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Fulbright Foreign Student Program
Pre-academic Programs 2015
Injoong Kim – Pre-academic Programs
Introduction to Fulbright & Pre-Academic Programs
• Pre-academic Programs as a component of Fulbright – participation and purpose?
• Partnerships – ECA (Program Sponsor) IIE AMIDEAST / LASPAU
• Short-Term English (STE) vs. Long-Term English (LTE)
Fulbright Map
Pre-academic Program Objectives• English language refinement• Academic skills • U.S. Academic culture• Period of adjustment to the U.S. • Fulbright networking opportunities• U.S. regional variety
Arrival Processes• Pre-arrival Communication• Intensive English Programs (IEPs) are encouraged
to communicate with grantees prior to their arrival and provide information on:• Specific IEP enrollment/registration processes • Housing • Airport Transportation
Important Documents (IIE)• Fulbright Online: http://
foreign.fulbrightonline.org/current_arrival.html• Report arrival & submit address to Fulbright• Upload arrival documents (DS-2019, I-94, J-1 Visa)• Upload proof-of-enrollment letter • Upload transcript after term• Do not upload Electronic Funds Transfer (EFT) documents
• Other Documents• Proof of University health insurance (Africa and South/Central Asia)• Print out Accident & Sickness Protection for Exchanges (ASPE) card• Apply for an Individual Tax Identification Number (ITIN)
Important Documents (LASPAU/AMIDEAST)
• LASPAU• http://laspau.harvard.edu/eltoarrival• Report arrival & address along with arrival documents (DS-2019, I-94, J-1 Visa)• Student Report/Proof-of-enrollment letter
• AMIDEAST• Report arrival & address along with arrival documents (DS-2019, I-94, J-1 Visa)
by sending email to AMIDEAST Placement Officer• Student Report/Proof-of-enrollment letter
IIE’s Role • Supervision (J-1 Visa, Fulbright policy, adjustment)• Testing Schedule (if relevant and upon request)
• TOEFL, GRE, GMAT, etc.• Grant management
• Stipend• Post-program allowance• Books & supplies allowance• Tuition & Fees payment
• Accident and Sickness Program for Exchanges (ASPE)• Assistance with U.S. Tax Filing
IEP’s Role
• Basic academic and cultural advising • Help with third-party billing• Help with arrival reporting, document uploads• Networking (Academic, Social, Fulbright)• Waive University health plan (if applicable)• Update IIE about overall progress
Pre-Academic Program Policies
• Academic Expectations: Grantees are required to fully participate in, maintain a full-time status, good standing, and meet the academic requirements of their intensive English program. IIE will monitor progress with the help of IEP Staff.
• Travel: Domestic travel during short-term English programs is not permitted. International travel is discouraged unless it is an emergency.
• Dependents: At no time during a grantee’s intensive English program may dependents accompany them. There are no exceptions to this policy.
• Reimbursements: If relevant, tutors or drivers (to testing sites) may be reimbursed upon IIE’s approval. Grantees should seek approval from Pre-Ac Team prior to arranging either service if they are required to take a test during their short-term pre-ac program.
• Work: Grantees are not permitted to work (earn outside income) during their pre-academic program.
To Do• Pre-Academic Site
• Report your arrival • Contact your academic site about
housing
• Academic Site• Report to your International Student Office - meet
your FSA and pick up your check• Meet your AA and go over your Student Report
together to choose your classes AND submit your academic registration to IIE
• Report your new permanent address online • Read Fulbright Website and upload required
documents• Understand U.S. tax responsibilities - apply for an
ITIN• Review ASPE/Seven Corners Health Benefit Plan
AND find a doctor http://usdos.sevencorners.com• Go to the Bursars Office (Billing Office) with your
TOA to verify 3rd party billing• Network -Attend International Student Orientation,
ListServ, Enrichment Seminars
Work Authorization• As a Fulbrighter, you are expected to be fully engaged in your approved
academic and cultural exchange program as outlined in your Fulbright grant documents.
• You must receive prior authorization from your Fulbright advisor before seeking employment. Working without prior authorization will jeopardize your Fulbright grant.
• Program Policies & Stipend Reduction: • your Fulbright stipend may be reduced by any earned income. • policies vary from country to country.
• If approved, work hours are limited to: • 20 hours a week during the academic year.• 40 hours a week during official academic breaks.
212 (e): Two-Year Home Residency Requirement
• Objective: You are expected to return to your home country to share the skills and knowledge that you acquired in the U.S.
• Requirement: Consequently, you must be physically present in your home country for a total of two years prior to applying for an immigrant visa.
• Additional Information: http://j1visa.state.gov/
ResourcesSSO
STUDENT SERVICES OFFICER(IIE/LASPAU/AMIDEAST)
•Fulbright Grant Funding•Legal Documents •Travel Info /Signature•Original Transcripts•Report Work Authorization•J-2 Visa Process Dependents•Working Authorization•Academic Training•GRANTAX-IIE, LASPAU
FSAFOREIGN STUDENT ADVISOR(International Student Office)
•Campus Involvement•Student Advisor•Meet People•Cultural Exchange•Report Dependents•GRANTAX-AMIDEAST•Local Info – cell phones, banking, events, transportation, etc.
AAACADEMIC ADVISOR
(Department)
•Student Report•Registration•Academic Support
U.S. Tax Filing Obligations• All J-1 exchange visitors must report information to the Internal Revenue
Service (IRS) while in the U.S. Depending on your sources of funding and employment (when approved) in the U.S., you will need to apply for an identification number – either a Social Security Number (SSN) or Individual Taxpayer Identification Number (ITIN) for U.S. tax filing purposes.
• Fulbrighters who will not earn income in the U.S. and do not receive funding through U.S. sources do not need to apply for an SSN or ITIN, but are required to file a Statement for Exempt Individuals (IRS Form 8843).
• If you have U.S. source income to report to the IRS, your Fulbright advisor will email you about applying for an Individual Taxpayer Identification Number (ITIN) and filing your U.S. tax forms.
Questions & Contact
Fulbright Short-Term Pre-academic Program Main Contact:
Joshua Epstein Senior Program Officer
