FY 2012 Budget & Legislative Changes Financial Area Representatives Meeting July 21, 2011

FY 2012 Budget & Legislative ChangesFY 2012 Budget & Legislative Changes

Financial Area Representatives

Meeting July 21, 2011

FY 2012 BudgetFY 2012 BudgetFY 2012 BudgetFY 2012 Budget

Changes to UTSA’s state budget represent a loss of $11 million in discretionary funding and deep reductions in Special Items Total GR reduction = <$12.8 million>, or

12.5% less than amount originally funded in the last biennium

Changes to UTSA’s state budget represent a loss of $11 million in discretionary funding and deep reductions in Special Items Total GR reduction = <$12.8 million>, or

12.5% less than amount originally funded in the last biennium

FY 2012 BudgetFY 2012 BudgetFY 2012 BudgetFY 2012 Budget

Permanent Base Reductions passed on to Special Items: Institute of Texan Cultures <$488,282> Center for Water Research <$131,250> Texas State Data Center <$113,813> TexPREP <$139,298> SALSI <$1,265,000> P-16 Council <$250,000>

Permanent Base Reductions passed on to Special Items: Institute of Texan Cultures <$488,282> Center for Water Research <$131,250> Texas State Data Center <$113,813> TexPREP <$139,298> SALSI <$1,265,000> P-16 Council <$250,000>

FY 2012 BudgetFY 2012 BudgetFY 2012 BudgetFY 2012 BudgetBalance of permanent reductions to state

appropriations will be covered by: Increases in base tuition revenue budgets:

Statutory tuition – enrollment growth & change in mix between UG and GR SCH

Designated tuition – enrollment growth & rate change

Overhead recovery from auxiliary enterprises Prior year ‘savings’ of unallocated base designated

tuition revenue

Balance of permanent reductions to state appropriations will be covered by: Increases in base tuition revenue budgets:

Statutory tuition – enrollment growth & change in mix between UG and GR SCH

Designated tuition – enrollment growth & rate change

Overhead recovery from auxiliary enterprises Prior year ‘savings’ of unallocated base designated

tuition revenue

FY 2012 BudgetFY 2012 BudgetFY 2012 BudgetFY 2012 BudgetNo permanent budget reductions will be

passed on to E&G and 19-7 accounts other than those “Special Items” previously mentioned

After covering the $11 M in discretionary reductions, funds are available for: E&G merit & equity salary increases $1 Million - FY12 permanent budget requests $2 Million - FY12 one time budget priorities

No permanent budget reductions will be passed on to E&G and 19-7 accounts other than those “Special Items” previously mentioned

After covering the $11 M in discretionary reductions, funds are available for: E&G merit & equity salary increases $1 Million - FY12 permanent budget requests $2 Million - FY12 one time budget priorities

Merit Salary IncreasesMerit Salary IncreasesMerit Salary IncreasesMerit Salary Increases

2.25% Merit pool (base salary adjustments) Effective November 1, paid with December payroll For meritorious performance 2/1/10 – 1/31/11 Subject to BoR approval at August meeting To be eligible, must be hired as of 2/28/11 Process will follow past years / info session for area

leads to be scheduled Cost of merit for employees in funds other than 14-

(E&G) must be covered by those revenue sources Budget will assist in assessing cost impacts for non E&G areas

2.25% Merit pool (base salary adjustments) Effective November 1, paid with December payroll For meritorious performance 2/1/10 – 1/31/11 Subject to BoR approval at August meeting To be eligible, must be hired as of 2/28/11 Process will follow past years / info session for area

leads to be scheduled Cost of merit for employees in funds other than 14-

(E&G) must be covered by those revenue sources Budget will assist in assessing cost impacts for non E&G areas

July 18 Merit Policy approved

August 25 Board of Regents approves UTSA budget & merit program

Sep 23 Information Sessions with Area Leads

Sep 26 Templates sent to Area Leads; Area Leads distribute templates, each division determines/communicates internal process

Oct 17 Templates due to Budget Office (Excel files)

