FP&M Discretionary Grants Projects Definition Workshops 2015-2016

FP&M Discretionary GrantsProjects Definition Workshops

2015-2016

Index

Section 1: Funding Window ProcessSection 2: Statistical Overview of ApplicationsSection 3: ChallengesSection 4: ExpectationsSection 5: Scares and Critical SkillsSection 6: Apprenticeship/Learnership WageSection 7: Contact DetailsSection 8: Questions and Answers

Section 1


• Recap of New business Model

• The FP&M Board has approved a New Business Model as from 2014-2015 onwards: – The main objective:

• Increase Efficiencies • Unblock bottlenecks

– Decentralising Functions to Regional Offices • Align FP&M SETA to disburse and commit funding in the current Financial Year.

Funding Window Approval Process

• Discretionary Grant Funding windows opened annually parallel with Mandatory Grant from 01 January to 30

April

• Process aligned to DHET reporting requirements

• Projects implementation within each respective financial year

• No 15/16 funding awards will be implemented in the 16/17 financial year

• Professional execution of projects, with reduced errors

• Reduce inappropriate reporting and accounting challenges

• Speed and quality


• Regional recommendations from consolidated online application schedule - Final schedule concluded.

• Baseline allocation per learning intervention and category and to be within the FP&M Available Budget.

• Ensure fair distribution as per the Levy income per sub-sector.

• Qualifying Criteria: – DG Verification : Compliance – Legal Documentation– DG Evaluation : WSP/Scarce and Critical Skills Alignment

• Decision taken by Board and Exco regarding Approval/Non Approval.

• Approved and Unsuccessful Applicants notified in writing of the outcome.


Section 2


Statistical Overview of Applications

Type of Funding Budget Applied Cost Allocated Budget AvailableDisability 182,411,000.00 3,888,000.00 4,000,000.00 Fixed Window 2015 1,330,863,800.00 163,575,800.00 164,156,333.00 Rural Development 488,453,239.00 9,000,000.00 9,000,000.00 Sectoral Priorities 241,648,891.00 10,582,400.00 11,289,083.00 TVET 80,710,000.00 4,935,000.00 5,000,000.00 Special Projects 3,284,723.00 3,284,723.00 3,284,723.00

Grand Total 2,327,371,653.00 195,265,923.00 196,730,139.00 Statistics 100% 8% 8%


Per Intervention Budget Applied Cost Allocation PercentageAET 13,758,000.00 2,250,000.00 16%Apprenticeship 235,800,000.00 53,700,000.00 23%Bursary 106,485,000.00 30,200,000.00 28%Learnership - Rural/Disability 359,870,000.00 7,415,600.00 2%Learnership Employed 48,040,000.00 13,000,000.00 27%Learnership Unemployed 658,500,000.00 28,000,000.00 4%Other 143,219,652.00 9,237,501.00 6%Post Grad 21,400,000.00 1,800,000.00 8%Skills Programme 568,106,824.00 23,536,342.00 4%Workplace Experience / Internship 168,907,454.00 22,841,757.00 14%Special Projects 3,284,723.00 3,284,723.00 100%

Grand Total 2,327,371,653.00 195,265,923.00 8%


Sector Grand Total AllocationClothing 19,820,800.00 11%Footwear 5,873,600.00 3%Forestry 15,407,742.00 9%Furniture 17,230,200.00 10%General 3,714,000.00 2%General Goods 2,910,800.00 2%Leather 1,344,480.00 1%Packaging 18,590,200.00 11%Print Media 6,138,000.00 3%Printing 31,380,701.00 18%Publishing 9,967,800.00 6%Pulp and Paper 12,183,600.00 7%Textile 18,024,800.00 10%Wood Products 13,929,200.00 8%Grand Total 176,515,923.00 100%Unemployed Bursaries (Balancing) 18,750,000.00

Grand Total 195,265,923.00

Section 3

Section 1: Funding Window ProcessSection 2: Contents and Statistical Overview of ApplicationsSection 3: ChallengesSection 4: ExpectationsSection 5: Scares and Critical SkillsSection 6: Apprenticeship/Learnership WageSection 7: Contact DetailsSection 8: Questions and Answers

Some of the following Challenges were encountered:

• Invalid documentation (Tax clearance, etc.)• Outside FP&M SETA Scope• Incomplete / pending submissions.• Failure to meet deadline.• Over subscription (Statistics provided)• WSP and Pivotal Plan submitted and not approved• Projects applied for not linked to approved Pivotal Plan• Applications not addressing Scare and Critical Skills of the sector• Request for changes to funding awarded that ends up affecting targets• Unrealistic applications. i.e. Applying for 500 learners when our budget is for 600 learners

Challenges

Section 4


Expectations

• MOAs and Annexures to be accepted and completed in full by the authorized people.

