FORTUNE GROUP

ANUJ AGRAWALNADIA BUDIMANAGNES GREAVESRISHIT PATEL

QI ZHAO

Phase IIIPayroll

ConversionExcellenceIn Results

Agenda

Risk Breakdown Structure (RBS)Risk ProfileRisk Severity MatrixRisk Response Matrix

ExcellenceIn Results

Risk Breakdown Structure

ExcellenceIn Results

Risk ProfileExcellenceIn Results

Complexity & Interfaces Some processes that are performed in ADP are not logically possible in

PeopleSoft. (e.g. paying bonus to a potential employee)

Performance & Reliability Inaccurate paycheck information caused by changes in employee’s job

data during payroll calculation

Data Requirements Availability of required data in timely manner from ADP

Risk ProfileExcellenceIn Results

Resources & Prioritization Unavailability of the support person from L&W

Estimating Unforeseen events that could delay that overall project’s schedule

Risk Severity MatrixExcellenceIn Results

Estimating

Complexity Performance & reliability

Data requirements

Resources & prioritization

5

4

3

2

1

1 2 3 4 5Impact

Risk Response Matrix

ExcellenceIn Results

Risk Event Response Contingency Plan

Trigger Who Is Responsible

Complexity & Interface

Accept Work around the system

Special case transactions need to be processed

Agnes

Performance & reliability

Reduced Restrict HR access

Changes in employee’s job data

Rishit

Data requirements

Accept Find an expert to interpret data

Delay in data submission

Anuj

Resources & prioritization

Transfer Backup person & escalate to management

Response not received within 48 hours

Nadia

Estimating Accept Adjust schedule

Unforeseen events Alex

Barriers To PeopleSoft Project’s

SuccessExcellenceIn Results

Activity Barrier Incidence (%)

Planning (20%)Incomplete information 10%

Changes 10%

Scheduling (30%)Delay in schedule 20%

Tight schedule 10%

Organizing (30%)Top management interference 20%

Lack of accountability 10%

Staffing (20%)Project member turnover 15%

Inadequate personnel 5%

Project Closure ChecklistExcellence

In Results

ProjectPayroll Conversion to

PeopleSoftCustomer

Latham and WatkinsProject Manager Agnes Greaves

Completion Date May 29, 2009

Activity Due DatePerson

ResponsibleNotes

1. Balance Updates 6/30/09 Qi ZhaoEnsure that all balances are carried over from ADP

2. Parallel run in ADP and PS 6/12/09 L&WDo a random check to compare the results

3. Build reports (queries) 6/5/09 Rishit  

4. Retro Pay Process 6/22/09 Anuj Train at least 2 payroll processors

5. Process, send, and validate ADP quarterly file

6/24/09 Agnes 

ExcellenceIn Results

Activity Due DatePerson

ResponsibleNotes

6. Quarter End Processing 6/24/09 Agnes  

7. Create (in PS) the W-2 format file database

6/30/09 Anuj  

8. State of California requirements 6/5/09 Qi Zhao  

9. Termination Check - Visibility of termination check

6/26/09 RishitEnsure that involuntary-termed employees do not have access to view paycheck through self-service

10. Payroll Reports 6/5/09 Rishit  

11. Document L&W acceptance 6/30/09 Nadia  

12. Final Report and lessons learned meeting

7/6/09 Agnes  

Project Closure Checklist (cont’d)

ExcellenceIn Results

Activity Due DatePerson

ResponsibleNotes

13. Lessons learned documentation 7/10/09 Nadia  

14. Evaluation of      

Consultants 7/10/09 Eric  

Project members 7/10/09 Matthew  

Project Closure Checklist (cont’d)

ConclusionExcellenceIn Results

Certain

QuestionsExcellenceIn Results