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7/31/2019 FY 2012-2013 PROPOSED Budget 20120522b
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City of Griffin
7/31/2019 FY 2012-2013 PROPOSED Budget 20120522b
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FY 2012 2013 BUDGET SUMMARY
TO: City Commissioners
FROM: Kenny L. Smith, City Manager
DATE: May 18, 2012
RE: Budget Synopsis
In this memo and during the workshop presentation on May 22, I will try to summarize the highlights of
another difficult budget and budget process. I hope the presentation, a copy of the powerpoint
presentation and this synopsis will help with some of the details.
We will devote the workshop on May 22 to reviewing the budget and answering your questions. We will
have a public hearing on the agenda for the May 22nd evening meeting in case anyone has a comment
following the morning presentation. We will have another public hearing during the evening meeting on
June 12 and hopefully vote on the budget following any public comments. We hope to adopt the FY 12-
13 budget on the evening of June 12 since this is the only scheduled meeting in June.
Markus and / or I are available to review and answer any questions you may have at any time before
adoption of the budget.
Operationally, this budget is very similar to last fiscal year. We had already cut our operation cost to the
bone and did not have much room left to cut and maintain our standards of operation. We have further
cut our capital expenses; however, that will catch up with us eventually. Capital equipment is down
another approximate $500,000 from FY 11-12.
2012 Goals / Areas of Emphasis as discussed in Commission / Director Workshop that Effect Budget
1. Complete Police Transition to OSSI Software
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We are projecting Real and Personal Property Tax income to increase by $ 50,000 due to our
conservative projections in the past couple of years being about 7.5% below actual. We are still unsure
concerning the re-evaluation but hope the assessors are correct in projecting no decrease in the digest.
We will not get the final digest until the fall so this is an estimate.
We project a small decrease in MV tax (down $5,000) and a small increase in LOST (up $100,000) based
on our trending formula. We project License and Permits down slightly by $ 4000 and Fines down by
$155,000.
We project Total General Fund revenue down by $ 589,824 and Total General Fund Expenses down by
$450,946.
Enterprise Funds
Electric revenues are up about 5%; wastewater revenues are up approximately 3%, and water revenues
are up about 5.6%. Residential water is down less than 1%, industrial / commercial is down about 13% -
after an estimated 17 % drop last year, but wholesale is up 11.5% - showing the importance of our
wholesale contracts.
Solid Waste continues to struggle due to the transfer station and landfill not getting the volume needed.
Residential, commercial and even yard waste are profiting but all those profits are not making up for the
losses at the transfer station, C&D landfill, closed landfill and for environmental compliance.
The Stormwater utility increased its total revenue by about 10%, with 9% of that being from actual
utility revenue and the rest from DNR Intergovernmental.
Capital Request
Capital items this year total $ 6,443,704 (including SPLOST, CDBG, Airport, etc) compared to request in
FY 11-12 of $ 8,223,145.
Expense Highlights
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We have maintained our 401A 2% match for employees. Our pension plan funding increased from 13.5%
to 14% in the current FY and is now increasing to 15.3% in FY 13 increasing our cost by $ 227,613. We
continue to fully fund our OPEB liability at $1,123,000.
After BC BS gave us an initial renewal rate increase of 29% and competitors were relatively close to that
with similar coverage, we knew it was time to look at alternative health insurance options. At the advice
of our insurance broker, who has served us very well in the past, we recommended increased
deductibles with a Heath Reimbursement Account (HRA) funded by the City to reimburse employees
deductibles on the back end of an expense. With the deductible increase, and some minor adjustments
to co-pays, we were able to reduce our overall cost by $ 207, 125. Administering and funding the HRA
will cost $ 219,500. Dental Insurance increased $ 12,523. All of these changes resulted in an overall
increase of $ 24,898 which the City absorbed and passed no increase in premiums to the employees. We
also feel these changes in coverage will reduce our long term liabilities and help reduce or stabilize
future increases.
Management Services
Commission Expense
Decreased $ 20,922
Landbank - $ 59,000; Fireworks - $ 6000; UGA Continuing Ed - $ 17,500; Historic Preservation - $ 1000;
and Contingency - $ 100,000, as in years past.
City Manager
Increased $ 18,206. A new administrative vehicle is budgeted.
City Attorney No change
Elections Decreased $ 19,250 No election scheduled in FY 13
Administrative Services
Increased $ 389,289, mainly due to IT operations. We now have so many computer operations, so
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a specific protection system unique to computers. We also must meet ADA requirements in a transition
plan that must be forwarded to the state by June 30. Part of this plan includes the budgeting of $ 40,000
to replace some of our outer public doors with handicap accessible doors. Facilities is also budgeting
$5,000 to have an engineer confirm the safety of our parking deck, which needs a periodic review.
Police
Total expenses increased $ 58,013. We budgeted to purchase 6 replacement patrol cars in FY 2012-13 at
a cost of $ 175,500 and pay for those in cash. Police hours increased due to the scheduling of 12 hour
shifts and overtime was increased by $ 11,000. Minor supplies were budgeted including some
replacement body armor.
Fire
Expenses decreased $ 652,418 mainly attributed to no fire truck replacements this year. We are
replacing some equipment, including turn-out gear, hoses and rope. We also budgeted start up
equipment for our Community Emergency Response Team to meet that goal.
Public Works
Expenses decreased $ 85,303. We have budgeted to replace a couple of pickup trucks and as part of the
ADA plan have budgeted to put a portable chair-lift for the disabled at the swimming pool. The budget
for parks includes $ 20,000 to again resurface tennis courts and $ 41,700 to replace outdated and
damaged playground equipment. Our tennis courts have exceeded their life expectancy, as has the pool,
but the cost to demo and rebuild is extraordinary. We hope during LOST negotiations, we may be able to
discuss with Spalding County, the need to take over active recreation facilities, so until those
negotiations are complete I hesitate to sink large sums of money into these facilities.
The Streets Department budget includes $ 15,000 for the Bus Route study we agreed to fund with
Spalding County several months ago, as well as $ 15,000 for engineering safety inspections on our
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$300,000; Belle Street water line replacement at $80,000; and we are budgeting for the Coweta County
line at $ 400,000 pending further negotiations. Total water capital equals $ 1,270,000. With the
maximum transfer to the general fund of $ 1.8 million, the water / wastewater budget will haverestricted funds of $ 1,002,757 pending new debt service on capital projects.
The W/WW budget also has current debt service of $3,065,400 expensed.
Electric
An increase of $ 2,106,497 (5%) was budgeted in expense. $ 1,736,110 of that is power cost increase
(5%). $ 475,000 was budgeted for AMR meters and equipment as we complete that project. Line
maintenance and improvements were budgeted at $350,000; new service lines at $200,000; feeder
additions at $ 300,000; automated switching at $ 100,000; and system protection at $ 150,000. We
budgeted $ 170,000 for a material handler and $ 95,000 to connect the police department and 911
center with fiber. Total Electric Department capital equals $ 2,139,000.
Solid Waste
Expense increased slightly by 3%, up $ 197,821. We budgeted to buy additional residential containers at
$ 22,500; additional commercial front load containers at $ 18,800; additional commercial roll off
containers at $ 30,000 and 2 40 yard compactor containers at $ 13,000. In addition to a new pickup
truck we budgeted for a used tractor trailer for the transfer station as our current haulers are in very
bad shape.
Our overall solid waste expense exceeds revenues by $ 361,529 as we have worked hard to narrow that
gap. Our residential, commercial and yard waste collections revenues are exceeding expenses however,
the transfer station and C&D landfill just dont have the tonnage coming in right now to meet cost. In
addition, the closed landfill and environmental compliance are costs of doing business and we do not
recoup enough from other sources to overcome these deficits.
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Golf Course
Projected decrease of $ 15,120 in operational revenue and a projected decrease of $ 2648 in expenses.
We project to have a deficit of $370,002 in golf course operations, which includes $ 56,500 in capitalcost for a greens mower at $ 33,000, a top dresser at $ 12,500, a utility cart at $ 5,000 and an equipment
lift at $ 6,000.
DDA
FY 12-13 budget only has operational cost for DDA at $ 97,044.
Main Street
FY 12 -13 budget only includes operational cost at $ 78,284, which decreased $ 8870.
The Welcome Center and GBTA show no significant changes.
We have budgeted $ 246,244 for our local match if awarded a 2012 Community Development Block
Grant. We must have the match if awarded but will not know for sure until mid-summer. Previous CDBG
projects are almost complete and will not affect FY 12-13.
Other funds shown in the budget include:
Hotel Motel Tax - $ 57,000 revenue / expense
PD Technology Fund - $50,000 revenue / expense
Court Technology Fund - $25,000 revenue / expense, and
SPLOST - $ 2,022,001 revenue / $ 962,130 expense / $ 1,059,871 restricted for projects.
As we say, the bottom line is that we have a balanced budget, addressing most of our goals, with no
decrease in service to our citizens, and without a tax increase or fee or utility increase.
