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M-DCPS Supplemental Educational Services – Provider Toolkit

TABLE OF CONTENTS

PAGE I. GENERAL INFORMATION ..................................................................................1

A. OVERVIEW OF (SES)............................................................................................1

A.1 What are Supplemental Educational Services?........................................................1

A.2 What is the purpose of Supplemental Educational Services? ..................................1

B. ROLES AND RESPONSIBILITIES OF LEA AND PROVIDERS........................1

B.1 LEA Roles and Responsibilities...............................................................................1

B.2 SES Provider Roles and Responsibilities.................................................................2

C. IDENTIFYING SCHOOLS AND ELIGIBLE STUDENTS ....................................2

C.1 SINI School Designation ..........................................................................................2

C.2 Student Identification ...............................................................................................3

C.3 Prioritization Process................................................................................................3

D. NOTIFICATION ABOUT SES...............................................................................4

D.1 Notification to Parents .............................................................................................4

D.2 Notification to the Broader Community ..................................................................4

II. DOING BUSINESS WITH M-DCPS.....................................................................5

E. BECOMING A STATE-APPROVED SES PROVIDER .......................................5

E.1 Application to the FLDOE .......................................................................................5

E.2 Application for a Contractual Agreement with M-DCPS ........................................5

E.3 M-DCPS Contractual Agreement Processing and Execution ..................................6

F. MODIFICATION AND/OR AMENDMENT TO CONTRACT.............................6

F.1 Modification and Amendment to Contractual Agreement .......................................6

G. CONTACT INFORMATION...................................................................................6

H. MEETINGS .............................................................................................................6

I. PROVIDER DIRECTORY .......................................................................................6

J. PROVIDING SERVICES IN M-DCPS SCHOOLS................................................7

J.1 Guidelines for Accommodating SES Providers in M-DCPS Facilities ....................7

J.2 Obtaining Classroom Space in M-DCPS ..................................................................8

J.3 Insurance Requirements ............................................................................................8

J.4 I.D. Badges ................................................................................................................9

J.5 Training Log..............................................................................................................9

J.6 SES Provider/School Board Dual Employment Disclosure....................................10

J.7 Coordination of Work Hours for M-DCPS Employees ..........................................10

J.8 Who Can Be Hired? ................................................................................................10

K. FINGERPRINTING/BACKGROUND CHECK...................................................11

K.1 Fingerprinting Procedures......................................................................................11

K.2 Payment for Fingerprinting....................................................................................11

K.3 Fingerprinting Process for Online Providers .........................................................12

K.4 General Drug Screening.........................................................................................12

K.5 Payment for Drug Screening..................................................................................12

K.6 Drug Screening Process for Online Providers .......................................................12

L. PROFESSIONAL CODE OF ETHICS..................................................................13

L.1 Standards Specific to SES ......................................................................................13

M. ENROLLMENT PROCESS..................................................................................14

M.1 Parent Selection.....................................................................................................14

M.2 Marketing Your Plan .............................................................................................14

M.3 Submission and Processing of Enrollment Forms.................................................15

M.4 Change of Provider Requests ................................................................................15

N. STUDENT CONFIDENTIALITY ..........................................................................15

O. TUTORING SESSIONS..........................................................................................16

O.1 The First Tutoring Session and the Student Learning Plan (SLP).........................16

O.2 Control of Students/Student Safety........................................................................16

O.3 Incident Reporting..................................................................................................17

O.4 Tutoring Limits ......................................................................................................17

O.5 Supplies/Materials..................................................................................................17

O.6 Attendance .............................................................................................................17

P. SES INDIVIDUAL STUDENT ATTENDANCE REPORT .................................18

P.1 Instructions .............................................................................................................18

Q. INVOICING...........................................................................................................19

Q.1 Invoicing Instructions ............................................................................................19

Q. 2 Payment.................................................................................................................21

R. PROVIDER REPORTING REQUIREMENTS......................................................22

R.1 Student Progress Report .........................................................................................22

R.2 Tutoring Schedule ..................................................................................................23

S. MONITORING/COMPLIANCE ...........................................................................23

III. APPENDICES ......................................................................................................24

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I. GENERAL INFORMATION A. OVERVIEW OF SUPPLEMENTAL EDUCATIONAL SERVICES (SES) A.1 What are Supplemental Educational Services? Supplemental Educational Services (SES) are additional academic instructional services designed to increase the academic achievement of students in schools “in need of improvement.” These services may include academic assistance such as tutoring, remediation and other educational interventions. The services must be consistent with the content and instruction used by Miami-Dade County Public Schools (M-DCPS) and aligned with the Sunshine State Standards (SSS). Supplemental Educational Services must be provided outside of the regular school day. The services must be of high-quality, research-based, and designed to increase the academic achievement of eligible students on the State assessment. The services should be designed to help students attain proficiency in meeting the State’s academic achievement standards. A.2 What is the purpose of Supplemental Educational Services? Parents of eligible students attending Title I schools that have not made Adequate Yearly Progress (AYP) for two or more years, are provided with opportunities to ensure that their children achieve at high levels. SES are a component of the Title I Elementary and Secondary Education Act (ESEA) as reauthorized by the No Child Left Behind Act of 2001 (NCLB) that provide extra academic assistance for eligible children. Under the NCLB, and in accordance with provisions stipulated under the Florida Differentiated Accountability Model, students from low-income families who are attending Title I schools that are in their first year of school improvement (i.e., have not made AYP for two or more years), in Corrective Action, Planning for Restructuring, or in Restructuring status, are eligible to receive these services. The Florida Department of Education (FLDOE) is required to identify organizations, both public and private, that qualify to provide these services. Parents of eligible students are then notified by M-DCPS that SES will be made available. Parents can select any Stated-Approved Provider that they feel will best meet their child’s needs. The District will sign a contract with the Provider selected by the parent, and the Provider will then develop a Student Learning Plan (SLP), deliver services to the child and report on the child’s progress to the parent, the teacher and to the District.

B. LOCAL EDUCATIONAL AGENCY (LEA) AND PROVIDERS RESPONSIBILITIES B.1 What is the responsibility of an LEA in providing Supplemental Educational Services? A Local Educational Agency (LEA) must:

• Notify parents about the availability of services, at least annually; • Help parents choose a Provider, if requested;

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• Determine which students should receive services, if not all students can be served;

• Enter into an agreement with a Provider selected by parents of an eligible student;

• Assist the State Educational Agency (SEA) in identifying potential Providers within the LEA; and

• Protect the privacy of students who receive SES. B.2 What is required of Supplemental Educational Service Providers? A Provider is responsible for meeting the terms of its agreement with the LEA, including: • Enabling the student to attain his or her specific achievement goals (as

established by the LEA, in consultation with the student’s parents and the Provider);

• Measuring the student’s progress and regularly informing the student’s parents and teachers of that progress;

• Adhering to the timetable for improving the student’s achievement that is developed by the LEA in consultation with the student’s parents and the Provider;

• Ensuring that it does not disclose to the public the identity of any student eligible for or receiving Supplemental Educational Services without the written permission of the student’s parents;

• Providing SES consistent with applicable health, safety, and civil rights laws; and • Providing SES that are secular, neutral, and non-ideological.

Students with Disabilities: In the case of a student with a disability, the achievement goals, measurement and reporting of progress, and timetable described in bullets 1 through 3 above must be consistent with (although not included in) the student’s individualized education program under Section 614(d) of the Individual with Disabilities Education Act (IDEA). In the case of a student covered by Section 504, they must be consistent with (although not included in) the student’s individualized services under Section 504. English Language Learners: In the case of a student identified as English Language Learners (ELL), the achievement goals, measurement and reporting of progress, and timetable must be consistent with (although not included in) the English Language Learner (ELL) Plan. C. IDENTIFYING SCHOOLS AND ELIGIBLE STUDENTS C.1 Schools in Need of Improvement (SINI) Designation Each year, as required by the Federal NCLB, the FLDOE identifies a group of Title I public schools in the State that are “Schools in Need of Improvement” (SINI). According to the NCLB academic achievement standards, these schools have not made AYP. They have not reached student achievement targets, which are set for every school.

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Adequate Yearly Progress measurements target the performance and participation of various subgroups based on race or ethnicity, socioeconomic status, disability, and English proficiency. The goal of NCLB is to have 100 percent of student proficiency by 2013-2014. Under NCLB, a school’s AYP is determined based on:

• Meeting the State’s annual measurable objectives for all students in Reading, Mathematics, Writing Proficiency, and high school graduation rates;

• Performance of all students including economically disadvantage students, students with disabilities, and English Language Learners (ELLs); and

• Ninety-five percent of students participation rate on state assessments. Categories of SINI required to offer SES under NCLB guidelines are as follows:

• In Need of Improvement –Year 1 (failed to make AYP for two years) • In Need of Improvement –Year 2 (failed to make AYP for three years) • In Corrective Action (failed to make AYP for four years) • Planning for Restructuring (failed to make AYP for five years) • Restructuring (failed to make AYP for six years)

C.2 Student Identification Under the No Child Left Behind Act of 2001 (NCLB), and in accordance with provisions stipulated under the Florida Differentiated Accountability Model, eligible students are all students from low-income families who attend Title I schools that are in their first or second year of school improvement, in corrective action, Planning for Restructuring, or in restructuring status. Eligibility is not dependent on whether a student is a member of a subgroup that caused the school to not make AYP, or whether the student is in a grade that takes the Florida Comprehensive Assessment Test (FCAT). Nor is eligibility based on academic needs. M-DCPS identifies eligible students from low-income families using the meal status code in the Integrated Student Information System (ISIS).

• Students enrolled in schools in Need of Improvement, Corrective Action, and Restructuring status who are eligible for free or reduced-price meals, are identified for SES. These students have meal status codes “F”, “R”, “FD”, or “FT” in the District’s Integrated Student Information System.

C.3 Prioritization Process If sufficient funds are not available to serve each eligible student whose parent requests these services, M-DCPS will give priority to the lowest-achieving eligible students by ranking ALL students in the district based on the Free/Reduced Priced Meals and the student’s academic reading score. Students are ranked in ascending order according to their percentile on the Stanford Achievement Test in Reading (SAT-10). Because students in preschool and kindergarten do not take the SAT-10, they are assigned a percentile of “1” if they have an SPP Reading flag. Similarly, students in 11th and 12th grades are assigned a percentile of “1” if they did not pass

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the FCAT graduation test in reading. Students with the same percentile are ordered at random within their percentile. D. NOTIFICATION ABOUT SES D.1 Notification to Parents Prior to the start of the school year, the District mails out information to the homes of students attending eligible schools to inform parents about the availability of SES. The information also lets parents know about the Providers who are able to serve the geographical area; and a description of the services and qualifications of each provider. The information is developed in English, Spanish and Haitian-Creole, in order to provide full opportunities for the participation of all eligible students. In addition, the notification includes an explanation of how students become eligible for services; a report on how the school compares in terms of academic achievement to other public schools in the District; a notice that services are free to parents; where and when to return a completed application; when and how the District will notify parents about additional enrollment dates and start dates; and whom to contact in the District with questions. D.2 Notification to the Broader Community

• M-DCPS will implement an aggressive plan in terms of developing marketing strategies regarding SES for the parents of eligible students.

