FY22 Superintendent’s Budget · 2021. 1. 19. · FY22 Superintendent’s Budget: Proposal to the Richmond City School Board 20 Proposal for the $9 Million in Recurring Funds from

Richmond Public Schools | 301 North 9th Street | Richmond, VA | www.rvaschools.net

FY22 Superintendent’s Budget Proposal to the Richmond City School Board

Presented by: Jason Kamras, Superintendent

Venue: Richmond City School Board Meeting

Date: January 19, 2021

FY22 Superintendent’s Budget: Proposal to the Richmond City School Board

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Table of Contents

Richmond Public Schools | January 19, 2021

• Section 1 – RPS Budget Primer

• Section 2 – Review of FY21 (Current Year) Investments

• Section 3 – Proposed FY22 (Next Year) Operating Budget (Inclusive of Federal Stimulus)

• Section 4 – Proposed FY22 (Next Year) Capital Improvement Plan (CIP) Budget


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Section 1

RPS Budget Primer



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RPS Budget Process


JanuarySuperintendent proposes budget to School Board.

January-FebruarySchool Board considers budget

proposal, holds budget hearings, and makes

adjustments.

FebruarySchool Board APPROVES its budget and sends to Mayor.

February-MarchMayor incorporates RPS budget into his budget proposal to City

Council.

March-AprilCity Council considers Mayor’s budget proposal, holds budget

hearings, and makes adjustments.

MayCity Council adopts budget.

May-JuneIf City’s adopted budget has

more/less RPS funding than was anticipated when School Board

approved its budget in February, Superintendent

proposes changes for Board consideration. If there is no

change in funding, budget goes to Board for final adoption.

JuneSchool Board ADOPTS its final

budget.


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Fiscal Year

• The RPS fiscal year runs from July 1 through June 30. Thus, the current fiscal year (referred to as FY21), runs from July 1, 2020 through June 30, 2021.

• The budget proposal in this document is for next fiscal year – FY22 – which will run from July 1, 2021 through June 30, 2022.


Fiscal Year 2021-22 (FY22)

July 1, 2021 – June 30, 2022


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Operating Budget v. Capital Improvement Plan (CIP) Budget

• RPS has two budgets: an Operating Budget and a Capital Improvement Plan (CIP) Budget. The Operating Budget covers all the day-to-day costs of running the school division: teacher salaries, curricular materials, transportation, and so on. In the current fiscal year (FY21), the RPS Operating Budget is approximately $415 million.

• The CIP Budget covers major facility expenses: everything from new HVAC systems to new roofs. Smaller maintenance expenses (e.g., replacing light bulbs) are not covered by the CIP budget; they are covered by the Operating Budget. In the current fiscal year (FY21), the RPS CIP budget is approximately $4 million.


OperatingBudget

Capital Improvement Plan (CIP)Budget


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Operating Budget: General Fund v. Special Revenue Fund

• The Operating Budget has a General Fund portion and a Special Revenue Fund portion. In the current fiscal year (FY21), RPS has about $331 million budgeted in the General Fund and about $84 million budgeted in the Special Revenue Fund.

• The General Fund (roughly 80% of the Operating Budget) covers most of the division’s day-to-day operations. It is resourced almost exclusively by revenues from the Commonwealth of Virginia and the City of Richmond. The budget proposal in this presentation focuses on the General Fund. The Special Revenue Fund includes programs like Head Start and Title I that are resourced by the federal government. We typically discuss this portion of the budget when we approve our major federal grants later in the year. (It is important to note that the programs resourced by the Special Revenue Fund are largely formula-driven, meaning they are far less discretionary than the General Fund.)


OperatingBudget

80% General Fund (~$331M in FY21)($ comes almost entirely from the Commonwealth of Virginia and City of Richmond for day-to-day operations)

20% Special Revenue Fund (~$84M in FY21)($ comes almost entirely from the Federal Government for programs like Title I, Head Start, etc.)


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Recurring Funding v. One-Time Funding

• Nearly all the revenue in the Operating Budget is recurring funding, meaning RPS receives those dollars every year.

• From time to time, RPS receives an injection of one-time funding – dollars that are not replenished year after year. The recent federal stimulus ($54.6 million for RPS) is an example of one-time funding.


One-Time Funding

Recurring Funding

NYT, December 20, 2020

RTD, March 6, 2020


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Section 2

Review of FY21 Investments



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FY21 Highlights – Dreams4RPS Priority 1

To support Priority 1: Rigorous and Exciting Teaching and Learning, RPS:

• Launched two new Science, Technology, Engineering, and Mathematics (STEM) Academies at Martin Luther King., Jr. Middle School and Thomas H. Henderson Middle School.

