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FY 2015 MITHI ICT PLAN AND BUDGET PREPARATION
IDEAL/FULL COMPLIANCE
SUBSTANTIAL COMPLIANCE
March 28, 2014 STRATEGIC PLAN (covering 3 YEARS)
PLAN for FY 2015 (highlighted fields)
Plan for FY2015 translated into Budgetary Requirements = Entered into DBM OSBPS
April 4, 2014 OSBPS Printout + ISSP/Plan for FY2015 = Submitted to MITHI (due date) through OED of DOST-ICTO
March* to May, 2014
*may begin as soon as a submission is made as early as
February
MITHI evaluates: 1. 3-YEAR ISSP 2. OSBPS printout (BP Form 201)
MITHI evaluates: 1. FY 2015 Plan (highlighted fields) 2. OSBPS printout (BP Form 201)
MITHI conducts TBH for ICT-related budget requests
May, 2014 MITHI submits its Recommendation on ICT-related budget requests to the DBM
May to June, 2014 DBM makes its final review
Nov 28, 2014 STRATEGIC PLAN (covering 3 YEARS) to be submitted
Translate the Plan into Budgetary Requirements
Enter Budgetary Requirements into
DBM OSBPS
Print out BP Forms on ICT Budget from
OSBPS
Submit: 1. ISSP/FY2015 Plan
AND 2. OSPBS Printout
MITHI Evaluates: 1. ISSP/FY2015 Plan
AND 2. OSPBS Printout
MITHI conducts Technical Budget Hearings on ICT
Information Systems a. Strategic Plan
OR b. FY 2015 Plan
MITHI recommends agency ICT budget level to the DBM
MITHI BUDGET PROCESS
DBM conducts final review
Information Systems a. Strategic Plan OR
b. FY 2015 Plan
ISSP / FY 2015 IS Plan
• Mandatory on all agencies – Even agencies with existing/active ISSPs – FYI: For FY 2016 and 2017, only an Updated Development Plan will be required
ISSP / FY 2015 IS Plan
• No ISSP, No ICT Budget – Basis for evaluation of the budget – Substantial Compliance: FY 2015 IS Plan • Complete ISSPs will be given preference
– The Complete ISSP must be submitted on or before November 28, 2014. • No ISSP, No IT Budget (release)
Enter Budgetary Requirements into
DBM OSBPS
ICT Budgetary Requirements and The OSBPS
• ICT-pertinent Sub-Object Classes and Sub-Object Codes – Organic-use ICT hardware: GASS, STO, O – Project-specific use ICT hardware: Project
• Tagging: MITHI Key Program Code – Project-level (vs Item-level) will be followed – Thus: ICT Projects (with non-ICT Items) vs. Non-ICT Projects (with ICT Items)
ICT-PERTINENT EXPENDITURE ITEMS MAINTENANCE AND OTHER
OPERATING EXPENSES (MOOE) OTHER MOOE CAPITAL OUTLAYS (CO)
TRAINING AND SCHOLARSHIP EXPENSES • ICT Training Expenses
RENT/LEASE EXPENSES • ICT Office
Equipment • ICT Infrastructure
Machineries and Equipment
OFFICE EQUIPMENT, FURNITURE AND FIXTURES • ICT Office Equipment include
desktop computers, mobile computing devices, tablets, printers, scanners, and other ICT office equipment necessary for office productivity, and network devices (e.g. switches, routers, power supplies).
• ICT Software include essential office productivity software, network management and database management software.
SUPPLIES AND MATERIALS EXPENSES • ICT Office Supplies, particularly expendable
and semi-expendable ICT supplies, accessories, and peripherals
COMMUNICATION EXPENSES • Telephone (mobile and landline); • Internet Subscription; • Cable, Satellite, Telegraph and Radio
SUBSCRIPTION EXPENSES • ICT Software
Subscriptions
PROFESSIONAL SERVICES • ICT Consultancy Services
GENERAL SERVICES • pertains to maintenance of existing ICT
systems
MACHINERIES AND EQUIPMENT • ICT Infrastructure, Machineries
and Equipment - shall include the value or cost of machineries for communication networks and data center and storage facilities.
