FUNDRAISING GUIDE - African Adventures · the group focused on the bigger picture of why they are fundraising. They might enjoy helping with event planning, drawing up a timeline

F U N D R A I S I N G G U I D E

M E A N I N G F U L V O L U N T E E R E X P E R I E N C E S

W W W. AFRICAN - ADVENTURES.CO.UK // 023 8178 0 957 // INFO@AFRICAN - ADVENTURES.CO.UK

HOW TO GET STARTEDWhen faced with the prospect of fundraising a large amount, it’s understandable to feel overwhelmed or struggle to know where to start. However, we have seen plenty of volunteers meet and even exceed their fundraising targets, and have fun along the way! Take a look at our tips for how to hit the ground running.

MANAGING YOUR FUNDR AISING

Take advantage of our handy tools to help make your fundraising straight-forward and manageable. Our Money Planner, downloadable from My African Adventure, will help you break your fundraising down month by month and easily keep track of the overall amount raised.

GET TOGETHER !

Having regular team meetings with the rest of your group will help keep you motivated and on track. Share your experiences of fundraising, bounce ideas off each other, and plan group fundraising events! You could even appoint one member of the group to plan and lead team meetings.

USEFUL WEBSITES

Our partnerships with FundMyTravel and easyfundraising help you start raising money and awareness straightaway, and offer you the chance to get involved in competitions to win equipment for your trip. Set up a page on FundMyTravel so friends and family can get donating, and register with easyfundraising to raise money every time you shop online.

Í www.easyfundraising.org.uk/african-adventures

Í www.fundmytravel.com/partner/african-adventures

GET THE WORD OUT THERE

Setting up social media pages and a team blog are quick, simple and fun ways to publicise your trip, celebrate your fundraising successes, promote upcoming fundraisers, and publicly thank those who have supported you.

“ Look into your volunteering project and learn about where your donations will go. This will allow you to speak

confidently when fundraising about how supporters’ money will be used and who it will be helping.

”Frankie Russ - Communications Officer, African Adventures

MY AFRIC AN ADVENTURE

Our online information facility - My African Adventure - for booked volunteers contains a wealth of information about the area you are visiting, the project at which you will be volunteering, and how best to prepare for your trip. We would encourage you to spend some time going through this information so that you feel knowledgeable and confident about the adventure ahead.

2 W W W . A F R I C A N - A D V E N T U R E S . C O . U K

G E T T I N G S T A R T E D

FUNDR AISING AS A TEAMDIFFERENT ROLES TO CONSIDER

A good team is made up of a mix of people who all play an equal role in its success. Most people will be a mixture of these roles, so don’t worry if you don’t think any of these describe you perfectly.

ORGANISER S

Those who fit this role are positive and optimistic, and will help keep the group focused on the bigger picture of why they are fundraising. They might enjoy helping with event planning, drawing up a timeline for the group’s fundraising or arranging team meetings.

INNOVATOR S

Creative and imaginative, this person will be good at thinking of exciting and innovative fundraising ideas. Their approach will come in handy when overcoming obstacles, and others may view this person as a source of ideas if they get stuck.

NET WORKER S

Networkers will be outgoing and enthusiastic, and will feel confident approaching new people who can help the group with their fundraising. This will be useful when approaching local businesses for assistance with fundraising events.

IMPLEMENTER S

This type of person will be great at getting the ball rolling and putting fundraising ideas into practice. They will be practical and organised, and will approach fundraising events with common sense, playing a key role in translating ideas into action.

E VALUATOR S

Those who fit this role will have a logical and rational mind. They will be able to weigh up pros and cons, and keep the team grounded by assessing what is achievable in the time they have.

POLISHER S

A bit of a perfectionist, this person pays high attention to detail and ensures that nothing is overlooked. This will come in handy when creating informative flyers, for example, as well as when managing and counting money.

MOTIVATOR S

Optimistic and supportive, motivators help make things happen by overcoming obstacles and lending support to anyone who needs it. They will keep the group working together, making sure that no one is left out and that the team’s morale and enthusiasm are high.

TALENTED TE AM MEMBER S

Those with a particular talent such as art, cooking, singing, or sport can use this to help them fundraise. If you are a good cook, why not hold a dinner party? If you’re artistic, you could create handcrafted gifts to sell, or run a face painting stall. If you’re musical, you could put on a concert or organise a talent show.

“ As a group we organised and ran a race night where

we used footage from old horse races. Each horse had a number and each person

who attended could "buy" a horse for £2 and place bets on

any horse. We charged £5 for tickets and ran a bar as well to

bring in extra money.

