FREEDOM OF INFORMATION PART II STATEMENT · 2019. 11. 27. · Freedom of Information - Part II Statement Issue 1 July 2019 Page 4 exercising, performing, and discharging the duties,

FREEDOM OF INFORMATION

PART II STATEMENT 1 July 2019

Issue 1 July 2019 Page i

Table of Contents

Table of Contents i 1. Background 1 2. Statement 1 – Organisation & functions of the Campaspe Shire Council 2 3. Statement 2 – Categories of documents held by the Campaspe Shire Council 9 4. Statement 3 – Freedom of Information arrangements 10 5. Statement 4 – Publications 11 6. Statement 5 – Rules, policies and procedures 14 7. Statement 6 – Report literature 17

Freedom of Information - Part II Statement

Issue 1 July 2019 Page 1

1. Background

The Freedom of Information Act 1982 (the Act) provides the community with a right to access information, unless categorised as exempt, in the possession of the Government of Victoria and other bodies constituted under the law of Victoria. The ‘information’ sought by an applicant under the Act must be in document form.

Part II of the Act requires agencies to annually publish a statement setting out the particulars of the agency and listing all documents that are either produced by or in possession of the agency.

The purpose of this Part II Statement is to:

make the community aware of the existence of documents held by Campaspe Shire Council (Council),

provide the community with the information needed to identify specific documents of interest; and

provide details on how to apply for access to said documents.

Section 7 of the Freedom of Information Act 1982 (‘the Act’) requires all agencies, to publish a set of statements that describe their powers and functions, the documents and information they keep and the ways people can view or get copies of them.

In the interests of transparency, the Campaspe Shire Council has compiled a Part II Freedom of Information Statement where you will find information about:

• Statement 1 – Organisation and Functions of Council Freedom of Information Act 1982, Section 7(1) (a) (i) (vii) and (viii) • Statement 2 – Categories of documents Freedom of Information Act 1982, Section 7(1) (a) (ii) • Statement 3 – Freedom of Information Arrangements Freedom of Information Act 1982, Section 7(1) (a) (iii) (v) (vi) • Statement 4 – Publications Freedom of Information Act 1982, Section 7(1) (a) (iv) • Statement 5 – Rules, policies and procedures Freedom of Information Act 1982, Section 8 • Statement 6 – Report literature Freedom of Information Act 1982, Section 7(1) (a) (vi) Documents listed in this Part II Statement are available for inspection and/or purchase either on Council’s website or contacting the relevant department in Council.

Campaspe Shire Council Corner Hare & Heygarth Streets ECHUCA VIC 3564 Ph: 5481 2200 Email: [email protected] Website: www.campaspe.vic.gov.au

In preparing statements, agencies are not required to make available documents containing exempt matters or to list such documents where listing itself cannot be done without disclosing what is exempt.

http://www.campaspe.vic.gov.au/



2. Statement 1 – Organisation & functions of the Campaspe Shire Council

Campaspe Shire Council was formed on 18 November 1994 following a Victorian Government restructure of the state’s municipalities. Two hundred and five local governments were restructured into 78, Campaspe among them.

Initially, our new shire included:

the former Shires of Deakin and Rochester

most of the former Shire of Waranga

small portions of the Shire of Rodney

all of the Town of Kyabram and City of Echuca.

Your councilors

The last local government elections were held in October 2016, with nine councilors elected across Campaspe’s five wards. The next local government election is due in October 2020.

The population figure for the Campaspe Shire Council is 37,000 plus, over 16,000 homes, and covers an area of 4,519 square kilometres. There are approximately 4,124 businesses in Shire of Campaspe.

Organisational Structure

Campaspe Shire Council governs the municipality of Campaspe and is comprised of five distinct wards.

Cr Adrian Weston (Mayor) -Waranga Ward

Cr Annie Vickers - Echuca Ward

Cr Daniel Mackrell - Echuca Ward

Cr Kristen Munro - Echuca Ward

Cr Neil Pankhurst - Kyabram Deakin Ward

Cr Vicki Neele - Kyabram Deakin Ward

Cr John Zobec - Kyabram Deakin Ward

Cr Leigh Wilson - Rochester Ward

Cr Leanne Pentreath - Western Ward

The primary role of Councillors is to set the vision and future direction of the Campaspe Shire Council and to advocate on behalf of the community.

