Fourth Quarter Meeting - FL Early Learning...2019/10/25 · 2.Consider statutory authority to establish statewide child care reimbursement rates to reduce the variance and resulting

www.floridaearlylearning.com

Early Learning Advisory Council

Webinar

October 25, 2019

Fourth Quarter Meeting

ELAC Fourth Quarter Meeting

Call to Order– Introductions and Roll Call– Announcements– Approval of Agendas and Minutes

10/24/2019 2

Adrian Alfonso, ELAC Chair

OEL ‐ Office Updates– Strategic Planning and Priorities– EFS Modernization (EFS Mod) and

Mitigation of Risks– Program Updates– Legislative Update

• Early Learning Bill • School Readiness (SR) Funding Allocation

Formula Proposal

– State of ELAC


Agenda

Guest Presenters– Early Learning Coalition Digital

Safety: Why We Need Your Cybersecurity Governance Fred Hicks, CIO ‐ ELC of Miami‐Dade Monroe

– Association of Early Learning Coalitions (AELC) Update Lindsay Carson

10/24/2019 3

ELAC Committees– Committee Updates

– Open Discussion

– Public Comment

10/24/2019 4

Office of Early Learning Updates

Shan GoffExecutive Director

OEL | Office Updates

2020 Guiding Principles

10/24/2019 5

– Alignment with DOE– OEL Priorities

• Collaboration and Coordination• EFS Modernization Stabilization• Kindergarten Readiness• Program Accountability and Improvement

• Supports and Services to Families• Transparency

Strategic PlanningOffice of Early Learning (OEL) Strategic Planning

10/24/2019 6

Publications– Administrative Weekly Memos

– Early Learning Update

– Parents’ Pages

– Provider Outreach Newsletter

Workgroups and Partnerships– EFS Mod Workgroup Calls

– Equity Taskforce

– PDG B‐5 State Advisory Council

– Meetings with FLDOE, DCF, etc.

Strategic PlanningCollaboration and Coordination

10/24/2019 7

Frequent Communication – Bimonthly CCR&R Coordinator Calls

– Monthly Communication Directors Calls

– Biweekly ED Conference Calls

– Weekly EFS Mod Project Status Calls

– Monthly Finance Directors Calls

– Monthly Inclusion Calls

– Monthly Infant and Toddler Calls

– Monthly VPK Conference Calls

Daily monitoring of attendance/reimbursement dataOngoing action plan to address:1. System Functionality/Development Futures2. Data Validation3. Overpayments and Collections4. Local Consequences5. State Consequences6. Communication and Training

EFS Mod and Finance Updates

EFS Mod and Mitigation of Risks

10/24/2019 8

EFS Mod and Finance Updates

EFS Mod and Mitigation of Risks

10/24/2019 9

SR Program UpdatesSchool Readiness Monthly Waiting List History

FY 2003‐2004 to 2019‐2020

Fiscal Year 03‐04 04‐05 05‐06 06‐07 07‐08 08‐09 09‐10 10‐11 11‐12 12‐13 13‐14 14‐15 15‐16 16‐17 17‐18 18‐19 19‐20July 47,489 55,940 48,371 47,288 49,659 58,865 74,796 85,013 80,500 78,892 60,659 56,471 53,380 38,308 28,197 25,302 21,052August 53,274 53,321 54,275 44,536 59,376 64,557 80,751 90,791 84,098 68,414 57,750 64,687 52,527 43,945 33,593 34,597 23,502September 51,834 53,076 52,883 45,817 57,444 62,993 84,369 90,685 85,751 73,168 49,419 68,811 50,249 44,132 33,626 35,215 21,770October 54,612 52,406 57,615 41,972 56,095 65,436 87,553 91,957 81,607 68,516 47,826 68,950 42,560 40,356 34,071 30,702November 54,313 48,311 57,523 40,956 38,926 58,796 87,329 88,979 77,069 71,933 42,609 68,437 35,317 36,478 33,194 17,813December 47,801 44,569 58,042 42,975 42,446 47,662 87,697 78,906 75,110 67,676 36,770 64,548 30,926 31,915 31,237 21,695January 53,573 40,415 53,960 44,298 45,436 49,015 88,105 74,452 75,365 60,259 36,684 61,840 29,106 31,508 30,326 18,588February 46,315 39,596 27,705 44,898 46,279 47,760 84,218 67,988 71,803 58,134 37,121 58,614 25,774 28,835 29,553 16,945March 28,803 38,727 35,207 40,230 44,293 46,273 66,947 68,033 64,780 58,322 37,867 51,397 25,941 25,871 29,064 18,552April 28,978 39,677 41,146 43,241 43,866 57,671 62,235 70,869 66,206 57,182 43,624 53,596 27,260 26,053 27,227 17,525May 30,214 38,214 45,087 39,241 48,847 67,324 77,146 74,497 65,255 45,959 47,956 56,748 34,730 25,469 28,939 16,628June 58,687 40,582 45,118 40,839 53,612 69,492 80,157 78,324 68,747 65,032 52,336 59,057 36,872 26,550 31,399 15,231