Oct 24 Templates delivered to HR by Budget Office

October 31 Budget Office transfers funds to E&G accounts; Areas transfer funds to Non-E&G accounts as necessary

Nov 1 Departments begin entry of awards into HRMS modify documents

December Employee merit increase is reflected in December paycheck with base salary changes effective November 1, 2011

MERIT PROCESS TIMELINE 2011

LINK TO POLICY -http://www.utsa.edu/financialaffairs/budget/meritFY12.html

http://www.utsa.edu/financialaffairs/budget/meritFY12.html



Staff Equity IncreasesStaff Equity IncreasesStaff Equity IncreasesStaff Equity Increases $400,000 Equity pool

Process occurring now (VP decisions due end of July)

Open to A&P and Classified staff To address internal compression created by

external market conditions Base salary increases will be effective

September 1, 2011

$400,000 Equity pool Process occurring now (VP decisions due end

of July) Open to A&P and Classified staff To address internal compression created by

external market conditions Base salary increases will be effective

September 1, 2011

Legislative Changes Impacting Higher Education


SB 5 – effective June 17, 2011 We are no longer required to follow Gov Code Ch 2254 B,

re: consulting contracts. Consulting contracts may be treated as any other contract

for services. No finding of facts No publication on Texas Register & notifications to the

Governor and LBB

SB 5 – effective June 17, 2011 We are no longer required to follow Gov Code Ch 2254 B,

re: consulting contracts. Consulting contracts may be treated as any other contract

for services. No finding of facts No publication on Texas Register & notifications to the

Governor and LBB



SB 5 – effective June 17, 2011 Electronic Funds Transfer – to facilitate EFT, a reference to

payment of salary or wages has been removed. Internet Access to Financial Transactions – our website

must link to transparency reports on comptroller’s website. (IMPLEMENTED)

Electronic & Digital Signatures to improve efficiency and lower costs of operations.

SB 5 – effective June 17, 2011 Electronic Funds Transfer – to facilitate EFT, a reference to

payment of salary or wages has been removed. Internet Access to Financial Transactions – our website

must link to transparency reports on comptroller’s website. (IMPLEMENTED)

Electronic & Digital Signatures to improve efficiency and lower costs of operations.



SB 5 – effective June 17, 2011 Expedited process for THECB approval of construction projects and

real estate purchases. Project must be on campus master plan, certify compliance with

institutional standards, and no outstanding deficiencies from recent facilities audit.

Open Meetings for Fee Committees Requires committees to post notice & hold open meeting, under

institutional rules. Final recommendations of the student fee advisory committees must be made public.

SB 5 – effective June 17, 2011 Expedited process for THECB approval of construction projects and

real estate purchases. Project must be on campus master plan, certify compliance with

institutional standards, and no outstanding deficiencies from recent facilities audit.

Open Meetings for Fee Committees Requires committees to post notice & hold open meeting, under

institutional rules. Final recommendations of the student fee advisory committees must be made public.



SB 5 – Elimination of Reports: Effective 9/1/11 the following sections of state law

are repealed: Crime statistics report (Ed Cd 51.216) Class size reports (Ed Cd 51.403(b)(c)) Timely Graduation report (Ed Cd 51.4033) Matching scholarship report (Ed Cd 61.087(c)) Annual Debt Report to AG (Gov Cd 2107.005)

SB 5 – Elimination of Reports: Effective 9/1/11 the following sections of state law

are repealed: Crime statistics report (Ed Cd 51.216) Class size reports (Ed Cd 51.403(b)(c)) Timely Graduation report (Ed Cd 51.4033) Matching scholarship report (Ed Cd 61.087(c)) Annual Debt Report to AG (Gov Cd 2107.005)



SB 5 – Elimination of Reports: Effective 9/1/13 state law is repealed re:

Technology Workforce Grants (Ed Cd 51.859) Veteran’s Tuition Exemptions (Ed Cd 54.203(h)) Institution TPEG Guidelines (Ed Cd 56.034(c)) Deferred maintenance report (Ed Cd 61.0582) Total Cost of Attendance (Ed Cd 61.066(c)) Report on ARP/ATP progress (Ed Cd 142.005-006) Report on customer service (Gov Cd 2114) Annual aircraft use (Gov Cd 2205.041)

