FY 2017 Accomplishments Report

Mission

Play More: Connecting our whole community to wellness, the

outdoors, and lifelong learning.

Purpose

Durham Parks and Recreation provides opportunities for our community to play more.

Vision

Durham is the leading city in providing an excellent and sustainable quality of life.

Table of Contents

Table of Contents:

Message from the Director 4

Master Plan in Practice 5

Grants & Donations 6

Technology 7

Renovations & Development 8

1/2 Penny for Parks & Trails 9

Park Maintenance 10

Community Partnerships 13

Programs 16

Events 18

Awards & Recognition 21

RAC 22

Professional Staff 23

Staff Development 25

Employee Recognition & Awards 26

Employee Appreciation 27

Recreation Advisory Commission

Gene Carleton (RAC Chair) David Green (RAC Vice-Chair) LaToya Bogan Marge Clemons David Fellerath Kevin Lloyd Rebecca Reyes (Mayor’s Appointee) Beth Timson Frank White Steve Schewel (City Council Representative) The mission of the Recreation Advisory Commission is to advocate for Durham Parks and Recreation and the Durham community.

Executive Team

Rhonda B. Parker, CPRP Director

Joy Guy, CPRP Assistant Director

Thomas Dawson, RLA Assistant Director

Jason Jones, CPRP Assistant Director

Cover Photos: (clockwise from top left)

Lake Michie, Administrative Building, West

Point on the Eno Park, Indian Trail Park.

Rhonda B. Parker, CPRP Director

Another fiscal year has passed and at the

culmination of the third year of the ½ Penny tax for

parks and trails funding, Durham Parks and

Recreation (DPR) with support from General Services and Public Works continues

the progress of renovating and replacing park restrooms, paving of driveways and

parking lots, replacement of playgrounds, regrading of athletic fields and other

special projects.

Trails have been successfully incorporated into DPR’s plans, including the

development of the Trails Action Group (TAG), completion of the Trails Condition

Assessment, coordination with Public Works Stormwater’s Assessment of

stormwater structures in Parks, Trails and Cemeteries, and the transition of the

Durham Community Trail Watch Volunteer Group from the Police Department to

DPR. DPR has also taken on the responsibility of managing contracts for slope failure

repairs on the trails, and patching potholes with “coal patch”.

The DPR team stepped up yet again listening to the needs of the participants and

offered unique and popular programs, events and athletic programs including

Spinning and Pickleball (indoor and outdoor courts). DPR also expanded the Cultural

Heritage and Tiny Tots Programs.

Our Mission continues to be “Play More: Connecting our whole community to

wellness, the outdoors, and lifelong learning”. We couldn’t do this without our DPR

Employees (Part-Time and Full-time), the participants and residents of Durham, the

Durham City Council, the City Manager’s Office and our volunteers. We have come a

long way, and we will continue to improve our processes to ensure accessibility and

inclusion, through facility enhancements, customer service, and programming.

Thank You!

Message from the Director

Rhonda 4

Master Plan in Practice

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Since the adoption of the Master Plan in 2013, DPR has worked to accomplish the goals

of making connections, improving sustainability, and optimizing facilities and programs.

Making Connections

DPR hired a parks planner to focus on access to parks, trails, and connections to sidewalks.

Several connection trails are in development to connect parks to communities in partnership with the Transportation Department’s Bike and Pedestrian Coordinator.

Improving Sustainability

DPR has improved maintenance of facilities, continued to offer programming, and have remained within budgets. DPR continues to follow best management practices for land and water conservation.

Optimizing Facilities and Programs

DPR uses GIS maps to show distribution of planned, under construction, and recently completed projects to visually illustrate equity in project development.

Community

DPR uses recreation program staff to engage the community and assist planners in public participation for park projects.

DPR sends representatives to all PAC meetings and frequently meets with neighborhood associations. DPR has a range of community partners often facilitated through the RAC, the PACs, and the Durham Parks Foundation.

Connections

DPR has incorporated the trail system into the parks system with planning, development, and maintenance and looks for new pedestrian and vehicular connections to communities.

DPR received a $20,000 grant from NRPA and The Walt Disney Company to convert

the outdoor skating rink at W.D. Hill Recreation Center into a futsal court, as part of

the 2016 Parks Build Community campaign. DPR was also selected to participate in

the 2017 campaign, renamed Meet Me at the Park. The funds will be used to make

improvements to the outdoor basketball courts at Walltown Park.

