FREEDOM TOWNSHIP TRUSTEES...been ordered from Morton. A 55 gallon drum of motor oil had been ordered and has been received. A hydraulic hose on the small truck had to be replaced

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RECORD OF PROCEEDINGS FREEDOM TOWNSHIP TRUSTEES

Organizational Meeting Monday, January 5, 2015

After the Pledge of Allegiance, the Organizational Meeting of the Freedom Township Board of Trustees was called to order by the 2014 Chairman John Zizka at 7:30 pm on Monday, January 5, 2015. Present: Trustees: James Hammar, Roy Martin, and John C. Zizka; Fiscal Officer, Karen Martin; Road Superintendent Charles VanSteenberg.

The Fiscal Officer opened the nomination for 2015 Chairman. Trustee Zizka nominated Roy Martin, there were no other nominations. Trustee Zizka moved to close nominations and vote by acclamation for Chairman which was seconded by Trustee Hammar. Roll call: Mr. Martin, yes; Mr. Hammar, yes; Mr. Zizka, yes. Motion carried. Resolution Org. 2015.01.05.1

Trustee Zizka nominated Trustee Hammar to serve as ViceChairman for the calendar year 2015. There being no other nominations Trustee Zizka moved to close nominations and vote by acclamation for Chairman which was seconded by Trustee Martin. Roll call: Mr. Martin, yes; Mr. Hammar, yes; Mr. Zizka, yes. Motion carried. Resolution Org. 2015.01.05.2

The meeting was turned over by the Fiscal Officer to the 2015 Chairman Roy Martin. A Motion was made by Trustee Hammar and seconded by Trustee Zizka, to approve the minutes of

the December 18, 2014 Regular meeting as presented. Roll call: Martin, yes; Hammar, yes; Zizka, yes. Motion carried. Resolution Org: 2015.01.05.3

A Motion was made by Trustee Zizka and seconded by Trustee Hammar, to approve the minutes of the December 30, 2014 End of Year Special Meeting as presented. Roll call: Martin, yes, Hammar, yes, Zizka, yes. Motion carried. Resolution Org: 2015.01.05.4

A motion was made by Trustee Hammar and seconded by Trustee Zizka, to document a correction to the minutes of December 4, 2014. (Resolution: 12.4.14.02). Adjust to read: “to approve the use of the fenced area at the township garage and approve the removal of several trees in the township, by the Asplundh Company.” Roll call: Martin, yes; Hammar, yes; Zizka, yes. Motion carried. Resolution: 2015.01.05.5

The Board of Trustees next considered a list of organizational items for 2015. A motion was made by Trustee Hammar and seconded by Trustee Martin to adopt items AB and DR as presented for committee appointments and other issues as on the resolution list (as follows) for the calendar year 2015.

A. Set Town Hall/Community Center Rental Fees: Currently $50.00 for residents and $75.00 for nonresidents. $100 Commercial, with security deposit double the rent and refundable after inspection of hall. No charge for funeral, legal, or charitable organizations (i.e. Scouts, 4H). Consideration of the rental rates of the halls will be addressed at a later date if needed.

B. Set Town Hall Pavilion Rental Fees: $25 for residents and $50 for nonresidents, with corresponding security deposit

D. Appoint “Individual” representative for OTARMA (Chairman) and “Alternate” (Vice Chairman)

E. Appoint representative for Ravenna Arsenal Board (Trustee Martin)

F. Appoint liaison for the Robinson Health Affiliates for the CDL testing program (Trustee Zizka with any trustee as alternate)

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G. Appoint corepresentatives to the Joint Fire District Board (Trustee Martin, primary, and Trustee Hammar, secondary)

H. Appoint corepresentatives to the EMS District Board (Trustee Zizka, primary and Trustee Hammar, secondary)

I. Appoint representative on the Portage County Regional Planning Commission (Trustee Hammar, Trustee Martin alternate)

J. Appoint trustee to serve as representative for the Ohio Public Works Commission State Capital Improvement Program, Local Transportation Improvements Program, and/or Small Government Program. (Trustee Hammar with any trustee as alternate)

K. Appoint Road Consultant Representative (Trustee Martin with any trustee as alternate)

L. Appoint Zoning Commission contact (Trustee Hammar with Trustee Zizka as alternate)

M. Appoint Zoning Board of Appeals contact (Trustee Martin with Trustee Zizka as alternate)

N. Appoint Trustee Zizka to be in charge of Town Hall/Community Center/Town Hall Pavilion Scheduling and rentals with any trustee as alternate)

O. Appoint Trustee Hammar as representative for the Park Committee with Trustee Martin as alternate)

P. The day/time for Regular Township Meetings will be First & third Thursdays of each month at 7:30 p.m. The second meeting of December will be determined at a later date. Also, we reconfirm that all meetings will be held in accordance with Roberts Rules of Order and will be in compliance with the Ohio Sunshine Law; further, that special meetings will be advertised in the Record Courier, the newspaper of most general circulation. Q. Set rate to be paid to members of the Zoning Commission, the Zoning Board of Appeals, and the alternates (currently $20.00 per meeting attended).

R. Reconfirm holidays and vacations for the road crew (currently, 15 days vacation for Charles VanSteenberg and Tony VanSteenberg, to be taken by the end of the year); 10 paid holidays as per the Ohio Revised Code; and 5 sick days per year, with no carryover; sick days may also be used for bereavement leave purposes. Leave may be used in less than 8hour increments.

Roll call: Martin, yes; Hammar; yes; Zizka, yes. Motion carried. Resolution Org: 2015.01.05.5

A motion was made by Trustee Zizka and seconded by Trustee Hammar to accept Item C as written below.

“C.Set mileage reimbursement at the standard mileage rate established by the Internal Revenue Service. (IRS standard mileage rate for 2015 is $.575 cents per mile).”

Roll call: Martin, yes; Hammar, yes; Zizka, yes. Motion carried. Resolution: Org: 2015.01.05.6 A motion was made by Trustee Martin and seconded by Trustee Hammar to table the wage issue of item “S” until a later date when evaluations can be completed. Roll call: Mr. Martin, yes; Mr. Hammar, yes; Mr. Zizka, yes. Motion carried. Resolution: Org 2015.01.05.7

The organizational meeting closed at 7:41 p.m. and the regular meeting commenced immediately at 7:42 p.m.

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Regular Meeting Monday, January 5, 2015

The regular meeting commenced at 7:42 p.m. and Chairman Martin opened for any discussion and

reports. Zoning: Zoning Inspector Rich Gano was not present but he had called Trustee Martin with a brief

report. He was proceeding on followup of other issues as reported at last meeting. Nothing new at this time. There has been an ad in the Record Courier for interested persons for the zoning boards. Trustee Zizka

would like to post another ad to clarify the positions available and put it in the Villager. Roads: The road crew has been busy plowing and salting the roads. No other discussion. Park: It has been reported that the electric meter has been installed at the new park building. It was

noted that in the spring the driveway at the park may need to be repaired. It was discussed about installing a lock on the electric panel at the new building. Charley will be informed that a lock will be needed and installed.

Fiscal Officer: It was noted that a resolution had not been made to accept the amounts and rates certified by the County Auditor in August. A motion is being made by Trustee Hammar and seconded by Trustee Zizka to accept the certificate of amounts and rates from the Portage County Auditor that was received in August, 2014. Roll call: Martin, yes; Hammar, yes; Zizka, yes. Motion carried. Resolution: 1.05.15.01

Old Business: a. Rental Property: A notice has been received to the Township Trustees from the Portage County Health Department concerning the trash and debris located around the rental property and notifying the Trustees that an order has been made to cleanup and dispose of the debris within 21 days. At this time it has become an issue for the township and the Township Trustees are in the process of eviction of the renters. A dumpster is suggested to be obtained and prices will be collected for a dumpster to be brought. Prices will be presented at the next meeting on January 15, 2015.