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City of Griffin
Fiscal Year 12 13Budget
City of Griffin2
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RevenuesOverall Revenues EXCEED Expenditures
by $ 5,281,192
General Fund Expenditures EXCEEDRevenues by $ 8,219,404 ($ 7,878,768 FY11-12)
Total General Fund Revenue Down
$ 589,824
Property Tax Up $ 50,000
MV Tax Down $ 5,000
LOST U 100 000
3
Revenues4
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Total Budget All Funds
Projected Revenues Up $ 1,891,874
(from 11-12 projections)
Projected Expenses Up $ 197,428
(from 11-12 projections)
Includes SPLOST, CDBG, NSP,
CHIP, TAD
5
EXPENSE HIGHLIGHTS6
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EXPENSE HIGHLIGHTS
Personnel
No Salary Increase BudgetedMaintain 401A Match Up To 2%
Pension Plan Increased from13.5% (2011) to 14% (2012) to15.3% ($ 227,613)
OPEB $ 1,123,000
7
EXPENSE HIGHLIGHTS8
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Fiscal Year 12 13 Budget
PersonnelInsuranceHealth Insurance savingsdue to plan changes and HRA -$207,125
Increased cost for Dental Insurance $12,523
HRA Funding + Admin Fee - $ 219,500
Total Cost Increase to City - $ 24,898
Total Cost Increase to employee - $ 0
9
15
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Commission Expenses
Fireworks - $ 6000
Landbank - $ 59,000UGA Griffin - $ 17,500
HPC - $1000
Contingency - $ 100,000
16
Ad i i t ti S i17
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Central ServicesDecreased - $ 180,463 Director costed outto Facilities, Solid Waste and Motor Pool
FacilitiesFire Protection in Server Room - $ 30,000
ADA Doors $ 40,000
Engineering Evaluation on Deck $ 5000
Motor Pool
1 Ton Service Truck $ 40,450
14
P li19
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Fire
Total Expense Decreased - $ 652,418
Turn-Out Gear - $ 40,980No New Trucks $ 0Lifting Bags $ 14,800 CERT Team $ 6,000Misc hoses, rope & equipment
20
P bli W k21
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Public WorksParks
Resurface tennis courts $ 20,000
Replace playground equipment $ 41,700
Streets
Bus Route study $ 15,000
Bridge Inspections $ 15,000
Mower $ 11,000PCG Pavement Mgmt System update
$ 75,000
22
P bli W k22
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Planning &Development
Expenses
Increased - $ 40,858
Substandard Housing (30 structures)
$ 148,500 Abatement / $ 60,000 Legal
$450 test $4500 abatement/ $2000 legal ea
Pickup truck $ 16,500
Transportation Planner $ 106,400
$53,200 City / County
23
W t t24
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WaterREVENUE Overall Increase 5.6%Residential Down
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Electric Dept.Revenues
Increased 5%
Charges for Service increased 6.8%Off System Sales - $ 400,000
(Albany Sale - $ 720,000)
MEAG Trust Reimbursement - $ 1,600,000
PowerGeneration (restricted)Restricted Earnings $ 373,812
26
Ele t i De t27
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Electric Dept.Expenses (cont)
Relocation Projects $ 50,000
System Protection $ 150,000
Security & Street Lights $ 50,000
Automated Switching $ 100,000
Fiber Optic - P.D. to 911 $ 95,000
Total Capital Improvements-
$ 2,139,000
28
Solid Waste29
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Solid Waste
Expense
Residential Containers $ 22,500
Front Load Containers $ 18,800
Roll Off Containers $ 30,000
2 40 yd Compactor Containers $ 13,000
Tractor Trailer (used) $ 100,000
Pickup $ 29,100
29
Airport30
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StormwaterRevenue
Total Revenue Increased $ 221,964 10%
Utility Revenue Increased $ 181,4149%
$130,443 Restricted Earnings
Expenses
Potato Ck Biota Project (year 2) $ 300,430
Storm Sewer Camera and Acc. $ 120,000Tractor with Front Loader $ 45,000
Mini Excavator $ 40,000
27
Golf Course32
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GBTA
Tourism Advertising &
Promotions - $ 18,500
DDA
Operations $ 97,044
Main StreetOperations $ 78,284
27
S i l R F d34
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City of Griffin
Fiscal Year 12 13Budget
35
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199 152
Fund Revenue Expense
General Fund 17,109,994$ 25,329,398$ (8,219,404)$ 0$ (8,219,404)$ 0$ (8,219,404)$ 0$ 9,632,686$ (621,833)$ 9,010,853$ 791,448.57$ (791,449)$ 0$ 0$54 Capital Outlay 056 Depreciation 0
Confiscated Assets Fund* 77,000 0 77,000 0 77,000 0 77,000 77,000 0 0 0 0 0 0 054 Capital Outlay 056 Depreciation 0
Funded to Cash Reserves 77,000
Community Housing (CHIP)* 142,600 142,600 0 0 0 0 0 0 0 0 0 0 054 Capital Outlay 056 Depreciation 0
Neighborhood Program (NSP)* 100,000 100,000 0 0 0 0 0 0 0 0 0 0 054 Capital Outlay 056 Depreciation 0
Tax Incentive Program (TIP)* 8,500 0 8,500 0 8,500 0 8,500 8,500 0 0 0 0 054 Capital Outlay 056 Depreciation 0
Funded to Cash Reserves 8,500
Tax Allocation District (TAD#1)* 1,750 0 1,750 0 1,750 0 1,750 1,750 0 0 0 0 054 Capital Outlay 056 Depreciation 0
Funded to Cash Reserves 1,750
Tax Allocation District (TAD#2)* 12,500 0 12,500 0 12,500 0 12,500 12,500 0 0 0 0 054 Capital Outlay 056 Depreciation 0
Funded to Cash Reserves 12,500
Hotel Motel Tax Fund 57,000 0 57,000 0 57,000 0 57,000 0 0 (57,000) (57,000) 0 0 0 054 Capital Outlay 056 Depreciation 0
Police Technology Fund* 50,000 0 50,000 0 50,000 0 50,000 0 0 (50,000) (50,000) 0 0 0 054 Capital Outlay 056 Depreciation 0
Funded to Cash Reserves 0
Court Technology Fund* 25,000 0 25,000 0 25,000 0 25,000 0 0 (25,000) (25,000) 0 0 0 054 Capital Outlay 0
56 Depreciation 0Funded to Cash Reserves 0
Police Donations Fund* 0 0 0 0 0 0 0 0 0 0 0 0 054 Capital Outlay 056 Depreciation 0
Funded to(from) Cash Reserves 0
CITY OF GRIFFIN
Transfers
FROM
Other Funds
Cash
UN-Reserved
UN-Restricted
PROJECTED CASH FLOWS
FISCAL YEAR 2012-2013 APPROVED BUDGET
Plus Non-
cash
Depreciation
& Bad Debt
BUDGETED
Transfers IN
Less
Non-
expensed
Capital and
Debt
Payments
Projected Cash Flows
Projected
Surplus/
(Deficit)
Cash
Reserved and
Restricted*
Transfers TO
Other Funds
Cash Available
(Needed) for
Capital and
Debt Pmts
Cash Available
(Needed) after
Capital and
Debt Pmts
BUDGETED
Transfers OUT
BUDGETED
Transfers NET
BUDGETED
Cash AVAIL /
(NEED) after
Transfers
5/17/2012 11:07 AM Anticipated Cash Flows FY13 Page 1 of 3
PROPOSED
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199 152
Fund Revenue Expense
CITY OF GRIFFIN
Transfers
FROM
Other Funds
Cash
UN-Reserved
UN-Restricted
PROJECTED CASH FLOWS
FISCAL YEAR 2012-2013 APPROVED BUDGET
Plus Non-
cash
Depreciation
& Bad Debt
BUDGETED
Transfers IN
Less
Non-
expensed
Capital and
Debt
Payments
Projected Cash Flows
Projected
Surplus/
(Deficit)
Cash
Reserved and
Restricted*
Transfers TO
Other Funds
Cash Available
(Needed) for
Capital and
Debt Pmts
Cash Available
(Needed) after
Capital and
Debt Pmts
BUDGETED
Transfers OUT
BUDGETED
Transfers NET
BUDGETED
Cash AVAIL /
(NEED) after
Transfers
SPLOST* 2,022,001 962,130 1,059,871 0 1,059,871 0 1,059,871 1,059,871 0 0 0 0 054 Capital Outlay 056 Depreciation 0
Funded to Cash Reserves 1,059,871
Capital Projects Fund 0 246,244 (246,244) 0 (246,244) 0 (246,244) 0 246,244 0 246,244 0 0 0 054 Capital Outlay56 Depreciation 0
Waste-Water 6,907,157 4,692,773 2,214,384 1,172,880 3,387,264 160,000 3,227,264 054 Capital Outlay 160,00056 Depreciation 1,172,880
Water 13,740,557 9,602,051 4,138,507 1,873,630 6,012,137 1,270,000 4,742,137 054 Capital Outlay 1,270,00056 Depreciation 1,873,630
Debt - Water / Waste-Water 190,000 3,065,400 (2,875,400) 0 (2,875,400) 2,045,000 (4,920,400) 054 Capital Outlay 056 Depreciation 0
Bonds and Pike County Principal Payments 2,045,000
Total Water / Waste-Water 20,837,715 17,360,224 3,477,491 3,046,510 6,524,001 3,475,000 3,049,001 1,002,757 0 (2,046,244) (2,046,244) (0) 0 0 0
54 Capital Outlay 1,430,000 056 Depreciation 3,046,510
Bonds and GEFA Note - Principal Payments 2,045,000
Electric Fund* 51,555,112 41,594,053 9,961,059 1,410,020 11,371,079 2,139,000 9,232,079 1,498,812 0 (7,733,267) (7,733,267) 0 (0) 0 054 Capital Outlay 2,139,000 (0)56 Depreciation 910,020
57 Other Costs (Bad Debt Exp) 500,000
Cash reserved back to Electric 373,812AMI Additional Meter Purchase (475,000)Reserved (GENERATION TRUST) 1,600,000
Solid Waste Fund* 5,644,400 6,005,929 (361,529) 462,280 100,751 228,400 (127,649) 38,000 0 (165,649) 0 165,649 054 Capital Outlay 142,10056 Depreciation 462,280
Reserved for Landfill Closure Surcharge 5 38,000DOZIER Principal payments (Carried over from 2010 budget) 0GMA Lease Principal Payments 86,300
Airport Fund 919,110 824,571 94,539 152,780 247,319 300,000 (52,681) 7,500 7,500 (45,181) 0 45,181 0
54 Capital Outlay 300,00056 Depreciation 152,780
Welcome Center Fund 10,000 115,910 (105,910) 43,550 (62,360) 0 (62,360) 0 62,360 0 62,360 (0) 0 0 054 Capital Outlay 056 Depreciation 43,550
5/17/2012 11:07 AM Anticipated Cash Flows FY13 Page 2 of 3
PROPOSED
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199 152
Fund Revenue Expense
CITY OF GRIFFIN
Transfers
FROM
Other Funds
Cash
UN-Reserved
UN-Restricted
PROJECTED CASH FLOWS
FISCAL YEAR 2012-2013 APPROVED BUDGET
Plus Non-
cash
Depreciation
& Bad Debt
BUDGETED
Transfers IN
Less
Non-
expensed
Capital and
Debt
Payments
Projected Cash Flows
Projected
Surplus/
(Deficit)
Cash
Reserved and
Restricted*
Transfers TO
Other Funds
Cash Available
(Needed) for
Capital and
Debt Pmts
Cash Available
(Needed) after
Capital and
Debt Pmts
BUDGETED
Transfers OUT
BUDGETED
Transfers NET
BUDGETED
Cash AVAIL /
(NEED) after
Transfers
Stormwater Fund* 2,345,994 1,756,761 589,233 277,440 866,673 736,230 130,443 130,443 0 0 0 0 0 0 054 Capital Outlay 587,93056 Depreciation 277,440
Funded to Cash Reserves 0 130,443