Crest Street Park received a new playground and upgrades in August 2016 through a

grant from KaBoom valued at $150,000! Blue Cross Blue Shield of NC provided 230

volunteers to help build the playground. DPR also partnered with Keep Durham

Beautiful, the Crest Street Community Council, Achievement Academy of Durham,

and the Duke Durham Neighborhood Partnership for this project.

Additional grant-funded projects completed included the Challenge Flag Football and Multi-Cultural Tennis Lessons. The Durham Parks Foundation was awarded $25,000 from PetSafe to build a small dog park at Duke Park.

Grants & Donations

Grant Funding Cash Donations

$172,498

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$9,203 $10,431 In-Kind Donations

Technology DPR upgraded it’s recreation software from CLASS to ActiveNet. Staff initiated an aggressive timeline of conversion by December 1, 2016. The transition to ActiveNet was successful with no service interruptions to customers.

The benefits of the new software system include:

The service fee for online transactions has been eliminated Customers can utilize their Program Fee Waiver online Online access to receipts and childcare tax information Organizations have the ability to pay online Staff have web-based access to the program Improved communication to customers regarding upcoming payments, overdue balances, and program emails

Automated scheduled reports Program instructors can access online information Online picnic shelter reservations and membership sales Customized brochure and finance exports Ability to link to GIS data for residency status

Cityworks Implementation Continues

Maintenance personnel have continued to use Cityworks for park mowing and cleanup routes. Other units are using Cityworks to receive work orders for park repairs.

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Renovations & Development

The City purchased 50 acres of land located on Hoover Road in January 2017 for development of an athletic park.

The playground at Indian Trail Park was renovated with new equipment, benches, and plantings. Repairs were also made to the sidewalk around the playground to increase accessibility. Vegetation was removed from the area between the playground, parking lot, and adjacent street, with help from The Goat Squad.

The tennis courts at Elmira Avenue Park and Southern Boundaries Park were renovated.

Basketball courts at Red Maple Park and Sherwood Park were renovated.

The dehumidification system at Edison Johnson Aquatic Center was replaced.

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1/2 Penny for Parks & Trails

New guardrails were installed at C.R. Wood Park and Lakeview Park, totaling 715 linear feet of guardrail.

Bathroom renovations were completed at Southern Boundaries Park, Whippoorwill Park, and Wrightwood Park.

Parking lots were paved at Red Maple Park, Duke Park, Lakeview Park, and Wrightwood Park.

Repair of the drainage pipe under the Forest Hills Park picnic shelter was replaced.

Trees were cleared around athletic fields at Pineywood Park and Valley Springs Park, to allow for better turf growth and maintenance.

Entrance gates were installed at Sherwood Park and Walltown Park. Fencing from an old ballfield was removed at Walltown Park to create an open play meadow.

Repairs were made to the skate park at Durham Central Park.

The playground at Long Meadow Park was resurfaced, after the surfacing was washed away by flood waters.

Field and court repairs were made at several parks. Infield materials and drainage improvements were made to Valley Springs Park. Crest Street Park received infield drainage materials and grading. Cracks in the tennis courts at Rock Quarry Park were repaired.

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Park Maintenance

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Park Maintenance

The poured-in-place rubber safety surfacing at Forest Hills Park playground

was replaced, as well as one swing set. The new swing set includes one

accessible swing seat.

Sherwood Park athletic court renovation was completed in April. Two

previously under-utilized basketball courts were converted into a futsal

court.

The playground at Indian Trail Park was replaced. The previous playground

was over 20 years old and no longer met current safety standards. Staff

worked with the community to choose a playground that met their

expectations.

The playground safety surfacing at Long Meadow Park was replaced after

floods that resulted from Hurricane Matthew. DPR Maintenance staff

worked together with Public Works staff to remove debris, install drainage

mechanisms, and prepare the playground for new safety surfacing.

Maintenance staff worked together with Durham Bulls Baseball Club crews

to upgrade the baseball fields at Long Meadow Park.

Maintenance Crews participated in their first “Park Convergence” at Burton

Park in June. The maintenance team converged on the park and spent the

day doing a heavier than normal maintenance service. They were able to

make noticeable changes in the park with an “all-hands-on-deck” approach.