”Sebastian - Volunteer

30 2 3 8 1 7 8 0 9 5 7 // INFO@A FR IC A N - A DV ENTUR ES .CO.UK


…ORGANISE A BAG PACKPacking customers’ bags at your local supermarket, in return for a small donation, is an extremely easy way to raise both money and awareness of your African Adventure. It’s also a great activity you and your group can do together.

Here's our guide on how to organise your own bag packing fundraiser. Don't forget the top tips (Lightbulb) at the end:

1. Think about which of your local supermarkets would be best. Which gets the busiest, or has the most checkouts, and will give you the best chance of raising the most money?

2. Get permission first. Pop into the store and ask to speak to the manager. They might ask for a letter confirming that you are raising money towards a volunteer trip - you can download a template letter from My African Adventure.

3. If you are under 18, you may need an adult with you when you bag-pack. Ask the supermarket about this, and think about who could accompany you - you could ask a teacher or parent, for example.

4. Choose your dates. Weekends will be the busiest, so you might want to try and book a weekend slot. It might also depend on what the supermarket has available, as bag packing tends to be very popular.

5. On the day, arrive early so you can get organised. Wear your African Adventures t-shirts and make sure you have fundraising buckets labelled so that you’re clearly visible to the public.

6. Spread out across the checkouts so you’re covering as many as possible. You might want to draw up a rota so that every fundraiser knows where they are meant to be and has a break.

7. Be friendly, chatty and approachable. Be prepared to talk about why you are fundraising and how the money will be used. We would not recommend that you ask for money directly - just that you have your donation bucket clearly visible on the checkout.

8. Ask if the customer has brought their own bags and if they would like their shopping packed in a certain way. Always be polite and be aware that some people might not want to donate or have help packing.

9. Make sure you pack heavy items such as tins at the bottom, and fragile items such as eggs at the top. Don’t forget to separate cleaning products and toiletries from food too.

10. When you’re finished, thank the supermarket. Count up the money and add the amount to your fundraising tally. Then share the good news on your fundraising page and social media!

Lightbulb Some supermarkets such as Tesco, Waitrose and Morrisons have a ‘Community Champion’ who supports local causes and charities. You might like to talk to them, rather than the manager, to arrange your bag packing.

Lightbulb Many supermarkets get booked up for bag packing well in advance, so plan ahead and be prepared to have to wait. You might want to book several dates at once so you don’t miss out.


H O W T O . . .

…ORGANISE A BAKE SALEA bake sale never fails to please, and can raise a large amount of money for very little expense and effort. See below for our top tips on organising your own bake sale fundraiser:

1. First, choose a venue and date. This could be at school, university, a local fête (see our 'Ideas for a Fête Stand' section) or a supermarket - anywhere that will be busy and will give you a lot of customers.

2. Next, get permission. If the venue is your school, which teacher do you need to speak to? If it’s a supermarket, get in touch with the store manager or Community Champion. Don't forget, if you want to hold your bake sale in a public place you may need to apply for a licence. You can find out more on that here:

Í www.gov.uk/street-collection-licence

3. Spread the word via social media, local press, and word of mouth. You could even put up posters or flyers around your school or local area. Don’t forget to include important information like the location, date, time and why you are fundraising.

4. Ask family and friends to help with baking items for your stand. As well as cookies, brownies and cupcakes, why not make and sell some bigger items which will raise more money, such as impressive cakes or tarts?

5. Be aware of dietary requirements - some customers may have allergies and may want to know if your items contain certain foods. You may also want to cater for special dietary requirements i.e. vegetarians, vegans or those who cannot eat gluten.

6. You could also ask local bakeries or businesses if they would be willing to donate to your stand. Remember to take a copy of your letter confirming you are raising money for African Adventures.

7. Decorate your stand so that it is bright, colourful and welcoming. Make sure you have lots of African Adventures posters and information! Don’t forget to wear your African Adventures t-shirt too.

8. Have a donation bucket on your stand that people can easily put money into. You could price each item, include a "suggested donation", or just ask people to give a donation of their choosing. You might be surprised at how generous people can be!

9. Be polite, confident and chatty. Talk to customers about the work that African Adventures does, why you are fundraising and how their money is going to be used.

10. Finally, don’t forget to clean up at the end, count up the money raised and add the amount to your fundraising tally.

“My bake sale was Halloween themed and I sold the baked goods whilst trick or treating.

