Gantt Chart Project Management Tool is Vital for Planning and Scheduling Projects

For proper management over projects, it becomes quite necessary to track and assess how tasks, activities, processes and other things are progressing in a project. A clear and precise analysis over progress achieved over its various items, will enable a project manager to know if a given project is headed in the right direction. If it is not on the right track, he needs to identify where in the project various uncertainties, risks and inconsistencies have arisen. For knowing this, he has to check individually each and every task and activity in a project. But it might not be possible for him to check each and every item as there might be thousands of tasks and activities in a project. So some of the tasks might get missed and he may never know where the fault lies. So these faults can affect a project in a big way and a project may fail consequently.

So such manual checking of tasks in a project needs to be replaced by a sophisticated solution which allows easy and precise monitoring of tasks in a project even when they are huge in number. An online Gantt chart project management tool like ProofHub enables such precise tracking and assessment of items in a project and that too in an easy manner through its Gantt chart feature.

In its Gantt chart, all tasks and activities that feature in a project are assigned a specific start and due date. So all tasks get represented at the same place in a clear and graphical manner. This makes it easy to focus on the rest of tasks even as tasks with higher priority get attended and executed first. So no task ever gets left out. Moreover, this saves time and effort of a project manager as he need not check each and every item individually to know their progress.

Team members who are assigned different tasks, are required to fill in the exact level of completion achieved over their respective tasks in a Gantt chart. This makes it easy for a project manager to know which specific task being performed by a specific member has been achieved how much. Thus he can know progress over all the assigned tasks in a clear manner. He can also gauge which member is able to achieve his tasks in a timely manner and who is using more time than required for their execution. Thus he can better identify tasks being delayed and can re-distribute these among those members who have already completed their tasks and are sitting idle or he can take some other measures, so these delayed tasks get executed in a prioritized manner. So a project would not get delayed at all.

A Gantt chart enables easy rescheduling of the tasks if need arises for the same. Dependencies among interdependent tasks can be easily established. In case a task gets rescheduled, tasks dependent on it get automatically rescheduled. So a project plan need not be altered in a big way to accommodate any changes in it.

Any uncertainties, risks or inconsistencies arising in a project can be tracked early and resolved firmly through this chart. A project manager is able to know where exactly a fault lies in a project. Thus he can take elaborate measures for its prompt and effective redressal. So the project continues to move on the right track.

A project manager can easily share a Gantt chart with his team members to enable them to assess their own performance. A team member can know his exact progress over his tasks which helps

him to further improve his efficiency. The project manager can also share a Gantt chart with his clients, customers, sponsors, owners and other stakeholders to give them a clear and precise view over overall progress achieved in a project. This will satisfy them more as they know that a project is on the right track. This will boost a business’s reputation as its stakeholders will be impressed with its efforts and commitment and they will spread a word about it in their communities.

A Gantt chart helps a project manager to obtain a bigger picture over a project. He is able to track any changes, uncertainties, risks and inconsistencies arising in it quite early and resolve them promptly by taking effective remedies. So the project continue to run smoothly and get completed timely and successfully completed and is able to achieve its specific objectives. This helps a business to grow and prosper more.

So a Gantt chart project management tool needs to be adopted in a big way for better organization and planning over projects and to ensure their streamlined and scheduled execution, so their chances of success increase considerably.

ProofHub is an online task management software that enables elaborate description of the tasks that need to be performed by respective team members and these can be properly documented. To know more, visit www.proofhub.com/.