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FY2015CoC Program Grant
Application Workshop
FY2015CoC Program Grant
TX600 RFAhttp://www.mdhadallas.org/dallascollin‐county‐coc‐tx‐600/fy2015‐coc‐
competition/
FY2015 Funds Available $19,422,758
• 15% of ARD for Bonus: $2.5 Million
• Only Bonus Chronic Homeless OR Rapid Re‐housing for households with children
• Reallocation of renewal funds allowed for New PSH CH, RRH Family, HMIS and Coordinated Assessment System
Tier System Competetive CoC vs CoCTier 185% of Renewal = $14,355,952Tier 215% of Renewal $2,533,40315% Renewal Bonus $2,533,403 TOTAL FY15 = $19,422,758
Subject to high CoCapplication score.
Subject to high CoCapplication score AND project score
Local Competition – Transparency and Fairness
• Any projects that are rejected in whole by the CoCmust be notified in writing with an explanation for the decision to reject the projects by November 4
• Complete CoC Application must be available for the community for inspection by EOB November 17 and posted 2 days before the submission deadline, November 18 accessible for persons with disabilities and persons with limited English proficiency.
National CompetitionCoC Application Scoring Structure
Scoring is 200 points
Point StructureBonus Points ‐ 3 points• Submit the Application on November 19
Point StructureCoC Coordination & Engagement ‐ 49 points• 7 Inclusive Structure and Participation• 2 Commitment to Opening Doors• 8 Coordination with Con Plan, ESG and other Organizations
– 2 Coordinate with HOPWA RHY TANF Head Start, etc.– 6 Coordinate with Consolidated Plan cities/counties and ESG Consultation
• 3 Needs of DV• 3 PHA Coordination• 2 Discharge Planning• 3 Coordinated Assessment System• 6 Reduce Barriers to Housing (low barrier)• 2 Outreach• 2 Mainstream Benefits systematic• 1 Leveraging at least 150%
Point StructureProject Ranking, Review and Capacity ‐ 26 points
• 16 Objective Criteria and Past Performance• 10 Written documentation of objective criteria to review rank and select
• 3 considered past performance in criteria• 3 served most vulnerable and highest service needs
• 3 Ranking and Selection Process publically announced process and documented in governance documents
• 4 Recipient Performance Monitoring• 1 Accuracy of GIW• 2 Accuracy of Project Submissions
Point StructurePoint in Time ‐ 9 points• 3 HDX PIT and Annual PIT• 2 PIT methodology for counting sheltered HMIS• 2 PIT methodology for unsheltered• 2 2016 PIT Count
Point StructureHMIS ‐ 18 points• 2 CoC Governance Charter• 3 HMIS Policies and Procedures• 1 HIC on time• 4 Bed Coverage 86%• 4 Data Quality• 4 HMIS reports ( including all AHAR)
Point StructureSystem Performance ‐ 38 points• 9 Overall Reduction in Homelessness• 2 Reduction in First Time Homeless• 6 Length of Time Homeless• 8 Exits to Permanent Housing Exits at least 80% from CoCTH, RRH and 80% of PSH remain at least 12 months.
• 5 Reduce returns to homelessness and demonstrate evidence in HMIS
• 5 Jobs and Income Growth – employment and mainstream benefit
• 3 Thoroughness of Outreach
Point StructurePerformance and Strategic Planning ‐ 60 points• 15 Ending Chronic Homelessness
– 2 Accomplished FY2013 goals– 6 CH prioritized in CoC beds (3 for CPD Notice Adoption, 3 points for 85%
– 2 Increase in PSH Beds 2014 HIC to 2015 HIC– 5 reducing CH homeless
• 15 Ending Homelessness Households with Children– 3 prioritize vulnerable families– 3 rapidly house families in 30 days– 5 Increase RRH beds in HIC – 2 ES don’t separate families/age – 2 reduce number of families PIT
Point StructurePerformance and Strategic Planning• 15 Ending Youth Homelessness
– 5 Youth Needs– 5 improved street outreach (HMIS Data)– 3 increase funding for youth in CY2016– 1 Education collaboration to ID homeless children– 1 Educational cross training COC/ISDs
• 15 Ending Veteran Homelessness– 7 Decrease in Vet PIT – 3 75% reduction in Vet Homelessness 2010 to 2015 (58%)– 2 Refer Vets to VASH and SSVF– 3 Prioritize ineligible Vets
Category Points Possible EXAMPLE
CoC Coordination and Engagement 49 41
Project Ranking, Review and Capacity 26 23
Point In Time 9 6
HMIS 18 12
System Performance 38 30
Performance and Strategic Planning 60 45
Bonus 3 3
TOTAL 200 160 (80%)
Point Structure – Tier 2 ProjectsEach Tier 2 Individual Project is scored up to 100 points
60 – proportional to CoC Application Score60 x 80% = 48 points each
20 – CoC Project Ranking10 – Project Type
10 for New PSH RRH, Renewal Safe Haven, HMIS, CAS, TH for Youth3 for TH not dedicated to Youth
10 – Commitment to Priorities PH Housing First, TH that are low barrier w/ rapid rehousing model; HMIS and CAS
Tier System Competetive CoC vs CoCTier 185% of Renewal = $14,355,952Tier 215% of Renewal $2,533,40315% Renewal Bonus $2,533,403 TOTAL FY15 = $19,422,758
Subject to high CoCapplication score.
