FY21 Budget Report

Instructions

• This report document shall be no longer than 5 pages, not including this page, the required budget charts, nor CatPlan budget reports.

• This report shall include information from state funds (149) and local general funds (148 grouping).

• All reports should include a CatPlan trend report (800-B1-21), the forecasted budget for

FY21 (100-B1-21), and the three budget charts listed at the bottom of this form which will be made available to you by Donovan Conley (you will be notified when these become available).

• Completed Division Budget Summit PowerPoints, Unit Budget Reports and Unit Allocation

Increase Requests (with signed coversheet) are due to the Provost Office by 5pm, March 1, 2021. (Now extended to March 15th) Send to Linda.Huber@cwu.edu.

FY21 Budget Report Unit: Extended and Global Education Budget Owner: Ediz Kaykayoglu E-mail Address: ediz.kaykayoglu@cwu.edu

1. What is the mission of your unit? How does your unit contribute to the recruitment and retention of students?

The mission of Extended and Global Education (EGE) is to broadly expand access to educational opportunities for domestic and international students at our centers, Ellensburg campus, online and global settings while preparing students to live in a globally-networked society and instilling in them a passion for life-long learning. Through multiple modalities, campus locations, emerging technologies, and innovative programs and pedagogies, Extended and Global Education’s vision is to provide numerous entry points for a diversity of learners to access education at all stages of their life and career. The Extended and Global Education supports recruitment and retention efforts in multiple capacities:

• Provide a distinctive CWU educational experience and support student success for diverse student populations in all locations and through multiple modalities of instruction.

• Develop our University Center campuses to address local educational and workforce needs, create entrepreneurial Opportunity Centers, and connect Center students to the Ellensburg campus community.

• Work closely with Enrollment Management and College colleagues to increase online and center program offerings and work with our CTC partners to enhance the pipeline of students from our partners.

• Sustain the financial resources of the institution through enrollment growth and revenue-generating online and hybrid degree programs.

• EGE continues to recruit international students from all around the world. Our team focus on both Seattle area and international markets to increase our enrollment in Ellensburg and at our centers.

2. Please provide position variance information for your unit/division associated with

your budgeted FTE.

• Work with your budget manager for assistance in obtaining headcount and FTE data. Using your 100-B1 monthly detail report from CATPlan, please list the Full

Year Budget Variance column information by position type (located on the far, right side of the form). This will identify current changes to the original budget including estimated vacancies, investments, etc. Details can be provided in the comments section to provide further clarification regarding the changes to the original budget.

3. Identify two strategies that will assist your unit in becoming more cost efficient

and effective in FY22.

• Monitoring and assessing expenses and making decisions to establish more efficient financial approaches

• EGE will continue to leverage technology to increase communication and strengthen the recruitment and retention efforts.

4. Provide a list of any contractual or legal obligations that your budget is committed

to paying. Please include department, amount, brief description and end date (if any).

Unit/Department reporting Instructional Exempt Classified Temp/Other

FY20 Headcount and FTE: H: 26 10 and 6.76

23/22.39 12 and 11.15

25/23.75 7 and 7

H: 8 0

FY21 Headcount and FTE: 18/7.59

27/26.29

32/30.44

1/.5

FY21 Full Year Budget Variance: All: $512,048 reduction from budget working

Comments:

EGE Dean, Multimodal, CE, High School Partnerships, University Centers, OISP Temporary furloughs, overall reduction in staffing including student employees.

5. Use this space to provide information regarding three metrics your unit uses for comparison against standards, peers or to measure performance over time.

• Annual enrollments and retention • Our office tracks overall usage, growth, and user satisfaction metrics

related to the use of instructional technologies quarterly. • Multimodal Learning offers two certificates: Master Online Teacher, and

Master Distance Education Teacher, to improve the quality and consistency of faculty instruction and adherence to best practices at a course-specific level. We consistently track, update, and maintain a list of faculty’s completions of the requirements towards certification as well as a list of all faculty that have been certified through our office.

• We compare our College in the High School program to others around the state.

• Relative to the other CHS programs around the state, we i. Are well aligned with the state and NACEP requirements ii. Offer the most extensive list of subjects available

iii. Enroll more students, in more geographical areas in the state, than

any other program iv. Have easy-to-find and thorough information on the website v. Have clear avenues of contact for interested people to reach out to

us vi. Enable our instructors with ample access to and opportunity for

professional development • Annually we must submit evidence to the State of Washington showing

that we are meeting or exceeding the National Alliance of Concurrent Enrolment Standards (NACEP). We have been approved to continue offering College in the High School each year.

• Continuing education tracks through engagements with programs, revenue generated, participant feedback and industry, business, and community standards.

• AUAP and International Student Enrollment

6. Complete the FY21 CWU Core Theme Budget Distribution spreadsheet and submit with this report. Briefly discuss how your unit uses funds to support one or more of CWU’s five core themes:

a. Teaching and Learning

• Extended Learning staff will identify and propose 1-2 academic program offerings per center/site by spring 2021 for future launch.

• MML supports the funding and administration of numerous university-wide learning systems and technologies for both faculty and student use including Canvas for course delivery, Panopto for lecture capture, Kaltura for media storage, Turnitin for plagiarism detection, and Top Hat for student response.

