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FROM BENCH TO BEDSIDE
Canadian Nutrition Society (CNS) 2016 Annual Conference
May 5 – 7, 2016 Hilton Lac-‐Leamy Ottawa/Gatineau
EXHIBITOR PROSPECTUS
For full conference details, visit us at www.cns-‐scn.ca
Join us this year in Canada’s Capital Region May 5 – 7, 2016 The National Voice in Canadian Nutrition
The Canadian Nutrition Society (CNS) is a leading society that integrates multiple disciplines and professions interested in nutrition. Formed in 2010 after a merger between the Canadian Society for Clinical Nutrition and the Canadian Society for Nutritional Sciences, the CNS aims to further nutrition as an important factor in maintaining health, and preventing and treating disease. Working with partners and sponsors in pursuit of the CNS mission is an important strategy. The CNS believes that by working in collaboration with the food and nutrition industry, medical and clinical nutrition industry, research funding agencies and other non-‐government organizations, we can offer expertise and an independent point of view in the most responsible way possible.
The CNS Annual Conference A forum for the presentation of scientific research spanning basic, regulatory/policy, clinical and community nutrition research, the CNS Annual Conference offers an exceptional learning environment. Nutrition experts, opinion leaders, industry representatives, government officials, and future leaders come together to learn, share research and ideas, along with determining how to improve nutrition practices and policies through collaboration and open communication.
Why Exhibit? By exhibiting at the CNS annual conference, your organization will:
• Be an active contributor to the exhibit experience at the only multi-‐disciplinary nutrition focused conference in Canada
• Have the opportunity to meet with existing and future customers from across Canada • Be able to showcase your latest products and services to leaders in the nutrition field • Network with notable Canadian nutrition scientists and experts • Be associated with a leading Canadian society that integrates multiple disciplines and sectors -‐ all
with a focus on nutrition -‐ from bench to bedside. • Have unmatched opportunity to reach out to conference participants from the outset of the
conference and demonstrate your commitment to nutrition and health.
Who will attend? CNS promotes nutrition science and education, and advocates for the application of best practice and policies for the promotion of health and the prevention and treatment of disease.
The annual conference brings together leaders and experts who are: • Medical trainees, students and scientists/professionals • Nutritionists • Government and non-‐government agencies
For full conference details, visit us at www.cns-‐scn.ca
• Producers of raw foodstuff, food processors, those involved in medical or clinical nutritional products, distributors and vendors, and commodity associations
Exhibit Dates and Times
Move-‐in/Setup May 5, 2016 1100 – 1500 Show Hours May 5 1630 – 1745 Opening reception May 6 1000 – 1100
1500 – 1515 1645 – 1745
Poster and Exhibit viewing Poster and Exhibit viewing Wine and cheese reception
May 7 1000 – 1100 1500 – 1515
Poster and Exhibit viewing Poster and Exhibit viewing
Tear Down May 7 1530 – 1700 ** Please be advised that all times listed above are subject to change.
Exhibit Rates
Exhibit Booth
• Until March 24, 2016: $1,800 plus HST • After March 24, 2016: $2,150 plus HST
Tabletop Booth
• Until March 24, 2016: $1,350 plus HST • After March 24, 2016: $1,650 plus HST
**Not-‐for-‐Profit rate: $850.00
Exhibit participation includes: • One (1) 10’x 10’ booth space • 8’ high back wall, stepping down to 3’ high
sidewalls • One (1) 6’ skirted table and two chairs; • Two complimentary conference passes per
booth purchase*; • Name tags for all exhibit representatives
(maximum of 4 per booth); • Company profile (maximum of 40 words); • Complimentary refreshments • Overnight security in the exhibit area for the
duration of the Conference.
Tabletop participation includes: • One (1) 6’ skirted table and two chairs; • One complimentary conference pass per
tabletop purchase*; • Name tags for all exhibit representatives
(maximum of 2 per tabletop); • Company profile (maximum of 40 words); • Complimentary refreshments throughout the
exhibit • Overnight security in the exhibit area for the
duration of the Conference.
*Additional personnel conference passes to a maximum of two per Exhibit Booth and one per Tabletop Booth can be purchased for $250.00 each
For full conference details, visit us at www.cns-‐scn.ca
Booth Assignment
Application forms will be date-‐stamped and numbered upon receipt. Once sponsor booth assignments have been confirmed, accepted exhibitor applicants whose fees have been paid in full, will be contacted to select their booth. Booth selection will be offered on a first-‐come, first-‐served basis to those exhibitors who have applied and paid in full and will be confirmed in writing. Be advised that the floor plan may be subject to change.
The signature of an authorized signing authority shall be binding on the Exhibitor and shall express acceptance of all conditions of the Exhibition. Exhibitor Services Kit
Once the application and payment are received and booth assignment is confirmed, an Exhibitor’s Kit will be sent to the identified contact. This package will include the rules and regulations governing the exhibit, equipment and service order forms, as well as information regarding material handling and shipping. Exhibitors will be responsible for any costs that may be incurred as a result of their requirements. A company description, sales representative contact information, and the names of booth personnel will be requested at this time.
Cancellation
Notice of cancellation must be submitted in writing to CNS c/o Taylor & Associates. Cancellations received by March 24, 2016 will receive a refund of 50% of the fees paid. Cancellations after March 24, 2016 will not be refunded.
Conference Location and Hotel Accommodation
This hotel is situated on the shores of Leamy Lake. Hilton Lac-‐Leamy is interconnected to the spectacular Casino du Lac-‐Leamy and is five minutes from downtown Ottawa. This recently renovated hotel offers 349 rooms with exceptional lake views, complimentary WiFi and amenities for a relaxing stay. Choose from one of 5 restaurants, swim in the indoor or outdoor heated pools or spend a day at the spa.
Please refer to the Canadian Nutrition Society Conference when making your reservation. To book on-‐line, visit our website at www.cns-‐scn.ca and follow the accommodation links. To take advantage of the significant savings, reservations must be made by April 4, 2016. Reservations made after this date will be based on availability and rates cannot be guaranteed. These special rates will be offered three days prior and three days after the conference dates, subject to availability.
Hilton Lac Leamy 3, Boulevard du Casino Gatineau-‐Ottawa, Quebec J8Y 6X4 TEL: 819-‐790-‐6444 FAX:819-‐790-‐6408
Room rates: $185.00 single/double occupancy An additional fee of $25.00 will be charged per additional adult (to a maximum of four per room).
To reserve your room online, please go to the accommodation page at www.cns-‐scn.ca
For full conference details, visit us at www.cns-‐scn.ca
For more information about exhibiting: For more information about the conference:
Taylor & Associates Attn: Terry Young 11 -‐ 5370 Canotek Road Gloucester, ON K1J 9E7 Tel: 613-‐747-‐0262 [email protected]
Canadian Nutrition Society Andrea Grantham, Executive Director 1867 La Chapelle Street Ottawa, ON K1C 6A8 Tel: 613-‐482-‐8020 andrea@cns-‐scn.ca