• Information will be disseminated in English, Haitian-Creole and Spanish, via flyers, telephone information line, posters, newspapers, magazines, radio, television ads, and the District’s NCLB Choice website.

• For the 2009-2010 school year, the District will hold three (2) Parent Choice Fairs at very conveniently located school sites throughout the County (Appendix C).

• Additional information will be provided by eligible schools through individual fairs, back-to-school nights and other means.

• Presentations on NCLB choice options will be delivered through classes offered to parents via The Parent Academy, Title I Parent Advisory Council (PAC) and Title I District Advisory Council (DAC) Meetings, Bilingual Outreach Program, and parent conferences.

• Other strategies will be implemented through local employers and business groups, as appropriate.

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II. DOING BUSINESS WITH THE M-DCPS

E. BECOMING A STATE-APPROVED SES PROVIDER E.1 Application to the FLDOE

• Interested Providers must annually apply to the FLDOE by submitting an application in response to a “Request for Application” (RFA) during the application period.

• A cadre of state and school district educational administrators, program specialists, and instructors familiar with the review of applications, the NCLB, Title I, Part A provisions, Supplemental Educational Services instruction, and delivery of services, review each application and make recommendations for the approval of Providers.

• Selection is based on the accurate completion of requested information and data, compliance with all Provider eligibility requirements, and agreement with assurances set forth in the RFA document. Once the Providers are approved, the FLDOE posts a list of the State-Approved Providers on the department’s website prior to the beginning of the school year.

E.2 Application for a Contractual Agreement with M-DCPS

• Upon the release of the State-Approved SES Provider Directory, M-DCPS will submit an email to all approved Providers to confirm their email addresses and to request additional contact information.

• Once the directory is updated, a letter of intent to Providers approved to serve in the District will be submitted electronically. The letter of intent provides general information that will assist providers with the implementation of SES for the 2009-2010 school year.

• Providers must complete the letter of intent and submit it to Title I Administration.

• A mandatory Orientation Meeting will be held to provide all Providers with additional information that will assist them in implementing program services.

• At the Orientation Meeting, Providers will be given the final Contract, which will also be sent in a draft form electronically prior to the meeting.

• Providers are required to submit three original signed Contracts (hard copies) with all pertinent documentation, inclusive of ALL appendixes, to Title I Administration by the given deadline. Contracts received after the deadline will not be accepted.

• Providers are required to fill out the Vendor Application Form (Appendix G). Also, this form can be found at http://forms.dadeschools.net/webpdf/3921.pdf. The completed form should be sent by fax or mailed to the number or address listed below:

THE SCHOOL BOARD ADMINISTRATION BUILDING

TITLE I ADMINISTRATION 1450 NE 2nd Avenue, Room 500

Miami, Florida 33132 Phone: (305) 995-3075

Fax: (305) 995-3084

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E.3 M-DCPS Contractual Agreement Processing and Execution

• The District reviews the Contract and all pertinent documentations to ensure it is complete and accurate.

• A Contract is not processed until all required documents are submitted and Certificates of Insurance, evidencing the Provider’s insurance coverage, is furnished and approved by the M-DCPS Office of Risk Management.

• Once the Contract is reviewed, Title I Administration submits it to the School Board’s Attorney Office for approval as to form.

• The attorney’s office returns the approved Contract back to Title I Administration.

• Title I Administration reviews the Contract again and routes it, along with all documentation to the Superintendent’s Office for signatures.

• The District notifies the Provider that the Contract has been approved and therefore is fully executed.

• One of the original signed and approved Contracts is sent to the Provider, via U.S. postal service to the Provider’s address on file.

F. MODIFICATION AND/OR AMENDMENT TO CONTRACT F.1 Modification and Amendment to Contractual Agreement • The Contract may be modified or amended during its initial term or any renewal

term upon the approval of both parties. • Modifications to the contract shall be in writing and executed by both parties. • No change in the Contract shall result in a per student School Board financial

obligation to the Provider in excess of the annual per pupil allocation as determined by the FLDOE.

G. CONTACT INFORMATION • Providers have an ongoing obligation to maintain and update contact information

at all times. • The Provider shall notify the School Board and provide the address to the

location of service, and any change in location, dates and times, along with all required permits, certificates of occupancy, or other approvals as may be required for the intended facility, in which it will provide SES to eligible students at least ten (10) days prior to the commencement of services.

H. MEETINGS

The Provider will attend any and all District conducted mandatory Provider Orientation, Technical Assistance, End of Year, or other meetings as may be required from time to time. The District will notify the Provider of the meeting times and dates at least five (5) days in advance of the scheduled meeting by the District. I. PROVIDER DIRECTORY • Pursuant to the NCLB law, M-DCPS is required to give parents a brief

description of each state-approved provider program in an easy to understand format.

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• A Provider Profile is created for each approved Provider that has submitted a letter of intent to provide services to students attending eligible schools.

• Provider information features the most critical information needed by parents to make informed selections.

• Information is taken from the FLDOE website. • After provider information has been confirmed and finalized, the provider

directory is created and is included as part of the SES Notification packet sent home to parents.

• The most up to date SES Provider Directory is also posted on the NCLB Choice website (http://nclbchoice.dadeschools.net) and copies are available at SES eligible schools.

J. PROVIDING SERVICES IN M-DCPS SCHOOLS J.1 Guidelines for Accommodating Approved SES Providers in M-DCPS

Facilities NCLB Supplemental Educational Services Non-Regulatory Guidance (January 14, 2009) on page 37, Section H15, provides: “an LEA should select providers to operate on-site in a manner that is fair, open, and objective. The guidelines below are intended to assist principals in accommodating interested SES providers in school, when the school cannot accommodate all interested providers, due to space limitations. • For Providers that offered SES in a school building during the 2008-2009 school

year, the following guidelines may be considered:

Instructors/Tutors and students were adequately supervised during tutoring sessions, and lead tutors were available and accessible.

Provider supplied enough materials for every student in their program in a timely manner.

Provider took care of the school property and followed school safety and emergency procedures.

There was adequate and ongoing communication with the school and parents regarding the instructional program as well as student progress.

Tutor attendance record and adequate substitute coverage. Adherence to the tutoring schedule. Parent satisfaction

• For new Providers, the following guidelines may be considered:

Consider a variety of SES programs to meet the diverse academic needs and family circumstances of eligible students, at the school: Before school, After-school or Saturday program.

Provider’s program can meet the needs of all students, including students with disabilities and ELLs.

Provider is flexible in scheduling tutoring sessions.

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Provider has a track record of demonstrated effectiveness, customer satisfaction, and service delivery.

Provider participation in the School-site SES Fairs as well as other venues designated by the school to market and disseminates information on SES.

J.2 Obtaining Classroom Space in M-DCPS If Providers intend to deliver services to students on M-DCPS school premises, Providers must contact the principal of the school building to apply to use classroom space. • Providers are required to complete an Application for Temporary Use of School

Building Facilities and submit it to the school’s principal for review and consideration.

• The Department of Plant Operations and the Office of Facilities Operations will verify that the agreement is properly executed.

• The Office of Facilities Operations will notify the school, Department of Plant Operations and the Provider that the agreement has been executed and that occupancy is possible.

• Providers are responsible for securing a copy of the rental agreement and the insurance certificate.

• Providers are responsible for compensating the District as stipulated in the Temporary Use of School Building Facilities Agreement.

• Providers are to communicate with the Principal in regards to any changes to the Agreement.

• Providers must remain current with all invoices for the use of facilities or be subject to cancellation of the facilities agreement.

J.3 Insurance Requirements • The Provider shall include the School Board and its members, officers, and

employees as “certificate holder” on all insurance policies. • State-Approved SES Providers shall provide a certificate of insurance showing

evidence of Commercial General Liability Insurance. The minimum limits to be maintained by the Provider(s) (inclusive of any amounts provided by an umbrella or excess policy) shall be $1 million per occurrence/annual aggregate.

• Except with respect to coverage for Property Damage Liability, the Commercial General Liability coverage shall apply on a first dollar basis without any application of a deductible or a self-insured retention. The coverage for Property Damage Liability shall be subject to a maximum deductible of $1,000 per occurrence.

• The Automobile Liability Insurance Coverage shall be included on all owned, non-owned and hired autos used in connection with this agreement. The minimum limits to be maintained by the Provider(s) (inclusive of any amounts provided by an umbrella or excess policy) shall be $1 million per occurrence/an annual aggregate.

• Subject to the restrictions found in the standard Workers’ Compensation Policy, there shall be no maximum limit on the amount of coverage for liability imposed

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by the Florida Workers’ Compensation Act or any other coverage customarily insured under Part One of the standard Workers’ Compensation Policy. The minimum amount of coverage for those coverages customarily insured under Part Two of the standard Workers’ Compensation Policy shall be: EL Each Accident: $500,000; EL Disease- Policy Limit: $500,000; EL Disease- Each Employee: $500,000.

• The Professional Liability Insurance provided by the provider shall conform to the following requirements: The insurance shall be subject to a maximum deductible not to exceed $25,000; If on a claims-made basis, the Provider shall maintain without interruption, the Professional Liability Insurance until (3) years after this agreement; and the minimum limits to be maintained by the Provider (inclusive of any amounts provided by an umbrella or excess policy) shall be $1 million per claim/annual aggregate.

• Renewals or changes in the insurance carrier require the completion of a new certificate.

• The insurance certificate must be completed by the insurance company or its authorized agents.

• Any changes in insurance must be reported to M-DCPS with in 24 hours. J.4 ID Badges All Provider employees must wear a photo ID badge which clearly displays the employee’s name, current school year, the Provider’s name, and the employee’s role, i.e. Tutor, Lead Tutor, Area Manager, etc., while that employee is on District grounds and/or engaged in activities on behalf of the Provider. No Provider may issue an ID Badge to an employee for the current school year until such time as that employee has passed the District background check. The Provider shall provide the District with a sample ID badge for its records for the current school year. Failure of a Provider employee to properly display an ID may require that the employee discontinue tutoring and leave the premises until such time as a current valid SES ID can be produced. J. 5 Training Log The Provider must complete the Miami-Dade County Public Schools SES Provider’s Staff/Tutors/Volunteers Training Acknowledgement Form and the SES Provider’s Staff/Tutors/Volunteers Training Assurance Form and shall maintain copies of both forms in addition to all training meeting agendas, sign-in sheets and training materials for District monitoring compliance. The Training Acknowledgement Log will be used to record the completion of all required training by each staff retained by the Provider. The Provider must submit the SES Provider’s Staff/Tutors/Volunteers Training Assurance Form to the District upon request. The Provider shall require that all staff members, including volunteers, have been trained, and are familiar with and agree to adhere to child abuse and/or missing children reporting obligations and procedures under Florida law, including but not limited to, Florida Statutes 39.201. The Provider agrees to provide annual training to all its employees regarding mandated reporting of child abuse and missing children. The Provider agrees that all staff members will abide by such laws in a timely manner. The Provider shall train all personnel in appropriate procedures for handling

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and reporting accidents or incidences when a student has suffered an injury, injured another individual or has been involved in an activity requiring notification of law enforcement or emergency personnel.

