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GAIL (India) Limited
Vizag-Secunderabad LPG Pipeline System ISO 9001:2008, ISO 14001:2004 &
OHSAS 18001:2007
ACTIVITIES & PROCESS MAPPING MANUAL
Document No. : VSPL/APM Issue No. : 3 I ssue Date : 01 .12 .2010 Contro l led Copy No. : _________ Contro l led Copy Holder : _________
GAIL (India) Limited
O PP. AY Y AP P A S W AM Y TEM PL E, S H EE LA N AG AR V I S AK H AP AT N AM – 5 30 012 AN D H R A P R AD E S H ( I N DI A)
Regd. Office: GAIL Bhawan, 16, Bhikaiji Cama Place, New Delhi-110 066
VSPL System
ACTIVITIES & PROCESS MAPPING
MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : TABLE OF CONTENTS Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 01 of 01
Sl. No. Contents No. of Pages Revision No. Effective
Date
1.
2.
3.
4.
5.
6.
7.
Table of contents List of Activities and sub processes for process Mapping Revision Record Sheet List of Controlled copy holders Abbreviations Process Mapping Process measure and Objectives Status Format
01
01
01
03
01
50
01
00
00
00
00
00
00
00
01.12.2010
01.12.2010
01.12.2010
01.12.2010
01.12.2010
01.12.2010
01.12.2010
Issued By : Management Representative Approved By : G.M (O&M )
Signature :
Signature :
VSPL System
ACTIVITIES & PROCESS MAPPING
MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : LIST OF ACTIVITIES & SUB PROCESSES
FOR PROCESS MAPPING
Effective Date: 01.12.2010 Issue No : 03
Revision : 00 Sheet : 01 of 01
Sl. No. Department No. of sheets
Revision No.
Effective Date Prepared By
1. OPN. Vizag 04 00 01.12.2010 Core group members- Operation
2. OPN. Vijayawada 04 00 01.12.2010 Core group members- Operation
3. OPN. Secunderabad 04 00 01.12.2010 Core group members- Operation
4. Mechanical 04 00 01.12.2010 Core group members- Mechanical
5. Pipeline & CP 04 00 01.12.2010 Core group members - Pipeline
6. Instrumentation 08 00 01.12.2010 Core group members- Inst.
7. Electrical 04 00 01.12.2010 Core group members- Electrical
8. SCADA 04 00 01.12.2010 Core group members- SCADA
9. Fire & Safety 06 00 01.12.2010 Core group members- F&S
10. Telecom 03 00 01.12.2010 Core group members- Telecom
11. HR 01 00 01.12.2010 Core group members- HR
12. C & P 03 00 01.12.2010 Core group members- C&P
Issued By : Management Representative Approved By : G.M (O&M )
Signature : Signature :
VSPL System
ACTIVITIES & PROCESS MAPPING
MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : REVISION RECORD SHEET Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 01 of 01
Process Previous
Rev. No. & Effective Date
Current Rev. No. & Effective Date
Brief Description of Changes
Reasons for Changes
Issued By : Management Representative Approved By : G.M (O&M )
Signature : Signature :
VSPL System
ACTIVITIES & PROCESS MAPPING
MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : CONTROLLED COPY HOLDERS Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 01 of 03
Copy No. Copy Holder ( Position) Soft Copy Hard Copy
1 GM (O&M) √
2 Incharge (O&M) – Vizag √
3 OIC - Secunderabad √
4 OIC - Vijayawada √
5 MR √
6 DMR - Vizag √
7 DMR – Vijayawada √
8 DMR –Secunderabad √
9 Control Room – Vizag √
10 Control Room - Vijayawada √
11 Control Room - Secunderabad √
12 In-charge (Operation) - Vizag √
13 In-charge (Operation) – Vijayawada √
14 In-charge (Operation) – Secunderabad √
15 In-charge (Mechanical) - Vizag √
16 In-charge (Mechanical) – Vijayawada √
VSPL System
ACTIVITIES & PROCESS MAPPING
MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : CONTROLLED COPY HOLDERS Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 02 of 03
Copy No. Copy Holder ( Position) Soft Copy Hard Copy
17 In-charge (Mechanical) – Secunderabad √
18 In-charge (Electrical) - Vizag √
19 In-charge (Electrical) – Vijayawada √
20 In-charge (Electrical) – Secunderabad √
21 In-charge (Instrumentation) - Vizag √
22 In-charge (Instrumentation) – Vijayawada √
23 In-charge (Instrumentation) – Secunderabad √
24 In-charge (Fire & Safety) - Vizag √
25 In-charge (Pipeline &CP) – Vizag √
26 In-charge (Pipeline &CP) – Vijayawada √
27 In-charge (Pipeline &CP) – Secunderabad √
28 In-charge (Fire & Safety) - Vijayawada √
29 In-charge (Fire & Safety) - Secunderabad √
30 In-charge (Telecom) - Vizag √
31 In-charge (Telecom) – Vijayawada √
32 In-charge (Telecom) – Secunderabad √
VSPL System
ACTIVITIES & PROCESS MAPPING
MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : CONTROLLED COPY HOLDERS Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 03 of 03
33 In-charge (Telecom) - Rajahmundry √
34 In-charge (Scada) – Vizag √
35 In-charge (Scada) – Secunderabad √
36 In-charge - Rajahmundry √
37 In-charge - Suryapet √
38 In-charge (HR) √
39 In-charge (C&P) - Vizag √
40 In-charge (C&P) – Vijayawada √
41 Central Engineering Cell √
42 Certifying Body √
Note : 1. Soft copy is distributed in the form of read only version (pdf) through e-mail through DCO/DMR, Vizag. 2. DMR Copy shall be extended to auditors, as required, on returnable basis for facilitating auditors during their audits.
