Formatting and Proofing Text

PowerPoint 97 Intermediate

Text Formatting Within PowerPoint

• You can format text by selecting commands from the Format menu or by using the tools on the Formatting toolbar

Replacing Fonts

• Select the Replace Fonts command from the Format drop down menu

Formatting Fonts

• Select the Font command from the Format menu

Additional Text Formatting Effects

• Select the Font command from the Format menu

Bullets

• Select the Bullet command from the Format menu

• Or use the Bullets On/Off tool

Case Formatting

• Select the Change Case command from the Format menu

• Options include:– Sentence case– lowercase– UPPERCASE– Title Case– tOGGLE cASE

Using the Format Painter

• Select the text containing the styles you wish to transfer to another section of text

• Click on the Format Painter icon on the Standard toolbar

• Select the text you want to add the style to and the style is transferred to the selected text

Remember the Undo Command!

• To undo your last action, click on the Undo button on the Standard toolbar– Or select Undo from the Edit menu

Undo Icon Repeat Icon

Paragraph Alignment

• Includes:– Left

– Right

– Center

– Justify

• Select Alignment from the Format menu

Or

• Use the Formatting toolbar icons

Line and Paragraph Space Formatting• Modifies the amount of space between lines of

text or between paragraphs, select the Format Line Spacing command

Tab Formatting

Used to align and space text horizontally in a document. All tab stops are available on the ruler. You can choose from the following types of tab stop:

Note: When you are entering text and want to move from one tab stop to the next, press Ctrl+Tab

Left Tab The left-hand edge of the text is aligned with the tab stop

Right Tab The right-hand edge of the text is aligned with thetab stop

Center Tab The text is centered over the tab stop

Decimal Tab The decimal points of numbers are aligned at the tab stop

Checking Spelling

• Use the Tools/Spelling command• Or click on the Spelling icon, in the Standard

Toolbar

• Options include:– Ignore

– Ignore All

– Change

– Change All

– Add

– Suggest

TIP:Press F7 to activate the Spell Checker

Any Questions?