”Gabriella - Volunteer



…HOST A DINNER PART YIf you fancy putting on a special event, then a dinner party is a good shout! Bring your family and friends together for some good food and entertainment. Find out how in our step-by-step guide.

1. First, choose your location. Consider how many guests you can cater for; this will help you decide how much space and equipment you will need. It could be your own home, your school or a hired hall - anywhere that has a kitchen and the facilities you need.

2. Next, consider if you need permission to host the event. If you’re looking to hire your school hall or public venue, then make sure to enquire and leave enough time in advance. Alternatively, if you would like to host at home, make sure your family are happy for you to do so!

3. The next step is to check whether any insurance or licences, such as public liability insurance, are required. This might be the case with some community venues. See our 'Legal Stuff and Top Tips' section for further details on this.

4. Set the date, leaving you enough time to prepare and promote your event. Consider giving guests a deadline to respond by, so that you can confirm numbers and finalise the menu and itinerary for the evening.

5. Set the ticket price. Make sure that you have covered the cost of the food, drinks and entertainment (if applicable) so that you will make a profit from your fundraising. To do this, you might like to set a budget for your supplies for the evening.

6. It’s time to invite your guests. Will it be an open or closed event? Think about how many people you are looking to accommodate. For a smaller occasion, perhaps you could set up a closed event on Facebook or, for a bigger party, open it up to a wider circle of friends and family. If you are including food, make sure to check if there are any dietary requirements, so you can prepare in advance.

7. Organise responsibilities on the night. Who are you going to ask to co-host your dinner party? Think about how you will apportion your time to make sure the evening runs smoothly. Don’t be afraid to ask family and friends to chip in.

8. Once you have decided on the above, start promoting your event as soon as possible! Social media is a great way to do this, as well as telling friends and family and your wider social network about it at every given opportunity so that they can donate to your cause. You can also approach local press and create flyers and posters to promote the event, depending on how big you intend it to be!

9. What entertainment will you provide on the night? Will you do the entertaining or will you bring someone in? If you or a friend is a musician or singer, you could entertain guests between courses. Or you could think about games to play.

10. Get ready for the night. How will you decorate the venue? Take this opportunity to display information about African Adventures around the room so that your guests can find out more about what you are fundraising for and what you will be doing as part of your trip.


H O W T O . . .

…ORGANISE A DISCOA great opportunity to dance the night away with your friends to your favourite music whilst raising funds!

1. First, pick a venue with good room space. This could be a school hall, pub, community centre or sports club. If you are running the event outside of school, explain that you are raising money for a volunteer trip and you may be able to negotiate a discounted hire fee or get something included for free. You never know unless you ask!

2. Check what facilities are available. For example:

• Can guests park on site?

• Are tables and chairs provided?

• How many people can it hold?

• Does it have the equipment you need for a DJ?

3. Next, set a ticket price. It needs to be enough to make a profit but reasonable so that lots of people will come. Depending on what you are providing on the night, a good price is between £8 and £15.

4. Arrange the entertainment. You might like to hire a DJ or organise your own music and playlist. Consider the cost of these options and set the ticket price accordingly. Also, bear in mind your audience and make sure to include a variety of music to please everyone.

5. Think about catering and refreshments for the evening. Can this be included as part of the hire package or will you put on a buffet to save costs? It is worth asking local catering services or restaurants for their support, as they might be able to give you a good deal.

6. Spread the word and sell tickets on social media, or your school or club website, in local press and via word of mouth. Ask your friends and family to sell tickets at their work or school too.

7. Plan the layout of the room. Make sure you have space for people to sit down at tables as well as enough dancefloor space! You could decorate the room with posters and information about your trip (if hiring a venue, ask permission first). A good idea is to have an information table with a donation pot on - a perfect hub to sell raffle tickets.

8. Consider a theme for your disco. Think of the time of year you are going to hold the event. Halloween, Christmas and Valentine’s are popular dates for this kind of event. If you choose a theme, make sure to specify this in the invitation with any dress code requirements.

9. Before the night, if you're organising as a group, delegate team responsibilities. You might like to allocate roles such as greeters on the night, someone to organise the seating plan and someone to host and run activities like the auction and raffle.

10. A confident, entertaining host will help make the night run smoothly. It would be good to break up the night with some entertainment such as an auction or raffle and perhaps a speech to tell your guests all about what you are raising money for.



IDEAS FOR A FÊTE STANDIf your school, your town or a local primary school holds an annual fête, why not see if you can secure yourself a stand and raise a bit of extra money? Read on for simple but effective ideas.