VSPL System
ACTIVITIES & PROCESS MAPPING
MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : ABBREVIATIONS Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 01 of 01
ABBREVIATION FULL FORM
ALL All Departments
BPCL Bharat Petroleum Corporation Ltd
C&P Contracts & Procurement
DCO Document Control Officer
DT Vizag Dispatch Terminal
ED Executive Director
EIL Engineer India Limited
EIPL East India Petroleum Ltd
EMP Environmental Management Program
EMS Environment Management System
FSM Fire And Safety Manual
GAIL GAIL (India) Limited
GM General Manager
HBA House Building Advance
HOD Head of the Department
HPCL Hindustan Petroleum Corporation Ltd
HR Human Resources
OMC Oil Marketing Company
Opns Operations
MCP Manual Call Point
OSRD Over Shortage Rejection Damage
VSPL System
ACTIVITIES & PROCESS MAPPING
MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : OPERATIONS - VIZAG Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 01 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurables Source of information/ record
Reviewing authority & frequency
PLT Planning
Shift in-charge Info. From HPCL, Vizag (OMC coordinator) – verbally/email message Equipment and facilities availability.
PLT plan No. of PLTs Prepared after ___ AM.
Control room logbook
HOD (Opn.) Monthly
Pipe line transfer of LPG
Shift in-charge PLT Plan Equipment availability thro’ DPR LPG supply by HPCL / EIPL Operation parameters
Delivery of LPG to the customers OMC’s Report Joint tickets Joint monthly reconciliation statement
Quantity of LPG transported Specific energy cons. HSD consumption Interruption time Hours Transmission loss
Joint tickets DPR DPR Control room log book DPR Fortnight stock loss / gain statement
HOD (Opn.) Monthly -do- -do- HOD (Opn.) Fortnightly
VSPL System
ACTIVITIES & PROCESS MAPPING
MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : OPERATIONS - VIZAG Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 02 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurables Source of information/ record
Reviewing authority & frequency
Response to LPG leakages
Shift in-charge
Alarm thru’ gas detectors Info. from operators / patrollers / external agency SCADA APPS Info. On-site emergency plan Off-site emergency plan
Attending leak effectively Analysis of LPG leak
No. of times leaks occurred Response time for arresting leak
LEL register -do-
HOD (Opn.) Monthly
Response to fire alarms
Shift in-charge
Alarm thru’ MCPs, SCADA and fire detectors On-site emergency plan Info. from operators / others
Extinguishing fire effectively
Response time Fire alarm register
HOD (Opn.) Monthly
VSPL System
ACTIVITIES & PROCESS MAPPING
MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : OPERATIONS - VIZAG Effective Date 01.12.2010
Issue No : 03
Revision : 00 Sheet : 03 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurables Source of information/ record
Reviewing authority & frequency
Issue of work permits
Shift in-charge
Work Clearance application by executing dept. As per operational requirement SAP connectivity
Work permits No. of permits generated. No. of outstanding permits. No. of unsafe incidents
SAP / Manual Permits
HOD (Opn.) Fortnightly
By-passing of interlocks
Shift in-charge / HOD (Opns) / O&M I/C.
Operational requirements
Operation after by-pass
No. of interlock by-passes
Interlock by-pass register
OIC Monthly
Process/ equipment modifications
HOD (Opns)
Suggestions on modifications Audit findings Results of analysis
Modifications Audit compliance
No. of modifications No. of Audit points complied
Change management record Modification records
O&M I/C Quarterly
VSPL System
ACTIVITIES & PROCESS MAPPING
MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : OPERATIONS - VIZAG Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 04 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurables Source of information/ record
Reviewing authority & frequency
HSD handling Shift in-charge
HSD requisition HSD
Issue of HSD to user Depts.
HSD quantity issued.
HSD stock register
HOD (Opn) Monthly
Flare operations
Shift in-charge
Emergency evacuations
Flaring of evacuated LPG
No. of flaring Quantity of LPG flared
Operations log book
HOD (Opn) – Monthly O&M I/C – Quarterly
Legal requirements compliance (Environmental parameters monitoring)
HOD (Opn)
APPCB norms Valid consent for Operation
Compliance to APPCB norms
Environmental parameters analysis record
O&M I/C Monthly
Submission of MIS reports
HOD (Opn)
Data on operation activities MIS requirements
MIS reports on Operation dept. activities
No. of reports No. of reports submitted beyond 6th of every month.
