Health, Safety,

And Environment

Information

Foreword

At Bridgeway, safety is an integral part of everything the company does. We take the safety of our employees and that of the public very seriously.

We expect all our employees to work safely and work together to ensure that we all go home safe every day.

Pino De Rosa

Managing Director, Bridgeway Consulting Limited

Safety is the responsibility of all Bridgeway Directors, Managers and Staff and not just the HSQE team!

The Health and Safety Management System (H&SMS) is integral to our business systems. It provides:

Understanding of health and safety risks

Planning and implementation of effective controls and safe systems of work.

We are proud of our excellent Health, Safety, Quality and Environmental record throughout the years. In order to achieve and maintain this record throughout the life of the company, we have developed a Safety Management System which consists of operational procedures and guidance, measures for monitoring and auditing our performance.

Appraisal of all safety implications will be undertaken to ensure that steps are taken to minimise risk including the suitability of persons allocated to undertake the contract. We operate a blame-free culture based on fair principles where safety matters are discussed regularly and openly. No member of the staff will be expected to work unsafely.

Remember, if you think something is not safe then it probably isnt.....so dont do it. Always seek advice and support if you in any doubt in relation to yours (and others) personal safety.

Bridgeway On-Call Manager (OCM) Mobile No. 07966 303 977

The Bridgeway On-Call Manager (OCM) acts as a single point of contact out of office hours to deal with the points listed below. Contact with the On-Call Manager must be made with a phone call AT ALL TIMES, the service WILL NOT FORWARD A TEXT MESSAGE (SMS).

Changes involving staff or equipment

Changes to the safe systems of work

Safe hours worked

Cessation of work on safety grounds Incidents (See Bridgeway Worksafe Procedure below)

Accidents

Bridgeway Work Safe Procedure

The Bridgeway Work Safe Procedure is designed to protect your safety. If you feel you have been asked do anything you feel is unsafe:

Cease work immediately and where necessary move to a Position of Safety

Advise the Person in Charge of your concerns

Try and resolve the safety problem locally

If you cannot resolve the issues, contact the Bridgeway On-Call Manager on 07966 303 977.

(Hard HatSafety GlassesLong sleeved ALL ORANGE Hi-Viz upper body clothingHi-Viz lower body clothingSafety footwear)Personal Protective Equipment (PPE)

Your PPE will help protect you from serious injuries. You need to wear it especially when not all risk can be removed from your working environment.

When working it is important that you always:

Wear the correct Personal Protective Equipment (PPE) for the job in hand.

Some jobs will require you to wear specialised gloves, eyewear, ear defenders or masks. Follow the correct procedures and work instructions for each job.

(Gloves Fit for the Task)

Network Rail requires you to wear ALL ORANGE PPE, the appropriate Safety Helmet, Safety Glasses and Safety Footwear at all times when on or near the line and on the lineside. Please contact your Line Manager if you do not have the required PPE or your PPE has been damaged.

YOU ARE RESPONSIBLE FOR YOUR PPE!

Keep PPE in good and clean condition. Damaged PPE will reduce the amount of protection given. If your PPE is not fit for purpose report it to your Supervisor or Line Manager.

NEVER WEAR HIGH VISIBILITY CLOTHING IN PUBLIC HOUSES

Accident/Incident Reporting

If an accident or incident occurs on site, you will first need to deal with the necessary emergency arrangements. Do not leave the site until you have been seen or are instructed to do so (unless the medical situation dictates otherwise).

All staff must REPORT ANY ACCIDENTS, INCIDENTS OR NEAR MISSES IMMEDIATELY IN REAL TIME.

YOU MUST:

Report immediately to your Supervisor / Line Manager AND the Bridgeway On-Call Manager (OCM) on 07966 303 977. You will need to report:

Inform the On-Call Manager of the accident/incident including details, location, time and persons involved

Take photographs

Provide statements

Get witness statements

Fill the following form(s) which will give us the initial details (if applicable) and return to the Assurance Manager:

HSE Accident Book BI 510 (held by the Assurance department)

BCL AIR Form (Accident/Incident report)

The welfare of our staff is of utmost importance to us and we need to know when such an issue occurs to help us prevent reoccurrences. This is a legal requirement under Health and Safety law.

IT IS YOUR RESPONSIBILITY TO REPORT ACCIDENTS, INCIDENTS AND NEAR MISSES!

Drugs and Alcohol

Network Rail and Bridgeway have a zero tolerance approach to any drug and alcohol misuse which we monitor with regular drug and alcohol testing and strict disciplinary action.

We believe drug and alcohol misuse is unacceptable under any work-related circumstances.