The Provider and each staff member must sign the Training Acknowledgement Form verifying that they have been trained in the administration of the Provider’s SES program, its curriculum and District SES procedures and guidelines including ethical behavior, and all state mandated training. Such training must occur prior to the commencement of any tutoring session. Also, by signing the Training Assurance Form, the Provider is verifying that the tutors have been provided with all appropriate tutoring materials and supplies necessary to implement the Provider’s SES program as documented on the Provider’s state approved application. J.6 SES Provider/School Board Dual Employment Disclosure (Hiring M-DCPS

Employees)- Appendix E • Any M-DCPS employee who engages in tutoring for a fee or in the provision of

other services for a fee with a State-Approved SES Provider must complete a 2009-2010 SES Provider/School Board Dual Employment Disclosure, incorporated herein as Appendix E. The Provider is required to retain the completed and signed form each employee listed on Appendix D.

• Any employee of the District which holds a position within the ownership structure of the company and listed on the Florida Department of State Division of Corporations (Sunbiz) must either divest themselves of their interest in the Provider organization or resign their position with the District. The District reserves the right to periodically monitor to ensure compliance with this matter.

J.7 Coordination of Work Hours for M-DCPS Employees Contracted by SES Providers State-Approved SES Provider Tutors/employees who are full-time employees of M-DCPS must fulfill their full-time employment obligations as a condition of part-time employment in the SES Program. The coordination of flexible hours is pursuant to the provisions of Article XX Section 3, K, of the Contract between M-DCPS and the United Teachers of Dade. Therefore, an employee who engages in tutoring or any other allowable activity for a fee with a State-Approved SES Provider during their established full-time employment obligations with M-DCPS must complete the Coordination of Work Hours for M-DCPS Employees Contracted by State-Approved Supplemental Educational Services Providers Form. The form can be found at http://forms.dadeschools.net/webpdf/7113.pdf J.8 Who Can Be Hired? • Providers may hire school district employees, as tutors and lead tutors. The SES

Program requires completion of a background check (drug screening and fingerprinting) for each of its tutors. A Background Check Waiver must be requested for current School Board employees only by completing and electronically submitting the 2009-2010 Background Check Waiver Form, incorporated herein as appendix D. Please, be advised that some employees may not have been drug tested. In such cases, these employees will need to be

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drug tested prior to having direct contact with students. A positive result will subject the employee to a professional standards review and potential termination.

• Providers must hire tutorial staff that meet the minimum qualifications for Title I paraprofessionals pursuant to the FLDOE’s Request for Application for 2009-2010 (earned a secondary school diploma and have two (2) years of college equivalent to 60 semester hours, or an Associate Degree, or have passed a local professional academic assessment (e.g., Paraprofessional exam in M-DCPS).)

K. FINGERPRINTING/BACKGROUND CHECK Pursuant to Florida Statute 1012.32, it is the intent of the School Board to ensure that only individuals of good moral character be employed by the school system. Therefore, all individuals employed by a State-Approved SES Provider that will have direct contact with students, must undergo a required background check with the Florida Department of Law Enforcement or another entity approved by the School Board. Providers must also request approval of all staff for each contract period by electronically submitting the SES Request for Fingerprinting and Drug Screening of non- M-DCPS SES Staff (Appendix F) to title1ses@dadeschools.net , prior to the time they begin working with students. The Provider must request a background check waiver for current School Board employees by completing and electronically submitting the 2009-2010 Background Check Waiver for M-DCPS Employees Form, incorporated herein as Appendix D. Waivers will be approved if the employee has met and cleared all background requirements. Such employment by the Provider of School Board employees must be in accordance with School Board Rule 6Gxl3-4C-l.081, attached herein as Appendix R. K.1 Fingerprinting Procedures

Providers sending five (5) or more individuals to be fingerprinted at the same time must schedule an appointment by calling 305-995-7472. The Fingerprinting Office hours of operations are Monday-Friday from 7:00 a.m. to 4:00 p.m. The office is located at 1500 Biscayne Boulevard, Suite 141 R, Miami, FL 33132.

K.2 Payment for Fingerprinting (Appendix L):

The fingerprinting payment listed below applies to all contracted vendors who are permitted access on school grounds when students are present, who have direct contact with students, or who have access to or control school funds:

A $61.00 processing fee in the form of a money order or company check payable to "School Board Miami-Dade Fingerprinting” must be submitted to the M-DCPS Fingerprinting office.

No personal checks will be accepted. The cost of fingerprinting will be borne by the Provider or the applicant.

All applicants must present a current official picture identification such as a driver's license, passport, or State of Florida identification card AND a valid social security card. In addition, applicants must bring a completed and signed Service

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Provider Input Document (Appendix L) on the day of testing. Tutors who do not have this form will be turned away. This form is to be completed by the Provider. The form can be found at http://forms.dadeschools.net/webpdf/6524.pdf.

K.3 Fingerprinting Process for Online Providers: • Providers/tutors who are delivering tutorial services online, and located outside of

the State of Florida, therefore, unable to obtain clearance from the M-DCPS’ Fingerprinting Office, must undergo a background check and fingerprint screening conducted by a law enforcement agency or other entity approved by the District located in their home state.

• All results must list the name of the Provider and be forwarded on the letterhead of the law enforcement agency or other District approved entity that conducted the screening to the Title I Administration office, Attention SES, for review and approval prior to the commencement of tutoring.

K.4 General Drug Screening • Providers must conduct general drug screening on all applicants, in the manner

set forth in School Board Rule 6Gx13- 4-1.05 and the Miami-Dade County Public Schools Drug-Free Work Place Technical Guide.

• Applicants must procure a drug testing authorization form by visiting the M-DCPS Drug Testing Office, located at 1500 Biscayne Blvd., Suite 115; Miami, Florida, 33132.

• Applicants must obtain clearance from the Fingerprinting Office prior to visiting the Drug Testing Office and bring a completed and signed Service Provider Input Document (Appendix L). This form can be found at http://forms.dadeschools.net/webpdf/6524.pdf.

• A negative drug screening result shall be a requirement for employment. K.5 Payment for Drug Screening

• The cost of drug screening will be borne by the Provider or the applicant. • The cost for drug screening is $31.90 (MONEY ORDER ONLY) payable to

Miami-Dade County Public Schools. NO CASH, NO CHECKS. K.6 Drug Screening Process for Online Providers • Providers/tutors who are delivering tutorial services online and located outside of

the State of Florida, therefore, unable to obtain clearance from the M-DCPS’ Drug Testing Office, must have a general drug screening test conducted in the Provider’s/tutor’s home state.

• The results of the drug screening conducted in the Provider’s home state must be submitted directly from the laboratory that has been approved by M-DCPS in an unopened, sealed envelope to Miami-Dade County Public Schools, Title I Administration Office, Attention SES, for review and approval with the name of the provider clearly identified.

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L. PROFESSIONAL CODE OF ETHICS • To ensure that SES Providers deliver high quality services to eligible students,

interact with schools, parents, and each other in a professional manner, Providers are required to adhere to the M-DCPS’ Guidelines for Professional Code of Conduct and Ethics for Providers, Providers’ Employees and Contracted Entities (Appendixes I and J) in addition to the Education Industry Association’s (eia) Code of Professional Conduct and Business Ethics (Appendix K).

L.1 Standards Specific to SES SES Providers will consistently implement the NCLB SES provisions. To that end, Providers will NOT: • Compensate school district employees personally in exchange for access to

facilities, to obtain student lists, to assist with marketing or student recruitment, to promote enrollment in a Provider’s program at the exclusion of other providers, to obtain other similar benefits for their SES program, or for any illegal purpose.

• Employ any district employee who currently serves the District in the capacity of principal, district administrator or SES Coordinator.

• Employ any individuals, including teachers, parents or community leaders, who have any governing authority over a school district or school site where the providers deliver services.

• Make payments or in-kind contributions to schools or school personnel, exclusive of customary fees for facility utilization in exchange for access to facilities, to obtain student lists, to increase student enrollment, to obtain other similar benefits for their SES program or for any illegal purpose.

• Misrepresent to anyone, including parents (during student recruitment), the location of a Provider’s program, principal, district or state’s approval of a Provider, or the likelihood of becoming so approved.

• Offer a parent or student any form of incentive for signing-up with a Provider. • Implement a rewards program for attendance and/or achievement that is not part

of the provider’s state-approved program. • Employ an SES enrolled student. • Use a M-DCPS’ SES enrollment form that has the selected Provider’s name pre-

printed as part of the form. • Encourage students/parents to switch Providers once enrolled. A student is

considered enrolled once the District has issued the formal student / Provider selection list.

Providers MAY: • Provide simple door prizes of a nominal value (approximately $5 per prize) and

refreshments to potential students and their families, while attending informational sessions.

• Offer enrolled students performance/attendance rewards up to $50.00 per student per year.

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• Employ school district employees for instruction-related services or program coordination purposes as long as the person does not restrict or attend to restrict the marketing or enrollment opportunities of other Providers, subject to District policies governing conflict of interests and other District-imposed requirements.

• Include in tutor compensation, incentives for student achievement consistent with a company’s written policy.

M. ENROLLMENT PROCESS M.1 Parent Selection • Prior to the start of the school year, the District mails out information to the

homes of students attending eligible schools regarding the availability of the program. The package contains a notification letter, the provider directory, SES Applications in three languages, and a flyer that includes information about the program and specific dates for the Districtwide Parental Choice Information Fairs.

• Parents of eligible students are encouraged to contact Providers by phone or email to learn more about the programs and to determine if the program would be the right fit for their child.

• If SES information sessions are held at the schools (open houses, provider fairs, etc.), Providers are strongly encouraged to attend them to meet parents.

M.2 Marketing Your Program • All marketing materials including posted materials used by providers to promote

SES services in Miami-Dade County shall include a disclaimer specifying that “Distribution of this information does not imply endorsement or recommendation by Miami-Dade County Public Schools (M-DCPS)”. Additionally, marketing materials distributed to parents must include a notice advising parents that “In order for your child to be eligible for free tutoring, your child must attend a Title I School that has been designated as a ‘School In Need of Improvement (SINI)’ and must be eligible for Free or Reduced Price Meals for the 2009-2010 school year.”

• All marketing materials must be submitted for review and approval to the District’s Title I Administration Office, prior to distribution.

• The District will notify the Provider of either approval or disapproval of marketing materials no later than ten business days from receipt by District. Any unauthorized marketing materials found by the District on School Board Property and/or at District sponsored events will be seized and disposed of by District personnel. Failure to comply with all marketing requirements will result in this contract becoming null and void.

• Providers may market their program outside of schools, but there is no obligation for the school to allow Providers in the building to recruit students or market to parents, outside of scheduled “fairs” and open houses.

• Providers and their staff must wear an ID displaying the name of the provider and the name of the employee or representative and stay 600 feet away from school grounds when marketing their programs.

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• Schools have been instructed to post information about all SES Provider Programs in the Parent Resource Center or an area where parents regularly congregate. Providers may ask the school to include their materials, assuming they have been approved by Title I Administration pursuant to the 2009-2010 SES Contract, for that display.

