FUNCTION BOOKLET 2015 / 2016commondatastorage.googleapis.com/durbanvillehills-co-za/df94e970-e85f... · A newly decorated contemporary double-volume restaurant, styled by local designers

Famous for its award-winning wines and spectacular views,

Durbanville Hills stands proud in the Durbanville Wine Valley,

a mere 20 minutes from Cape Town’s CBD.

Located on the slopes of the Tygerberg from where it overlooks Table Bay

and Robben Island, Table Mountain provides a majestic background.

OUR COMMITMENTTo offer clients a Complete Experience

To serve Quality Foods with Fresh Products

To provide a Professional Service that Exceeds Expectations

To add a Personal Touch.

FUNCTION BOOKLET2015 / 2016

Durbanville HillsTygerberg Valley Road M13, Durbanville

T 021 558 1300 | e [email protected] | www.durbanvillehills.co.zaCoordinates: S33 50’ 25.5 E018 34’ 00.1

THE FUNCTION VENUEFrom 08:00 – 16:00

exclusivity of restaurant area only

No speeches

From 18:00 – 00:01 exclusivity of the following

areas:Tasting room

The restaurant

THE CONFERENCE ROOMFacilities available from

08:00 – 17:00 daily

THE PICNIC SPOTPicnic baskets available

October to April between 11:00 and 15:00.

Booking essential.

VENUES



The tasting room has access onto both an olive grove as well as a deck overlooking renosterveld vegetation and Table Bay, offers an informal welcoming drink area as well as a cozy lounge area with a fireplace.

A newly decorated contemporary double-volume restaurant, styled by local designers. Breathtaking views from the viewing deck over Table Bay, Robben Island and Table Mountain.

This venue also offers a bar facility and has lift access.

Accommodates: 100 guests (Buffet l Seated l with dance floor)

Venue hire Hours 2015 / 2016

Weddings 18h00 – 00h00 R10 000

Corporate and Private Functions 18h00 – 00h00 R3 000

– The venue is available from 16h00 for set-up, guests arrival from 18h00. – Wedding ceremonies can be held in the olive grove from 17:30 – chairs, décor, set-up and

breakdown to be supplied by our preferred supplier – additional R6 000.– After midnight an hourly rate of R2 000 is charged until the guests have left the venue. – Cut off time for all functions at Durbanville Hills is 00:00.– Out of season (1 June to 31 August) rates apply for weddings and private functions – please

enquire.

If you require exclusivity of the venue for a breakfast or luncheon function please contact the banqueting department

Suitable for: Weddings l Private Celebrations l Corporate Dinners/Luncheons/Pass around canapés

VENUE HIRE INCLUDES:Basic hiring:– Square and rectangular light oak tables– Chairs (to seat 100 guests)– Basic crockery, cutlery & glassware (100 guests)– White linen napkins– Background music

THE FUNCTION VENUE



We offer the ideal conference venue with facilities for groups up to 50 delegates in a relaxed and private conference room. The conference room is air-conditioned and provides an outstanding venue for team building, product launches and training sessions.

STANDARD CONFERENCE EQUIPMENT & AMENITIES INCLUDED: – Large White Screen– Flip Chart/White board with pens– Notepad and pen – Filtered Water & Mints– Air-Conditioning – DVD / CD player with surround sound – Data Projector – Free WiFi

CONFERENCE VENUE CAPACITIES:Cinema style: 50 U-shape: 24 Classroom: 50 Boardroom: 30

CONFERENCE PACKAGES:Full day package with Lunch @ R350 per delegate (VAT Inc.) – Arrival: Coffee/Tea /Juice and Biscotti– Mid morning: Coffee/Tea/Juice and freshly

baked muffins– Lunch: Set menu in the restaurant with a

glass of Hills wine or a soft drink– Mid Afternoon: Coffee/Tea and

Durbanville Hills chocolates

Half day package with Lunch @ R325 per delegate (VAT Inc.) – Arrival: Coffee/Tea /Juice and Biscotti– Mid morning: Coffee/Tea/Juice and freshly

baked muffins– Lunch: Set menu in the restaurant with a

glass of Hills wine or a soft drink

Please contact [email protected] for The Conference booking form

THE CONFERENCE ROOM



Offering the perfect setting in the olive grove with panoramic views over the picturesque Durbanville vineyards and Table Bay, the Picnic Spot promises hand-woven baskets brimming with scrumptious artisanal foods.

Spread out and relax on the beautiful bespoke blankets and comfy pillows and relax with a complimentary bottle of Durbanville Hills Merlot Rosé while the free-form jungle gyms keep the kids occupied.

THE PICNIC MENU . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . R350Menu and price subject to change

‘5 ANTS’ KIDS MENU . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . R80

(Available from October – April between 11h00 and 15h00)

For more information and The Picnic booking form, please contact [email protected].

THE PICNIC SPOT



FUNCTION MENU OPTIONS ARE AVAILABLE IN THE FOLLOWING CATEGORIESPlease note that these menus are seasonal, and are subject to change

Breakfast Options (from R70 per person)

Canapes and Bowl Food (from R54 per person)

Plated Menus (from R295 per person)

Buffet (from R330 per person)

Picnics (from R350 per couple)



TERMS AND CONDITIONSThank you for considering Durbanville Hills for your occasion.

