ACCESS INFOTECH PVT LTD

B 31, PHASE 3, INDUSTRIAL AREA,

MOHALI -160055, PUNJAB.

PH: 0172-5002677, 5025577.

A Introductory Document for

An Integrated Enterprise Resource Planning System

For TEXTILE SPINNING INDUSTRIES.

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OVERVIEW

Access InfoTech is delighted to have the opportunity to respond your requirement for an integrated & centralized manufacturing business solution that helps in scheduling and monitoring the organization wide resources.

Current agenda on growth in industrial enterprise demands that all of business information systems be integrated into a single technology platform utilizing common database and common development environment.

The suggested strategy here is particularly focused on implementing a corporate-wide Enterprise Resource Planning package or system, and we propose ACCESS-EBS 5.0 an Integrated ERP system, featured as follows:

Feature Benefit

Web Enabled Independent information access anytime and from anywhere.

Fully Integrated Data flows through automated & indigenous system, interlink & collaborate across total business process.

Modular System configured through modules mimics a functional area facilitate implementation and accommodate with rollouts.

Compliance to Statuary Regulations

Software complies with all the statutory regulations & government policies.

User Level Security Users defined access rights enables it multi tier solution management.

Seamless Linking with other databases

EBS seamlessly link with any databases (attendance machines, Tally etc.)

Dynamic Reporting Tool This module is an effective MIS tool for analyzing “what If” situation.

Cost Effective EBS implementation policy ensures a lower TCO.

Scalable EBS is designed to accommodate, as your business grows.

1. ACCESS EBS – TEXTILE ERP EXECUTIVE SUMMARY

In textile Industry, production activities are critical to control cost of production and needs focus of

all level of management. Generally it has to deal High machine utilization, Raw material realization with low wastage & high production efficiency.

Any production inefficiency leads to higher cost of productions and survival of industry is difficult due

to low margin profit industry.

So, it is essential to develop a business information base where all processes are well defined and all

resources of organization are interlinked. So that it facilitate all level of management to analyze operational data at business processes for effective decision making and operation control.

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Access EBS ERP provides a Production Planning engine where spinning industry can plan various combination of product for production planning to generate most efficient plant utilization plan. It provides machine capacity constraints where focus of production management is required most.

Production planning also links raw material requisitions and dyeing of fiber plan w.r.t. present stock to verify the actual workable plan & scheduling.

Production planning can manage Lot assignment to production batches and maintain linkage

between order execution plan and production lot no., hence it provide full linkage between sales order and finished goods. Marketing management can see full view of production execution at

plant and provide correct feedback to customer the delivery of goods.

At all production phases like Fiber Dyeing, Mixing, Preparatory, Ring Spinning / open end, Post Spinning, Packing various production reports helps user to monitor machine utilization, Production efficiency, wastage etc. Critical process like dyeing recording and standards will provide insight of shade category costing to control cost of product.

Our ERP System also facilitates to create quality records of product at each stage of production.

Our ERP System also provides machine maintenance module that facility to maintain Preventive / Predictive / Breakdown maintenance records with machine parts replacement history.

Sale Module system can be best mold to provide typically requirement of textile industry like for synthetic yarn to define shade category – Light /Medium / Dark / Heavy Dark and its change of sale rate in Invoice. It will record Sale Return management and customer complaint etc.

Inventory module deal with Raw Material, Finished Goods, Waste Inventory, Store inventory management.

Procurement module automate all process of Indent, approval, Budget, Quotation comparison

with purchase history, PO generation, Purchase rejection and monitoring Job work etc.

HR module takes care of employee requisition, approvals, applicant information, screening, interview and selection & employee master - salary record. Training, Loan, Leave, Attendance records will be maintained.

Salary & wages linked with Bio matrix system and provision of “BADLI” of worker requirement

are taken care in our ERP. All statuary requirements ESI, PF etc are in built feature of this module.

Financial Module provide a autonomous facility to record all type of vouchers – Purchase, Sales,

Cash, Bank, Journal and links commercial module of sale and purchase to generation and approval to avoid any duplicate entry of voucher.

All statuary requirements of organization – VAT, Excise, TDS, Service Tax are inbuilt capability of our ERP.

Multi tier security architecture protects data and information, access to authentic users only.

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Domain expert of textile industry & exposure of implementation of business systems (ERP) are

available to understand the core & specific requirement of textile industry and capable to translate requirements to design System effectively.

