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Fraud and corruption prevention
on-line tools and techniques
Dr Robert LangChief Executive Officer
Background
In 2003 the Foreshore Authority commenced a program of using on-line tools to assist in fraud and corruption prevention measures by:
• raising awareness;• improving management;• enhancing implementation;• improving monitoring; and • improving reporting.
On-line technologies
• Innovative and cost effective.
• Centrally manage resources across multiple sites.
• Ensure consistency and ease of access to staff.
• Automatic cross-checking.
On-line access to Resources
• The Authority’s intranet contains a resource centre where all policies, procedures and guidelines can be searched and accessed.
• Electronic documents contain links to other relevant information and Government websites.
On-line access to fraud and corruption resources
On-line gift and benefit register
• Enables employees to enter details of gifts and benefits.
• Based on the gift and benefit flowchart developed by ICAC.
• Contains automated workflows with sound reporting and audit trail.
On-line Gift and Benefits Register
On-line Declaration of Interests
• Employees can report perceived or actual conflicts of interest.
• Automatically forwarded for assessment and further action if required.
On-line procurement system
• Developed in-house to meet procurement requirements.
• Complies with NSW Government Procurement guidelines.
• Integrated with financial management system and delegations.
• Allows detailed reporting on transactions and exceptions.
On-line procurement system
Pop-up alerts and on-line policies
• To assist with raising awareness of fraud and corruption prevention initiatives, pop-up messages and images appear when accessing the corporate intranet.
• Fraud and Corruption prevention and reporting.
• Key fraud and corruption policies and updates.
• Staff must electronically accept the policy.
Pop up alert for Code of Conduct
Code of Conduct acceptance confirmation
Third party on-line tools
• The Authority uses a number of proprietary tools developed by the Authority’s internal auditors Deloitte to complement in-house measures.
• Dtect monitors transactions in the financial management system.
• Dtermine, was used by the Authority to deploy the NSW Audit Office’s Fraud Health Check Survey.
Ethics workshops
• Ethics workshops are conducted for all staff on a regular basis and are available to both new and existing employees. The on-line initiatives are designed to complement these.
• The workshops are designed to raise employee awareness of fraud and corruption prevention initiatives in the Authority, including education about the Code of Conduct and expected behaviour.
• The workshops include role-plays of hypothetical conflict of interest situations.
Benefits of on-line tools
• Increased awareness.
• More easily manage and monitor its fraud and corruption measures.
• Reduced administrative overheads associated with keeping records on fraud and corruption.
• Easily accessible audit trail.
• Automatically check and identify activities that may warrant further investigation for fraud or corruption.
• Centrally manage the dissemination and control version of documents more effectively and efficiently.
Questions?