Each year the Council body elects one Councillor as Mayor and one Councillor as Deputy Mayor. On 13 November 2018 Cr Adrian Weston was elected as Mayor and Cr Vicki Neele was elected as Deputy Mayor of Campaspe Shire Council. The Mayor is the chairperson for Council meetings, provides leadership and is the spokesperson for Council. The Deputy Mayor supports the role of Mayor and represents Council when the Mayor is absent.

Campaspe Shire Council operates under a corporate management model, headed by the Chief Executive Officer, Ray Burton.

The main responsibilities of the Chief Executive Officer include establishing and maintaining an appropriate organisational structure for the council, ensuring that council decisions are implemented promptly, overseeing the daily management of council operations following the council plan, developing a code of conduct for council staff and providing timely advice to the council. The Chief Executive Officer reports directly to Council and is supported by the administration.



The primary role of the administration is to support the Council. This includes implementing Council’s goals and strategies, managing the delivery of municipal services, and providing advice and support.

The Administration is accountable to Council through the Chief Executive Officer

Council’s Organisation Structure

The Shire of Campaspe consists of five divisions managed by four General Managers and the CEO. Each division, as well as the Office of the CEO, is made up of several departments that deliver a range of services and supports to the local community. The latest version can be viewed on our website.

Council functions

As prescribed under section 3E of the Local Government Act 1989, the functions of Council, which may be performed both inside and outside the municipality, include:

advocating and promoting proposals which are in the best interests of the local community; planning for and providing services and facilities for the local community; providing and maintaining community infrastructure in the municipal district; undertaking strategic and land use planning for the municipal district; raising revenue to enable the Council to perform its functions; making and enforcing Local Laws;

https://www.campaspe.vic.gov.au/assets/Council-tab/Leadership-group.pdf



exercising, performing, and discharging the duties, functions, and powers of Councils under this Act and other Acts; and

any other function relating to the peace, order, and good government of the municipal district.

Council performs these functions through the enforcement and administration of a large number of Acts and Regulations as well as Council’s Local Laws. The following list indicates, as far as practicable, those applicable to Council.

Aboriginal Heritage Act 2006 Building Act 1993 Building Regulations 2006 Catchment and Land Protection Act 1994 Cemeteries and Crematoria Act 2003 Cemeteries and Crematoria Regulations 2015 Child Wellbeing and Safety Act 2005 Children and Youth and Families Act 2005 Children Services Act 1996 Children Services Regulations 2009 Climate Change Act 2010 Commonwealth of Australia Constitution Act Conservation, Forests and Land Act 1987 Country Fire Authority Act 1958 Country Fire Authority Regulations 2014 Cultural and Recreational Lands Act 1963 Dangerous Goods (Explosives) Regulations 2011 Dangerous Goods Act 1985 Disability Act 2006 Domestic Animals Act 1994 Drugs, Poisons and Controlled Substances Regulations 2006 Education and Care Services National Law Act 2010 Education and Care Services National Regulations 2011 Education and Training Reform Act 2006 Electricity Safety Act 1998 Emergency Management Act 1986 Environment Protection Act 1970 Equal Opportunity Act 2010 Fences Act 1968 Filming Approval Act 2014 Fines Reform Act 2014 Fire Services Property Levy Act 2012 Flora and Fauna Guarantee Act 1988 Food Act 1984 Freedom of Information Act 1982 Gambling Regulation Act 2003 Gambling Regulations 2015 General Provisions Local Law 2010 Geothermal Energy Resources Regulations 2006 Graffiti Prevention Act 2007 Health Records Act 2001 Heavy Vehicle National Law Application Act 2013 Heritage Act 1995 Housing Act 1983 Impounding of Livestock Act 1994 Independent Broad-Based Anti-Corruption Commission Act 2011