REPAIRS AND MAINTENANCE • All ICT Infrastructure, Machineries and
Equipment (Including Leased ICT Resources)
ICT Budgetary Requirements and The OSBPS
1. The Printout from the OSBP System of: a. Items logged into ICT Sub-Object Classes b. Projects tagged as part of MITHI
+ 2. IS Strategic Plan OR the FY 2015 IS Plan
= ICT Plan and Budget which will be the Primary Evaluation Document
ICT Budgetary Requirements and The OSBPS
• TO: MITHI Steering Committee • THRU:
Louis Napoleon C. Casambre Executive Director Information and Communications Technology Office Department of Science and Technology • SUBJ: ICT Plan and Budget Submission for FY 2015
MITHI Evaluates: 1. ISSP/FY2015 Plan
AND 2. OSPBS Printout
MITHI Evaluation • Some Criteria – Priority projects of the Administration – Consistency with the EGMP – Redundancy with iGovPhil – Feasibility of incorporation into Approved Projects – Magnitude and degree of impact – Level of maturity/readiness of the proposal – Capability of the agency to implement
• Clarificatory TBH
Public Financial Management Citizen
Frontline Services Delivery
Health
Higher Education
Basic Education
Transparency and Citizen’s Participation Justice,
Peace and Order
Energy
iGov and Infrastructure
Land and Geospatial Information
Citizen Registry
Disaster Manageme
nt and Climate Change
MITHI Sector
Clusters
MITHI Evaluation
• MITHI Steering Committee Endorsement to DBM = Recommended ICT budget level for the Agency which submitted the same
• The DBM Executive Review Board (ERB)
Other Provisions • NEDA Investment Coordination Committee (ICC)
review and approval for Projects > P1B • Approved budgets shall not be realigned without
prior approval of the MITHI • All agencies to which E-Government Funds have
been given since the inception of the Fund shall be required to submit a Project Status Report or a Project Completion Report
• Follow other DBM Budget Prep Guidelines: FEs, PIB, ZBB, etc.
Dec.%27,%2013Issuance%of%NBM%119%7%Budget%Priorities%Framework%for%the%Preparation%of%the%FY%2015%Agency%Budget%Proposals%(incl.%FEs)
Jan.%6,%2014 Issuance%of%NBM%120%7%2015%Budget%CallBudget%Forum
Jan.%13,%2014 %%%DBM%Officials/Employees%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%National%Government%Agencies,%by%Sectoral%Grouping%%%%
Jan.%14,%2014 %%%%%%%%%%%1.%Infrastructure,%Agriculture%and%Gen.%ServicesJan.%15,%2014 %%%%%%%%%%%2.%Social%and%DefenseJan.%16,%2014 %%%GOCCs%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%
Starting%Jan.%17,%2014 %%%DBM%ROs%with%Agency%ROs
3rd%wk.%of%Jan. Cabinet%Meeting%on%Priorities,%Budget%Strategies%and%Processes%
4th%wk.%of%Jan. Workshop%with%Key%Departments%on%Priorities%and%StrategiesJan.7%Feb,%2014 Agency%consultations%on%on7going%programs%and%projects%w/:
%%%%RDCs%/%CSOs%/%Other%/%Stakeholders%under%GPB1st%wk.%of%Feb.%2014 Meeting%with%the%President%on%the%Priorities%for%FY%2014
FY 2015 Budget Prep Calendar
IDEAL/FULL COMPLIANCE
SUBSTANTIAL COMPLIANCE
March 28, 2014 STRATEGIC PLAN (covering 3 YEARS)
PLAN for FY 2015 (highlighted fields)
Plan for FY2015 translated into Budgetary Requirements = Entered into DBM OSBPS
April 4, 2014 OSBPS Printout + ISSP/Plan for FY2015 = Submitted to MITHI (due date) through OED of DOST-ICTO
March* to May, 2014
*may begin as soon as a submission is made as early as
February
MITHI evaluates: 1. 3-YEAR ISSP 2. OSBPS printout (BP Form 201)
MITHI evaluates: 1. FY 2015 Plan (highlighted fields) 2. OSBPS printout (BP Form 201)
MITHI conducts TBH for ICT-related budget requests
May, 2014 MITHI submits its Recommendation on ICT-related budget requests to the DBM
May to June, 2014 DBM makes its final review
Nov 28, 2014 STRATEGIC PLAN (covering 3 YEARS) to be submitted
Deadline for submission of 2013 actual obligations - BP 201
Deadline for submission (online) of 2015 Budget Proposals
Technical Budget Hearings with Agencies
DBM Budget Review
DBCC Deliberation
Presentation to the President and Cabinet of the FY 2015 Proposed Budget Levels of Departments/Agencies/SPFs
Sending of Confirmation Letters to Agencies
Finalization of FY 2015 Budget Documents
Printing of FY 2015 Budget Documents
Submission of FY 2015 Budget Documents to the President
Submission of FY 2015 President's Budget to Congress
March 10, 2014
March 28, 2014
Apr 7 - May 9, 2014
May 12 - June 6, 2014
June 9 - 10, 2014
June 13, 2014
June 23 - 27, 2014
July 1 - 9, 2014
July 10 - 24, 2014
July 25, 2014
July 29, 2014
FY 2015 Budget Prep Calendar
THANK YOU.