Annex 6

BIMP: Fortnightly Progress Review: Agreed Steps in AIDE MEMOIRE-3 Date: 12th Nov.2013

(Next data collection date 29th Nov.2013)

Next Step Responsibility DeadlineStatus as of Nov.12, 2013 Action Plan (for next

two weeks) Remarks

Project Development Indicator

Funding secured, procurement process underway for study team

WB

Bank has developed a work plan. Questionnaires are being finalized. Consultants TORs are being developed.

The Bank team will finalize baseline data collection plan

Action Plan implementation

Under technical action (i)

DOR to arrange dedicated server or hosting service for BMS

DOR

RfP to be issued for short listed Consultants by Oct 31, 2013

Not achieved yet RfP is still not issued Procurement process yet

to be decided

To extend existing contract for further 6 month from 15 July-13 (needs to be agreed by PD)

Linked to DLI-5

BP to procure medium-term contract for BMS software maintenance and updates

BP

RfP to be issued for short listed Consultants by Oct. 31, 2013.

Ditto Ditto Linked to DLI-5

Training program to include basic training in BMS, CMS, and other software

Capacity building consultants

December 30, 2013

No further development No action identified till Annual Training Program being developed and approved

Linked to DLI-5

Under technical action (ii) Training program (see below)

to include materials lab operations/specific tests

Capacity building consultants

During annual training period & annually thereafter

No further development Ditto

Next Step Responsibility DeadlineStatus as of Nov.12, 2013 Action Plan (for next

two weeks) Remarks

Under technical action (v)

Capacity Building Consultants engaged

BP/RSDP

RSDP to get WB’s NOL by Nov.15, 2013

EoI publish by Nov.30, 2013

Awaiting WB’s NOL (RSDP requested on 4th Oct. 2013)

NOL from WB

Under fiduciary action (i)

BP to engage and mobilize internal audit consultant

BP Mobilized by

Nov.15, 2013

Technical and financial proposal opened on 4th Oct. 2013

Evaluation started

Complete evaluation And submit for DoR

approval

Under fiduciary action (ii)

Next Step Responsibility DeadlineStatus as of Nov.12, 2013 Action Plan (for next

two weeks) Remarks

WB to support BP with development of 5 year bridge-by-bridge investment plan and to seek MoF and NPC endorsement

Planning and Design Branch, BP and WB

DoR approval by Dec 30, 2013

All divisions are provided a list of respective bridges (generated from BMS) for field verification during BIMP orientation between Sept. to Oct.-13.

Division Chiefs were explained important of field verification and requested to submit verified data to BP at the earliest.

No field verified data from divisions have been received by BP yet

E-address has been submitted by 23divisions and 2 regions for BMS authorization soft key (it is necessary for BMS operation and carry few corrections within the division)

Issue reminder letter to DROs for submission of field verified data

Issue reminder letter for E-address to remaining divisions and regions

BP intend to verify BMS data by respective division before detail review of 5 year investment plan

Under fiduciary action (iii)

DOR planning branch to maintain register of procurement unit chiefs and to include this within trimester reports

Planning and Design Branch

Continuous throughout implementation

All BIMP Trimester Report to include updated register

Register is not yet maintained

Formation of PUC in divisions and projects copied to PMU at Planning Branch

Request for maintaining register (written request from BP to Planning DDG)

Under fiduciary action (iv) All outstanding audit

observations from 2009/10 to be addressed

DOR Audit Committee

> 40% by Oct 30, 2013

No information available till now

Detail data to be collected from DoR by VS

As of June, 2013 only 36.47% achieved

Next Step Responsibility DeadlineStatus as of Nov.12, 2013 Action Plan (for next

two weeks) Remarks

Under social and environmental action (i) DoR/BP implement revised

ESMF incorporating into bridge Project Implementation Cycle (PMC) and ensures inclusion of ESMF through review/acceptance and monitoring by the GESU till release of Defect Liability Period Certificate

GESU / DG’s office

On-going process

BP and GESU agreed in recent meeting to form a team to find out all possible linkages in Oct.9, 2013

No action identified Such team to be formed after engagement of Consultants in GESU so will be formed only in Dec.-13