GEFA Principal Payments 148,300
Golf Course Fund 292,730 627,632 (334,902) 38,800 (296,102) 73,900 (370,002) 0 370,002 0 370,002 (0) 0 0 054 Capital Outlay 56,50056 Depreciation 38,800
MOWERS. Etc Principal pmts 17,400
Motor Pool Fund 1,049,030 1,699,239 (650,209) 110,040 (540,169) 40,450 (580,619) 0 0 0 0 (580,619) 0 580,619 054 Capital Outlay 40,45056 Depreciation 110,040
GBTA Fund 0 39,224 (39,224) 0 (39,224) 0 (39,224) 0 39,225 0 39,225 0 (0) 0 054 Capital Outlay 056 Depreciation 0
Mainstreet Fund 0 78,284 (78,284) 0 (78,284) 0 (78,284) 0 78,284 78,284 0 0 0 054 Capital Outlay 056 Depreciation 0
DDA Fund 0 97,044 (97,044) 0 (97,044) 0 (97,044) 0 97,044 0 97,044 0 (0) 0 054 Capital Outlay 056 Depreciation 0
DESIGNATED TO (FROM) FUND BALANCE 0
Total All Funds 102,260,435$ 96,979,243$ 5,281,192$ 5,541,420$ 10,822,612$ 6,992,980$ 3,829,632$ 3,829,633$ 10,533,344$ (10,533,344)$ 0$ 0$ (791,450)$ 791,450$ 0$
5/17/2012 11:07 AM Anticipated Cash Flows FY13 Page 3 of 3
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APPROVED REVENUESAPPROVED
EXPENDITURES/EXPENSES NET
General Fund 17,109,994$ 25,329,398$ (8,219,404)$
Confiscated Assets Fund 77,000 0 77,000
C.D.B.G. 2008 Fund 0 0 0
C.D.B.G. 2009 Fund 0 0 0
C.D.B.G. 2010 Fund 0 0 0
Multiple Grant Fund 0 0 0
Community Housing Improvement Program (C.H.I.P.) Fund 142,600 142,600 0
Neighborhood Stabilization Program (N.S.P.) Fund 100,000 100,000 0
Tax Incentive Program (T.I.P.) Fund 8,500 0 8,500
Tax Allocation District (T.A.D.) #1 Fund 1,750 0 1,750
Tax Allocation District (T.A.D.) #2 Fund 12,500 0 12,500
Hotel Motel Tax Fund 57,000 0 57,000
Police Technology Fund 50,000 0 50,000
Court Technology Fund 25,000 0 25,000
Police Donations Fund 0 0 0
Special Local Option Sales Tax (S.P.L.O.S.T.) Fund 2,022,001 962,130 1,059,871
Federal Stimulus ARRA Fund 0 0 0
Capital Projects Fund 0 246,244 (246,244)
Water & Wastewater Fund 20,837,715 17,360,224 3,477,491Electric Fund 51,555,112 41,594,053 9,961,059
Solid Waste Fund 5,644,400 6,005,929 (361,529)
Airport Fund 919,110 824,571 94,539
Welcome Center Fund 10,000 115,910 (105,910)
Stormwater Fund 2,345,994 1,756,761 589,233
Golf Course Fund 292,730 627,632 (334,902)
Motor Pool Fund 1,049,030 1,699,239 (650,209)
Griffin Business and Tourism Association (G.B.T.A.) Fund 0 39,224 (39,224)
Main Street Fund 0 78,284 (78,284)
Downtown Development Authority (D.D.A.) Fund 0 97,044 (97,044)
Total - All Funds 102,260,435$ 96,979,243$ 5,281,192$
SUMMARY OF REVENUES AND EXPENSES - ALL FUNDS
CITY OF GRIFFINFISCAL YEAR 2012-2013 OPERATING BUDGET
5/17/2012 9:36 AM 01-00 City-Wide All Funds Summary FY13
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SUMMARY OF REVENUES AND EXPENSES - ALL FUNDS
ACTUAL BUDGET FY12 BUDGET FY12 FYTD REQUESTED RECOMMENDED
6/30/2011 ORIGINAL AMENDED 12/31/2011 2012-2013 2012-2013
General Fund 25,852,441$ 17,657,200$ 17,699,818$ 8,842,538$ 16,961,095$ 17,109,994$
Confiscated Assets Fund 115,924 77,000 77,000 5,619 77,000 77,000
C.D.B.G. 2008 Fund 37,792 - - - - -
C.D.B.G. 2009 Fund 74,576 500,000 500,000 - - -
C.D.B.G. 2010 Fund 20,615 759,115 759,115 - - -
Multiple Grant Fund (231) - - 133 - -
Co mmunity Housing Improvement Program (C.H.I.P.) Fund 69 ,300 170,600 170,600 - 142,600 142,600
Neighborhood Stabilization Program (N.S.P.) Fund 455,223 486,738 486,738 63,866 100,000 100,000
Tax Incentive Program (T.I.P.) Fund 1,961 5,600 5,600 1,126 - 8,500
Tax Allocation District (T.A.D.) #1 Fund 234 700 700 463 - 1,750
Tax Allocation District (T.A.D.) #2 Fund 176 500 500 2,248 - 12,500Hotel Motel Tax Fund 0 - - 0 57,000 57,000
Police Technology Fund 56 - - (7,096) 50,000 50,000
Court Technology Fund (1,045) - - (3,725) 25,000 25,000
Police Donations Fund 3,348 2,000 2,000 2,684 - -
Special Local Option Sales Tax (S.P.L.O.S.T.) Fund 2,032,162 2,010,000 2,010,000 1,326,835 2,022,001 2,022,001
Federal Stimulus ARRA Fund 1,329,695 - - - - -
Capital Projects Fund - - - - - -
Water & Wastewater Fund 15,148,668 19,573,825 19,573,825 11,307,851 18,980,043 20,837,715
Electric Fund 44,120,851 49,136,350 49,148,850 25,867,415 53,122,027 51,555,112
Solid Waste Fund 5,966,669 5,431,000 5,431,000 2,848,529 5,412,500 5,644,400
Airport Fund 919,213 910,532 926,982 252,326 581,430 919,110
Welcome Center Fund 71,209 20,400 20,400 6,060 24,691 10,000
Stormwater Fund 1,694,848 2,124,030 2,124,030 1,062,730 2,276,494 2,345,994Golf Course Fund 627,132 308,350 308,350 125,666 291,725 292,730
Motor Pool Fund 2,222,551 1,063,620 1,056,420 494,756 1,049,030 1,049,030
Grif fin Business and To urism Association (G .B.T .A.) Fund 37 ,599 12,000 12,000 - 16,291 -
Main Street Fund 136,228 - - 7,013 - -
Downtown Development Authority (D.D.A.) Fund 161,078 - - - - -
Total Revenues 101,098,271$ 100,249,560$ 100,313,928$ 52,207,036$ 101,188,926$ 102,260,435$
CITY OF GRIFFINFISCAL YEAR 2012-2013 OPERATING BUDGET
5/17/2012 9:36 AM 01-00 City-Wide All Funds Summary FY13
PROPOSED
2012-05-22
7/31/2019 FY 2012-2013 PROPOSED Budget 20120522b
31/655
SUMMARY OF REVENUES AND EXPENSES - ALL FUNDS ACTUAL BUDGET FY12 BUDGET FY12 FYTD REQUESTED RECOMMENDED
6/30/2011 ORIGINAL AMENDED 12/31/2011 2012-2013 2012-2013
FundGeneral Fund 23,503,910$ 25,535,968$ 25,780,344$ 11,466,734$ 22,580,568$ 25,329,398$
Confiscated Assets Fund 147,523 1,000 9,785 28,922 - -
C.D.B.G. 2008 Fund 9,359 - - - - -
C.D.B.G. 2009 Fund 83,341 500,000 500,000 34,598 - -
C.D.B.G. 2010 Fund 22,536 759,115 759,115 35,810 - -
Multiple Grant Fund - - - - - -
Co mmunity Housing Improvement Program (C.H.I.P.) Fund 69 ,300 170,600 170,600 12,500 142,600 142,600
Neighborhood Stabilization Program (N.S.P.) Fund 455,223 486,738 486,738 63,866 100,000 100,000
Tax Incentive Program (T.I.P.) Fund - - - - - -
Tax Allocation District (T.A.D.) #1 Fund - - - - - -
Tax Allocation District (T.A.D.) #2 Fund - - - - - -Hotel Motel Tax Fund - 42,000 - - - -
Police Technology Fund - 51,000 - - - -
Court Technology Fund - 26,000 - - - -
Police Donations Fund 9,724 18,360 18,360 11,808 - -
Special Local Option Sales Tax (S.P.L.O.S.T.) Fund 1,675,504 1,056,250 1,056,250 187,361 962,130 962,130
Federal Stimulus ARRA Fund 1,306,193 - - - - -
Capital Projects Fund - - - - 76,050 246,244
Water & Wastewater Fund 15,659,417 17,407,245 17,367,684 7,278,150 16,631,602 17,360,224
Electric Fund 39,036,278 39,487,964 39,487,556 20,324,892 40,568,480 41,594,053
Solid Waste Fund 5,780,911 5,778,915 5,808,108 2,861,217 5,815,950 6,005,929
Airport Fund 925,209 821,615 855,488 367,316 785,026 824,571
Welcome Center Fund 107,105 130,710 130,710 49,663 114,584 115,910
Stormwater Fund 1,519,873 1,749,755 1,748,778 760,260 1,630,977 1,756,761Golf Course Fund 561,246 631,540 630,280 279,025 522,572 627,632
Motor Pool Fund 1,746,524 1,732,540 1,728,040 856,510 1,631,841 1,699,239
Grif fin Business and To urism Association (G .B.T .A.) Fund 27 ,915 33,810 33,810 19,172 33,224 39,224
Main Street Fund 144,010 86,880 87,154 40,423 67,406 78,284
Downtown Development Authority (D.D.A.) Fund 89,333 103,870 104,144 43,303 89,749 97,044
Total Expenditures/Expenses 92,880,433$ 96,611,875$ 96,762,944$ 44,721,530$ 91,752,758$ 96,979,243$
CITY OF GRIFFINFISCAL YEAR 2012-2013 OPERATING BUDGET
5/17/2012 9:36 AM 01-00 City-Wide All Funds Summary FY13
PROPOSED
2012-05-22
7/31/2019 FY 2012-2013 PROPOSED Budget 20120522b
32/655
ACTUAL BUDGET FY12 BUDGET FY12 FYTD REQUESTED RECOMMENDED
EXPENSE CLASSIFICATION 6/30/2011 ORIGINAL AMENDED 12/31/2011 2012-2013 2012-2013
Personal Services & Benefits 25,861,024$ 27,035,820$ 27,170,351$ 13,117,649$ 27,496,319$ 27,462,360$
Purchased & Contracted Services 9,648,885 9,658,767 9,781,606 3,675,343 9,965,745 9,753,376
Supplies 38,926,281 40,802,035 40,685,257 20,189,240 43,296,644 42,872,750
Capital Outlays 3,122,502 3,633,595 3,748,720 402,385 1,739,289 1,747,724
Interfund & Interdepartmental Charges 4,838,879 4,837,890 4,837,890 2,395,008 - 5,172,263Depreciation & Amortization 4,988,868 5,004,080 5,004,080 2,449,569 5,041,420 5,041,420
Other Costs 1,409,494 1,634,038 1,648,390 495,231 455,321 1,171,330
Debt Service 4,084,499 3,886,650 3,886,650 1,997,107 3,758,020 3,758,020
Other Financing Uses - - - - - -
Total Department 92,880,433$ 96,492,875$ 96,762,944$ 44,721,530$ 91,752,758$ 96,979,243$
CITY OF GRIFFIN
FISCAL YEAR 2012-2013 OPERATING BUDGET
5/17/2012 9:36 AM 01-00 City-Wide All Funds Summary FY13
PROPOSED
2012-05-22
7/31/2019 FY 2012-2013 PROPOSED Budget 20120522b
33/655
7/31/2019 FY 2012-2013 PROPOSED Budget 20120522b
34/655
City of Griffin - Fiscal Year 2012-2013 Capital Budget
Capital Purchase Category Benefitting Department
Recommended
Quantity
Recommended
Amount
Recommended
Amount
Enclose Bay for Vac Truck Buildings Wastewater Collection 1 20,000 20,000
Excavator (mini track backhoe) Other Equipment Wastewater Collection 1 40,000 40,000
Renewals & Extensions Infrastructure Wastewater Collection 1 100,000 100,000
TOTAL WASTEWATER 160,000
Automatic Gate for Recreation Area Site Improvements Still Branch Water Treatment Plant 1 15,000 15,000
Highway 16 Water Line to Coweta County Infrastructure Still Branch Water Treatment Plant 1 400,000 400,000
Bell Street 6" Water Main Replacement Infrastructure Water Distribution 1 80,000 80,000
Data Collectors for AMR Infrastructure Water Distribution 5 24,000 120,000
Crew Cab Vehicles Water Distribution 1 38,500 38,500
1 Ton Extended Cab Truck Vehicles Water Distribution 1 36,500 36,500
4WD Backhoe Other Equipment Water Distribution 1 80,000 80,000
Renewals & Extensions Infrastructure Water Distribution 1 100,000 100,000
Highway 16 - 3 Utility Relocation Infrastructure Water Distribution 1 100,000 100,000
Head's Creek Reservoir Dredging Infrastructure Simmons Water Treatment Plant 1 300,000 300,000