Infringements Regulations 2016 Infringements Act 2006 Land Acquisition and Compensation Act 1986 Land Acquisition and Compensation Regulations 2010 Land Act 1958 Liquor Control Reform Act 1998 Local Government (Electoral) Regulations 2016 Local Government (General) Regulations 2015 Local Government (Long Service Leave) Regulations 2012 Local Government (Planning and Reporting) Regulations 2014 Local Government Act 1989 Magistrates' Court Act 1989 Major Transport Projects Facilitation Act 2009 Meeting Procedure and Use of Common Seal Local Law 2008 Metropolitan Fire Brigades Act 1958 National Parks Act 1975 Occupational Health and Safety Act 2004 Occupational Health and Safety Regulations 2007 Planning and Environment (Fees) Interim Regulations 2015 Planning and Environment Act 1987 Planning and Environment Regulations 2015 Planning and Environment (Fees) Regulations 2016 Prevention of Cruelty to Animals Act 1986 Privacy and Data Protection Act 2014 Protected Disclosure Act 2012 Public Health and Wellbeing Act 2008 Public Health and Wellbeing Regulations 2009 Public Records Act 1973 Rail Safety (Local Operations) Act 2006 Residential Tenancies (Caravan Parks and Movable Dwellings Registrations and Standards)

Regulations 2010 Residential Tenancies Act 1997 Road Management (General) Regulations 2016 Road Management (Works and Infrastructure) Regulations 2015 Road Management Act 2004 Road Safety (General) Regulations 2009 Road Safety (Traffic Management) Regulations 2009 Road Safety (Vehicles) Regulations 2009 Road Safety Act 1986 Road Safety Road Rules 2009 Rooming House Operators Act 2016 Second Hand Dealers and Pawnbrokers Act 1989 Sex Work Act 1994 Sheriff Act 2009 Sport and Recreation Act 1972 Subdivision (Fees) Regulations 2016 Subdivision (Procedures) Regulations 2011 Subdivision (Registrar’s Requirements) Regulations 2011 Subdivision Act 1988 Summary Offences Act 1966 Tobacco Act 1987 Transfer of Land Act 1958 Transport (Safety Schemes Compliance and Enforcement) Act 2014



Transport Integration Act 2010 Valuation of Land Act 1960 Victoria Grants Commission Act 1976FF Victorian Inspectorate Act 2011 Victoria State Emergency Service Act 2005 Victorian Civil and Administrative Tribunal Act 1998 Victorian Grants Commission Act 1976 Victorian Inspectorate Act 2011 Water Act 1989

Copies of Victorian legislation are available on the Victorian Legislation and Parliamentary Documents website at

http://www.legislation.vic.gov.au/. Council's Local Laws are available on Councils website.

Decision-making powers

Council exercises its decision-making powers by way of Ordinary Council and Special Council meetings.

These meetings are held in the Council Chamber and are open to the public. The agendas for these meetings are made available on the Campaspe Shire Council website generally two business days prior to the meeting. The minutes of meetings are also available on the Campaspe Shire Council website within one week after the meeting.

The Local Government Act 1989 makes express provision for the appointment of delegates to act on behalf of Councils. Most Council decision-making power has been allocated by formal delegation to the Chief Executive Officer, Special Committees and/or members of staff. The decision of a delegate of Council is deemed to be a decision by Council.

Further details of specific decision-making powers held by Council and Council officers in relation to the above legislation can be found in Council's Instruments of Delegation, which are available for public inspection by appointment at Council Offices.

External policy consultation

Campaspe Shire Council acknowledges that local government has a significant responsibility in contributing to community capacity building through good community engagement practices.

Council recognises that if the community is going to be affected by a decision, it needs to be engaged in the decision. Community engagement does not replace, but enhances the formal decision-making functions and responsibilities of Council.

Community engagement and consultation techniques often utilised by Council include:

on-site signs online communication working or Advisory groups deliberative workshops opinion polls

To support quality and consultative decision-making, Council establishes a range of committees with community representation that enable access to independent expertise and advice from within the community.

Each year Council appoints councillor representation to these committees. The Councillors' roles can range from delegated authority to representation, advocacy and consultation.



Council libraries and Service Centres

Council does not provide a dedicated reading room for the inspection of Council documents, and inspection can be made by appointment.