As of the last meeting it was noted that the Dominion gas meter has been turned off at the house. The trustees will check on the tenants to inquire of heat in the house to avoid freezing pipes. Trustee Zizka has been in contact with Dominion Gas and they will be coming to the house to check the usage of any appliances in the house before turning the gas on and putting it in the name of The Township Trustees.

During the meeting, warrants # 7700 #7707 in the amount of $3688.14 were presented to the Trustees

for approval and ordered paid by signature. See the Payment Register which is attached hereto and by reference made a part of these Minutes.

A motion was made by Trustee Martin and seconded by Trustee Hammar to adjourn the regular meeting at 8:32 p.m. Roll call: Mr. Martin, yes, Mr. Hammar, yes, Mr. Zizka, yes. Motion carried.

4 Resolution: 1.5.15.02

__________________________________ ___________________________________ Roy Martin, Chairman John C. Zizka, Trustee __________________________________ ___________________________________ James Hammar, Vice Chairman Karen S Martin, Fiscal Officer

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Regular Meeting, Thursday, January 15, 2015 After the Pledge of Allegiance, Chairman John Zizka called the regular meeting to order at 7:30 p.m.

Thursday January 15, 2015. Present: Trustees John C. Zizka, James Hammar, Roy Martin, Fiscal Officer Karen Martin, Road Superintendent Charles VanSteenberg. Also present were residents Mr. Dan Grafton and Mr. Charles Duffield. Trustee Zizka made a motion seconded by Trustee Hammar, to approve the minutes of the January 5, 2015 Organizational and Regular Meeting. It was noted that on the minutes heading was Thursday and it will be changed to Monday the correct day of the week of the meeting.. Roll call: Mr. Martin, yes; Mr. Hammar, yes; Mr. Zizka, yes. Motion carried. Resolution: 1.15.15.01

Trustee Zizka made a motion seconded by Trustee Hammar, to approve the minutes of the January 5, 2015 Annual Inventory Meeting. There was no discussion. Roll call: Mr. Martin, yes; Mr. Hammar, yes; Mr. Zizka, yes. Motion carried. Resolution: 1.15.15.02

Public Comment: There was a discussion concerning the status of our County Hospital and other issues associated with County care being given or not given.

Zoning: Chairman Martin read a letter from the Zoning Inspector as he was in training at the EMS and unable to attend the meeting. Also Trustee Martin read a letter from resident Mike West concerning agriculture and storage buildings and/or trailers and the legality of using such units on a working farm. There was discussion concerning the trailer and building across from the Townhall that appears vacant and in need of repair or removal. Further information will be obtained and address the issue at a later meeting.

Roads: The crew has been plowing and salting the roads as needed. Approximately 25 tons of salt have been ordered from Morton. A 55 gallon drum of motor oil had been ordered and has been received. A hydraulic hose on the small truck had to be replaced.

The dumpster located here at the town hall has rusted out and is in need of replacement. Charley will be checking on another dumpster and will report at the next meeting.

The Town hall water had frozen this past week. No damage was done and the water was thawed. It was noted that the heavy wind and snow that we had was entering under the hall from the south. Straw as acquired and used behind a board to insulate where the entry was located.

Fiscal Officer: It was noted that the insurance on the new building located at the park on Streeter/S.R.700, has been put on the coverage list and valued at $40,000 and $10,000 for contents of the building. After the trustees discussed the values, it was decided that those amounts would be sufficient for now.

Fireboard: Trustee Martin gave a report on organizational meeting of the Fireboards. He noted the improvements being made and gave a report on 2014 fireboard activity. Freedom Township had 70 calls for the year 2014.

EMS: Trustee Zizka gave a report on the EMS organizational meeting for 2015. He reported that there was 80 calls in the month of December.

PCRP: Trustee Hammar reported that they did not have a quorum for the meeting so the executive committee voted on important issues. It was noted that through Regional Planning it may be possible to have a grant writer available and use the hours available from Regional Planning. New Business: There was more discussion on hiring parttime, as needed help for the road/maintenance crew. It was discussed about advertising for applicants for this position and there would be no specific hours set for the parttime help. A motion was made by Trustee Hammar and seconded by Trustee Zizka to hire a person for parttimeasneeded help until further review of the manpower needed at the rate of $10 per hour. Roll call: Mr. Martin, yes; Mr. Hammar, yes; Mr. Zizka, yes. Resolution: 1.15.15.03 An ad is requested to be published for parttimeasneeded help.

Information was discussed on a dumpster to be used at the rental property for disposing of all the debris

6 around the house and possible for inside cleanup at the time the renters are evicted.

Unfinished Business: a. The renters were to be served with a 3 day eviction notice by the Portage County Sheriff Department and we will be notified when it has been done. It was discussed and agreed that at this time the Trustees are agreeable to allow 15 days after the 3 day notice and after being physically removed from the premises for the tenants to remove all their possessions. A bill was received from the County Treasurer’s Office and Karen was advised not to pay the court costs at this time until the entire eviction has been completed. At the time of complete eviction the County Prosecutor will contact us on what is township responsibility to pay if anything.

b. Employee evaluations will be discussed at a later meeting. c. Zoning appointments. An ad was placed in the Villager with a deadline for interested persons as of

February 2, 2015. Misc: Trustee Hammar noted information the trustees received concerning Emergency Siren

availability and options. There was some discussion and Trustee Hammar will try to obtain more information to present to the board.

During the meeting, warrants #7708 #7720 in the amount of $6,049.72 were presented to the

Trustees for approval and ordered paid by signature. See the Payment Register which is attached hereto and by reference made a part of these Minutes.

A motion was made by Trustee Zizka and seconded by Trustee Hammar to adjourn the Regular Meeting at 9:35 p.m. Roll call: Mr. Martin, yes, Mr. Hammar, yes, Mr. Zizka, yes. Motion carried. Resolution: 1.15.15.04 __________________________________ ___________________________________ Roy E. Martin, Chairman John C. Zizka, Trustee __________________________________ ___________________________________ F. James Hammar, Vice Chairman Karen S. Martin, Fiscal Officer

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Organizational Meeting Monday, February 5, 2015

After the Pledge of Allegiance, the Regular Meeting of the Freedom Township Board of Trustees was called to order by the Chairman Roy Martin at 7:30 pm on Monday, February 5, 2015. Present: Trustees: James Hammar, Roy Martin, and John C. Zizka; Fiscal Officer, Karen Martin; Road Superintendent Charles VanSteenberg. Also present Chief Sanchez of the EMS; residents, Mike, Eldon & Matt West, Charles Duffield, Dan Grafton. Arriving later after another meeting he attended was Zoning Inspector Rich Gano.

A Motion was made by Trustee Hammar and seconded by Trustee Zizka, to approve the minutes of the January 15, 2015 of the Regular meeting as presented. Roll call: Martin, yes; Hammar, yes; Zizka, yes. Motion carried. Resolution: 2015.02.05.01

Public Comment: The meeting was opened at this time for comments. Chief Sanchez of the Community EMS presented information on the 2014 year statistics of calls, responses and times to the public and township officials and he answered any questions that were presented. Also he noted that the renewal levy had passed in November for the 2015 year to start.

Roads: The road crew has been busy plowing and salting the roads. They have ordered another load of Salt. It was reported that the wiper motor pump on the Kodiak had quit and went to Sarchione in Randolph to get a replacement.

The road supervisor requests that a letter be written to resident Richard Bonner thanking him for his assistance on Goodell Road with the snow removal from the sides of the road. His help was greatly appreciated.

Cemetery and Park: Plowing of the driveways was all that was needed at this time. Fiscal Officer: It was noted that the renewal for the OTARMA/B&F Liability and property insurance is

coming up for renewal. Review of the renewal information will be discussed at the next meeting of the trustees. A letter has been received from Ohio Edison approving the change of billing information to the trustees at 8937 S.R. 88 (rental house). Also a bill was received from Dominion Gas in the township trustees name.

