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FY2012 Tentative Budget Presentation Board of Education Meeting - August 1, 2011. Fiscal Year 2011-2012 Tentative Budget Presentation Department of Business Services Leonora Beck, Director of Business Services Joe Bascio, Director of Budget and Payroll. What is a “Fund”?. - PowerPoint PPT Presentation
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FY2012 Tentative Budget PresentationBoard of Education Meeting - August 1, 2011
Fiscal Year 2011-2012 Tentative Budget Presentation
Department of Business Services
Leonora Beck, Director of Business ServicesJoe Bascio, Director of Budget and Payroll
What is a “Fund”?
Separate independent fiscal and accounting entity
Governed by individual laws and procedures outlined in the Illinois School Code
Segregated for the purpose of carrying on specific financial transactions
Limitations that restrict the type of financial transactions that can occur within the fund
What “Funds” Are Maintained By Springfield
Public Schools?
10 Educational Fund 20 Operations and Maintenance Fund 30 Debt Service Fund 40Transportation Fund 50 Municipal Retirement/Social Security Fund 60 Capital Projects Fund 70 Working Cash Fund 80 Tort Immunity Fund 90 Fire Prevention and Safety Fund
Springfield Public School’s Funds
40 Transportation Fund Checkbook
20 Operations & Maintenance Fund Checkbook
30 Debt Service Fund Checkbook
10 Education Fund Checkbook
Pays outstanding bond issues from
levied taxes.
Costs of transporting
students to/from schools, field trips,
athletic trips, activity trips.
Maintenance of buildings and
property, custodial salaries, utilities
and supplies.
All instructional costs including
teacher salaries, benefits,
administrative costs, textbooks,
etc.
Springfield Public School’s Funds
90 Fire Prevention and Safety Fund Checkbook
60 Capital Projects Fund Checkbook
70 Working Cash Fund Checkbook
50 Municipal Retirement / Social Security Fund
Checkbook
Used to loan money to other funds. By State
law, loans must be repaid within one
year.
Costs of ensuring that all school buildings meet local, state and federal building
codes.
Site costs, land purchases,
landscaping, parking lots,
sidewalks, etc.
Costs for unemployment,
worker's compensation, etc
80 Tort Immunity FundCheckbook
Employer share of IMRF, Social Security and
Medicare Payments
Revenue by Source• Local – Generated locally
• State- “Unrestricted Grants-in-Aid”- “Restricted Grants-in-Aid”
• Federal - “Restricted Grants-in-Aid”
Like most districts across the State,
SPS receives revenues from three
primary sources.
THREE PRIMARY REVENUE SOURCES
Local Revenues Generally Include:
Property Taxes Corporate Personal Property Replacement Taxes Tuition (Adult Ed., SCOPE, Special Ed., etc.) Food Service Sales to Students/Adults
State RevenueUnrestricted Grants-in-Aid –
Amounts received as grants which can be used without restriction
Restricted Grants-in-Aid – Amounts received as grants which must be used for a categorical or specific purpose following statute and administrative rules
General State Aid Based on average daily student
attendance FY11 ADA = 13,429 For Fiscal Year 2012 the “foundation
level” is projected to be $6,119 per ADA
Springfield Public Schools had local resources of $4,676 per ADA while the State contributed $1,443 per ADA
Includes funds derived from State Poverty Grant
How Important Are Revenues From Grants?
• In FY 2011, over $22.9 million received from local, state and federal grants in the Education Fund and its sub funds
• Of the 2340 positions, 235 or 10% are paid from grants
State Restricted Grants-in-Aid
• Transportation Aid• Special Education • Reading Improvement• Early Childhood
Some State revenues must be used for a
specific “restricted” purpose.
Federal Restricted Grants-in-Aid
• Improving the Academic Achievement of the Disadvantaged- Title I
• Individuals With Disabilities Education Act (IDEA) - Special Education
• National School Lunch ProgramSome Federal revenues can only be used for a specific
“restricted” purpose.