SB 5 – Elimination of Reports: Effective 9/1/13 state law is repealed re:

Technology Workforce Grants (Ed Cd 51.859) Veteran’s Tuition Exemptions (Ed Cd 54.203(h)) Institution TPEG Guidelines (Ed Cd 56.034(c)) Deferred maintenance report (Ed Cd 61.0582) Total Cost of Attendance (Ed Cd 61.066(c)) Report on ARP/ATP progress (Ed Cd 142.005-006) Report on customer service (Gov Cd 2114) Annual aircraft use (Gov Cd 2205.041)



HB 9 - Higher Education Outcomes-Based Funding Act

To ensure student outcomes are aligned with state’s education goals

Applies only to general academic teaching institutions

Establishes a committee (one representative per university system) to review formula funding issues

HB 9 - Higher Education Outcomes-Based Funding Act

To ensure student outcomes are aligned with state’s education goals

Applies only to general academic teaching institutions

Establishes a committee (one representative per university system) to review formula funding issues



HB9 – not more than 10% of the total amount of base general revenue funding may be based on the following success measures:

# of degrees awarded # of degrees in critical fields (engineering, computer sci, math,

physical science, allied health, nursing & teaching certification in math or science)

# of degrees awarded to “at risk” students (Pell grant recipient or a student who is over 20 yrs old; had SAT/ACT scores lower than national mean, is a part time student, or earned a GED w/in past 6 yrs)

HB9 – not more than 10% of the total amount of base general revenue funding may be based on the following success measures:

# of degrees awarded # of degrees in critical fields (engineering, computer sci, math,

physical science, allied health, nursing & teaching certification in math or science)

# of degrees awarded to “at risk” students (Pell grant recipient or a student who is over 20 yrs old; had SAT/ACT scores lower than national mean, is a part time student, or earned a GED w/in past 6 yrs)



HB 9 – Board shall adopt rules to administer the act’s requirements including data submission by institutions & various reports to the Joint Oversight Committee (including highlighting best practices on improving student outcomes & higher ed governance).

Expires August 31, 2013

HB 9 – Board shall adopt rules to administer the act’s requirements including data submission by institutions & various reports to the Joint Oversight Committee (including highlighting best practices on improving student outcomes & higher ed governance).

Expires August 31, 2013



HB 33 – Dissemination of Course Schedule & List of Required & Recommended Textbooks

Publish on the internet Provide to college bookstores May be performed by contracted campus

bookstore (Follett) Provide information about textbook rental &

buy-back programs Imposes restrictions on textbook publishers

HB 33 – Dissemination of Course Schedule & List of Required & Recommended Textbooks

Publish on the internet Provide to college bookstores May be performed by contracted campus

bookstore (Follett) Provide information about textbook rental &

buy-back programs Imposes restrictions on textbook publishers



HB 399 – Personal Financial Literacy Training THECB will make rules regarding requirements;

training will begin no later than the Fall 2013 semester

HB 452 Temporary Housing between academic terms for students under the protection of Family & Protective Services

HB 399 – Personal Financial Literacy Training THECB will make rules regarding requirements;

training will begin no later than the Fall 2013 semester

HB 452 Temporary Housing between academic terms for students under the protection of Family & Protective Services



HB 736 – Internet Access to Information (not an exhaustive list)

SFR % of T/TT w/teaching responsibilities % of SCH Lower Division courses taught by T/TT Faculty Rank by Gender & Ethnicity Avg Faculty Salaries by Rank State funding & total revenue spent per FTEF & FTES Research expenditures per FTEF # of Endowed chairs & professorships


SFR % of T/TT w/teaching responsibilities % of SCH Lower Division courses taught by T/TT Faculty Rank by Gender & Ethnicity Avg Faculty Salaries by Rank State funding & total revenue spent per FTEF & FTES Research expenditures per FTEF # of Endowed chairs & professorships




