PPBACMarch 11, 2015

FY15 YEAR-END PLANNING and FY16 NEW FUNDING REQUESTS

FY15 Year-End

FY15 Year-End Funding Process

Part I. Estimate of funding -COMPLETE Identify source(s) of funding Less Carry forward of tuition (3% of Tuition Revenue) Less known fixed cost increases

Part II. Identify Priorities - COMPLETE Division’s submit top 1o requests over $10k (must be one-time

costs)

Part III. Sub-committee review - COMPLETE Team members from Facilities, ITS, Procurement, Finance, Budget,

and Academic Affairs, & AVP for Operations Purpose is to determine ANY CONSTRAINTS- timing, resources,

support, purchasing requirements, conflicts with other projects, OR opportunities for collaboration

FY15 Year-End Funding Process

Part IV. PPBAC review/recommendations -IN PROGRESS VP’s/Division Heads present requests PPBAC makes recommendations as to funded projects and

prioritization

Part V. Division Spending March timeframe VP’s/Division Heads will be provided with operating

balances for all departments in Division. Allows opportunity to redirect funds as needed to meet division needs

Part VI. Institutional Department Funding sweep June timeframe, Office of Budget & Planning will draw down any

uncommitted funds from department budgets Funding used to support approved year-end projects not already

funded

FY15 Year-End Requests by Division

Division/Unit Amount

Academic Affairs $ 1,906,891

Operations $ 6,152,705

Student Success $ 261,032

Advancement $ 50,000

Diversity $ 36,000

External Affairs $ 54,864

Legal Affairs $ 11,000

TOTAL $ 8,472,492

FY15 Year-End Outlook

YEAR-END FUNDING PROJECTION $6-$8 million

PRESENTATION OF DIVISION REQUESTS

FY16 NEW FUNDING REQUESTS

New Funding Allocation

New funding is impacted by the following- Increase/decrease in tuition and enrollment revenue

received during the current fiscal year as compared to budget.

Increases/Decreases in state appropriation Anticipated enrollment increase/decline for new fiscal year Tuition rate increase for the new fiscal year Offset by increases in fixed costs and other critical needs

We will know more about funding level in mid April when we receive our allocation information from USG/Fiscal Affairs

FY16 NEW FUNDING REQUESTS

  NARRATIVE (As In Part III of the Budget Narrative)

# of Positions (if applicable)

Requested Amount

  List Top 5 Priorities (in priority order)    

1RPG Initiatives a) reduce full time student/full time faculty ratio; b) improve and expand High-Impact Practices; and c) improve student-to-advisor ratios 21 $1,800,000.00

2 Facilities Improvements/Maintenance   $800,000.00

3

Operations Personnel - Additional graduate librarians for College of Health and Human Services and engineering and engineering technology; additional staff to support growth of programs and facility needs at the Sports and Recreation Park; one records specialist position to help assess and oversee records management at the Marietta campus; an Advance Microsoft SQL System Support Professional in support of key enterprise systems 8 $500,000.00

4External Affairs - includes both personnel and operating needs to support additional responsibilities related to consolidation. 4 $200,000.00

5Advancement - hire two Development Directors to support the three colleges residing on the Marietta campus. 2 $150,000.00

  Total $3,450,000.00

FY15 Reminders

FY15 REMINDERS

PeopleSoft (Financial System) not accessible from March 17th – April 1st

Affects all USG Institutions

How does this impact YOU? Unable to process travel requests Unable to process purchase orders or pay invoices Check Financial Management website for more

information and….YEAR-END SPENDING DEADLINES

QUESTIONS