FY12 Expenditures and Caseload Update Fiscal Committee September 10, 2012

FY12 Expenditures and Caseload Update

Fiscal CommitteeSeptember 10, 2012

FY12 Summary

2

Line I tem Account FY12 Total ExpensesAmount

Uncommitted% of Funds

uncommitted

3000-1000 Administration $ 11,727,894 $ 11,514,062 $ 213,832 1.82%

3000-2000 Access Management $ 5,933,862 $ 5,889,887 $ 43,975 0.74%

3000-3050 Supportive $ 77,448,576 $ 75,256,292 $ 2,192,284 2.83%

3000-4050 TANF Related Child Care $ 132,458,313 $ 130,027,029 $ 2,431,284 1.84%

3000-4060Income Eligible Child Care ** $ 232,897,940 $ 225,587,583 $ 7,310,357 3.14%

3000-5000 Grants to Head Start $ 7,500,000 $ 7,500,000 $ 0 0.00%

3000-5075 UPK $ 7,500,000 $ 7,357,273 $ 142,727 1.90%

3000-6075 Mental Health $ 750,000 $ 735,709 $ 14,291 1.91%

3000-7050Services for I nfants and Parents $ 18,386,633 $ 18,191,493 $ 195,140 1.06%

3000-7070 Reach Out and Read $ 800,000 $ 800,000 $ - 0.00%

Total 495,403,218$ 482,859,327$ 12,543,891$ 2.53%

lOf the $12,543,891 unexpended in FY12 funds, $11,933,925 was in the caseload accounts.

lOf the $11,933,925 in the caseload accounts, $4,623,568 was in DCF and DTA, accounts over which we have no control

lOf the $11,933,925 in the caseload accounts, $7,310,357 was in the IE account. We did not receive permission to open access during the year.

** $1,003,652.13 of FY12 Income Eligible expenses were supported with CCDF ARRA Grant Funds

l$213,382 remained uncommitted in the admin account. ANF did not allow us to fill two positions in FY12 (Child Care Licensing Specialist and Education Specialist) and we received approval to replace the General Counsel late in the year.

FY12 Caseload Summary

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FY2012 Caseload Spending FY2012 Budget

FY2012 Expenditures Variance

Income Eligible Contract/Flex 124,061,866$ 124,195,525$ (133,659)$ Voucher * 99,809,111$ 92,388,933$ 7,420,178$ Grants 9,026,963$ 9,003,125$ 23,838$

232,897,940$ 225,587,583$ 7,310,357$ DTA Voucher 132,458,313$ 130,027,029$ 2,431,284$

Supportive Contract/Flex 76,848,576$ 73,876,822$ 2,971,754$ Voucher -$ 796,121$ (796,121)$ Grants 600,000$ 583,349$ 16,651$

77,448,576$ 75,256,292$ 2,192,284$ Total 442,804,829$ 430,870,904$ 11,933,925$

* $1,003,652.13 of FY12 I ncome Eligible expenses were supported with CCDF ARRA Grant Funds

FY12 Caseload Actual/Forecast Overview

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May-12 FY2012 Budget FY2012 Forecast Variance Forecast vs.

Budget Income Eligible 232,897,940$ 227,755,181$ 5,142,759$ DTA 132,458,313$ 129,328,568$ 3,129,745$ Supportive 77,448,576$ 75,684,904$ 1,763,672$

Total 442,804,829$ 432,768,653$ 10,036,176$

Apr-12 FY2012 Budget FY2012 Forecast Variance Forecast vs.

Budget

Income Eligible 232,897,940$ 229,152,760$ 3,745,180$ DTA 132,458,313$ 129,032,577$ 3,425,736$

Supportive 77,448,576$ 75,663,027$ 1,785,549$ Total 442,804,829$ 433,848,364$ 8,956,465$

Mar-12 FY2012 Budget FY2012 Forecast Variance Forecast vs.


Total 442,804,829$ 432,054,775$ 10,750,054$

Feb-12 FY2012 Budget FY2012 Forecast Variance Forecast vs.

Budget

Income Eligible 232,897,940$ 226,477,921$ 6,420,019$ DTA 132,458,313$ 128,856,692$ 3,601,621$ Supportive 77,448,576$ 76,532,589$ 915,987$

Total 442,804,829$ 431,867,202$ 10,937,627$


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J an-12 FY2012 Budget FY2012 Forecast Variance Forecast vs.

Budget Income Eligible 232,897,940$ 228,017,163$ 4,880,777$ DTA 132,458,313$ 130,495,452$ 1,962,861$ Supportive 77,448,576$ 76,612,276$ 836,300$

Total 442,804,829$ 435,124,892$ 7,679,937$

Dec-11 FY2012 Budget FY2012 Forecast Variance Forecast vs.

