Freda Lowe - Sales Account Manager NorthKevin Sontag - Sales Account Manager South

Student Attendance Monitoring Student Attendance Monitoring SolutionsSolutions

Telepen overviewWhy monitor student attendance?Essential requirementsONYX attendance monitoringCase studies• University of Bedfordshire• University of Huddersfield

Integration and supportSummary and questions

SB Electronic Systems Ltd - TELEPENOver 35 years experience in data collection • Software, Readers and Systems

Universities and Academic Libraries

Experienced provider to Universities• Sentry Access Control• Secure Keyless Room Booking

Proven Technology

Student Attendance Monitoring solution• Integrated with your University card

Student Retention• Early identification and intervention of at risk

students• Reduce student drop-out and improve student

outcomes

Monitor Compulsory Elements• Fitness to Practice• Assignment hand in

University and Student fundingUK Border Agency Tier 4 requirements• Sponsorship Management System compliance• 10 missed contacts

Easy to useMinimise administrative burdenReliable and accurate informationFast turnaround with real time dataFlexible data analysisFlexible network optionsCost effective solution

Quick and easy to use• Minimal Lecturer involvement• Minimal impact on lecture time

Utilise existing student cards• Compatible all main card

formats• Avoid costly tokens/fobs

Robust and Flexible• Proven card reading technology• Fixed and/or portable devices

Network, WiFi or Standalone

Streamline admin workload• No chasing paper registers• Eliminate duplication• Minimise human error

Record multiple event types• Lectures, Modules, Exams • Coursework submission

Monitor student activity• Student retention• Compulsory elements• UKBA Tier 4 compliance

No Lecturer involvementUtilise existing student cardsCompact reader unitTACIM Lite features include:• Supports multiple card technologies• Red/Green confirmation light• TCPIP, Wi-Fi, GPRS, POE

Data stored locally if network down• Upload automatically when network available

Cost effective option

Range of devicesSome Lecturer involvementShared teaching roomsRemote areas/Offsite activitiesReal time data (Wi-Fi or GPRS)• No waiting for unit return• No need to manually upload data• No waiting for registers

Batch download• Return unit to office

Student Attendance Student Attendance NetworkNetwork

University Network

Wireless Portable Handler Service

Fixed Wall Box

Handler Application

ONYXStudent

Attendance Database

Onyx database – Raw Data• MySQL or SQL Server• Import student and event data • Student ID, events, locations, time & date• External queryExport to 3rd party systems• Timetabling, student records systemONYX attendance reports package• Dip-in interrogation and automated output• Access restricted to relevant student data• Visual aids for quick analysis• Multi-level for powerful diagnosis• Automatic email alerts

Data AnalysisData Analysis

Absentees Report for AdminName@university.ac.uk

Engagement: Biology Lecture B3Location: Lecture Room 2Start Time: 18/11/2009 11:00:00Module ID: PH-1005M Group ID: B1 Year: 1

Student Number Student Name05002345 Miss Geraldine Cross05002567 Mr Jack Edwards07001289 Mr Jonathan Gaines 08004567 Miss Julia Noble08005731 Miss Anthea Prowse 08006134 Miss Susan Smith08006261 Mr David Turner

Cumulative Absence Report for AdminName@university.ac.uk Student Number Student Name Consec Absenses As at06004513 Bob Jones 3 17/5/2010 10:10:0007001345 Grace Howard 3 17/5/2010 10:10:0008014534 Graham Hampshire 3 17/5/2010 10:10:00    Created 17/5/2010 10:10:20 Page 1

Student Bob Jones Start Date: 17/05/2010Student ID: 06004513 End Date:21/05/2010Card ID: 987654721

Event Date/Time Event Location17/05/2010 10:00:00 Introduction to Philosophy R302 Attended17/05/2010 11:30:00 History of Theology B204 Missed17/05/2010 14:00:00 History of Art S102 Attended18/05/2010 10:00:00 European History R3088 Attended18/05/2010 14:00:00 Introduction to Politics B208 Missed19/05/2010 11:30:00 Introduction to Economics B210 Attended

Unidentified Transactions Unidentified Transactions ReportReport

Date: 25/05/2010

Time Location Student Number Student Name Timetabled Event10:17:31 R304 07001345 Grace Howard RG3415 - Present10:33;42 R304 65244876 unknown RG3415 - Late11:12:07 R216 08014534 Graham Hampshire None11:14:34 R216 09323546 Robert Daniels None12:13:45 B204 65345789 Sophie Raines MP625 - Present12:22:03 B204 08571784 Sarah Davies MP625 - Late

January 2011 ReleaseJanuary 2011 ReleaseArchive facilityImport via SQL query with schedulerNew ‘Approved Absence’ mark functionNew ‘Late’ mark functionNew scan out functionAutomated email reports schedulerOnline markingZero attendance event reportRoom utilisation reportIntelligent report switching