EDUCATION FUND 110
• Total revenue for the regular Education Fund is $108,199,667
• Decrease of 1.91% from FY2011
• 96% proration of General State Aid
• No ARRA Education Jobs Fund dollars
EDUCATION FUND REVENUE SOURCES
EDUCATION FUND 110
• Total Expenditures for the regular Education Fund are $120,047,139
• Represents a 5.99% increase from FY 2011
• Deficit = $11,847,472
EDUCATION 110Salaries & Benefits
Salaries and Benefits $105,386,562 87.79%
Staffing = FY 11 levels plus
New Positions18.0 FTE Positions transferred from Special Education ARRA funds8.0 FTE Additional positions at CCPA1.0 FTE IT position transferred from the Transportation Fund0.7 FTE Administrative positions transferred from Title II Fund
ED FUND EXPENDITURES
Purchased Services $1,843,528 1.54%
Supplies $1,380,977 1.15%
Capital Outlay $463,849 .39%
ED FUND EXPENDITURES
Textbooks $666,700 .55%
Athletics $711,227 .59%
Charter School $2,751,112 2.29%
ED FUND EXPENDITURES
Special Ed Private Facility $3,400,000 2.83%
Capital Area Career Center $733,500 .61%
Apple Computer Lease $1,906,563 1.59%
Dues/Fees/Miscellaneous $118,705 .10%
Contingencies $684,416 .57%
Operations & Maintenance
Operations & Maintenance Fund 210
OPERATIONS & MAINTENANCE FUND
• Total revenue for the O&M Fund is $15,084,927
• Represents 3.90% increase from
FY 2011
O&M FUND
• Total expenditures for the O&M Fund are $14,557,656
• Represents a 1.20% increase from FY 2011
• Surplus = $527,271
O&M EXPENDITURES
Salaries and Benefits $8,891,830.00 61.08%
Electricity/Natural Gas/Water $3,040,000.00 20.88%
Building Maintenance/Repairs $135,000.00 0.93%
Insurance Premiums $347,700.00 2.39%
Purchased Services $216,050.00 1.48%
Supplies $872,000.00 5.99%
Capital Outlay $52,000.00 0.36%
Buildings: Lease/Purchase $978,076.00 6.72%
Contingencies $25,000.00 0.17%
$14,557,656.00 100.0%
Transportation Fund
Transportation Fund 410
TRANSPORTATIONFUND
• Total revenue for the Transportation Fund is $9,196,321
• Represents 1.34% increase from FY 2011
• 74% proration of regular transportation claim
TRANSPORTATION FUND REVENUE SOURCES
TRANSPORTATION FUND
• Total expenditures for the Transportation Fund are $10,165,828
• Represents a 1.76% decrease from FY 2011
• Deficit = $969,507
FY 2010 Transportation FundTRANSPORTATION EXPENDITURES
Transportation $8,884,600.00 87.40%
Gasoline $970,000.00 9.54%
Salaries and Benefits $241,403.00 2.37%
Purchased Services/Supplies $4,825.00 0.05%
Capital Outlay $25,000.00 0.25%
Contingencies $40,000.00 0.39% $10,165,828.00 100.0%
TORT FUND 810
• Total revenue for the Tort Fund is $3,303,178
• Represents 30.30% decrease from
FY 2011
TORT FUND
• Total expenditures for the Tort Fund are $3,944,675
• Represents an 1.75% decrease from FY 2011
• Deficit = $969,507
Salaries and Benefits $2,011,225.00 50.99%
Workers Compensation $1,000,000.00 25.35%
Student Resource Officers $300,000.00 7.61%
Unemployment Insurance $200,000.00 5.07%
Insurance Premiums $190,200.00 4.82%
Purchased Services $228,500.00 5.79%
Supplies/Equipment $14,750.00 0.37% $3,944,675.00 100.0%
TORT FUND EXPENDITURES
BUDGET TIMELINE ADOPTION• Budget Work Session – August 3
• Public Notice Published – August 4
• Tentative Budget Display – August 5
• Public Hearing – September 6
• Budget Adoption – September 6
QUESTIONS