Old Business: a. Rental Property: The renters are to be out of the house by Friday the sixth at midnight. They have not noticeably been taking things out of the house. After the deadline has been met it will be necessary to obtain a dumpster and start emptying the house and garage. It appears there will be much cleanup necessary before repairs and any maintenance can be started.

b. Empoyee evaluations will be reviewed at a later meeting. c. Zoning board appointments: A motion was made by Trustee Zizka and seconded by Trustee

Hammar to reappoint Randy Pochedly to the Zoning Board of Appeals for a term of 5 (five) years to expire in 2019; and also appoint for a one year term ending January 1, 2016 on the Board of Appeals Ben Fashing and John Evans. Roll call: Martin, yes; Hammar, yes; Zizka, yes. Motion carried. Resolution: 2015.02.05.02

A motion was made by Trustee Hammar and seconded by Trustee Zizka to reappoint Stanley Lawrence to the Zoning Commission Board for a term of 5 (five) years to expire in 2019; and also appoint for a one year term ending January 1, 2016 on the Board of Appeals Tom Mesaros and Donna Miner. Roll call: Martin, yes; Hammar, yes; Zizka, yes. Motion carried. Resolution: 2015.02.05.03

Trustee Hammar reported that Freedom Township has 70 unused hours at the Regional Planning Committee. He suggesting discussing having them review the zoning code book. There was some discussion but no decision was made. It was also noted that the Zoning amendments may not be updated in the zoning book. This will be reviewed by the fiscal officer.

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Trustee Martin noted that the Zoning Appeals Board is interested in having a joint meeting with Zoning Commission Board and the Trustees. A motion was made by Trustee Zizka and seconded by Trustee Hammar to set a joint workshop meeting with


Organizational Meeting Monday, February 5, 2015

the Zoning boards and the trustees and a guest from Regional Planning; also to discuss later the proposal to have the Regional Planning Committee to review our Zoning Book. Roll call: Martin, yes; Hammar, yes; Zizka, yes. Motion carried. Resolution: 2015.02.05.04

Misc: Trustee Zizka mentioned some of the highlights from the Winter Conference seminars. Trustee Martin gave some information on the seminars he attended also. More information will be presented at later meetings.

Trustee Zizka noted a questionable charge on the Dominion Account for the rental house and he will be contacting Dominion concerning the issue.

Zoning: Zoning Inspector Rich Gano gave a zoning report. He noted that a demolition permit was given on a cell tower building. He made reference to violation letters that Prosecutor Meduri had sent concerning trailer storage and agriculture exemptions. There was a question about a court hearing on Milano property but information has not been received on the outcome.

A letter from Mr. Mike West questioned the definition and exemption laws of agriculture storage. The letter was responded to by Prosecutor Meduri. There is still confusion as to the legal rights of agriculture exemptions. Further information will be obtained and discussed at a later date. Residents Matt and Michael West questioned the status of the concern and would like better clarification of the law.

Resident Eldon West noted that the handicap ramp at the Townhall was not cleaned before the meeting tonight.

During the meeting, warrants # 7721 #7753 in the amount of $20,684.61 were presented to the Trustees for approval and ordered paid by signature. See the Payment Register which is attached hereto and by reference made a part of these Minutes.

A motion was made by Trustee Hammar and seconded by Trustee Zizka to adjourn the regular meeting at 9:04 p.m. Roll call: Mr. Martin, yes, Mr. Hammar, yes, Mr. Zizka, yes. Motion carried. Resolution: 2015.02.05.05

__________________________________ ___________________________________ Roy Martin, Chairman John C. Zizka, Trustee __________________________________ ___________________________________ James Hammar, Vice Chairman Karen S Martin, Fiscal Officer

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Regular Meeting, Thursday, February 19, 2015 After the Pledge of Allegiance, Chairman Roy Martin called the regular meeting to order at 7:30 p.m.

Thursday January 15, 2015. Present: Trustees John C. Zizka, James Hammar, Roy Martin, Fiscal Officer Karen Martin, Road Superintendent Charles VanSteenberg. Also present were residents Mr. Charles Duffield, Mike & Matt West, Brent Carter, David & Jason Schaefer. Trustee Hammar made a motion seconded by Trustee Martin, to approve the minutes of the February 5, 2015 Regular Meeting. Roll call: Mr. Martin, yes; Mr. Hammar, yes; Mr. Zizka, yes. Motion carried. Resolution: 2.19.15.01

Public Comment: Mr. Brent Carter presented information concerning a new baseball league (Sandlot) for ages 414, to the area and would like to be on the schedule to use the ball fields. The league would possibly use 23 of the fields in Freedom Township and they would coordinate with the Hot Stove league out of Garrettsville for field times and availability. Mr. Carter stated that the care of the field would be his responsibility during the baseball season. A motion was made by Trustee Zizka and seconded by Trustee Hammar to authorize the use of the baseball fields after written information has been turned in for the insurance liability and schedules and contact information. . Roll call: Mr. Martin, yes; Mr. Hammar, yes; Mr. Zizka, yes. Motion carried. Resolution: 2.19.15.02

An ad will be placed in the Villager for any other interested ball teams to contact the Freedom Trustees. Resident David Schaefer and his son, Jason attended the meeting as Jason is obtaining his citizen badge

for Boy Scout Troup 65. Zoning: Trustee Martin gave a brief report on information pertaining to zoning from the Winter

Conference seminars. He had some copies of the highlights and some ORC codes to hand out. Trustee Martin also noted that the Zoning Commission has conferred with Regional Planning Representative Todd Peetz on the issue of reviewing the zoning code book and the added amendments. It was stated that the zoning books have not been updated with the amendments from May 2014. The fiscal officer is to update the book and send revisions to the zoning secretary.

A joint meeting of the zoning boards and Todd Peetz will be scheduled for March 18, 2015 at the regular Zoning Commission meeting. Notification of the zoning boards, trustees and Mr. Peetz will be coordinated.

Trustee Zizka reported that he had attended a zoning workshop at the Winter Conference also and he presented some information on case law.

Roads: Charley reported that new brakes were installed on the 09 truck. Charley also stated that another air compressor was needed at the garage and he personally had found one and purchased it, if the trustees are agreeable. Trustee Zizka made a motion that was seconded by Trustee Hammar to pay Charley $200 for a Craftsman air compressor for the township garage. . Roll call: Mr. Martin, yes; Mr. Hammar, yes; Mr. Zizka, yes. Motion carried. Resolution: 2.19.15.03

Charley reported that he checked on a two yard dumpster bin for replacing the one at the Townhall. Sunburst does not have any dumpsters for sale, but they could install one for $68 per month rental and they would be responsible for maintaining the dumpster.

It was requested that when possible Tony will start gathering trash bags from the rental house carport to dispose of in the township dumpster.

Fiscal Officer: A letter was received from Portage County Solid Waste concerning the renewal

commitment by our township. Trustee Hammar stated that a meeting is upcoming and it is suggested that no decision be made until the meeting is attended. The meeting is scheduled for February 25, 2015 at 9 a.m. in Streetsboro Townhall. Trustee Zizka and Trustee Hammar will plan on attending.

10 Unfinished Business: a. The renters have vacated the premises but there is much debris and household and other items left to be cleaned out of the house. The dog was left at the property and the Dog Warden has removed the dog from the premise. There was some discussion as to the cleanup process that needs to be done.

RECORD OF PROCEEDINGS

FREEDOM TOWNSHIP TRUSTEES Regular Meeting, Thursday, February 19, 2015 (cont)

b. Employee evaluations will be discussed at a later meeting.

New Business: The County Commissioners and Portage County Homeland Security sent a letter to the

township seeking funds to help maintain the security and health of the residents and the urban search & rescue team. The amount of the contribution would be based on the 2012 census and would be at a cost of $.23 per person. The Freedom census shows 2751 residents which would be approximately $635 for the year. A motion was made by Trustee Zizka and seconded by Trustee Martin to accept the Memorandum of Understanding from the County Commissioners and County Hazardous Materials Response Team and the County Urban Search & Rescue Team for a cost of $$.23 per person based on the 2012 township census. Roll call: Mr. Martin, yes; Mr. Hammar, no; Mr. Zizka, yes. Motion carried. Resolution: 2.19.15.04

Misc: Trustee Hammar reported hearing from Mr. Ralph Lapio concerning a lien that was placed on the property at 6803 S.R. 303. Trustee Zizka will be contacting the tax office and county auditor concerning the lien that was assessed to the property. After the information has been reviewed Mr. Lapio will be notified of the outcome.