COCONUT SHY

For this, you will need coconuts, wooden or plastic balls, and stands for the coconuts. You could even fashion your own stands from plastic cones and balance the coconuts on top.

You will also need a backdrop to stop any balls that miss the coconuts. This could be as simple as a blanket or tarpaulin strung up behind your stall.

Use a rope to mark where people should stand to throw from - this ensures they are at a safe distance.

Charge 50p a go and give out coconuts as prizes!

GUESS THE S WEETS

One of the simplest fundraisers around. Fill a glass jar with sweets. Make sure you count as you fill so you know how many are in there!

Charge 50p to guess the amount and note down people’s guesses, as well as a way to get in contact with them if they win.

At the end of the day, the person who guessed the closest to the actual amount wins the jar.

SPONGE THROW

For this you will need a couple of plastic buckets and around 8-10 sponges. You will also need to be able to get water easily. Can you position yourself near a hosepipe, for example?

Who will be getting sponged? Having a teacher or local VIP as the target may draw in more people - or you could volunteer yourself!

The organisers of the fête may have some old-fashioned stocks you could use, or you could make your own. Get creative and fashion stocks out of cardboard, or have your targets sitting on chairs. Charge customers a small amount per go.

FACE PAINTING

If you or a friend is particularly artistic, why not offer face painting? Guaranteed to be a hit with children, this is an easy way to raise money.

You can find ideas for designs online. Choose two or three that are simple and quick to reproduce.

Buy a non-toxic face paint set and remember to ask your customers if they have any allergies. You could also buy some glitter paint which kids will love.

You will also need a water pot for washing brushes, wet wipes for correcting mistakes, and a mirror to show off the finished design.

C AKE S TALL

Always popular! Have a look at our ‘How to Hold a Bake Sale’ guide for more informaion.

“We had around 80 tombola prizes that appealed

to a range of ages, and we also had around 100 lucky dip prizes. We sold tombola tickets 3 for £1 and the lucky dips for

£1 each. It was quite challenging at times; however, it did help a lot with fundraising.

”Alex - Volunteer


H O W T O . . .

CROCKERY SMA SH

When planned well, this is another very easy fundraiser. Start collecting old, unwanted crockery a couple of months in advance. Most people have some stuff lying around that they want to get rid of, but you could also look in charity shops for any cheap bargains.

Next, set up your stand. Put your crockery on sturdy shelves (straw bales also work well), and have a backdrop to catch any flying pieces.

You will also need a safe way of taking the smashed crockery away at the end, such as a dustbin or crate, as well as balls to be thrown.

Make sure that people are at a safe distance and will not get hit by shards of crockery; health and safety is key here.

Charge 50p a go. You could even offer small prizes for customers that hit three in a row.

HOOPL A

Ask local shops and businesses to donate prizes and display them - you could either represent the prizes with small flower pots turned upside down, or just have items laid out on a table. Charge 50p a go for customers to toss hoops (buy or make these) over the items or pots.

Any customer that successfully manages to throw a hoop over an item wins that item as a prize.

Consider having a variety of different shaped objects, such as bottles, teddy bears or food items, to make it as challenging as possible.

R AFFLE

Check out our ‘How to Run a Quiz Night’ guide for more info on organising a raffle. Remember to check your raffle is legal by reading through our guide on 'Legal Stuff and Top Tips'.

WELLY TOSS

All you need for this are some old wellies and a space to throw them! Charge 50p per throw. The person who has thrown their welly the furthest at the end of the day wins a prize. Have a leader board displayed by your stand to increase the competition - write the name and distance thrown on it and update it throughout the day.

PENALT Y SHOOT- OUT

For this, you will need a goal, a goalkeeper and some footballs. Charge a small amount for customers to have three attempts at scoring a penalty. If they score on all three attempts, they win a small prize - these could be donated by local businesses.

You could ask your local sports club if they will donate their equipment, or you could hire equipment - remember to explain that you are raising money for a volunteer trip, as they may reduce the price.

“ I asked people to donate different prizes which ranged from body washes to bottles of drink and sweets. We put

raffle tickets on the prizes and every 5 or 0 was a winner. I

set up a table with the prizes in number order and put the

winning tickets and spare ones in a bucket and sold 3 tickets

for £1. A lot of people came to the stand to have a go and

we also had a game of Hoopla for the younger kids and gave

them a bag of sweets for every hoop they got. We priced this

at £1 for 3 hoops. We managed to come back with no prizes

which was good.