There are five libraries and six library depot outlets located within the municipality:

Echuca Branch 310 Hare Street, Echuca. Ph. 5481 2400 Opening Hours Monday 10am – 5.30pm Tuesday 10am – 5.30pm Wednesday 12noon – 8pm Thursday 10am – 5.30pm Friday 10am – 5.30pm Saturday 10am –1pm Sunday 2pm – 4.30pm

Kyabram Branch

19 Lake Road, Kyabram. Ph. 5481 2867 Opening Hours Monday 10am – 1pm, 2pm – 5pm Tuesday 10am – 1pm, 2pm – 5pm Wednesday 12noon – 7pm Thursday 10am – 1pm, 2pm – 6pm Friday 10am – 1pm, 2pm – 5pm Saturday 10am –1pm

Rochester Branch

43-45 Mackay Street, Rochester. Ph. 5481 2868 Opening Hours Tuesday 10am – 1pm, 2pm – 5pm Wednesday 4pm – 6pm Thursday 10am – 1pm, 2pm – 5pm Friday 10am – 1pm, 2pm – 5pm Saturday 9.30am – 11.30am

Rushworth Branch

33 High Street, Rushworth. Ph. 5481 2873 Opening Hours Monday 2pm – 5pm Tuesday 10am – 12noon Wednesday 2pm – 5pm Thursday 2pm – 5pm Saturday 10am – 12noon

Tongala Branch

37 Mangan Street, Tongala PH. 5481 2821 Opening Hours Tuesday 3pm – 5pm Wednesday 2pm – 5pm Thursday 10am – 12noon Friday 2pm – 5pm



Saturday 10am – 12noon

Colbinabbin Depot

Hall Annexe, Mitchell Street, Colbinabbin Opening Hours Wednesday 2pm – 4pm

Girgarre Depot

Girgarre Community Cottage, 27 Olympic Street, Girgarre. Ph. 5854 6482 Opening Hours Monday 10am – 3pm Tuesday 10am – 3pm Wednesday 10am – 3pm Thursday 10am – 3pm

Gunbower Depot

Gunbower Primary School, School Road, Gunbower. Ph. 5487 1323 Opening Hours – during school term Monday 9am – 11am

Lockington Depot

Lockington & Business Centre, 9 – 11 Lockington Road, Lockington. Ph. 5486 2393 Opening Hours Tuesday 10am – 2pm Wednesday 10am – 2pm Thursday 10am – 2pm

Stanhope Depot

Stanhope Business Centre, 25 Birdwood Avenue, Stanhope. Ph. 5857 2866 Opening Hours Monday 9.30am – 4pm Wednesday 11am – 3pm Thursday 9.30am – 4pm Friday 11am – 3pm

Toolleen Depot

Uniting Church Sunday School Room, Toolleen Ph. 5433 6355 Opening Hours Tuesday (fortnightly) 9.30am – 10.30am



3. Statement 2 – Categories of documents held by the Campaspe Shire Council

Council maintains a variety of documents, ranging from general correspondence with members of the public to Council adopted policies and resolutions. The categories of documents in Council's possession are:

agendas and minutes advisory committee terms of reference annual and financial reports asset inspection and maintenance records building and planning permits and associated documents cat & dog registrations contracts, leases and licences correspondence (general and Councillor) departmental publications, including newsletters disclosures of conflicts of interest documents submitted by third parties employee records internal administration documents relating to staff management and the operation of Council legal documents Local Laws permit applications and permits issued mailing lists maternal and child health records media releases and general advertising memorandums of understanding and service agreements officer recommendations policies, guidelines, strategies and plans, including their development and implementation public and stakeholder consultation processes and outcomes records of the administration and enforcement of legislation and Local Laws reports prepared by external consultants requests for information under the Freedom of Information Act 1982 residential parking permit applications and permits issued risk management assessments standard operating procedures surveys, statistics, and data tender evaluations training material written and verbal complaints received, and records of any subsequent investigations.