TOTAL WATER 1,270,000
TOTAL WATER & WASTEWATER FUND 1,430,000
AMI Project Infrastructure Technical Services 1 475,000 475,000
System Protection Infrastructure Line Construction 1 150,000 150,000
Street Lighting Infrastructure Line Construction 1 50,000 50,000
Security Lighting Infrastructure Line Construction 1 50,000 50,000
New Service Lines Infrastructure Line Construction 1 200,000 200,000
Line Maint & Improvements Infrastructure Line Construction 1 350,000 350,000Feeder Additions Infrastructure Line Construction 1 300,000 300,000
Downtown Beautification Infrastructure Line Construction 1 50,000 50,000
Automatic Switching Infrastructure Line Construction 1 100,000 100,000
Utility Relocations Infrastructure Line Construction 1 50,000 50,000
Fiberoptic Line from Police Dept to 911 Center Infrastructure Information Technology 1 95,000 95,000
3/4 Ton 4wd Pickup Truck Vehicles Line Construction 1 38,000 38,000
Material Handler Other Equipment Line Construction 1 170,000 170,000
1/2 Ton 2wd Pickup Truck Vehicles Service Workers 1 18,000 18,000
1-2 Ton 2wd Pickup Truck Vehicles Service Workers 1 18,000 18,000
SCADA Upgrade Other Equipment Systems Operators 1 25,000 25,000
TOTAL ELECTRIC FUND 2,139,000
5/15/2012 8:53 AM Capital List Page 2 of 5
PROPOSED
2012-05-22
7/31/2019 FY 2012-2013 PROPOSED Budget 20120522b
35/655
City of Griffin - Fiscal Year 2012-2013 Capital Budget
Capital Purchase Category Benefitting Department
Recommended
Quantity
Recommended
Amount
Recommended
Amount
40-yard Compactor Containers Other Equipment Commercial Collection 2 6,500 13,000
Truck & Trailer (req - new apprvd - used) Other Equipment Transfer Station 1 100,000 100,000
1/2 Ton Pickup Truck Vehicles Central Services Office of Director 1 29,100 29,100
TOTAL SOLID WASTE FUND 142,100
Obstruction Removal Sites Airport 1 300,000 300,000
TOTAL AIRPORT FUND 300,000
Potato Creek Biota Project Infrastructure Stormwater Administration 1 300,430 300,430
Potato Creek Watershed Wetland Area Infrastructure Stormwater Operations 1 37,500 37,500
Storm Sewer Camera Other Equipment Stormwater Operations 1 75,000 75,000
Storm Sewer Camera Elevator Other Equipment Stormwater Operations 1 20,000 20,000Storm Sewer Camera Trailer Other Equipment Stormwater Operations 1 25,000 25,000
Mini-Excavator Other Equipment Stormwater Operations 1 40,000 40,000
Concrete Saw Other Equipment Stormwater Operations 1 25,000 25,000
4WD Tractor with Front-end Load Other Equipment Stormwater Operations 1 45,000 45,000
GPS Rover Unit Other Equipment Environmental Monitoring 1 20,000 20,000
TOTAL STORMWATER FUND 587,930
Top Dresser Other Equipment Golf Course 1 12,500 12,500
Greens Mower Other Equipment Golf Course 1 33,000 33,000
Golf Utility Cart Other Equipment Golf Course 1 5,000 5,000
Equipment Lift Other Equipment Golf Course 1 6,000 6,000
TOTAL GOLF COURSE FUND 56,500
1 ton Service Truck Vehicles Motor Pool 1 40,450 40,450
TOTAL CAPITAL REQUESTS 6,443,704
5/15/2012 8:53 AM Capital List Page 3 of 5
PROPOSED
2012-05-22
7/31/2019 FY 2012-2013 PROPOSED Budget 20120522b
36/655
City of Griffin - Fiscal Year 2012-2013 Capital Budget
Capital Purchase Category Benefitting Department
Recommended
Quantity
Recommended
Amount
Recommended
Amount
Capital Expenditures by Fund Type Requested Amount
General Fund 539,350
Special Revenue Funds 1,208,374
Enterprise Funds 4,655,530
Internal Service Funds 40,450
Component Units -
Total - All Fund Types 6,443,704
Capital Expenditures by Class Requested Amount
Sites 300,000
Site Improvements 15,000
Buildings 20,000
Infrastructure 4,616,304
Machinery -
Vehicles 503,170
Furniture & Fixtures 82,250
Computers 85,000
Other Equipment 821,980
Intangible Assets -
NOT CAPITAL -
Total - All Classes 6,443,704 -
5/15/2012 8:53 AM Capital List Page 4 of 5
PROPOSED
2012-05-22
7/31/2019 FY 2012-2013 PROPOSED Budget 20120522b
37/655
City of Griffin - Fiscal Year 2012-2013 Capital Budget
Capital Purchase Category Benefitting Department
Recommended
Quantity
Recommended
Amount
Recommended
Amount
Capital Expenditures by Fund Type Approved Amount
General Fund 539,350
Special Revenue Funds 1,208,374
Enterprise Funds 4,655,530
Internal Service Funds 40,450
Component Units -
Total - All Fund Types 6,443,704
Capital Expenditures by Class Approved Amount
Sites 300,000
Site Improvements 15,000
Buildings 20,000
Infrastructure 4,616,304
Machinery -
Vehicles 503,170
Furniture & Fixtures 82,250
Computers 85,000
Other Equipment 821,980
Intangible Assets -
Total - All Classes 6,443,704
5/15/2012 8:53 AM Capital List Page 5 of 5
PROPOSED
2012-05-22
7/31/2019 FY 2012-2013 PROPOSED Budget 20120522b
38/655
ACTUAL BUDGET FY12 BUDGET FY12 FYTD REQUESTED RECOMMENDED
6/30/2011 ORIGINAL AMENDED 12/31/2011 2012-2013 2012-2013
Total Revenues 25,852,441$ 17,657,200$ 17,699,818$ 8,842,538$ 18,760,514$ 17,109,994$
Total Expenses 23,503,910 25,535,968 25,780,344 11,466,734 22,580,568 25,329,398
Net Income (Loss) 2,348,531$ (7,878,768)$ (8,080,526)$ (2,624,196)$ (3,820,054)$ (8,219,404)$
General Fund Summary
CITY OF GRIFFIN
FISCAL YEAR 2012-2013 OPERATING BUDGET
APPROPRIATION DETAIL
5/17/2012 9:35 AM 02 101-00 General Fund Summary FY13 Page 1 of 8
PROPOSED
2012-05-22
7/31/2019 FY 2012-2013 PROPOSED Budget 20120522b
39/655
General Fund Summary ACTUAL BUDGET FY12 BUDGET FY12 FYTD REQUESTED RECOMMENDEDFund Revenue New Account 6/30/2011 ORIGINAL AMENDED 12/31/2011 2012-2013 2012-2013
13 10 9Operating Revenues
TaxesGeneral Property Taxes
Real and Personal Property Taxes 101-1506-31-1100-0000 4,109,133$ 3,800,000$ 3,800,000$ 3,686,554$ 3,750,000$ 3,850,000$Public Utility Tax 101-1506-31-1110-0000 231 45,000 45,000 106 30,000 30,000Timber Tax 101-1506-31-1120-0000 - - - - - -Real and Personal Property Taxes - prior yea 101-1506-31-1200-0000 203,930 - - 14,727 - -Motor Vehicle Tax 101-1506-31-1310-0000 280,676 275,000 275,000 123,218 270,000 270,000Intangible Tax 101-1506-31-1340-0000 12,559 14,000 14,000 11,485 14,000 14,000Railroad Equipment Tax 101-1506-31-1350-0000 4,920 4,000 4,000 - 5,000 5,000Taxes for Properties not on Tax Digest 101-1506-31-1500-0000 3,014 - - - - -Real Estate Transfer Tax 101-1506-31-1600-0000 4,762 6,000 6,000 2,238 4,000 4,000Mobile Home Tax - - - - - -Heavy Equipment Tax 101-1506-31-1360-0000 - - - - - -
Franchise Fees - Electric 101-1506-31-1710-0000 56,464 75,000 75,000 - 70,000 70,000Franchise Fees - Natural Gas 101-1506-31-1730-0000 158,582 160,000 160,000 78,696 159,000 159,000Franchise Fees - Cable Television 101-1506-31-1750-0000 216,740 230,000 230,000 57,660 220,000 220,000Franchise Fees - Telephone 101-1506-31-1760-0000 123,726 141,000 141,000 28,669 140,000 140,000Payment In-Lieu of Tax GHA 101-1506-31-1770-0000 - 5,000 5,000 - - -
Total General Property Taxes 5,174,738 4,755,000 4,755,000 4,003,353 4,662,000 4,762,000
General Sales and Use TaxesLocal Option Sales Tax (LOST) 101-1506-31-3100-0000 3,362,174 3,300,000 3,300,000 1,710,081 3,400,000 3,400,000
Total General Sales and Use Taxes 3,362,174 3,300,000 3,300,000 1,710,081 3,400,000 3,400,000
Selective Sales and Use TaxesHotel Motel Tax 101-1506-31-4100-0000 - - - 0Beer Excise Tax 101-1506-31-4200-0000 576,282 500,000 500,000 237,062 500,000 500,000Liquor Excise Tax 101-1506-31-4210-0000 44,203 71,000 71,000 18,972 60,000 40,000
Total Selective Sales and Use Taxes 620,486 571,000 571,000 256,034 560,000 540,000
Business TaxesBusiness Occupation Taxes 101-1506-31-6100-0000 404,400 400,000 400,000 70,949 410,000 400,000Financial Institutions Taxes 101-1506-31-6300-0000 84,191 80,000 80,000 (150) 75,000 75,000Insurance Premium Taxes 101-1506-31-6200-0000 1,262,410 1,300,000 1,300,000 1,116,081 1,125,000 1,100,000
Total Business Taxes 1,751,001 1,780,000 1,780,000 1,186,880 1,610,000 1,575,000
Other TaxesPenalties and Interest on Delinquent Taxes 101-0000-31-9110-0000 - - - -Penalties and Interest on Delinquent Taxes 101-1506-31-9110-0000 43,679 20,000 20,000 27,538 33,000 33,000Business Penalty 101-1506-31-9400-0000 1,097 - - 18 - -
Total Other Taxes 44,776 20,000 20,000 27,555 33,000 33,000Total Taxes 10,953,174 10,426,000 10,426,000 7,183,903 10,265,000 10,310,000
CITY OF GRIFFINFISCAL YEAR 2012-2013 OPERATING BUDGET
APPROPRIATION DETAIL
5/17/2012 9:35 AM 02 101-00 General Fund Summary FY13 Page 2 of 8
PROPOSED
2012-05-22
7/31/2019 FY 2012-2013 PROPOSED Budget 20120522b
40/655
General Fund Summary ACTUAL BUDGET FY12 BUDGET FY12 FYTD REQUESTED RECOMMENDEDFund Revenue New Account 6/30/2011 ORIGINAL AMENDED 12/31/2011 2012-2013 2012-2013
13 10 9
CITY OF GRIFFINFISCAL YEAR 2012-2013 OPERATING BUDGET
APPROPRIATION DETAIL
Licenses and PermitsBusiness Licenses
Beer License 101-1506-32-1110-0000 40,654 40,000 40,000 35,262 40,000 40,000Wine License 101-1506-32-1120-0000 40,034 40,000 40,000 33,947 40,000 40,000Liquor License 101-1506-32-1130-0000 112,087 114,000 114,000 90,015 110,000 110,000Insurance Regulatory Fees 101-1506-32-1220-0000 46,270 - - 1,500 - -
Total Licenses and Permits 239,045 194,000 194,000 160,725 190,000 190,000
Non-business Licenses and PermitsLand Use Permits (Zoning Permits) 101-6210-32-2210-0000 9,530 7,000 7,000 2,675 5,000 5,000House Moving Permits 101-3200-32-2220-0000 - - - - - -Sign Permits 101-6210-32-2230-0000 15,575 15,000 15,000 9,390 15,000 15,000Catering Permits 101-6210-32-2940-0000 550 400 400 400 400 400
Total Non-business Licenses and Permits 25,655 22,400 22,400 12,465 20,400 20,400
Regulatory FeesBuilding Inspections 101-6210-32-3120-0000 45,354 38,000 38,000 24,211 40,000 44,000Plumbing Inspections 101-6210-32-3130-0000 6,348 5,000 5,000 3,357 5,000 5,000Electrical Inspections 101-6210-32-3140-0000 10,387 6,000 6,000 5,237 7,000 8,500Gas Inspections 101-6210-32-3150-0000 405 200 200 511 300 300Mechanical Inspections 101-6210-32-3190-0000 4,378 3,100 3,100 2,125 3,100 4,000