”Sophie - Volunteer



…ORGANISE A FIRE WALKA fire walk is a fun way for small and big groups to raise money whilst ticking a challenge off the bucket list. Follow the steps below to fire up your fundraising!

1. Find your company. Start with Google to do your initial research before deciding on the best one for your event. Make sure they are certified, insured and hold a professional licence. Once you are happy with your choice, you can make enquiries via email, phone and social media.

2. Choose your venue - you can either sign up to a pre-organised event hosted by the fire walk company or you can set up your own where the fire walk team will come to you. Check what facilities are required and consult with the company.

3. Pick a date - the summer months are popular, when the weather is warmer and daylight hours are longer. However, as it’s the UK, be prepared for rain or shine! Consider when the most people are likely to be able to attend and give yourself enough time to fundraise.

4. Decide on the number of participants you will aim to recruit and if there needs to be a limit (check this with the adult in charge and the company). If the event is being held at school, ask teachers if you can invite friends and family to take part.

5. Invite people to participate. Make sure to give details of the entry fee and deadline to sign up by. You could invite people by word of mouth, posters, flyers, social media or your fundraising page. Get together with your group to coordinate promoting the event.

6. Be safe. Make sure to follow health and safety guidelines before participating in a fire walk. The fire walk company should carry out training with you beforehand. Delegate someone to be responsible for keeping a list of emergency contact numbers and a First Aid kit. See 'Legal Stuff and Top Tips'.

7. Dress sensibly. Wear clothing that is comfortable to move in and dress for the weather. If the event is taking place in the evening, make sure you have appropriate clothing for when it gets cooler or if it rains.

8. Think about provisions for the event. Given that the experience takes two-four hours with training (depending on group size), you might like to arrange food on site. Can you use the school canteen or on-site facilities? A BBQ is often a good idea in the summer.

9. Be prepared on the day - keep hydrated, have snacks and refreshments available and make sure you have all necessary procedures in place. Don’t forget a camera or phone to capture the moment - it will be great to share photos with your supporters after the event with an update of how much you have raised.

“My target was about £300, so when I found out I made £500, I was surprised.

”Josh - Volunteer


H O W T O . . .

…ORGANISE A SK YDIVEFor an unforgettable experience, opt for an adrenaline-filled tandem skydive as a way to boost your fundraising. Feeling brave? Read on to find out more…

1. Find a skydiving company that is safe, reputable and experienced. This is very important as your safety is the number one priority. Use Google to check out reviews of a few different companies and make sure you are happy with your choice before you approach them.

2. Before booking, check you are physically fit and well enough to complete a skydive - talk to your GP if you’re unsure. The skydive company should also ask you to complete a medical questionnaire. Bear in mind, most skydive companies state that you must be 16 or over to jump with them.

3. Think about when you will complete your jump. The earlier you book, the more time you will have to fundraise. If you are planning to complete your skydive on a weekend, you might need to book well in advance, as this will be the busiest time.

4. Be aware that if the weather is poor, it may mean that your jump gets postponed - this is the UK after all! If this happens, don’t be too downhearted - it just means you have more time to fundraise!

5. Once you’ve booked your skydive, get the word out there. Use social media, local press, word of mouth, posters, and anything else you can think of. Remember to include details of what you’re doing, why you’re raising money and how people can sponsor you. Ask friends and family to spread the word too. Keep everyone updated with your progress and thank supporters along the way.

6. As your skydive approaches, share updates on how you are feeling and anything you are doing to prepare - if you are feeling scared, tell people! It’s perfectly natural and often encourages more donations as people realise you are conquering your fear for a good cause.

7. On the day, the skydiving company will talk you through health and safety, and will be with you every step of the way to ensure you are safe and comfortable. Make sure you take photos before and after the jump to share with supporters.

8. If there is the option, you might want to pay a bit extra and have someone film you mid-jump too - this will be great for sharing on social media alongside your fundraising page!

9. After the skydive, share an update on the experience, how much you have raised so far and what else you are doing to meet your target before you depart for Africa. Thank everyone who has already donated and remind people they can still support by sponsoring you online.

“ I did four activities at The Eden Project - the gravity swing, the longest zip wire in England, a 12m-drop jump, and jumps onto

an airbag from different heights. I raised around £700.

”Katie - Volunteer



…TAKE PART IN A SPONSORED SPORTS EVENTTaking part in a sponsored sports event, such as a walk, run or bike ride, is a great way to raise money while getting active. The key to these events is making sure you’ve collected lots of sponsorship money from your supporters, which you can put towards your fundraising target. So, how should you get started?