Monthly Average 46,324 45,403 48,078 43,024 48,857 57,987 80,109 80,041 74,691 64,457 45,885 61,096 37,054 33,285 30,869 22,399 22,108Monthly Maximum 58,687 55,940 58,042 47,288 59,376 69,492 88,105 91,957 85,751 78,892 60,659 68,950 53,380 44,132 34,071 35,215 23,502Monthly Minimum 28,803 38,214 27,705 39,241 38,926 46,273 62,235 67,988 64,780 45,959 36,684 51,397 25,774 25,469 27,227 15,231 21,052

School Readiness ProgramWaiting List History

As of Fiscal Year: 2019‐2020

Fiscal Year 03‐04 04‐05 05‐06 06‐07 07‐08 08‐09 09‐10 10‐11 11‐12 12‐13 13‐14 14‐15 15‐16 16‐17 17‐18 18‐19 19‐20July 47,489 55,940 48,371 47,288 49,659 58,865 74,796 85,013 80,500 78,892 60,659 56,471 53,380 38,308 28,197 25,302 21,052August 53,274 53,321 54,275 44,536 59,376 64,557 80,751 90,791 84,098 68,414 57,750 64,687 52,527 43,945 33,593 34,597 23,502September 51,834 53,076 52,883 45,817 57,444 62,993 84,369 90,685 85,751 73,168 49,419 68,811 50,249 44,132 33,626 35,215 21,770October 54,612 52,406 57,615 41,972 56,095 65,436 87,553 91,957 81,607 68,516 47,826 68,950 42,560 40,356 34,071 30,702November 54,313 48,311 57,523 40,956 38,926 58,796 87,329 88,979 77,069 71,933 42,609 68,437 35,317 36,478 33,194 17,813December 47,801 44,569 58,042 42,975 42,446 47,662 87,697 78,906 75,110 67,676 36,770 64,548 30,926 31,915 31,237 21,695January 53,573 40,415 53,960 44,298 45,436 49,015 88,105 74,452 75,365 60,259 36,684 61,840 29,106 31,508 30,326 18,588February 46,315 39,596 27,705 44,898 46,279 47,760 84,218 67,988 71,803 58,134 37,121 58,614 25,774 28,835 29,553 16,945March 28,803 38,727 35,207 40,230 44,293 46,273 66,947 68,033 64,780 58,322 37,867 51,397 25,941 25,871 29,064 18,552April 28,978 39,677 41,146 43,241 43,866 57,671 62,235 70,869 66,206 57,182 43,624 53,596 27,260 26,053 27,227 17,525May 30,214 38,214 45,087 39,241 48,847 67,324 77,146 74,497 65,255 45,959 47,956 56,748 34,730 25,469 28,939 16,628June 58,687 40,582 45,118 40,839 53,612 69,492 80,157 78,324 68,747 65,032 52,336 59,057 36,872 26,550 31,399 15,231

Monthly Average 46,324 45,403 48,078 43,024 48,857 57,987 80,109 80,041 74,691 64,457 45,885 61,096 37,054 33,285 30,869 22,399 22,108Monthly Maximum 58,687 55,940 58,042 47,288 59,376 69,492 88,105 91,957 85,751 78,892 60,659 68,950 53,380 44,132 34,071 35,215 23,502Monthly Minimum 28,803 38,214 27,705 39,241 38,926 46,273 62,235 67,988 64,780 45,959 36,684 51,397 25,774 25,469 27,227 15,231 21,052

School Readiness ProgramWaiting List History

As of Fiscal Year: 2019‐2020

Source: Office of Early Learning, EFS Modernization. Data as of September 30, 2019.

