Four Methods of Tracking Students Visit at Off-Site

Tutoring Sessions

Chenxiao WangStudent Learning CenterUniversity of Oklahoma

Student Learning Center at OU

Free Tutoring with PLA and Professor/GTA

Student Success Series

Online Tutoring

Free Study places and computer lab

Student Learning Center at OU

21 places all over the campus.

21,000 visits for 2012-2013 academic year

The place can be categorized as “Center” and “Satellite”

Center example

Satellite example

217

2,138

Purpose for tracking students visit

Collect data of utilization of our center• Internal reporting to admin• Justify budgets• Pinpoint areas of weakness

2,691

Number of clients for previous 3 semester

Methods for Tracking Students Visits

Laptop/Desktop Sign in sheet

Magnetic-Stripe Card Reader TutorTrac on an iPad

Laptop/Desktop

• Accessible to all features.

• Can handle burst visiting by attaching usb card reader.

• Normal way to use TutorTrac

• Hard to Transport

• Depends on the condition of the facility

• Cost is higher

Sign in Sheet

• Easy to carry

• Facility independent – useable everywhere

• No cost

• Easy to lose

• Hard to validate hand writing data

• Extra human labor required for data entry

• Easy to carry

• Facility independent – useable everywhere

• Login and logout fast, able to handle burst visits.

• Hard to validate data

• Extra human labor required

• Sometime depends on battery life.

• Function Limits

Portable Magnetic-Stripe Card Reader

• Combine all the advantages above

• No post session labor needed

• Data is more often correct

• No function limits

• A little bit costly but can be optimized

• Currently third-party app is needed

• Wifi required

TutorTrac on the iPad

Our Equipment Costs for Tracking Students Visits

Laptop/Desktop$500-800

Sign in sheet$0

Magnetic-Stripe Card Reader

$600

TutorTrac on an iPad$520

iPad: Behind the Scenes

Student ID

send to

TutorTr

ac vi

a the l

ink

Student ID read from card

swiper attached to the ipad.

iPad: Behind the Scenes• This link is where TutorTrac

used to verify and login the student.

• The parameter findstud specify the student ID to be verified.

• Thus if we can read the student ID from the ipad and send to this link,that make it possible to login the students on the mobile devices

iPad: Behind the Scenes

QUESTIONS?

Chenxiao WangStudent Learning CenterUniversity of Oklahoma

Four Methods of Tracking Students Visit at Off-Site

Tutoring Sessions

Chenxiao WangStudent Learning CenterUniversity of Oklahoma