YOU MUST NOT:

Come to work in an unfit state as a result of consuming alcohol or taking any drugs

Possess or supply any illegal drug or other drug of abuse in the workplace

Consume alcohol or illegal drugs or other drug of abuse in the workplace

Positive D&A Test Result = NO WORK, NO JOB

NOTE:

Refusal to undergo a Drugs and Alcohol test is treated as a positive test result.

It is a criminal offence under Section 27 of the Transport and Works Act 1992 to undertake safety critical work while unfit to do so through alcohol or drugs, so you may also be subject to for cause testing by a police officer.

This applies to all employees, including those on part-time or temporary contracts, consultants and sub-contractors. (You can be tested at any time whilst working for Bridgeway).

NOTE:

If you are being tested for drugs and alcohol, you will need to declare if you are taking prescription over-

the-counter medication before being tested.

Use of Medication

Many everyday medications may have side effects associated. When unsure, ask the pharmacist or GP for advice, telling them your job role and if you are safety critical.

If you are taking medication, prescribed or otherwise (over-the-counter medication), you need to declare the type of medication being taken before you undertake safety critical duties.

Call the HR department at 0115 919 1111 or the Bridgeway On-Call Manager 07966 303977 to enable them to check and verify that the medication will not affect you or restrict your duties.

Safety Critical Staff - Working Hours

Shift work and unsociable hours have always been part of railway operations and it is really important that you have sufficient rest between shifts. Recent research has proven that individuals who are tired often results in them making mistakes and losing concentration at work.

We operate a Safe Hours Worked Policy and do not plan for staff to work in excess of the limits listed below:

Maximum 72 hours in any calendar week

Maximum 12 hours per shift

Not less than 12 hours break between shifts

Maximum 13 shifts in any 14-day period

Combined total of work and travel time (door to door) should not exceed 14 hours (NR/GN/INI/001 Guidance on the Management of Door to Door Work & Travel Time)

The following exceptional circumstance may arise that result in the above limits being exceeded:

Over-run of possessions or emergency works resulting in staff being required to remain on site to fulfil client requirements.

In these circumstances, the individual concerned is required to contact the Bridgeway On-Call Manager on 07966 303 977. A fatigue risk assessment must be carried out by the On-Call Manager and undertake any measures as a result of the assessment.

Fatigue

Fatigue is a decline in mental and/or physical performance resulting in slower reactions and reduced ability to process information.

Fatigue leads to errors and accidents, ill-health and injury - often a root cause of major accidents e.g. Herald of Free Enterprise, Chernobyl, Texas City, Clapham Junction, Challenger and Exxon Valdez

Your physical and mental performance deteriorates significantly when you have been at work for more than 12 hours. Even shifts of eight hours or less can be fatiguing if the work is very intense or demands continuous concentration, or there are inadequate breaks or rest periods between shifts. Ultimately this can lead to drowsiness or involuntary sleep.

If you have persistent tiredness you may have:

daytime sleepiness and a lack of energy

poor concentration

difficulty making decisions

Specifically, a fatigued person will be less alert, less able to process information and will have slower reaction times. This may make you more likely to be involved in incidents and accidents.

If you need to drive:

Get adequate good quality sleep before driving - Rest is not a substitute for sleep.

Do not drive continuously for more than 2 hours without at least a 15 minute break.

If travelling with a co-worker, share driving duties.

Where appropriate we will provide accommodation to facilitate rest. If accommodation has been booked, you must use it. Under no circumstances should you forgo your rest period for personal gain.

Safety 3-4-3 Briefings

You will receive a quarterly Safety 3-4-3 newsletter containing HSE issues that may affect you or your work. It is your responsibility to read and understand the contents within the newsletter.

A member of your department (or your Line Manager) will contact you to brief you on the top three Safety 3-4-3 items highlighted during the four-weekly Safety meetings.

Please contact your Line Manager if you have not been briefed every 3 months.

You can access the current and old issues of the Safety 3-4-3 briefings on the Staff Intranet.

Other HSE Communications

HSE Alerts

HSE Memorandums

Text Messages

Toolbox Talks

Quarterly Town Hall Briefings

Confidential Incident Reporting and Analysis System

CIRAS acts as a facilitator between rail staff and companies within the industry for health and safety concerns to be resolved and for learning to be shared.

Make sure you use the company safety reporting systems FIRST to address any safety concerns that you have.

If you are still not satisfied, you may also use CIRAS as an alternative to report your safety concerns, but we would rather you talk to us first so that we can address your concerns.

For more information: http://www.ciras.org.uk/

Bridgeway Close Call Reporting

What is a Close Call?

A close call is defined as: An event that had the potential to cause injury or damage.

