Formal Letter Workbook

8/13/2019 Formal Letter Workbook

1/12

1

MakingEnglishTeachingEasy

FORMAL LETTER

____________________

____________________

____________________

____________________

____________________

_____________________

_____________________

_____________________

_____________________

_____________________

_____________________________________

____________________________________________________________________________________

____________________________________________________________________________________

______________________________________________________________________________

______

____________________________________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

_________________________

_________________________

Senders Address

Date

Recipients Address

Greeting Dear [Name .]

Subject of letter

E.g. Waitress Position

Paragraph 1: Explain the reason why you are writingto them.

Paragraph 2: Give more details about the subject of the letter.

Closing Paragraph: Thank the person for taking the time to read the letter and give

your contact details if its necessary for them to contact you.

Sign off:

Yours Sincerely [if you know the persons name]

Your full name


2/12

2


1. Describe a situation you would use the following:

Personal letter

______________________________________________________________________________________

______________________________________________________________________________________

Letter of request

______________________________________________________________________________________

______________________________________________________________________________________

Letter of complaint

______________________________________________________________________________________

______________________________________________________________________________________

Cover letter or letter of application

______________________________________________________________________________________

______________________________________________________________________________________

2. When writing a letter, where do you write your address?

______________________________________________________________________________________

______________________________________________________________________________________

3. Sometimes a letter contains a second address on the left-hand side of the page.

Which of the following letters does not need a second address written on it?

Letter of Application _____ Letter of complaint _____ Personal letter ______

4. In which situation would you sign off as follows?

Yours sincerely

_____________________________________________________________________________________

_____________________________________________________________________________________

Yours faithfully

______________________________________________________________________________________

______________________________________________________________________________________

Formal Letter Writing


3/12

3


Chat to you later

____________________________________________________________________________________

____________________________________________________________________________________

5. Examine the list of phrases below and decide which are formal and which are in-

formal. Write each phrase in the appropriate column:

Hi John

See you later

Yours faithfully

I enclose my CV

I am writing to request

Dear Sir/Madam

Bye for now

Yours sincerely

Tell him I was asking for him

Thanks for my invitation

6. Do you think it is important to complain in writing? Give a reason for your answer._____________________________________________________________________________________

_____________________________________________________________________________________


Formal

_____________________________________

_____________________________________

_____________________________________

_____________________________________

_____________________________________

Informal

____________________________________

____________________________________

____________________________________

____________________________________

____________________________________


4/12

4


7. Why is it important not to be rude in a letter of complaint?

______________________________________________________________________________________

______________________________________________________________________________________

8. In a letter of application, why is it important to give details of your skills and previ-

ous life, work and educational experience?

______________________________________________________________________________________

______________________________________________________________________________________


Test yourself:

Put the descriptions below in the appropriate boxes on the

following page:

Recipients Address Paragraph 1

Date Sign Off

Subject of Letter Closing paragraph

Paragraph 2 Senders Address

Greeting Your full name


5/12

5


FORMAL LETTER

____________________

____________________

____________________

____________________

____________________

_____________________

_____________________

_____________________

_____________________

_____________________

_____________________________________

____________________________________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

_________________________

_________________________


6/12


7/12

7


_______________________

_______________________

_______________________

_______________________

_______________________

________________________

________________________

________________________

________________________

________________________

______________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

_________________________

_________________________


8/12

8


Please write a letter of request using the following scenario:

Marks will be awarded for the following:

layout/structure

content

tone

spelling, punctuation and grammar

Scenario-letter of request:

Remember!!!

As this is an imaginary scenario, you can make up the sender recipients ad-

dress details and the date.

Formal Letter - Assignment Brief 2

You are a member of the fundraising team for the trip to Florida as part of

the DARE TO DREAM PROJECTin your local youth centre. This project is

really important for the young people in the centre as it gives them an op-

portunity of a life time to experience new things and to build new skills

such as team work, communication, organisational and people skills. As a

member of the fundraising team, it is your job to write to local businesses

asking for small donations.

In your letter you should:

Tell them why you are writing.

Explain what the Dare to Dream Project is and why it is really impor-

tant for the young people in your youth centre.

Tell them how they can donate e.g. postal order/cheque to be sent to

Mary Street Youth Centre, 16 Mary Street, Dublin 1.

Thank them for taking the time to read your letter.


9/12

9


_______________________

_______________________

_______________________

_______________________

_______________________

________________________

________________________

________________________

________________________

________________________

______________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

_________________________

_________________________


10/12

10


Please write a letter of application using the following scenario:

Marks will be awarded for the following:

layout/structure

content

tone

spelling, punctuation and grammar

Scenario-letter of application:

Remember!!!

As this is an imaginary scenario, you can make up previous life, educational, work experi-

ence and skills.

Formal Letter - Assignment Brief 3

You are looking for a part-time job and saw the following advertise-

ment in your local newspaper:

You have eaten in this caf before and the food is excellent and you

have heard that they give their staff excellent training. Write a letter

of application applying for this position.

In your letter you should:

Tell them why you are writing

Describe what you are currently doing (e.g. education/work)

Give details of your skills and any previous related work experience

Tell them why you really want to work for them Include your contact details and when you are available to start work

Thank them for taking the time to read your letter

Waiter/Waitress Wanted:

Waiter or waitress wanted for busy Caf in Dublin City Centre. Ap-

plicant should have good Communication, Organisation and People

Skills. Experience an advantage but not necessary as full training will

be given. Please send letter of application and CV to Sarahs Caf,

Camden Street, Dublin 2.


11/12

11


_______________________

_______________________

_______________________

_______________________

_______________________

________________________

________________________

________________________

________________________

________________________

______________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

_________________________

_________________________


12/12

Documents

Formal Letter Workbook