From Environmental Policy to action: How a Maturity Model ......From Environmental Policy to action: How a Maturity Model can help Albert Hankel (SURFnet), GÉANT Green Team GN3+ Symposium,

From Environmental Policy to action: How a Maturity Model can help

Albert Hankel (SURFnet), GÉANT Green Team GN3+ Symposium, Athens, 25-02-2015

2 Connect | Communicate | Collaborate

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Connect | Communicate | Collaborate

In 2014 the GEANT Green Team developed a

template for an environmental policy


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The goal is to help all NRENs develop their own environmental

policy


What is an environmental policy?


Shared Environmental Policy Template

Purpose Promote environmental activities for NRENs and create a shared language so that we can share experiences. Contents Motivation Statements Ø  Office Ø  Services Ø  Community

NRENs can pick and choose statements to fit the template to their own situation.

Example: HEAnet http://www.geant.net/Network/Environmental-Impact/Pages/Policy.aspx


Shared Environmental Policy: Example statements (office)

" Apply responsible standards in areas not already covered by existing laws and regulations;

" Report on the environmental footprint and be transparent about how it is built up;

" Save energy through the monitoring of unnecessary use of energy sources and ensuring equipment is kept switched off when not needed;

" Respect the environment and emphasise every employee’s responsibility to improve environmental performance;

" Observe prudence in our use of resources, reduce wastage as far as economically possible, and monitor and review progress periodically;

" Support staff in the use sustainable transport for commuting and work-related travel;

" Help to achieve relevant targets set for sustainable operations and development; and

" Re-use and recycle where possible, and dispose of what is left in a responsible way.


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The purpose of the policy is to show how your

NREN is considering the environment in its

activities


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You do not have to be ambitious, just be

transparent and make a start


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Over 10 NRENs now have an environmental

policy.

Will you be next?


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Download the template at:

http://www.geant.net/Network/Environmental-Impact/Pages/Policy.aspx


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So you have your environmental policy. What is

next?


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From Policy to Action

Introducing: The SURF Green ICT Maturity

Model (SGIMM)


Why a Maturity Model? 1.  More insight into Green ICT and inspiration for

improvement.

2.  Knowledge about where an organization stands.

3.  Creates shared language between similar organizations for knowledge exchange.

4.  Gives ICT department a way to show higher management how they work with sustainability.


-  Suitable for any organization -  Self-assessment -  Must be easy and inexpensive to use

-  Point of view: ICT department in a larger organization -  3 domains covering organization, ICT itself and ICT in operations -  Each domain has a number of attributes, 18 in total

SGIMM: design


Example attribute

A"ribute Defini-on Level 5 descrip-on Score Compu-ng Infrastructure

The resource and energy efficiency of the compu-ng infrastructure. Factors: Hardware Capacity; Turn Capacity on/off; Usage of Capacity; Asset Management; Monitoring and Awareness.

The compu*ng power required for delivering all service levels is dynamically adapted to the demand. Where possible, the compu*ng capacity will be delivered from virtual machines and the physical devices/environment necessary for these machines are op*mized for energy efficiency. Unused physical devices will automa*cally be turned off. Total capacity is sufficient for normal demand. Short peaks in demand will be provided for from solu*ons from the cloud or (addi*onal) rental. The physical environment is monitored for energy use and this is reported and billed to users in propor*on of use of (virtualized) resources.


Green ICT in the Organization

Greening of ICT Greening of Operations with ICT

Green ICT Strategy Housing Travel Reductions with ICT

Governance of ICT services

Computing Infrastructure Space Reductions with ICT

Green ICT Procurement Network Infrastructure Energy Reductions with ICT

E-waste Policy Storage Infrastructure Paper Reductions with ICT

Green ICT in Information Management and Architecture

End User ICT Equipment Feedback and Decision Support

Community collaboration Software and ICT-services

Green ICT Supply Chain Management


How to use the model 1.  Someone in the organization wants to use the model. This is the

assessment manager (AM). 2.  The AM composes an assessment team. The team should be a

combination of skills and responsibilities. 3.  The AM organizes a kick-off for the team to explain the model and

assessment process. 4.  All participants fill out the maturity model spread sheet and score

all attributes 1-5. 5.  The AM summarizes the scores and discusses the result with the

team in an evaluation session. Based on this discussion actions for improvement are defined in an action plan.

6.  The AM can evaluate the progress on the action plan by letting the team score again. This creates a constant improvement cycle.


Example scores second domain

Computing Infrastructure

3 3 4 5 3 2 3,3

Network Infrastructure 3 1 2 4 2 1 2,2

Housing 3 3 4 4 2 4 3,3

End User ICT Equipment

4 3 2 3 2 2 2,7

Software and ICT-services

2 2 3 4 3 2 2,7

Storage Infrastructure 3 3 4 2 2 2 2,7


Key is not the scores

themselves, but the

discussion!


March Release: SGIMM v2.0

" Some adjustments in attributes

" Addition of description for levels 1-4

" Introduction of factors

" Some textual changes


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The model is free to use for any organisation (creative

commons license).

Take a look at: www.surf.nl/SGIMM

(English and Dutch versions available)


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Contact us: [email protected]

Personal info:

[email protected]

Documents

From Environmental Policy to action: How a Maturity Model ......From Environmental Policy to action: How a Maturity Model can help Albert Hankel (SURFnet), GÉANT Green Team GN3+ Symposium,