Total Regulatory Fees 66,872 52,300 52,300 35,441 55,400 61,800
Penalties and Interest - Delinquent Licenses & PermitsInterest on Business Licences 101-1506-32-4400-0000 - - - 2,475 - -
Total Penalties and Interest - - - 2,475 - -Total Licenses and Permits 331,572 268,700 268,700 211,106 265,800 272,200
Intergovernmental RevenueBYRNE (JAG) GRANT 101-3200-33-4112-0000 - 22,000 22,000 - - 23,000DNR Funding 101-1665-33-4117-0000 42,671 - - - - -LLEBG Bullet-Proof Vest Program 101-3200-33-4111-0000 2,587 15,000 15,000 - - -FEMA Grant 101-3590-33-1140-0000 - - 25,278 - - -Board of Education - RESA (SRO Reimbursem 101-3200-33-6005-0000 128,411 127,800 127,800 62,653 76,300 76,300OGA Spalding County Reimbursement 101-1320-33-6006-0000 11,500 - - - - 53,200Upson County Narcotics Task Force 101-3200-33-6016-0000 23,991 20,000 20,000 8,019 - 29,000City of Atlanta HIDTA 101-3200-33-6017-0000 1,392 7,000 7,000 - - 7,000PRISM Training Simulator Fees 101-3210-33-6015-0000 10,560 16,000 16,000 - - 10,000Police Byrne Grant Revenue 101-3223-33-4112-0000 - - 17,340 - - -FEMA Grants 101-3520-33-1140-0000 66,000 - - - - -
Total Intergovernmental Revenue 287,112 207,800 250,418 70,672 76,300 198,500
5/17/2012 9:35 AM 02 101-00 General Fund Summary FY13 Page 3 of 8
PROPOSED
2012-05-22
7/31/2019 FY 2012-2013 PROPOSED Budget 20120522b
41/655
General Fund Summary ACTUAL BUDGET FY12 BUDGET FY12 FYTD REQUESTED RECOMMENDEDFund Revenue New Account 6/30/2011 ORIGINAL AMENDED 12/31/2011 2012-2013 2012-2013
13 10 9
CITY OF GRIFFINFISCAL YEAR 2012-2013 OPERATING BUDGET
APPROPRIATION DETAIL
Charges for ServicesGeneral Government
Election Qualifying Fees 101-1401-34-1910-0000 - 1,600 1,600 2,822 - -Business Occupation Tax Administration Fee 101-1506-34-1950-0000 28,040 30,000 30,000 4,460 - -Business List Report Fees 101-1506-34-1951-0000 10 - - - - -Information Technology Fees 101-1535-34-1500-0000 14,763 36,000 36,000 4,343 - -Plan Review Fees 101-6210-34-1391-0000 8,865 4,000 4,000 4,764 5,000 5,000Demolition Recoveries 101-6210-34-1392-0000 - 3,000 3,000 3,012 - -Zoning Application Fees 101-6210-34-1393-0000 440 300 300 522 400 400Indirect Cost Allocation - City Commission 101-1110-34-1700-0000 426,108 429,420 429,420 214,710 460,373 460,380Indirect Cost Allocation - City Manager 101-1320-34-1700-0000 313,284 325,020 325,020 162,510 342,504 342,510Indirect Cost Allocation - Elections 101-1401-34-1700-0000 1,752 20,260 20,260 10,130 1,010 1,010Indirect Cost Allocation - Director of Administ 101-1501-34-1700-0000 290,676 290,490 290,490 145,245 375,750 375,750Indirect Cost Allocation - Accounting 101-1502-34-1700-0000 492,696 501,930 501,930 250,965 545,962 545,970
Indirect Cost Allocation - Purchasing 101-1507-34-1700-0000 67,416 66,280 66,280 33,140 77,481 77,490Indirect Cost Allocation - Information Technol 101-1535-34-1700-0000 1,115,190 1,091,150 1,091,150 545,575 1,179,613 1,179,870Indirect Cost Allocation - Human Resources 101-1540-34-1700-0000 398,880 457,360 457,360 228,680 501,065 501,070Indirect Cost Allocation - Risk Management 101-1555-34-1700-0000 356,784 110,630 110,630 55,315 96,186 96,190Indirect Cost Allocation - Central Services Dir 101-1601-34-1700-0000 155,868 158,240 158,240 79,120 - -Indirect Cost Allocation - Facilities Maintenan 101-1665-34-1700-0000 882,780 887,090 887,090 443,545 865,407 865,410Indirect Cost Allocation - City Attorney 101-1701-34-1700-0000 99,996 100,000 100,000 50,000 100,000 100,000IT Equipment Cost Allocation 101-1535-34-1750-0000 71,575 - - - 414,653 414,653
Public Safety: Fire Inspections 101-3500-34-2211-0000 100 - - - - -Public Safety: Fire Inspections 101-3510-34-2210-0000 - - - 112 - -Utilites / Enterprise Charges: Sale of Recycl 101-3500-34-4130-0000 132 - - - - -
Pool Fees 101-5120-34-7901-0000 3,027 4,650 4,650 152 5,050 5,050Pavilion Fees 101-5220-34-7902-0000 11,052 7,000 7,000 4,685 12,000 12,000Credit Card Fees 101-2500-34-6923-0000 4,065 - - 1,487 - -Returned Check Fees - Tax & Licensing 101-1506-34-9300-0000 380 - - 30 - -Cemetery Fees 101-4910-34-9102-0000 159,367 130,000 130,000 78,219 140,000 140,000
Total Charges for Services 4,903,245 4,654,420 4,654,420 2,323,543 5,122,454 5,122,753
Fines and ForfeituresPolice Revenue 101-3200-35-1171-0000 17,410 19,000 19,000 7,467 15,000 15,000Traffic Fines 101-3200-35-1172-0000 728,497 750,000 750,000 222,401 650,000 650,000Red Light Camera Fines 101-3200-35-1173-0000 327,285 350,000 350,000 164,537 350,000 325,000Parking Tickets* 101-3200-35-1174-0000 940 - - - - -Seat Belt Fines 101-3200-35-1175-0000 15,527 12,000 12,000 458 - -Ordinance Fines 101-3200-35-1176-0000 18,141 24,000 24,000 2,008 10,000 10,000
Total Fines and Forfeitures 1,107,799 1,155,000 1,155,000 396,871 1,025,000 1,000,000
5/17/2012 9:35 AM 02 101-00 General Fund Summary FY13 Page 4 of 8
PROPOSED
2012-05-22
7/31/2019 FY 2012-2013 PROPOSED Budget 20120522b
42/655
General Fund Summary ACTUAL BUDGET FY12 BUDGET FY12 FYTD REQUESTED RECOMMENDEDFund Revenue New Account 6/30/2011 ORIGINAL AMENDED 12/31/2011 2012-2013 2012-2013
13 10 9
CITY OF GRIFFINFISCAL YEAR 2012-2013 OPERATING BUDGET
APPROPRIATION DETAIL
Interest IncomeBank Account Interest (Fire Bond Reserve) 101-1502-36-1005-0000 5,973 8,000 8,000 5,231 8,000 8,000Bank Account Interest 101-1506-36-1005-0000 1,418 - - - - -Investment Interest 101-1502-36-1010-0000 1,658 2,500 2,500 - - -Unrealized Gain (Loss) on Investments 101-0000-36-3000-0000 (4,566) - - - - -Gains (Losses) on Investments 101-1502-36-3000-0000 4,346 - - 8,601 - -
Total Interest Income 8,829 10,500 10,500 13,832 8,000 8,000
Contributions and DonationsContributions and Donations 101-3500-37-1000-0000 454 - - - - -Contributions and Donations 101-3510-37-1000-0000 - - - 335 - -GMA Safety Grant 101-1555-37-1004-0000 - 12,000 12,000 - - -Contributed Capital 101-4220-37-1003-0000 - - - - - -
Total Contributions and Donations 454 12,000 12,000 335 - -
Miscellaneous RevenueRents and Royalties
Property Rental 101-0000-38-1001-0000 (31,626) - - - - -Property Rental 101-1320-38-1001-0000 30,980 163,760 - - - -Property Rental 101-1506-38-1001-0000 186,311 - - 15,852 - -Property Rental 101-1665-38-1001-0000 - - 163,760 79,182 198,541 198,541Fire Tower Rents 101-3500-38-1011-0000 11,025 11,020 - - - -Fire Tower Rents 101-3510-38-1011-0000 - - 11,020 - - -
Total Rents and Royalties 196,689 174,780 174,780 95,034 198,541 198,541
Miscellaneous RevenuesInsurance Claims 101-1555-38-3001-0000 - 3,000 3,000 - - -Insurance Claims 101-3200-38-3001-0000 1,460 - - - - -Cash Over (Short) 101-3200-38-9001-0000 122 - - (277) - -Miscellaneous Revenue 101-1502-38-9003-0000 752 - - 3,417 - -Miscellaneous Revenue 101-4220-38-9003-0000 - - - 899 - -Miscellaneous Revenue 101-5120-38-9003-0000 - - - 373 - -
Total Miscellaneous Revenues 2,334 3,000 3,000 4,411 - -
Other Sources and (Uses) of FundsProceeds of Capital Asset Dispositions
Property Sale 101-1665-39-2200-0000 30 - - 22,046 - -Total Proceeds of Capital Asset Dispositions 30 - - 22,046 - -
Proceeds of Debt IssuanceProceeds from GMA Leases 101-3520-39-3510-0000 - 650,000 650,000 - - -
Total Proceeds of Debt Issuance - 650,000 650,000 - - -
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PROPOSED
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General Fund Summary ACTUAL BUDGET FY12 BUDGET FY12 FYTD REQUESTED RECOMMENDEDFund Revenue New Account 6/30/2011 ORIGINAL AMENDED 12/31/2011 2012-2013 2012-2013
13 10 9
CITY OF GRIFFINFISCAL YEAR 2012-2013 OPERATING BUDGET
APPROPRIATION DETAIL
Transfers In - Sources of FundsTransfers In From Confiscated Assets Fund 101-0000-39-12xx-0000 - - -Transfers In From Multiple Grant Fund 101-0000-39-12xx-0000 - - -Transfers In From Hotel Motel Tax Fund 101-0000-39-1204-0000 27,196 18,000 18,000 12,827 24,419 24,419Transfers In From Police Technology Fund 101-0000-39-1205-0000 48,511 51,000 51,000 21,255 50,000 50,000Transfers In From Court Technology Fund 101-0000-39-1206-0000 25,964 26,000 26,000 10,818 25,000 25,000Transfers In From Water & Wastewater Fund 101-0000-39-1210-0000 3,531,264 - - - 1,800,000 1,800,000Transfers In From Electric Fund 101-0000-39-1211-0000 6,305,087 - - - - 7,733,267Transfers In From Welcome Center Fund 101-0000-39-1216-0000 - - - 8,558 - -Transfers In From Stormwater Fund 101-0000-39-1217-0000 379,945 - - - - -Transfers In From GBTA Fund 101-0000-39-1226-0000 (19,455) - - 8,558 - -
Total Transfers In 10,298,512 95,000 95,000 62,015 1,899,419 9,632,686
Transfers Out - (Uses of Funds)
Transfers Out To General Capital Projects Fun 101-0000-61-1008-0000 (5,890) - - - - -Transfers Out To Water/Wastewater Fund 101-0000-61-1010-0000 - - - (1,535,840) - -Transfers Out To Airport Fund 101-0000-61-1015-0000 (357,434) - - - - (7,500)Transfers Out To Welcome Center Fund 101-0000-61-1016-0000 (42,741) - - - (46,069)Transfers Out To Stormwater Fund 101-0000-61-1017-0000 - - - (4,840) - -Transfers Out To Golf Course Fund 101-0000-61-1018-0000 (342,217) - - (550) (370,002)Transfers Out To Motor Pool Fund 101-0000-61-1019-0000 (1,243,710) - - - - -Transfers Out To GBTA Fund 101-0000-61-1026-0000 (22,934)Transfers Out To Main Street Fund 101-0000-61-1027-0000 (83,700) - - - (78,284)Transfers Out To Other Funds 101-0000-61-1028-0000 (161,078) - - - - -Transfers Out To DDA 101-0000-61-1030-0000 - - - - (100,000) (97,044)
Total Transfers Out (2,237,309) - - (1,541,230) (100,000) (621,833)Net Transfers In (Out) 8,061,203 95,000 95,000 (1,479,215) 1,799,419 9,010,853Total Other Sources and (Uses) of Funds 8,061,233 745,000 745,000 (1,457,168) 1,799,419 9,010,853
TOTAL FUND REVENUE AND OTHER