• Providers may not market directly to students, nor offer any kind of incentive or promise of an incentive to a student, parent or other family member.

M.3 Submission and Processing of the SES Application • Parents will have the opportunity to fill out an electronic version of the SES

Application and submit it through the Parent Portal to Title I Administration. • Parents who fill out a hardcopy of the SES Application may return it to their

child’s school, to one of the SES Parent Choice Fairs, and mail/deliver or fax it to Title I Administration for processing.

• No forms will be acceptable by Title I directly from Providers. • Forms will ONLY be accepted up until the deadline for enrollment.

How the SES Application is processed by Title I Administration: • The application is first date stamped. • The school and student’s eligibility is verified. • Every attempt will be made to place the student with one of the three selected

providers. • If a parent has submitted more than one application for different Providers, Title I

Administration will only process the first application received. • Each Provider will be provided with a list of students assigned to their company. • Providers are encouraged to contact Title I Administration in the event that they

have any questions about this process, at 305-995-3049. M.4. Change of Provider Requests Changing Providers will be done only in cases such as: to correct errors in assigning students, or in the event of a sibling issue, or the failure to develop an SLP, which is agreeable to the parent. A change of Provider may only be requested by the parent and must be submitted to the Title I Administration office for review and consideration. Changing Providers is not permitted once the District approves the Student Learning Plan (SLP). N. STUDENT CONFIDENTIALITY Providers will maintain the confidentiality of all students receiving SES and not disclose the identity of any student who is eligible for or receiving SES without the prior written permission of the student’s parents/guardians, except as authorized by School Board personnel. The Provider understands and agrees that it shall comply with the Family Educational Rights and Privacy Act (“FERPA”) and all state and federal laws relating to the confidentiality of student records.

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O. TUTORING SESSIONS O.1 The First Tutoring Session and the Student Learning Plan (SLP) • Providers may use the FCAT and or other District approved assessments results

to determine the areas for improvement for each student. • Providers are required to administer a pre-assessment to those students for

whom the District does not have performance data available. • The electronic Student Learning Plan (Appendix A) must be completed and

submitted via the SES Web-Based System and approved by Title I Administration prior to the start of tutoring services.

• Providers should review a student’s portfolio for information regarding proficiency level, scale scores on state assessments, and ELL and/or Special Student Education status.

• A copy of EACH SLP must be given to the parent and must be SIGNED by the parent.

• The SLP must be signed by the parent of every child receiving services. A copy of the SLP must be given to the student’s school and Providers are required to maintain copies of SLPs at the service site throughout the service period for review by M-DCPS, FLDOE, and/or federal monitors/auditors.

• Once the SLP is completed, a hard-copy of the Parent Signature Page must be signed in blue ink by the parent and the Provider. The original Parent Signature Page must be submitted to Title I Administration upon the completion of the Student Learning Plan (SLP) along with the completed Parent Signature Page Cover Sheet.

• The SLP will not be approved until the original Parent Signature Page has been received by Title I Administration.

• You must submit ONLY the hard copy original Parent Signature Page to Title I Administration to obtain final approval of the student’s SLP.

• Providers are required to access the SES Web-Based System on a daily basis, in order to perform a search to determine the approval status of SLPs submitted to Title I Administration.

• In the event that an SLP is disapproved, providers are required to make the appropriate changes and resubmit the updated SLP online. However, Title I Administration will not review the updated SLP until the Parent Signature Page Cover Sheet is submitted to the Title I Administration Office, listing the names of student(s) and the Resubmitted SLP column check marked. It will not be necessary to resubmit the Parent Signature Page to Title I Administration.

O.2 Control of Students/Student Safety The Provider, while providing services, shall be solely responsible for the control and safety of all students from the time the student arrives until the student is placed under the control of the parent/guardian or other approved caregiver, at the end of the service. The Provider must escort all students to the proper caregiver or approved means of transportation at the end of service. The Provider must check the ID of the person picking-up the child to make sure that it matches an individual allowed to care for that child if the person is unknown to the Provider. The Provider shall not release the student to any individual other than the parent/guardian, unless

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the parent/guardian has authorized that individual, in writing, to take custody of the student. The Provider will keep Student Emergency Contact information at hand while providing services to students. An in-home Provider shall only provide services if a parent/guardian is present in the home during tutoring sessions. Additionally, the provider shall maintain a plan of action or substitute provisions, inclusive of tutors, instructional materials, and supplies, in the event a tutor is absent. It is strongly encouraged that providers arrange a meeting with the principals to discuss supervision, safety and security issues as well as review the school’s safety plan; discuss pertinent aspects of the provider emergency procedures and schedule sessions and room assignments. While it is the responsibility of providers to maintain the safety of students from the time the students arrive until the students are placed under the control of the parents/guardians or other approved caregivers, at the end of the services; the overall safety and control of students is ultimately a shared responsibility of the provider and the school. O.3 Incident Reporting The Provider shall notify immediately by facsimile and mail within twenty-four (24) hours of an accident or incident when a student has suffered an injury, or injured another individual, or has been involved in an activity requiring notification of law enforcement or emergency personnel.

The Provider shall further be obligated to report an accident or incident to appropriate authorities with a copy to the District when it is notified or otherwise becomes aware of circumstances including, but not limited to: all allegations of molestation, child abuse, or missing children under the Provider’s supervision. The Provider agrees to submit a written summary report of the occurrence to the School Board within three (3) days of original notification.

The Provider further agrees to notify the District immediately, of any information that may be detrimental to the health or safety of any students or that may inhibit the Provider’s performance of this Contract. O.4 Tutoring Limits As per the FLDOE, the Provider shall limit tutoring to six (6) hours per week or up to two (2) hours per day, with the exception of weekends when the provider is allowed to provide up to three (3) hours of tutoring per day. The District will not compensate any Provider for any tutoring which occurs beyond six (6) hours in a week, provided that a week shall be considered Sunday through Saturday. O.5 Supplies/Materials The Provider shall be solely responsible for the provision of all appropriate supplies, equipment, materials and facilities for each student as required in his/her SLP. O.6 Attendance Daily student attendance must be recorded by the Provider for each student (Appendix N). Whether the student attends a program in the school, a community

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center, or the instructor visits the student’s home, students or parents (acceptable for kindergarten students only) must initial the Monthly SES Individual Student Attendance Report form for each tutoring session. In the case of in-home tutoring, students as well as a parent, must initial the form. Providers must submit the form, along with the company invoice and the Title I EOM report to Title I Administration. P. MONTHLY SES INDIVIDUAL STUDENT ATTENDANCE REPORT P.1. Instructions All Providers MUST provide a Monthly SES Individual Student Attendance Report form along with thel company invoice. Information on this form must be entered on a daily basis for each student in attendance, as follows: • Input student’s name, student identification number, Provider name and code,

and reporting month/year on the upper left hand corner of this form for each applicable line.

• Input the current name of the school and current school code the student attends during the regular school day as well as the tutor’s first and last name(s), and the maximum number of annual billable hours that your company will provide for 2009-2010 school year on the upper right hand corner of this form for each applicable line.

• Enter the total number of hours provided for the month on the appropriate line. • Indicate the number of hours of services under each respective day of the

month. The hours listed on this form and invoiced MUST be in 30 minute intervals (i.e. 0.5, 1.0, 1.5, hours etc.).

• Have the student print his/her initials on a daily basis, under each respective day of the month for which he/she is in attendance on the bottom row of the grid. Hours of services will be removed if student’s initials are missing or wrong.

• Each tutor who provided tutoring during the month must print his/her initials in the appropriate box to indicate the date(s) when services were provided by that tutor. Hours of services will be removed if tutor’s initials are missing or wrong.

• Have a parent print his/her initials on a daily basis, under each respective day of the month for which his/her child is in attendance (required for in-home tutoring only). Hours of services will be removed if parents’ initials are missing.

• The tutors whose initials appear in the Tutor’s Initials section must also print their name at the upper right hand corner of the form and underneath the tutor’s certification statement. Each tutor whose initials appear in the grid must also sign and date the form.

• Hours of service will be removed if the provider did not receive official communication from the Title I Administration office verifying that the tutor was cleared prior to the first 2009-2010 tutoring session.

• The original Monthly Supplemental Educational Services Individual Student Attendance Report must be signed and dated in blue ink by the Principal of the Provider Agency, or authorized representative(s) as substantiated by the

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SES Provider Authorized Representative Form for Documentation on file with the District (Appendix H) and must be attached to the invoice.

• Whiteout/correction fluid shall not be used under any circumstances to make corrections on student’s dates/hours/initials, parent’s initials (required for in- home tutoring), and/or tutor’s name, initials, and signature. Any attendance sheet which includes whiteout/correction fluid in the afore-mentioned fields will have the hour(s) of service for the day(s) removed and the provider will not be compensated by M-DCPS. If corrections are needed, the instructions on page 20 are to be followed.

Q. INVOICING Q.1. Instructions All Providers MUST submit invoices on the official M-DCPS Invoice Form (Appendix O). • All services MUST be invoiced in 30 minute intervals (i.e. 0.5, 1.0, 1.5, etc.). • An original Title I EOM Report (Appendix M) and all Monthly Supplemental

Educational Services Individual Student Attendance Reports (Appendix N) with original signatures in blue ink by the Principal of the Provider Agency, or authorized representative (as substantiated by the SES Provider Authorized Representative Form for Documentation on file with the District), must be submitted.

• All invoices are due by the 5th each month following the month of attendance in order for processing to be conducted in a timely manner.

• Invoices submitted after the 15th of the month will be assessed a fee of $60.00. For invoices submitted after the 28th of the month, a fee of $10.00 per day shall be assessed. Invoices returned to Providers for corrections must be resubmitted to the District within five (5) business days of notification. Otherwise, a fee of $10.00 per day will be assessed for corrections submitted after the 5th business day of notification. Invoices returned to the Provider for corrections more than one time for the month shall be assessed an administrative fee of 2% of the total invoice amount. The District shall deduct the appropriate fees delineated above from the total invoice amount.

• Invoices must be sent to:

Mr. Rafael E. Urrutia, Accountability Officer Title I Administration Miami-Dade County Public Schools Attention: NCLB SES Billing 1450 N.E. 2nd Avenue, Room 500 Miami, FL 33132

DO NOT MAIL INVOICES DIRECTLY TO THE M-DCPS ACCOUNTS PAYABLE DEPARTMENT. M-DCPS TITLE I ADMINISTRATION MUST APPROVE ALL INVOICES BEFORE THEY ARE SUBMITTED TO ACCOUNTS PAYABLE. The invoices with required documentation may be hand-delivered or sent by mail.

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MAKE SURE THAT THE PROVIDER NAME, ADDRESS, AND THE M-DCPS VENDOR NUMBER ON THE INVOICE IS IDENTICAL TO THE NAME AND ADDRESS LISTED ON THE EXECUTED CONTRACT ON FILE. Also, the remit to address on the invoice must be identical to the remit to address on the Vendor Application. In the event that the remit to address changes, the provider must notify the M-DCPS’ Procurement Department in writing and copy the Title I Administration office. In order to expedite the review process of submitted invoices, providers must adhere to the following guidelines:

• Review the most recent and updated Tutor Status Chart provided via email by Title I Administration to verify that tutors are cleared to provide services. As per the contractual agreement, tutors must undergo background checks and drug screening prior to providing services to students.

