2013-2014NEW PEIMS DATA STANDARDS

&SKYWARD CHANGES

102 – TX-UNIQUE-STUDENT-ID

FOSTER CARE INDICATOR CODE This is a new data field added to the PEIMS

Submission 1 ,3 & 4 data files. FOSTER-CARE-INDICATOR-CODE indicates whether

a student is in the conservatorship of the Department of Family and Protective Services (DFPS) currently, or for certain students that were previously in the conservatorship of DFPS.

Foster care status data must be handled with the utmost sensitivity and in accordance with all FERPA guidelines.

102 – TX-UNIQUE-STUDENT-ID

FOSTER CARE INDICATOR CODE This data is captured for all students at all grade

levels. The PEIMS department will distribute a

customized report showing you the data entered from the online registration system.

Refer to the Student Attendance Accounting Handbook Pre-kindergarten section 7.2.6 for additional information and documentation concerning pre-kindergarten foster care student eligibility.

102 – TX-UNIQUE-STUDENT-ID

FOSTER CARE INDICATOR CODE Refer to the “PEIMS to Skyward

Translation” documentation for Submission 1 under the 102 Data record for instructions on where to enter this data in Skyward.

102 – TX-UNIQUE-STUDENT-ID

FOSTER CARE INDICATOR CODECode

Table ID NameDate

IssuedDate

Updated

C196 FOSTER-CARE-INDICATOR-CODE 08/1/2013  

Code Translation

0 Student is not currently in the conservatorship of the Department of Family and Protective Services

1 Student is currently in the conservatorship of the Department of Family and Protective Services

2 Pre-kindergarten student was previously in the conservatorship of the Department of Family and Protective Services following an adversary hearing held as provided by Section 262.201, Family Code.

102 – TX-UNIQUE-STUDENT-ID

MILITARY CONNECTED INDICATOR CODE This is a new data field added to the PEIMS

Submission 1 & 3 data files. MILITARY-CONNECTED-STUDENT-CODE indicates

a student enrolled in a school district or open-enrollment charter school who is a dependent of a member of the United States military service in the Army, Navy, Air Force, Marine Corps, or Coast Guard on active duty, the Texas National Guard, or a reserve force of the United States military.

102 – TX-UNIQUE-STUDENT-ID

MILITARY CONNECTED INDICATOR CODE A Military Connected Form in English and

Spanish were sent to all campuses at the beginning of this school year to capture this information. This form is the sole document to file for verification of the coding of this filed.

Under no circumstances are you to copy any Military ID or documents from the family.

102 – TX-UNIQUE-STUDENT-ID

MILITARY CONNECTED INDICATOR CODE This data is captured for students in

grades PK to 12. Refer to the “PEIMS to Skyward

Translation” documentation for Submission 1 under the 102 Data record for instructions on where to enter this data in Skyward.

102 – TX-UNIQUE-STUDENT-ID

MILITARY CONNECTED INDICATOR CODECode

Table ID NameDate

IssuedDate

Updated

C197 MILITARY-CONNECTED-STUDENT-CODE

08/1/2013  

Code

Translation

0 Not a military connected student

1 Student is a dependent of a member of the Army, Navy, Air Force, Marine Corps, or Coast Guard on Active Duty

2 Student is a dependent of a member of the Texas National Guard (Army, Air Guard, or State Guard)

3 Student is a dependent of a member of a reserve force in the United States military (Army, Navy, Air Force, Marine Corps, or Coast Guard)

4 Pre-kindergarten student is a dependent of: 1) an active duty uniformed member of the Army, Navy, Air Force, Marine Corps, or Coast Guard, 2) activated/mobilized uniformed member of the Texas National Guard (Army, Air Guard, or State Guard), or 3) activated/mobilized members of the Reserve components of the Army, Navy, Marine Corps, Air Force, or Coast Guard; who are currently on active duty or who were injured or killed while serving on active duty.

110 – STUDENT DATA - ENROLLMENT

DYSLEXIA-INDICATOR-CODE This is a new data field added to the PEIMS

Submission 1 data file. DYSLEXIA-INDICATOR-CODE indicates

whether a student is identified as having dyslexia or related disorders as defined in TEC §38.003.

The Special Education and Curriculum & Instruction departments will be entering this data.

