G-FORCE MEETING

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G-FORCE MEETINGDivision of Family & Children Services

September 25, 2009

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AGENDA

• COMPASS Applications

• Food Stamp Accuracy Information

• Child Welfare Trends: SFY2004 – SFY2009

• Permanency Composite 2: Timeliness of Adoptions

COMPASS Applications by Month (Statewide)

14,866

12,914

11,216

9,253

10,128

9,504

5,6154,581

1,897

463

0

2,000

4,000

6,000

8,000

10,000

12,000

14,000

16,000

Nov-08 Dec-08 Jan-09 Feb-09 Mar-09 Apr-09 May-09 Jun-09 Jul-09 Aug-09

Applications 463 1,897 4,581 5,615 9,504 10,128 9,253 11,216 12,914 14,866

Nov-08 Dec-08 Jan-09 Feb-09 Mar-09 Apr-09 May-09 Jun-09 Jul-09 Aug-09

For September 1-21, a Total of 9,405 COMPASS Applications Have Been Received

Total COMPASS Applications by Region(November 2008 to August 2008)

12,392

7,2877,562

9,587

13,602

4,142

2,3542,325

843

1,699

2,8532,166

3,5092,656

3,0242,5782,402

0

2,000

4,000

6,000

8,000

10,000

12,000

14,000

16,000

Applications 2,402 2,578 3,024 2,656 3,509 2,166 2,853 1,699 843 2,325 2,354 4,142 13,602 9,587 7,562 7,287 12,392

Region 1

Region 2

Region 3

Region 4

Region 5

Region 6

Region 7

Region 8

Region 9

Region 10

Region 11

Region 12

Region 13

Region 14

Region 15

Region 16

Region 17

COMPASS Applications by Region(July 2009)

2,016

1,2061,132

1,587

1,966

718

390385

133

283

478366

596465447

386360

0

500

1,000

1,500

2,000

2,500

Applications 360 386 447 465 596 366 478 283 133 385 390 718 1,966 1,587 1,132 1,206 2,016

Region 1

Region 2

Region 3

Region 4

Region 5

Region 6

Region 7

Region 8

Region 9

Region 10

Region 11

Region 12

Region 13

Region 14

Region 15

Region 16

Region 17

State Total for July 2009—12,914

COMPASS Applications by Region(August 2009)

2,380

1,4121,330

1,848

2,274

844

412425

164

312

485448

608499

575

432418

0

500

1,000

1,500

2,000

2,500

Applications 418 432 575 499 608 448 485 312 164 425 412 844 2,274 1,848 1,330 1,412 2,380

Region 1

Region 2

Region 3

Region 4

Region 5

Region 6

Region 7

Region 8

Region 9

Region 10

Region 11

Region 12

Region 13

Region 14

Region 15

Region 16

Region 17

State Total for August 2009—14,866

COMPASS Applications by Region(July and August 2009)

0

500

1000

1500

2000

2500

July 360 386 447 465 596 366 478 283 133 385 390 718 1,966 1,587 1,132 1,206 2,016

August 418 432 575 499 608 448 485 312 164 425 412 844 2,274 1,848 1,330 1,412 2,380

Region 1

Region 2

Region 3

Region 4

Region 5

Region 6

Region 7

Region 8

Region 9

Region 10

Region 11

Region 12

Region 13

Region 14

Region 15

Region 16

Region 17

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FOOD STAMP ACCURACY

#1: Delaware (.66%)

#2: Florida (.77%)

#3: South Dakota (1.16%)

#4: Wisconsin (1.40%)

#5: Nebraska (1.46%)

#6: Georgia (1.47%)

#7: Ohio (1.88%)

Note: Denial error rate is 4.00% for April 2009, down from 4.27% in March 2009.

Our goal is to be in the top 7 in the positive error category

and in the top 4 in the negative (denials) category!

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FOOD STAMP ACCURACY RATETREND FROM OCTOBER 2008 – APRIL 2009

QUALITY CONTROL ERROR RATES

FFY 2009 October 2008 – April 2009

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Quality Control Positive Error RatesOctober 2008 - April 2009

Regions 1, 7, 8, 11, 12, 15 and Call Center - No errors

1.47%

0.39%

6.03%

1.10%

0.26%0.58%

1.40%

4.39%

1.14%

1.87%

6.68%

1.06%

0.00%

1.00%

2.00%

3.00%

4.00%

5.00%

6.00%

7.00%

8.00%

State R2 R3 R4 R5 R6 R9 R10 R13 R14 R16 R17

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Top Ten Error Reasons By Dollar Value

• Wages and Salaries - 4 cases-client - $599• Household Composition - 3 cases -2 agency -1 client-

