FY 2018 Annual Action Plan - Tucson · HCD Submits the FY 2018 Mayor and Council approved Annual Action Plan to HUD for Review and Approval NO LATER THAN May 15, 2017 Ann Vargas,

City of Tucson Housing and Community Development (HCD)

FY 2018 Annual Action Plan

3/23/2017 City of Tucson FY 2018 Annual Action Plan 1

Welcome, Sign-In and Introductions

PLANNING Overview of the Annual Plan Process & Citizen Participation • 5-year Consolidated Plan • Year 3 – Annual Action Plan • Adopted Human Services Plan

https://www.tucsonaz.gov/files/hcd/Amended_Five_Year_Consolidated_Plan_2015_2019.pdf

https://www.tucsonaz.gov/files/hcd/Human_Services_Plan_May_2016.pdf (See 2015 Human Services Survey Results on page 7)

AGENDA

I. Timeline for the Annual Plan

II. 5-year Goals & Priorities

III. Funding Considerations

IV. The Funding Allocation

Process

V. Discussion Regarding Un-met Needs





https://www.tucsonaz.gov/files/hcd/Human_Services_Plan_May_2016.pdf




Planning Process Contact Information

FY 2018 City of Tucson Annual Action Plan Planning Milestones

Housing and Community Development (HCD)

Public Notice of Proposed Funding Availability for City of

Tucson FY 2018 Entitlement Grants from the U.S. Department

of Housing and Urban Development (HUD)

Week of January 23, 2017

Meeting with Agencies on Future City of Tucson Human

Services Planning and Allocation Process

Wednesday, February 8, 2017

9:00 – 11:00 AM, 320 Commerce Park Loop

Draft Plan - 30-day Public Comment Period March 9, 2017 through April 7, 2017

Public Meeting on the DRAFT FY 2018 Annual Action Plan March 23, 2017

4:00 PM, 320 Commerce Park Loop

Mayor and Council Public Hearing and Adoption of the FY 2018

Annual Action Plan

April 19, 2017

HCD Submits the FY 2018 Mayor and Council approved Annual

Action Plan to HUD for Review and Approval

NO LATER THAN May 15, 2017

Ann Vargas, [email protected]

(520) 837-5424


mailto:[email protected]

U.S. Department of Housing and Urban Development (HUD) Regulations – HCD’s Role and Responsibility

Planning

Project Allocations

Contracting/Accounting

Monitoring/Program Compliance

Reporting


5-Year Goals – HUD Approved Consolidated Plan

3/23/2017 City of Tucson FY 2018 Annual Action Plan

2015 -2020 City of Tucson

Consolidated Plan Goal Categories Priority National Objective Outcome 5-year Goals

Applicable Plan Tucson Goals and

Policies

Rental Housing Rehabilitation High Decent Housing Affordability 300 units

HP2, H1, H2, H3, H4, H5, H6, H7, H8,

H9, H10, PS4, RR1, RR2, RR4, RR5, RR6

Rental Housing New Construction High Decent Housing Affordability 400 units

BC8, BC9, EC2, H1, H2, H3, H4, H5, H6,

H7, H8, H9, H10, H11, HP7, HP8, LT3, LT9, LT10, RR1, RR2

Rental Housing Preservation of

Expiring Units High Decent Housing Affordability 75 units

H1, H2, H6, H7, H8, H10

Owner Occupied Housing

Rehabilitation High Decent Housing Sustainability

900 Revised with FY 2017

Amendments

HP2, H1, H2, H3, H4, H6, H8, H9, PS4,

RR1, RR2, RR4, RR5, RR6

Home Purchase Assistance Low Decent Housing Availability/ Accessibility 110 households BC9, H1, H2, H6, H7, H11, RR1, RR2

Home Buyer New Construction Low Decent Housing Availability/ Accessibility 50 units

BC8, BC9, EC2, H1, H2, H6, H7, H11,

HP7, HP8, LT3, LT9, LT10, RR1, RR2

Assistance to Homeless

Emergency Shelter High Suitable Living Environment Availability/ Accessibility 11,500 people

H1, H2, H3, H8, H10

Assistance to Homeless Maintain and

Add Beds, Transitional Units and Permanent Housing

High Suitable Living Environment Availability/ Accessibility 925 Units

H1, H2, H6, H7, H8, H10

Assistance to Homeless Rapid

Rehousing/TBRA High Suitable Living Environment Availability/ Accessibility 700 households

H1, H2, H6, H7, H8, H10

Assistance to Homeless Prevention High Suitable Living Environment Sustainability 4,000 people H1, H2, H6, H7, H8, H10


Outreach, Support Services & Case

Management

High Suitable Living Environment Sustainability 6,000 people

H1, H2, H6, H7, H8, H10


Emergency & Transitional Housing

Improvements

High Suitable Living Environment Availability/ Accessibility 400 people

H1, H2, H6, H7, H8, H10

Human/Public Services, including

education & employment supports High Suitable Living Environment Sustainability 75,000 people

