FY2016 Mayor’s Recommended Budget

The Basics

◦ FY2016 Recommended Budget = $265 million

◦ Requires $1.4 million of Reserve Fund to Balance, Down from the $5 million of Reserve in Years Past

◦ FY2016 Projects Only 60.3 Days Reserve, or Approximately $143,000 Above Minimum

◦ Includes .5% COLA; .25% for Retirees - Total Employee Pay Adjustments in 5 years of 6.5%

◦ No Broad Department/Office Cuts – Targeted Reallocations for Efficiency

Reserve Requirement

GENERAL FUND RESERVE DAYS

FY11 Actual FY12 Actual FY13 Actual FY14 Actual FY15

Projection

FY16

Projection

Traditional

Funds

79.84 71.57 68.73 38.33 28.32 27.60

OLOST Funds 6.30 5.25 5.35 16.88 32.94 32.77

Total General

Fund Reserve

Days

86.14 76.82 74.08 55.21 61.26 60.37

Value of 1 Day $414,861 $428,774 $420,001 $408,126 $413,407 $415,672

Laying a Firm Foundation

① Challenges: Stagnant Revenues; Exemptions; Overruns

② Difficult Steps to Replenish Reserve:

◦ Pension Reform - $2.7 Million in Savings So Far

◦ Healthcare Reform- $4.5 Million Savings Per Year

◦ Worker’s Comp Reform - $200,000 Savings in FY2016

◦ Medical Center Contract - $300,000 FY2015 Savings

◦ Reduced Third-Party Subsidies – Over $876,215 Per Year

◦ Increased User Fees – Hundreds of Thousands of Dollars

◦ Recycling- $60,000 Per Month

◦ Avoided Broad Scale Lay-Offs/Furlough ($1.34 Million in Attrition)

◦ Millions in Deferred Maintenance and Capital Investment

Discretionary Payments

Discretionary Third-Party Appropriations

FY11 FY12 FY13 FY14 FY15 FY16

Health Department Services 813,475 813,475 813,475 650,780 502,012 502,012

DFACS 90,000 90,000 80,000 64,400 48,135 48,135

Keep Columbus Beautiful 80,784 72,706 72,706 64,628 49,854 -

New Horizons 234,823 234,823 234,823 187,858 144,932 144,932

Uptown Columbus 81,000 72,900 72,900 58,320 44,988 44,988

Literary Alliance 16,200 14,580 18,822 - - -

Naval Museum Subsidy 300,000 250,000 200,000 175,000 135,000 -

TOTAL 1,616,282 1,548,484 1,492,726 1,198,986 924,921 740,067

Funds/Authorities/Mandates

FUND/AUTHORITY/AGENCY PROPOSED FY2016 SUBSIDY

Civic Center Enterprise Fund $200,000

Golf Authority $300,000

Parking Management Enterprise Fund $135,273

Airport Authority $40,000

Health Dept. Rent $318,595

River Valley RDC $202,824

TOTAL $1,216,692

Proposed User Fee Increases

Recommended Fee Increases

Fee Current Proposed Increased by Total Increase

Impoundment Fee $50 $95 $45 $131,268.00

Board Fee $5/day $10/day $5/day $7,220.00

Hobby Kennel Permit $25/year $100/year $75/year $200.00

Guard Dog Permit $25 $50 $25 $150.00

Dangerous/Vicious Dog Permit $100/year $150/year $50/year $3,000.00

Cardboard Carriers Fee $5 $7 $2 $840.00

Trap Rental User Fee $0 $10/renter $10/renter $500.00

Owner Surrender Fee $0 $20/each $20/each $38,140.00

Owner Requested Euthanasia Fee $0 $10/each $10/each $1,340.00

Small Animal Disposal Fee $0 $10/each $10/each $4,440.00

Fence Check Fee $0 $25 $25 $500.00

Lot Clearing Administration Fee $0 $75 $75 $45,900.00

TOTAL $233,498.00

Progress In FY2015

◦ Avoided 100-120 Layoffs in FY2015.

◦ Recouped $5 million (12 days of Reserve Funds).

◦ Move of the Goal Post – Change in Application of

Accounting/Auditing Principle.

◦ Conclusion – We Made Progress. We Can Do This.