$442• Other earned Income - 1 case-client - $322• RSDI Benefits-3 cases - 2 agency-1 client- $257 • Unemployment Compensation -1 case-client - $176• Dependent Care Deduction - 1 case-agency - $146• Medical Deductions - 1 case-agency - $122• Shelter Deductions - 2 cases - 1 agency-1 client - $121• Student Status - 1 case-agency - $93• SSI Benefits - 3 cases - 2 agency-1 client - $86

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Top 10 Error Categories Dollar Amount of Errors

Wages and Salaries $ 599

Household Composition $ 442

Other Earned Income $ 322

RSDI Benefits $ 257

Unemployment Compensation

$ 176

Dependent Care Deduction $ 146

Medical Deductions $ 122

Shelter Deductions $ 121

Student Status $ 93

SSI Benefits $ 86

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Quality Control Negative Error RatesOctober 2008 - April 2009

Regions 4, 5, 8, 9, 12, 16 and Call Center- no invalids

4.00%4.76%

7.14%

9.09%

6.25%

10.00%

5.26% 5.26%

6.25%6.67%

3.57% 3.70%

0.00%

2.00%

4.00%

6.00%

8.00%

10.00%

12.00%

State R1 R2 R3 R6 R7 R10 R11 R13 R14 R15 R17

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Top 5 QC Invalid Error Elements- All Agency

• Verification-5 cases

• Application-5 cases

• Combined Net Income-2 cases

• Wages and Salaries-1 case

• Citizenship-1 case

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PERFORMANCE TRENDS SFY2004 –

SFY2009

•Timely Investigations

•Rate of Substantiation

•Safety Resources

•Recurrence of Maltreatment

•Foster Care Re-entry

Data Source: IDS & SHINES

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TIMELINESS OF COMPLETING INVESTIGATIONSSFY2004 - SFY2009

Ninety-six percent of investigations were completed within established timeframe in SFY2009; a 20% increase from SFY2004.

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FAMILY SUPPORT CASES THAT BECAME CPS INVESTIGATIONS

SFY2004 – SFY2009

Note: 3.7% of the 40,865 families who received family support services in SFY 2009 were re-referred to DFCS for a CPS investigation. As the number of families receiving family support services increase, the number referred back to CPS are decreasing.

National Standard = 5.40% or below

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PERCENT OF FAMILY SUPPORT CASES THAT BECAME SUBSTANTIATED CPS INVESTIGATION

SFY2004 – SFY2009

Note: The percent of family support cases that became substantiated CPS investigations continued to decline in SFY 2009.

National Standard = 5.40% or below

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COMPARISON OF UNSUBSTANTIATED & SUBSTANTIATED INVESTIGATIONS

SFY2004 – SFY2009

Unsubstantiated investigations

decreased from 62% to 45% while substantiated investigations

increased from 38% to 55%.

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NUMBER OF CHILDREN IN SAFETY RESOURCES & AVERAGE NUMBER OF MONTHS IN SAFETY RESOURCES

SFY2006 – SFY2009

Both the number of children in safety resources and the number of months they remain in safety resources decreased from SFY 2008 to SFY 2009.

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NUMBER OF CHILDREN IN DFCS LEGAL CUSTODY & FOSTER CARE RE-ENTRY RATES

SFY2004 – SFY2009

As the number of children in foster care decreases, the percentage of children re-entering foster care has significantly decreased also. The foster care re-entry rate decreased by almost 50% from SFY 2007 to SFY 2009.

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FOSTER CARE ENTRIES & EXITSSFY2004 – SFY2009

More children continue to exit foster care than enter foster care; the ratio between the top continues to widen.

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25While investigation trend has changed during past year, number of cases in Family Preservation has maintained a fairly steady decline since October 2008.

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Timeliness Elements

Child-related factors• Entry into care• Permanency Hearings• Initiation of TPR

Proceedings• Legally Free

AFCARS reporting periods

Permanency clock is ticking!

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ADOPTION & SAFE FAMILIES ACT (ASFA) OF 1997

National legislation which has been embedded in Georgia state statutes.

Two Overarching Goals:

• Change the experience of children who are entering the child welfare system.

• Move children to permanency.

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ASFA PHILSOPHIES

• The safety of children is the paramount concern that must guide all child welfare services.

• Foster care is a temporary setting and not a place for children to grow up.

• Permanency planning efforts should begin as soon as a child enters the child welfare system.

• The child welfare system must focus on results and accountability.

• Innovative approaches are needed to achieve the goals of safety, permanency and well-being.

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Introduced Shorter Time Limits For Making Decisions About Permanent Placements

• Permanency hearings to be held no later than 12 months after entering foster care.