• Contracting process has undergone some changes• Formal commitment document not used on online applications. Only Annexure

remains along with MOA• Electronic acceptance of terms and conditions by authorized signatory recorded

at bottom of every MOA page• Only last page of MOA needs to be signed by both parties for contract to

constitute a valid commitment

Expectations

Purpose of Discretionary Grants:To implement projects which assist the SETA in meeting the following:

Sector Skills Plan. Strategic Plan. Annual Performance Plan.

• As agreed and signed between the Department of Higher Education and the SETA.

•Purpose of the MOA:• To record respective Terms and Conditions applicable to both parties.

Expectations

Purpose of the Annexure: • To record project / intervention overview.• To record respective Terms and Conditions.• Manage Learner Registration Process• To record respective Terms and Conditions:

o Duration and Terminationo Fees and Expenseso Failure to completeo Impact and Success indicatorso Milestones / Deliverableso Payment Schedules

Expectations

Expectations

• 1st Tranche Claim: To be submitted with the signed Discretionary Grant Memorandum of Agreement and relevant Annexures Payment can only be effected once agreements have been registered by the SETA and invoice with all supporting deliverables per the Annexure have been submitted to be completed.

• Subsequent Claims:

Shall be effected once the Organisation has successfully met all the deliverables as stipulated in the Annexures. Please note: strict timelines indicated on the tranches must be adhered too. Above mentioned is in line with the FP&M SETA Business Model.

Expectations

Learner Agreements

• Providers have been trained on the Provider Learner Management System – Please contact Regional Office if not done

• Providers to ensure that Access Forms are completed and submitted for Login Credentials

Note: Organizations to capture learners and to submit originals to Regional Offices for verification!

Section 5


The Scarce and Critical Skills List :

• Address skills development imperatives

• Ensure alignment to the Human Resource Development Strategy

• Inform SETA funding and training facilitation according to industry needs

• The list is available from the FP&M SETA website: www.fpmseta.org.za

• NB: Scarce and Critical Skills take priority over all other intervention applications.

Scarce & Critical Skills

http://www.fpmseta.org.za/

Scarce Skills

OCCUPATIONAL CATEGORY OCCUPATION (SPECIALISATION)Managers Human resources, training and education, logistics, production and quality

management; supervisors, small business owner/manager

Professionals Work study officers, designers (including fashion and graphic designers), industrial and chemical engineers, forest scientists and sales and marketing specialists, ETD practitioners, editors

Technicians and trades workers Technologists and technicians (specializing in different disciplines), fitters and turners, printing machinists, patternmakers and mechanics, computer network technicians, electricians, production / operations supervisor (manufacturing)

SCARCEInsufficient number of qualified and

experienced people in specific occupations

Scarce & Critical Skills

Scarce Skills

OCCUPATIONAL CATEGORY OCCUPATION (SPECIALISATION)

Community and personal service workers

Fire fighters (forestry);

Clerical and administrative workers

Cost clerks, production coordinators and environmental practices inspectors;

Machinery operators and drivers Machine operators and mobile plant operators, machinists, upholsterers, cabinet makers, footwear closing production machine operator, leather processing machine operator, textile / leather / material cutting machine operator, sewing machine operator

Elementary workers Sawmill or timber yard workers, harvesters and printing table workers, pest or weed controllers, textile, clothing and footwear factory worker

Scarce & Critical SkillsSCARCEInsufficient number of qualified and

experienced people in specific occupations

• Skills gaps within FP&M organisations

• Deficiencies of specific knowledge, experience or competencies

• Influence level of effectiveness

• Hinder business growth

• Addressed through interventions and short courses

• Strategic management, leadership skills, industrial relations, financial management, train-the-trainer, supervisory

development etc.

Scarce & Critical SkillsCRITICALAddressed through provision of full

qualifications offered by HETs, TVETs and accredited private providers

Section 6


Apprenticeship/Learnership Wage

• Printing, Packaging and Textile Sector Specific Wage Rates as of 2015:

Apprenticeship/Learnership Wage

• Learnership Wage Rates for 2015:

Section 7


Contact Details

• Projects– Kennedy Matodzi – 011 403 1700– [email protected]

• Johannesburg– William Malema – 011-403 1700– [email protected]

• Cape Town– Leigh Hayes– 021-462 0057– [email protected]

• Durban– Lungile Shabangu– 031-7024482– [email protected]

REG

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HEA

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mailto:[email protected]




Section 8


31

Section 7

32

Thank-you

Closure

Documents

FP&M Discretionary Grants Projects Definition Workshops 2015-2016