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Gap Analysis
EPA Regions 9 & 10
and
The Federal Network for Sustainability
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Objectives
After this discussion, you should be able to:
• Describe the purpose of a gap analysis
• Find a list of questions for conducting a gap analysis
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Overview
• Definition
• Purpose of a gap analysis
• Steps in a gap analysis
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Definition
A gap analysis is a process used to assess the current state of your facility’s EMS. Other similar processes are “initial environmental reviews (IERs)” or “environmental management system reviews (EMRs).”
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Purpose of a Gap Analysis
• Identify gaps between your current management systems and the EMS standard
• Collect policies, procedures, programs, metrics, and personnel that support the current EMS
• Establish a list of actions to achieve conformance with the standard
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Conducting a Gap Analysis
• Analysts must be familiar with EMS framework
• Allow several days to complete data collection
• Prepare a summary report and provide to participants
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Steps in a Gap Analysis
• Facility walk-through
• Document review
• Staff interviews
• Identify and document gaps
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Facility Walk Through
• Identify Activities, Products, and Services– Main reason for facility’s existence– Support activities
• Develop Comprehensive Picture of Facility– Maps– Pictures– Lists of buildings and organizations
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Document Review
• Environmental policy statements• Other policy statements• Mission statements• SOPs• Position descriptions• Environmental plans (HW, P2, INRMP,
SPCC, STORMWATER, AS-BUILT, etc)• Training materials
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Staff Interviews
• Identify organizational structure
• Identify requirements to fulfill mission
• Determine awareness of staff of EMS
• Awareness of environmental programs and goals
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Identify and Document Gaps
• Compare with EMS elements
• Make a list of specific actions to close gaps
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Summary
• Gap analysis is a good way to “jump start” your EMS
• Gap analysis helps create a list of actions for the EMS team