◦ Build on Prior Progress of FY2014 and FY2015.

◦ Continue Structural Reforms for Increased Financial Stability in FY2016: 1) Fund Proper Service Level; and 2) Eliminate Funding for Duplicative Services.

◦ Plan for Impending Financial Challenges in FY2017:

◦ Millions in Deferred Maintenance

◦ Millions in Capital Replacement

◦ $2 Million Minimum in Increased Pension Contribution Due to New Mortality Table

◦ Possible State Usurpation of Revenues

◦ Continued Stagnant Revenue

Continuing Plan To Replenish Reserve

Correct Level of Service

Monthly Fees For Twice Weekly Garbage Pick Up

No. of 32

Gallon

Containers

1 2 3 4 5 6 7

Columbus $15.00 No Charge No Charge No Charge No Charge No Charge No Charge

Gainesville $32.10 No Charge No Charge No Pick-up No Pick-up No Pick-up No Pick-up

Marietta $22.75 $27.75 $33.50 $38.50 $43.50 $48.50 $53.50

Moultrie $28.00 $39.40 $50.80 $62.20 $73.60 $85.00 No Pick-up

Capital Replacement

◦ Critical Needs Examples:

◦ $12.6 Million for 56 Garbage/Recycling Trucks

◦ $225,000 for 28 Lawnmowers

◦ Information Technology Needs/Requirements

◦ 4 Ambulances, 3 Fire Trucks, and 1 Quint

◦ Dozens of Pursuit Vehicles

◦ Not Sustainable - Lack of Funding Cannot Continue

◦ Exhibit C – Proposed Public Safety Capital Funding ($3.8 million); Budget Book – Proposed General Government Capital ($1 million)

Budget Requests

◦$25 Million In New Expenditures Requested by Departments and Elected Offices Over and Above FY2015 Budgets.

◦Only $5 Million in New Expenditures is Proposed to be Funded to All Departments/Offices. (See Budget Book).

Duplication of Law Enforcement Funding

◦ Council Referral and Citizen Requests.

◦ Three Agencies Exercising Law Enforcement Services: 1) Columbus Police Department; 2) Sheriff’s Office; and 3) Municipal Court Marshal’s Office.

◦ Reviewed:

◦ Service Line Resource Allocations;

◦ Accounting Records

◦ Comparative Cost Analyses;

◦ Information from Subject Matter Experts/Law Enforcement Providers;

◦ Materials from Council Meetings, Media, Public Filings, etc.

$357

$220

$304

$282

$224

$171

$252

$200

CCG (pop. 202,824) Henry Co. (pop.211,128)

Clarke Co. (pop.121,265)

Richmond Co. (pop.202,003)

Clayton Co. (pop.264,220)

Cobb Co. (pop.717,190)

Dekalb Co. (pop.713,340)

Gwinnett Co. (pop.859,304)

Sheriff/CPD Combined Per Capita

Sheriff/CPD Combined Per Capita

Columbus Police Department

◦ Chief Law Enforcement Agency;

◦ Maximum Law Enforcement Powers Allowed by Law;

◦ Only 911 Responders;

◦ Only 24 hours/7 Day-a-Week Law Enforcement Agency;

◦ 170,112 – 911 Calls in 2014;

◦ Filed 57,035 Reports;

◦ Assigned 10,716 Cases for Investigation;

◦ Made 10,467 Arrests;

◦ 488 Sworn Officers and 61 Non-Sworn Officers.

Proposed New CPD Positions

CPD BUREAU TITLE GRADE SALARY

Investigative Services Sergeant 18 $44,062

Investigative Services Corporal 16 $40,211

Investigative Services Corporal 16 $40,211

Investigative Services Corporal 16 $40,211

Investigative Services Corporal 16 $40,211

Investigative Services Corporal 16 $40,211

Investigative Services Corporal 16 $40,211

Administrative Services Non-Sworn 16 $37,091

Sub-Total (includes

OLOST supplement)