The standard terms and conditions applicable to all functions held at our winery are outlined below and conditions are negotiable on an individual basis.

EVENING FUNCTIONS

Staffing ratesService fees of 15% of the total bill is charged for functions of more than 15 guests. Smaller functions, staffing will be charged accordingly.

Cut off time for all functions at Durbanville Hills is 00:00.

CONFIRMATION OF RESERVATION AND PAYMENTS PRIOR TO FUNCTION

The following is required to confirm your reservationThe booking form is to be signed and returned by fax, email or in person to the Banqueting Department at Durbanville Hills, which acts as confirmation.

A non-refundable full venue fee is due on confirmation of the occasion. The full balance due with estimate staff & beverage amounts is to reflect in our account no later than 7 days prior to your event. In event of a balance due by yourself to us, this will be settled on the day/night of your event.

Clients instructions regarding the order of events, a time schedule, bar requirements, table layout, etc, must be received no later than 14 days prior to the event. The seating plan, printed menus and guest list are the responsibility of the client.

CONFIRMATION OF NUMBERSDurbanville Hills must be notified of the final number of guests attending no less than 7 days prior to the function. No changes to this number will be allowed after this date.

The final costs are calculated in accordance with the final number as notified and not the number of persons actually attending.

BEVERAGESUnder no circumstances will guests be allowed to bring in or consume their own liquor or food on the premises.

A list of beverages offered at the venue is available on request. Beverages will be charged on consumption on the day or evening of the function. Due to fluctuating liquor prices, the prices quoted are subject to change.

SMOKINGAs stipulated by law, smoking is not permitted anywhere within the cellar building. It is the client’s responsibility to ensure that guests comply with smoking laws and Durbanville Hills Wines reserves the right to take legal action against transgressors.



QUOTES AND INVOICESAll quotes are valid for 2 months from the date thereof. If a function is booked more than 2 months in advance, menu prices are subject to change (due to volatile food prices, final menu costs can only be confirmed 2 months before a function).

All prices are inclusive of 14% VAT. Any increase in VAT or any other statutory changes which should be levied will be for the client’s account.

The person who signs surety in the form of a confirmation, will be held responsible for settlement of all invoices and service charges.

The final invoice, which includes the beverage and staff bill, will be issued immediately after conclusion of the event, and must be settled by the client prior to departure.

Queries relating to one invoice will not be sufficient cause to withhold payment on any other invoice/s.

GENERAL CONDITIONSThe reservation will only be confirmed upon payment of deposits and venue fees.

The client is responsible for any damages to or theft of any property of Durbanville Hills Wines (including all linen).

Such damages or theft will be charged to the client at full replacement cost.No staging or furniture may be brought into the venue.

Should the buildings or surrounding gardens of Durbanville Hills Wines be damaged during the set-up, duration or dismantling of the function, the client will be held responsible and will be charged for any necessary repairs, including labour costs. (Damage includes but is not restricted to the following: damage through the placement of adhesive tape on any surface including floors and damage to walls and paint finishes.)

Whilst every effort will be made to safeguard the client’s property, Durbanville Hills Wines will not be liable for any loss or damages whatsoever to such property (décor props, gifts, etc.)

Durbanville Hills Wines, its employees or any person employed at the function, will not be liable for any loss or injury to persons, through negligence or any other cause whatsoever.

Please note that candles (should be in holders), pebbles or any other décor material that can scratch or damage the wooden tables in the restaurant, are not allowed. No petals, rice or confetti may be scattered on the premises.

Our kitchen is not Halaal or Kosher, but Halaal or Kosher meals may be ordered in by the client on request, at an additional fee of R125 per person to the menu price quoted.

All décor items must be removed directly after the function. Durbanville Hills is not responsible for any décor/personal items not removed from the premises after your function, in event of you arranging your own set up. Items are left at own risk.



Date of Application:

Applicant/Responsible Person:

Company Name:

Vat Registration No.:

Physical Address:

Postal Address:

Telephone Number:

Mobile Number:

Accounts Contact Name & Number:

Facsimile Number:

e-mail Address:

FUNCTION INFORMATION

Date of Function:

Nature of Function:

Amount of Guests:

Duration of Function:

Arrival time:

to

/ /

am pm

/ /

FUNCTION BOOKING FORM



BAR

Would you like a Welcome Drink?

Yes No

Beverages – on arrival: Bar:

Sparkling Wine Open

Appletizer Cash

Wine Limit R

Orange juice

Other

MENU VENUE

Finger canapés 3 6 9 11 Olive Grove

Breakfast Tasting Room

Plated The Restaurant

Buffet

Picnic

Special dietary requirements

AUDIO VISUAL

Will you be doing presentations? NB: the venue is only suitable for presentations after 18:00

Yes No

I accept the terms & conditions of Durbanville Hills as set out in this document or in received quotation. I have read and understood it and will comply with these conditions.

Clients signature/authorised person Date / /

Documents

FUNCTION BOOKLET 2015 / 2016commondatastorage.googleapis.com/durbanvillehills-co-za/df94e970-e85f... · A newly decorated contemporary double-volume restaurant, styled by local designers