During the meeting, warrants #77547766 (2/19/15) in the amount of $4,843.01 were presented to the Trustees for approval and ordered paid by signature. See the Payment Register which is attached hereto and by reference made a part of these Minutes.


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Regular Meeting, Thursday, March 5, 2015 After the Pledge of Allegiance, Chairman Roy Martin called the regular meeting to order at 7:30 p.m.

Thursday February 19, 2015. Present: Trustees John C. Zizka, James Hammar, Roy Martin, Fiscal Officer Karen Martin, Road Superintendent Charles VanSteenberg. Also present were residents Mr. Charles Duffield, Mr. Dan Grafton, Mike West, Matt West, Ron and Kyle Lance, Zoning Inspector Rich Gano arrived later. Trustee Hammar made a motion seconded by Trustee Zizka, to approve the minutes of the February 19, 2015 Regular Meeting. Roll call: Mr. Martin, yes; Mr. Hammar, yes; Mr. Zizka, yes. Motion carried. Resolution: 3.5.15.01

Public Comment: Resident Ron Lance and grandson Kyle attended the meeting as Kyle is obtaining his citizen badge for Boy Scout Troup 65.

Zoning: Trustee Hammar reported that a joint township meeting is being set to be held at the Nelson Community Center. The adjoining townships and zoning boards are all invited to attend and Assistant Prosecutor Chris Meduri will be the guest speaker.

A reminder also to the board that there will be a joint zoning board meeting for Freedom Zoning on March 18, 2015, at 7 p.m. with a guest speaker Mr. Todd Peetz.

Roads: The road crew has been widening the berms from snow and ice. Tony and Roy have been cleaning the debris around the rental house. As soon as the temperature rises to a more stable temp a load of cold patch will be obtained to start on the road maintenance of the potholes.

Park: Trustee Hammar requests the interested ball teams meet and notify the trustees of the schedule intent for the 2015 baseball season.

Fiscal Officer: Zoning Amendments have been updated for the Zoning Code Book. A notice from the Middlefield Bank on Cyber Security seminar on March 18, 2015 at 12 noon. Miscellaneous correspondence was reviewed. Portage County Health District is having a meeting/dinner on March 18, 2015. Unfinished Business: a. PCSWD: letters from the district were received and information was also received from the Portage County Commissioners requesting participation in the current recycling program. Trustees Hammar & Zizka reported on attending a meeting in Streetsboro pertaining to the recycling program options. One main issue is site dropoff or curb side recycling for the entire townships interested in participation. At this time more definite information is needed to make any decision on any changes.

New Business: There was information presented by Trustee Zizka concerning the lien that was placed on the demolished house and the amount that has been charged and the demand of full payment or penalties and interest to be applied. More information is going to be investigated concerning this issue and the confusion from the original agreement prior to our participation.

Zoning (cont.): Rich Gano reported he has had several inquiries for spring and summer but no permits. Misc: Rental Property information: The upstairs of the house is almost all cleaned out. Painting and

carpet cleaning, and possible some other minor repairs will be determined. The basement is going to be a big cleanup project and that will be started tomorrow and the weekend. Tony and Roy have been cleaning out the carport and when weather permits the outside will be picked up also. Salvageable items will be stored for now.

During the meeting, warrants & EFTs, # 7767#7797 in the amount of $30,024.16 were presented to the Trustees for approval and ordered paid by signature. See the Payment Register which is attached hereto and by reference made a part of these Minutes.

A motion was made by Trustee Hammar and seconded by Trustee Zizka to adjourn the Regular Meeting at 8:47 p.m. Roll call: Mr. Martin, yes, Mr. Hammar, yes, Mr. Zizka, yes. Motion carried. Resolution: 3.5.15.02 __________________________________ ___________________________________

12 Roy E. Martin, Chairman John C. Zizka, Trustee __________________________________ ___________________________________ F. James Hammar, Vice Chairman Karen S. Martin, Fiscal Officer

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Regular Meeting, Thursday, March 19, 2015 After the Pledge of Allegiance, Chairman Roy Martin called the regular meeting to order at 7:30 p.m.

Thursday March 19, 2015. Present: Trustees John C. Zizka, James Hammar, Roy Martin, Fiscal Officer Karen Martin, Road Superintendent Charles VanSteenberg. Also present were residents Mr. Charles Duffield, Mr. Matt West, Mike and Evan Pawlus, and Brent Carter. Trustee Hammar made a motion seconded by Trustee Zizka, to approve the minutes of the March 5, 2015 Regular Meeting. Roll call: Mr. Martin, yes; Mr. Hammar, yes; Mr. Zizka, yes. Motion carried. Resolution: 3.19.15.01

Public Comment: Resident Evan Pawlus; a Scout earning an Eagle Badge; stated that he is looking for a project that he could work on for his Badge. The trustees told him they would think about a project and let him know.

Zoning: Trustees Martin & Hammar attended a joint zoning board meeting with Mr. Todd Peetz as guest. There were 19 people present at the meeting. The discussions involved property maintenance codes and a review of several suggestions to be considered in the zoning code.

There was an update on the joint townships participation in a meeting that Nelson Township is hosting is going to be held on May 16, 2015 at Nelson. A motion was made by Trustee Martin and seconded by Trustee Zizka that Freedom Township will furnish refreshments for the meeting. Roll call: Mr. Martin, yes; Mr. Hammar, yes; Mr. Zizka, yes. Motion carried. Resolution: 3.19.15.02

Roads: The summer salt program information has been received. It states that if we participate in the summer program we would be 100% obligated at whatever we turn in for tonnage and whatever the contract price is decided upon. Trustee Zizka listened in on the teleconference on the salt program. For the winter salt contract the request will be made in May, 2015. Charley will estimate supply by the next meeting.

With the snow melt there was one road flooded but the water dissipated quickly. The last load of salt order has been received. The road crew has done more cold patching. Charley also reported on the major flood of the Community Center last Monday. To help clear the standing water Tony dug a hole to drain the water from the back door and installed a sump pump and crock that Trustee Zizka purchased from Carter Lumber. It appears the sump pump has done the job and no more water has entered. Trustee Martin & Zizka and Tony worked to clear the Community Center of all the water and everything was dried thoroughly. There appears to be no lasting damage from the flood.

Trustee Hammar and Charley attended a meeting/luncheon at Marlboro Pipe. They obtained literature on catch basin options to be considered for the Community Center drainage issue. More information and prices will be obtained and further discussions at a later meeting will be held.

Charley called Republic to have the dumpster at the garage emptied. A call from a resident on Hewins Road who is having a problem with a driveway culvert disintegrating

and needs to be replaced. The resident questioned whether the township would do the job. There was some discussion and further information will be checked and the subject revisited at a future meeting. Park: Mr. Brent Carter is representing the one baseball league. The Hot Stove League and Mr.Carter are trying to work out a schedule and they would like to use the corner field and the Park ball field for the season. More information and a schedule will be devised and presented to the trustees.

Fireboard: Trustee Martin gave a brief report on the last meeting. Also he had taken a trip with the Fireboard and Firemen to check on a new firetruck specs in Columbus.

EMS: Trustee Zizka gave a report on the EMS meeting. It was noted that the number of calls is higher than normal. He reported that they are also looking to replace the roof and some siding on the building.

Regional Planning: Trustee Hammar gave a brief report on the meeting and the annual report. There was a discussion on the demolition jobs that were done through the Land Reutilization grant program.

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Fiscal Officer: A call from the Superior Speedie Portable Service Company brought to the attention of the township that there has been trash and nondisposable items left in the portajohns. These items are causing a problem for cleanup by the company. It was asked just to make people aware that the portajohns are not trash disposal units.