The key word here is potential. A close call is any unsafe act or unsafe condition that in different circumstances could have led to an accident or personal injury or could have resulted in damage to property or equipment.

How can Close Calls be reported?

Close calls can be reported by speaking with your Supervisor, Manager or Bridgeway On-Call Manager; alternatively you can complete the Close Call card and return to the Assurance Department or send to Closecalls@bridgeway-consulting.co.uk

Why report any close call events?

We should report Close calls to help resolve issues and implement changes where necessary, reporting a close call can help stop an accident accoutring in the future. It also gives opportunity to develop a safer working environment for us to work in.

Hand Arm Vibration Syndrome (HAVS)

Hand-arm vibration is vibration transmitted into your hands and arms when you use hand-held powered work equipment. Too much exposure to hand-arm vibration can affect the nerves, blood vessels, muscles and joints of the hand, wrist and arm; it can become severely disabling if ignored.

WHAT ARE THE EARLY SIGNS AND SYMPTOMS TO LOOK OUT FOR?

Tingling and numbness in the fingers (which can cause sleep disturbance).

Not being able to feel things with your fingers.

Loss of strength in your hands (you may be less able to pick up or hold heavy objects).

In the cold and wet, the tips of your fingers going white then red and being painful on recovery (vibration white finger).

If you continue to use high-vibration tools these symptoms will probably get worse, for example:

The numbness in your hands could become permanent and you wont be able to feel things at all

You will have difficulty picking up small objects such as screws or nails

The vibration white finger could happen more frequently and affect more fingers

WHEN AM I AT RISK?

You are at risk if you regularly use hand-held or hand-guided power tools and machines such as:

breakers, concrete pokers

sanders, grinders, disc cutters, rail saws

hammer drills

chipping hammers

chainsaws, brush cutters, hedge trimmers

scabblers or needle guns.

You are also at risk if you hold work pieces which vibrate while being processed by powered machinery such as pedestal grinders.

HOW CAN I HELP REDUCE THE RISKS?

Always use the right tool for each job

Check tools before using them to make sure they have been properly maintained and repaired to avoid increased vibration caused by faults or general wear

Make sure cutting tools are kept sharp so that they remain efficient

Reduce the amount of time you use a tool in one go, by doing other job in between

Avoid gripping or forcing a tool or work piece more than you have to

Store tools so that they do not have very cold handles when next used

Encourage good blood circulation by:

keeping warm and dry (when necessary, wear gloves, a hat, waterproofs and use heating pads if available)

giving up or cutting down on smoking because smoking reduces blood flow, and

massaging and exercising your fingers during work breaks

WHAT ELSE CAN I DO?

Learn to recognise the early signs and symptoms of HAVS.

Report any symptoms promptly to your line manager or the person who does your health checks.

Use the control measures in place to reduce the risk of HAVS.

Co-operate with Bridgeways HAV health screening programme.

STOP HAVS BEFORE THEY BECOME A PROBLEM FOR YOU.

Leptospirosis (Weils disease)

Weils disease is a serious, sometimes fatal, bacterial infection. It is transmitted to humans by contact with the infected urine of wild or domestic animals most commonly rat urine.

The disease causes fever, headaches and flu-like symptoms. In severe cases jaundice, kidney failure and heart failure.

HOW MIGHT YOU CATCH IT?

You can catch leptospirosis by touching soil or contaminated water such as in sewers, ditches, ponds and slow-flowing rivers.

The bacteria can get into your body through cuts and scratches and through the lining of the mouth, throat and eyes after contact with infected urine or water contaminated with the urine of wild animals infected with the leptospira bacteria.

WHO IS AT RISK?

Track workers

Maintenance workers

Surveyors and Structures Inspectors

Off track engineers

Anyone in contact with sewers, drains, ditches, ponds, lakes and rivers.

HOW TO PREVENT INFECTION?

Cover all broken skin with waterproof plasters before and during work

Wear protective clothing

Avoid rubbing your nose, mouth or eyes with your hands during work

Wash all skin if it has been in contact with animal or contaminated water as soon as possible

Always wash your hands before eating, drinking or smoking

WHAT SHOULD I DO?

If you are in the at risk group above and work in an environment likely to be contaminated, inform your GP whenever you go to the doctor or hospital in the case of illness.

The GP on consultation will then be able to arrange appropriate investigations and prompt treatment for you.

If your doctor decides you have Weils disease inform your Line Manager and HR, who will then report it to the Health and Safety Executive.