• The names of all tutors who provided tutoring to students for the month must be entered on the space provided on the Monthly SES Individual Student Attendance Report. Additionally, each tutor who provided tutoring during the month must print their initials in the appropriate box to indicate the date(s) when services were provided by that tutor. Furthermore, all tutors who initialed the report are required to sign and date the Monthly Supplemental Educational Services Individual Student Attendance Report. The date must match the month in which services were provided and the supervisor’s signature cannot be dated prior to the last date of tutoring.

• Original student’s, parent’s (for in home-tutoring), and tutor’s printed initials (first name and last name), are required for each tutoring session. Providers will not be compensated for tutoring sessions that do not have the original student’s, parent’s (for in-home tutoring) and/or tutor’s initials.

• Units entered for each student on specific dates into the SES Web-Based System (Weekly Update) must match the hours entered on the Individual Student Attendance Report.

• The month entered on the Monthly SES Individual Student Attendance Report must match the month on the Title I EOM Report.

• This office will not accept Monthly SES Individual Student Attendance Reports if whiteout/correction fluid has been used to make corrections on student’s dates/hours/initials, parent’s initials (for in home-tutoring) and/or on tutor’s name, initials or signature and therefore, providers will not be compensated. If corrections are needed, the following procedures must be followed to indicate such corrections:

1. Hours entered on the wrong date must be corrected by drawing an arrow indicating the appropriate date when the tutoring session was provided.

2. If student’s and/or tutor’s initials were entered on the wrong date, a line must be drawn through the incorrect date and the student and/or tutor must initial on the correct date.

3. If a student completed the maximum number of sessions allowed and services are provided to the student beyond this date, a line must be drawn after the date of the last billable session.

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4. The supervisor signing the Individual Student Attendance Report must initial each page containing corrections. A written statement, on company letterhead, detailing each correction made to the forms must be signed and dated by an authorized representative as substantiated on Appendix H.

• An electronic Progress Report for the month must be completed and submitted via the SES Web-based System for each student listed on the Title I SES EOM Report.

• Providers are notified via email of invoice discrepancies. Providers will not be compensated for tutoring sessions that do not have printed/original legible student’s/tutor’s initials or tutor’s name and signature. Once an invoice is submitted to the Title I Administration Office, providers will be prohibited from taking the invoice out of the office. Therefore, if corrections are needed, providers may work from their copies and then, an appointment must be scheduled to come into the Title I Administration Office to transfer the corrections onto the original form. To expedite the review process, please place the Monthly SES Individual Student Attendance Report form in the same order that the student’s name appears on the Certified Report.

Q.2. Payment • The Provider is paid only for the sessions students attend and that have been

initialed by the student and the tutor(s) who provided the services. The District reserves the right to withhold payment if a review reveals that overcharges have been submitted by the Provider. Pre-assessments and post-tests are not billable.

• Invoices will be reviewed in the order they are received. • If applicable, the District will deduct the appropriate fees delineated on

Section III, S of the 2009-2010 SES Contractual Agreement from the total invoice amount. • Invoices submitted more than sixty (60) days after services are rendered are

subject to non-payment. • Title I Administration will verify the accuracy of the following information

before routing the invoice for payment:

COMPANY INVOICE (APPENDIX O)

Company Name, invoice number and date must be typed on the official M-DCPS Invoice Template

Payee must match company name on file, and includes phone and fax numbers Remit to address must also match address listed on Vendor Application Service period (month/year) must be indicated Total number of hours must match monthly hours on the Title I EOM Report and

hourly rate must match the rate indicated on the executed contract “Remit payment to” Provider’s name and address must be indicated Invoice must be signed/dated in blue ink by an authorized company

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Representative listed on Appendix H

TITLE I SES EOM REPORT (APPENDIX M)

Company name and vendor number Certified by company representative with signature and date in blue ink (person

must be listed on Appendix H, as an authorized representative)

MONTHLY SES INDIVIDUAL STUDENT ATTENDANCE REPORT (APPENDIX N)

Student name and ID # matches the Title I SES EOM Report Student has initialed each date of tutoring Each tutor who provided tutoring during the month has initialed in the

appropriate box to indicate the date(s) when services were provided by that tutor Monthly SES Individual Student Attendance Report hours/days match units of

time entered on the Title I SES EOM Report Tutor has been cleared by the Title I Administration office for the contracted

period prior to the commencement of tutoring Form is signed by those tutors listed at the top of the form, and whose initials

appear in the Tutor’s Initials section. Form is signed in blue ink by an authorized supervisor

Approved invoices are signed by a Title I Administrator and forwarded to Accounts Payable for payment, which is generated within 45 business days of submission of complete and accurate invoices. If you have any questions regarding invoicing processing, please contact Ms. Lenora G. Stafford, Records Specialist, Title I Administration, at 305-995-3075 or via email at lstafford@dadeschools.net.

R. PROVIDERS REPORTING REQUIREMENTS

R.1 Student Progress Report The Provider shall complete the Student Progress Reports online via the SES Web-based System in order to ensure that parents are provided with information on the student progress at least monthly in an understandable and unified format (Appendix B). The provider shall provide the parents with a printed version of the Student Progress Report. The District and the student’s teacher may be provided with electronic report unless written documentation is specifically requested. It is the provider’s responsibility to maintain a printed copy of each progress report generated for a student in the student’s individual file. In the event that a parent requires translation of the Student Progress Report, the Provider will be responsible for providing such translation services whenever practicable, however, translation of the information contained in the Progress Report into Spanish and/or Haitian-Creole shall always be practicable.

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R. 2 Tutoring Schedule Providers are required to maintain in the SES Web-Based System an up-to-date tutoring schedule for each assigned student, in order to ensure continuity of services, the safety of students, and the efficient monitoring of services and program implementation. The Provider shall communicate all changes in the student tutoring schedule to the parent and the student’s school. S. MONITORING/COMPLIANCE M-DCPS, Title I Administration is vested in maintaining the highest standards in the implementation of SES through a two-tier structure comprised of thorough monitoring visits from the school-site SES facilitator and Title I Administration staff. The areas to be monitored have been grouped into the following categories: Program Management, Delivery of Instruction and Student Records. The items of each category reviewed during monitoring are recorded in the respective school-site SES Facilitator and/or the Title I Administration Supplemental Educational Services Monitoring Tool (Appendix Q). Upon completion of theon-site monitoring, Title I Administration conducts a careful evaluation of the results, issue recommendations and contact the provider if a specific area is found to be non-compliant. The providers may be required to develop and implement a corrective action plan. Title I Administration has also implemented written complaints procedures to be used by anyone who in good faith believes that marketing strategies or services are not being delivered in compliance with federal, state, and local regulations, the SES Contractual Agreement between the District and the State-Approved Providers, and the Guidelines for Professional Conduct and/or Ethics regarding SES (Appendix P)

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III. APPENDICES

Miami-Dade County Public Schools

Student Learning Plans (SLP)

Attendance: Ensure that his/her child attends the scheduled sessions for the duration of the Student Learning Plan (SLP).

Participation: Actively participate and ensure that his/her child actively participates in the learning process.

Release of Records: Authorize Miami-Dade County Public Schools and the Provider to release to each other my child's contact information and test scores/academic records for the purpose of providing effective Supplemental Educational Services.

Survey Completion: Complete a satisfaction survey before terminating or withdrawing the student.

The district will not provide transportation.

Transportation: Transporation is the responsiblity of the:(select one) Parent Provider

PARENT AGREEMENT

PARENT AGREES TO:

Supplemental Educational Services Provider: NEXT LEVEL EDUCA

Contact Person: Telephone No.:

STUDENT INFORMATION

Name: IVANIA I. ACEVEDO DOB: 11/04/1999 Grade: 03

Student ID: 0102965 School: PAUL LAURENCE DUNBAR ELEM

Home Room Teacher:

Student Address: 2613 NW 10 AVE APT. 107 City: MIAMI State: FL Zip Code: 33127

Parent/Guardian: ESTER ZALDIVAR-ACEDV

Work Phone No:

Home Phone No: (000) 000-0000 Cellular No: Email:

Location No: 1441

ANDREA KILPATRICK (305) 826-9595

(786) 431-1957 jaibe5@aol.com

GENERAL INFORMATION

PROVIDER INFORMATION

Confidentiality: Not disclose to the public at any time the identity of the student receiving Supplemental Educational Services without (prior) written consent from the parent.

Applicable Laws: Provide services in accordance with all applicable civil rights, Federal and State Laws, and established Board policies applicable to the State-Approved SES providers.

PROVIDER AGREEMENT

SES PROVIDER AGREES TO:

Reading/Language Arts (An increase of 15% is expected on the identified deficiencies and skill gaps. This will be assessed using the Steps to Success Diagnostic Curriculum.)

Subject Area: Provide services to the above named student in:

Completed on: 11/12/20082009-2010

Miami-Dade County Public Schools

Student Learning Plans (SLP)

Length of sessions: 60 No. of sessions per week: 2 Total number of hours for school year

18.5

Provide services to the student according to the following schedule:

Schedule

School / room # (tbd)

Location of Sessions

Make payment to the Provider within 45 days upon receipt of a Total payment for the academic year will not exceed the annual Title I per student allocation.

complete and accurate invoice.

The School Board of Miami-Dade County, Florida agrees to:

Invoice The School Board of Miami-Dade County, Florida, for SES delivered to this student under this Agreement by the 5th of each month, until services have been terminated for the year, pursuant to Contract requirement.

Invoicing

Not Applicable

SPECIAL ASSESSMENTS

LESSON ALIGNMENT:

Provider agrees to provide services to to achieve goal(s) that have been developed in consultation with the parent and with input from the District; measure the student's progress toward achieving the goal(s) and improve the student's achievement related to the goal(s), consistent with applicable individualized academic plans as indicated below:

IVANIA I. ACEVEDO

Monthly

Progress Reports: Report to the parent/guardian, teacher and district representative the student's progress toward achieving identified learning goals stated in a language that it is understandable by the parent (select one):

(at least monthly)

Type of Instruction: Large group (1:10)

Days: T, Th (Please select days of tutoring)

Services should be provided until the last available administration of the Florida Comprehensive Assessment Test (FCAT) for the current school year.

Beginnng date: 11/11/2008 Ending date: 05/26/2009

Limit # of students per session to: 10 (maximum) Time of day (from) 3:30 pm to 4:30 pm

Miami-Dade County Public Schools

Student Learning Plans (SLP)

Timeline for Improving: The timeline for the student to meet achievement goal(s) is:

By the end of the tutoring services

Florida Comprehensive Assessment Test (FCAT) (N/A)

Assessment(s) used to develop the SLP

The student will be able to Determine the main idea or essential message in a text and identifies relevant details and facts and patterns of organization.

The student does not Construct meaning from a wide range of texts.