The Campaspe Shire Council website can be searched using the search engine for a wide range of information about the types of documents held by Council. For access to the homepage of the Council website go to www.campaspe.vic.gov.au

Documents relating to the above categories of documents are held and maintained in accordance with best practice records management principles. This includes regular archiving and disposal of records undertaken in accord with the Public Records Act 1973 and approved disposal schedules.

http://www.campaspe.vic.gov.au/



4. Statement 3 – Freedom of Information arrangements

Requests to access documents should be directed first to the Council department primarily responsible for maintaining the information you require. Requests to access documents not available through the relevant department can be made under the Freedom of Information Act 1982 (FOI Act).

Under the FOI Act formal requests must be made in writing, addressed to the Freedom of Information Officer, and be accompanied by an application fee of two fee units; unless a waiver or reduced fee is approved. If payment is by cheque it should be made out to Campaspe Shire Council.

Requests may be lodged:

by email to [email protected] in person at Council Offices by post, addressed to - Freedom of Information Officer, Campaspe Shire Council, PO Box

35 ECHUCA, VIC 3564

A request for access must provide such information as is reasonably necessary to enable an Officer to identify the documents sought. If you want someone to make the request on your behalf your request may not be processed until a written authorisation is received. Similarly, if the documents are about your personal affairs, please provide Council with evidence of your identity.

The FOI Act creates a general right of access to information in documentary form in the possession of Council; unless it is subject to exemptions. Exemptions are detailed in Part IV of the FOI Act. The more commonly used exemptions relate to documents which contain:

the opinion, advice or recommendations of a Council officer (Section 30) the personal affairs information of another person (Section 33); commercially confidential information (section 34); and information supplied in confidence (Section 35)

If agreed by the applicant and where practicable, Council will partially release the requested document with exempt content redacted. If the document would subsequently be meaningless, misleading or unintelligible the document may be denied in full.

Applicants will be notified of Council's decision and their review rights in accordance with the legislated timeframes of the Freedom of Information Act. If an applicant is dissatisfied with Council’s decision to refuse access to a document, defer access to a document, not waive or reduce a fee or not amend a document they have the right to appeal that decision to the Victorian Information Commissioner.

It should be noted that a charge of 1.5 fee units per hour will apply for the cost of the search time taken to locate and identify the documents. A cost of 20 cents per A4 page will be charged for printed copies. The Victorian Government has a policy of automatically indexing fee units each year for inflation. For the current value of a fee unit please refer to the Department of Treasury and Finance website.

The Campaspe Shire Council Governance Department is responsible for Freedom of Information requests



5. Statement 4 – Publications

Documents produced for public inspection

Council maintains a range of documents and registers which are available for public inspection. Inspections can be arranged by contacting the department primarily responsible for managing the information.

In accordance with Regulation 12 of the Local Government (General) Regulations 2015, the following documents are available for inspection:

a document containing details of overseas or interstate travel (other than interstate travel by land for less than 3 days) undertaken in an official capacity by any Councillor or member of Council staff in the previous 12 months, including— o the name of the Councillor or member of Council staff; and o the dates on which the travel began and ended; and o the destination of the travel; and o the purpose of the travel; and o the total cost to the Council of the travel, including accommodation costs;

the agendas for, and minutes of, ordinary and special meetings held in the previous 12 months, other than those agendas and minutes relating to a part of a meeting which was closed to members of the public under section 89 of the LGA and are confidential information within the meaning of section 77(2) of the LGA;

the minutes of meetings of Special Committees established under section 86 of the LGA and held in the previous 12 months, other than those minutes relating to a part of a meeting which was closed to members of the public under section 89 of the LGA and are confidential information within the meaning of section 77(2) of the LGA;

a register of delegations kept under sections 87(1) and 98(4) of the LGA, including the date on which the last review took place under sections 86(6) and 98(6), respectively, of the LGA;

a document containing details of all leases involving land which were entered into by the Council as lessor, including the lessee and the terms and the value of the lease;

a register maintained under section 224(1A) of the LGA of authorised officers appointed under that section;

a list of donations and grants made by the Council in the previous 12 months, including the names of persons who, or bodies which, have received a donation or grant and the amount of each donation or grant.