Budget Income Eligible 232,897,940$ 230,329,195$ 2,568,745$ DTA 132,458,313$ 131,765,133$ 693,180$ Supportive 77,448,576$ 76,230,780$ 1,217,796$

Total 442,804,829$ 438,325,108$ 4,479,721$

Nov-11 FY2012 Budget FY2012 Forecast Variance Forecast vs.


Total 442,804,829$ 436,616,271$ 6,188,558$

Oct-11 FY2012 Budget FY2012 Forecast Variance Forecast vs.

Budget Income Eligible 232,897,940$ 233,859,298$ (961,358)$ DTA 132,458,313$ 129,037,442$ 3,420,871$ Supportive 77,448,576$ 73,650,726$ 3,797,850$

Total 442,804,829$ 436,547,466$ 6,257,363$


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Sep-11 FY2012 Budget FY2012 Forecast Variance Forecast vs.

Budget Income Eligible 232,897,940$ 234,391,943$ (1,494,003)$ DTA 132,458,313$ 128,437,115$ 4,021,198$ Supportive 77,448,576$ 76,442,294$ 1,006,282$

Total 442,804,829$ 439,271,352$ 3,533,477$

Aug-11 FY2012 Budget FY2012 Forecast Variance Forecast vs.


Total 442,804,829$ 440,367,061$ 2,437,768$

J ul-11 FY2012 Budget FY2012 Forecast Variance Forecast vs.


Total 442,804,829$ 431,413,412$ 11,391,417$

FY12 Voucher Late Billing

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l The following chart provides a dollar breakdown by funding stream, service date, and billing month. Income Eligible and DTA each make up 49% & 50% respectively for the total dollars in FY12 billed late which, when combined, represents 99% of the total late billing the fiscal year.

Service Month 8/1/2011 9/1/2011 10/1/2011 11/1/2011 12/1/2011 1/1/2012 2/1/2012 3/1/2012 4/1/2012 5/1/2012 6/1/2012 7/1/2012 Grand TotalARRA 7/1/2011 14,023$ 112$ 985$ 15,120$

8/1/2011 9,125$ 3,641$ 700$ 13,467$ 9/1/2011 760$ 111$ 871$

ARRA Total 14,023$ 9,237$ 5,387$ 811$ -$ -$ -$ -$ -$ -$ -$ -$ 29,458$ DSS 7/1/2011 3,893$ (77)$ (139)$ 3,678$

8/1/2011 360$ (152)$ 208$ 9/1/2011 1,745$ (145)$ 1,600$ 10/1/2011 1,211$ (24)$ 1,187$ 11/1/2011 939$ 2,117$ 4,840$ 7,896$ 12/1/2011 3,167$ 729$ 3,896$ 1/1/2012 2,450$ 91$ 794$ 3,335$ 2/1/2012 1,279$ 699$ 1,978$ 3/1/2012 467$ 41$ 508$ 4/1/2012 877$ 575$ 1,452$ 5/1/2012 529$ 529$ 6/1/2012 -$ -$

DSS Total 3,893$ -$ 2,028$ 1,211$ 939$ 5,284$ 2,450$ 1,369$ 467$ 877$ 7,747$ -$ 26,266$ DTA 7/1/2011 187,181$ 11,648$ 5,779$ 2,569$ 1,575$ 746$ 155$ (245)$ 748$ 338$ 210,495$

8/1/2011 395,991$ 42,546$ 8,450$ 1,307$ 5,733$ (516)$ 1,760$ 225$ 916$ 456,410$ 9/1/2011 328,079$ 25,788$ 1,431$ 6,100$ (4)$ 2,764$ 650$ (540)$ 564$ 619$ 365,451$ 10/1/2011 148,535$ 16,140$ 11,385$ 1,647$ 2,511$ 1,060$ (385)$ 566$ 1,995$ 183,453$ 11/1/2011 238,803$ 17,280$ 6,168$ 4,745$ (1,923)$ 1,562$ (699)$ 265,935$ 12/1/2011 115,161$ 5,389$ 6,809$ 3,686$ 493$ 4,855$ (116)$ 136,277$ 1/1/2012 169,120$ 11,619$ 7,965$ 188$ (1,231)$ 3,321$ 190,982$ 2/1/2012 129,393$ 25,268$ 4,489$ 7,656$ 4,851$ 171,657$ 3/1/2012 110,857$ 22,696$ 17,582$ 3,521$ 154,656$ 4/1/2012 67,873$ 32,572$ 4,414$ 104,859$ 5/1/2012 255,378$ 23,821$ 279,199$ 6/1/2012 74,209$ 74,209$