BP and GESU maintain close coordination for effective implementation of revised ESMF by conducting formal meeting at least once in a month with maintaining minutes. Progress status to be included in each Trimester Report

BP, GESU, DOR

1st meeting on Oct 9, 2013

Every month

1st meeting held on Oct.9, 2013

Agreed to organized such meeting in every two months or as and when required

Need of conducting such meeting to be reviewed by BP and GESU

GESU to develop templates for environmental social assessments reports including IEE and other review and compliance monitoring reports

GESU/BP Nov.15, 2013 Not yet commenced GESU develop

template for bridges not requiring IEE

Under social and environmental action (ii)

DOR to approve medium-term budget for strengthening GESU

GESU / BP / Planning and Design Branch

DoR approval for business plan by October 2013

Done

BP to allocate dedicated budget from the share of 5% of budget head 337-320-4 with authorization in name of Unit Chief, GESU

BP/GESU/DOR

DOR approval of budget by Oct.31, 2013

5 million dedicated budget allocated to GESU

Awaiting DG, DoR approval

DG, DoR approval

Under social and environmental action (iii)

Next Step Responsibility DeadlineStatus as of Nov.12, 2013 Action Plan (for next

two weeks) Remarks

Social and environmental consultants to support GESU engaged

GESU Mobilized by Nov.

30,2013

EOI submitted by 6 candidates opened on 12th Nov. -13

Eligibility evaluation to be completed

Cross cutting action (i) DOR to report on complaints

received via GRM and actions taken in trimester reports

DOR/ Divisions

Dec 31, 2013 Software on

development stage Continue software

development Target date of completion xx

Cross cutting action (ii) BP to hold toolkit feedback and

revision workshop BP

Review by mid -November, 2013,

No action Conduct review Linked to DLI-4

Disbursement Linked Indicators BP to procure design services

of additional 56 urgent major maintenance bridges

BP Design Consultants

on board by Oct31, 2013,

Technical and financial proposal received and opened on 25th Oct. 2013

Proceed evaluation Linked to DLI-2

BP to confirm whether 19 bridges identified for minor maintenance in FY 2012/13 are completed or not

DROs, BP Mid-Nov, 2013

Reminded to all DROs in BIMP orientation

Till no data received from DROs

To remind all DROs by issuing official notice (letter)

Linked to DLI-2

BP to confirm whether 19 bridges for minor maintenance in FY 2013/14 are identified or not

DROs, BP Oct.31, , 2013

Ditto Ditto

BP to complete agreements of 29 new bridges under appropriate procurement procedures including design/build contracts option

BP

Preparation of document including cost estimate , tender document etc for procuring design services, civil works under Design and Build, and for bridges having design by Nov.15, 2013

Consultants on work of design of 13 bridges (under > design packages)

Document preparation for procuring design of 9 bridges and letting out 7 bridges under design and bridge option

Continuation of design of 13 bridges

Document preparation in continue

Note: next steps for DLIs 4, 5, and 6 included within action plan itemsOthers

Next Step Responsibility DeadlineStatus as of Nov.12, 2013 Action Plan (for next

two weeks) Remarks

BP, GESU and NVC to meet and finalize 3 year budget plan including TOR

BP, GESU, NVC

Oct.31, 2013

No further development for 3year budget plan

ToR draft is in discussion

To conduct a meeting between concerns

Present draft ToR for wider discussion

Project Support Consultants engaged

BP Mobilize by end-

December,2013

EoI submitted by candidate of Procurement Contract management Expert and Geotechnical Engineer on 1st Nov. 2013

Agreement completed for one (out of 6) CSSE and one Hydrologist on 13th Nov.-13

Interview of 6 candidates of Social Mobilizer completed on 21st Oct.2013

Technical / financial proposal opened for Structure Engineer and interview completed on 22nd Oct-2013

Complete evaluation of EoI submitted

To engage CSSE in starting compilation of Dossiers

Evaluate financial proposal and issue 15days notice to 6 Social Mobilzers for their acceptance

Evaluate financial proposal and issue 15 days notice for acceptance

A spillover from last review actions

Submission of Dossiers for DLI verification to NPC for Year 1

BP Submit to NPC by

December 15, 2013

No significant action taken

Reconsidering engaging Consultant to compile Dossiers

Procure Consultant for compiling Dossier