Subject to high CoCapplication score AND project score
IRC Baseline Ranking of Renewals
• The 85/15 split and Tier 1 Tier 2 funding line
GO TO Priority List
Independent Review Committee Preliminary Ranking of CoC Renewal Projects ‐ FY2015 Competition
IRC Priority Ranking
Housing Type Project Name(s)
Self‐Assessment Totals as of 06_10_15
Financial Totals
Total Points
Maximum Score Possible
(Self Weighted Score (SA 80% FS 20%)
Renewal Grant Amount
Running Total
1 PSH LifeNet 15 72 5 77 79 85.4% $178,757 178,757
2 RRH Housing Crisis Center from TH to RRH 65 7 72 79 83.3% $501,598 680,355
3 PSH City of Irving S + C 61 8 69 79 81.8% $107,518 787,873
4 PSH LifeNet 160 68 5 73 79 81.4% $1,401,419 2,189,292
5 PSH Housing Crisis Center VHP Vets singles/families PSH 62 7 69 79 80.3% $578,589 2,767,881
6 PSH Dallas County TRAC PH 57 8 65 79 77.7% $261,072 3,028,953
7 PSH Family Gateway Community Housing PSH 18 57 8 65 79 77.7% $282,475 3,311,428
8 PSH ABC Apartments I 69 3 72 79 77.4% $416,873 3,728,301
9 PSH Housing Crisis Center ACE PSH Families 59 7 66 79 77.2% $351,407 4,079,708
10 PSH Housing Crisis Center PSH/singles 58 7 65 79 76.2% $360,781 4,440,489
11 PSH City of Dallas S + C 60 6 66 79 75.8% $1,449,970 5,890,459
12 PSH City of Dallas Hillcrest House S + C 60 6 66 79 75.8% $373,041 6,263,500
13 RRH City of Dallas My Residence Program 59 6 65 79 74.7% $467,500 6,731,000
14 PSH ABC Apartments II 65 3 68 79 73.3% $361,854 7,092,854
15 PSH Metrocare EASH 62 4 66 79 72.8% $847,454 7,940,308
16 RRH Nexus Reallocation from PSH to RRH / HCC 61 4 65 79 71.8% $438,015 8,378,323
17 PSH City of Dallas Gateway to PSH 56 6 62 79 71.7% $790,960 9,169,283
18 PSH ABC Homes 63 3 66 79 71.3% $61,727 9,231,010
19 PSH AIDS Services Hillcrest House SHP 60 4 64 79 70.8% $606,449 9,837,459
20 PSH DHA Shelter + Care 52 7 59 79 70.2% $158,522 9,995,981
21 PSH Metrocare Opportunity First 58 4 62 79 68.7% $347,166 10,343,147
22 PSH City of Dallas ORC S + C Vets 53 6 59 79 68.7% $93,248 10,436,395
23 PSH CitySquare DH 57 4 61 79 67.7% $1,565,228 12,001,623
24 PSH Metrocare POSH 57 4 61 79 67.7% $292,776 12,294,399
25 PSH Family Gateway FY2013 79 0.0% $414,011 12,708,410
26 PSH LifeNet 30 79 0.0% $341,185 13,049,595
27 PSH Metrocare Opportunity First II ‐ Vets 79 0.0% $87,529 13,137,124
28 SH Metrocare Safe Haven 50 4 54 79 60.6% $420,901 13,558,02529 TH CitySquare TRAC 63 4 67 78 74.6% $188,644 13,746,669
30 TH Promise House TLP III 59 6 65 78 75.5% $274,879 14,021,54831 TH Promise House Wesley Inn 59 6 65 78 75.5% $225,224 14,246,772 14,355,952$
32 TH Family Place Safe Campus 65 8 73 78 86.7% $999,931 15,246,703
33 TH Hope's Door TH Consolidated 60 8 68 78 81.5% $235,618 15,482,321
34 TH New Beginning Center Suburban Homeless Outreach 68 4 72 78 79.7% $196,712 15,679,033
35 TH Brighter Tomorrows Transitional Housing 60 4 64 78 71.5% $180,304 15,859,337
36 TH Interfaith Housing CoalitionTransitional Housing 64 8 72 78 85.6% $355,530 16,214,867
37 TH Family Gateway Apartments 62 8 70 78 83.6% $153,572 16,368,439
38 TH Family Gateway Center (22 BR) 56 8 64 78 77.4% $201,811 16,570,250
39 TH Family Gateway Center (8 BR) 51 8 59 78 72.3% $43,246 16,613,496
40 TH Shared Housing HomeShare 58 4 62 78 69.5% $95,172 16,708,668
41 HMIS MDHA HMIS $180,687 16,889,355$16,889,355
TIER TWO
New projects that have not completed a full year APR and Self Assessment in which to score.