• Launched two new, more rigorous K-8 curricula: Eureka Virginia for mathematics and EL Education for English.

• Added 10 new ESL teachers, bringing our three-year increase to more than 30 ESL teachers.

• Launched the Newcomer Academy for recent immigrant students and the Con Ganas program to re-engage English Learners.

• Hired more reading specialists, special education teachers,and Advanced Placement teachers.



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To support Priority 2: Skilled and Supported Staff, RPS:

• Provided a 2% raise for teachers and all other staff, bringing our three-year increase to 7%. (Of note, no other school division in Central Virginia gave an increase last year.)

• Absorbed rising healthcare costs so employees experienced no increase in premiums.

• “Decompressed” salary schedules for assistant principals, instructional assistants, and custodians to reverse a decade of post-recession pay stagnation and provide an automatic 1.17% “step” increase each year in addition to any raises. (Teacher, principal, and nurse salaries were decompressed in FY20 and FY19.)



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To support Priority 3: Safe and Loving School Cultures, RPS:

• Hired 9 new social workers and 5 new nurses.

• Launched a K-8 social-emotional curriculum called Second Step.

• Launched virtual Community Circles in every classroom across the division.



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To support Priority 4: Deep Partnership with Families and Community, RPS:

• Launched the Community Hub program with 23 family liaisons based out of four hub locations around the city.

• Launched the RPS en Español Facebook page, the RPS en Vivo weekly livestream, and a weekly segment on Radio Poder with Oscar Contreras to enhance communication to Spanish-speaking families.



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To support Priority 5: Modern Systems and Infrastructure, RPS:

• Procured a new “data dashboard” system to track our progress, which will be fully operational later this spring (see screenshot below with sample data).

• Began the procurement of a new budget and HR system to replace our current one, which dates to the 1980s.



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FY21 Highlights – COVID-19 Response

In response to COVID-19, RPS reprioritized some of its FY21 budget and strategically utilized the CARES Act stimulus. Specifically, RPS:

• Provided breakfast and lunch, Monday through Friday, every week since our closure on March 13, 2020 (including summer), totaling more than 2 million meals.

• Purchased and distributed 22,000 Chromebooks and 6,000 Wi-Fi hotspots to launch a 100% virtual school year.

• Funded a variety of health and safety measures, including new nursing positions, automatic temperature scanners, personal protective equipment (PPE), and deep cleaning services.



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FY21 Capital Improvement Plan Highlights


In FY21, RPS and the City of Richmond completed the construction of three new schools: Henry L. Marsh, III Elementary School, Cardinal Elementary School, and River City Middle School. (Of note, our new construction account still has sufficient funds to hire an architectural firm for the design of a new George Wythe High School). Inaddition, RPS completed a number of other facility projects in FY21, including roof and window replacements, HVAC upgrades, and security enhancements.


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Section 3

Proposed FY22 Operating Budget



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FY22 Revenue Forecast

• As a reminder, the revenue for the General Fund portion of our Operating Budget comes almost entirely from the state and city. As we look to FY22, we anticipate about $4 million in additional state revenue and about $5 million in additional city revenue. Though these numbers may shift slightly over the coming weeks, the Administration is using them as the basis for this proposal.

• RPS also just received news that the division will be receiving about $55 million from the latest round of one-time COVID-19 federal stimulus funds. These funds should be available over the next couple of months and can be spent until September 30, 2023. The Administration proposes using these resources as follows:

• $16 million in FY21 (the current fiscal year) to address critical air quality and other COVID-related expenses.• $25 million in FY22 to provide academic and social-emotional supports next school year (2021-22).• $14 million in FY23 to maintain the most critical academic and social-emotional supports for the following

school year (2022-23).



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FY22 Revenue Forecast (Continued)

• Thus, the Administration’s FY22 budget assumes $9 million in additional recurring funding ($4 million from the state and $5 million from the city) and $25 million in one-time funding from the federal stimulus – for a total of $34 million.


$34 Million Total for FY22

$4 Million from the

State

$5 Million from the

City

$25 Million from Federal

Stimulus$16 Million from Federal

Stimulus NOW (FY21)

$14 Million from Federal Stimulus for the 2022-23 School Year

(FY23)


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Proposal for the $9 Million in Recurring Funds from the State and City

Below is the Administration’s proposal for how to use the roughly $9 million in recurring funding that RPS is anticipated to receive in FY22:

• $5.6 million for a 2% raise for ALL RPS employees. Note that the Governor’s budget calls for a 2% bonus, but the Administration is proposing a permanent 2% raise.

• $2.5 million for the annual 1.17% step increase for all decompressed salary schedules (teachers, principals, assistant principals, nurses, instructional assistants, and custodians).