SOURCES (USES) OF FUNDS 25,852,441$ 17,657,200$ 17,699,818$ 8,842,538$ 18,760,514$ 26,120,847$
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PROPOSED
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General FundGeneral Fund Summary
ACTUAL BUDGET FY12 BUDGET FY12 FYTD REQUESTED RECOMMENDED6/30/2011 ORIGINAL AMENDED 12/31/2011 2012-2013 2012-2013
737,558$ 914,875$ 925,810$ 379,844$ 716,862$ 904,888$
2,351,414 2,920,540 3,049,566 1,117,402 3,100,057 3,438,855
1,136,678 1,045,330 1,045,870 462,335 914,563 865,407
9,317,774 9,243,660 9,235,770 4,571,066 7,997,313 9,293,783
4,944,588 5,744,943 5,812,635 2,500,307 4,643,920 5,160,217
4,098,088 4,544,720 4,539,183 1,952,540 4,215,939 4,453,880917,811 1,121,900 1,171,510 483,240 991,914 1,212,368
23,503,910$ 25,535,968$ 25,780,344$ 11,466,734$ 22,580,568$ 25,329,398$Total Fund Expenditures
Central Services
Public Works Services
Administrative Services
Development Services
Police Services
Fire Services
CITY OF GRIFFIN
FISCAL YEAR 2012-2013 OPERATING BUDGET
APPROPRIATION DETAIL
DIVISION
Management Services
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45/655
General FundGeneral Fund Summary
ACTUAL BUDGET FY12 BUDGET FY12 FYTD REQUESTED RECOMMENDED6/30/2011 ORIGINAL AMENDED 12/31/2011 2012-2013 2012-2013
14,370,712$ 15,144,900$ 15,225,013$ 7,377,850$ 15,075,671$ 15,058,699$
2,460,135 2,613,018 2,742,957 1,150,831 3,092,394 2,970,756
2,289,814 2,609,890 2,523,522 1,074,014 2,913,902 2,789,230
777,909 1,345,280 1,451,620 123,360 701,109 539,350
2,613,912 2,718,580 2,718,580 1,257,371 - 2,967,863
- - - - - -318,580 446,700 461,052 173,665 192,721 398,730
672,848 657,600 657,600 309,644 604,770 604,770
- - - - - -
23,503,910$ 25,535,968$ 25,780,344$ 11,466,734$ 22,580,568$ 25,329,398$
CITY OF GRIFFIN
FISCAL YEAR 2012-2013 OPERATING BUDGET
APPROPRIATION DETAIL
Other Costs
Debt Service
Total Fund Expenditures
Expense Classification
Personal Services & Benefits
Purchased & Contracted Services
Supplies
Capital Outlays
Interfund & Interdepartmental Cha
Depreciation & Amortization
Other Financing Uses
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PROPOSED
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Fund: General Fund
Department: Management Services Summary
ACTUAL BUDGET FY12 BUDGET FY12 FYTD REQUESTED RECOMMENDED6/30/2011 ORIGINAL AMENDED 12/31/2011 2012-2013 2012-2013
345,900$ 469,400$ 480,252$ 185,710$ 301,215$ 460,373$
290,887 325,215 325,298 133,912 314,636 343,504
99,451 100,000 100,000 59,513 100,000 100,000
1,319 20,260 20,260 710 1,010 1,010
737,558$ 914,875$ 925,810$ 379,844$ 716,862$ 904,888$
City Manager
CITY OF GRIFFIN
FISCAL YEAR 2012-2013 OPERATING BUDGET
APPROPRIATION DETAIL
DIVISION
City Commission
Total Department
City Attorney
Elections
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Fund: General Fund
Department: Management Services Summary
ACTUAL BUDGET FY12 BUDGET FY12 FYTD REQUESTED RECOMMENDED6/30/2011 ORIGINAL AMENDED 12/31/2011 2012-2013 2012-2013
352,012$ 353,470$ 353,903$ 164,009$ 355,548$ 355,548$
181,837 221,085 251,085 110,351 223,464 224,510
21,431 37,480 37,130 10,065 34,350 37,710
- - - - 26,000 25,000
86,557 80,840 80,840 40,420 - 84,620
- - - - - -
95,721 222,000 202,852 55,000 77,500 177,500
- - - - - -
- - - - - -
737,558$ 914,875$ 925,810$ 379,844$ 716,862$ 904,888$Total Department
DEPARTMENT
Personal Services & Benefits
Purchased & Contracted Services
Supplies
Capital Outlays
Interfund & Interdepartmental Charges
Depreciation & Amortization
Other Financing Uses
CITY OF GRIFFIN
FISCAL YEAR 2012-2013 OPERATING BUDGET
APPROPRIATION DETAIL
Other Costs
Debt Service
5/15/2012@ 9:16 AM 02 101-03-00 Management Services Summary FY13 Page 2 of 2
PROPOSED
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48/655
FUND: General Fund
DEPARTMENT: Management Services
DIVISION: City Commission 101
G.L. NUMBER: 101-1110 1110ACTUAL BUDGET FY12 BUDGET FY12 FYTD REQUESTED RECOMMENDED
6/30/2011 ORIGINAL AMENDED 12/31/2011 2012-2013 2012-2013
111,174$ 106,550$ 106,550$ 52,242$ 105,623$ 105,623$
66,550 86,470 116,470 42,460 90,892 90,910
14,886 26,750 26,750 7,943 27,200 27,200
- - - - - -
59,790 56,130 56,130 28,065 - 59,140
- - - - - -
93,500 193,500 174,352 55,000 77,500 177,500
- - - - - -
- - - - - -
345,900$ 469,400$ 480,252$ 185,710$ 301,215$ 460,373$
Fiscal Year 2011 Fiscal Year 2012 Fiscal Year 2013 Fiscal Year 2013Job Class Position Type Approved FTE Approved FTE Requested FTE Approved FTE
Unclassified Part-Time 1.00 1.00 1.00 1.00Unclassified Part-Time 6.00 6.00 6.00 6.00
Total 7.00 7.00 7.00 7.00
CITY OF GRIFFIN
FISCAL YEAR 2012-2013 OPERATING BUDGET
APPROPRIATION DETAIL
Other Costs
Debt Service
Total Department
EXPENSE CLASSIFICATION
Personal Services & Benefits
Purchased & Contracted Services
Supplies
Capital Outlays
Interfund & Interdepartmental Charges
Depreciation & Amortization
Other Financing Uses
Summary of Authorized PositionsPosition
Commission Chairman/Mayor
Commissioner
5/15/2012@ 9:22 AM 02 101-03-01 City Commission FY13 Page 1 of 5
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101-1110 ACTUAL BUDGET FY12 BUDGET FY12 FY TD REQUEST ED RE CO MMEN DED
EXP ENS E CLA SSI FICATI ON 6/30/2011 ORI GI NAL A MEN DED 12/31/2011 2012-2013 2012-2013
ence Personal Services & Benefits
101-1110-51-1100-0000 Regular Wages & Salaries 102,756 96,040 96,040 47,944 96,036 96,036101-1110-51-1200-0000 Temporary Employees - - - - - -101-1110-51-1300-0000 Overtime - - - - - -
101-1110-51-1400-0000 Employee Costs Allocated - - - -101-1110-51-2100-0000 Group Medical Insurance - - - - - -
101-1110-51-2110-0000 Life Insurance 331 420 420 167 342 342
101-1110-51-2120-0000 Long-Term Disability Insurance 228 420 420 149 413 413
101-1110-51-2130-0000 Dental Insurance - 650 650 323 849 849
101-1110-51-2200-0000 FICA 6,261 5,960 5,960 2,920 5,954 5,954
101-1110-51-2300-0000 Medicare 1,464 1,400 1,400 683 1,393 1,393101-1110-51-2410-0000 GMEBS Contribution - - - - - -101-1110-51-2420-0000 Deferred Compensation Contributions - - - - - -101-1110-51-2500-0000 Tuition Reimbursement - - - - - -101-1110-51-2600-0000 Unemployment Insurance - - - -101-1110-51-2700-0000 Worker's Compensation Insurance - 890 890 - 408 408
101-1110-51-2900-0000 Other Employee Benefits - 90 90 - 84 84
101-1110-51-2920-0000 Car Allowance - - - - - -
101-1110-51-2800-0000 Phone Stipend - - - - - -
101-1110-51-2940-0000 Uniform Allowance - - - - - -
101-1110-51-2950-0000 EAP ( Employee Assistance Plan ) 93 150 150 41 144 144101-1110-51-2960-0000 Flexible Spending Account Costs 40 530 530 15 - -
101-1110-51-2970-0000 Retiree Insurance Benefits - - - - - -
101-1110-51-2961-0000 OPEB Costs - - - - - -
Total Personal Services & Benefits 111,174 106,550 106,550 52,242 105,623 105,623
Purchased & Contracted Services
101-1110-52-1100-0000 Official & Administrative Services - - - - - -
101-1110-52-1200-0000 Professional Services 5,032 5,000 35,000 - 10,000 10,000
101-1110-52-1210-0000 Legal Services - 10,000 10,000 - 10,000 10,000
101-1110-52-1300-0000 Technical Services - 250 250 - 290 290
101-1110-52-2110-0000 Disposal Services - - - - - -
101-1110-52-2130-0000 Custodial Services - - - - - -
101-1110-52-2140-0000 Lawn Care Services - - - - - -
101-1110-52-2200-0000 General Repair & Maintenance Services 643 1,180 1,180 486 1,171 1,180
101-1110-52-2210-0000 Motor Pool Repair & Maintenance Services - - - - - -
101-1110-52-2310-0000 Rental of Land & Buildings - - - - - -
101-1110-52-2320-0000 Rental of Equipment & Vehicles 1,412 1,570 1,570 783 1,566 1,570
101-1110-52-3100-0000 Insurance Services 2,660 1,810 1,810 902 1,810 1,810
101-1110-52-3200-0000 Communications Services 56 240 240 28 220 220
101-1110-52-3300-0000 Advertising Services 1,260 1,500 1,500 1,244 2,000 2,000
101-1110-52-3400-0000 Printing & Binding Services 353 1,000 1,000 - 750 750
101-1110-52-3500-0000 Travel Expense 10,211 14,630 14,630 5,130 15,300 15,300
101-1110-52-3600-0000 Membership Dues & Association Fees 38,059 39,500 39,500 32,796 39,500 39,500
101-1110-52-3700-0000 Tutition and Conference Registration 6,865 9,790 9,790 1,090 8,285 8,290
101-1110-52-3701-0000 In-House Training Services - - - - - -
101-1110-52-3800-0000 Certifications & Licensing - - - - - -
101-1110-52-3850-0000 Contract Labor - - - - - -
101-1110-52-3860-0000 Bank Fees - - - - - -
101-1110-52-3900-0000 Other / Miscellaneous Services - - - - -
Total Purchased & Contracted Services 66,550 86,470 116,470 42,460 90,892 90,910
Supplies
101-1110-53-1110-0000 Office Supplies 1,646 1,000 1,000 458 1,200 1,200
101-1110-53-1120-0000 Operating Supplies - 250 250 - 250 250
CITY OF GRIFFIN
FISCAL YEAR 2012-2013 OPERATING BUDGET
APPROPRIATION DETAIL
5/15/2012@ 9:22 AM 02 101-03-01 City Commission FY13 Page 2 of 5
PROPOSED
2012-05-22
7/31/2019 FY 2012-2013 PROPOSED Budget 20120522b
50/655
101-1110 ACTUAL BUDGET FY12 BUDGET FY12 FY TD REQUEST ED RE CO MMEN DED
EXP ENS E CLA SSI FICATI ON 6/30/2011 ORI GI NAL A MEN DED 12/31/2011 2012-2013 2012-2013
CITY OF GRIFFIN
FISCAL YEAR 2012-2013 OPERATING BUDGET
APPROPRIATION DETAIL
101-1110-53-1130-0000 Repair & Maintenance Supplies - 250 250 - 250 250
101-1110-53-1210-0000 Water & Wastewater - - - - - -
101-1110-53-1220-0000 Natural Gas - - - - - -
101-1110-53-1230-0000 Electricity - - - - - -
101-1110-53-1240-0000 Propane - - - - - -101-1110-53-1250-0000 Heating Oil - - - - - -
101-1110-53-1270-0000 Gasoline & Diesel Fuel - - - - - -
101-1110-53-1280-0000 Stormwater Fees - - - - - -
101-1110-53-1290-0000 Customer Service Fees - - - - - -
101-1110-53-1300-0000 Food 1,938 2,500 2,500 1,261 2,500 2,500
101-1110-53-1400-0000 Books & Periodicals 4,627 15,000 15,000 550 15,000 15,000