Operation dept. records
O&M I/C Monthly
VSPL System
ACTIVITIES & PROCESS MAPPING
MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : OPERATIONS - VIJAYAWADA Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 05 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurables Source of information/ record
Reviewing authority & frequency
Pipe line transfer of LPG
Shift in-charge PLT Plan from Vizag Control Room Equipment availability thro’ DPR LPG supply by Vizag OMCs readiness Operation parameters
Delivery of LPG to the customers Joint tickets Joint monthly reconciliation statement Daily PLT dispatch report
Quantity of LPG delivered Power Consumed HSD Consumption Transmission loss
Joint tickets DPR DPR DPR Fortnight stock loss / gain statement
HOD (Opn.) Monthly -do- -do- HOD (Opn.) Fortnightly
VSPL System
ACTIVITIES & PROCESS MAPPING
MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : OPERATIONS - VIJAYAWADA Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 06 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurables Source of information/ record
Reviewing authority & frequency
Response to LPG leakages
Shift in-charge Alarm thro’ gas detectors Info. from operators / patrollers / external agency SCADA APPS Info. On-site emergency plan Off-site emergency plan
Attending leak effectively Analysis of LPG leak
No. of times leaks occurred Response time for arresting leak
LEL register -do-
HOD (Opn.) Monthly
Response to fire alarms
Shift in-charge Alarm thru’ MCPs, SCADA and fire detectors On-site emergency plan Info. from operators / others
Extinguishing fire effectively
Response time Fire alarm register
HOD (Opn.) Monthly
VSPL System
ACTIVITIES & PROCESS MAPPING
MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : OPERATIONS - VIJAYAWADA Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 07 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurables Source of information/ record
Reviewing authority & frequency
Issue of work permits
Shift in-charge
Work Clearance application by executing dept. As per operational requirement SAP connectivity
Work permits No. of permits generated. No. of outstanding permits. No. of unsafe incidents
SAP / Manual Permits
HOD (Opn.) Fortnightly
By-passing of interlocks
Shift in-charge / HOD (Opns) / O&M I/C.
Operational requirements
Operation after by-pass
No. of interlock by-passes
Interlock by-pass register
OIC Monthly
Process/ equipment modifications
HOD (Opns)
Suggestions on modifications Audit findings Results of analysis
Modifications Audit Compliance
No. of modifications No. of Audit points complied
Change management record Modification records
O&M I/C Quarterly
VSPL System
ACTIVITIES & PROCESS MAPPING
MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : OPERATIONS - VIJAYAWADA Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 08 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurables Source of information/ record
Reviewing authority & frequency
Flare operations Shift in-charge
Emergency evacuations
Flaring of evacuated LPG
No. of flaring Quantity of LPG flared
Operations log book
HOD (Opn) – Monthly O&M I/C - Quarterly
Legal requirements compliance (Environmental parameters monitoring)
HOD (Opn)
APPCB norms Valid consent for Operation
Compliance to APPCB norms
Environmental parameters analysis record
O&M I/C Monthly
Submission of MIS reports
HOD (Opn)
Data on operation activities MIS requirements
MIS reports on Operation dept. activities
No. of reports No. of reports submitted beyond 6th of every month.
Operation dept. records
O&M I/C Monthly
VSPL System
ACTIVITIES & PROCESS MAPPING
MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : OPERATIONS – SECUNDERABAD Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 09 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurables Source of information/record
Reviewing authority & frequency
Pipe line transfer of LPG
Shift in-charge
PLT Plan from Vizag Control Room Equipment availability thro’ DPR LPG supply by Vizag / Vijayawada OMCs readiness Operation parameters
Delivery of LPG to the customers Joint tickets Joint monthly reconciliation statement
Quantity of LPG delivered Power Consumed HSD Consumption Transmission loss
Joint tickets DPR DPR DPR Fortnight stock loss / gain statement
HOD (Opn.) Monthly -do- -do- HOD (Opn.) Fortnightly
VSPL System
ACTIVITIES & PROCESS MAPPING
MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : OPERATIONS – SECUNDERABAD Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 10 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurables Source of information/ record
Reviewing authority & frequency
Response to LPG leakages
Shift in-charge
Alarm thru gas detectors Info. from operators / patrollers / external agency SCADA APPS Info. On-site emergency plan Off-site emergency plan
Attending leak effectively Analysis of LPG leak
No. of times leaks occurred Response time for arresting leak
LEL register -do-
HOD (Opn.) Monthly
Response to fire alarms
Shift in-charge
Alarm thru MCPs, SCADA and fire detectors On-site emergency plan Info. from operators / others
Extinguishing fire effectively
Response time Fire alarm register
HOD (Opn.) Monthly
VSPL System
ACTIVITIES & PROCESS MAPPING
MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : OPERATIONS – SECUNDERABAD Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 11 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurables Source of information/ record
Reviewing authority & frequency
Issue of work permits
Shift in-charge
Work Clearance application by executing dept. As per operational requirement SAP connectivity
Work permits No. of permits generated. No. of outstanding permits. No. of unsafe incidents
SAP / Manual Permits
HOD (Opn.) Fortnightly
By-passing of interlocks
Shift in-charge / HOD (Opn) / O&M I/C.
