Proprietary and Confidential

This material is proprietary to KAUST and may not be disclosed in any manner to anyone other than the addressee and employees or authorized representatives for the

purpose of performing their job responsibilities.

1  

   

Proprietary and Confidential This material is proprietary to KAUST and may not be disclosed in any manner to anyone other than the addressee and employees or authorized representatives for the purpose of performing their 

job responsibilities 

       24th May 2017Version 1.0 Prepared by:  

EA ‐ New Solution Team 

 

 

      

 

 

Frequently Requested SAP Roles

User Manual  

 

 

 Proprietary and Confidential

This material is proprietary to KAUST and may not be disclosed in any manner to anyone other than the addressee and employees or authorized representatives for the

purpose of performing their job responsibilities.

2  

 

Table contents 

1.  How to access “KAUST SAP Access Request” tile? ........................................................................................ 3 

2.  How to request frequently required SAP roles? ........................................................................................... 4 

a.  How to request for shopping cart role? ............................................................................................................... 5 

b.  How to request for business taxi/e‐Services role? .............................................................................................. 6 

c.  How to request for claim utility role? .................................................................................................................. 6 

d.  How to request for travel plan utility role? ......................................................................................................... 7 

e.  How to request for vendor invoice management role (portal tab)? ................................................................... 7 

f.  How to request for KFS catering service requester role? .................................................................................... 8 

g.  How to request for TMA (Time management admin) requester role? ................................................................ 8 

3.  How to track the status of earlier raised access request? ............................................................................ 9 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 Proprietary and Confidential

This material is proprietary to KAUST and may not be disclosed in any manner to anyone other than the addressee and employees or authorized representatives for the

purpose of performing their job responsibilities.

3  

 

 

1. How to access “KAUST SAP Access Request” tile?  Access the portal link https://portal.kaust.edu.sa and enter login credentials.  

 

 

Click on  Self Services Tile(For employees) 

  

 

Click on  Service Request Management Tab (For contractors)

 

 Proprietary and Confidential

This material is proprietary to KAUST and may not be disclosed in any manner to anyone other than the addressee and employees or authorized representatives for the

purpose of performing their job responsibilities.

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Click on KAUST Access Request Tile 

 

 

2. How to request frequently required SAP roles? 

 

 Proprietary and Confidential

This material is proprietary to KAUST and may not be disclosed in any manner to anyone other than the addressee and employees or authorized representatives for the

purpose of performing their job responsibilities.

5  

a. How to request for shopping cart role?  

 

Please enter the details in “Reason for request” filed as highlighted below for “Shopping Cart Access”. 

 

 

 Proprietary and Confidential

This material is proprietary to KAUST and may not be disclosed in any manner to anyone other than the addressee and employees or authorized representatives for the

purpose of performing their job responsibilities.

6  

b. How to request for business taxi/e‐Services role?   

 

 

 

c. How to request for claim utility role?  

 

 Proprietary and Confidential

This material is proprietary to KAUST and may not be disclosed in any manner to anyone other than the addressee and employees or authorized representatives for the

purpose of performing their job responsibilities.

7  

d. How to request for travel plan utility role?   My Employees – (To raise travel request for other staff within the organization)  

New Hire ‐  (If requester is a part of on boarding team) 

Student  – (To raise travel request for student) 

 

 

e. How to request for vendor invoice management role (portal tab)?  

   

 Proprietary and Confidential

This material is proprietary to KAUST and may not be disclosed in any manner to anyone other than the addressee and employees or authorized representatives for the

purpose of performing their job responsibilities.

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f. How to request for KFS catering service requester role?  

  

 

g. How to request for TMA (Time management admin) requester role?  

 

 Proprietary and Confidential

This material is proprietary to KAUST and may not be disclosed in any manner to anyone other than the addressee and employees or authorized representatives for the

purpose of performing their job responsibilities.

9  

3. How to track the status of earlier raised access request?  You can check the status by clicking on “Request Status” tab as shown below. 

For more details…please refer to SAP IDM GRC Integration User Manual