Their efforts included: clearing brush, trimming tree limbs, fence repair,

playground repair, removal of 6 inches of silt for pedestrian walkways, and

pressure washing the picnic shelter and walkways.

DPR Maintenance staff have acquired responsibility for landscaping

services at Edison Johnson, Campus Hills, W.D. Hill, Walltown Park, and

Weaver Street Recreation Centers, Forest Hills Neighborhood Clubhouse,

and Spruce Pine Lodge.

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Cleanliness of Facility met or exceeded expectations: 467 out of 493 surveys received (95%) 12

Park Maintenance, continued

Community Partnerships

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DPR partnered with WebMD Health Corp to plan their employee corporate social responsibility initiative, WebMD Impact Day on October 18, 2016. WebMD employees worked to clear out and prep the community garden at Edison Johnson Recreation Center for winter vegetables. WebMD also made a significant donation to the Durham Parks Foundation.

DPR’s Outdoor Recreation unit partnered with PAC5 for a Community Campfire at Edgemont Park in December 2016, to provide a “Photos with Santa” event for the neighborhood. Over 80 adults and children were in attendance.

DPR partners with Duke Athletics for the recurring program Kids Day Out. During this program, participants attend Duke football or baseball games, and meet the coaches and players.

DPR continued its successful partnership with Duke University Medical Center to treat childhood obesity at the community level. The program titled “Bull City Fit” was established in 2012 and its designed to integrate a state-of-the-art health system with one of DPR’s largest facilities, Edison Johnson Recreation Center. Clinicians, dieticians, physical therapists, and health educators from Duke Children’s Hospital Lifestyles Program worked with staff at DPR to develop a fitness program, nutrition education, gardening activities and peer support tailored towards treating childhood obesity at the community level.

DPR entered into a cooperative agreement with Triangle Ultimate for Summer Camp 2017, to teach our youth and teen participants Ultimate Frisbee through drills and skills sessions. With this agreement we were able to expose over 300 kids to this new opportunity and great sport.

Through a partnership with Durham Atle tico, free Futsal clinics are offered for youth at Lyon Park twice each year. In exchange, Durham Atle tico is able to use gym space for their league.

W.D. Hill Recreation Center has forged a collaborative relationship with Believers United For Progress (BUFP), as essential service providers in the neighborhoods which bound both adjacent facilities. BUFP provides activities including Family Fun Fest, Community Dinner, and HYPE Program (Hayti Youth for Progress).

Community Partnerships

Community Partnerships, continued

A list of many of DPR’s partner organizations that have benefitted from discounted or waived rental fees as part of our efforts to support partner organizations with similar missions.

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Action for Community/Durham Soli-darity American Dance Festival Antioch Baptist Church Art of Cool Believer's United for Progress Central Park School City Of Burlington City Police Department Dominators 14U Fast Pitch Softball Team Durham Area Masters Aquatics Durham Arts Council Durham Athletico LLC Durham Bulls Youth Athletic League Durham County Board of Elections Durham County Public Health Durham Head Start Durham Housing Authority Durham Lions Club Durham Technical Community College

Durham Together for Resilient Youth Durham TRY East Coast Greenway Alliance East Durham Children's Initiative El Centro Hispano El Kilombo Eno Community Tennis Association Eno River Association Forest Hills Neighborhood Association Full Frame Film Festival Habitat for Humanity Keep Durham Beautiful Kid's Vote Kidznotes Life International Church Long Ball Durham Maureen Joy Charter McMannen United Methodist Church Mount Zion Christian Church NC Coastal Girl Scouts North Carolina Recreation and Parks

Association Neighborhood Allies/ABCD of Durham One Community, One Voice, One Vi-sion One Hit Community Empowerment Program Orange Tennis Club Partners Against Crime Real Durham of DCIA South Durham Little League South East Durham Joint Community Council Step Up Durham Tennis Without Borders Trosa United Way Of The Greater Triangle Urban Hope - the Navigators Walltown Community Association World Rabies Day YMCA of the Triangle

Programs

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DPR hosted the NC Senior Games Track and Field events at the Durham County Stadium on September 28. Over 300 athletes from across the state came to participate. This was the first time the event was hosted in Durham.