Continuum of Care Committee of the Board Renewal Projects Base Line Ranking
TIER ONE
MDHA Tiering Example September 28, 2015
Reallocation Decisions
• New PSH, RRH, HMIS and Coordinated Assessment System projects can be funded through Reallocation
• Reallocation is when the CoC Committee of the Board reduces in part OR completely eliminates a grant and allocates those funds to the new project
Reallocation
Grants that are eliminated must receive notice by November 5. If applicable, these notices will be done on November 2 following the 9:00 am Special Meeting of the CoC /MDHA Board of Directors to accept the final ranking and funding report of the CoC Committee of the board. This is an open meeting
CoC Project ApplicationsLocal Competition
Preparations• Read the NOFA
https://www.hudexchange.info/resources/documents/Revised‐FY‐2015‐CoC‐Program‐NOFA.pdf
• Read the eSNAPS Instructional GuidesNEW Projects
https://www.hudexchange.info/resources/documents/New‐Project‐Application‐Instructional‐Guide.pdfRENEWAL Projects
https://www.hudexchange.info/resources/documents/Renewal‐Project‐Application‐Instructional‐Guide.pdfAll Projects BUDGET Guidehttps://www.hudexchange.info/resources/documents/Budgets‐Project‐Application‐Instructional‐Guide.pdf
The RFA Parts
• Cover Sheet• eSNAPS Application COMPLETE • Narratives• Match and Leverage Commitment Letters• Renewals: last four HUD‐LOCCS payment summaries
• Eviction Prevention / Participant Termination Policy
• Housing First Commitment Check List (eSNAPS 3B 5.)
Scoring• All projects are on a 50 point scale
15 points for Application Completeness 35 points for Application Narratives
• The scoring rubric to be used by the CoC Committee of the Board will be reviewed at the open training meeting on Monday, Oct. 26
• MDHA staff will score Application Completeness• MDHA staff will score the simple Y/N sections of the RFA
and the ranges of the renewal project unit utilization rate, and CoC Participation in advance of the Oct. 26 meeting
• CoC Committee of the Board will score the qualitative narratives examining the overall effectiveness of the project and how it addresses the policy priorities listed in the HUD NOFA
Application Completion
• Everything on the Check List• Form HUD‐2880, Applicant/Recipient Disclosure/Update Report must be attached for each project. Form HUD‐2880 must include the correct $$ amount of HUD assistance requested and must be dated between July 1, 2015 and November 20, 2015
• Form HUD‐50070, Certification for a Drug‐Free Workplace dated no earlier than July 1, 2015.
• Form HUD‐2991 –MDHA will secure this
Renewal Applications
• Budget line item totals CAN NOT change from the HUD approved Grant Inventory Work Sheet
• Even though you can charge up to 10% for admin in this cycle, you CAN NOT increase your set admin rate approved in the GIW
RFA Walk Through
Go to the RFA pdf file
eSNAPS Help
October 5 and 6 8‐11:00 amAt MDHA Offices
Application and RFA HelpStart with Cindy Crain and may forward to other MDHA [email protected]
Any immediate questions? USE GOTOWEBINAR CHAT