163 – STUDENT DATA – SPECIAL EDUCATION

DISTRICT-OF-RDSPD-SERVICE This is a new data field added to the

PEIMS Submission 1 data file. DISTRICT-OF-RDSPD-SERVICE indicates

the RDSPD Fiscal Agent district that provides the RDSPD service to a particular RDSPD student.

The Special Education department will be entering this data.

203 – SCHOOL LEAVER DATA - STUDENT

GRADUATION-TYPE-CODE CHARTS There are no new changes to this data

record but TEA did include three new graduation charts to differentiate the requirements for coding general education and special education students.

Refer to the “2013-14 Region One ESC PEIMS Handbook”, page 150.

435 – STUDENT RESTRAINT – STUDENT

RESTRAINT REASON CODES There are no new changes to this data record but

TEA did include some changes to the C137 Restraint Reason Code table.

Refer to the “2013-14 Region One ESC PEIMS Handbook”, page 200.

435 – STUDENT RESTRAINT – STUDENT

RESTRAINT REASON CODESCode

Table ID NameDate

IssuedDate

Updated

C173 RESTRAINT-REASON-CODE 03/03/03 3/1/13

Code Translation

  (Codes 01-07 Reported for Special Education Students Only)

01 Imminent Serious Physical Harm To Themselves

02 Imminent Serious Physical Harm To Others

03 Imminent Serious Physical Harm To Themselves and Others

04 Imminent Serious Property Destruction

05 Imminent Serious Physical Harm To Themselves and Imminent Serious Property Destruction

06 Imminent Serious Physical Harm To Others and Imminent Serious Property Destruction

07 Imminent Serious Physical Harm To Themselves and Others and Imminent Serious Property Destruction

08 (Code 8 Reported for Special Education and Non-Special Education Students)

Restraint by School District Police Officer/School Resource Officer Performing Law Enforcement Duties and/or Providing a Police Presence on School Property or at a School-Sponsored or School-Related Activity.

SKYWARD CHANGES

OLD PK DATA FIELDS Because the new Foster Care & Military Connected

indicator codes are not just for PK students the old PK Data fields must not be used anymore.

Skyward has left these old PK data fields in place for archival purposes but they did not disable the ability to enter data into these fields.

Refer exclusively to the “PEIMS to Skyward Translation” documentation for Submission 1 for instructions on where to enter all 2013-2014 PEIMS Submission 1 data into Skyward.

SKYWARD CHANGES

PK DATA FIELDS The only PK exclusive data you will need to enter are the

PK-Program-Type and the PK-Primary-Funding-Source.

Any code that is at least 4 hours long is considered a Full Day

CodeTable ID Name

DateIssued

DateUpdated

C185 PK-PROGRAM-TYPE-CODE 03/01/11  

Code Translation

00 Not Applicable

01 Prekindergarten eligible student participates in a Prekindergarten program that provides instruction to the student at least two hours and less than four hours each day.

02 Prekindergarten eligible student participates in the Prekindergarten program that provides instruction to the student at least four hours each day.

03 Prekindergarten eligible student participates in the Prekindergarten program that provides instruction to the student at least four hours each day and receives special education services.

04 Prekindergarten ineligible student participates in a Prekindergarten program that provides instruction to the student at least two hours and less than four hours each day.

05 Prekindergarten ineligible student participates in the Prekindergarten program that provides instruction to the student at least four hours each day.

SKYWARD CHANGES

PK DATA FIELDS Only enter a Primary PK Funding Source for a full day

PK Program Type code. Leave the Secondary PK Funding Source blank.Code

Table ID NameDate

IssuedDate

Updated

C186 PK-FUNDING-SOURCE-CODE 03/01/11  

Code

Translation

1 Tuition fees

2 Local district share funding

3 State grant funding

4 Federal funding

9 Other funding

SKYWARD CHANGESNEW PK DATA FIELDS Chart for Determining PK Funding Source Reporting for Fall SnapshotADA Eligibility

CodeADA Eligibility Code

DescriptionPK Program Type

CodePrimary PK Funding Source Reported?*

Secondary PK Funding Source reported?