Walltown Park Recreation Center staff hosted their first Fright Night and Fall Festival at Forest Hills Neighborhood Clubhouse on October 14. The inaugural program was a great success with 300 people in attendance.

New Year, New You week of events was held at all recreation centers during the first week of January. Participants were able to try out fitness programs and equipment at no cost.

On January 5, 2017, Weaver Street Recreation Center staff and 21 youth visited Carmichael Arena for a UNC Women’s Basketball Game. Half-time of the game provided an amazing experience for 11 aspiring basketball stars as they participated in a scrimmage under the bright lights of Carmichael Arena.

The first Mature Adult Prom was hosted at Walltown Park Recreation Center on May 24.

Special Olympics Spring Games took place at Durham Academy on April 21. Over 1,000 volunteers assisted with this event.

The Teen Basketball League included 120 athletes participating on 8 teams.

All summer camp participants enjoyed a Carnival event at Herndon Park, where they played games, took a turn on the slip-and-slide, and enjoyed a cold treat.

Programs

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Events

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Latino Fiesta and Soccer Challenge was held on Saturday, October 15 at Holton Career and Resource Center. There were 800 people in attendance.

Barktoberfest was held at Rock Quarry Park on October 16, and attended by 2,000 people.

Hallow-Eno was held at West Point on the Eno Park on October 31. There were 800-1,000 people in attendance.

The 7th annual Holiday Fun Fest was held on December 3, 2016 at Durham County Stadium. Over 7,000 people enjoyed music, sledding, pony rides, vendors, and more.

Santa Paws was held at the Durham Armory on December 9. An estimated 250 dogs and their human companions attended the event to have their photo taken with Santa.

The Holiday Parade returned to the streets of downtown Durham on December 10, 2016. The parade featured 98 units including 11 bands and 13 floats.

The annual Pickleball Tournament was held at Walltown Park Recreation Center on December 3. The event was fully registered with 28 competitors.

A Christmas Open House was hosted at West Point on the Eno Park on December 11. Two hundred residents enjoyed music, Victorian ornament making, mill demonstrations, and a photo booth. The Croasdaile Garden Club decorated the McCowan-Mangum House for the event.

The 45th annual Senior Holiday Party took place on December 13 at the Sheraton Imperial Hotel and Conference Center, with 850 participants.

Events

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Events, continued

Holton Career and Resource Center hosted Frosty Family Affair on December 15, 2016 for 50 participants, and the Kwanza Celebration on December 30, 2016, which had 100 participants.

The Dr. Martin Luther King Jr. Celebration was held at WD Hill Recreation Center with 90 residents in attendance.

Outdoor Recreation hosted the inaugural Lake Michie Crappie Tournament in conjunction with the annual Lakes Season Opening Celebration. Over 115 people attended the event, and 23 registered for the tournament.

West Point on the Eno Park and Campus Hills Park hosted Egg Hunts on April 8.

The 2016 Earth Day Festival was held on April 23 at Holton Career and Resource Center.

The 2016 Special Olympics Spring Games were held at Durham Academy on April 25. The event included 367 athletes and over 1,000 spectators.

Canine Field Day was held on May 7, 2016 at Rock Quarry Park. 237 people attended with their canine companions.

Bike Fest was held on May 7, 2016 at Solite Park, with 150 people in attendance.

The Bimbe Cultural Arts Festival took place on May 21, 2016 with an estimated 10,000 participants. Three events were held during the week leading up to the festival—a basketball game, skate party, and block party. Combined attendance at these events totaled 435.

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Awards & Recognition NATIONAL ACCREDITATION

DPR has been accredited by the Commission for

Accreditation for Park and Recreation Agencies (CAPRA)

since 2008, with the most recent reaccreditation

occurring in October 2013.CAPRA accreditation is a

quality assurance and quality improvement process

demonstrating an agency’s commitment to its

employees, volunteers, patrons, and community.

2016 PLAYFUL CITY USA COMMUNITY DESIGNATION

KaBOOM!, a national non-profit dedicated to bringing

play back into children’s lives, honored Durham, as a

Playful City USA for the ninth straight year. The

nationwide announcement by KaBOOM! was made in

May 2017. The honor is Durham’s ongoing

commitment to play and “for being a pioneer in play,

investing in children, and believing in the vision of a

great place to play within walking distance of every

child in Durham, North Carolina.”