Operational requirements
Operation after by-pass
No. of interlock by-passes
Interlock by-pass register
OIC Monthly
Process/ equipment modifications
HOD (Opn) Suggestions on modifications Audit findings Results of analysis
Modifications Audit Compliance
No. of modifications No. of Audit points complied
Change management record Modification records
O&M I/C Quarterly
VSPL System
ACTIVITIES & PROCESS MAPPING
MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : OPERATIONS – SECUNDERABAD Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 12 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurables Source of information/ record
Reviewing authority & frequency
HSD handling Shift in-charge
HSD requisition HSD
Issue of HSD to user Depts.
HSD quantity issued.
HSD stock register HOD (Opn) Monthly
Flare operations Shift in-charge
Emergency evacuations
Flaring of evacuated LPG
No. of flaring Quantity of LPG flared
Operations log book
HOD (Opn) – Monthly O&M I/C - Quarterly
Legal requirements compliance (Environmental parameters monitoring)
HOD (Opn)
APPCB norms Valid consent for Operation
Compliance to APPCB norms
Environmental parameters analysis record
O&M I/C Monthly
Submission of MIS reports
HOD (Opn)
Data on operation activities MIS requirements
MIS reports on Operation dept. activities
No. of reports No. of reports submitted beyond __ of every month.
Operation dept. records
O&M I/C Monthly
VSPL System
ACTIVITIES & PROCESS MAPPING
MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : MECHANICAL DEPARTMENT Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 13 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurables Source of information/ record
Reviewing authority & frequency
Predictive maintenance
Site In-charge (Mech.)
Equipment monitoring report Spares availability Operation feedback Work permit OEM manuals Trained/skilled manpower Tools and tackles
Behavior of equipment
Trends Availability of Equipment No of break down Cost of spares
Reports of Maintenance
HOD (Mech.) Monthly
VSPL System
ACTIVITIES & PROCESS MAPPING
MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : MECHANICAL DEPARTMENT Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 14 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurable Source of information/ record
Reviewing authority & frequency
Preventive maintenance
Site In-charge (Mech.)
Annual maintenance schedule Work instructions Spares availability Work permit OEM manuals SAP Feed back from other dept.
Compliance of maintenance Behavior of equipment
Availability of Equipment No of break down Cost of spares
Annual schedule Reports of Maintenance
HOD (Mech.) Monthly
Legal requirements compliance
HOD (Mech)
Statutory requirements Compliance to the statutory requirements
No of non compliances
Load test certificate Legal register
In charge (O&M) Monthly
VSPL System
ACTIVITIES & PROCESS MAPPING
MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : MECHANICAL DEPARTMENT Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 15 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurables Source of information/ record
Reviewing authority & frequency
Break down maintenance
HOD (Mech)
SAP Notification/ Verbal information from control room Spares availability OEM Manuals Work instructions Work permit
Maintenance of the equipment Problem rectification
Down time Cost of spares
SAP Maintenance orders Maintenance register/log book Equipment history Breakdown analysis reports
In-charge (O&M) Monthly
VSPL System
ACTIVITIES & PROCESS MAPPING
MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : MECHANICAL DEPARTMENT Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 16 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurables Source of information/ record
Reviewing authority & frequency
Submission of MPR
Site In-charge (Mech.)
Spares and R &M cost Activities carried out
Monthly Progress Report
No of reports submitted in time
MPR HOD (Mech.) Monthly
Spares parts management
Site In-charge (Mech.)
Store stock Consumption pattern OEM recommendation Lead time
Purchase req.(PR)
No. of PRs Number of times spares not available
PR HOD (Mech.) Quarterly
Modifications as per operations requirements
HOD (Mech)
Suggestions from operations Audit results P&ID
Modifications As built P & ID
No. of modifications
Change management record Modification records
In charge (O&M) Quarterly
VSPL System
ACTIVITIES & PROCESS MAPPING
MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : PIPELINE & CP DEPARTMENT Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 17 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurables Source of information/ record
Reviewing authority & frequency
Predictive maintenance
Site In-charge (Pipeline & CP)
Equipment monitoring report Spares availability Operation feedback Work permit OEM manuals Trained/skilled manpower Tools and tackles
Behavior of equipment
Trends Availability of Equipment No of break down Cost of spares
Reports of Maintenance
HOD (Pipeline & CP) Monthly
VSPL System
ACTIVITIES & PROCESS MAPPING
MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : PIPELINE & CP DEPARTMENT Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 18 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurable Source of information/ record
Reviewing authority & frequency
Preventive maintenance
Site In-charge (Pipeline & CP)
Annual maintenance schedule Work instructions Spares availability Work permit OEM manuals SAP Feed back from other dept.
Compliance of maintenance Behavior of equipment
Availability of Equipment No of break down Cost of spares
Annual schedule Reports of Maintenance
HOD (Pipeline & CP) Monthly
VSPL System
ACTIVITIES & PROCESS MAPPING
MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : PIPELINE & CP DEPARTMENT Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 19 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurables Source of information/ record
Reviewing authority & frequency
Break down maintenance
HOD (Pipeline & CP)
SAP Notification/ Verbal information from control room Spares availability OEM Manuals Work instructions Work permit
Maintenance of the equipment Problem rectification
Down time Cost of spares
SAP Maintenance orders Maintenance register/log book Equipment history Breakdown analysis reports
In-charge (O&M) Monthly
VSPL System
ACTIVITIES & PROCESS MAPPING
MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : PIPELINE & CP DEPARTMENT Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 20 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurables Source of information/ record
Reviewing authority & frequency
Submission of MPR
Site In-charge (Pipeline & CP)
Spares and R &M cost Activities carried out
Monthly Progress Report
No of reports submitted in time
MPR HOD (Pipeline & CP) Monthly
Spares parts management
Site In-charge (Pipeline & CP)
Store stock Consumption pattern OEM recommendation Lead time
Purchase req.(PR)
No. of PRs Number of times spares not available
PR HOD (Pipeline & CP) Quarterly.
