20

Address : Alubihid, Buenavista Agusan del Norte

Contact Number : 09096656622

Citizenship : Filipino

Religious Aff. : Philippine Catholic (PECC)

Birth Date : September 13, 1988

Birth Place : Buenavista Agusan del Norte

Father : Jose Jagna Tabungao

Mother : Judith Hidalgo Balansag

EDUCATION

College : Saint Joseph Institute of Technology

Butuan City

Degree : BS in Electronics Engineering (BSECE)

4th Year

Secondary : Buenavista National High School

Matabao, Buenavista Agusan del Norte

SY 2004-05, 1st Honorable Mention

Elementary : Saint Joseph Institute of Technology

Butuan City

SY 2000-01, 3rd Honors

Vocational : Agusan National High School

TESDA - Alternative Learning System

July 2008 – December 2008