Repeated Event Repeated Event Overall Attendance ReportOverall Attendance Report

Engagement: Introduction to Philosophy Module: PH-1004CGroup: BYear: 1

Time Student Number Student Name19/05/2010 16:00:00 07003267 Susan Dawkins Attended19/05/2010 16:00:00 07004567 Elliot Turner Absent19/05/2010 16:00:00 07007281 Richard Gissen Late19/05/2010 16:00:00 08007684 James Hampton Attended19/05/2010 16:00:00 08213976 Claire Little Absent

%age attendance 19/05/2010 16:00:00 60%

26/05/2010 16:00:00 07003547 David Roberts Attended26/05/2010 16:00:00 08007684 James Dorsetshire Attended26/05/2010 16:00:00 08217296 Matty Douglas Absent26/05/2010 16:00:00 07870957 Elliot Terrier Attended26/05/2010 16:00:00 07006513 Sheila Wilmot Late

%age attendance 26/05/2010 11:00:00 80%

%age attendance overall 70%

Serial Event Serial Event Cumulative Attendance ReportCumulative Attendance Report

Event Group: Introduction to PhilosophyFirst Event Date: 04/05/2010 10:00:00Most Recent Event Date: 25/05/2010 12:00:00

Module: PH-1004CYear: BGroup: 1

Student Number Student Name Attendance Percentage07008561 Mark Hargreaves 7507009012 Terry Nicks 5008002543 Helen Cunningham 10008004567 Edward Jones 7509128163 Emma Green 10009349172 Owen Smith 2509544991 Richard Wright 100

Reduce student turnover• Benefit students• Indirectly increase access to fundsTarget departments with high drop out rates• Computing / Business / Media• Biggest impact / Quickest feedbackFixed and Portable unitsAttendance database by TelepenAnalysis by university• Tutors / Academics / AdministratorsData merged with other systems53 units rolled out to date

Student Retention• Early Intervention with “at risk” students• Identify potential course/module issues

Wi-Fi fixed and portable units3500 events in first 3 weeks of pilot• 10 wall boxes

Continuing roll out programme• Currently – over 200 units• Oldham and Barnsley campuses

Analysis of data by university• Managed in university’s core software programme• Multiple report requirements

In house software and hardware development teamsContinuous product developmentCustomer driven solutionsExperience in 3rd party integration• Library MIS systems, Timetable systems

On Site installation and service engineers• First class technical knowledge

Dial in remote software supportISO9001 Quality approved

Integration and SupportIntegration and Support

35 years as experienced providers to universities and academic institutionsSuccessfully delivered Onyx systems in 8 UK universitiesProven technologyCustomer driven solutionsUtilise existing university campus cards• Single card solutionFlexible integration options• You choose how to analyse your dataOther applicationsExcellence in support

TELEPEN CustomersTELEPEN CustomersAccrington & Rossendale CollegeArchitectural AssociationBlackburn CollegeBradford CollegeBirmingham City UniversityCarshalton College      De Montfort UniversityDublin City UniversityDublin Institute of TechnologyGreenwich CollegeGuildhall SchoolHeythrop College     Imperial CollegeImperial College School of MedicineInstitute of Advanced Legal StudiesInstitute of Commonwealth StudiesJohn Radcliffe Hospital Medical LibraryLiverpool Hope UniversityLoughborough CollegeManchester Business SchoolManchester Metropolitan UniversityMiddlesbrough College

Norwich University College of the ArtsNorth East Worcestershire CollegeNorthumbria UniversityOxford Brookes UniversityPark Lane College, Leeds     The National ArchivesQueens University BelfastQueen Mary and Westfield CollegeRoyal College of Surgeons in IrelandSchool of Oriental and African StudiesSchool of Slavonic & East European StudiesStaffordshire UniversitySheffield Hallam UniversitySt. Georges Hospital Medical SchoolThe Wellcome TrustUniversity College DublinUniversity of AberdeenUniversity of BedfordshireUniversity of BirminghamUniversity of BradfordUniversity of BristolUniversity of DerbyUniversity of Central Lancashire

University College London University of EssexUniversity of HuddersfieldUniversity of HullUniversity of LeedsUniversity of LeicesterUniversity of LincolnUniversity of LiverpoolUniversity of LondonUniversity of ManchesterUniversity of NottinghamUniversity of OxfordUniversity of PortsmouthUniversity of SalfordUniversity of SheffieldUniversity of Stirling at InvernessUniversity of StrathclydeUniversity of SurreyUniversity of SussexUniversity of UlsterUniversity of WarwickUniversity of the West of EnglandWalsall College of Arts & Technology

For a copy of this presentation For a copy of this presentation go togo to

ftp://telepen.ftpuk.net/arc.ppt ftp://telepen.ftpuk.net/arc.ppt