Free chocolate and straight talk on

facilities data integration!

Tim Hansel, Julie Stines, & Theresa Thompson

2008-2009 Facts (8 campuses):

Students:•79,035 FTE

•101,727 Headcount

Faculty & Staff:

•17,067 FTE Faculty &Staff/

•18,624 Headcount

•825 Buildings

•31,134,889 GSF building space

•4,878 Acres

•$2,712,464,294 Operating Budget

A bit about Indiana University

Facts and Figures – Square FeetAssignable Square Feet

Number Gross Academic & Auxiliary Total Assignable

of Square Administrative Service Assignable To Gross

Campus Buildings Feet Activities Enterprises Square Feet Ratio

Bloomington 1 514 15,610,714 4,986,105 4,840,255 9,826,360 63%

IUPUI 2 126 9,874,397 3,417,590 2,535,159 5,952,749 60%

East 10 291,731 165,467 9,250 174,717 60%

Fort Wayne 41 2,097,728 657,617 782,495 1,440,112 69%

Kokomo 13 575,059 292,999 73,045 366,044 64%

Northwest 22 717,905 445,314 31,067 476,381 66%

South Bend 61 1,314,185 618,811 229,915 848,726 65%

Southeast 38 653,170 385,681 36,124 421,805 65%

Total/Avg Ratio 825 31,134,889 10,969,584 8,537,310 19,506,894 63%

Campus Student Faculty Staff Total

Bloomington 36,065 2,117 5,356 43,538

East-Richmond 1,587 123 144 1,854

IUPU-Fort Wayne 4,651 38 2 4,691

IUPUI 22,321 2,567 4811 29,789

Kokomo 1,989 116 126 2,231

Northwest-Gary 3,212 243 228 3,683

South Bend 4,937 359 302 5,598

Southeast –New Albany 4,273 289 248 4,810

Totals 79,035 5,852 11,215 96,194

Facts and Figures – Student/Faculty FTE

Major Projects in construction (system wide)

$363 million

Major Projects in planning and/or design

$655 million

Total $1.2 billion

Each month we average 1,300 active projects in planning/design/construction (includes smaller in-house design/built projects)

Planning and Construction (as of 7/2008)

Organizational StructureVice President for Capital Projects and Facilities

FIMS- 10 years ago…..C

AD

/CA

FM

MMS

GIS

Creating a Facilities Information Management System

“Breaking down the barriers”

“Breaking down the barriers”Our main barriers...

Data People Technology

“Breaking down the barriers”FIMS Data Flow Process Team:

•Formed in July, 1994

•CHARGE: Define facilities data flow and distribution to accommodate:

•One set of accurate base plans

•Archive of project files

•Link to room inventory

•Access for those who need it

•make it easy to use

•Expanded to include architects, engineers, physical plant staff

FIMS Vision

Provide at the desktop graphic and textual information needed for the

planning, design, construction, maintenance, or management, and

safety of facilities and infrastructure.  

FIMS …today

PeopleSoft•Student Information System• Human Resources

Kuali•Financial Information System•Capital Asset ManagementPinnacle

•TelecommunicationsOnbase•Document Management

IU Real Estate •Lease Management

Electronic Procurementand Invoicing Center

EH&S

Risk Management/Fire Safety

GIS

BIM

Kuali Open Source Software www.kuali.org

'When we say free, think free puppy not free beer.'Brad Wheeler, Indiana University

Focus shift

Administrative Systems:

•Less about choosing one “do it all” software

•More about integrating/interfacing appropriate software

•IU data warehouse Data-still in silos

•Trend and need is toward modeling and using the data effectively across the “silos” for business intelligence and decision support.

• Projections and Forecasting

Business Intelligence

What is your capacity?

Anyone using this model?

CEFPI Space Model Council of Educational Facility Planners International

Our Current Facilities Toolbox

BIM (Revit / NavisWorks)

CAD (AutoCAD/AutoCAD Map 3D) / SketchUp

CAFM (FM:Systems - linked CAD + SQL Server database)

CMMS (FacilityMAX by AIM)

EDMS (OnBASE)

GIS (ESRI site license / SDE environment/ArcGIS Server)

GPS (CORS station at Bloomington campus)

Project Bidding – online planroom (www.iuplanroom.com)

Project Collaboration (ProjectDox by Avolve)

Statewide Aerial Orthophotography and Pictometry obliques

CAD Master Library

• Central source for architectural base plan– Project start up

• Room number assignment

Facilities web front door

www.indiana.edu/~fims

Serving our Customers

FM:Interact (CAFM)

Life Safety

Egress