Regular Meeting, Thursday, March 19, 2015 (cont)

The annual mileage report has been received and it is the same as previous (11.812 miles). As no changes have been made the Trustees have signed the form acknowledging the miles as correct.

The Fiscal Officer received a renewal contract from Rentwear Services. The contract is for three years service for shirts and pants for the crew and floor mats for the Townhall. A motion was made by Trustee Hammar and seconded by Trustee Zizka to renew the contract for uniform service and floor mats provided by Rentwear Inc., for a three year term as specified in the contract. Roll call: Mr. Martin, yes; Mr. Hammar, yes; Mr. Zizka, yes. Motion carried. Resolution: 3.19.15.03

Unfinished Business: The resolution was signed by everyone on the Board of Commissioners and a copy returned to the township showing our participation agreement in the HazMat program.

The fiscal officer reported that a bill has been received from PSCWD for the price of recycle dumpsters for a one year term. Trustee Zizka made a motion that was seconded by Trustee Hammar to remain with the PCSWD for recycling for a one year term with the price increase to $400 per container. Roll call: Mr. Martin, yes; Mr. Hammar, yes; Mr. Zizka, yes. Motion carried. Resolution: 3.19.15.04

b. A letter was received showing the judgement of the court against the renters that were evicted. It was noted that several things have been taken from the rental house carport and several items that were outside like toys have disappeared over the last couple of days.

Trustee Martin noted that the gutter and downspout on the rental house is down and needs to be replaced. We also need some gutter and fascia work on the Townhall. Trustee Martin will contact ProFlo to get an estimate of the repairs on both buildings.

c. Trustee Zizka gave an update on the vacant property on the corner of S.R. 303 and S.R. 700. The land bank has not included the property on their list to demolish. John Zizka will enquire into the issue for more information.

New Business: The 2015 annual health district meeting was held. It was reported that officially the County & Ravenna Health Departments are merged.

Trustee Zizka noted that the roadside brush pickup is going to start April 6, 2015, for callin pickup.

Misc Trustee Martin read a letter from the James A. Garfield School District commending the Freedom Township Road Crew (Tony & Charley) for the great job they did this winter keeping the roads safe and open.

It was noted that the key locks at the Townhall and Community Center were not working properly and had to be sprayed to lubricate and dry them out.

A copy of letters sent from the prosecutor to adjacent land owners of the public square were received. During the meeting, warrants & EFTs, # 7798#7807 in the amount of $4,413.51 were presented to the


A motion was made by Trustee Zizka and seconded by Trustee Hammar to adjourn the Regular Meeting at 10:03 p.m. Roll call: Mr. Martin, yes, Mr. Hammar, yes, Mr. Zizka, yes. Motion carried. Resolution: 3.19.15.05

14 __________________________________ ___________________________________ Roy E. Martin, Chairman John C. Zizka, Trustee __________________________________ ___________________________________ F. James Hammar, Vice Chairman Karen S. Martin, Fiscal Officer

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Regular Meeting, Thursday, April 2, 2015 After the Pledge of Allegiance, Chairman Roy Martin called the regular meeting to order at 7:30 p.m.

Thursday April 5, 2015. Present: Trustees John C. Zizka, James Hammar, Roy Martin, Fiscal Officer Karen Martin, Road Superintendent Charles VanSteenberg. Also present were residents Mr. Charles Duffield, Mr. Dan Grafton, Mike and Matt West, Mike & Evan Pawlus, Josh Johnston, Mr. Sponaugle, Rich Gano arrived about 8:30 p.m. Trustee Hammar made a motion seconded by Trustee Zizka, to approve the minutes of the March 19, 2015 regular Meeting. Roll call: Mr. Martin, yes; Mr. Hammar, yes; Mr. Zizka, yes. Motion carried. Resolution: 4.02.15.01

Public Comment: Scout Evan Pawlus presented an idea for his Eagle Scout Project. He would like to design and obtain funding for a 25’ flag pole with lights to be erected at the Community Park site. Evan wished to have all materials American made also. He showed the trustees his plans and drawings for his project campaign which he was estimating about $1000. Trustee Hammar made a motion and Trustee Zizka seconded the motion to authorize the project of erecting a flagpole with lighting and a flag for Evan Pawlus as an Eagle Scout Project. The Chairman will sign the proposal which will be presented at the next Scout meeting. Roll call: Mr. Martin, yes; Mr. Hammar, yes; Mr. Zizka, yes. Motion carried. Resolution: 4.02.15.02

Mr. Sponaugle stated that he supports keeping the recycle drop off as we now have and that he is not in support of doortodoor recycling. Trustee Martin stated that the board had decided at the last meeting to keep the recycle program for another year at this time. The township was just notified that single stream recycling will be starting May 4, 2015.

Trustee Zizka has obtained copies of the paper work on the demolition of the Lapio property and the fees and prices incurred.

Mr. Josh Johnston presented to the trustees information on doing a webpage and website. He would design for approval a website and transfer information from the previous web page to the new. Updating and information input would be done by Mr. Johnston as to the information provided by the township. There was much discussion and many questions that he answered. A motion was made by Trustee Martin and seconded by Trustee Hammar to hire JWJ Web Design Company, Mr. Josh Johnston to present a webpage design to us for approval and hire him for one year to maintain the website at $550 for the year and design. Roll call: Mr. Martin, yes; Mr. Hammar, yes; Mr. Zizka, yes. Motion carried. Resolution: 4.02.15.03

Roads: The road crew has been ditch cleaning and patching. The ditch on Hewins Road has been cleared and the residents are checking into having their culverts replaced.

The one ton truck had another flat and Bob Sumerel Tire Co. fixed the tire and rechecked the others. It was reported that the light at the back of the Community Center needs replaced. The summer salt program information had been received and it states that if we participate in the

summer program we would be 100% obligated at whatever we turn in for tonnage and whatever the contract price is decided upon. After discussions a motion was made by Trustee Zizka and seconded by Trustee Hammar to request 50 ton of salt on the ODOT Summer Program. The request needs to be submitted by April 3, 2015. Roll call: Mr. Martin, yes; Mr. Hammar, yes; Mr. Zizka, yes. Motion carried. Resolution: 4.02.15.04

The monthly brush pickup will start on Monday May 4, 2015. The pickup schedule will be done by phone call requests. Trustee Zizka will publish in the Weekly Villager.

Cemetery: Cleanup of all the old decorations has been completed. Park: The baseball schedule has been received from Mr. Brent Carter. The other baseball teams have

not sent a schedule to work out with Mr. Carter on playing times.

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Fiscal Officer: Information from the Auditor of State was received to review concerning health care premium reimbursements.


Regular Meeting, Thursday, April 2, 2015 (cont)

New Business: Spring Cleanup was discussed and needs to be scheduled with Portage County Solid Waste. June 11, 12, 13, 2015 will be the dates for the township spring cleanup. Charley will contact Republic Disposal and Portage County Solid Waste.

A notice was received for the upcoming single stream recycling that will take affect May 4, 2015, by Portage County Solid Waste, all recycling will be single stream except cardboard.

Zoning: Rich Gano reported that no permits had been issued this last month. Prosecutor Meduri was notified that the property of Milano on S.R. 303 has been cleaned up but the property on Asbury Road is still in need of cleanup. Also Rich noted that the Corpening property on S.R. 303 still needs to be followed up for cleanup and vegetation clearing.

Misc: Trustee Zizka reported that the EMS is going to advertise for bids on the building roof replacement and repair.

A letter and copy of the court order in the lawsuit against Steven Griggs by Freedom Township for property damages was received with the sentencing details listed.

When the weather dries up some the drainage issue at the Community Center will need to be remedied. Trustee Zizka reminded the trustees that he has been talking with persons interested in renting the rental

house. At this time the property is not ready to rent, there are some repairs, inspections and the rental fee still needs to be decided upon.

During the meeting, warrants & EFTs, # 7808#7838 in the amount of $19,475.35 were presented to the Trustees for approval and ordered paid by signature. See the Payment Register which is attached hereto and by reference made a part of these Minutes.