% of UG students receiving student loans & avg annual amount

% of UG students receiving federal or state grants & avg annual amount

Total academic costs (TAC) & % of budget that revenue represents

% increase in TAC in each of the 5 most recent years % of first time UG that are transfer students


% of UG students receiving student loans & avg annual amount

% of UG students receiving federal or state grants & avg annual amount

Total academic costs (TAC) & % of budget that revenue represents

% increase in TAC in each of the 5 most recent years % of first time UG that are transfer students



HB 1163 (SB 32) Peace Officers Exemptions Exempts tuition & lab fees for a criminal justice or

law-enforcement related degree program for eligible peace officers that apply for the exemption at least 1 week before the last date of registration.

THECB responsible for rules If funds are not appropriated to cover cost of HB

1163, report is made to Senate Finance Committee and House Appropriations Committee

HB 1163 (SB 32) Peace Officers Exemptions Exempts tuition & lab fees for a criminal justice or

law-enforcement related degree program for eligible peace officers that apply for the exemption at least 1 week before the last date of registration.

THECB responsible for rules If funds are not appropriated to cover cost of HB

1163, report is made to Senate Finance Committee and House Appropriations Committee



HB 2758 Emergency Alert System Requires establishment of an emergency alert system

that must use email or telephone notifications in addition to other alert methods. Requirements for registering new students and staff Information is considered confidential and not subject to

disclosure Implementation by Spring 2012 semester

HB 2758 Emergency Alert System Requires establishment of an emergency alert system

that must use email or telephone notifications in addition to other alert methods. Requirements for registering new students and staff Information is considered confidential and not subject to

disclosure Implementation by Spring 2012 semester



HB 3025 Required Filing of a Degree Plan Student must file degree plan not later than the end

of the 2nd regular semester immediately following the semester or term in which the student earned a cumulative total of 45 or more SCH (including transfer, dual credit & others for which college credit has been awarded.)

Must notify students & deny transcripts for failure to comply.

HB 3025 Required Filing of a Degree Plan Student must file degree plan not later than the end

of the 2nd regular semester immediately following the semester or term in which the student earned a cumulative total of 45 or more SCH (including transfer, dual credit & others for which college credit has been awarded.)

Must notify students & deny transcripts for failure to comply.



SB 28 Texas Grant Readiness Reform Act Changes eligibility beginning awards for 2013-2014

SB 36 Academic Advising Quality Empowers THECB to develop a method of assessing

academic advising effectivenessSB 639 Tuition Exemptions for Dependents of Residents Deployed for Combat Duty

Requires legislative funding but if sufficient $’s are not available, THECB will prorate available funding

SB 28 Texas Grant Readiness Reform Act Changes eligibility beginning awards for 2013-2014

SB 36 Academic Advising Quality Empowers THECB to develop a method of assessing

academic advising effectivenessSB 639 Tuition Exemptions for Dependents of Residents Deployed for Combat Duty

Requires legislative funding but if sufficient $’s are not available, THECB will prorate available funding



SB 1414 requires a training and examination program for employees on campus programs for minors that are not enrolled at the institution on warning signs of sexual abuse and child molestation

Applies to recreational, athletic or educational activities for at least 20 campers for a period over a duration of 4 days

SB 1414 requires a training and examination program for employees on campus programs for minors that are not enrolled at the institution on warning signs of sexual abuse and child molestation

Applies to recreational, athletic or educational activities for at least 20 campers for a period over a duration of 4 days



SB 1726 requires learning outcomes for UG courses to foster transparency & facilitate the universal articulation (transferability) to other institutions of higher education.

Does not apply to independent study or laboratory, practicum or discussion section of a lecture course.

Can conform with outcomes identified by accrediting agencies

SB 1726 requires learning outcomes for UG courses to foster transparency & facilitate the universal articulation (transferability) to other institutions of higher education.

Does not apply to independent study or laboratory, practicum or discussion section of a lecture course.

Can conform with outcomes identified by accrediting agencies

Documents

FY 2012 Budget & Legislative Changes Financial Area Representatives Meeting July 21, 2011