101-1110-53-1510-0000 Purchases for Resale - Water - - - - - -
101-1110-53-1520-0000 Purchases for Resale - Gas (Natural Gas) - - - - - -
101-1110-53-1530-0000 Purchases for Resale - Electricity - - - - - -
101-1110-53-1540-0000 Purchases for Resale - Telecommunications - - - - - -
101-1110-53-1591-0000 Purchases for Resale - Merchandise - - - - - -
101-1110-53-1592-0000 Purchases for Resale - Food & Beverage - - - - - -
101-1110-53-1593-0000 Purchases for Resale - Telecommunications - - - - - -
101-1110-53-1595-0000 Purchases for Services - Fuel (AVGAS) - - - - - -
101-1110-53-1596-0000 COGS - Jet A - - - - - -
101-1110-53-1597-0000 COGS - Beer - - - - - -101-1110-53-1600-0000 Tools & Small Equipment 325 1,000 1,000 - 1,000 1,000
101-1110-53-1700-0000 Other / Miscellaneous Supplies 351 750 750 384 1,000 1,000
101-1110-53-1710-0000 Uniforms - - - - - -
101-1110-53-1711-0000 Fireworks 6,000 6,000 6,000 5,290 6,000 6,000
101-1110-53-1720-0000 Landscaping Supplies - - - - - -
101-1110-53-1730-0000 Turn-Out Gear - - - - - -
Total Supplies 14,886 26,750 26,750 7,943 27,200 27,200
Capital Outlays
101-1110-54-1100-0000 Sites - - - - - -
101-1110-54-1200-0000 Site Improvements - - - - - -
101-1110-54-1300-0000 Buildings - - - - - -
101-1110-54-1400-0000 Infrastructure - - - - - -
101-1110-54-2100-0000 Machinery - - - - - -
101-1110-54-2200-0000 Vehicles - - - - - -
101-1110-54-2300-0000 Furniture & Fixtures - - - - - -
101-1110-54-2400-0000 Computers - - - - - -
101-1110-54-2500-0000 Other Equipment - - - - - -
101-1110-54-3000-0000 Intangible Assets - - - - - -
101-1110-54-9999-0000 Capital Outlay Distributed to Balance Sheet - - - - - -
Total Capital Outlays - - - - - -
Interfund & Interdepartmental Charges
101-1110-55-1100-0000 Indirect Cost Allocation 59,790 56,130 56,130 28,065 57,740
101-1110-55-1101-0000 IT Equipment Cost Allocation - - - - 1,400
101-1110-55-2100-0000 Administrative Fees - - - -
101-1110-55-2200-0000 Claims - - - -
101-1110-55-2300-0000 Judgements - - - -
Total Interfund & Interdepartmental Charges 59,790 56,130 56,130 28,065 - 59,140
Depreciation & Amortization
101-1110-56-1000-0000 Depreciation - - - -
101-1110-56-2000-0000 Amortization - - - -
Total Depreciation & Amortization - - - - - -
Other Costs
5/15/2012@ 9:22 AM 02 101-03-01 City Commission FY13 Page 3 of 5
PROPOSED
2012-05-22
O OS
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101-1110 ACTUAL BUDGET FY12 BUDGET FY12 FY TD REQUEST ED RE CO MMEN DED
EXP ENS E CLA SSI FICATI ON 6/30/2011 ORI GI NAL A MEN DED 12/31/2011 2012-2013 2012-2013
CITY OF GRIFFIN
FISCAL YEAR 2012-2013 OPERATING BUDGET
APPROPRIATION DETAIL
101-1110-57-1001-0000 Payments to Spalding County Tax Commissioner - - - -
101-1110-57-1002-0000 Payments to Spalding County Board of Commissioners - - - -
101-1110-57-1003-0000 Payments to Spalding County Jail - - - -
101-1110-57-1004-0000 Payments to Spalding County District Attorney - - - -
101-1110-57-1005-0000 Payments to Spalding County Clerk of Court - - - -101-1110-57-1006-0000 Payments to Spalding County Sheriff's Office - - - -
101-1110-57-1007-0000 Payments to Spalding County Board of Registrars - - - -
101-1110-57-1010-0000 Payments to Pike County Board of Commissioners - - - -
101-1110-57-1011-0000 Scholarships - - - -
101-1110-57-1012-0000 Mutual Aid - - - -
101-1110-57-2001-0000 Fines & Penalties - - - -
101-1110-57-2004-0000 Three Rivers Regional Development Center - - - -
101-1110-57-2005-0000 Payments to University of Georgia Griffin Campus 17,500 17,500 17,500 17,500 17,500 17,500
101-1110-57-2006-0000 Payments to Historic P reservation Committee 1,000 1,000 1,000 - 1,000 1,000
101-1110-57-2007-0000 Payments to Griffin/Spalding Land Bank Authority 75,000 75,000 75,000 37,500 59,000 59,000
101-1110-57-2008-0000 Payments to CHIP - - - -
101-1110-57-xxxx-0000 Payments to X - - -
101-1110-57-xxxx-0000 Payments to X - - -
101-1110-57-xxxx-0000 Payments to X - - -
101-1110-57-xxxx-0000 Payments to X - - - -
101-1110-57-4000-0000 Bad Debt Expense - - - -101-1110-57-5100-0000 Loss on Impairment of Capital Asset - - - -
101-1110-57-6000-0000 Loss on Transfer of Capital Asset - - - -
101-1110-57-7000-0000 Loss on Troubled Debt Restructuring - - - -
101-1110-57-9000-0000 Contingency - 100,000 80,852 - 100,000
Total Other Costs 93,500 193,500 174,352 55,000 77,500 177,500
Debt Service
101-1110-58-1100-0000 Principal Expense - Bonded Debt - - - - - -
101-1110-58-1200-0000 Principal Expense - Capital Lease Debt - - - - - -
101-1110-58-1300-0000 Principal Expense - Other Capital Debt - - - - - -
101-1110-58-1400-0000 Principal Payment of Pledged Revenues - - - - - -
101-1110-58-2100-0000 Interest Expense - Bonded Debt - - - - - -
101-1110-58-2200-0000 Interest Expense - Capital Lease Debt - - - - - -
101-1110-58-2300-0000 Interest Expense - Other Capital Debt - - - - - -
101-1110-58-2302-0000 Credit Card Interest and Fees - - - -
101-1110-58-3300-0000 Fiscal Agent Fees - - - -
101-1110-58-4000-0000 Bond Issuance Costs - - - -
101-1110-58-5000-0000 Advance Refunding Escrow - - - -
Total Debt Service - - - - - -
Other Financing Uses
Total Other Financing Uses - - - - - -
Total Department 345,900 469,400 480,252 185,710 301,215 460,373
5/15/2012@ 9:22 AM 02 101-03-01 City Commission FY13 Page 4 of 5
PROPOSED
2012-05-22
PROPOSED
7/31/2019 FY 2012-2013 PROPOSED Budget 20120522b
52/655
FUND
+DEPT TITLE POSITION CODE GRADE STATUS HOURLY RATE
HOURS PER
YEAR
TOTAL
ANNUAL
SALARY FICA MEDICARE PENSION
DEF COMP
MATCH
MEDICAL
INSURANCE
ANNUAL
DENTAL
INSURANCE
ANNUAL
EMPLOYEE LIFE
INSURANCE
ANNUAL
DEPENDENT
LIFE
INSURANCE
ANNUAL
TOTAL LIFE
INSURANCE
ANNUAL
LTD
INSURANCE EAP COSTS
FSA ADMIN
COSTS
CHRISTMAS
PARTY
Vehicle
Allowance
Total Salary &
Benefits
101-1110 COMMISSIONER Unclassified Unclassified PT 32.08 480 15,396 955 223 - - - 130 55 - 55 66 21 - 12 - 16,857
101-1110 COMMISSIONER Unclassified Unclassified PT 28.00 480 13,440 833 195 - - - - 48 - 48 58 21 - 12 - 14,606
101-1110 COMMISSIONER Unclassified Unclassified PT 28.00 480 13,440 833 195 - - - 126 48 - 48 58 21 - 12 - 14,732
101-1110 COMMISSIONER Unclassified Unclassified PT 28.00 480 13,440 833 195 - - - 594 48 - 48 58 21 - 12 - 15,200
101-1110 COMMISSIONER Unclassified Unclassified PT 28.00 480 13,440 833 195 - - - - 48 - 48 58 21 - 12 - 14,606
101-1110 COMMISSIONER Unclassified Unclassified PT 28.00 480 13,440 833 195 - - - - 48 - 48 58 21 - 12 - 14,606
101-1110 COMMISSIONER Unclassified Unclassified PT 28.00 480 13,440 833 195 - - - - 48 - 48 58 21 - 12 - 14,606
Total 200.08 3,360 96,036 5,954 1,393 - - - 849 342 - 342 413 144 - 84 - 105,215.15
Supplemental Pay - - - -
FICA, Medicare & Pension on Overtime and Taxable Benefits - - - -
HRA
Allocation -
Total 96,036 5,954 1,393 - -
5/15/2012@ 9:22 AM 02 101-03-01 City Commission FY13 Page 5 of 5
PROPOSED
2012-05-22
PROPOSED
7/31/2019 FY 2012-2013 PROPOSED Budget 20120522b
53/655
FUND: General Fund
DEPARTMENT: Management Services
DIVISION: City Manager 101
G.L. NUMBER: 101-1320 1320ACTUAL BUDGET FY12 BUDGET FY12 FYTD REQUESTED RECOMMENDED
6/30/2011 ORIGINAL AMENDED 12/31/2011 2012-2013 2012-2013
240,118$ 246,160$ 246,593$ 111,387$ 249,164$ 249,164$
15,236 33,615 33,615 8,049 32,322 33,350
6,545 10,730 10,380 2,121 7,150 10,510
- - - - 26,000 25,000
26,767 24,710 24,710 12,355 - 25,480
- - - - - -
2,221 10,000 10,000 - - -- - - - - -
- - - - - -
290,887$ 325,215$ 325,298$ 133,912$ 314,636$ 343,504$
Fiscal Year 2011 Fiscal Year 2012 Fiscal Year 2013 Fiscal Year 2013Job Class Position Type Approved FTE Approved FTE Requested FTE Approved FTEGS-29S Full-Time 1.00 1.00 1.00GS-15S Full-Time 1.00 1.00 1.00GS-11 Part-Time 0.70 0.70 0.70
Total - 2.70 2.70 2.70
CITY OF GRIFFIN
FISCAL YEAR 2012-2013 OPERATING BUDGET
APPROPRIATION DETAIL
Other CostsDebt Service
Total Department
EXPENSE CLASSIFICATION
Personal Services & Benefits
Purchased & Contracted Services
Supplies
Capital Outlays
Interfund & Interdepartmental Charges
Depreciation & Amortization
Other Financing Uses
Summary of Authorized Positions
City ManagerExecutive SecretaryClerical Assistant
Position
5/15/2012@ 9:40 AM 02 101-03-02 City Manager FY13 Page 1 of 5
PROPOSED
2012-05-22
CITY OF GRIFFIN PROPOSED
7/31/2019 FY 2012-2013 PROPOSED Budget 20120522b
54/655
101-1320 ACTUAL BUDGET FY12 BUDGET FY12 FY TD REQUEST ED RE CO MMEN DED
EXP ENS E CLA SSI FICATI ON 6/30/2011 ORI GI NAL A MEN DED 12/31/2011 2012-2013 2012-2013
Personal Services & Benefits
101-1320-51-1100-0000 Regular Wages & Salaries 169,427 172,940 173,340 85,077 179,675 179,675101-1320-51-1200-0000 Temporary Employees - - - - - -101-1320-51-1300-0000 Overtime - - - - - -
101-1320-51-1400-0000 Employee Costs Allocated (720) (760) (760) (380) (760) (760)101-1320-51-2100-0000 Group Medical Insurance 21,953 25,190 25,190 8,227 19,928 19,928
101-1320-51-2110-0000 Life Insurance 61 530 530 280 560 560
101-1320-51-2120-0000 Long-Term Disability Insurance 527 670 670 279 688 688
101-1320-51-2130-0000 Dental Insurance 936 1,140 1,140 113 670 670
101-1320-51-2200-0000 FICA 9,884 10,730 10,756 4,716 11,140 11,140
101-1320-51-2300-0000 Medicare 2,353 2,510 2,517 1,229 2,605 2,605101-1320-51-2410-0000 GMEBS Contribution 7,405 21,850 21,850 3,856 24,473 24,473101-1320-51-2420-0000 Deferred Compensation Contributions 6,994 3,100 3,100 3,881 3,199 3,199101-1320-51-2500-0000 Tuition Reimbursement - - - - - -101-1320-51-2600-0000 Unemployment Insurance 810 - - -101-1320-51-2700-0000 Worker's Compensation Insurance 12,310 260 260 235 377 377
101-1320-51-2900-0000 Other Employee Benefits - 40 40 - 36 36
101-1320-51-2920-0000 Car Allowance - - - - - -
101-1320-51-2800-0000 Phone Stipend - - - -
101-1320-51-2940-0000 Uniform Allowance - - - - - -