• $1 million to cover an anticipated rise in healthcare costs so that RPS employees do not see any increase in their insurance payments.

• $700K in annual transfers for items such as the tuition RPS pays to regional schools and the funding we are required to allocate for certain state programs.



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Proposal for the $54.6 Million Federal Stimulus: Highlights

Below is the Administration’s proposal for how to use the roughly $54.6 million in federal stimulus funds:

In FY21 (the current fiscal year): $16,395,000• $8.9 million for facility enhancements• $2.5 million for facilitated learning centers • $2.2 million for instructional technology

In FY22 (the 2021-22 academic year): $24,567,500• $8 million for an extended-year calendar (40 additional days of instruction for highest-need students)• $3 million for an expansion of SEL partnerships with local mental health and wraparound support organizations• $2 million for teacher laptop refresh• $1.5 million for additional nurses, counselors, and psychologists• $1.5 million for internet infrastructure enhancements• $1.2 million for ESL supports• $1 million for exceptional education supports• $1 million for reading supports• $800K for Summer 2021 supports

In FY23 (the 2022-23 academic year): $13,681,500• Partial funding of FY22 investments to maintain critical programming while beginning to phase out federal dollars.



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Federal Stimulus Details – Facilities Investments


COVID-19 Response: Facilities Investments FY21

Expenditures FY22

Expenditures FY22 FTEs

FY23 Expenditures

HVAC: Installation of Air Filtration Systems 6,000,000$

HVAC: Other Upgrades 2,500,000$

HVAC: Maintenance 400,000$

HVAC: 1 New Technician (Central) 55,000$ 1 55,000$

Hygiene: Touchless Soap and Paper Towel Dispensers 300,000$

Hygeine: Additional PPE, Soap, and Hand Sanitizer 500,000$

Maintenance: Additional Custodial Supplies and Equipment 120,000$ 60,000$

Maintenance: 10 New Custodians (School) 500,000$ 10 250,000$

Total for Facilities Investments 9,820,000$ 555,000$ 11 365,000$


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Federal Stimulus Details – Instructional Investments


COVID-19 Response: Instructional Investments FY21

Expenditures FY22


FY23 Expenditures

Extended Year Calendar 8,000,000$ 6,000,000$

Summer 2021 Support for PK/K/ESL/Exceptional Education 800,000$

Reading: 10 New Reading Specialists (School) 900,000$ 10 450,000$

Reading: 1 New Specialist of Secondary Reading (Central) 96,000$ 1 96,000$

Reading: Additional ELA/Reading Materials to Support Instruction 750,000$

Reading: Class Sets of Novels for HS ELA Curriculum 250,000$

Reading: Library Books to Replace Those Distributed in Spring 300,000$

Math: Secondary Math Interventionist (Central) 96,000$ 1 96,000$

Science: HS Science Curriculum Per New State Standards 500,000$ 100,000$

ESL: 8 New ESL Teachers (School) 652,000$ 8 326,000$

ESL: 2 New ESL Specialists (Central) 192,000$ 2 96,000$

ESL: 3 New Teachers for Newcomer Academy (School) 244,500$ 3 163,000$

ESL: Expand Con Ganas (Dropout Recovery Program for EL Students) 75,000$

ESL: Additional Interpretation Services 60,000$ 30,000$


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Federal Stimulus Details – Instructional Investments (Continued)


COVID-19 Response: Instructional Investments FY21

Expenditures FY22


FY23 Expenditures

Exceptional Education: 5 New ICCs (School) 407,500$ 5 163,000$

Exceptional Education: 2 New Educational Diagnosticians (School) 163,000$ 2 81,500$

Exceptional Education: Additional Supports in Response to COVID-19 400,000$ 200,000$

Redesign of Alternative Education Programs (School) 500,000$ 5 175,000$

Preschool: Curriculum Supports 75,000$

Preschool: Bilingual Marketing to Increase Preschool Enrollment 25,000$

Other: 7 New MS Teachers to Ensure Equity of Offerings (School) 570,500$ 7 163,000$

Other: Edgenuity, SAT/PSAT & Other Instructional Assessments 425,000$ 175,000$

Other: Instructional Supply Cards for Instructional Assistants 60,000$

Other: Costs Related to Required In-Person SOL Testing 500,000$ -$

Total for Instructional Investments 1,800,000$ 14,241,500$ 44 8,314,500$


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Federal Stimulus Details – Social-Emotional Investments