In accordance with the Local Government Act 1989, the following documents are available for inspections:

Certified voters roll (24B)

a summary of each election campaign donation return (s62A)

a copy of Council's policy in relation to the reimbursement of expenses for Councillors and members of Council committees (s75B)

a copy of the current Councillor Code of Conduct (s76C)

Register of Interests (S81)

if Council reappoints the Chief Executive Officer without first advertising the position, details of the proposed total remuneration under the new contract (s94)

a copy of any Council proposed local laws and explanatory documents setting out prescribed details in relation to the local laws (s119)

copies of Local Laws operative within Campaspe Shire (s120)

a copy of the current Council Plan (s125)



a copy of the current Strategic Resource Plan (s126)

a copy of the Budget or Revised Budget (s130)

a copy of the annual report (s133)

details regarding differential rates declared by Council (s161)

where Council has given public notice of an intention to declare a special rate, a special charge, or a combination of both, copies of the proposed declaration will be available for at least 28 days after the publication of the notice (s163).

a copy of the current Procurement Policy (s186A)

copies of any quality or cost standards that have been adopted by Council (s208F)

copies of the Preliminary and Final Reports from the last Electoral Representation Review (s219F)

In accordance with the Building Act 1993, the following documents may be available for inspection:

a register of building permits (s31)

a register of occupancy permits, certificates of final inspection, temporary approvals, and amendments (s74)

a register of emergency orders, building notices, and building orders (s126)

In accordance with Building Regulations 2006, the following information may be available for inspection or purchase:

certificates of final inspection, building and occupancy permits issued in the preceding 10 years, any current statement under Building Regulation 502 or 503, current building notices, and current building orders (r326[1])

information on the likelihood that a given property is susceptible to flood, termites, bushfire, and/or snowfalls, and that a given property is within an area of designated land or works as prescribed by regulation 806 (r326[2])

approval dates of the mandatory notification stages for building works (r326[3])

In accordance with the Planning and Environment Act 1987, the following documents may be available for inspection:

a copy of amendments and submissions to Minister for Planning requesting amendments and exemptions to a planning scheme (s18; 21)

a copy of panel hearing reports on submissions to amend a planning scheme (s26)

a copy of an amended planning scheme (s42)

a register containing applications for permits and application for amendment of permits and all decisions and determinations relating to permits and amendment of permits(s49)

a copy of objections to permit applications and application for amendment of permit during the period which an application may be made for review of a decision on the application (s57)

copies of Council issued permits (s70)

A register of Section 173 Agreements entered into by the Municipality (s179)

a copy of agreements Council has entered into with an owner of land in the area covered by a planning scheme for which it is a responsible authority (s179[2]).

In accordance with the Domestic Animals Act 1994, the following documents are available for inspection:

a register of all registered dogs and cats (s18)

In accordance with the Food Act 1984, the following documents may be available for inspection:



records of registrations, renewals and transfers in relation to a particular food premises, including details of orders to suspend or revoke registration of food premises under Part III of the Act (s43)

In accordance with the Public Health and Wellbeing Act 2008, the following document is available for inspection:

a copy of the current municipal public health and wellbeing plan (s26)

In accordance with the Road Management Act 2004, the following documents are available for inspection:

a register of public roads of Which Campaspe Shire City Council is the coordinating road authority (s19)

In accordance with the Protected Disclosure Act 2012, the following documents are available for inspection:

Protected Disclosure Procedure (s58)

Council produces a range of publications to ensure residents, ratepayers, community groups and businesses have easy access to information about Council and the municipality.

Brochures and Information Sheets

Campaspe Shire Council produces a variety of fact sheets and information which are available at Council offices and on our website https://www.campaspe.vic.gov.au/

Some examples of Fact Sheets available are:

Emergency management

Roads and Bridges

Rates and property

Dog and Cat registrations

Library

Transfer Stations

Children’s Services

Volunteers

Youth Engagement

Social Media

Facebook

Campaspe Shire Council - https://www.facebook.com/CampaspeShireCouncil/

Campaspe Libraries - https://www.facebook.com/CampaspeLibrary/

EWMAC - Echuca War Memorial Aquatic Centre - https://www.facebook.com/EchucaWarMemorialAquaticCentre/

Click Campaspe - Youth services - https://www.facebook.com/clickcampaspe/

Campaspe Animal Shelter - https://www.facebook.com/campaspeanimalshelter/

Kyabram Stadium - Kyabram Sports & Entertainment Centre - https://www.facebook.com/kyabramstadium/