DTA Total 187,181$ 407,639$ 376,404$ 185,341$ 259,257$ 156,405$ 181,959$ 159,356$ 150,460$ 92,890$ 320,757$ 115,936$ 2,593,585$ Income Eligible7/1/2011 208,966$ 35,075$ 17,590$ 2,770$ 2,454$ 915$ (226)$ 674$ 609$ 55$ (1,371)$ 438$ 267,949$

8/1/2011 440,823$ 53,188$ 10,946$ 3,778$ 7,101$ (984)$ 2,954$ 1,270$ 60$ (392)$ 1,251$ 519,994$ 9/1/2011 342,389$ 16,268$ 6,727$ 6,259$ 978$ 2,384$ 4,626$ (222)$ 1,087$ 2,699$ 383,195$ 10/1/2011 127,304$ 17,145$ 10,000$ 807$ 5,558$ 5,217$ 121$ 798$ 4,624$ 171,573$ 11/1/2011 233,422$ 35,681$ 7,091$ (547)$ 3,009$ 1,319$ 2,634$ 282,608$ 12/1/2011 112,621$ (17,515)$ 6,660$ 7,690$ 4,849$ (1,561)$ 278$ 113,022$ 1/1/2012 141,306$ 27,457$ 13,569$ 6,017$ (2,628)$ 418$ 186,138$ 2/1/2012 105,336$ 29,592$ 8,383$ (1,925)$ 89$ 141,475$ 3/1/2012 119,742$ 27,507$ 5,111$ 495$ 152,855$ 4/1/2012 84,313$ 14,799$ 962$ 100,074$ 5/1/2012 233,169$ 16,447$ 249,616$ 6/1/2012 97,856$ 97,856$

Income Eligible Total 208,966$ 475,899$ 413,167$ 157,287$ 263,525$ 172,577$ 131,456$ 150,476$ 182,315$ 134,091$ 248,406$ 128,192$ 2,666,356$ Grand Total 414,064$ 892,774$ 796,986$ 344,651$ 523,721$ 334,266$ 315,865$ 311,201$ 333,242$ 227,858$ 576,910$ 244,128$ 5,315,665$

Billing Month

FY12 Contract Late Billing

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l The following chart provides a dollar breakdown for contract late billing by funding stream, service date, and billing month. For the FY2012 Income Eligible late billing was 60% of the total late billing total dollars.

Contract Type Service Month 9/1/2011 10/1/2011 11/1/2011 12/1/2011 1/1/2012 2/1/2012 3/1/2012 4/1/2012 5/1/2012 6/1/2012 7/1/2012 8/1/2012 Grand TotalHOME 7/1/2011 294$ 1,368$ (388)$ (114)$ 1,160$

8/1/2011 830$ 1,498$ 572$ (62)$ 2,838$ 9/1/2011 3,696$ 1,370$ 54$ 69$ (741)$ (64)$ 4,384$ 10/1/2011 1,845$ 192$ 1,443$ (721)$ (30)$ 2,729$ 11/1/2011 3,076$ 2,940$ 54$ (749)$ 93$ 5,413$ 12/1/2011 4,330$ 2,155$ (711)$ 105$ 5,878$ 1/1/2012 3,023$ 377$ (711)$ 100$ 2,789$ 2/1/2012 2,505$ (888)$ 99$ 1,716$ 3/1/2012 (138)$ 96$ (42)$ 4/1/2012 (66)$ 1,173$ 1,107$ 5/1/2012 1,517$ 1,517$ 6/1/2012 -$

HOME Total 294$ 830$ 6,561$ 3,215$ 3,322$ 8,782$ 5,231$ 2,882$ (4,477)$ 156$ 2,690$ -$ 29,488$ IE 7/1/2011 24,352$ 6,289$ 2,573$ 673$ 771$ (3,768)$ (2,256)$ (157)$ 914$ (729)$ (250)$ 28,412$