Personal Wellbeing

Bridgeway supports our staff in various activities to promote staff well-being and healthy lifestyles:

Fat-fit club (weight-loss after Christmas & New Year holiday feastings)

Cycle to work cycle racks and shower facilities at Bridgeway Offices

5-a-side football open to all staff after work on Wednesdays

Fruit Monday encouraging staff to eat healthy

Health week - machine to monitor blood pressure, heart rate and Body Mass Index

Health checks and consultation by a Medical Practitioner

Flexible working arrangements

Matched donations for staff participation in health related charity fund raising

Mental Health

As a business we care about your personal well being and mental health and encourage you to speak to your Line Manager or HR if you have any issues.

Your personal wellbeing and positive mental health is essential to ensure that you work safely

Personal issues at work and outside work can have an effect on your job

Talk to somebody a problem shared is a problem halved

Keep active regular exercise is good for the brain and body

Eat well Good nutrition helps you function properly

Do something that you are good at it will help boost your self esteem

IF YOU THINK THAT YOU MAY HAVE ANY PERSONAL ISSUES THAT MAY AFFECT YOUR ABILITY TO WORK SAFELY, REPORT THEM TO YOUR LINE MANAGER OR THE HR TEAM.

ALL PERSONAL ISSUES REPORTED WILL BE TREATED CONFIDENTIALLY

Fire ProceduresBridgeway House - Nottingham - Fire Safety Responsibilities

Name

Job Title

Responsibility

Mobile

Tel. Ext.

Person with overall responsibility

Ashley Brown

Associate Director BSS

All

07773360979

280

Person deputising in absence of above

Gary Chambers

Assurance Manager

All

07436 797129

429

Name

Job Title

Responsibility

Mobile

Tel. Ext.

FIRE MARSHALS

Person(s) responsible for clearing Bridgeway House in case of fire

Cara Woodhouse

Receptionist

Ground Floor

07397385297

200

Donna Butler

Administration Manager - BSS

0977 540140

275

On Duty Trainer

Training Rooms

-

Mark Workman

Associate Director - Commercial

1st Floor

07968 416219

290

Zoe Beedon

Technical Administrator - SI

07854021374

248

Lee Richards

Stores Manager

Stores

07714759749

Waterside House Hayes - Fire Safety Responsibilities

Name

Job Title

Responsibility

Mobile

FIRE MARSHALS

Person(s) responsible for clearing Bridgeway House in case of fire

Sophie Mairesse

Senior Ecologist

Ground Floor

07442534850

Katrina Rimington

Graduate Ecologist

07442534854

On Duty Trainer

1st Floor

Fire Safety Procedures - Bridgeway House, Riverside Way

Evacuation Plan - Bridgeway House (2nd Floor)

Fire Safety Procedures & Evacuation Plan Waterside House (Hayes)

Fire Safety Procedures & Evacuation Plan West Malling

FIRE MARSHALS

Person(s) responsible for clearing Bridgeway House in case of fire

Name

Job Title

Responsibility

Mobile

Rob Wilkinson

TLP Delivery Manager

First Floor

07776991540

Sam Boujettif

Safety Critical (Resource Assistant)

07539372567

Fire Safety Procedures & Evacuation Plan Euston

FIRE MARSHALS

Person(s) responsible for clearing Bridgeway House in case of fire

Name

Job Title

Responsibility

Mobile

James Shelton-Smith

Site Access Controller

Parcel Deck

07966303933

Neil Spratt

Site Access Controller

07436791085

Name

Job Title

Responsibility

Mobile

Person with overall responsibility

Conway Massam

Associate Director HSQE

All

07887896497

Your Feedback Counts

If you have any feedback or any other suggestions regarding health, safety or environmental matters please write to:

Conway Massam

Associate Director of HSE

Bridgeway House,

2 Riverside Way

Nottingham, NG2 1DP

Or e-mail to Conway.massam@bridgeway-consulting.co.uk

Safety Minutes

Safety Briefing

Access & Egress

Electricity

Fire / Hot Work

Material Management & Hazardous substances

Lifting Operations

Lighting, Barriers & Signage

Machinery & Tools

Manual Handling

Noise & Vibration

Plant & Vehicles (incl. RRVs)

PPE

Public

Rail

Tidiness

Traffic Management

Excavations & Services

Work at Height

Name:

Contact Number:

Preferred Contact Time:

Date:

Notes

Bridgeway HSE Information V3

Bridgeway

Acknowledgement of HSE Booklet

Name:

I confirm that I will read the content within this Handbook prior to the HSE Induction and if I have any queries in relation to these I will raise these in writing with the Assurance Manger within 14 days.

Signed: _________________________________

Date:

Acknowledgement of HSE Induction

I confirm that I have completed the Bridgeway Consulting Ltd HSE induction and have been briefed on the elements contained within this booklet.

Signed: _________________________________

Date:

(Please tear off and hand this page to your trainer at the end of the Assurance Induction)