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DATE: April 17, 2015 TO: Gateway Community & Technical College Faculty and Staff FROM: G. Edward Hughes President/CEO SUBJECT: Realignment of College Resources and Priorities

Colleagues, During the past 18 months, I tasked the senior leadership team to assist me with a comprehensive review of the college’s alignment of resources with our priorities. This review included the organization structure. The review has been completed, and I want to share the realignment plan with the college community, but first a bit of background. The current structure of the college was developed and implemented several years ago, based on some assumptions of what the future would look like. Fundamental to that future state were three key projections:

Continued or improved revenue from tuition

Improved state support

Full implementation of the Urban Metro Campus In previous meetings across the college, I have shared my observations that we needed to realign the resources available, based on today’s reality, not the future state we anticipated when we were planning the strategic plan in 2009, which is currently in place. The world has changed dramatically and our dwindling resources must be aligned with current and future needs more intentionally. To that end, the actions I am announcing today are designed to reallocate existing resources along with other available resources to support the following priorities:

Streamline the organization by reducing administrative positions

Add more full-time faculty in key priority areas to support transfer, early college, online, and technical programs where increased capacity is needed

Reallocate existing resources, including personnel, to support the college’s recruitment and retention efforts

Provide focused leadership in the next two years on the implementation of the Urban Metro Campus, including the development of the new Transportation Center and the anticipated closure and sale of the Amsterdam Road/Park Hills Campus

Provide focused leadership to produce greater strategic actions across a fewer number of priorities

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The details of the realignments have been shared with those affected over the past several days. In addition, the extensive Academic Affairs realignment has been shared with the Faculty Assembly at a recent meeting. There are many other actions that will take place within units over the next several months that are not included in this communication. In addition, the new Vice Presidents we are in the process of hiring will bring about other adjustments. Immediately, we will begin the process of shifting responsibilities and executing on a narrower list of focused priorities. I believe these actions will produce improvements in our ability to address the needs of our students and our communities. The following is intended to provide you with the highlights of the realignment by functional areas. Academic Affairs

A reduction of the number of Associate Provosts over academic divisions from three (3) to one (1), with the remaining positing called the Associate Vice President for Academic Affairs reporting to the Vice President for Academic Affairs.

Reduction of divisions from nine (9) divisions into five (5). Each division will be headed by an 11 or 12-month Division Chair level position that will be called a Dean. The five division Deans will report to the Associate Vice President for Academic Affairs. The following new divisions will be created:

o Arts and Sciences o Business, IT, Professional Studies o Manufacturing and Engineering Technologies o Health Professions o Transportation Technologies

An Associate Vice President for Academic Support, reporting to the Vice President for Academic Affairs, will be created from existing positions to provide overall leadership in the following areas: e-learning, QEP, Adult Education, Transfer, Library, and Information Commons.

Funds from the realignment will be reallocated to fund at least five new positions in General Education, Advanced Manufacturing, and Professional Services. These new positions will be augmented by other reallocations across the college designed to increase the number of full-time faculty and academic support personnel.

Business Affairs

Mike Baker, Vice President for Business and Administrative Services, has announced his intent to retire, effective June 30, 2017. Mr. Baker will serve as Special Assistant to the President, a position that will be eliminated upon his retirement. He will provide leadership in the implementation of the Urban Metro Campus, oversee facilities and operations on all campuses, and oversight of the college bookstore operations.

Effective July 1, 2015, Jamie Younger will assume the position of Vice President of Business and Administrative Services with primary responsibility for budget development and management, accounting, financial aid, information technology, purchasing/payables, and student financials. During the next two years, functions Mr. Baker will handle will be transitioned to Mr. Younger.

The position of Dean of Business Affairs currently occupied by Mr. Younger will be eliminated.

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Enrollment Management

No immediate realignment is anticipated in this area. Student Development

The position of Assistant Dean, now vacant, will be eliminated.

An additional position in counseling/case management will be added.

Several existing positions will be changed to include greater responsibilities. Specifically, Mallis Graves, Associate Dean, will take on added leadership responsibilities as Associate Vice President for Student Development.

Tiffany Minard will assume the role of Director of Counseling.

Shellie Baker will move to the counseling department to oversee the expansion of Community Resources and Partnerships, including the benefits access initiative.

Wendy Schindler will assume additional responsibilities in student engagement activities in addition to her work with Orientation.

Knowledge Management

Dr. Patricia Goodman will take on a new role as Executive Vice President of Strategic Initiatives. In this role, she will work directly with me to focus strategic actions throughout the college that align with the priorities identified above. She will also lead the process to create the 2016-2022 strategic plan and vision involving all stakeholders associated with the college.

Jeremy Berberich will take on the position of Associate Vice President for Knowledge Management and will direct the day-to-day operation of the Knowledge Management unit. He will also assume the role of Accreditation Liaison with the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), our institutional accrediting body.

Steve Popple will assume the position of Director of Knowledge Management. Resource Development and Strategic Partnerships

The college’s print center will be closed and the one (1) FTE position associated with it will be eliminated. Funds saved will support the new marketing plan that will shift from print to digital. Most printing needs will be outsourced. Printing orders will continue to be available via The Brew.

Corporate College (Workforce Solutions) No major realignment is anticipated at this time. The new Vice President for Corporate College will build on the exceptional work of the staff which has led this unit to national prominence.