COVID-19 Response: Social-Emotional Investments FY21

Expenditures FY22


FY23 Expenditures

Childcare: Facilitated Learning Centers 2,500,000$

SEL: Social-Emotional/Wraparound Support Partners 3,000,000$ 2,000,000$

SEL: 4 Additional Counselors (School) 326,000$ 4 163,000$

SEL: 3 New Student Support Specialists (School) 288,000$ 3 192,000$

SEL: 2 New Psychologist Positions (School) 192,000$ 2 96,000$

Nursing: 3 New Nurses + Maintenance of 6 from CARES (School) 725,000$ 9 326,000$

Nursing: Additional Contracted Services for Students with IEPs 215,000$ 100,000$

Nursing: Substitute Contract 50,000$

Attendance: Student Incentives 25,000$

Attendance: Family Liaison Technology and Printing 25,000$

Attendance: Teacher Stipends for Home Visits 150,000$ 75,000$

Total for Social-Emotional Investments 2,525,000$ 4,971,000$ 18 2,952,000$


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Federal Stimulus Details – Technology Investments


COVID-19 Response: Technology Investments FY21

Expenditures FY22


FY23 Expenditures

Hardware: Laptop Refresh for Teachers and Other Staff 1,000,000$ 2,000,000$

Hardware: Student Chromebooks 1,200,000$ 1,500,000$

Hardware: School Internet Infrastructure Enhancements 1,500,000$

Hardware: Welcome Center Technology 50,000$

Service Fees: Cybersecurity and Internet Safety 700,000$ 350,000$

Service Fees: Chromebook Configuration Support 200,000$ 100,000$

Service Fees: Cell Phone and Hot Spot Maintenance 400,000$ 100,000$

Total for Technology Investments 2,250,000$ 4,800,000$ 2,050,000$


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Additional Information About the Extended-Year Proposal


Below is a high-level overview of how our extended-year would work:

• We would open school in-person for all students in mid-August, and perhaps even earlier for preschool andkindergarten students.

• Four times during the year, we would hold a two-week intersession, during which approximately 5,000 high-need students would receive intensive intervention and enrichment (October, January, March, and July), thereby adding 40 instructional days to their academic year.

• Teachers would have the option to work during the intersessions (for additional compensation), but would not be required to do so.

• All federal, state, and local holidays would continue to be observed, as would winter and spring break.

• The entire month of July would be off (except for students participating in the summer intersession).

Based on our initial modeling, we anticipate each intersession costing approximately $2 million. The Administration will bring a detailed analysis to the Board shortly.


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Section 4

Proposed FY22 CIP Budget



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FY22 CIP Proposed Expenditures


Type Location Description FY22 Budget

Athletics Armstrong HS Locker room remodel, stadium sound system, resurface track 250,000$

Athletics Lucille M. Brown MS Replace outdoor bleachers 8,500$

Athletics John Marshall HS Replace football scoreboard and indoor bleachers 200,000$

Athletics John Marshall HS Replace stadium lights 750,000$

Athletics Thomas C. Boushall MS Resurface tennis courts 350,000$

Athletics Thomas H. Henderson MS Resurface tennis courts and basketball court 425,000$

Athletics Thomas Jefferson HS Upgrade track, athletic grounds fencing, and press box 230,000$

Athletics Various Schools Replace basketball rims and backboards 22,000$

Electrical Chimborazo ES Upgrade classroom and hallway lighting 130,000$

Electrical George W. Carver ES Upgrade classroom lighting, switches, and panel boxes 166,000$

Electrical J.H. Blackwell ES Replace 50KVA generator 60,000$

Electrical Linwood Holton ES Replace 50KVA generator 60,000$

Electrical Miles J. Jones ES Replace 50KVA generator 60,000$

Electrical Thomas H. Henderson MS Replace 55KVA generator 60,000$


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FY22 CIP Proposed Expenditures (Continued)


Type Location Description FY22 Budget

Roof Chimborazo ES Replace roof on gym and upstairs hallways 250,000$

Roof George W. Carver ES Replace roof on addition section of building 215,000$

Roof Maymont PS Complete roof replacement 550,000$

Roof Summer Hill PS Replace roof on west section 320,000$

Roof Swansboro ES Replace roof 300,000$

Roof Various Schools Extend warranties 130,000$

Safety Lucille M. Brown MS Replace fire alarm system, panel, and all devices 120,000$

Safety Richmond Community HS Replace fire alarm panel and all devices 120,000$

Structural J.L. Francis ES Replace carpet 200,000$

Structural Overby-Sheppard ES Replace playground 300,000$

Structural Thomas H. Henderson MS Replace carpet 500,000$

Structural Various Schools Replace window blinds 100,000$

Structural Various Schools Address ADA needs 250,000$

Total 6,126,500$

Documents

FY22 Superintendent’s Budget · 2021. 1. 19. · FY22 Superintendent’s Budget: Proposal to the Richmond City School Board 20 Proposal for the $9 Million in Recurring Funds from