Modifications as per operations requirements
HOD (Pipeline & CP)
Suggestions from operations Audit results P&ID
Modifications As built P & ID
No. of modifications
Change management record Modification records
In charge (O&M) Quarterly
VSPL System
ACTIVITIES & PROCESS MAPPING
MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : INSTRUMENT DEPARTMENT Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 21 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurables Source of information/ record
Reviewing authority & frequency
Calibration of Instruments under Calibration plan
Site In-charge (Inst)
List of masters List of instruments for calibration Work Instructions SAP Notifications/ Work permit Contractual obligation with customers OEM manuals Trained/skilled manpower Tools and tackles International and National standards Calibration schedules
Calibrated instrument or Rejected instrument in case of instrument is beyond repair
% P/E calibration per month Down time of instrument No of days with out calibration No. of instances masters are not available
Annual schedule Maintenance Orders Quality records
HOD (Inst.) – Monthly O&M I/C – Quarterly
VSPL System
ACTIVITIES & PROCESS MAPPING
MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : INSTRUMENT DEPARTMENT Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 22 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurables Source of information/ record
Reviewing authority & frequency
Calibration of Masters in house /out sourcing
Site In-Charge (Inst)
List of masters SAP Notifications/ Work permit OEM manuals International and National standards Calibration schedules Availability of customers to witness Customer complaint Approved calibration agencies Calibration history
Calibrated instrument /masters Rejected instrument in case of instrument /master is beyond repair Calibration certificate with traceability report Proper sealing to ensure temper proof
% P/E calibration per month No. of days delayed in execution of planned
Annual calibration schedule of masters Calibration certificates Calibration History sheet
HOD (Inst) – Monthly O&M I/C – Quarterly
VSPL System
ACTIVITIES & PROCESS MAPPING
MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : INSTRUMENT DEPARTMENT Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 23 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurables Source of information/ record
Reviewing authority & frequency
Predictive maintenance
Site In-charge (Inst)
Equipment monitoring report Operation feedback Notification Spares availability Work permit OEM manuals Trained/skilled manpower Tools and tackles OEM Services
Behavior and analysis of the equipment Less equipment down time Required maintenance of the equipment is ascertained
Availability of Equipment No. of break down Cost for Maintenance
Quality records
HOD (Inst) – Monthly
VSPL System
ACTIVITIES & PROCESS MAPPING
MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : INSTRUMENT DEPARTMENT Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 24 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurables Source of information/ record
Reviewing authority & frequency
Preventive maintenance
Site In-charge (Inst)
Annual maintenance schedule Work instructions Spares availability SAP notifications/ Work permit Maintenance orders OEM manuals Trained/skilled manpower Tools and tackles OEM Services
Availability of instrument Compliance of schedules Proper operation/functioning of the instrument is ensured
% P/E of instruments under PM No of break down maintenance due to lack of PM No. of days instrument is with out calibration No. of deviations from PM schedule % of critical spares available Cost of maintenance
Annual Preventive maintenance schedule Quality Records Maintenance register Break down register
HOD (Inst) – Monthly
VSPL System
ACTIVITIES & PROCESS MAPPING
MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : INSTRUMENT DEPARTMENT Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 25 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurables Source of information/ record
Reviewing authority & frequency
Break down maintenance
HOD (Inst)
SAP Notification/ Verbal information from control room Spares availability OEM Manuals Work instructions Work permit Trained/skilled manpower Tools and tackles
Maintenance of the instrument/ System Problem rectification
Response time Down time Reoccurrence/ repetition of the same problem
SAP Maintenance orders Inst maintenance register/log book Equipment history
O&M I/C – Monthly
VSPL System
ACTIVITIES & PROCESS MAPPING
MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : INSTRUMENT DEPARTMENT Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 26 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurables Source of information/ record
Reviewing authority & frequency
Spares Planning and Indenting
Site In-charge (Inst)
Budget provision Store stock Consumption pattern OEM recommendation Lead time
Approvals Purchase Requisition. (PR)
No. of PRs No. of times spares not available No. of Purchase Orders not placed in time No of non operable instruments due to lack of spares
Note sheet PR
HOD (Inst) Quarterly.