The student will be able to Select from a variety of simple strategies, including the use of phonics, word structure, context clues, self-questioning, confirming simple predictions, retelling, and using visual cues to identify words and construct meaning from various texts, illustrations, graphics, and charts.

The student does not Use the reading process effectively.

Measurement: An increase of 15% is expected on the identified deficiencies and skill gaps. This will be assessed using the Steps to Success Diagnostic Curriculum.

Reading/Language Arts

DEFICIENCIES AND ACHIEVEMENT GOALS

Miami-Dade County Public Schools

Student Learning Plans (SLP)

Parent/Guardian Name (print):

SES Provider Representative Name (print):

Ester Zaldivar-Acevdo Date: 11/12/2008 2:03:00 PM

Keshia Dixon Date: 11/12/2008 2:03:00 PM

Date: 11/14/2008 12:07:00 PM

Disapproval Comments:

District Representative Name (print): Rafael E Urrutia

Approved on: 11/14/2008

The Provider confirms that this information was reviewed with the parents in their home language:

English

DISCLAIMER - This is the ONLY Agreement parents/guardians must sign if they agree to have their child receive freetutoring under Supplemental Educational Services. No parent/guardian is obligated to sign an additional or separate Contract/Agreement for his/her child to receive free tutoring. Should the parent/guardian sign an additional or separate Contract/Agreement with Provider, it shall be the parent's/guardian's responsibility to cover the cost of such Contract/Agreement. In no event shall additional charges obligate the District financially, or shall incur any obligation or expense in excess of the annual Title I per pupil allocation.

This Agreement terminates automatically upon payment of the total amount for Supplemental Educational Services or as of the close of business on the specified ending date of service. The DISTRICT assumes no liability related to the provision of services by the Provider beyond the services identified in this Agreement.

TERMINATION CLAUSE - The District may terminate this Agreement at any time by providing written notice to theProvider, or if (a) the student does not make the adequate progress toward achievement of the above stated goal(s), or (b) the parent or guardian withdraws his/her child from receiving Supplemental Education Services. The PROVIDER shall not unilaterally terminate this Agreement. The Provider shall obtain written authorization from the DISTRICT before terminating this Agreement.

TERMINATION CLAUSE/DISCLAIMER

Date Received:

Miami-Dade County Public Schools TITLE I SUPPLEMENTAL EDUCATIONAL SERVICES (SES)

STUDENT LEARNING PLAN (SLP) PARENT SIGNATURE PAGE

Student Name ________________________________ Student ID Number ____________________ School ____________________________________________________ Grade ________________ SES Provider Name: ______________________________________ Provider Code: ____________ Changing Providers is not permitted once the District receives this STUDENT LEARNING PLAN (SLP). If you decide to withdraw your child during the 2007-2008 school year, another Provider may not be assigned. The Provider you choose will serve your child for the 2007-2008 school year. The District may terminate this Agreement at any time by providing written notice to the Provider, or if (a) the student does not make the adequate progress toward achievement of the goals stated in the SLP, or (b) the parent or guardian withdraws his/her child from receiving Supplemental Educational Services. The PROVIDER shall not unilaterally terminate this Agreement. The PROVIDER shall obtain written authorization from the DISTRICT before terminating this Agreement. This Agreement terminates automatically upon payment of the total amount for Supplemental Educational Services or as of the close of business on the specified ending date of service. The DISTRICT assumes no liability related to the provision of services by the Provider beyond the services identified in this Agreement. This is the ONLY Agreement parents must sign if they agree to have their child receive free tutoring under Supplemental Educational Services. No parent is obligated to sign an additional or separate contract/agreement for his/her child to receive free tutoring. Should the parent sign a separate contract/agreement with Provider, it shall be the parent’s responsibility to cover the cost of such contract/agreement. In no event shall additional charges obligate the District financially, or shall incur any obligation or expense in excess of the annual Title I per student allocation. Please Note: The signature below acknowledges my participation in the development and receipt of the Student Learning Plan for my child. ____________________________ _____________________________ _______________________ Parent/Guardian Name (Print) Parent/Guardian Signature Date __________________________ ___________________________ ____________________ SES Provider Name (Print) SES Provider Signature Date ___________________________ ____________________ District Representative Signature Date

REV. (07-07)

Miami-Dade County Public Schools Title I Administration - Supplemental Educational Services (SES)

Student Progress Report

Reporting Period 1 1/1/2008 to

Student: ID#: Grade: 03

SES Provider:

School: I

FELC TUTORS confirms that the above-named tutor(s1 have met the following rnlnlrnum qualifications to provide SES tutoring: - Earned a high school diploma and has completed two (2) years of college equivalent to 60 semester hours, or

an Associate Degree, or has passed a local professional academic assessment.

- Has undergone a requlred background screening, indusive of fingerprinting and drug testlng, with the Florida Department of Law Enforcement or other entity approved by the School Board, prlor to the time they began tutoring students.

Name of Tutor Completing thls Report: I Name of Providefs Representatlve Entering Report Online:

Date: 121812008

ule for Thls mortl- (- to 1113012008

Locatlon of Tutoring:

School I room # (TBA)

Frequency of Progress Reporting:

Monthly

Length of Sesslons:

60

Type of Instruction:

Large group (1 : 10)

Total Number of Tutorlng Hours to be Delivered Thls School Year:

18.0

Tlme of Day:

3:20 PM-4:20 PM

Page I of 3

Miami-Dade County Public Schools Title I Administration - Supplemental Educational Services (SES)

Student Progress Report

Number of Days Absent: None

Number of Tutorlng Hours Received for this Perlod: 7.0

None

Student's P r w m & Math

- The student does not:

1 , Understand number systems.

Measurable Goal(s) - The student All be able to:

1 - Uses number patterns and the relationships among counting, grouping, and place value strategies to demonstrate an understanding of the whole number system.

2 - Understand and use the real number system.

- Goal Met

Not Addressed

Comments on Status of Goal@):

Goal was not addressed during this repwting period.

How Progress was Determined:

Other (specify) (Goal was not addressed during this repwting period.), QuestlonlAnswer, Tutor Obsewations

Recommendations for Next Progress Pedod:

This goal will be addressed upon mastery of goal #I.

Page 2 of 3

Miami-Dade County Publlc Schools Tltle I Administration - Supplemental Educational Services (SES)

Student Progress Report

Raadinglla nguage Arts

ldentlfled D e f i c w - Tho student does not:

1 , Understand the nature of language.

Measurable Goal@) - The student wHI be able to:

1 - Recognize basic patterns In and functions of language (patterns such as characteristic sounds and rhythms and those found In wrltten forms: functions such as asking questions, expressing oneself, describing objects or experience, and explaining).

2 - Understand that there are patterns and rules in the syntactic structure, symbols, sounds, and meanings conveyed through the English language.

mumt&d Goal Exceeded

Not Addressed

Comments on Status of Goal(s):

Goal was not addressed during this reporting period.

How Progress was Determ lned:

3ther (specify) (Goal was not addressed during this reporting period.), QuestionlAnswer, Tutor Obsewations

Recommendatbns for Next Progress Perlod:

This goal will be addressed upon mastery of goal #I.

If ou have an uestions or concerns about this Progress Report, please call at*

SI usted tlene alguna pregunta sobre este lnforrne de Progreso Acerddmlco, por favor llame a

oubyen sousi sou Rapb Pwogd sa a, sllvoupl& rele nan

Page 3 of 3

Appendix M

Supplemental Educational Services (SES) Fall Enrollment 2009-2010 School Year

Parental Choice Information Fairs for SES

Supplemental Educational Services (SES) is a program under No Child Left Behind (NCLB) that provides FREE Tutoring to free or reduced price meals eligible students who attend certain Title I Schools. Miami-Dade County Public Schools (M-DCPS) will be hosting the following Parent Information Fairs in order for parents to meet representatives of the SES tutoring companies and to sign-up their children for this free academic program:

Locations Dates Times

William H. Turner Technical Arts High School

10151 N.W. 19th Avenue Miami Fl, 33147

Saturday, August 29, 2009

10:00 a.m. to 12:00 p.m.

Homestead Senior High School

2351 S.E. 12th Avenue Homestead Fl, 33034

Saturday, September 5, 2009

10:00 a.m. to 12:00 p.m.

For more information or to find out if your child attends an

eligible school, please call (305) 995-4549 or visit the M-DCPS’ No Child Left Behind Act of 2001 (NCLB) Choice Website at

http://nclbchoice.dadeschools.net

Appendix D

Provider Name/Provider CodeAffliated Provider Name/Provider Code

M-DCPS Employee Name Employee #Date of Birth

Work Location Name/ Number

Please be advised that it may take several weeks before providers receive notification from Title I Administration regardingclearances. Therefore, to avoid violation of Section III.O. of the 2009-2010 SES Contractual Agreement, names should besubmitted at least four weeks in advance before allowing staff to have direct contact with students.

Original with Provider Copy to Employee Copy to Work Site Administrator/Principal

This form will only be accepted if it is submitted electronically to Title1SES@dadeschools.net.

The Supplemental Educational Services (SES) Program requires that a background check (e.g. drugscreening and fingerprinting) be completed for each staff member. The staff listed below are currentlyemployed by the District for the school year 2009-2010 and have completed and signed an SESProvider/School Board Dual Employment Disclosure (Appendix E), which shall be retained on file atthe provider's facility. Therefore, our agency is requesting that the required fingerprinting/drugscreening be waived. It is our understanding that the waiver will only be approved for the employee ifthe employee has met and cleared all background requirements (fingerprinting/drug screening). Also,our agency understands that no staff will be allowed to work directly with students until TitleI Administration provides us with this information.

Please review the following list and verify that each employee has on record having met and cleared allof the fingerprinting and drug screening requirements and therefore, may be employed with our entity todeliver SES. Thank you for your assistance.

2009-2010 Background Check Waiver for M-DCPS Employees

_________  Initials  7/9/09

Appendix E 

SES Provider Name & Title of Provider Representative Date

2009-2010 SES Provider/School Board Dual Employment Disclosure

School Board Rule 6Gx13-4C-1.081: TUTORING requires that any public school employee who engages in independent tutoring for a fee of any student enrolled in the public schools shall not arrange to tutor for a fee, nor to solicit for a private school, any student currently enrolled in his/her class. The rule further requires that the employee shall not tutor any student for a fee, during regular working hours of the employee. _______________________________________________, an approved SES Provider,

acknowledges that it has engaged the services of _____________________________________,

an employee of Miami-Dade County Public Schools (M-DCPS), to provide Supplemental

Educational Services (SES) to eligible students on behalf of the Provider in association with the

2009-2010 SES Contractual Agreement entered into between the Provider and M-DCPS. Any

activity conducted by the employee on behalf of the Provider shall occur during non-School

Board hours. M-DCPS shall not be considered a party to any employment agreement between

the Provider and employee; however, the employee must conform to all Board Rules governing

the conduct of School Board employees at all times. Any violation of Board Rule

6Gx13-4C-1.081 may subject the employee to disciplinary action in accordance with School

Board Rules and any governing labor contracts.

Each Provider listed on the 2009-2010 Background Check Waiver for M-DCPS Employees

(Appendix D) shall be responsible for retaining the original signed 2009-2010 SES

Provider/School Board Dual Employment Disclosure form for each M-DCPS employee

who is also employed by the Provider.