10/24/2019 10

VPK Program UpdatesVPK Program Participation Rate

2005‐2006 to 2024‐2025*

Source: Voluntary Prekindergarten Education Estimating Conference, August 6, 2019. * 2005‐2006 ‐ 2017‐2018 are actual enrollments, 2018‐2019 are estimated enrollments and 2019‐2020 to 2024‐2025 are projected enrollments.

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

70.0%

80.0%

90.0%

48.9%

57.0%

62.5%

69.4%72.6%

75.9%79.8% 80.8% 81.0%

78.3% 78.0% 76.8% 75.8% 74.7% 74.7% 74.6% 74.0% 74.3% 74.2% 74.3%

10/24/2019 11

VPK Program UpdatesVPK Program Year Enrollments

Source: Voluntary Prekindergarten Education Estimating Conference, August 6, 2019. * 2005‐2006 ‐ 2017‐2018 are actual enrollments, 2018‐2019 are estimated enrollments and 2019‐2020 to 2024‐2025 are projected enrollments.

106,479

123,567134,717

147,752

156,826

165,374

175,125

174,250

171,063

166,627

169,181

169,230

169,412

169,986

173,516

175,577

174,617

174,216

174,213

176,433

75,000

95,000

115,000

135,000

155,000

175,000

195,000

10/24/2019 12

– Early Learning is a Priority– September and October

Committee Meetings Recap

– Early Learning Bill Highlights

– Legislative Budget Request– School Readiness Funding

Model Report

Legislative UpdateLegislative Update

10/24/2019 13

– Greater Accountability at State Level• Establish separate office• Provide SBOE with rulemaking authority

– Greater Accountability at the Local Level• Authorizes OEL/DOE to remove a coalition from eligibility to administer

programs and contract with a qualified entity and/or reestablish or merge the coalition if the coalition has not substantially implemented the SR plan and does not meet the performance standards and/or outcome measures adopted by OEL/DOE.

– VPK Program Enhancements and Accountability• Increases required training for instructors and VPK directors. • Providers on probation must implement both the approved curriculum and a

staff development plan. • Contingent upon appropriations, requires OEL adopt a program assessment.

Legislative UpdateEarly Learning Bill Highlights

10/24/2019 14

2020‐2021 Legislative Budget Request

School Readiness Budget Highlights

Fund Source

2019‐2020 Legislative

Appropriation*

2020‐2021 Legislative Budget

RequestIncrease / Decrease

% Increase / Decrease

General Revenue $ 144,555,335 $ 144,555,335 $ ‐ 0.00%

Child Care and Development Fund $ 521,709,466 $ 521,709,466 $ ‐ 0.00%

Social Services Block Grant $ 500,000 $ 500,000 $ ‐ 0.00%

Temporary Assistance for Needy Families $ 94,112,427 $ 94,112,427 $ ‐ 0.00%

Total $ 760,877,228 $ 760,877,228 $ ‐ 0.00%

*Funding includes:

• School Readiness base funding $ 689,927,228

• Quality Performance Incentive provider differentials $ 40,000,000

• School Readiness Match Program $ 30,000,000

• Fraud restitution payments $ 950,000

10/24/2019 15

Note: Funding does not include anticipated federal increases in CCDF reauthorization.


Partnership for School Readiness Budget Summary

Fund Source


Appropriation




General Revenue $ 2,306,067 $ 1,808,957 $ (497,110) (21.56%)

Child Care and Development Fund $ 19,400,000 $ 19,400,000 $ ‐ 0.00%

Temporary Assistance for Needy Families $ 3,900,000 $ 3,900,000 $ ‐ 0.00%

Total $ 25,606,067 $ 25,108,957 $ (497,110) (1.94%)

Funding includes:

• Help Me Grow Florida Network (GR) $ 1,808,957

• T.E.A.C.H. (CCDF ‐ incl. $7M N/R) $ 10,000,000

• Implementation of s. 1002(2)(o), F.S. (CCDF ‐ incl. $2.9M N/R) $ 6,400,000

• Teacher Training (CCDF ‐ incl. $3M N/R) $ 3,000,000

• HIPPY (TANF ‐ incl. $2.5M N/R) $ 3,900,000

10/24/2019 16


Voluntary Prekindergarten (VPK) Budget Highlights

Fund Source


Appropriation




General Revenue $ 402,280,371 $ 415,043,173 $ 12,762,802 3.17%

Total $ 402,280,371 $ 415,043,173 $ 12,762,802 3.17%

Increase includes:

