Formatting and Editing Skills

Apply formatting and editing features and operational keys

appropriately.

Word Processing

Word processing software is a type of application software that is used for creating text documents, such as:

letters, memos, and reports

Title bar – displays the filename of a document

Tabs to provide you with the different ribbons below. (File, Home, Insert, Page Layout, References, Mailings and Review, and View)

Rulers – to ensure you have your spacing and tabs properly set.

Zoom- to enlarge the document while typing.

Scroll bar.

Cursor to show you where the text will appear when typing.

Ribbon- Each tab displays a ribbon of options to modify your document.

Typing Paper

Standard Paper Size: 8 ½ x 11 inches

There are 66 lines per page.Six lines equals one vertical inch.

Page Orientation

Orientation – the direction in which you can print on a page

Portrait – height is greater than the width Landscape – width is greater than the height

Portrait

8 ½” x 11”

Landscape11” x 8 ½”

Most word processing documents are printed in portrait orientation.

Document Margins

Margin – the blank space at the top, bottom, left, and right of a document where you cannot type

Header – allows you to type above the top margin at the top of each page of

a document Footer – allows you to type

below the bottom margin at the bottom of each page

of a document

Text Alignment

Alignment – the way multiple lines of text line up along the left, right, or both margins

Left align – text is lined up along the left margin, leaving a jagged right margin

Right align – text is lined up along the right margin, leaving a jagged left margin

Center align – text is centered between both margins, resulting in jagged left and right margins

Justified – text is aligned along the left and right margins, with no jagged edges

Tool Bar Alignment Buttons

Left Align

Center Align

Right Align

Justify

Left align – text is lined up along the left margin

Center align – text is

centered on the page

Right align – text is lined

up along the right margin

Justified – text is lined up along both margins

Line SpacingLine spacing – the spacing between lines of text in a document

Single Space (SS) – Strike Enter 1 time; leaves no blank lines between lines of text in a document

Double Space (DS) – Strike Enter 2 times; leaves 1 blank line between lines of text in a document

Triple Space (TS) – Strike Enter 3 times; leaves 2 blank lines between lines of text in a document

Quadruple Space (QS) – Strike Enter 4 times; leaves 3 blank lines between lines of text in a document

Word wrap – the automatic wrapping of text from the end of one line to the beginning of the next line without having to press the Enter key

Horizontal Centering

When text is centered between the left and right margin

Commonly used when formatting:

InvitationsAnnouncementsTitle pages

Lets Hoop It Up!!!Participate in our

Hoops For HeartCampaign to help raise money for the

American Heart AssociationFebruary 27-March 3, 2006

See your PE teacher for more details.

Centering Text

1 Page Layout Tab

2. Select Paragraph Group on the Ribbon

Horizontal CenteringUsing the Tabs

Click on the Center alignment button on the HOME Ribbon, In Paragraph Group

Vertical Centering

When text is centered between the top and bottom margin

Commonly used when formatting:

Invitations Announcements Title pages

Text Formatting

Font – a collection of letters, punctuation marks, numbers, and special characters

Examples: Times New Roman BroadwayArial Comic Sans MS Lucida

CalligraphyChiller Elephant Goudy Stout

Ways to format your font:Add color Make bold

Underline Italicize

Text Formatting

Bullets and numbering – used to arrange items in a list with each item beginning with a bullet or a number

Editing

Editing – the process of updating a word processing document to:make changescorrect errorsmake it visually appealing

Editing Features

Cut – the word processing feature that removes text or graphics from the current location in a document

Copy – the word processing feature that allows text or graphics to be copied to another location within a document

Editing Features

Paste – the word processing feature that places text or graphics that have been cut or copied in a new location within a document

Clipboard – temporary storage location for text or graphics that have been cut or copied

Editing Features

Thesaurus – the word processing feature that allows you to find synonyms (words with similar meanings) for words in a document.

Operational KeysEscape (Esc) – allows you to exit unwanted menus and dialog boxes

Tab – used to indent; moves the cursor 5 spaces on a line

Caps Lock – Locks the alphabetic keys in uppercase

Control (Ctrl) – used with other keys to execute (carry out) out commands

Shift – Used to capitalize alphabetic

keys and type symbol keys

Alternate (Alt) – used with other keys to access commands on the menu bar

Enter – used to move the cursor down to the next line

Delete – deletes text directly in front of (to the right of) the cursor

Arrow keys – move the cursor in the direction of the arrow, one character at a time

End – moves the cursor to the end of a line

Page Down – moves one screen below the current cursor position

Backspace – deletes text to the left of (behind) the cursor

Insert – allows text to be inserted within a line of text

Home – moves the cursor to the beginning of a line

Page Up – moves one screen above the current cursor position

Num Lock – locks the numbers of the numeric keypad

Combine operational keys to save time!!!

Control and Page Up – quickly moves you to the first page of a multi-page document

Control and Home – quickly takes you to the first line of a document

Control and End – quickly takes you to the last line of a document

Control and Page Down – moves you to the next page of a multi-page document

Function Keys Allow you to quickly access frequently used

functions

Examples: F1 – allows you to access the Help feature F7 – allows you to access the Spell Check

feature