AG3, E1, E2, E4, EQ2, H10, JW5, JW7,

PH2 – PH6, PS8

Job Creation High Economic Opportunity Availability/ Accessibility 160 Revised Based on Project AG3, E1, E2, E4, EQ2, H10, JW5, JW7,

PH2 – PH6, PS8

Public Facilities and Infrastructure High Suitable Living Environment Availability/ Accessibility 100,000 Revised with FY 2017

Amendments

EC1, EC6, HP3, HP5, PH1, PI1, PI3,

PR2-PR9, PS10, RR1, RR2, RR3, RR6, TQ3, WR1-WR9

Demolition of unsafe/vacant

structures High Suitable Living Environment Availability/ Accessibility 35 structures

RR5

Tenant-based Rental Assistance High Decent Housing Affordability 60 households H1, H2, H6, H7, H8, H10

5

Priorities: Goals, Outputs and Outcomes

Goals – Consolidated Plan

Outputs and Outcomes – Contracts


On April 5, 2016 Tucson’s Human Services Plan was adopted

The purpose of the Human Services planning process is to:

With community input, create a unified plan for identifying needs and resources for addressing those needs.

Consolidate funding to a broad range of human service related non-profits into a single process.

Provide consistency of funding through a two-year allocation process.

Encourage equity through a competitive Request for Proposals (RFP) process using community volunteers on the review committees.

Promote accountability by requiring outcome measures and outputs with ongoing contract monitoring by the Housing and Community Development Department (HCD) staff.


Considerations

What is required?

Local, State and Federal Regulations

What can we change?

Program Outcomes for Tucson Beneficiaries


Funding Considerations: Basic Services, Emerging Needs, Organizational Capacity, Experience and Performance Criteria

Basic Services

Emerging Needs

Organizational Capacity/Experience City and Sub-recipients

Performance

Application and Leveraging


The Funding Allocation Process: Application Format, Rating and Ranking, Funding Categories and Amounts, Schedule and Intervals

Application Format - Zoom Grants

Rating and Ranking –Application

Funding Categories and Amounts

Schedule for Request for Proposals (RFP)

Multi-Year Funding Intervals


Priority Needs: Data, Program Regulations, Available Funding

Data Driven or Evidence Based Defined by Program Regulations Available Funding – New Opportunity Emergencies


Discussion Regarding Un-met Needs: Populations, Services & Activities, Local Expertise and Capacity, and Facilities

Populations – Top un-met needs? Alcohol/Other Drug Addicted Persons

Elderly and Frail Elderly

Ex-Offenders

Homeless Persons

Persons with Disabilities

Persons with HIV/AIDS & their families

Persons with Severe Mental Illness

Single Parent Households

Veterans

Victims of Domestic Violence

Youth

Services & Activities

Local Expertise and Capacity

Facilities


Hand-Out Materials

• Survey - Homelessness

• Survey - Human Services

• Survey – Consolidated Plan Goals and Priorities

• These are on-line:

https://www.tucsonaz.gov/hcd/2018-annual-action-plan

Please don’t forget to sign in and update your contact information!










5 Minute BREAK


Human Services Participant Survey DRAFT Questions

How do we know….

we are making a positive difference in the lives of program participants?


Client Satisfaction: Support for Case Plan or Goals

Question #1, A&B

A. Do you have a Case Plan or a written list of your needs and goals related to the human services programs offered by this agency?

B. If yes, did you review your case plan or list of goals with agency staff?

Answer #1, A&B

A.

___Yes

___No

B.

____Yes

____No

____This was a one-time need for this service.

Comments:


Client Satisfaction: Access to Services

Question #2, A&B

A. How easy was it to get an appointment for services at this agency?

B. How easy was it to travel to the site where the services are offered?

Answer #2, A&B A. ___I got an appointment within a week. ___I was placed on a waiting list. ___I had trouble getting someone to return my phone call or email. ___I was referred to another agency for services because__________________.

B.

____It was easy to travel to the service site. ____It was difficult to travel to the service site. I travel by: ___my own car ___public bus services ___friend/family ___special transportation service ___uber, lyft, taxi ___walk or bike


Client Satisfaction: Quality of Information

Question #3

Were the application forms and informational materials provided for this service easy to understand and easy to complete, including information provided on a web site?

Answer #3

___Yes

___No

Comments:


Client Satisfaction: Interaction with Agency Employees

Question #4

Were the employees who helped you knowledgeable about the services offered and did they treat you with respect, both over the phone and in person?

Answer #4

___Yes

___No

Comments:


Client Satisfaction: Overall Value of this Service

Question #5, A&B

A. Did this agency provide you the level of support you were expecting?

B. How valuable was this service in helping you achieve your goals?

Answer #5, A&B A.

___Yes

___No

___The services provided by this agency exceeded my expectations.

___I would prefer to use another agency for this service.

B.

___This service is very valuable to me.

___This service is not as valuable as I had hoped.

I would change the following:


Questions and Comments on the Draft FY 2018 Annual Action Plan

Thank you!


Documents

FY 2018 Annual Action Plan - Tucson · HCD Submits the FY 2018 Mayor and Council approved Annual Action Plan to HUD for Review and Approval NO LATER THAN May 15, 2017 Ann Vargas,