• Workload increase $ 4,581,299

– Projected student enrollment (FTE): 160,940

– Increase of 1,876.34 FTE

• 2% Base Student Allocation increase (BSA) $ 8,181,503

– School year: From $2,437 to $2,486 = $49/FTE

– Summer: From $2,080 to $2,122 = $42/FTE

10/24/2019 17


Funding by Appropriations CategoryFund Source

2019‐2020 Legislative Appropriation


Increase / Decrease*


Salaries and Benefits $ 8,045,603 $ 8,045,603 0.00%Other Personal Services $ 140,414 $ 317,414 $ 177,000 126.06%Expenses $ 1,728,956 $ 1,378,956 $ (350,000) (20.24%)Operating Capital Outlay $ 20,000 $ 20,000 0.00%G/A ‐ Contracted Services $ 17,988,096 $ 18,338,096 $ 350,000 1.95%G/A ‐ Partnership for School Readiness $ 25,606,067 $ 25,108,957 $ (497,110) (1.94%)G/A‐ School Readiness Services $ 760,877,228 $ 760,877,228 0.00%G/A ‐ Early Learning Standards and Accountability $ 1,629,791 $ 1,629,791 0.00%Risk Management Insurance $ 28,665 $ 28,665 0.00%Voluntary Prekindergarten Program $ 402,280,371 $ 415,043,173 $ 12,762,802 3.17%Human Resource Service/State Contracts $ 32,240 $ 32,240 0.00%Education Technology and Information Services $ 3,265,010 $ 3,088,010 $ (177,000) (5.42%)Data Processing Services Northwest Regional Data Center $ 493,901 $ 493,901 0.00%Total $ 1,222,136,342 $ 1,234,402,034 $ 12,265,692 1.00%

Increase / Decrease includes:• Recurring Requests

– Increase for VPK Workload $ 4,581,299 – Increase for VPK BSA $ 8,181,503 – Revenue Neutral Budget Realignments

• Not Requested for Restoration of Nonrecurring Funds– Linking Educational Assets for Readiness Now and Riviera Beach Early Learning to Kindergarten Pilot $ (497,110)

10/24/2019 18

– Report submitted on October 1.– Funding Methodology

Recommendations: Three funding methodologies were proposed for consideration.1) 2014 SR Funding Model Work Group 2) Zone Model3) Conceptual Framework for an SR Funding Formula

SR Funding Model ReportSR Funding Model Report and Discussion

10/24/2019 19

SR Funding Model ReportSR Funding Model Report and Discussion

Additional Recommendations 1. Recalibrate reimbursement rates in 2020‐2021 using the anticipated additional CCDF

funds (approximately $140 million). This should be accomplished by targeting specific care levels (i.e., infant, toddler and preschool) and coalitions where the reimbursement rates are low. The goal of the recalibration of rates would be to reach the 75th percentile1.

2. Consider statutory authority to establish statewide child care reimbursement rates to reduce the variance and resulting inequities across coalitions.

3. Review the impact of SR program improvement initiatives for 2019‐2020 and 2020‐2021 including the use of contracted slots, as discussed in Section III, which gives high‐quality providers a stable revenue source to maintain services.

4. Determine the impact of the three methodologies, described in Section V., based on SR data and feedback from stakeholders.

10/24/2019 20

SR Funding Model Report2014 SR Funding Model Work Group Methodology

Proposed two similar models for consideration:

Both models:– Used the average funding rate per full‐time equivalent (FTE) child for the past three

years, with the most recent year weighted 50‐percent the second year weighted 30‐percent, and the third weighted 20‐percent. (Other models only used the current year funding rate).

– Reflected variations in local economic conditions through the use of the District Cost Differential (DCD).

– Limited any decreases in funding to 5‐percent per year.

The models varied on two factors:– The relative influence of the formula driven by statutory priority group numbers versus

the total eligible population of children ages birth through 5 under 150‐percent of the Federal Poverty Level. One model split the influence 50/50 and the other used a 60/40 split.

– The limitations of increases for any single coalition.

10/24/2019 21

SR Funding Model ReportThe Zone Model Methodology

Presented to the 30 early learning coalitions (coalitions) and Redlands Christian Migrant Association (RCMA) in 2019, and assigns counties into one of four zones using the Florida Price Level Index (FPLI) based on the following factors:

– Market Rate Survey– FPLI– Population Data– Child Care Level– Additional Assumptions

i. The calculation limited coalition base funding from the 2018 General Appropriations Act.

ii. The model assumed a compression rate of no more than $7 million new dollars per coalition to help infuse new dollars into communities at a reasonable price.

