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FRIDAY NOVEMBER 23RD | 4:00 TO 8:00 PM
COURTHOUSE SQUARE DOWNTOWN SANTA ROSA TREE LIGHTING CELEBRATION
SPONSORSHIP & VENDOR OPPORTUNITIES
FACEBOOK.COM/SANTAROSAWINTERLIGHTS
The holidays are a special time of year and traditions are often at the heart of family activities. The annual downtown Santa Rosa tree lighting—Winter Lights—is one event that the community looks forward to with much anticipation.
Winter Lights brings our community together to celebrate the holidays with activities for all ages. It’s a family-focused event with live entertainment, children’s activities, and food & beverage, culminating with the Sutter Care at Home and Hospice remembrance candle lighting ceremony and the holiday tree lighting. This beloved celebration in downtown Santa Rosa is free and open to the public with an expected attendance of 4,000-5,000 people!
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SPONSORSHIP LEVELS & SPONSOR BENEFITS
$10,000 GOLDEN
RING
$5,000 SILVER BELL
$2,500SNOW ANGEL
$1,000MISTLETOE
Placement in print advertising with The Press Democrat (valued at $5,000)
Partnership story in Chamber’s weekly newsletter
Sponsor recognition in 400 radio ads across five Amaturo radio stations (valued at $20,000)
Pre-event interview on KSRO
On stage opportunity time at event
Live radio interview at the event
Company name or logo placement on promotional material including posters and evening’s program
10x10 booth space at the event
Sponsor recognition on social media
Company name or logo in program
Sponsor recognition from stage during the event
We are pleased to have a well-rounded representation of leadership in planning and contributing to the event, including the downtown merchants, the Santa Rosa Metro Chamber, Sutter Care at Home and Hospice, Amaturo Sonoma Media Group, and The Press Democrat.
We invite your company or organization to participate as a sponsor for this wonderful community event at one of the following levels:
We truly appreciate your generous support of this important community event. Many families look forward to this holiday gathering, and building community is critical to keeping downtown Santa Rosa the heart of a thriving destination.
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First Name
Last Name
Company Name
Phone
Cell
Website
Billing Name
Billing Address
City State Zip
Sponsorship Level
Golden Ring $10,000
Silver Bell $5,000
Snow Angel $2,500
Mistletoe $1,000
Check Enclosed
Yes No
MC AMEX VISA DISC
Card No.
CVV Exp Zip
Signature
Total Enclosed
For questions, contact:
JANET ROGERS |Vice President of Member Services
P 707-636-2845E [email protected] 50 Old Courthouse Square, Suite 110Santa Rosa, CA 95404
Apply online – SantaRosaMetroChamber.com/WinterLightsSponsor – or submit this form
We are pleased to have a well-rounded representation of leadership in planning and contributing to the event, including the downtown merchants, the Santa Rosa Metro Chamber, Sutter Care at Home and Hospice, Amaturo Sonoma Media Group, and The Press Democrat.
We invite your company or organization to become an underwriter for the evening’s entertainment and activities at this wonderful community event.
As an underwriter, we will highlight your contribution in the evening’s printed program and on a sign at the event. Here’s a partial list of activities and events that will be supported with a contribution of $250 – $500.
• Children’s Activities: Letters to Santa, Ornament & Craft Table, Face Painter, Balloon Animal Twister• Santa’s Village• Strolling Musicians• Bounce House
We truly appreciate your generous support of this important community event. Many families look forward to this holiday gathering, and building community is critical to keeping downtown Santa Rosa the heart of a thriving destination.
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For questions, contact:
JANET ROGERS |Vice President of Member Services
P 707-636-2845E [email protected] 50 Old Courthouse Square, Suite 110Santa Rosa, CA 95404
UNDERWRITER LEVELS & BENEFITS $500 $250
Sponsor recognition in a group post on Social Media
Company name in the event program
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First Name
Last Name
Company Name
Phone
Cell
Website
Billing Name
Billing Address
City State Zip
Underwriting Level
$500
$250
Check Enclosed
Yes No
MC AMEX VISA DISC
Card No.
CVV Exp Zip
Signature
Total Enclosed
Apply online – SantaRosaMetroChamber.com/WinterLightsUnderwriter – or submit this form
For questions, contact:
JANET ROGERS | Vice President of Member Services E [email protected] 707-636-2845 50 Old Courthouse Square, Suite 110Santa Rosa, CA 95404
We would love to have you participate by donating and/or pouring your wine or beer at Winter Lights. We are looking for the donation of one or more cases of wine or two or more cases of beer that will be poured during the entirety of the event.
