Functional OverviewGetting started with Sage ERP X3

Financials module

The accounting functions by role

Accounts Receivable

(Customer accounting)

Accounts Payable

(Supplier accounting)

Expense Accounting

(Employee)

Cash Management

Invoices

Statements

Payments

Reminders

Doubtful receipts

Expenses

Payments

Expense notes Bank statements

Module

Finance

Payments

Work in process

Invoices

Reconciliation

Reconciliation

Payment approval

Chief Accountant Cost Controller

Group Manager

Monthly closures

1099

EEC Declaration

Cut-Off

Budget completionAnalytical

ReprocessingsBudget control

IG reconciliation

IAS/IFRS

Consolidation

Module

Finance

Annual closure

The accounting functions by role

Tax Declaration

Finance overview

AUXILIARY ACCOUNTING SYSTEMS

BUDGET ACCOUNTING SYSTEMS

PURCHASE COMMITMENTS

INVOICESPREPAYMENTS

FAR / AAR / FAE

BUSINESS SOFTWAREEXTERNAL APPLICATIONS

POSTING STOCKS & WIP

GENERAL ACCOUNTING SYSTEMS

ASSETS EXPENSES

CASH

ANALYTICAL ACCOUNTING SYSTEMS

PAYROLL

REPORTS STATISTICS EXPORTS INQUIRIES REQUESTS

HRIS

FIXED ASSETS

STORAGE SPACE INTEGRATION

DISTRIBUTION

PRODUCTION

COMMITMENT ACCOUNTING SYSTEMS

GROUP ACCOUNTING SYSTEMS

POSTING STOCKS & VARIATIONS STOCKS FINANCE

Repository

Finance

Company

Business PartnersAccount core modelMulti-ledger

Keywords

Audit trail

AutomateStructureConsolidateCheck

Analyses KEY BUSINESS DATA

General accounting systemsRepository

Finance

Business Partners

Company repository

Keywords

Audit trail

AutomateStructureConsolidateSimplify

RECURRING TASKS

CLOSURE TRANSACTIONS

PRE-COMMITMENTS

COMMITMENT

INVOICEPREPAYMENTS

FAR / AAR

INVOICESPREPAYMENTS

Invoices to issue

POSTING STOCKS & WIP

ACCOUNTING DOCUMENTS

ASSETSEXPENSES

EXPENSE NOTES

INVOICESSTATEMENTS

PAYMENTSDOUBTFUL

RECEIPTSEXTENSIONS

TAX RETURN

DADS

MATCHING

ACCOUNTING

A/P-A/R ACCOUNTING

FIXED ASSETS

PURCHASES

SALES

STOCKSPRODUCTION

REPORTS STATISTICS EXPORTS INQUIRIES REQUESTS KEY BUSINESS DATA

Analyses

Analytical and budget accountingRepository

Finance

Analytical repository

Budget repositoryDimension typesDimensions

Keywords

Audit trail

AutomateStructureCentralizeAnalyze

BUDGETS

PRE-COMMITMENTS

COMMITMENTS

INVOICESPREPAYMENTS

FAR / AAR

INVOICESPREPAYMENTS

Invoices to issue

POSTING STOCKS & WIP

PRIOR DISTRIBUTION

Analyses

ASSETSEXPENSES

EXPENSE NOTES

INVOICESPAYMENTS

PYRAMIDS

LATER DISTRIBUTION

ANALYTICAL DOCUMENT ENTRY

ANALYTICAL ACCOUNTING

A/P-A/R ACCOUNTING

FIXED ASSETS

PURCHASES

SALES

STOCKS PRODUCTION

REPORTS STATISTICS EXPORTS INQUIRIES REQUESTS KEY BUSINESS DATA

Auxiliary accounting systemsRepository

Finance

Business PartnersCustomersSuppliersFactorPayment transaction

Keywords

Audit trail

Cash

Risks

Open items

Bank links

REMINDER MANAGEMENT

Analyses

IMPORT ENTRY

CUSTOMERSUPPLIER

PAYMENT APPROVAL MANAGEMENT

DUE DATE MONITORING

IMPORTENTRY

AUTOMATIC PROPOSAL

PAYMENT LIFE CYCLE

MANUAL ENTRY

MATCHING

STATEMENT

OPEN ITEMS

INVOICING

EXPENSE NOTES

PAYMENTS

Acceptance returnDraft management

postingPaying bank adviceRemittance noteBank deposit

REPORTS STATISTICS EXPORTS INQUIRIES REQUESTS KEY BUSINESS DATA

Group accounting systemsRepository

Finance

IAS repositoryBusiness PartnersCompaniesSectorsFlows

Keywords

Audit trail

Reconcile

Close

Post financial information

PRE-COMMITMENTS

COMMITMENT

INVOICEPREPAYMENTS

FAR / AAR

INVOICESPREPAYMENTS

Invoices to issue

POSTING

STOCKS & WIP

CONSOLIDATION

Analyses

ASSETSEXPENSES

EXPENSE NOTES

INVOICESPAYMENTS

IAS/IFRS

REPORTING

IAS ACCOUNTING

A/P-A/R ACCOUNTING

FIXED ASSETS

PURCHASES

SALES

STOCKS PRODUCTION

CORPORATE ACCOUNTING

REPORTS STATISTICS EXPORTS INQUIRIES REQUESTS KEY BUSINESS DATA

Financial structure

Sharing a common repository Different setups according to

folder, company, site Ability to work on several

companies without logging off Data aggregation at every level

Repository

Finance

Template

Multiple repository

Companies

Sites

Keywords

Multi-company

Multi-site

FOLDER

Legal company Legal company

Financial site Financial site Financial site

Site* Site* Site*

Non-legal company

Site*

* non-operating

Multi-ledgerRepository

Finance

Template

Multi-ledger

Companies

Sites

Keywords

Multi-company

Multi-site

Multi-ledger

Legal company 1

Accountingtemplate 1

Chart of accounts

Company & analytical ledger

IAS ledger

General accounts

General accountsmonitored by analysis

IAS general accounts