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Regular Meeting, Thursday, May 7, 2015 After the Pledge of Allegiance, Chairman Roy Martin called the regular meeting to order at 7:30 p.m.

Thursday May 7, 2015. Present: Trustees Roy Martin, John C. Zizka, James Hammar, Fiscal Officer Karen Martin. Also present were residents Mr. Charles Duffield, Mr. Dan Grafton, Mr. Eldon West, Jeff Derthick, Mark Russell, Dan DeLuca, Evan & Mike Pawlus. Arriving at 9 p.m. Rich Gano, Zoning Inspector. Trustee Hammar made a motion seconded by Trustee Zizka, to approve the minutes of the April 16, 2015 regular Meeting. Roll call: Mr. Martin, yes; Mr. Hammar, yes; Mr. Zizka, yes. Motion carried. Resolution: 5.07.15.01

Public Comment: Zoning: Roads: Park: Fiscal Officer: Unfinished Business: a. Misc:


Regular Meeting, Thursday, May 7, 2015 During the meeting, warrants & EFTs, # 7861#7892 in the amount of $16,883.92 were presented to the


A motion was made by Trustee Martin and seconded by Trustee Zizka to adjourn the Regular Meeting at 10:31 p.m. Roll call: Mr. Martin, absent, Mr. Hammar, yes, Mr. Zizka, yes. Motion carried. Resolution: 5.07.15.06 __________________________________ ___________________________________ Roy E. Martin, Chairman John C. Zizka, Trustee __________________________________ ___________________________________ F. James Hammar, Vice Chairman Karen S. Martin, Fiscal Officer

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Thursday May 21, 2015. Present: Trustees Roy Martin, John C. Zizka, James Hammar, Fiscal Officer Karen Martin. Also present were residents Mr. Charles Duffield, Mr. Dan Grafton, Mr. Tom Mesaros, Mr. Eldon West, Mr. Jeff Derthick, Mr. Matt West. Trustee Hammar made a motion seconded by Trustee Zizka, to approve the minutes of the May 7, 2015 regular Meeting. Roll call: Mr. Martin, yes; Mr. Hammar, yes; Mr. Zizka, yes. Motion carried. Resolution: 5.21.15.01

Public Comment: Scout Evan Pawlus presented his completed project information and stated that he has raised the monies needed to install the flagpole at the Freedom Community Park. He would like to start on June 13th to our foundation. The trustees request that he marks the location he wishes to install The flag pole so the maintenance crew can make sure no underground lines are in the way.

Mark Russell of Ellerhorst Insurance presented the yearly OTARMA renewal packets for review. The cost for 20152016 will be $8,276. Mark discussed the benefit of adding Law Enforcement Operations Liability for the same amount as the policy at a cost of $193 per year. After discussions and questions answered a motion was made by Trustee Zizka and seconded by Trustee Hammar to renew the OTARMA coverage as proposed at $8,276 and add the $193 for the coverage of Law Enforcement Liability. Roll call: Mr. Martin, yes; Mr. Hammar, yes; Mr. Zizka, yes. Motion carried. Resolution: 5.07.15.02 It was also noted by Mr. Russell that a refund of approximately $625.07 would be sent to the township as part of the excess reserve funds of OTARMA.

Mr. Dan DeLuca of Planet Aid presented information to the trustees about a recycle clothing box being put in the area of the other recycle bins at the town hall property. The trustees discussed and asked questions about the box and pickup schedule. There will be no cost to the township for this service. The trustees suggest waiting until the next meeting when our recycle program converts to single stream.

Roads: Chairman Martin, the road contact person, gave the road report. Resident Eldon West suggested that maybe the county health department could be contacted about the King Road water issue. Trustee Martin reported that the holes in the Park driveway have been filled and smoothed. The tables have been taken to the ball field area. The road department has been ditching on Hewins Road. The first roadside brush pickup had seven residents participating.

Cemetery: The flowers for the cemetery have been ordered from Pochedly Greenhouse. Digging for the cemetery foundations has been started and the mowing of the cemetery continues. It was noted by the trustees that the driveway at the Drakesburg Cemetery may need to be chip and sealed.

Charlie has been in contact with PCSWD and Republic Services and ordered the dumpsters for June trash drop off and the tire bins.

Park: The insurance information for the ball teams needs to be received by the fiscal officer. Both leagues stated they have insurance. Trustee Martin stated that more fill dirt is needed around the foundation of the new building at the park. Trustee Zizka mentioned that an apron on the east side of the overhead door would reduce the water and dirt entering the building when in use. It was suggested that the township schedule to have the well drilled at the Community Park. Trustee Martin will contact Burrows Well Drilling.

Fiscal Officer: Karen questioned about the flags; Trustee Zizka stated that he would contact J.C. Electric concerning the flags around the Townhall.

Unfinished Business: A. Rental House a. Information on the rental house has been received. Trustee Martin read the estimate from JC

Electric for the rental house work. The total came to $3,175 to repair and replace and upgrade electric issues at the rental property 8937 S.R. 88. Also wiring for undergrounded

17

outlets and GFCI installation where required is additional. The estimate has a list of work to be done. A motion was made by Trustee Hammar and seconded by Trustee Zizka to hire JC Electric to bring all the electric in the rental house at 8937 S.R.88, up to code and safety status for $3500. Roll call: Mr. Martin, yes; Mr. Hammar, yes; Mr. Zizka, yes.


Regular Meeting, Thursday, May 7, 2015

Unfinished Business: (cont.) b. One estimate was received for work on the interior and the roof of the rental house from J.P. Contracting. This was for painting of interior, bathroom repairs, kitchen counter, kitchen floor, interior chimney repair. Also included was an estimate for the exterior roof and chimney repair. We will try to obtain another estimate for the interior repair work before a decision is made. c. An estimate from ProFlo Seamless Gutters was received for gutter, fascia and soffit work on the Townhall and downspout and other repair on the rental house and also to install downspouts on storage garage. A motion was made by Trustee Zizka and seconded by Trustee Hammar to hire ProFlo Seamless Gutters to repairs on the Townhall gutters, the rental house and the storage garage and the pavilion at a cost of about $820. Trustee Martin will contact ProFlo. Roll call: Mr. Martin, yes; Mr. Hammar, yes; Mr. Zizka, yes. Motion carried. Resolution: 5.07.15.04

B. Website Update: Josh Johnston is anticipating having the new website up and running the first part of June. New Business: The ODOT Winter Salt program needs to be turned in by May 18, 2015. After

discussion the trustees decided on 150 ton for the winter program. A motion was made by Trustee Martin and seconded by Trustee Hammar to request 150 ton of salt for the Winter participation through ODOT, with 90/110 option. Application needs to be filed online by 5 p.m. May 18, 2015. Roll call: Mr. Martin, yes; Mr. Hammar, yes; Mr. Zizka, yes. Motion carried. Resolution: 5.07.15.05

Misc: a. miscellaneous letters and emails received were discussed. b. Geauga County sent a letter asking for the Trustees to sign off on CNC proposed move from

Freedom Township to Geauga County, concerning the validity of his business in the township over the years. A motion was made by Trustee Zizka and seconded by Trustee Hammar to waive any reimbursement to the township and no objection to the move. Roll call: Mr. Martin, yes; Mr. Hammar, yes; Mr. Zizka, yes. Motion carried. Resoluction: 5.07.15.06

c. Portage County Health District quarterly report was received. d. A notice from the Portage County Engineer was received concerning the OPWC, Round 30

grant applications. There was some discussion and it was decided that the trustees will inspect the roads and decide whether an application will be filed by June 12, 2015.

e. Trustee Zizka would like to pursue preserving the paved roads we have. f. The Portage County Solid Waste District has notified the township of the start of single

stream recycling. Zoning: Rich Gano gave the zoning report. Three permits have been issued. Rich stated that he has

not been getting emails for the zoning inspector. Karen will provide a copy of the email address and password for Rich to access the email. Rich had two complaints about home businesses, and he has contacted them to attempt to remedy the issues.