Legal requirements compliance
HOD (Inst) Statutory / Legal requirements
Compliance to the statutory requirements
No. of non compliances
Weights & Measures certificate Legal register
O&M I/C – Monthly
VSPL System
ACTIVITIES & PROCESS MAPPING
MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : INSTRUMENT DEPARTMENT Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 27 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurables Source of information/ record
Reviewing authority & frequency
Modifications HOD (Inst) Suggestions Breakdown analysis reports Audit results As built P&ID Innovative ideas Latest and upgraded technology Availability of material and support services
Upgraded and Modified system Change in corresponding drawings
No. of modifications Reduction in downtime of the system Cost benefit after implementation of the modification
Change management record Modification records
O&M I/C – Quarterly
VSPL System
ACTIVITIES & PROCESS MAPPING
MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : INSTRUMENT DEPARTMENT Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 28 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurables Source of information/ record
Reviewing authority & frequency
Submission of MIS reports
Site In-charge (Inst)
Spares and R&M cost Activities carried out SAP Maintenance orders Imprest/ contingency register
Monthly Progress Report
% of reports submitted in time
All reports Quality records
HOD (Inst.) – Monthly
VSPL System
ACTIVITIES & PROCESS MAPPING
MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : ELECTRICAL DEPARTMENT Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 29 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurables Source of information/ record
REF Procedure / WI
Reviewing authority & frequency
Predictive maintenance
Site In-charge (Elec.)
Equipment monitoring report Operation feedback Notification Spares availability Work permit OEM manuals Trained/skilled manpower Tools and tackles
Behavior of equipment
Trends Availability of Equipment No of break down Cost of Maintenance
Reports of Maintenance
HOD (Elect) Monthly
VSPL System
ACTIVITIES & PROCESS MAPPING
MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : ELECTRICAL DEPARTMENT Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 30 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurable Source of information/ record
Reviewing authority & frequency
Preventive Maintenance
Site In-charge (Elec.)
Annual maintenance schedule Work instructions / Formats Spares availability Work permit OEM manuals
Compliance of maintenance
Availability of Equipment No of break down Cost of Maintenance
Annual maintenance schedule Reports of Maintenance
HOD (Elect) Monthly
Legal requirements compliance
HOD (Elec)
Statutory requirements
Compliance to the statutory requirements
No of non compliances
Central electricity Authority
O&M I/C Monthly
VSPL System
ACTIVITIES & PROCESS MAPPING
MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : ELECTRICAL DEPARTMENT Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 31 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurables Source of information/ record
Reviewing authority & frequency
Break down maintenance
HOD (Elec.)
SAP Notification / Verbal information from Operation Spares availability OEM Manuals Procedure / Work instructions Work permit
Maintenance of the equipment Problem rectification
Down time Cost of Maintenance
SAP Maintenance orders maintenance register /log book / Break down format Equipment history
O&M I/C – Monthly
Submission of MPR
Site In-charge (Elec.)
Spares and R &M cost Activities carried out Energy Consumption report
Monthly Progress Report
No of reports submitted in time
MPR HOD (Elect) Monthly
VSPL System
ACTIVITIES & PROCESS MAPPING MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : ELECTRICAL DEPARTMENT Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 32 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurables Source of information/ record
Reviewing authority & frequency
Spares Planning and Indenting
Site In-charge (Elec.)
Budget provision Store stock Consumption pattern OEM recommendation Lead time
Purchase Requisition. (PR)
No. of PRs Number of times spares not available
PR HOD (Elec.) Quarterly
Modifications HOD (Elec.) Operational requirement. Audit Reports. Approval Through Change Management
Modifications As required
No. of modifications
Change management record Modification records
O&M I/C Quarterly
VSPL System
ACTIVITIES & PROCESS MAPPING MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : SCADA Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 33 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurables Source of information/ record
Reviewing authority & frequency
Predictive maintenance
SSI, VZG SSI, SEC
Equipment monitoring report Spares availability Operation, Electrical, Mechanical & Instrumentation feedback Work permit OEM manuals Trained/skilled manpower Tools and tackles
Behavior of equipment
Analog Data Trends (SCADA) Digital Data Logbook (SCADA) Availability of SCADA System No of break down
Reports of Maintenance
HSI, VZG Monthly
VSPL System
ACTIVITIES & PROCESS MAPPING MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : SCADA Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 34 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurable Source of information/ Record
Reviewing authority & frequency
Preventive maintenance
SSI, VZG SSI, SEC
Annual Preventive Maintenance Schedule Work Instructions Spares availability SAP – Notifications Feed back from other dept.
