FUNCTIONAL ICT LEVELS 1

EXAM REVISION

ICE BREAKER

Task (5 mins) – Log on to the pc’s, then go onto :

LearnZoneLogin MyZone ICT Functional Skills Level One (1&2) Exam Revision Quizzes

Attempt a couple of the quizzesDid you get any of

the questions wrong ?

Which ones ?

ICE BREAKER

Task (5 mins) Using the board, write down what the formula in Excel would be for the following. You can help each :

Add together A1 through A10 Minus B5 from A5 Multiply C6 by D7 Find the lowest value between D5 and H5

As a group Find the highest value between D5 and H5 Determine the average value of C2- F2

What should you do to the data to make it meaningful ?

When could you

use the MIN

function at work ?

Session outline

Lesson Aims and Objectives Format data in a spreadsheet Manipulate data to extract required data Create and format Word documents

You will learn how to: Structure and present data in a table Format data Sort and filter data Apply formulas Formatting fonts and backgrounds Inserting images , bullet points and tables Printing in various formats

10:45 – 11:00

Break

FUNDAMENTALS OF EXCEL

Excel

Starting a Spreadsheet

Tables of information can sometimes be difficult to understand.

What things do you think you should do to make the spreadsheet understandable ?

For example:

Use titles that make it clear what the table is about.

Starting a Spreadsheet

Tables of information can sometimes be difficult to understand. To make your tables clear and easy to read: Use titles that make it clear what the table is about. Make sure column headings are meaningful and displayed in

full. Check column alignment. This can cause problems if you

have a right-aligned column next to one that is left aligned. Use the date function to insert the date into the page footer. Switch on grid lines. Hide columns that contain unnecessary information. Use landscape orientation and adjust the margins to fit

everything onto one page.

Excel task

Make sure the data is clear and easy to understand. YOU must be able to READ ALL OF THE TEXT Must be formatted – date , currency or number of

decimal places. If the data is about money = Currency.

Font style to make the headings standout Shading and borders for headings

How could this layout

be improved ?

Data types

Apply “Currency” data type to

monetary data

How many d.p for

currency ?

Setting the data format

How would you do it ?

Sorting and filtering

Sorting Ascending and Descending• When ?

Largest or smallest • When ?

Filtering Select dataSort and filter – creates a drop down menu

Excel Sorting

Make sure you sort the whole table – NOT just the single column

When you are asked to filter e.g. use the filter function - do not just delete the non matching data

Custom Sorting

Sorting and Filtering

Open the spreadsheet called Sorting Example on LearnZone1. Format the data to make it meaningful2. Sort the data A-Z on ‘produce’3. Filter so that only ‘carrots’ are shown4. ‘Price’ over £1 (hint – use greater than function)5. Filter showing ‘number sold’ and ‘price’ over £1

Take a screen shot of each stage and paste into a word document

Extension – Using conditional formatting to change any sales over £30 to green and sales = < £5.40 to red.

Insert a chart

Using the matrix mark yours and a partners work and record the score

10 min

s

SELF/PEER ASSESSMENT

5 min

s

What things were completed well and what

was forgotten or not undertaken ?

FORMULAS

Excel

Formulas

Formulas

A formula allows you to perform a calculation on the data in the spreadsheet.

What calculations might need to be performed on data ?

1. Add2. Subtract3. Multiply4. Divide5. Average 6. Minimum 7. Maximum

At Level 2 – you will be expected to be able to

use Vlookup and IF functions

To use a formula

All formulas start with = (equals sign)=SUM(A1:A3)

Adds all the numbers in a range of cells. Syntax =SUM(number1,number2, ...)

=SUM(A3-A2) Subtracts number held in A2 from A3

What does this

do ?

What does this

do ?

To use a formula

All formulas start with = (equals sign)Multiplication:

Division=SUM(A2/A3)

Formula Description (Result)

=SUM(A2*A3) Multiplies the numbers in the first two cells

=PRODUCT(A2:A4) Multiplies all the numbers in the range

=PRODUCT(A2:A4,2) Multiplies all the numbers in the range, and 2

To use a formula

All formulas start with = (equals sign)Average:

=AVERAGE(B2:B10)Minimum:

=MIN(B2:B10)Maximum:

=MAX(B2:B10)Count :

=COUNT(A1:c20)

Copying a formula

First enter your Formula and press enter Select the corner of the cell and the cursor will change to a thin black cursor.

Drag down to copy

Showing formulas

We will be asked to show your formulas and these need to be on one page.

Formulas tab

Make sure all of the formula can be seen.Print – Settings – Landscape – Fit to one page.

Setting print area and inserting comments

Print areaPage layoutPrint area Set Print area – note landscape for excel

Inserting commentsRight click on a cellFrom the drop down – insert comments

Formula Task 2a - Worksheet

You are working as a volunteer for the registered charity The Retired Greyhound Trust as a data entry clerk. You have been asked to create a spreadsheet that will hold customers orders from the Greyhound Trust mail order catalogue.

Refer to worksheet

Extension- Reformat the spreadsheet to improve layout and usability

Using the matrix mark yours and a partners work and record the score

15 min

s

SELF/PEER ASSESSMENT

5 min

s

Exam practice

Practice examsAll exam files are located on :

LearnZone MyZone FS ICT Supplementary Session Feb 2013

BBQ food.xls ChipIt.xls RentalsL2.xls

Work comparison matrixAreas of improvement

30 mins

http://padlet.com/wall/SkillsForEmployers

Recap

Lesson Aims and Objectives Format data in a spreadsheet Manipulate data to extract required data

You will learned how to: Structure and present data in a table Format data Sort and filter data Apply formulas to your data