101-1320-51-2950-0000 EAP ( Employee Assistance Plan ) 41 70 70 21 62 62101-1320-51-2960-0000 Flexible Spending Account Costs - 150 150 - 150 150
101-1320-51-2970-0000 Retiree Insurance Benefits 3,336 1,570 1,570 769 1,449 1,449
101-1320-51-2961-0000 OPEB Costs 4,801 6,170 6,170 3,085 4,913 4,913
Total Personal Services & Benefits 240,118 246,160 246,593 111,387 249,164 249,164
Purchased & Contracted Services
101-1320-52-1100-0000 Official & Administrative Services - - - - - -
101-1320-52-1200-0000 Professional Services - 2,000 2,000 - 1,000 1,000
101-1320-52-1210-0000 Legal Services 25 10,000 10,000 - 7,500 7,500
101-1320-52-1300-0000 Technical Services - 100 100 - - -
101-1320-52-2110-0000 Disposal Services - - - - - -
101-1320-52-2130-0000 Custodial Services - - - - - -
101-1320-52-2140-0000 Lawn Care Services - - - - - -
101-1320-52-2200-0000 General Repair & Maintenance Services 643 280 280 486 171 180
101-1320-52-2210-0000 Motor Pool Repair & Maintenance Services 643 1,500 1,500 205 3,500 3,500
101-1320-52-2310-0000 Rental of Land & Buildings - - - - - -
101-1320-52-2320-0000 Rental of Equipment & Vehicles 1,411 1,570 1,570 783 1,566 1,570101-1320-52-3100-0000 Insurance Services 1,926 1,180 1,180 583 1,200 1,200
101-1320-52-3200-0000 Communications Services 3,703 5,480 5,480 1,709 5,460 5,460
101-1320-52-3300-0000 Advertising Services 1,017 1,500 1,500 1,260 2,000 2,000
101-1320-52-3400-0000 Printing & Binding Services - 1,200 1,200 - 1,200 1,200
101-1320-52-3500-0000 Travel Expense 2,618 3,705 3,705 1,023 3,675 4,690
101-1320-52-3600-0000 Membership Dues & Association Fees 1,962 2,350 2,350 1,380 2,300 2,300
101-1320-52-3700-0000 Tutition and Conference Registration 1,288 2,750 2,750 620 2,750 2,750
101-1320-52-3701-0000 In-House Training Services - - - - - -
101-1320-52-3800-0000 Certifications & Licensing - - - - - -
101-1320-52-3850-0000 Contract Labor - - - - - -
101-1320-52-3860-0000 Bank Fees - - - - - -
101-1320-52-3900-0000 Other / Miscellaneous Services - - - - -
Total Purchased & Contracted Services 15,236 33,615 33,615 8,049 32,322 33,350
Supplies
101-1320-53-1110-0000 Office Supplies 905 2,000 2,000 505 2,000 2,000
101-1320-53-1120-0000 Operating Supplies 20 400 400 3 400 400
CITY OF GRIFFIN
FISCAL YEAR 2012-2013 OPERATING BUDGET
APPROPRIATION DETAIL
5/15/2012 @ 9:40 AM 02 101-03-02 City Manager FY13 Page 2 of 5
PROPOSED
2012-05-22
CITY OF GRIFFIN PROPOSED
7/31/2019 FY 2012-2013 PROPOSED Budget 20120522b
55/655
101-1320 ACTUAL BUDGET FY12 BUDGET FY12 FY TD REQUEST ED RE CO MMEN DED
EXP ENS E CLA SSI FICATI ON 6/30/2011 ORI GI NAL A MEN DED 12/31/2011 2012-2013 2012-2013
CITY OF GRIFFIN
FISCAL YEAR 2012-2013 OPERATING BUDGET
APPROPRIATION DETAIL
101-1320-53-1130-0000 Repair & Maintenance Supplies - 250 250 - 250 250
101-1320-53-1210-0000 Water & Wastewater - - - - - -
101-1320-53-1220-0000 Natural Gas - - - - - -
101-1320-53-1230-0000 Electricity - - - - - -
101-1320-53-1240-0000 Propane - - - - - -101-1320-53-1250-0000 Heating Oil - - - - - -
101-1320-53-1270-0000 Gasoline & Diesel Fuel 2,527 3,570 3,220 879 - 3,360
101-1320-53-1280-0000 Stormwater Fees - - - - - -
101-1320-53-1290-0000 Customer Service Fees - - - - - -
101-1320-53-1300-0000 Food 445 1,000 1,000 404 1,000 1,000
101-1320-53-1400-0000 Books & Periodicals 165 510 510 - 500 500
101-1320-53-1510-0000 Purchases for Resale - Water - - - - - -
101-1320-53-1520-0000 Purchases for Resale - Gas (Natural Gas) - - - - - -
101-1320-53-1530-0000 Purchases for Resale - Electricity - - - - - -
101-1320-53-1540-0000 Purchases for Resale - Telecommunications - - - - - -
101-1320-53-1591-0000 Purchases for Resale - Merchandise - - - - - -
101-1320-53-1592-0000 Purchases for Resale - Food & Beverage - - - - - -
101-1320-53-1593-0000 Purchases for Resale - Telecommunications - - - - - -
101-1320-53-1595-0000 Purchases for Services - Fuel (AVGAS) - - - - - -
101-1320-53-1596-0000 COGS - Jet A - - - - - -
101-1320-53-1597-0000 COGS - Beer - - - - - -101-1320-53-1600-0000 Tools & Small Equipment 1,514 1,000 1,000 133 1,000 1,000
101-1320-53-1700-0000 Other / Miscellaneous Supplies 969 2,000 2,000 196 2,000 2,000
101-1320-53-1710-0000 Uniforms - - - - - -
101-1320-53-1711-0000 Fireworks - - - -
101-1320-53-1720-0000 Landscaping Supplies - - - - - -
101-1320-53-1730-0000 Turn-Out Gear - - - - - -
Total Supplies 6,545 10,730 10,380 2,121 7,150 10,510
Capital Outlays
101-1320-54-1100-0000 Sites - - - - - -
101-1320-54-1200-0000 Site Improvements - - - - - -
101-1320-54-1300-0000 Buildings - - - - - -
101-1320-54-1400-0000 Infrastructure - - - - - -
101-1320-54-2100-0000 Machinery - - - - - -
101-1320-54-2200-0000 Vehicles - - - - 26,000 25,000
101-1320-54-2300-0000 Furniture & Fixtures - - - - - -
101-1320-54-2400-0000 Computers - - - - - -101-1320-54-2500-0000 Other Equipment - - - - - -
101-1320-54-3000-0000 Intangible Assets - - - - - -
101-1320-54-9999-0000 Capital Outlay Distributed to Balance Sheet - - - - - -
Total Capital Outlays - - - - 26,000 25,000
Interfund & Interdepartmental Charges
101-1320-55-1100-0000 Indirect Cost Allocation 26,400 24,710 24,710 12,355 25,480
101-1320-55-1101-0000 IT Equipment Cost Allocation 367 - - -
101-1320-55-2100-0000 Administrative Fees - - - -
101-1320-55-2200-0000 Claims - - - -
101-1320-55-2300-0000 Judgements - - - -
Total Interfund & Interdepartmental Charges 26,767 24,710 24,710 12,355 - 25,480
Depreciation & Amortization
101-1320-56-1000-0000 Depreciation - - - -
101-1320-56-2000-0000 Amortization - - - -
Total Depreciation & Amortization - - - - - -
Other Costs
5/15/2012 @ 9:40 AM 02 101-03-02 City Manager FY13 Page 3 of 5
PROPOSED
2012-05-22
CITY OF GRIFFIN PROPOSED
7/31/2019 FY 2012-2013 PROPOSED Budget 20120522b
56/655
101-1320 ACTUAL BUDGET FY12 BUDGET FY12 FY TD REQUEST ED RE CO MMEN DED
EXP ENS E CLA SSI FICATI ON 6/30/2011 ORI GI NAL A MEN DED 12/31/2011 2012-2013 2012-2013
CITY OF GRIFFIN
FISCAL YEAR 2012-2013 OPERATING BUDGET
APPROPRIATION DETAIL
101-1320-57-1001-0000 Payments to Spalding County Tax Commissioner - - - -
101-1320-57-1002-0000 Payments to Spalding County Board of Commissioners - - - -
101-1320-57-1003-0000 Payments to Spalding County Jail - - - -
101-1320-57-1004-0000 Payments to Spalding County District Attorney - - - -
101-1320-57-1005-0000 Payments to Spalding County Clerk of Court - - - -101-1320-57-1006-0000 Payments to Spalding County Sheriff's Office - - - -
101-1320-57-1007-0000 Payments to Spalding County Board of Registrars - - - -
101-1320-57-1010-0000 Payments to Pike County Board of Commissioners - - - -
101-1320-57-1011-0000 Scholarships - - - -
101-1320-57-1012-0000 Mutual Aid - - - -
101-1320-57-2001-0000 Fines & Penalties - - - -
101-1320-57-2004-0000 Three Rivers Regional Development Center - - - -
101-1320-57-2005-0000 Payments to University of Georgia Griffin Campus - - - -
101-1320-57-2006-0000 Payments to Historic P reservation Committee - - - -
101-1320-57-2007-0000 Payments to Griffin/Spalding Land Bank Authority - - - -
101-1320-57-2008-0000 Payments to CHIP - - - -
101-1320-57-xxxx-0000 Payments to X - - -
101-1320-57-xxxx-0000 Payments to X - - -
101-1320-57-xxxx-0000 Payments to X - - -
101-1320-57-xxxx-0000 Payments to X - - - -
101-1320-57-4000-0000 Bad Debt Expense - - - -101-1320-57-5100-0000 Loss on Impairment of Capital Asset - - - -
101-1320-57-6000-0000 Loss on Transfer of Capital Asset - - - -
101-1320-57-7000-0000 Loss on Troubled Debt Restructuring - - - -
101-1320-57-9000-0000 Contingency 2,221 10,000 10,000 -
Total Other Costs 2,221 10,000 10,000 - - -
Debt Service
101-1320-58-1100-0000 Principal Expense - Bonded Debt - - - - - -
101-1320-58-1200-0000 Principal Expense - Capital Lease Debt - - - - - -
101-1320-58-1300-0000 Principal Expense - Other Capital Debt - - - - - -
101-1320-58-1400-0000 Principal Payment of Pledged Revenues - - - - - -
101-1320-58-2100-0000 Interest Expense - Bonded Debt - - - - - -
101-1320-58-2200-0000 Interest Expense - Capital Lease Debt - - - - - -
101-1320-58-2300-0000 Interest Expense - Other Capital Debt - - - - - -
101-1320-58-2302-0000 Credit Card Interest and Fees - - - -
101-1320-58-3300-0000 Fiscal Agent Fees - - - -
101-1320-58-4000-0000 Bond Issuance Costs - - - -101-1320-58-5000-0000 Advance Refunding Escrow - - - -
Total Debt Service - - - - - -
Other Financing Uses
Total Other Financing Uses - - - - - -
Total Department 290,887 325,215 325,298 133,912 314,636 343,504
5/15/2012 @ 9:40 AM 02 101-03-02 City Manager FY13 Page 4 of 5
PROPOSED
2012-05-22
4 7 8 9 10 11 12 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
PROPOSED
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FUND
+DEPT TITLE POSITION CODE GRADE STATUS HOURLY RATE
HOURS PER
YEAR
TOTAL
ANNUAL
SALARY FICA MEDICARE PENSION
DEF COMP
MATCH
MEDICAL
INSURANCE
ANNUAL
DENTAL
INSURANCE
ANNUAL
EMPLOYEE LIFE
INSURANCE
ANNUAL
DEPENDENT
LIFE
INSURANCE
ANNUAL
TOTAL LIFE
INSURANCE
ANNUAL
LTD
INSURANCE EAP COSTS
FSA ADMIN
COSTS
CHRISTMAS
PARTY
Vehicle
Allowance
Total Salary &
Benefits
101-1320 CITY MANAGER 0001 GS-29S FT 57.70 2,080 120,021 7,441 1,740 18,363 2,400 11,228 540 397 13 410 516 21 75 12 - 162,768
101-1320 CLERICAL ASSISTANT 0117 GS-11 PT 12.00 1,500 18,000 1,116 261 - - - - - - - - 21 - 12 - 19,410
101-1320 EXECUTIVE SECRETARY 0082 GS-15S FT 19.20 2,080 39,936 2,476 579 6,110 799 7,580 130 137 13 150 172 21 75 12 - 58,039
Total 88.90 5,660 177,957 11,033 2,580 24,473 3,199 18,808 670 534 26 560 688 62 150 36 -
Supplemental Pay 1,718 107 25 -
FICA, Medicare & Pension on Overtime and Taxable Benefits - - - -
HRA
Allocation 1,120
Total 179,675 11,140 2,605 24,473 19,928
5/15/2012 @ 9:40 AM 02 101-03-02 City Manager FY13 Page 5 of 5
PROPOSED
2012-05-22