FURTHER EDUCATION & TRAINING CERTIFICATE:

Archives and Records Management NQF Level 4

Presented by Pétria Marais – The Document Warehouse

NQF = National Qualifications Framework: Refers to the structure that organises and classifies qualifications and competencies in SA. It consists of registered standards, units and qualifications at eight levels of learning.

Education Band NQF Level

Qualification Institutions

Higher 8+8765

Doctoral, D.PhilMastersB.Tech, HonoursFirst Degree, DiplomaHigher Certificates, Associate Degrees

Universities, Technikons, private providers, in-house training

Further (Grade 10-12)

432

Further Education and Training Certificate (FETC)

Schools, colleges, private providers, training centres, NGO’s, in-house training

General open-ended (Grade 1-9)

1 General Education and Training Certificate (GETC), ABET levels 1-4, Early Childhood Development

Schools, ABET providers, independent schools, NGO’s private providers

The qualification: NQF Level 4 141 credits (1 credit is 10 notional hours) SAQA QUAL ID: 64069 Registration start date: 2009-02-18 Registration end date: 2012-02-18 Last date for enrolment: 2013-02-18 Last date for achievement: 2016-02-18

Purpose of the qualification: Will enable learners to improve

professionalism and enhance quality of service delivery.

Will contribute to the further development of learners within A & RM environment by proving articulation, recognition and mobility within this dynamic and ever changing environment

A learner acquiring this qualification will be able to:

Communicate provision of Records & Archiving Support Services

Use mathematics and mathematical thinking to solve problems

Manage archival materials and records Provide routine frontline customer services

for archive and records Administer routine Records & Archives

support services

Rationale: Addressing urgent need for provision of

training in Archives & RM sector Qualification is for learners who are

pursuing careers within the Archives & RM environment and indicates a clear learning pathway which can be followed

Rationale (cntd): Provides learners with opportunities for

professional development and career advancement within the broader constituencies of the administrative community that will contribute to providing better Archives and RM handling services for all the people in the Republic of SA

Rationale (cntd): Reflects the need and demand within the

Archives & RM environment for people who are able to perform these administrative roles within surroundings that are more complex and demand more advanced knowledge, skills and attributes

Rationale (cntd): Provides vehicle through which to

develop competent Archives & RM Administrators and people that can stay abreast with changing & dynamic environment of the profession

Creates an atmosphere for life-long learning opportunities

International Comparability

Research was conducted to benchmark this qualification against equivalent qualifications in:

Australia Canada New Zealand United Kingdom USA

The Qualification consists of: Nine CORE unit standards; Eleven Fundamental unit standards; Fifteen Elective unit standards

The CORE unit standards: 259441 (new): Arrange, describe & compile

lists of records to make them accessible to users

259442 (new): Conduct an information/records audit

259477 (new): Demonstrate knowledge of concepts, terminology and ethics applicable to archives and records management

259437 (new): Demonstrate understanding of statutory and legislative requirements which impact on records management and archives

The CORE unit standards (cntd): 259458 (new): Interpret classification systems in

order to organise, retrieve and dispose of records 259457 (new): Make records and/or information

available to customers 110023: Present information in report format 242811: Prioritise time and work for self and

team 259440 (new): Store, preserve, and conserve

records throughout their lifecycle

The fundamental unit standards:

Compulsory in order to achieve competence needed for qualification as a whole

The elective unit standards:To enrich qualification or specialise in subject.

The specialisations to substitute the electives section are as follows:

Records Management: 45 credits Archives Management: 42 credits Public Sector: 45 credits Heritage: 39 credits Business Environment: 44 credits

Conclusion: The focus of this qualification was on people who

never had opportunities for qualifications before There were no unit standards whatsoever for

Archiving and RM in SA on this level Even if the qualification is not enrolled for, a

learner can now demand alignment/accreditation to a unit standard of any training (short courses, workshops) in Archiving and RM

It has become policy (especially in Government) to send learners on accredited training

Conclusion (cntd): It builds bridges It fills gaps It paves the way for further education

and training Gaps in the qualification can be reviewed

in 3 years’ time

THANK YOU