0 Enrolled Not in Membership

00 Yes Yes, if student is funded from additional source.

1 Eligible Full Day 03(Full Day SpED)

No No

2 Eligible Half Day 01(Half Day Program)

No No

2 Eligible Half Day 02(Full Day Program)

Yes Yes, if student is funded from additional sources

3 Eligible Transfer Full Day

03(Full Day SpED)

No No

4 Ineligible Full Day 05(Ineligible – Full Day)

Yes Yes, if student is funded from additional sources

5 Ineligible Half Day 04(Ineligible – Half Day)

Yes No

6 Eligible Transfer Half Day

01(Half Day Program)

No No

6 Eligible Transfer Half Day

02(Full Day Program)

Yes Yes, if student is funded from additional sources

7 Eligible for Flexible Attendance

01(Half Day Program)

No No

7 Eligible for Flexible Attendance

02(Full Day Program)

Yes Yes, if student is funded from additional sources

8 Ineligible for Flexible Attendance

04(Ineligible – Half Day)

Yes Yes, if student is funded from additional sources

* Note: The agency considers the Initial Source of funds to be State Funds. The primary PK funding source is the first source of funds after the district’s State funds that allow the district to operate a full day program.

STAFF RESPONSIBILITIES

090-STAFF DATA-RESPONSIBILITIES Updated documentation will be provided on the

procedures to ensure that your campus Staff Responsibility data is entered correctly for PEIMS purposes.

The PEIMS department will distribute a customized report showing you the data that exists for your manually entered staff responsibility data.

The Pre-PEIMS edit report, as described in step 2 of the PEIMS Submission 1 checklist document, will show you the 090 Staff data records which will be reported for all of your campus instructional staff that are assigned to a class meet in you course master.

STAFF RESPONSIBILITIES

CAMPUS BELL SCHEDULES Bell schedules must be updated to properly calculate

the Monthly Minutes data field for your staff responsibility records.

Copies of your campuses Skyward Bell Schedules used last year will be provided to each campus for review for this school year.

Skyward bell schedules are similar but not the same as your campus period schedules.

PEIMS DATA STANDARDS IMPORTANT APPENDIXES

Appendix D – Leaver Reason Codes and Documentation Requirements

Appendix E – Additional information for Discipline, includes the Behavior Location chart

Appendix F – Supplemental information for reporting Ethnicity and Race

OTHER ITEMS

DISTRICT PEIMS WEBPAGE Our district PEIMS webpage is located at: http://mws.mcallenisd.net/peims/peims.html Our district webpage will contain all of the training

documents from this presentation as well as other useful and current PEIMS documentation and information including a link to the TEA Online PEIMS Data Standards.

Please check this page regularly for any documents that you may need.

OTHER ITEMS

TREx RESPONSIBILITIES Cooperation between McAllen ISD campuses is

MANDATORY! The campus which has access to create the Skyward

TREx data record is responsible for fulfilling the TREx request.

McAllen ISD campuses may cooperate to transfer the TREx submission responsibility.

McAllen ISD campuses must promptly reply to any TREx document request from another McAllen ISD campus.

Report any non-cooperation to the PEIMS Department.

STUDENT ATTENDANCE ACCOUNTING HANDBOOK (SAAH)

Section 3.2.2 - Funding Eligibility Repeated courses are not eligible for funding How do we monitor this?

Section 3.3 – General Attendance Requirements Additional requirements for students under 11

years of age: Must show birth certificate otherwise must show other

documentation plus a note explaining why a birth certificate is unavailable

30 days for acceptable identification or 90 days if the student was born outside the United States.

STUDENT ATTENDANCE ACCOUNTING HANDBOOK (SAAH)

Section 3.4.4 – Texas Records Exchange (TREx) All TREx records must now include the

student TSDS unique ID Skyward will automatically include this

information if available If the student record is rejected because

this information is missing call the PEIMS Department for assistance.

PEIMS TO TSDS (TEXAS STUDENT DATA SYSTEM)

McAllen ISD is schedule in wave 1, along with 12 other Region One school districts, to migrant from the legacy PEIMS system to the new TSDS.

Wave 1 will commence in the 2014-2015 school year.

TEAL (TEXAS EDUCATION AGENCY LOGIN) Region One ESC has access to reset

your TEAL account if you are logged out or forgot your password.