10/24/2019 22

SR Funding Model ReportThe Conceptual Framework for SR Funding Methodology

This model is similar to how the VPK Program is funded. The model would need to consider the following factors in order to equitably distribute funding across the 30 coalitions and RCMA.

– Statewide reimbursement rates by care level and provider type– FTE by county– FPLI or DCD– Local Quality Initiatives– Non‐direct services– Administrative costs– Quality Performance Incentives (Payment Differentials)

10/24/2019 23

www.floridaearlylearning.com

Shan GoffExecutive Director, Office of Early Learning250 Marriott Drive Tallahassee, FL 32399850‐717‐8550 ● Toll Free 866‐357‐3239

Questions?

10/24/2019 24

10/24/2019 25

State of ELAC

Discussion


EARLY LEARNING COALITION DIGITAL SAFETY: WHY WE NEED YOUR CYBERSECURITY GOVERNANCE.

Frederick L. Hicks, MSMEarly Learning Coalition CIO

Executive Doctoral Candidate in Information Security at St. Thomas University

26

10/24/2019

Child Identification Data Parent Identification Director and Teacher

Identification Data Some Credit Card Data Banking Information All of the HR Personnel Data

10/24/2019 27

https://miami.cbslocal.com/2019/06/26/key‐biscayne‐third‐city‐data‐breach‐florida‐cities‐paid‐hackers/https://www.upi.com/Top_News/US/2019/07/08/Ransom‐hackers‐hit‐Georgia‐courts‐after‐cities‐pay‐1M/4111562116580/

https://www.cbsnews.com/news/ransomware‐attack‐lake‐city‐florida‐pay‐hackers‐ransom‐computer‐systems‐after‐riviera‐beach/https://www.nbcnews.com/news/us‐news/ransomware‐hackers‐blackmail‐u‐s‐police‐departments‐n561746

10/24/2019 28

Recent costs to organizations as result of cyber attacks

No longer can we say ‘if’ we are attacked; instead, we must know what to do before, when, and after an attack occurs.‐Fred Hicks‐CIO of the Early Learning Coalition of Miami‐Dade and Monroe

Who was Attacked Cost to Recover

City of Rivera Beach, Florida $600,000

Lake City, Florida $460,000

Hispanic Unity, Florida $45,000 still pending resolution

City of Baltimore, Maryland $18,200,000

City of Atlanta, Georgia $2,700,000 estimated $17,000,000

Oklahoma School District, Oklahoma $100,000

Key Biscayne, Florida Pending $100,000 Ransom to Restore

Newark, New Jersey $30,000

10/24/2019 29

The process of establishing and maintaining a Cyber Security framework:– Governance provides assurance that information security

strategies are aligned with and support business objectives– This Governance is consistent with applicable laws and

regulations through adherence to policies and internal controls– Governance provides the assignment of responsibility, all in an

effort to manage risk.

What is cybersecurity governance?

10/24/2019 30

10/24/2019 31

Your governance role (as a committee)

1. Oversee the mitigation of cyber risks for the ELC. 2. Oversee the organization’s cyber controls. 3. Oversight of the prioritization of cybersecurity

resources. 4. Oversight of the safeguarding of sensitive

information relied on for planning and decision‐making.

5. Set the top‐down cyber‐secure culture for the ELC.

10/24/2019 32

HOT OFF THE PRESS…

10/24/2019 33

Thank youin advance for

your governance.

Email: [email protected]

10/24/2019 34

Partner Updates | AELC

Association of EarlyLearning Coalitions

Lindsay CarsonChair

10/24/2019 35

10/24/2019 36

Policy/Legislation & Finance CommitteeLeigh Giunta, ChairBest Practices and Communication CommitteeMarcus Rowe, ChairELAC Strategic Planning and Rules CommitteeAakash Patel, Chair


Committee Updates

10/24/2019 37

– Open Discussion– Public Comment– Wrap Up– Motion to Adjourn


10/24/2019 38

Next Meeting:

January 2020 Details to be determined


Documents

Fourth Quarter Meeting - FL Early Learning...2019/10/25 · 2.Consider statutory authority to establish statewide child care reimbursement rates to reduce the variance and resulting