There was a discussion on agriculture and exempt regulations.

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A motion was made by Trustee Zizka and seconded by Trustee Hammar to go to executive session to discuss employee evaluations and security matters. Roll call: Mr. Martin, yes; Mr. Hammar, yes; Mr. Zizka, yes. Motion carried. Adjourn to executive session at 9:52 p.m. Resolution: 05.07.15.07

A motion was made by Trustee Martin and seconded by Trustee Hammar to reconvene from executive

session to regular meeting at 10:30 p.m. Roll call: Mr. Martin, yes; Mr. Hammar, yes; Mr. Zizka, yes. Motion carried. Resolution: 05.07.15.08

RECORD OF PROCEEDINGS FREEDOM TOWNSHIP TRUSTEES Regular Meeting, Thursday, May 7, 2015

During the meeting, warrants & EFTs, # 7861#7892 in the amount of $16,883.92 were presented to the


A motion was made by Trustee Martin and seconded by Trustee Zizka to adjourn the Regular Meeting at 10:31 p.m. Roll call: Mr. Martin, absent, Mr. Hammar, yes, Mr. Zizka, yes. Motion carried. Resolution: 5.07.15.09 __________________________________ ___________________________________ Roy E. Martin, Chairman John C. Zizka, Trustee __________________________________ ___________________________________ F. James Hammar, Vice Chairman Karen S. Martin, Fiscal Officer

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Thursday May 21, 2015. Present: Trustees Roy Martin, John C. Zizka, James Hammar, Fiscal Officer Karen Martin, Charles VanSteenberg, Road Supervisor, and Tony VanSteenberg, Assistant Supervisor. Also present were residents Mr. Charles Duffield, Mr. Dan Grafton, Mr. Tom Mesaros, Mr. Eldon West, Mr. Jeff Derthick, Mr. Matt West. Trustee Hammar made a motion seconded by Trustee Zizka, to approve the minutes of the May 7, 2015 regular Meeting. Roll call: Mr. Martin, yes; Mr. Hammar, yes; Mr. Zizka, yes. Motion carried. Resolution: 5.21.15.01

Public Comment: No public comments at this time. Roads: A letter from the Ohio Turnpike Commission was received concerning the closing of Slagle

Road for bridge repair and the alternate detour routes for approval. A motion was made by Trustee Zizka and seconded by Trustee Hammar to approve the detour routes as submitted by the Ohio Turnpike Commission for the closing of Slagle Road for bridge repair for approximately 45 days on the 2016 repair schedule. Roll call: Mr. Martin, yes; Mr. Hammar, yes; Mr. Zizka, yes. Motion carried. Resolution: 5.21.15.02

Charley also reported that the mowing and weed whipping has all been done for the holiday weekend. The foundations have been poured for the head stones to be placed. Flowers were purchased from Pochedly Greenhouse and have been planted. Doll Lumber has again donated 8 ton of mulch and it has been picked up.

There was some discussion about possibly chip and sealing the cemetery drives if other road work is done this year. Trustee Hammar reported that he and Charley had inspected the roads and feel that Asbury Road is the road that needs repaired the most.

Park: The fiscal officer reported that Burrows Well Drilling has gotten the permit for the well from the county. The well will be installed as more funds are received from the county.

EMS: Trustee Zizka reported information on the EMS Open House being held on Saturday, May 30, 2015, with a parade, events, available information and all the public is welcome. A brief report of the meeting on call status and equipment.

Fireboard: Trustee Martin gave a brief report on the last meeting on training, equipment and call status. PCRPC: Trustee Hammar reported that the Zoning Commission is working with Mr. Todd Peetz of the

Regional Planning, to update and improve the Zoning Code Manual. At present they are working on expanding the definition. Trustee Hammar had presented the Zoning Commission with a copy of the Power Point from the recent zoning workshop.

Zoning: Rich Gano was at an EMS training session and had given his report to Trustee Martin to present. There were four permits issued and someone had dropped off pictures and a note concerning a property on Nichols Road owned by Mr. Trent Milano.

Fiscal Officer: Karen reported that the old website has been deleted from the web. The new website should be ready sometime in June.

Karen stated that the summer salt order was awarded and the bid for the summer order per ton is $65.74. The winter order has been submitted for 150 ton and the state will be sending out for bids.

A motion was made by Trustee Zizka and seconded by Trustee Hammar to allow Planet Aid clothing bin to be set near the recycle dumpster, to be maintained by Planet Aid personnel and no risk to the township. Roll call: Mr. Martin, yes; Mr. Hammar, yes; Mr. Zizka, yes. Motion carried. Resolution: 5.21.15.03

Unfinished Business: a. Rental house: J.C. Electric is scheduled to start the work on the electric on Tuesday. It was

also noted that they would erect the Flags for the poles around the Townhall before Memorial

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Day. There have been several inquiries about renting the house.

RECORD OF PROCEEDINGS

FREEDOM TOWNSHIP TRUSTEES Regular Meeting, Thursday, May 21, 2015 (cont)

A motion was made by Trustee Zizka and seconded by Trustee Hammar to hire J.P. Contracting to repair the roof, the chimney and the interior chimney and ceiling at a cost of about $1050 as per the estimated quote. Roll call: Mr. Martin, yes; Mr. Hammar, yes; Mr. Zizka, yes. Motion carried. Resolution: 5.21.15.04 More estimates will be received on the painting and other work on the interior. When the maintenance and repair work has been done applications will be accepted to proceed with credit checks at that time.

Misc: Miscellaneous letters and emails received were discussed. Trustee Martin reported that the RAB board will be meeting on June 3, 2015, and will be open to the public.

There was some discussion concerning the State information on Fraud reporting for employers and employees.

A request was made for Karen Martin, by Mr. Eldon West, for copies of Moving Ohio Forward reports and warrant on his property.

A motion was made by Trustee Martin and seconded by Trustee Zizka to go to executive session to

discuss employee evaluations. Roll call: Mr. Martin, yes; Mr. Hammar, yes; Mr. Zizka, yes. Motion carried. Adjourn to executive session at 8:44 p.m. Resolution: 05.21.15.05

A motion was made by Trustee Martin and seconded by Trustee Hammar to reconvene from executive

session to regular meeting at 9:07 p.m. Roll call: Mr. Martin, yes; Mr. Hammar, yes; Mr. Zizka, yes. Motion carried. Resolution: 05.21.15.06

During the meeting, warrants & EFTs, # 7893#7917 in the amount of $26,217.42 were presented to the


A motion was made by Trustee Zizka and seconded by Trustee Hammar to adjourn the Regular Meeting at 9:08 p.m. Roll call: Mr. Martin, absent, Mr. Hammar, yes, Mr. Zizka, yes. Motion carried. Resolution: 5.21.15.07 __________________________________ ___________________________________ Roy E. Martin, Chairman John C. Zizka, Trustee __________________________________ ___________________________________ F. James Hammar, Vice Chairman Karen S. Martin, Fiscal Officer

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Regular Meeting, Thursday, June 4, 2015 After the Pledge of Allegiance, Chairman Roy Martin called the regular meeting to order at 7:30 p.m.

Thursday June 4, 2015. Present: Trustees Roy Martin, John Zizka, James Hammar, Fiscal Officer Karen Martin, Charles VanSteenberg, Road Supervisor, and Tony VanSteenberg, Assistant Supervisor. Also present were residents Mr. Charles Duffield, Mr. Eldon West, Mr. Wm. Sponaugle, Mr. Matt West. Trustee Hammar made a motion seconded by Trustee Zizka, to approve the minutes of the May 21, 2015 regular Meeting with a correction of 150 ton not $150 ton. Roll call: Mr. Martin, yes; Mr. Hammar, yes; Mr. Zizka, yes. Motion carried. Resolution: 6.04.15.01

Public Comment: No public comments at this time. Roads: The roadside brush pickup was done on Monday and there was only one callin. The road crew

is going to be starting the roadside mowing of ditches. There was a discussion concerning the high grass and weeds at the corner of S.R. 88 and Freedom Road.