Employee Name Employee’s Signature Date

REQUEST FOR FINGERPRINTING AND DRUG SCREENING OF NON M-DCPS SES STAFFAppendix F

SES Provider Name: Provider Code:Affliated SES Provider Name: Provider Code:

Name of Employee Social Security # Date of Birth

This form will only be accepted if it is submitted electronically to Title1SES@dadeschools.net.Pursuant to Section III O. of the 2009-2010 SES Contractual Agreement, the Provider agrees to: "The Provider agrees that as a condition of entering into thiscontract, it will ensure that all staff members, including any administrative personnel who may have contact with students or visit school facilities while studentsare present, have undergone background checks with the Florida Department of Law Enforcement, so that any person representing their organization enteringschool grounds or having direct contact with students, shall meet Level 2 screening requirements as described in §1012.32, Florida Statutes and have beenfingerprinted and approved by the District prior to the time they begin working with students by completing for each contract period the SES Request forFingerprinting and Drug Screening of Non M-DCPS SES Staff Form and submitting the form to the Title I Administration office."

Position

Name of FL County/School

District of Prior Background Check

(If Applicable)

Pursuant to Section III.O. of the 2009-2010 SES Contractual Agreement, the Provider also agrees to "conduct general drug screening on all applicants that willbe delivering tutoring services and/or who will regularly have contact with students, in the manner set forth in School Board Rule 6Gx13- 4-1.05 and the Miami-Dade County Public Schools Drug-Free Work Place Technical Guide. A negative drug screening result shall be a requirement for employment. The cost of drugscreening will be borne by the Provider or the employee."

______Initials 6/12/09

Appendix H

6/3/09

SES PROVIDER AUTHORIZED REPRESENTATIVE FORM FOR DOCUMENTATION

________________________________________________

Provider Name

Document

Representative Name

Title

Student Learning Plans (SLPs)

Monthly SES Individual Student Attendance Reports as Supervisor

Invoices & Certified Reports

Any and All SES Related Documents

(Attach additional forms if necessary)

I, the undersigned, certify that I am the Principal of the Provider Agency and hereby give permission for the above-named individuals to sign the designated documents.

Name (Print) Title Date

This form must be submitted electronically to TitleISES@dadeschools.net. No faxes or hardcopies will be accepted.

Code of Professional Conduct and Business Ethics For

Supplemental Educational Services Providers

Amended January 8, 2008

This revised code of ethics, as adopted by the EIA Board of Directors, shall become effective January 8, 2008. SES Providers (and other education service providers) operate in an environment that touches communities, school officials, parents, students and other providers. The importance of the activities and complexity of the interactions make it paramount that EIA member organizations adhere to the highest standards of professional conduct and business ethics. In its role of providing critical leadership to the education industry, both public and private, EIA has adopted this voluntary code to describe key organizational behaviors and policies that will guide its member companies and others. High quality educational programs delivered by trained professionals represent the core value that is to be reflected throughout all of our partnerships with schools, parents and students. The following structure represents the collective judgment of what constitutes ethical behavior. EIA members are committed to using it to guide decision-making and performance at all levels of their organizations—from the CEO to the employee in the classroom. Accountability for achieving desired results consistent with these guidelines and standards is the ultimate benchmark upon which EIA member service providers will be judged. We encourage States and Local School Districts to adopt these guidelines into their governance, contractual and oversight systems and apply all appropriate sanctions when the guidelines have been breached. EIA Compliance Procedures:

1. EIA will develop educational materials on these standards for use by providers, States and school district personnel. These materials will be distributed to members and non-members alike for their incorporation into their internal staff development procedures.

2. All EIA members will sign a statement acknowledging their acceptance of these standards. EIA will maintain a list of signers on its website for the public to review.

3. When a State or School District completes an investigation and has a finding that a breach of these guidelines has occurred, EIA may issue its own censure, suspend or terminate the membership status of the Member. Before EIA acts, it will discuss the matter with the party and offer the party the opportunity to present its information to an ad hoc committee of the Board of Directors.

General Guidelines

In the conduct of business and discharge of responsibilities, Providers commit to:

1. Conduct community outreach and student recruitment and to serve students fully consistent with the terms of their state-approved application and all state and local policies.

2. Conduct business honestly, openly, fairly, and with integrity. 3. Comply with applicable laws, statutes, regulations and ordinances. 4. Avoid known conflict of interest situations. 5. Never offer or accept illegal payments for services rendered. 6. Apply these guidelines and standards throughout the company by insuring all employees understand

them and act accordingly. 7. Refrain from publicly criticizing or disparaging other providers. 8. In the case of any conflict, first attempt resolution directly with each other. However, the parties involved

may ask EIA to help mediate potential disputes. 9. Comply with the confidentiality and non-disclosure provisions of all applicable federal, state and local

laws, including those relating to student identity, records, reports, data, scores and other sensitive information.

10. Be factual and forthright in reporting and documenting attendance rates, effectiveness of their programs, and in explaining the theoretical/empirical rationale behind major elements of its program, as well as the link between research and program design.

11. Take appropriate corrective action against provider employees, consultants or contractors who act in a manner detrimental to the letter or spirit of this code. 12. Take immediate steps to correct any actions on its part that willfully or inadvertently violate of the letter or spirit of this code.

Standards Specific to SES

EIA Members will consistently implement the NCLB Supplemental Services provisions and promote full access to SES services. To that end, Providers Shall: 1. Not compensate school district employees personally in exchange for access to facilities, to obtain

student lists, to assist with marketing or student recruitment, to promote enrollment in a provider’s program at the exclusion of other providers, to obtain other similar benefits for their SES program, or for any illegal purpose.

2. Not employ any district employees who currently serve the districts in the capacity of Principal, Assistant Principal, or school or district SES Coordinator.

3. Not employ any individuals, including teachers, parents or community leaders, who have any governing authority over a school district or school site. The sole exception shall be in school districts that are considered rural and where there are few providers.

4. Not hire school-employed personnel for any purpose other than instruction-related services or program coordination, as described in item #3 in the next section below.

5. Not make payments or in-kind contributions to schools or school personnel, exclusive of customary fees for facility utilization in exchange for access to facilities, to obtain student lists, to increase student enrollment, to obtain other similar benefits for their SES program or for any illegal purpose.

6. Not misrepresent to anyone, including parents (during student recruitment), the location of a provider’s program, principal/district or state’s approval of a provider, or the likelihood of becoming so approved.

7. Not offer a student, parent or teacher any form of incentive for signing-up a student with a provider. This includes restricting the promotion of any allowable attendance or performance incentives to the period following student enrollment. Only then may the provider inform the student of any incentives that are directly linked to attendance or performance in SES.

8. Not sponsor promotional events including pizza parties on school grounds for student recruitment that are for the sole benefit of a single provider. The preferred practice is for the school to organize such

recruitment events that are for the benefit of all providers, accepting voluntary sponsorship from providers.

9. Not employ any SES-enrolled student. 10. Not use a district enrollment form that has the selected provider’s name pre-printed as part of the form.

Any facsimile of the enrollment form used to demonstrate how to accurately complete it must be clearly marked as “SAMPLE” and this facsimile shall in no way be used to actually enroll the student.

11. Not encourage students/parents to switch providers once enrolled. A student is considered enrolled once the District has issued the formal student / Provider selection list.

Providers MAY: 1. Provide simple door prizes of a nominal value (approximately $2 per prize) and refreshments to

potential students and their families, while attending informational sessions. 2. Offer enrolled students performance rewards with a maximum value of $50 that are directly linked to

documented meaningful attendance benchmarks and/or the completion of assessment and program objectives. These incentives shall not be advertised in advance of actual enrollment.

3. Employ a parent of an SES-eligible student subject to the following conditions. Each parent of an eligible student who is hired by a provider must have a written job description and must be compensated on the same basis as all other employees of the provider who perform similar work. No parent may receive any commission or other benefit related to the enrollment of his or her child in a provider’s program, nor may a parent be subject to any employment action by the provider on account of the parent’s selection of an SES program for his or her child.

4. Employ school district employees (subject to items #2, #3 and #4 in the previous section above) for instruction-related services or program coordination purposes as long as the person does not restrict the marketing or enrollment opportunities of other providers, subject to District policies governing conflict of interests and other District-imposed requirements. However, tutors who are currently employed by the school district may not recruit students.

5. Include in tutor compensation, incentives for student achievement consistent with a company’s written policy.

For more information about the Education Industry Association, contact Steve Pines, Executive Director, 800-252-3280, spines@educationindustry.org, www.educationindustry.org.

Appendix L

SES Vendor Fingerprint Payment

Effective July 1, 2007, pursuant to Senate Bill 988, the revised fingerprint payment listed below applies to all contracted vendors who are permitted access on school grounds when students are present, who have direct contact with students or who have access to or control of school funds:

$61 Fingerprinting Processing Fee • $61 money order or company check made payable to “SCHOOL

BOARD MIAMI-DADE FINGERPRINTING” • No personal checks will be accepted

Required Forms of Identification • A current official picture identification such as a driver’s license,

passport or State of Florida identification card, AND • Your social security card must be presented at the time of printing!

Drug Testing • $31.90 Money order made payable to “Miami-Dade Co. Public

Schools”.

M-DCPS Fingerprint Office

1500 Biscayne Boulevard, Suite 141-R, Miami, FL 33132 Phone: 305-995-7472 Hours of Operation:

Revised 6/20/2007

Monday through Friday 7:00 a.m. – 4:00 p.m.

MIAMI-DADE COUNTY PUBLIC SCHOOLSTitle 1 (SES) STUDENT ATTENDANCE

Printed On 6/9/2009 5:24:59 PM

Page 1 of 1* Time is Entered as Units Equalling 1/2 Hour Per Unit. Monthly and Yearly Totals are in Hours.

7797147 6351 MITCHELL, PATRICK * 4 3 4 4 4 9.5 17.5

8276629 4341 MCDUFFIE, ANTONYESHA

* 4 4 4 3 7.5 17.5

8461410 6051 PARKS, MARQUIS * 4 4 3 5.5 17.5

8365208 6301 WALLACE, MICHEAL * 3 1.5 17.5

7614713 6051 ROLLE, EDWARD * 4 4 3 5.5 17.5

0037763 3661 TANIS, JEREMIAH * 4 4 4 3 3 3 4 4 2 4 17.5 17.5

5111399 7791 HIGGINBOTHAM, DIANDRA

* 3 4 4 4 4 4 4 4 15.5 17.5

0248691 5971 WILLIS, KAIVON * 4 4 4 4 4 4 4 3 15.5 17.5

5338670 7601 CONEY, GERALD * 4 4 3 4 7.5 17.5

0147027 3581 BROUGHTON, JOHNEICE

* 4 4 4 3 4 4 11.5 17.5

0061576 0681 PARKS, DAVION * 4 3 3.5 17.5

Total Students: 11 Totals: 100.5 192.5

Provider Number: 0421 - CONCERNED AFRICAN W Vendor Number: 0001022367

April, 2009

Std. ID Sh # Student NameSESPR 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

MTH HRS

ANN HRS

This month has been certified

Signed _____________________________ Date ______________

Name (print): _____________________________ Title: ________________________

11Total Students with SLP:

Important! - Hours of services will be removed if the listed tutor(s) was/were not cleared prior to providing services, tutors’, students’, or parents’ initials (for in-home tutoring) are missing or wrong, and/or white out was used on student’s Dates/Hours/Initials, and/or on Tutor’s Name, Initials or Signature.