Compliance of maintenance
Availability of Equipment No of break down Cost of spares
Annual Preventive Maintenance Schedule Reports of Maintenance (SCADA Logbook & SCADA RTU CARD DETAILS)
HSI, VZG Monthly
VSPL System
ACTIVITIES & PROCESS MAPPING MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : SCADA Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 35 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurables Source of information/ record
Reviewing authority & frequency
Break down maintenance
HSI, VZG SSI, SEC
SAP Notification/ Verbal Information from control room Spares availability OEM Manuals Work instructions Work permit
Problem rectification
Down time Cost of spares
SAP Maintenance orders Equipment Breakdown Maintenance Record Spare Consumption Report Record Equipment history Breakdown analysis reports
O&M I/C Monthly
VSPL System
ACTIVITIES & PROCESS MAPPING MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : SCADA Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 36 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurables Source of information/ record
Reviewing authority & frequency
Spares parts management
SSI, VZG SSI, SEC
Store stock Consumption pattern Lead time
Purchase req.(PR)
No. of PRs Number of times spares not available
PR HSI, VZG Quarterly
SCADA Database & Visual Element modifications
HSI, VZG
Suggestions from operations Audit results P&ID
Modifications As required
No. of modifications
Change management record System Modification records
O&M I/C Quarterly
Submission of MPR
SSI, VZG SSI, SEC
Spares and R &M cost Activities carried out
Monthly Progress Report
No of reports submitted in time
MPR HSI, VZG Monthly
VSPL System
ACTIVITIES & PROCESS MAPPING MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : FIRE & SAFETY Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 37 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurable Source of information/ record
Reviewing authority & frequency
Preventive maintenance of fire fighting equipments
HOD (F&S)
Preventive Maintenance Schedule Work Instructions Spares availability SAP –generated Notifications, Orders and Plan
Compliance of maintenance
Availability of Fire Fighting Equipment No of break down Cost of spares & Consumables
Preventive Maintenance Schedule
Reports of Maintenance (Maintenance Register and Formats)
SAP maintenance Order
Station In-Charge/HOD(F&S) Monthly
Break down maintenance
HOD (F&S)
Verbal Field Observation Information from control room OEM Manuals
Problem rectification
Down time Cost of Maintenance
SAP Maintenance orders
Equipment Breakdown Maintenance Record
Equipment history
Station In-charge Monthly
VSPL System
ACTIVITIES & PROCESS MAPPING MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : FIRE & SAFETY Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 38 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurable Source of information/ record
Reviewing authority & frequency
Work Clearance Management System
HOD (F&S) OISD Std-105
SAP generated
Work Permit Manual
Work Permit No of work permits. No of Incidents
SAP Work Permit Register
Station In-Charge Monthly
Offsite Emergency Action Plan
Station In-Charge
Offsite EAP
District Authorities
District Crisis Group
Neighboring Industries
Factory Act
OISD Guidelines
Trained Manpower
Availability of fire fighting equipments
First Aid and ambulance
Meeting Off-site Emergencies
Number of Fatalities Number of Casualties Loss of property Major Lapses
Off-site Emergency Reports
District Collector (Need basis)
VSPL System
ACTIVITIES & PROCESS MAPPING MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : FIRE & SAFETY Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 39 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurables Source of information/ Record
Reviewing authority & frequency
Internal Safety Audits
HOD (F&S) OISD STD-145 Checklist (BSC,OISD ) OHSAS 18001 requirements Factory Act OISD Standards
Audit Observations
Percentage fulfillment Of Action Plan No. of deviations
Audit Compliance Reports MIS reports
Station In-charge Monthly
External Safety Audits
HOD (F&S) Checklist (BSC,OISD ) Factory Act OISD Standards
Audit Observations
Percentage fulfillment Of Action Plan No. of deviations
Audit Compliance Reports MIS reports
Station In-charge Quarterly
Mock Drills Site In-Charge (F&S)
On-site /Offsite EAP Fire fighting Equipments First Aid and Ambulance Fire fighting Crew
Practice of Mock Drill and readiness to meet emergencies
Opportunities for Improvement Response Time
Mock Drill Reports
HOD (F&S) Quarterly
VSPL System
ACTIVITIES & PROCESS MAPPING MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : FIRE & SAFETY Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 40 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurables Source of information/ record
Reviewing authority & frequency
Safety Committee meetings
Site In-Charge (F&S)
Safety Committee Formation Safety Suggestions Audit Findings Factory Act Schedule Near Misses Look Feel and Listen
Minutes of meeting
Compliance to schedule
Minutes of meetings
HOD (F&S) Quarterly
Mutual Aid Meetings
Site In-Charge (F&S)
Factory Act OISD Guidelines Arrangements with the neighboring Industries Schedule Agenda
Minutes of meeting
Co-operation and opportunities for improvement
Minutes of meeting
HOD (F&S) Quarterly
VSPL System
ACTIVITIES & PROCESS MAPPING MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : FIRE & SAFETY Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 41 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurables Source of information/ record
Reviewing authority & frequency
Training and Awareness
Site In-Charge (F&S)
Training needs Training Plan Faculty Training Aids
Competent Workforce in Fire and Safety
Training Imparted Accident Free Manhours
Training records
HOD (F&S) Quarterly
Legal Requirements
HOD (F&S)
Statutory Requirements
Compliance to requirements
Non Compliance Legal Register
Station In-charge Monthly
Testing and Inspection of Fire Alarm System and flooding system`
Site In-Charge (F&S)
Schedule Work Instructions Observation from Field Walkie Talkie Work Permit Information to all
Availability of tested equipments
Compliance to schedule
SAP records HOD (F&S) Monthly
VSPL System
ACTIVITIES & PROCESS MAPPING MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : FIRE & SAFETY Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 42 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurables Source of information/ record
Reviewing authority & frequency
MIS Reports Site In-Charge (F&S)
Highlights of the month Accident Statistics Availability of fire equipments Audit Compliance reports Annual Health Check Up Environmental Monitoring Safety Valves and Control Valves status
Submission of reports
Reports submitted on time
MIS data records
HOD (F&S) Monthly
Incident Investigations
HOD (F&S) Report of Incident Near Misses Reported Committee for investigation
Corrective and Preventive Action Analysis Report
Opportunities for improvements
Records Station In-charge Monthly
VSPL System
ACTIVITIES & PROCESS MAPPING MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : TELECOM Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 43 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurable Source of information/ record
Reviewing authority & frequency
Predictive maintenance
Site In-charge (GT-T/C).