$322,419

Benefits Cost $136,294

TOTAL $458,713

CPD Pay Issues

◦ UGA Pay Plan – Funding, Compression

◦ 2008 OLOST – Competitive Pay, Supplement

◦ Compression, Retention, Morale

◦ Pilot Project

◦ Reform CPD Pay Structure, Largely with Existing Payroll Funds

◦ Signing Bonuses; Straight Time/Gap Time – FLSA

◦ Court Pay

◦ Mayor’s Commission on Officer Retention and Longevity

◦ Divergent Interests by Assignment, Rank and Seniority

◦ Consistent Bargaining Position – “Fix It All Now” = $15 Million

Starting CPD Pay

CCG Atlanta Montgomery Athens Savannah Phenix City Augusta Bibb County Mobile

Starting Salary $36,556.54 $39,237.00 $36,534.00 $33,913.00 $34,115.00 $32,227.00 $30,991.00 $30,264.00 $29,361.00

Sign on Bonus $2,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Emp Only Premium $1,092.00 $1,922.00 $0.00 $1,895.25 $611.78 $0.00 $1,175.04 $1,152.06 $648.00

Emp Defined Benefit Contribution $2,924.52 $0.00 $2,124.18 $0.00 $2,268.65 $2,465.34 $1,126.94 $1,210.56 $2,349.00

Net Salary $34,540.02 $37,315.00 $34,409.82 $32,017.75 $31,234.57 $29,761.66 $28,689.02 $27,901.38 $26,364.00

$0.00

$5,000.00

$10,000.00

$15,000.00

$20,000.00

$25,000.00

$30,000.00

$35,000.00

$40,000.00

$45,000.00

Sala

ry

Police Survey

Proposed Solution Proposed CPD Salary Restructure

Graduated Pay Increases up

to 35 Years of Service

Base Pay Is

Increased By

Total Cost of

Changes 1st Year

Total Cost of

Changes 2nd Year

2-Year Financial Impact

After 1 Year Service $750 $42,750 $17,250 Remove Sign Bonus ($54,500)

After 3 Years Service $1,000 $47,000 $25,000 Remove Gap Time ($514,282)

After 5 Years Service $1,200 $94,800 $27,600 Add Increase Year 1 $531,050

After 7 Years Service $1,200 $60,000 $36,000 Add Increase Year 2 $173,350

After 10 Years Service $1,500 $54,000 $13,500 Court Pay $115,450*

After 15 Years Service $1,500 $54,000 $19,500 Net 2 Year Impact $135,618

After 20 Years Service $1,500 $42,000 $12,000 Benefits Impact $6,182

After 25 Years Service $1,500 $67,500 $7,500 Total 2 Year Impact $141,800

After 30 Years Service $1,500 $69,000 $15,000

$531,050 $173,350

Sheriff’s Office

◦ Mission:

◦ To Run a County Jail;

◦ To Provide Security to the Courts;

◦ To Service Civil Process;

◦ “Some” Law Enforcement, but Non-Duplicative

$151

$99

$122 $127

$94

$105

$87

CCG (pop. 202,824) Henry Co. (pop.211,128)

Clarke Co. (pop.121,265)

Clayton Co. (pop.264,220)

Cobb Co. (pop.717,190)

Dekalb Co. (pop.713,340)

Gwinnett Co. (pop.859,304)

Sheriff Office Cost Per Capita

Sheriff Office Cost Per Capita

Recommended Budget for Sheriff’s Office

◦ FY2016 Recommend Budget for Sheriff’s Office =

$26,972,433

◦ Includes $237,200 in New Capital and $600,000 for

New Hires

◦ FY2015 Adopted Budget for Sheriff = $27,653,956 (a

$410,00 increase over FY2014 Adopted Budget)

Duplicative Funding for Investigative Resources

◦ Rarely Investigate 911 Complaint; Limited Investigations

Not In Cooperation With Another Agency.

◦ 12 Investigation Positions:

◦ Criminal Investigations(Same as CPD)

◦ Narcotic Investigations (Same as CPD)

◦ Internal Investigation (Jail and Office Based)

◦ See pgs. 19-20 and Exhibit D of Overlapping Positions

◦ Defund Eight Grade 16 Positions = $460,544

◦ Reallocate Funding to CPD for Investigator/Analyst

Positions

◦ Leaves Funding for 4 Investigators; Sheriff Still Could Fund

Duplicative Funding for SWAT Resources

◦ CCG Currently Funds SWAT/Tactical Operations, Training and Equipment for Sheriff's Office and CPD

◦ See pgs, 20-21, Exhibit E, and Service Allocation

◦ These Services Are Not Mandated By SO Mission

◦ Excess Funding = $159,186

◦ Sheriff Could Maintain Through Cost Savings, Efficiencies, Other Funding

◦ CCG Not Required To Fund, Recommend Reallocating to General Fund for Non-Duplicative Law Enforcement Appropriation.