Chart of accounts

FIRM TEMPLATE, delivered

Additional setup, optional

IAS general accountsmonitored by analysis

Links between accounting systemsRepository

Finance

Keywords

Auxiliary Accounting

Dimensions in basic records Assignment priority

If nature is monitored in quantity

Consistency Dimension-Dimension

ConsistencyAccount - Dimension

General Accounting

Analytical accounting*

Unit Quantity

AmountAnalytical dimension type No. 9

Analytical dimension type No. 2

Analytical dimension type No. 1

General Account

Business Partners

Open items

Chart of AccountsDimensionsProhibition of accounts / dimensionProhibition of dimensions / dimensions

* Consistency of analytical and general accounting related to the uniqueness of the ledger

Physical data template (simplified)

Analytical line

Posting header

• Account• Dimension type

code• Dimension from 1 to

9• Unit

(1,n)

(1,n)

Open itemsBPGeneral line(1,n)

• Header site• Accounting date• Document

type/number• Category• Status• Currency

• Line site• Framework• Plan• Account• Business Partners• VAT code• Matching elements

• Dates• Collective account• PAYMENT APPROVAL• Reminder information• Matching information

GACCDUDATE

GACCENTRYA

GACCENTRY

GACCENTRYD

Four tables are involved:1. Open items are generated for all general

auxiliary lines, for the sole main general repository of the company

2. The analytical lines are generated for any general line whose account is managed in analytics

Repository

Keywords

Finance

BP INVOICING

CUSTOMER SUPPLIER

OPEN ITEM MONITORING

PAYMENTS

DOCUMENT ENTRY

ACCOUNTING DOCUMENTS

MATCHING ANALYTICAL POSTINGS

BUDGET ENTRY

ANALYTICAL MOs

Finance module circuit (simplified)

Finance

Accounting documents

Finance

Principles

FINAL

ACTIVE

PROVISIONAL

INACTIVE

ActualTemplates

Simulation

Lots

Off-balance

Different levels of posting validation

Applicable to all records: entered, imported or generated by process

Finance

Accounting documents

UNIT

LOT

Accounting structures

Calculated postings

Reversals

Manual entries

Simulation postings

Provisional / final postings

Flows

Manual document entry

Function

Common data

Chart of AccountsAnalytical structure

Setups

Document typesEntry transaction

DOCUMENT

Accounting documents

Direct entry User

Entry transaction

Functions Reversal

Creation (posting) General accounting

Analytical accounting

Copy

Delete

Save

End (quit function)

Account structure

Analytical distribution keys

Accounting dateDocument typeDefault title

"Header" fields entered

"Line" fields entered

General / analytical accountBusiness PartnersDebit amount, Credit amount Analytical dimensions

Automatic loading

Default journal (document type) Default dimensionsDefault tax rate (general account)

Finance

BP invoice entry

Function

Setups

Invoice type

Automatic documentsBPSIN (Supplier)BPCIN (Customer)Inquiry

GL / analytical accountQuantityEx-tax amount

Line fields entered

Tax codesDimensions

SiteInvoice typeAccounting dateSupplier / Customer

Header fields entered

Ex-tax amountAmount inc taxPayment cond.

Direct entry User

Functions Invoices / Credit memos

Payment approval update

Open item generation

Posting General accounting

Analytical accounting

Budget update (validation)

SIMFACFOUSIMFACCLI

Adjustments

Tax amount

BP invoicing

Common data

SuppliersCustomersChart of AccountsAnalytical structure

Finance

Finance

Payments

DRAFT MANAGEMENT POSTING

ACCEPTANCE RETURN

PAYING BANK ADVICE / REMITTANCE NOTE

BANK DEPOSIT

BANK ASSIGNMENT

OPEN ITEMS PAYMENTS

MATCHING

Manual entryAutomatic proposition

Bank deposit documentDoubtful receipt document

Draft management posting doc.Extension document

Inter-BP GLsInter-collective GLsInter-site GLsExchange rate variation documentPayment difference accounting doc.

Flows

Payments

FinanceManual payment

Open item selection

Manual paymentSelection criteria

Invoicing site, pay-by BP

Document number, journal,

Amount, due date

Functions Accounting cancellation

Posting DestinationDocument typeDocument number

Picking loading of open item

Adjustments

Open item amount

Business PartnersAccounting dateBank

Entered fields

BP amount

Direct entry User

Payment transaction

Accounting postings Payment approval open items to Yes

Invoice type open items

Open item amountPayment attributes

Function

Common data

SupplierCustomerBankAnalytical structure

Setups

Payment transaction

Payment attributes

Questions

Answers