With your participation:• You will receive recognition in the program.• Your business will be thanked on the Winter Lights Facebook page.• Each winery will have their own table to decorate and dress with marketing materials.• Winter Lights will provide a table and linens.
We truly appreciate your generous support of this important community event. Many families look forward to this holiday gathering, and building community is critical to keeping downtown Santa Rosa the heart of a thriving destination.
First Name
Last Name
Company Name
Phone
Cell
Website
Billing Name
Billing Address
City State Zip
Apply online – SantaRosaMetroChamber.com/WinterLightsWineBeer – or submit this form
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TIAH FOLEY|Events Coordinator E [email protected] P 707-636-2841
50 Courthouse Square, Suite 110Santa Rosa, CA 95404
We’re looking for restaurants, caterers, food trucks and snack creators to promote and highlight their food and beverage offerings. This is a great opportunity to promote your business to local residents. Winter Lights is free and open to the public with an expected attendance of 4,000-5,000 people, so there’s plenty of opportunity.
You can set your own pricing for the food you sell. As a vendor, you keep all proceeds, but you’re responsible for own cash handling and menu offerings. Please note: while we’ll make an honest effort at not doubling up on menu items, we cannot guarantee that you’ll be the exclusive vendor of a particular type of item.
To secure your spot, there’s a non-refundable registration fee due at the time of registration:• $125 for a 10’x10’ booth space• $200 for a 10’x20’ food truck space
In addition to the Food Vendor Application and Vendor Agreement in this packet, you’ll need to provide us with supporting documentation: • Certificate of Insurance, • Health Permit, • Seller’s Permit, • Santa Rosa Business Tax Certificate, and • Propane License (if applicable)by November 2. You can apply for a Propane License through the Santa Rosa Fire Department.
Downtown merchant applications due by August 31 to secure priority space. After August 31, space will be opened up to non-downtown Santa Rosa vendors.
We truly appreciate your generous support of this important community event. Many families look forward to this holiday gathering, and building community is critical to keeping downtown Santa Rosa the heart of a thriving destination.
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First Name
Last Name
Company Name
Phone
Cell
Website
Billing Name
Billing Address
City State Zip
Non-Refundable Registration Fee
10 x 10 Space $125
10 x 20 Space $200
Check Enclosed
Yes No
MC AMEX VISA DISC
Card No.
CVV Exp Zip
Signature
Total Enclosed
TIAH FOLEY|Events Coordinator P 707-636-2841 E [email protected]
50 Courthouse Square, Suite 110Santa Rosa, CA 95404
KIMBERLY MURPHY | Exchange Bank P 707-524-3128 E [email protected]
Apply online – SantaRosaMetroChamber.com/WinterLightsFood – or submit this form
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THIS VENDOR AGREEMENT (“Agreement”), dated as of_______________________, 2018, is made by and between THE SANTA ROSA METRO CHAMBER (“SRMC”), and _____________________________(“Vendor”).
RECITALS
A. The SRMC, in coordination with the Winter Lights Planning Committee (“WLPC”), is organizing the annual holiday tree lighting event with live music and entertainment on November 23, 2018 (the “Event”) at Courthouse Square in Santa Rosa (the “Event Location”).
B. Vendor desires to sell its goods at the Event upon the following terms and conditions.
AGREEMENT
NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the parties hereto agree as follows:
1. Non-Refundable Registration Fee. The fee is $125 for 10 x 10 booth, $200 for 10 x 20 booth. Fee to be submitted with application and is non-refundable. Application and fee are due before November 2, 2018.
2. Concession Booth. Vendor may set up a concession booth at the Event in an area not to exceed space reserved, the location of which will be assigned to Vendor at the sole discretion of the WLPC. Vendor will be responsible and liable for delivery, handling, assembly, and removal of its booth and all supplies, materials, and trash in connection with selling its goods at the Event. If Vendor will be barbequing, frying or otherwise cooking food at its booth, it must have a fire extinguisher present at all times. Hot coals or cooking oil may not be disposed of (e.g. in garbage cans at the Event Location) at the Event Location and must be removed by Vendor at the end of the Event. Signage cannot extend beyond the boundaries of assigned booth space. Booth areas must be kept neat, clean & in compliance with all governmental statutes, ordinances & regulations at all times.
3. Setup; Takedown. Vendor acknowledges it will only be permitted to set-up its concession booth between 1:00 pm and 3:00 pm on the day of the Event. Vendor’s automobiles must be removed from the Event Location no later than 3:00 pm on the day of the Event or will be subject to towing. Vendor’s booth, materials and supplies cannot be removed until the end of the Event (after 8:00 pm) and after the general public has vacated the Event Location. All trash & spills must be cleaned up and Vendor’s assigned booth area must be left broom clean.