1. Firstly, think about what type of sports event you would like to do. If you are planning to take part in a sponsored run, will you tackle a 5k, 10k, a half marathon, or even a full marathon? If you are a keen cyclist, you could opt for a sponsored bike ride. If you are looking for a real challenge, you could even sign up for a sponsored triathlon event.

2. Next, find out what sports events are taking place in your local area, and how to sign up. This may require undertaking some internet research, reading local newspapers, or checking out community noticeboards in public places such as supermarkets or libraries.

3. Once you have registered to take part in an event, devise your training plan. Make sure you leave a sufficient length of time for your training and that you are physically well enough to take part - check with your GP if you are not sure.

4. Why not ask friends and family to participate alongside you? Tackling the event together will create a real sense of teamwork and camaraderie, and will mean that you will have someone to turn to for motivation or support, should you need it.

5. Once you have registered and your place is confirmed, spread the word! Use social media, local newspapers and radio, and word of mouth to let people know what you are doing and why. Print out copies of our sponsorship form, available from My African Adventure, our online portal, and ask family and friends to take it into their schools or workplaces too.

6. Why not don a fancy-dress costume to make yourself stand out, and add an extra challenge to the event? An eye-catching costume will add a real element of fun to the day, and might even encourage your supporters to donate a few extra pennies to your fundraising page.

7. On the day of the event, make sure you carry plenty of water, a first aid kit, and a mobile phone, and wear comfortable trainers. Don’t forget any safety equipment, if applicable, such as a helmet or high-vis jacket.

8. Keep your supporters updated before, during and after the event by sharing updates on social media. Take photos of your training, and at landmarks along your route, or ask a friend or family member to film you as you cross the finish line.

9. When you have completed your event, make sure to collect any remaining sponsorship from your supporters. Share an update on social media about how it all went to encourage some last-minute donations. Count the money you have raised, thank those who sponsored you, and add the total to your online fundraising page as soon as possible. Then put your feet up for a well-deserved rest!


H O W T O . . .

…PUT ON A TALENT SHOWGet everyone together to celebrate each other's talent and individuality! With a little organisation and planning, a talent show is a really fun evening, and one that could raise a lot of money.

1. Pick a venue. This could be a community centre, school, theatre - the list goes on. Explain that you’re raising money for your volunteer trip, as they may offer the venue for a lower price or even for free. We can provide a supporting letter confirming this. Does the venue have everything you need, like a sound system, seats and disabled access?

2. Put up posters with space for those who want to perform to write their details, or set up a social media page which performers can use to get in touch. You might want to set a deadline for signing up and ask for a small donation, such as £1, in return for performing.

3. If you’re holding your talent show at school, why not boost ticket sales by persuading your teachers to participate? The show finale could even consist of a dance-off between students and staff, with the audience voting for their favourite.

4. Set a ticket price. A good price is around £2 each, but if you will be including food or drinks, consider charging £5-£10. Try approaching local restaurants to ask if they will sponsor your event.

5. Promote your talent show on social media, in local press, at school or community organisations, and via word of mouth. Ask friends and family to sell tickets at their work, school and social clubs too.

6. You may also need to ask friends to help sell tickets on the door, serve refreshments, or take care of lights and music. It’s a good idea to hold a rehearsal to ensure that everything will run smoothly on the night.

7. Think about how you will decide the winner. You could have a panel of judges, or get the audience to vote. Consider asking local businesses to donate prizes for first, second and third place.

8. Maximise your fundraising by including a raffle. Sell raffle tickets for £1 a strip on the night and draw prizes half way through the show. Ask local shops, salons and restaurants to donate prizes.

9. Wrap up the night by giving a short speech about your African Adventure and how the money raised is going to be used. Make sure you have fundraising buckets on the doors so people can make extra donations on their way out.

“ It took around a month and a half to set up the fundraiser. We booked the room a month and a half before

the event. Around a month before, we started advertising and making tickets and posters. Then we asked for prizes two

weeks before. On the day we started decorating.

”Gemma - Volunteer



…ORGANISE A QUIZ NIGHTA quiz night could help you raise a massive chunk of your target in just one night. It may seem a daunting task at first, but our step-by-step guide will help.

1. First, pick a venue. This could be a school, community centre or pub - many venues would work for this. When you approach a venue, explain that you’re raising money for a volunteer trip, as they may offer you a lower price or even waive the fee. Don’t forget to show your letter confirming this. Remember to think about the following:

• Is there enough parking?

• Does it have tables and chairs?

• How many people can it hold?

• Does it have the facilities you need, e.g. a microphone, projector, disabled access?

2. Next, set a ticket price. It needs to be enough to make a profit, but not so much that no one will buy one! A good price is £2 per person, or £5-£10 if you are providing food for guests. Ask local businesses if they will donate a prize for the winning team.

3. Sell tickets! Spread the word on social media, through the local press and in person. You could ask your friends and family to sell tickets at their work or school too.

4. Think about how you will organise your quiz teams. Will guests have to buy tickets as a team, or will you allocate teams yourself? You may also want to set a minimum and maximum number of people per team.

5. Create your quiz. There are plenty of ideas online. A two-hour quiz will consist of about six-eight rounds with ten questions each. Why not include a round on Africa and brush up on your own knowledge too?

6. If you plan on serving food, think about the number of people you can realistically cater for. You could ask a local restaurant if they will sponsor your event and provide food or drinks.

7. A confident, entertaining host will help make the night run smoothly. You could do this yourself, or get together with other volunteers and co-host. You might also need to ask for help with welcoming guests, setting up music, preparing refreshments etc.

8. At the end of the quiz, get teams to swap answer sheets and mark each other’s answers as you read them out. Don’t forget to prepare a tie-break question in the event of a draw!

9. You could also run a raffle and auction. Sell raffle tickets for £1 a strip on the night and draw prizes halfway through the quiz. Run the auction while the final scores are being worked out; for this you could ask local shops, salons and restaurants to donate prizes.

10. Wrap up the night by giving a short speech about your African Adventure and how the money raised will be used. Finally, have fundraising buckets on the doors so people can donate any extra pennies on their way out.


H O W T O . . .

THE BENEFITS OF FUNDR AISING As a volunteer, you can gain an array of invaluable skills through fundraising for a trip. The feedback we get frequently reminds us of the massive impact an experience like this has on volunteers. Here are some of the key skills that we hear about most often…

1 LEARNING TO FORWARD PLAN AND BUDGET

Through organising activities, you will learn to forward plan and work towards targets to meet deadlines. It will also help you to budget, which might include making small sacrifices, thinking more carefully about how you spend money, and appreciating the value of money.

2 LEADERSHIP, ENTREPRENEURISM AND COMMUNICATION

The responsibility of fundraising lends the perfect opportunity for you to demonstrate your leadership and entrepreneurial skills. Furthermore, you will develop your communication skills through interacting with new people, and networking. Fundraising encourages you to motivate each other and utilise different strengths and abilities, working together as a team.

3 SETTING YOU UP FOR THE FUTURE

The skills you gain from fundraising will likely enhance your personal development and outcomes. Including them in your CV and in personal statements will help you stand out, as well as put you in a favourable position for future job applications.

The process of fundraising for your African Adventure is a journey in itself, even before your trip begins. We believe it helps to build confidence and creates more self-motivated and independent individuals.

4 GAINING MORE OF A GLOBAL OUTLOOK

Fundraising inspires you to become more involved with what is going on around you, encouraging you to engage with your local community and gain a wider perspective of the world. In addition, it teaches you to be more selfless by helping others, all whilst raising awareness of a worthwhile cause.

5 BUILDING RESILIENCE

Through fundraising, you will learn about effective methods for raising donations and engaging with people, but will also be faced with challenges along the way. By learning from setbacks, and making alternative plans and solutions to overcome these obstacles, you will build resilience, and become more adaptable to everyday situations.

“ Through fundraising I have developed my social skills, as I have learned how to introduce myself and hold a conversation. I can also

now set up events, multi-task and work as part of a team.

”Paige - Volunteer



HOW AFRICAN ADVENTURES CAN SUPPORT YOU We believe fundraising should be a fun and enjoyable experience that helps you develop new skills, discover hidden talents, and builds your confidence. We are always on hand with help and advice should you need it. Here are just a few ways we support you:

MY AFRIC AN ADVENTURE

Our online portal, exclusively for volunteers, contains ideas, resources and everything else you need to make a success of your fundraising. Here you will find individual and group fundraising ideas, posters, images, tools to help you manage your fundraising, and more. There is a message board for you to use to chat to the other members of your group, and country factfiles to learn all about your destination and the project you will be volunteering at.

Í myaa.african-adventures.co.uk

LE ARN FROM OTHER S

Our social media contains lots of information about past fundraisers run by our brilliant volunteers. We regularly update our feeds with new ideas sent in by volunteers, so take a look if you are feeling stuck.