8/1/2011 32,383$ 8,253$ 692$ 1,437$ (4,584)$ (2,077)$ (37)$ 2,841$ (987)$ (261)$ 37,660$ 9/1/2011 46,613$ 10,822$ 9,346$ (3,041)$ (641)$ 8,727$ 3,882$ (1,089)$ 562$ 75,181$ 10/1/2011 41,321$ 15,781$ (3,429)$ 4,046$ 6,407$ 6,145$ (2,283)$ 2,440$ 70,428$ 11/1/2011 25,097$ 10,321$ 8,220$ 4,656$ 5,255$ (631)$ 2,961$ 55,878$ 12/1/2011 27,287$ 12,116$ 3,412$ 6,271$ 3,358$ 4,392$ 56,836$ 1/1/2012 20,060$ 6,107$ 9,384$ 2,866$ 4,686$ 43,103$ 2/1/2012 17,236$ 8,258$ 2,761$ 4,853$ (10)$ 33,098$ 3/1/2012 11,833$ 3,417$ 5,387$ (280)$ 20,357$ 4/1/2012 13,881$ 8,775$ 1$ 22,658$ 5/1/2012 22,545$ (688)$ 21,856$ 6/1/2012 (559)$ (559)$

IE Total 24,352$ 38,672$ 57,439$ 53,507$ 52,432$ 22,786$ 39,468$ 46,352$ 54,784$ 20,564$ 56,089$ (1,536)$ 464,908$ SUP 7/1/2011 7,790$ 2,284$ 1,753$ 22$ 187$ 1,137$ (815)$ 812$ 13,169$

8/1/2011 14,635$ 4,451$ (231)$ 1,090$ 1,245$ (893)$ 1,585$ 21,882$ 9/1/2011 19,859$ (3,202)$ (307)$ 2,323$ 887$ 238$ 1,191$ (854)$ 1,701$ 21,835$ 10/1/2011 (934)$ 1,683$ 5,368$ 1,161$ 3,873$ 3,311$ (815)$ 1,623$ 15,270$ 11/1/2011 11,603$ 6,400$ 1,091$ 1,454$ 1,191$ (27)$ 2,474$ 24,186$ 12/1/2011 15,186$ 4,074$ 2,170$ 1,700$ (475)$ 2,551$ 25,206$ 1/1/2012 9,219$ 3,725$ 3,733$ 302$ 1,813$ (34)$ 18,758$ 2/1/2012 13,054$ 2,888$ 745$ 1,158$ (33)$ 17,812$ 3/1/2012 7,962$ 3,220$ 2,100$ (83)$ 13,198$ 4/1/2012 5,717$ 3,799$ 1,121$ 10,637$ 5/1/2012 9,242$ 671$ 9,913$ 6/1/2012 4,206$ 4,206$

SUP Total 7,790$ 16,919$ 26,063$ (4,345)$ 12,980$ 29,277$ 17,708$ 24,515$ 24,357$ 6,104$ 28,856$ 5,849$ 196,072$ TEEN 7/1/2011 1,394$ 1,394$

8/1/2011 1,337$ 60$ 1,358$ (477)$ 1,191$ 3,469$ 9/1/2011 30,867$ 1,050$ 2,474$ 162$ (1,311)$ 1,028$ 34,272$ 10/1/2011 (85)$ 1,378$ 2,615$ 1,137$ (715)$ 4,329$ 11/1/2011 4,534$ 1,444$ 2,381$ 1,430$ 9,789$ 12/1/2011 4,048$ 6,020$ 2,795$ 656$ 13,520$ 1/1/2012 8,707$ 2,697$ 1,444$ 12,848$ 2/1/2012 2,663$ 1,378$ 4,041$ 3/1/2012 1,444$ 1,444$ 4/1/2012 1,247$ 1,247$ 5/1/2012 998$ 998$ 6/1/2012 (30)$ (30)$

TEEN Total 1,394$ 1,337$ 30,927$ (85)$ 6,962$ 11,940$ 18,407$ 7,083$ 2,219$ 6,168$ 998$ (30)$ 87,321$ Grand Total 33,831$ 57,759$ 120,991$ 52,292$ 75,697$ 72,784$ 80,815$ 80,832$ 76,883$ 32,993$ 88,633$ 4,282$ 777,790$

Billing Month

FY12 Contract Late Billing

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l The following chart provides the number of Contract Providers by month that submitted their entire billing for the month late (after 20th of the month).

l System related issues resulting in late billing are not included.

l Providers who have been late have not been late for more than two months within the Billing months of July 2011 through April 2012

Billing MonthJul-11 2

Aug-12 0

Sep-12 13

Oct-12 6 2 providers had been late in the prior month

Nov-12 5 1 provider had been late in a prior month

Dec-12 6

1 provider had been late in the prior month 2 providers were late in a prior month

Jan-12 2

Feb-12 3 1 provider had been late in a prior month

Mar-12 4

Apr-12 3 1 provider has a 3rd sanction

May-12 1

Jul-12 9

2 providers requested waivers that were approved 1 provider was late in a prior month

Number Of Providers That Submitted After Due date

Documents

FY12 Expenditures and Caseload Update Fiscal Committee September 10, 2012