GOLDEN LEAF AWARD

The newly restored Wrightwood Park restroom building was honored for excellence

in design and preservation at the 2017 Gold Leaf Awards for Community

Appearance. The program is sponsored by the Durham City-County Appearance

Commission, Keep Durham Beautiful, and the Durham City-County Environmental

Affairs Board. There were 19 entries in seven categories in addition to the People’s

Choice winner. The Wrightwood project was recognized as the People’s Choice,

which was selected by public vote from the nominees in all categories.

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Recreation Advisory Commission

The responsibilities of the Recreation Advisory Commission (RAC) include:

Representing different groups from Durham – sometimes particular sports, sometimes areas of the community.

Attending different City functions and communicating between resident groups and Durham Parks and Recreation.

Discussing and making recommendations to the department and City Management on issues affecting parks and recreation in Durham, including budget priorities.

Attending statewide training conferences on citizen boards. Serving as members of the North Carolina Recreation and Park Association. Building community partnerships by making recommendations on fee waivers for

community and athletic groups using City park facilities; lobbying and affecting legislation; and believing in the purpose, value, and benefits of parks and recreation.

Accomplishments:

RAC members made connections with the community through the Holiday Parade, Crest Street Park KaBoom playground build, DPR events, ATT Trail Watch, and by serving on various Commissions and Committees.

Advocate for City Park Rangers Guide department future projects through CIP

priority rankings and Indian Trail playground recommendation

Approval of 31 fee waiver requests

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Professional Staff

Certified Therapeutic Recreation Specialist

William Clemmons Special Programs Supervisor

Abby Brown Recreation Assistant Supervisor

Many staff maintain certifications that are essential to the daily operations of the department:

Certified Pool Operators

Basic School Age Care

Pesticide Application Certification

Multiple instructional certifications (i.e. Lifeguarding, First Aid, Group Fitness, Water Fitness, etc.)

Registered Landscape Architect

Certified Planner

Certified Park and Recreation Professionals:

Rhonda Parker, Director

Joy Guy, Assistant Director

Jason Jones, Assistant Director

Robert Jennings, Parks Superintendent

Colleen Fear, Recreation Manager

Jeff Forde, Recreation Manager

Gina Morais, Recreation Manager

Michelle Burger, Program Administrator

Jennifer Yowell, Program Administrator

Andre White, Recreation Supervisor

Alex Hurdle, Recreation Assistant Supervisor

Jonathan Ray, Recreation Assistant Supervisor

Alexandra Burress, Recreation Specialist

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Certified Playground Safety Inspector

Michelle Burger Program Administrator

Gina Morais Recreation Manager

Robert Jennings Parks Superintendent

Professional Staff

DPR hosted the first Zip Line Challenge, as part of the 7 Stars Employee Giving Campaign at Bethesda Park on November 4, 2016. Over $500 was raised for the Durham Parks Foundation.

Staff volunteered their time to help serve over 100 visitors from Durham Academy’s 2nd grade class.

A group of sixth grade students from Rochester, NY visited DPR on May 15, 2017. The class was working on their research and service project on the importance of Play.

Staff housed in the Administrative Building participated in the Smart Energy in Offices energy-saving program with Duke Energy. DPR was the #1 participant state-wide for the program with 36% participation. Staff pledged to save energy through simple measures such as turning off lights, taking the stairs instead of elevators, and powering down electronics when not in use.

Staff spent a morning working in the garden at West Point on the Eno Park, to prepare it for the Plant-a-Row program. The innovative program encourages community gardens and home gardeners to grow and donate leafy greens, filling starches, and nutritious vegetables to area food pantries.

106 Volunteer Hours

Recorded by DPR

Employees through

the City’s Volunteer

Leave Policy

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DPR “GIVES BACK” TO OUR COMMUNITY HIGHLIGHTS

Staff Development Director Rhonda B. Parker was invited to speak at the NIS Citizenship and Government Outdoor Classroom on June 22 at Walltown Park and Recreation Center.

Outdoor Recreation staff member Ryan Sailstad, Recreation Supervisor, presented at the Association for Challenge Course Technology (ACCT) International Conference in Savannah, GA on February 3, 2017. ACCT is the professional membership organization in the United States that sets the safety, operational, and ethical standards for the challenge course industry. They presented “Record Keeping Digitally and for Free.”