Echuca Stadium - Echuca Sports Stadium - https://www.facebook.com/echucastadium/

Twitter

https://www.campaspe.vic.gov.au/https://www.facebook.com/CampaspeShireCouncil/https://www.facebook.com/CampaspeLibrary/https://www.facebook.com/EchucaWarMemorialAquaticCentre/https://www.facebook.com/clickcampaspe/https://www.facebook.com/campaspeanimalshelter/https://www.facebook.com/kyabramstadium/https://www.facebook.com/echucastadium/



Campaspe Shire Council - https://twitter.com/campaspeshire

Instagram

Campaspe Shire Council - https://www.instagram.com/campaspeshire/

6. Statement 5 – Rules, policies and procedures

Council’s decision making process is governed by a number of policies, strategies and plans.

This is not an exhaustive list of documents used by Council or its officers, it is an example of documents which are frequently referred to.

No person shall suffer a detriment by virtue of not having complied with any rules, policies, guidelines or practice if those rules were not listed or made available and the person did not know of them.

Council Policies

Council's priorities are guided by several policies across a broad range of areas. Policies are accessible in categories below.

Council

Policy 10 - Council offices - Buildings & customer service centres use of by the public

Policy 45 – National competition policy

Policy 55 – Media relations policy

Policy 58 – Councillor support & entitlements

Policy 59 – Community engagement policy

Policy 66 – Best value

Policy 68 – Community plan implementation funds

Policy 75 – Fraud

Policy 81 – Privacy & data protection

Policy 82 – Shiroi delegation

Policy 87 – Planning activity bus

Policy 88 – Correspondence

Policy 94 – Volunteers

Policy 98 – Respect in the workplace policy

Policy 102 – Cultural diversity access policy

Policy 109 – Air travel

Policy 123 – Corporate gifts hospitality

Policy 124 – Occupational health & safety

Policy 127 – Art collection management

Policy 139 – Special committees of council

Policy 145 – Model litigant policy for civil litigation

Policy 152 – Election period policy

Policy 155 – Campaspe service planning policy

Policy 157 - Places of assembly community facilities

Policy 158 - Managing unreasonable complaints

Policy 166 – Councillor Portfolios

Policy 167 – Recognising Traditional Owners

Economic development, tourism & events

Policy 30 - Industrial land sale policy

Policy 38 – Caravan park site occupancy

https://twitter.com/campaspeshirehttps://www.instagram.com/campaspeshire/



Policy 67 – Horse drawn carriage rides – Port precinct

Policy 76 – Township street decorations

Policy 80 – Filming activities

Policy 122 – Flagpole program policy

Policy 137 – Port of Echuca collections management

Financial

Policy 2 - Guaranteeing of loans

Policy 34 – Investment policy

Policy 91 – Sustainable asset management

Policy 100 – Special charge or rate scheme

Policy 126 – Procurement policy

Policy 134 – Rates & charges

Policy 136 – Asset valuation policy

Policy 148 – Revenue debt collection policy

Policy 150 – Creditor management

Policy 151 – Sale of temporary water

Local laws

Policy 60 – Appeals, collections, street raffles, stalls & busking

Policy 159 - Public spaces trading policy and Public spaces trading guidelines

Naturestrip & trees

Policy 46 – Removal of street & naturestrip trees

Policy 63 – Ceremonial tree planting

Policy 106 – New or replacement street tree

Policy 108 – Naturestrip plantings & garden beds in urban areas

Recreation

Policy 93 – Contribution to recreation reserves maintenance

Policy 107 – Public open space provision

Policy 133 – Recreation fees & charges

Policy 138 – Play spaces development

Roads & footpaths

Policy 36 – Temporary road & street closure

Policy 52 – Street public lighting

Policy 53 – Direction signs, community & tourism facilities

Policy 54 – Improvement to the road network

Policy 69 – Discontinuance of roads

Policy 97 – Methodology gravel road resheeting

Policy 130 – Developer contribution to works

Policy 132 – Private water assets in road reserves

Policy 135 – Drainage policy

Waste & environment