MONTHLY SUPPLEMENTAL EDUCATIONAL SERVICES INDIVIDUAL STUDENT ATTENDANCE REPORT

Student Name: ___________________________________________ Current School: ______________________________________________ Loc. #: _______ Student ID #: ___________________________________________ Tutor(s) Full Name: _________________________________________________________ Provider Name/Code: ______________________________________ _________________________________________________________ _________________________________________________________

Reporting Month/Year: ______________________________ (submit monthly by the 5th of each month.) Maximum # of Annual Billable Hours: __________

Total Billable Hours this Month: _____________

Certification of Provision of Services: I hereby certify that Supplemental Educational Services have been provided to the above named student on the dates and for the times indicated herein. I also certify that at least one Progress Report has been completed for this month. I understand that any material misrepresentation may subject me to criminal, civil and/or administrative action. ______________________________________________ _________________________________________ ________________________________ Tutor’s Full Name Tutor’s Signature Date ___________________________________________________ _________________________________________ ________________________________ Tutor’s Full Name Tutor’s Signature Date ___________________________________________________ _________________________________________ ________________________________ Tutor’s Full Name Tutor’s Signature Date

I hereby certify that the above named tutor(s) have met the minimum qualifications established as the Title I standards for paraprofessionals, such as an earned secondary school diploma and two years of college (equivalent to 60 semester hours) or an Associate’s Degree, or have passed a local paraprofessional academic assessment and/or course. Also, I certify that the above named tutor(s) have met Level 2 screening requirements as described in § 1012.32, Florida Statutes and have been fingerprinted/drug tested, and received background/drug screening clearance by the M-DCPS Title I Administration Office prior to the time they begin working with students. I also certify that at least one Progress Report has been provided for this month to the student’s parent and homeroom teacher. ____________________________________ ___________________________________ ______________________________ ________________ Supervisor (print) Title Supervisor (signature) Date

Directions: The original Individual Student Attendance Report (with original signatures in blue ink by the Principal of the Provider Agency, or authorized representative as substantiated by affidavit on file with the District) MUST be mailed to the District on a monthly basis to:

Mr. Rafael Urrutia, Accountability Officer

Title I Administration Miami-Dade County Public Schools

Attention: NCLB SES Billing 1450 N.E. 2nd Avenue, Room 500 Revised on 07-21-09 FM-6926

Miami, FL 33132

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

No. of Hours

Print Student’s Initials

Print Parent’s Initials (Required for In-Home

Tutoring)

Print Tutor’s Initials

Miami-Dade County Public Schools Supplemental Educational Services

2009-2010

Directions: Information on this form must be typed and signed in blue ink by the Principal of the Provider Agency or authorized representative as substantiated by affidavit on file with the District.

Invoice Company Name: Invoice Number: ________________ Date: _______________ To: Mr. Rafael E. Urrutia Payee (Provider Name):_____________________________ Title I Administration- Attn. SES Miami-Dade County Public Schools Address: __________________________________ 1450 N. E. 2nd Avenue, Room 500 __________________________________ Miami, Fl 33132 Phone: 305 995-4549 City/State/Zip Code: ________________________

Ten-Digit Vendor Number: __________________

Provider Phone #: (____) _________________ Provider Fax #: (____) _________________

Service Period (Month/Year)

Services Rendered Title I use only

SES tutoring services for _______ hours of service at $_______ per hour

Invoice Amount: $_______________________

Total Amount to Be Paid

$____________

Adjustments

Hours of services will be removed and the invoice adjusted, if the tutor(s) listed on the Monthly SES Individual Student Attendance Report was/were not cleared prior to providing services, tutors’ or students’ initials are missing or wrong, and/or white out was used on student’s Dates/Hours/Initials, and/or on Tutor’s Name, Initials or Signature. In addition, as per the 2009-2010 SES Contractual Agreement, the fees outlined below will be deducted from the invoice amount, if applicable. The District reserves the right to withhold payment if a review reveals that overcharges have been submitted by the Provider.

Original Invoice Amount:

$____________________

Less Adjustment(s):

$____________________

Total Amount:

Please remit payment to: Provider Name: ___________________________________________ (Must be the address on contract and the Vendor Application) Address: __________________________________________________ __________________________________________________

City/State/Zip Code: ________________________________________ Name _______________________ Title: ___________________________ Signature: ____________________ Date: ___________

Title I use only If applicable, per the 2009-2010 SES Contractual Agreement the following fees will be assessed:

Adjustment(s) Fee(s) Invoice submitted after the 15th of the month $60.00 Invoice submitted after the 28th of the month $10.00 per day for each day after the 15th (10 x _______ = $_______)

Day(s) Total Invoice resubmitted after the 5th business day of the

notification $10.00 per day for each day after the 5th (10 x ________ = $_______) Day(s) Total

Invoice resubmitted more than once 2% of the total invoice amount (2% x ___________ = $______) Total invoice $ Total

$____________________

Miami-Dade County Public Schools Supplemental Educational Services

2009-2010Complaint Form

Complainant’s Name: Date:

Address:

Telephone Number: E-mail:

Complainant’s Description:

School District or School Representative Provider Parent Tutor Other

Subject of Complaint:

School District or School Representative Provider School Tutor Other

Who specifically is this complaint about?

Where did the incident you are complaining about take place?

Brief Description of Complaint: Please be specific and include relevant information. You may attach additional pages if needed.

For Miami-Dade County Public Schools Use Only:

Date Received:

Action Taken:

The complaint form must be completed and submitted along with back-up documentation, if available. Please submitvia e-mail by clicking the button at the bottom left side of the form, via fax at 305-995-2732 or to the following address:

Miami-Dade County Public Schools Title I Administration

Attention: Mr. Edgardo L. Reyes 1450 NE Second Avenue, Room 500

Miami, FL 33132

Print FormSubmit by E-mail

**This form is to be used to monitor the implementation of SES in each group visited and observed by District Representatives.

MIAMI-DADE COUNTY PUBLIC SCHOOLS SUPPLEMENTAL EDUCATIONAL SERVICES (SES) MONITORING TOOL**

2009-2010

Name of Observer: _______________________________________Employee #:____________________

Announced Visit____ Unannounced Visit____ Begin Time: _______ End Time: __________

Name of SES Provider

Location of Services Site Name: _____________________________________ Site Address: _______________________________________ SES Facilitator/Lead Tutor_____________________________________________________________________________

Number of Students Observed:_____________ Name of Tutor(s) Observed: __________________________ __________________________ __________________________ Name of Support Staff (if applicable):

__________________________

Subject(s) Room(s) □Reading □Language Arts

Grade Level(s)

______

Grade Level (s)

______

Grade Level(s)

______

Grade Level (s) ______

Type of Instruction Please check one

(√)

□Individual (1:1)

□Small Group (1:5)

□Large Group (1:8)

PROGRAM MANAGEMENT YES NO NOT OBSERVED

1. Provider’s staff is present before the delivery of services and assumes responsibility for students until tutoring begins.

2. Tutor is cleared to provide tutoring. (Fingerprinting/Background Screening) 3. Support staff is cleared to work. (Fingerprinting/Background Screening) 4. Tutor is wearing official SES identification badge. 5. Support staff is wearing official SES identification badge. 6. Tutor is not tutoring students enrolled in his/her class during the regular school day.

7. The appropriate tutor/student ratio as indicated in the RFA is maintained. 8. Time for snacks, breaks, or incentives is provided outside of the contracted time for the tutoring session.

9. The number of students in the group meets SLP specifications, as evidenced by the review of the following sample students:

___________ Ratio ( ) ___________ Ratio ( ) __________ Ratio ( )

10. Are procedures in place for the delivery of services if the tutor is not present?

11. Provider’s staff assumes responsibility for students after the delivery of services and remains until all participants are picked up by an authorized person.

12. Employee/Tutor/Volunteer has Training Acknowledgement form on file in the District office.

□Math □Science

DELIVERY OF INSTRUCTION

YES

NO

NOT

OBSERVED 13. Tutoring session begins and ends as scheduled on SLP. ___Yes ___No

If no, is this a documented make-up session? ___Yes ___No Explain:___________________________________________________

Beginning Time: ______________ Ending Time: _______________

14. Students are appropriately supervised during instructional time.

15. Tutor interacts with students and students are engaged in learning during tutoring sessions.

16. The tutor is prepared and begins instruction on time.

17. The tutor manages student behavior in an appropriate manner.

18. Instructional materials are available for all students.

19. The tutor continues to provide instruction throughout the contracted time for the tutoring session.

20. The instructional materials are matched to the needs/level of the students.

21. Instruction and instructional materials used by the provider are secular, neutral, and non-ideological.

22. Tutors give consistent feedback to students on what they are learning.

23. The tutor uses appropriate instructional strategies which are matched to the needs of the students, as stated on the (SLPs).

STUDENT RECORDS There is evidence of student records that include:

YES NO NOT OBSERVED

24. Student Learning Plans 25. Attendance Sheets

26. Progress Reports

27. Students’ Work

28. Emergency Contact Cards

29. Student Release Instructions

30. Other

FOLLOW-UP MONITORING VISIT RECOMMENDED

___YES ___NO

ADDITIONAL COMMENTS ________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

____________________________________ _________________ Observer’s Signature Date

6Gx13- 4C-1.081

Activities

TUTORING

The following rules shall apply to any public school employee who engages in independent tutoring for a fee of any student enrolled in the public schools:

1. The employee shall not arrange to tutor for a fee, nor to solicit for a private school, any student currently enrolled in his/her classes.

2. The employee shall not tutor any student for a fee, during regular

working hours of the employee nor on public school premises.

3. An employee who accepts tutoring engagements shall make arrangements with the parents for the fees to be charged.

Qualifications for Private Tutors

The following information is quoted from Rules of the State Department of Education, 6A-1.951:

"Private tutors. - Any person who tutors a child of compulsory attendance age, when such tutoring is in lieu of school attendance for the child, shall meet the following requirements:

"(1) He shall hold a valid Florida certificate to teach the subjects or grades in which instruction is given. "(2) He shall keep all records and make all reports required by the state and school board and shall make regular reports on the attendance of pupils in accordance with the provisions of Section 232.17, Florida Statutes. "(3) He shall require pupils to be in actual attendance for the minimum time as prescribed in Section 228.041(17), Florida Statutes. "(4) Any person who engages in private tutoring of children of compulsory school age who fails to meet the requirements shall be subject to prosecution under the provisions of the Compulsory Attendance Law."

Specific Authority: 230.22(2) F.S. Law Implemented, Interpreted, or Made Specific: 232.02(4) F.S.; 6A-1.951(4) FAC History: THE SCHOOL BOARD OF DADE COUNTY, FLORIDA Repromulgated: 12-11-74