$0.00

$200,000.00

$400,000.00

$600,000.00

$800,000.00

$1,000,000.00

$1,200,000.00

$1,400,000.00

$1,600,000.00

FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14

Sheriff's Office Overtime Trend

Sworn Employees Non-Sworn Employees

Duplicative Funding For Payroll

◦ Average Sheriff's Office Overtime is $860,455 Per Year for Sworn Officers

◦ 90% of Sworn Officers' Overtime is Due to Straight/Gap Time

◦ A Minimum of $300,000 of Funding for SO is Duplicative Pay

◦ Recommend Reallocating $300,000 to General Fund for Non-Duplicative Law Enforcement Funding

Duplicative Vehicle Costs

◦ CCG Funds 113 Vehicles for Sheriff's Office

◦ 61 Pursuit Vehicles, 55 Take-Home

◦ Pursuit Vehicles Have $25,000 Technology Package

◦ Take-Home Cars Have Thousands in Fuel and Wear and Tear Costs

◦ Not 911 Responders, Traffic Enforcement Not Mandated

◦ Recommend Funding 26 Pursuit Vehicles (21 "Patrol" for Serving Papers); 26 Take-Home Vehicles

◦ $20,000 Reallocate in Duplicative Fuel Costs; $875,000 Long-Term Capital Savings

Reallocate Jail Savings to RRI Program

◦ Chief Judge McBride, District Attorney, Public Defender, Sheriff, Other Stakeholders

◦ Proposed Rapid Resolution Initiative, Exhibit F

◦ Rapid Addressing of Less Complex Cases, First Offenders, Guilty Pleas, etc.

◦ Saves $40 Per Day Per Person = $1.6 Million

◦ Immediate Savings Impact of $500,000

Rapid Resolution Initiative

OFFICE NUMBER POSITION COST WITH BENEFITS

Public Defender 1 Assistant Public Defender II $73,302

Public Defender 1 Assistant Public Defender II $70,046

Public Defender N/A Equipment/Supplies $65,440

District Attorney 2 Assistant District Attorney $145,266

District Attorney 1 Investigator $50,772

District Attorney 1 Clerk $40,900

District Attorney N/A Equipment/Supplies $12,367

TOTAL RRI COSTS $458,093

SO Duplicative Funding

◦ Investigative Resources = $460,544

◦ SWAT and Tactical Operation Resources = $159,186

◦ Straight/Gap Time = $300,000

◦ Pursuit Vehicles/Take-Home Cars = $20,000 Fuel ($875,000 Long Term-Capital Savings)

◦ Rapid Resolution Initiative Jail Savings = $458,093 (Costs of RRI);

(Actual Savings Between $500,000 and $1 million)

Marshal’s Office

◦ Mission:

◦ Similar Duties and Powers of the Sheriff, but

only so far as they may be applicable to the

Municipal Court of Columbus/Muscogee

County; and

◦ Only so far as those Duties and Powers are not

inconsistent with the Local Act that defines the

jurisdiction of that Court.

Recommended Budget for Marshal’s Office

◦ FY2016 Recommended Budget = $1,236,498

◦ FY2015 Adopted Budget = $1,579,177

Marshal’s Office Duplicative Funding

◦ Traffic Enforcement Patrol = $318,384

◦ SWAT and Tactical Operation Resources

= $17,000

◦Pursuit Vehicles/Take-Home Cars = $3,000

Fuel ($325,000 Long Term-Capital

Savings)

CONCLUSION

◦ FY2016 Balanced Budget of $265 Million

◦ Submitted with City Manager’s Letter, Budget Book and

Voluminous Supporting Data/Information

◦ Submitted for Your Review, Deliberation,

Amendment/Modification and Adoption

◦ Submitted Early to Allow for 90 Days of Council

Deliberation. Presentations on All Policy Proposals.