Policy 4 - Garbage & recycling services to rural areas

Policy 23 - Assistance to landcare groups

Policy 160 - Bird management in urban areas

Strategies & Plans



Access and Inclusion Plan

Advocacy Priorities 2018 - 2021

Annual Budget

Annual Report

Asset Management Strategy

Campaspe Municipal Fire Management Plan

Campaspe Our Future

Community Emergency Risk Management Strategy

Community Engagement Framework

Council Plan 2017-2021

Customer First Strategy 2018-2022

Domestic animal plan 2017-21

Echuca Aerodrome Master Plan 2010

Echuca Aquatic Reserve Infrastructure & Service Plan 2015

Echuca Central Business District Master Plan 2000

Echuca Commercial Strategy 2017

Echuca Heritage Precinct Master Plan 2000

Echuca Housing Strategy 2011

Echuca Low Density Residential & Rural Living Land Review

Echuca Moama Recreation Plan 2006

Echuca South East Industrial & Commercial Growth Corridor Land Strategy 2011

Echuca South East Outline Drainage Plan 2014

Echuca South East Rural Living Precinct Structure Plan 2014

Echuca Urban Character Guidelines 2007

Echuca Watson Street Residential Design Guidelines 2011

Echuca Parking Strategy for CBD & Historic Port Precinct 2008

Economic Development Strategy 2014/2019

Electric Line Clearance Management Plan 2018

Emergency Animal Welfare Plan

Environment Strategy 2012

Events Strategy

Flood Emergency Plan

Food Safety Management Strategy

Heritage precincts incorporated plan

Influenza Pandemic Plan Issue 8 2016

Kyabram Northern Oval Recreation Reserve Master Plan 2013

Kyabram Recreation Reserve Infrastructure Plan 2015

Loddon Campaspe Integrated Transport Strategy

Loddon Mallee Regional Football (Soccer) Development Plan

Loddon Mallee Regional Significant Trails Strategy

Mass vaccination plan Issue 8 2016

Municipal Emergency Management Plan Oct 2017

Municipal Heatwave Plan

Neighbourhood Safer Places Plan Issue 4 2016

Northern Victoria Regional Transport Strategy

Open Space Strategy 2014

Places of Assembly

Playground Strategy 2007

Playground Strategy Review 2012

Port Precinct Plan 2018



Port Precinct Plan background report 2018

Rating Strategy 2018

Recreation Reserves Analysis 2007

Regional Rural Land Use Strategy 2008

Road Management Plan & supplement 2017

Roadside Conversation Strategy

Roadside Weeds and Pests Control Plan 2017

Rochester Mitigation Study, Feasibility Report 2018

Rural Living Strategy 2015

Settlement Strategy

Tactical Approach to Toilets

Town Entrances Strategy

Urban Design Guidelines

Victoria Park & Environs Master Plan 2010

Walking & Cycling Strategy 2007

Waste Management Strategy 2018

Wayfinding Strategy & Style Guide 2013 The above policies, strategies and plans are available on the Campaspe Shire Council website and may be available for inspection at Council offices.

7. Statement 6 – Report literature

Council must make a wide range of final reports and records of decisions relating to policy and the administration of policy of interest to the public available for inspection or purchase.

Council publishes its reports and records of decisions relating to policy within Council meeting Minutes which are available for download from the Campaspe Shire Council website www.campaspe.vic.gov.au.

Council meetings are held on the third Tuesday of the month starting at 5pm. They are held at the Echuca Civic Centre, Heygarth Street, Echuca unless otherwise advised. Council meetings are open to the public.

Council’s annual report is available on our website www.campaspe.vic.gov.au

Please note the content presented within the overall Part II Statement provides only a snapshot of the information that is available and is by no means an exhaustive representation. If searching for specific information, more comprehensive

information may be obtained by conducting full searches on Council’s website or be contacting the Freedom of Information Officer or Governance Manager on 03 5481 2200
https://www.campaspe.vic.gov.au/https://www.campaspe.vic.gov.au/council/council-meetings/agends-and-minutes/https://www.campaspe.vic.gov.au/council/council-documents/annual-reports/