Equipment monitoring report by Network Management System / Craft Terminal. Spares availability Operation, SCADA & Field feedback OEM manuals
Health of the Telecom Network.
Telecom System / Link Availability No. of break down.
Predictive maintenance record
HOD (GT-T/C) Monthly
VSPL System
ACTIVITIES & PROCESS MAPPING MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : TELECOM Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 44 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurable Source of information/ record
Reviewing authority & frequency
Preventive maintenance
Site In-charge (GT-T/C).
Annual Preventive Maintenance Schedule Work Instructions Spares availability SAP – Notifications Feed back from other dept OEM Manual
Compliance of maintenance
Telecom System / Link Availability No of break down Cost of spares
Annual Preventive Maintenance Schedule Daily Alarm Analysis Bi-Monthly Maintenance of Telecom System
HOD (GT-T/C) Monthly
VSPL System
ACTIVITIES & PROCESS MAPPING MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : TELECOM Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 45 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurable Source of information/ record
Reviewing authority & frequency
Break down maintenance
HOD (GT-T/C).
Equipment monitoring report by Network Management System / Craft Terminal. SAP Notification/ Verbal Information from control room / SCADA Spares availability OEM Manuals Work instructions Vendor Services
Problem rectification.
Down time Cost of spares
SAP Maintenance orders Equipment Breakdown Maintenance Record Spare Consumption Report Record SAP History Breakdown analysis reports
O&M I/C Monthly
VSPL System
ACTIVITIES & PROCESS MAPPING MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : TELECOM Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 46 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurable Source of information/ record
Reviewing authority & frequency
Spares parts management
Site In-charge (GT-T/C).
Stock Position Minimum stock Lead time
Purchase req.(PR)
No. of PRs Number of times spares not available
PR HOD (GT-T/C) Quarterly
Telecom System modifications
HOD (GT-T/C).
Suggestions from operations Audit results
Modifications As required
No. of modifications
Change management record System Modification records Station Modification Report
O&M I/C Quarterly
Submission of MPR
Site In-charge (GT-T/C).
Spares and R &M cost Activities carried out
Monthly Progress Report
No of reports submitted in time
MPR HOD (GT-T/C) Monthly
VSPL System
ACTIVITIES & PROCESS MAPPING MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : HR Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 47 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurables Source of information/ record
Reviewing authority & frequency
Training
Site In-charge (Trg)
GTI training calendar Dept. requirement on training Training needs – identification
Training imparting
No. of trainings
Training records
HOD (HR) Monthly
VSPL System
ACTIVITIES & PROCESS MAPPING MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : C & P Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 48 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurables Source of information/ record
Reviewing authority & frequency
Procurement of items and services
HOD (C&P)
GAIL C&P Manual Approved indent Approved suppliers list Suppliers from Website Materials stock status Purchase info. in SAP
Purchase order / Work Order
Purchase Lead time No. of indents pending for placement of orders beyond 90 days
SAP
Station In-charge Monthly
VSPL System
ACTIVITIES & PROCESS MAPPING MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : C & P Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 49 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurables Source of information/ record
Reviewing authority & frequency
Evaluation and selection of suppliers
Site In-charge (C&P)
Introduction letters from suppliers Performance of suppliers based on trial orders Recommendations from user dept. OEMs / Branded suppliers Past experience Supplier list of other GAIL units / Oil sectors
Approved suppliers
No. of new suppliers added
Purchase file HOD (C&P) Quarterly
Suppliers performance evaluation
Site In-charge (C&P)
Purchase Order / Work Orders Materials / Services supplied
Performance rating data
Performance rating
Internal MIS
HOD (C&P) Quarterly
VSPL System
ACTIVITIES & PROCESS MAPPING MANUAL
Control Stamp
Doc. No. : VSPL/APM
TITLE : C & P Effective Date: 01.12.2010
Issue No : 03
Revision : 00 Sheet : 50 of 50
Process/ Activity
Process/ Activity owner
Input Output Measurables Source of information/ record
Reviewing authority & frequency
Receipt of materials
Stores in-charge
Purchase Order Materials supplied Supplier’s documents
Goods Receipt Voucher Rejection reports
Lead time for making GR Pending OSRDs
SAP HOD (C&P) Monthly
Storage and issue of materials
Stores in-charge
GRV Material Transfer Note Preservation procedures SIV
Storage and Issue of materials
Inventory No. of stock verifications
SAP Verification reports
HOD (C&P) Monthly Station In-charge Annually
MIS
Site In-charge (C&P)
Data on operation activities MIS requirements
MIS reports No. of reports No. of reports submitted beyond __ of every month.
SAP
HOD (C&P) Monthly
Format No: APM/FRM-01
Rev No. : 01 GAIL (India) Limited
Vizag - Secunderabad LPG Pipeline System
PROCESS MEASURE AND OBJECTIVES STATUS
Dept.: Date: Sheet: ___ of ___
Sl. No.
Process Activity
Measurables Target Review Frequency
Status for the Month of________
Responsibility Remarks
Prepared By: Reviewed By: