Functional Specs Sap

SAP R/3 ImplementationFunctional Specification of Extension

Status: Version:

Functional Specification

GR010 Deliveries status reportGE033 Goods receipts in the port

1 Document Information Functional Specification – Extension HeadingPath of document Y:\03_Zespol MM\06_Projekty techniczne i funkcjonalne\

01_RaportyApplication SDBusiness Unit / Area SalesTeam OTCBusiness/Process Owner

Krzysztof Lis

Person responsible for preparing Functional Specification

Juliusz Gajewski

Person responsible for extending Functional SpecificationStatus: Not started / Started / Under review / Completed / ApprovedPriority: High / Medium / LowComplexity: Simple / Medium / Complex / Very Complex

2 Related DocumentsDocument Comments


Status: Version:Contents:

1 DOCUMENT INFORMATION................................................................................1

2 RELATED DOCUMENTS.......................................................................................1

3 DOCUMENT HISTORY.........................................................................................23.1 REVISION HISTORY........................................................................................................23.2 APPROVAL....................................................................................................................2

4 SCOPE AND KEY ASSUMPTIONS........................................................................24.1 FUNCTIONAL DESCRIPTION............................................................................................24.2 BUSINESS BENEFITS......................................................................................................24.3 SCOPE..........................................................................................................................24.4 RELATIONSHIPS / LIMITATIONS.......................................................................................24.5 ASSUMPTIONS..............................................................................................................2

5 DETAILED SPECIFICATION OF FUNCTIONAL REQUIREMENTS........................25.1 FUNCTIONAL SPECIFICATION..........................................................................................2

5.1.1 Selection criteria.................................................................................................25.1.2 Report layout.......................................................................................................25.1.3 Additional functions of report..............................................................................25.1.4 Way of generating report.....................................................................................2

5.1.4.1 Delivery status..................................................................................................25.1.4.2 The way of posting goods receipts in the port. (extension GE033)..................25.1.4.3 Numbers of sales orders and delivery documents – relations should be found based on the documents flow........................................................................................2

5.2 REPORTING..................................................................................................................25.3 PRELIMINARY CONFIGURATION OF DATA/ CONVERSION REQUIREMENT..............................2

6 TESTING CONDITIONS........................................................................................26.1 KEY BUSINESS TESTING CONDITIONS..............................................................................26.2 TECHNICAL TESTING CONDITIONS...................................................................................26.3 ISSUES / RELATIONSHIPS CONNECTED WITH TESTING......................................................2

7 OPEN ISSUES.......................................................................................................2

8 ATTACHMENT......................................................................................................28.1 DICTIONARY.................................................................................................................28.2 ADDITIONAL SUPPORT / REFERENCE DOCUMENTATION......................................................2

8.2.1 Translation chart.................................................................................................2


Status: Version:

3 Document history

3.1 Revision history

Author Version

Date of modification

Abridged description of modification Section

Page

Juliusz Gajewski

1.0 30-09-2005

1-8

3.2 Approval The hereby document requires the approval of the following persons:(Signed approval forms are attached in quality part of the documentation)

Surname Function Date Signature

4 Scope and key assumptions

4.1 Functional Description Report will allow to monitor deliveries status. It concerns mainly FOB based delivery process. The following states are considered as delivery status: batch in the production plant stock, batch assigned to the delivery document to the port, stock in transfer, stock received in the port, stock assigned to the outbound delivery document to the customer, stock issued from port to the customer.Additionally, the possibility to post goods receipt in the port by marking an appropriate item from report level is planned.

4.2 Business benefitsReport will allow to monitor deliveries status easily. Normally, there is no one report in SAP which would give possibility to display the mentioned statuses. This information has to be sought in many places in the system.

4.3 ScopeReport is designed mainly for FOB based delivery process.

4.4 Relationships / LimitationsNo.

4.5 AssumptionsNo.


Status: Version:5 Detailed Specification of Functional Requirements

5.1 Functional Specification

5.1.1 Selection criteriaThe following selection criteria should be defined:

Batch FOB sales order Number of FOB sales order item Fill-up order FOB delivery document Delivery document Status

5.1.2 Report layoutReport heading level:

Refresh button (regenerating report with given criteria) Button for filtering report in all available columns Button for changing report layout (analogically to Ctrl+F8 in report MB52) Button for posting marked goods receipt in the port (according to the extension

GE033)

Report should contain the following columns: Batch Material Material description FOB sales order Number of FOB sales order item Fill-up order FOB delivery document Delivery document Quantity Bun Status Special stocks Plant Storage location Production plant – production plant from which delivery to the port is done Storage location Car number Post goods receipt – field of the type „check list” allowing to mark many items to be

posted. The field should be active only for the items whose status is “Stock in transfer to the port”.

Exemplary report layout:


Status: Version:

Batch

Material

Material description

FOB sales order

Item number

Fill-up order

FOB delivery document

Delivery document

Quantity

Bun

Status

Special stocks

Plant

Storage location

Productionplant

Storage location

Car number

Post goods receipt

47636

BLCC

CC blooms

10000312

10 20000112

60000333

200 TO in transfer to the port

W 1900

4001 1100 4008

3151/54911234

37646

BICC CC billets

10000422

10 20000132

60000433

60000451

640 TO issued from port to the customer

1900

4001 1100 4008

3151/54915324


Status: Version:

5.1.3 Additional functions of reportReport should have the following additional functions:

Possibility of many entries to report selection criteria Possibility to select report columns Possibility to post marked goods receipt in the port (according to GE033)

5.1.4 Way of generating report

5.1.4.1 Delivery status1. Batch in the production plant stocks reserved for the FOB sales order – material

batch has been reserved for a FOB sales order. In the report obtained using transaction MB52 in column „Special stocks number” there is the sales order number and its item in the order.

2. Batch assigned to the delivery document to the port - There is a delivery document for a fill-up order. The batch is assigned to this delivery document.

3. Stock in transfer to the port – There is a delivery document for a fill-up order. Issuing goods has been posted. The batch in special stocks W.

4. Stock received in the port – Stocks received in the port. The batch reserved in the port in special stocks E for a FOB sales order.

5. Stock assigned to the outbound delivery document to the customer – There is a delivery document for the FOB sales order. The batch is assigned to this delivery document.

6. Stock issued from port to the customer – There is a delivery document for a FOB sales order. Issuing goods has been posted.

5.1.4.2 The way of posting goods receipts in the port. (extension GE033)There should be the possibility to post goods receipts in the port by marking appropriate items from report level. When the user marks appropriate items and presses the button for posting goods receipts, the following actions should be taken:

1. To re-post the goods from special stocks „W” to special stocks „E” for the FOB sales order.

2. Display the system message informing about posting result. The text of the message: a. „Goods receipt in the port posted”.b. “Failure in posting goods receipt in the port” together with the cause of the

failure in posting goods receipt (e.g. because the document has been blocked by another user, lack of authorisation etc.)

Example – FOB sales order 10000312 (see item 5.1.2 Exemplary report layout). The user marked the first item of the report and pressed the button for posting goods receipt. Re-posting the goods BLCC, batch 47636 from the plant 1100 from stocks W to the plant 1900 to storage location 4001 to stocks E for sales order 10000312 takes place.Such re-posting can be done using e.g. transaction MB11 action 931.

5.1.4.3 Numbers of sales orders and delivery documents – relations should be found based on the documents flow.


Status: Version:5.2 ReportingNo.

5.3 Preliminary Configuration of Data/ Conversion Requirement

6 Testing Conditions

6.1 Key business testing conditions

ID Condition Expected result Ref. Cycle

1 Activating report acc. to defined criteria.

Report displayed delivery status acc. to given criteria. Values in particular columns are correct – in accordance with information which can be obtained using other reports.

2 Marking appropriate item and posting goods receipt in the port.

Movement of material adequate to expected posting goods receipt and correct system message.

6.2 Technical testing conditions

ID Condition Expected result Ref. Cycle

1 Activating report acc. to defined criteria.

Report displayed delivery status acc. to given criteria.

2 Marking appropriate item and posting goods receipt in the port.

Movement of material adequate to expected posting goods receipt and correct system message.

34567

6.3 Issues / Relationships Connected with Testing No.

7 Open IssuesNo. of issue

Description Assigned to Status Impact Solution


Status: Version:8 Attachment

8.1 DictionaryNotion Definition

No.

8.2 Additional support / reference documentation

8.2.1 Translation chartPL ENZakład FOB PlantSkład FOB Storage locationZakład wewn. Production plantSkład wewn. Storage locationNumer odbiorcy CustomerZlecenie sprzedaży Sales orderMateriał MaterialPartia BatchKrótki opis materiału Material descriptionZlecenie FOB FOB sales orderDostawa FOB FOB delivery documentZlecenie wewnętrzne Fill-up orderDostawa wewnętrzna Delivery documentStatus StatusZapas specjalny Special stocksIlość QuantityNr wagonu Car numberJednostka miary BunZaksięguj Post goods receiptPartia w magazynie zarezerwowana pod zlecenie sprzedaży

Batch in the production plant stocks reserved for the FOB sales order

Partia przypisana do dostawy do portu Batch assigned to the delivery document to the port

Dostawa w drodze do portu Stock In transfer to the portDostawa w porcie Stock received in the portPartia przypisana do dostawy do klienta

Stock assigned to the outbound delivery document to the customer

Partia wydana z portu Stock issued from port to the customer