Highly qualified professional of relevant functional experience like Production & industrial engineers, CA’s, HR Admin, IT infrastructure consultants & EDP managers are available to assist in system design & implementation process.

We also provide service for computer hardware, LAN / WAN connectivity through expertise knowledge to assist to create a robust, futuristic & cost effective IT infrastructures.

Access Info Tech has long standing and reputation in providing customized ERP solution to across the

industry of approximate 4000 user base. We are capable of running our ERP system in single organization to more than 200 users.

We are locally available ERP system providers with cost effective & convenient to implement solutions. Our ERP cost generally paybacks within one year of its implementation.

2. Key challenges faced by the textile Industries are concurred at Access EBS Textile

Software

Challenges faced by textile industry EBS 5.0 ERP Role to assist overcome challenges

Raw Material Realization

Raw material cost component in yarn is very high 50 - 65%, hence it is critical for spinning industry to keep control on realization of raw material. For this purpose

wastage control at every stage of production is essential. It is also critical to get timely information to mix the

usable waste to reduce cost component of raw material.

In absence of proper long term recording of waste generated at each stage of production, control over waste generation loosen. System provides facility to

keep records of waste with lot wise segregation and its recording helps production planner to use these

waste in next process of similar lot/ shade. System helps to provide information of final packaging against every lot and will increase raw material realization.

Right Product Mix

It is essential for spinning Industry to utilize capacity with right product mix to get maximum profitability.

It is essential to try out many combination of product mix to get maximum profitability and plan utilization.

System provides a engine where user can try various combination of product mix and calculate plan with

maximum profitability.

Monitoring and control on Production Execution

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Production plan, dyeing cost, packing cost information and

control is required all level of management. Manual system lacks on time flow of information to user to control

the process.

System provides the essential information to monitor

progress of production execution in plant - Mixing, Ring Production, Packing Production etc, Dyeing

system provides facility to record dyeing standard and actual recipe and provide insight dyeing cost.

Plant Maintenance Scheduling & Control

Obsolete machinery is biggest issue for textile industry and competes with latest machinery.

System provides facility where user can schedule and record all preventive maintenance and part

replacement. It gives quick machine capability information to spinner to run export production and

produce high quality products.

Worker management and wages control

Worker management is critical part of production

management. To manage rest, leave and allocation to shift is unmanageable by manual records and makes

workers availability to all shifts uneven. Manual system

also time consuming to decide hostel facility requirement, recruitment of worker, and promotion of trainee and

wage revision impact.

System provides facility to keep worker records with

all type of information will quickly revert information which are very critical to manage workers like

absentees’, rest days, leave etc. Control over trainee

management, promotion of worker and taking decision on unproductive trainee /worker are more

quick and effective.

Inventory Control

All actions regarding Indent, Approval of indent, Purchase

order, and control on rejection, quality records of items and record of repair are essential information to analyze

and control Inventory.

System provides facility to keep records of all actions

of inventory management. It is well controlled by authorization of approval quickly and even remote log

in on mobile by authority. It provides useful information to control Inventory and reduce to

optimum level.

Financial Management

Cost of finance is very high due high interest and trade to

provide long credit period , bad debts, unutilized inventory, production unfinished lots, unmanageable

advances to worker, staff and vendors.

System provides facility to provide planned

information to all level of authority by means of auto generated massages, emails and pop ups. It makes

attention of all level management to control the unproductive inventory, realization of debtors,

advances to staff, worker and vendor. It reduces financial cost to same set of management.

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3. ENTERPRISE RESOURCE PLANING – CONCEPTUAL OVERVIEW

ERP is a Gate way to Manage Business Operations through Business Information System; a business spread across multiple layers of operations, different function areas and employee levels, is always a

challenge for real time operation’s data & effects critical business decision making.

In this scenario, often times management struggle with answers of simple What, When, Where and

How questions, like.

What are the receivables of a client, accounts or the entire company? How aged are they?

What are stocks of a product at a location, in progress or an expected FG availability?

What is the status of a production orders? If a management interventions required?

How is status of movement across supply chains? Inter plant or supply or delivery?

How to minimize leakage of revenue at resource alignment?

And Manual or other Tailor made reporting outputs are other challenges on its accountability,

compliance and truthfulness.

Access EBS 5.0 ERP to takeover these challenges in today’s business management is exclusively

designed Web-based, to setup a system of online or offline connectivity across all business operations or locations & is optimized to access through internet connections by “N” number of users at any location.