As this is a state and county intersection they will be notified that cutting is needed to ensure vision is not blocked at the south side of S.R. 88. Trustee Zizka will contact ODOT to ask for consideration in this matter.

Park: The fiscal officer was questioned concerning the baseball certificate of insurance information from the teams. They have not been received by Karen at this time. Evan Pawlus will be marking the spot where he intends to install the new flag pole, it will then be checked out for approval of location.

Cemetery: Several residents have commented to township officials that the park and cemeteries are being kept very nice and look great. The trustees also acknowledge the good job the employees have done.

Zoning: No zoning report presented. Zoning Inspector will attend after his other meeting.(No Show) Fiscal Officer: Reminder was made of the MORE Grant monies of $500 from OTARMA when

receipts are submitted. This grant is for monies spent for any safety purchases. Fiscal Officer also reported that the 2016 Budget is going to be started.

Unfinished Business: a. Rental house: J.C. Electric has started the work on the house. They anticipate finishing by

Friday the 12th. It was noted that Pro Flo has completed the gutter, downspout and repair work at the house, Townhall and pavilion. Karen will be checking on the start date for the roof and chimney repair by J.P. Contracting. An estimate was received from Mr. Barry Cree for the painting and other repair work needed in the rental house. The paint has been purchased by the township. A motion was made by Trustee Hammar and seconded by Trustee Zizka to accept the bid as submitted by Mr. Barry Cree for the $800. Roll call: Mr. Martin, yes; Mr. Hammar, yes; Mr. Zizka, yes. Motion carried. Resolution: 6.04.15.02

Misc: Charley reported that he has ordered the 2 trench drains and 22 lengths of pipe (Schedule 40) from Marlboro to correct the flooding of the Community Center. Some pipe is also needed to be ordered to connect a drain pipe from the rental house to a discharge point.

Trustee Zizka suggests a thank you be sent to JC Electric for putting the flags around the Townhall. There was a notice from the courts concerning a hearing for Steven Griggs for hearing to be held on

June 8th at 10 a.m. Trustee Zizka will attend. Trustee Zizka remarked on the EMS open house this past weekend. There was a good turnout and the

day went well. Trustee Zizka reported that as of May 31, the EMS had done 109 runs. Trustee Martin gave a very brief report on the RAB meeting. Trustee Zizka had also attended.

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Regular Meeting, Thursday, June 4, 2015 (con’t) During the meeting, warrants & EFTs, # 7918#7938 in the amount of $6,082.27 were presented to the


A motion was made by Trustee Zizka and seconded by Trustee Hammar to adjourn the Regular Meeting at 8:30 p.m. Roll call: Mr. Martin, absent, Mr. Hammar, yes, Mr. Zizka, yes. Motion carried. Resolution: 6.04.15.03 __________________________________ ___________________________________ Roy E. Martin, Chairman John C. Zizka, Trustee __________________________________ ___________________________________ F. James Hammar, Vice Chairman Karen S. Martin, Fiscal Officer

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Regular Meeting, Thursday, June 18, 2015 After the Pledge of Allegiance, Chairman Roy Martin called the regular meeting to order at 7:30 p.m.

Thursday June 18, 2015. Present: Trustees Roy Martin, John Zizka, James Hammar, Fiscal Officer Karen Martin, Charles VanSteenberg, Road Supervisor; also present were residents Mr. Charles Duffield, Mr. Dan Grafton, Mr. Eldon West, Mr. Matt West, Mr. Mike West, Mr. Tom Mesaros, Mr. Jeff Derthick, Mr. Rich Gano, zoning inspector. Trustee Zizka made a motion seconded by Trustee Hammar, to approve the minutes of the June 4, 2015 regular Meeting. Roll call: Mr. Martin, yes; Mr. Hammar, yes; Mr. Zizka, yes. Motion carried. Resolution: 6.18.15.01

Public Comment: No public comments at this time. Zoning: Zoning Inspector Rich Gano gave a report on permits that had been issued in May and June.

He has had inquiries about a landscape business and the procedure involved in starting one. He has had communications with several residents on violations and is processing letters to be sent to land owners. Trustee Zizka asked about violation statuses and the agriculture certificate on Goodell Road. Trustee Zizka questions about setbacks for ag permits.

Roads: Charley reported that the roof on the garage is leaking and repair is needed. Trustee Martin has also checked the roof and suggests that an estimate for a steel roof be obtained from Classical Construction. Trustee Zizka has contacted Classical Construction about the estimate.

Charley also reported that Equity Oil Company would like to put an additional tank behind the garage next to the existing tank that would include a separate dyke. The trustees agreed that there is no problem with installing another tank.

The annual trash dropoff has been completed and there was a good turnout from the residents. Five dumpsters were collected and a little over 2 dumpsters of steel was sent to C & B and $979.60 was received.

Planet Aid has furnished and set a recycle bin near the regular recycle area for clothing. All are welcome to use the recycle and as long as the items are not left on the ground the recycle bin will remain.

Park: Trustee Zizka suggests that for the garage sale we include the organ from the Townhall, the snow blower and the water cooler. These items were donated by Mr. & Mrs. Harold Cain and Mr. & Mrs. James Hammar. Mr. Hammar has agreed to the selling of the snow blower and the cooler and would like any monies to be donated to the Park Fund. Trustee Martin will contact Mr. Cain concerning the organ. Karen Martin and Kathy Zizka will be holding the garage sale on Friday and Saturday (June 29 & 20). A motion was made by Trustee Zizka and seconded by Trustee Martin on condition Mr. Harold Cain approves selling the organ. Also the monies from the sale of the water cooler and snow blower will be placed into the park fund. Roll call: Mr. Martin, yes; Mr. Hammar, yes; Mr. Zizka, yes. Motion carried. Resolution: 6.18.15.02

Fiscal Officer: A motion was made by Trustee Martin and seconded by Trustee Hammar to suspend the insurance reimbursement for Trustees and employees effective July 1, 2015. Roll call: Mr. Martin, yes; Mr. Hammar, yes; Mr. Zizka, yes. Motion carried. Resolution: 6.18.15.03

Unfinished Business: A. Rental house: Trustee Zizka reported that JC Electric has completed their repairs and the bill

has been received for $3,175 plus (as quoted) $150 for each additional dedicated circuits, which there were 4 installed, for a total of $3775. A motion was made by Trustee Martin and seconded by Trustee Zizka to authorize the additional payment of $275 for the installation of circuits to JC Electric. (May 7, 2015 motion was made to pay JC Electric for $3500) Roll call: Mr. Martin, yes; Mr. Hammar, yes; Mr. Zizka, yes. Motion carried. Resolution: 6.18.15.04

a. The trustees will be checking on smoke detectors in the rental home. Trustee Martin

26

reported that the duct pipes in the basement need fixed and Charlie Cain will be contacted to check them out. It was also noted that there is no handrail on the front porch. Mr. Barry Cree was given a key to start the interior repair and painting. It was also noted that ants were found in the kitchen.


Regular Meeting, Thursday, June 18, 2015

b. The amount of pipe needed for drainage needs to be measured and ordered. c. OUPS needs to be contacted concerning telephone cable wire in front yard.

B. The subject of private property mowing was discussed. The property in question is S.R. 88 and Freedom Road. ODOT has mowed the corner recently. After some discussion it was reported that with the land owner consent the township is allowed to mow an area that would be considered a safety hazard. There was more concern about the King Road beaver dam.

C. Evan Pawlus is having a Flag raising dedication as part of his Eagle Scout Project of erecting a flag pole at the Community Park on Monday June 22, 2015, at 7:00 p.m. The Record Courier and the Community Journal will be invited to document the event.

D. Trustee Zizka has inquired about moving some of the playground equipment and using the MORE grant monies ($500) toward the project. Further investigation and estimates will be

Documents

FREEDOM TOWNSHIP TRUSTEES...been ordered from Morton. A 55 gallon drum of motor oil had been ordered and has been received. A hydraulic hose on the small truck had to be replaced