The Annual LeadHERship Conference was held in April in Greensboro. These conferences are hosted by Recreation Resource Services, and each year they attract 100+ attendees from across the state. The conference is designed to motivate and empower women, in both their personal and professional lives. This year’s attendees were: Sherita Anderson, Cassandra Bennett, Rosalie Bocelli, Tammy Brown, Michelle Burger, Allie Burress, Patricia Coates, Felicia Griffin, Lauren McKinnis, Kellie McLean, and Gina Morais.

DPR hosted a speaker from Hoffman’s Grass Nursery to discuss uses of grass plantings for landscaping, bio-retention, prairies and green mulch. Staff from the DPR Landscape Crew, General Services Department, and Planning Department attended.

Colleen Fear, Recreation and Aquatics Manager, attended Certified Pool Operator’s training hosted by Duke University on June 29-30.

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Employee Recognition & Awards

CITY’S SEVEN STARS RECOGNITION PROGRAM DPR Employees recognized in 2017 through the City’s Seven Stars Program:

July 2016—Stacy Stone, “Leadership” July 2016—Alex Hurdle, “Our Employees” August 2016—Will Thorpe, “Customer Service” November 2016—Danny Blake, “Leadership” March 2017—Kellie McLean, “Our Employees” March 2017—ActiveNet Implementation Team (Rich Hahn, Josh Powell,

Michelle Burger, Gina Morais, Amy Pehowic, Sherita Anderson, Nicole Moreno, Jennifer Yowell, and Toma Walton), “Teamwork”

May 2017—Ryan Sailstad, “Leadership” DPR EMPLOYEE OF THE MONTH AWARDS This staff monthly recognition program was implemented in 2011 and is managed by an employee recognition committee, comprised of staff representing work units throughout the department. These monthly awards are determined through peer nominations and confirmed by the Director.

July 2016—Billy Price & Dwight Powell, “Teamwork” and “Customer Service” August 2016—Hubert Mills, “Teamwork” September 2016—Haylie Matthis, “Integrity” October 2016—Annette Smith, “Service to Community” November 2016—Kristen Randall, “Leadership” December 2016—Jonathan Ray & Michelle Blume, “Customer Service” January 2017– Josh Powell, “Service to Co-workers” February 2017—Allie Burress, “Teamwork” March 2017—Michael Honeycutt, “Customer Service” April 2017– Andre White, “Leadership” May 2017—Nathan Batchler, “Customer Service” and “Teamwork” June 2017—Lauren McKinnis, “Open Communication”

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Employee Appreciation STAFF RODEO

Carrying on the tradition started by the Maintenance Unit, Athletics and Walltown staff hosted a Rodeo at Forest Hills Park. Staff competed in several well-planned activities highlighting athletic and recreation center programs, including a water balloon toss, athletics relay race, and STEM activity. The team led by Assistant Director took home to Rodeo trophy. Following the activities, everyone enjoyed a delicious lunch prepared by the Maintenance unit.

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ICE CREAM CELEBRATION

DPR staff had a lot to celebrate in April! The quarterly all-staff meeting was used to celebrate the City’s birthday, DPR’s 93rd birthday, DPR’s success on the most recent Resident Satisfaction Survey, and the addition of two new crews to the Maintenance unit. The meeting concluded with an ice cream social catered by Ben & Jerry’s.

Employee Appreciation EMPLOYEE APPRECIATION EVENT

DPR hosted its annual Employee Appreciation Event to recognize and celebrate individual and departmental successes on Wednesday, January 18. The event included a catered lunch, award ceremony, Lip Sync Battle, photo booth, and games. The event also provided an opportunity for staff to participate in the tradition of giving back to our community by donating items to the Ronald McDonald House.

DPR Director, Rhonda Parker, presented eight awards to employees as part of the annual DPR Employee Appreciation Event. All DPR full time employees and part-time employees with benefits were eligible for the awards and were invited to attend the annual event.

Awards were given to employees selected by their peers to have demonstrated each of the City values.

Integrity – Tammy Brown Customer Service – Sherita Anderson Teamwork – Christian Dixon Teamwork – Matthew Sprouse Leadership – Robert Jennings Open Communication – Cicely Parrish Fairness – Rich Hahn Fairness – Kim Oberle Our Employees – Michelle Burger DPR Play More Award – Kenneth Brooks

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