4. No Alcohol Sales. Vendor acknowledges and agrees that it may not sell beer, wine, liquor or any other alcoholic beverage whatsoever at the Event.
5. Insurance. Vendor shall, at its own expense, procure and maintain General Liability insurance providing liability coverage for its participation in the Event. Such insurance shall have a minimum policy limit of $1,000,000 per occurrence and $2,000,000 in the aggregate for bodily injury or death. Vendor shall provide the SRMC with a Certificate of Insurance evidencing the foregoing insurance, which Certificate shall name the SRMC as an additional insured by November 9, 2018.
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6. Release. In consideration for the opportunity to sell its products at the Event, Vendor hereby agrees that the SRMC shall not be liable for loss or damage of any kind to Vendor’s property or goods, and further, Vendor agrees to release, indemnify and hold harmless the SRMC, its directors, officers, agents, employees, volunteers, sponsors, and partners, from any and all claims, demands, suits, or cause of action from injury, damage, or loss to person or property asserted by any Event patron, Vendor or its employees, volunteers, agents, and customers, of whatever kind or nature, in law, equity, or otherwise, whether known or unknown, suspected or unsuspected, and whether or not concealed or hidden, arising from or in connection with Vendor’s participation and sale of its goods at the Event or Vendor’s breach of any of the terms or conditions of this Agreement. Vendor further expressly agrees that the forgoing release and indemnity is intended to be as broad and inclusive as permitted by the laws of the State of California and that if any portion thereof is held invalid, Vendor agrees that the balance of the foregoing release and indemnity shall continue in full force and effect.
7. Compliance With Applicable Laws. Vendor acknowledges and agrees it shall be responsible for satisfying any and all applicable local, state and federal tax, health and safety requirements, laws and regulations. Vendor shall provide the SRMC with photocopies of its current Health Permit, Sellers Permit & Santa Rosa Business Tax Certificate. If Vendor will be using propane, Vendor will also provide the SRMC copy of Vendor’s Propane Use Permit.
8. Cancellation. Vendor may cancel this Agreement at any time; however the registration fee will be non-refundable. The SRMC will have the sole discretion to cancel the Event due to weather.
9. Misc. This Agreement constitutes the entire agreement between the parties. No amendment or modification of this Agreement shall be valid unless it is in writing and signed by the parties hereto. This agreement will inure to the benefit of and bind the parties successors and assigns. No waiver of any breach of any term of this Agreement shall be deemed the waiver of any other breaches, and no such waiver shall estop either party from enforcing any provision of this Agreement. This Agreement may be executed in counterparts. In the event of any litigation between the parties arising from this Agreement the prevailing party shall be entitled to recover its reasonable attorney’s fees and costs.
IN WITNESS WHEREOF, the parties hereto have entered into this Vendor Agreement as of the date first set forth above.
“Vendor”
Signature
Name
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“SRMC”
By
Rev. 6/27/17
SANTA ROSA FIRE DEPARTMENTPERMIT APPLICATION
2373 Circadian Way, Santa Rosa CA 95407Phone: (707) 543-3500 Fax: (707) 543-3520
The following information must be completed and accompanied by specific information or requirements as indicated below.A permit shall be obtained from the Fire Prevention Bureau prior to engaging in activities, operations, practices or functionslisted on the permit application supplement. Permits are issued after required inspection. Applications and payments must be received no later than 5 days before event and no earlier than six months in advance of event. Applications received less than 5 days prior to event are subject to double fees.
Applying for permit to:
Event Date/Time:
Business Name:
Event Address (required):
An inspection is REQUIRED before the event starts. Specify when you will be ready for an inspection.
Date: Time: Contact Person: Phone #:
Applicant Name:
Applicant Address:
Applicant City/State/Zip Code:
Applicant Phone Number: Business: ( ) Cell: ( )
Comments:
Signature: Date:
Please Print Name:THIS IS NOT A PERMIT
A fire permit will be issued only upon compliance with all requirements of the Fire Code & all other applicable codes.
For Office Use Only: Fees Effective 7-1-18 to 6-30-19Permit #:
Occupancy#:
Tent/Each $219.00Tent/less than 5 days $438.00Flame Retardant Certificate
Propane/Annual $66.00Less than 2 days $132.00Site/Booth Map
Date Paid: Burn Permit $140.00 Model Rockets $70.00Vegetation Mgmt $306.60