• States must initiate termination of parental rights proceedings after the child has been in foster care 15 of the previous 22 months, except if not in the best interest of the child, or if the child is in the care of a relative.

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EVALUATING PERMANENCY

PermanencyIndicators

Reunification(Composite 1)

National Standard:122.6

Adoption(Composite 2)


Long Term Care

(Composite 3)National Standard:

121.7

Placement Stability(Composite 4)


FOCUS ON PERMANENCY

COMPOSITE 2: TIMELINESS OF

ADOPTION

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Georgia

Georgia ranked 21 out of 47 states on this composite.

GEORGIA’S PERFORMANCE ON PERMANENCY COMPOSITE 2: TIMELINESS OF ADOPTION

National Standard 106.4

Negotiated Improvement

Goal 106.0779

FFY 2007B/2008A 105.2

FFY 2008AB 103.2

FFY 2008B/2009A 99.3

CU

RR

EN

T P

ER

FO

RM

AN

CE

State #1

State #47

#21

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Composites

Components

Measures

IndicatorsPerformance indicators are

made up of composites,

components & measures.

A Composite reflects components

and measures.

Components are the general factors

that contribute to the composite score.

Measures provide the actual data for

the analysis.

INDICATORS, COMPOSITES, COMPONENTS & MEASURES

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Composite 2: Timeliness of

Adoptions has 3

Components.

Permanency

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Timeliness of Adoptions

(Composite 2)

Timeliness of adoptions of

children exiting foster care.

(Component A)

Progress toward Adoption of

children who have been in care for

17 Months or longer.

(Component B)

Timeliness of adoptionsof children who are

legally free foradoption.

(Component C)

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Timeliness of AdoptionFor Children Exiting

Foster Care(Component A)

Measure 1: Of children exiting toadoption, what percent exited in less

than 24 months of their current Removal date?

Measure 2: Of children exiting toAdoption, what was the median

Number of months in foster care?

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MEASURE 1: PERCENT OF CHILDREN EXITING TO ADOPTION IN LESS THAN 24 MONTHS BY REGION

75th Percentile: 36.3%

State=26.9%

26.9% of children in Georgia who left care for adoption were in care for less than 24 months. In order to meet the federal 75th percentile, we must increase this to 36.3%.

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MEASURE 2: MEDIAN NUMBER OF MONTHS IN CARE FOR CHILDREN WHO EXITED TO ADOPTION BY REGION

75th Percentile: 27.3 or less

State=33.2

Children in Georgia who left foster care for adoption were in care for a median of 33.2 months. In order to meet the 75th percentile, we must reduce the median length of stay to 27.3 months or less.

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PROGRESS TOWARD ADOPTION FOR CHILDREN

WHO HAVE BEEN IN CARE FOR 17 MONTHS OR LONGER.

(Component B)

Measure 1: Of children in care for 17 Months or longer at the start of theReporting year, what percent exitedTo adoption by the end of the year?

Measure 2: Of the children in care for 17 Months or longer and not legally free for

Adoption at the start of the reportingyear, what percent became legally free

Within 6 months of the start of the year?

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MEASURE 1: PERCENT OF CHILDREN EXITING TO ADOPTION WHO WERE IN CARE FOR 17 MONTHS OR MORE BY REGION

State=26%75th Percentile: 22.7%

26% of children in Georgia who had been in care for 17 months or more, left foster care for adoption by the end of the year; exceeding the established 75 th percentile of 22.7%.

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MEASURE 2: PERCENT OF CHILDREN WHO WERE IN CARE FOR 17 MONTHS OR MORE WHO BECAME LEGALLY FREE WITHIN 6

MONTHS OF THE START OF THE YEAR BY REGION

7.8% of children in Georgia who had been in care for 17 months or more, became legally free for adoption at the beginning of the year; in order to reach 75 th percentile, we must increase this to at least 10.9%..

State=7.8%


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Timeliness of adoption for children who are legally free for adoption.

(Component C)

Measure: Of children who were legally free for adoption in the previous year, What percent were adopted in less than 12 months of becoming legally free?

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PERCENT OF CHILDREN WHO WERE ADOPTED LESS THAN 12 MONTHS AFTER BECOMING LEGALLY FREE BY REGION

51% of children in Georgia were adopted less than 12 months after becoming legally free for adoption, just below the 75th percentile of 53.7%


State=51%

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AVERAGE NUMBER OF MONTHS FROM DATE OF LAST TPR TO FINALIZED ADOPTION

In SFY 2008, only Regions 1, 5, 9, 14 and 16 finalized adoptions in less than 12 months on average after child became legally free for adoption.

Statewide, 2008 = 13.7; 2009 = 13.5 months.

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Next G-Force Meeting October 22, 2009

Documents

G-FORCE MEETING