• Facebook: @africanadventuresuk

• Twitter and Instagram: @tripsinafrica

You can also check out the Fundraising section on our website for ideas. Our Fundraising Spotlight showcases great fundraising stories from different volunteers. Don't be afraid to come forward with your ideas - you might even spot your own fundraiser on there!

GET IN TOUCH!

In need of some motivation? We are only ever a phone call or email away.

½ 02381780957

ì [email protected]

“ At the fundraising/sporting events, my dad would take photos of me wearing my t-shirt then send them to the companies

to put them on their website. Each company donated £50-£100 so it was a successful fundraiser. Another fundraiser I took part in

was a rock-climbing event with the school. I and about 11 others going to Kenya attempted to climb the height of Mount Everest

at Redpoint Climbing Centre by climbing 10 metres around 900 times between all of us. My mum managed to get quite a few

people to sponsor me and I raised around £250 from it.

”Josh - Volunteer


S U P P O R T

LEGAL STUFF AND TOP TIPSWe want your fundraising to be fun, safe and legal. Read through the information below, or contact us if you have any questions or concerns.

LICENCES

Depending on your event, you may need to apply for licences to sell alcohol, hold a raffle, collect money in public, or play music or a film at an event.

SELLING ALCOHOL

You will need a licence if you want to sell alcohol at an event. Some venues will already be licensed - if so, you don’t need to do anything else. Check with the owners whether this is the case.

If you are using an unlicensed venue, you will need to apply for a ‘temporary event licence'.

Í www.gov.uk/temporary-events-notice

RUNNING A RAFFLE

If you are planning a raffle as part of an event, and will only be selling tickets and announcing winners at that event, you will not need a licence.

STREET COLLECTION LICENCE

If you want to collect money or sell items in a public place, such as the high street, you will need a licence. Please note, anyone collecting money in public must be aged 16 or over. Find your local Licensing Department here:

Í www.gov.uk/street-collection-licence

PUBLIC ENTERTAINMENT LICENCE

You may need a public entertainment licence if you want to hold a movie night, for example, or to play some recorded music. Find out more here:

Í www.gov.uk/guidance/entertainment-licensing-changes-under-the-live-music-act

FIR S T AID

For events with lots of people attending, it is a good idea to make sure you have first aid supplies and a qualified first aider on hand. You can get more advice on this from the British Red Cross and St. John’s Ambulance:

Í www.redcross.org.uk/first-aid

Í sja.org.uk/sja/what-we-do1.aspx

FOOD HYGIENE

If you will be serving food, it is a good idea to read through the Food Standards Agency’s guidelines. Find out more information here:

Í www.food.gov.uk/business-guidance/hygiene-requirements-for-your-business

INSUR ANCE

Public liability insurance can cover compensation and legal costs if a member of the public sues because they have been injured, or their property has been damaged.

African Adventures does not have public liability insurance, so it might be a good idea to ask the venue whether they do, and whether or not you would be covered under their insurance.

If you plan your event carefully, it is highly unlikely that anyone will get hurt, but it might be a good idea to look into insurance just in case.

HANDLING MONE Y SAFELY

We recommend always having two people around when counting or handling money. Collect money in a secure container, such as a sealed bucket or lockable tin.

Be extra careful when using public transport and carrying large amounts of money. Take a safe route and conceal any money you are carrying in a bag - do not carry it in an African Adventures bucket.

It is highly unlikely that you will run into trouble. However, if you are ever confronted by someone demanding money, hand it over without resisting and then report it to the police immediately.

Pay any money you have raised into the bank and add it to your fundraising tally as soon as possible, so that you do not have cash lying around.

“We organised the bike ride a few months before actually doing it to ensure we had enough time to collect enough sponsors, and during this time we printed off sheets to note down contact details of the people who sponsored each of us. I think we may arrange another bike ride in the

future because it was such a success.

”Isobel - Volunteer



TWITTER-SQUARETRIPSINAFRICA

facebook-squareAFRICANADVENTURESUK

instagramTRIPSINAFRICA

START FUNDR AISING TODAY

Log in to My African Adventure to get started: myaa.african-adventures.co.uk


W W W. AFRICAN - ADVENTURES.CO.UK // 023 8178 0 957 // INFO@AFRICAN - ADVENTURES.CO.UK

Documents

FUNDRAISING GUIDE - African Adventures · the group focused on the bigger picture of why they are fundraising. They might enjoy helping with event planning, drawing up a timeline