• The aforementioned Master Online Teacher and Master Distance Education Teacher certificates result in a $1,500 stipend payment to participating faculty upon completion of requirements and review of a developed course.

• We provide 12 liaisons (CWU faculty) work load units for the College in the High School program.

• High School Partnerships office salaries • Purchase of an online registration software • Sammamish costs • Revenue share to colleges • Dean’s Strategic Funds • Fund partial or full positions outside of our department (Information

Services, Registrar’s office, etc.f) • The primary interaction for continuing education is to provide and

support educational programing. This includes internal programs and

partnerships with college programs. The majority of funding is directed to these programs

• Through OISP, we teach English as a second language, provide a learning and cultural program for Asia University exchange students, we help administer exchange and short-term study abroad programs, and we help with administrative tasks and recruiting of foreign guest professors and instructors.

b. Inclusiveness and Diversity • Extended Learning staff will support institutional events and initiatives

related to diversity and inclusion and will engage in annual professional development.

• MML funds and administrates tools and plugins dedicated to accessibility in technology including BlackBoard Ally, a Canvas plugin that provides students alternative accessible means to work with course materials. Automated captioning in both Kaltura and Panopto also forward our efforts to reach student access parity through technology.

• Sammamish costs • Revenue share to colleges • Dean’s Strategic Funds • Fund partial or full positions outside of our department (Information

Services, Registrar’s office, etc.) • By providing alternative programs and modalities, continuing education

expands upon CWU’s inclusiveness and diversity themes reaching community demographics outside the traditional model.

• OISP directly facilitates bringing in students from all over the globe to CWU increasing the diversity of our campus as well as provides opportunities for domestic CWU students to study abroad to experience other cultures.

c. Scholarship and Creative Expression • Extended Learning staff will support opportunities for students, faculty

and staff to participate in research, scholarship and creative expression activities.

• The MEC purchases and maintains various emerging technology for student, staff, and faculty checkout and use including 3D printers, a laser cutter, VR and AR headsets to support creative expression and development.

• Sammamish costs • Revenue share to colleges • Dean’s Strategic Funds

• OISP provides basic academic counseling for international students as

well as provides some activities that allow international students to share their creativity with the rest of the campus community. OISP also has a study abroad scholarship for students.

d. Public Service and Community Engagement • Extended Learning staff will increase university center and online

presence through quarterly community engagement. • MML funds, or has committed to fund, the development of Open

Education Resources (OER) as well as various badging and credentialing services for student and faculty yes. These initiatives lower the cost of entry to university instruction and credit for community members and provide more direct academic programming and targeting responsive to the community or workplace’s needs.

• We provide 12 liaisons (CWU faculty) work load units for the College in the High School program.

• High School Partnerships office salaries • Purchase of an online registration software • Sammamish costs • Revenue share to colleges • Dean’s Strategic Funds • Fund partial or full positions outside of our department (Information

Services, Registrar’s office, etc.) • Continuing education engages with the community bot through short

term, alternative learning programs and through participation with community events and organizations.

• Through the AUAP program, AU students sometimes volunteer at local schools in their afterschool programs

e. Resource Development and Stewardship • Extended Learning will increase center, international and online

enrollments, diversity and retention by fall 2021. • Over the course of many years, MML has been funding, developing

and installing a series of Distance Education rooms and web conferencing equipment both at the Ellensburg location and across our university centers. We are on a 5 year replacement or update cycle for these rooms – free for the university’s students, staff, and faculty to access – and intend to continue supporting them for the foreseeable future.

• We provide 12 liaisons (CWU faculty) work load units for the College in the High School program.

• High School Partnerships office salaries • Purchase of an online registration software

• Sammamish costs • Revenue share to colleges • Dean’s Strategic Funds • Fund partial or full positions outside of our department (Information

Services, Registrar’s office) • Continuing education has directed funds to developing and expanding

our off campus facilities to accommodate additional community training opportunities.

• OISP does international recruiting to help increase the international student population at CWU. OISP is also continually working to establish partnerships with foreign university’s to increase the amount of student exchanges we can do as well as increase the amount of other short-term programs that we provide.

7. CWU’s regional accreditor, the Northwest Commission on Colleges and Universities, requires that institutions demonstrate their adaptability and sustainability in the face of financial and other challenges. To that end, how would your unit absorb a permanent 5% cut to your 149 funds?

• We would be more selective using our goods and services, including program expenses, travel, and marketing.

• We would be more selective in our international recruiting, including reducing frequency of visits to a particular area or avoid some potential emerging markets.

8. Optional: Is there anything in particular concerning recent trends that needs clarification?

• Continuing Education’s (CE) budget will see some negative impact as some of the programs are shifted from CE to colleges.

• COVID-10 Travel restrictions led to more international student enrollment decline all across the United States and especially in ESL programs, which impacts our office directly due to our self-support model for our UESL department and OISP in general.

9. Optional: If you are seeking additional budget allocation for FY22, please indicate the amount you are requesting here and submit a completed Allocation Increase Request Form and Cover Sheet with this report.

No

Please insert the following budget charts:

1. FY18-21 Expenses by Account 2. FY18-21 Expenses by Program 3. FY21 Budget to Projection by Department for Unit’s Division