At web-based Access EBS 5.0 ERP software each of function area is incorporated through indigenously customized modules & these modules functions further extend business information integrally to

management for monitoring, strategy and decision making through indigenously customized enterprise reporting, MIS and Business Intelligence dashboard reports.

It suffice single business information system whether its city wide or nationwide operations. It is designed to scale for “N” number of users and size of data. It enable access anywhere independent of machine or OS – office, warehouse, sales offices,

project site, from home or on the Go Or even travelling abroad.

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EBS 5.0 ERP SOTFWARE IS AN INTEGRATED SOLUTION OF

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A CONCEPTUAL REPRESENTATION OF PROPOSED MANUFACTURING RESOURCE PLANNING WOULD BE

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EBS 5.0 ERP SOTFWARE IS AN INTEGRATED SET OF SOFTWARE MODULES, EACH MODULE MIMICS A

MAJOR FUNCTIONAL AREA OF A BUSINESS ORGANISATION. Viz.

FINANCE SALES

PRODUCTION PLANNING AND CONTROL INVENTORY

PURCHASE HR MANAGEMENT

CUSTOMER RELATION MANAGEMENT EXPORTS MANAGEMENT

4. The Quickest way to stay up to date by Notification

The Access textile ERP Event Manager with Heads‐Up Alerts allows ERP users to

communicate instantly with each other using instant messaging, desktop event

notifications, and alerts.

Management can choose conditions that can be delivered to their desktop, email or mobile

device.

Users can control where and when to receive PopUps alerts.

Administrators can also create subscriptions and modify existing subscriptions for users.

This tool helps the top management to monitor the entire activities happening in their

business. Automatic pop ups, Email and SMS on enquiry follow up's, order summary, cost

sheets, schedule with Time and Action reminders on approval deadlines, quality and

control, payables and receivables alerts, Bill pass pending list, etc., are some of the unique

features integrated to the software.

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The web enabled Textile software modules allows the top management to view the

notifications on various parameters to take quick and appropriate decision and benefits for

business profitability. Enquiry / Order details / Follow Up's /Planning and Scheduling /

Budgeting / Bill of Material / Purchase and Stock with Value / Process & Production status

/ Quality Approval & Inspection / Approvals status / Inventory Management / Sale return

has the facility to generate any specific in formations instantly.

5. Mobile Application for Android/IOS -Access Your ERP data ANYWHERE ANYTIME

24 X 7 Access: Run your business any time, any place – with the one mobile app for

Android/IOS

Sale Calendar: Manage customer and partner contacts as well as scheduled sales

activities

Notifications: Get alerts about deviations from approved prices and other significant

events

Sales Funnel: Create or view sales opportunities and orders, and handle service call

activities

Monitor Inventory: Get detailed product information at all levels.

Immediate Access: Empowers you by providing immediate access to the most relevant

information to enable you to run your business from any location, at any time.

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Customer Relationship: You can manage customer and partner data, process pending

approval requests, view reports, and much more.

6. POTENTIAL BENEFITS WITH EBS 5.0 SOFTWARE

Automated and streamlined business operations leads to greater adaptability and

resources aligned to Value Chain.

Quick to Manufacturing changes to specific product, product mix, compliance to regulatory

or environmental.

360 degree visibility leads to better operational & insight into cost efficiency.

Collaborative approach supports technology adaption and skill development.

Improve on quick & accurate estimations / quotations, forecast resource scheduling.

Increased visibility & simplified Supplier management, improved collaboration with

trading partners.

Improved scheduling and reliability of accomplishing work orders & tracking immediate

inventories to reduce costs & improved dispatch management.

A unified and single reporting system to analyze the statistics / status in real-time, across

all functions/departments support Business Intelligence.

High revenues through Identifying and create KPI’s (Key Performance Indicators).

Since Access EBS ERP is implemented with robust Oracle Database system on the backend,

enables centralized storage always an advantage at administrations, data security and

back-up of all enterprise data.

It supports to integrate other devices / instrumentations and control systems (like bar-

code reader, for example) to the ERP system through an API (Application Programming

Interface).

EBS 5.0 ERP systems facilitate marketing aspects like sales forecasting, market

communications, promotions and related activities.

An EBS 5.0 system takes you to Web size i.e. take your business across globe managing

dispersed enterprise operations from any location.

ABOUT US

A Brief Introduction

Access Info tech Pvt. Ltd has evolved as a diversified IT Solution Providers over the period of last two decades.

• Founded in 1995, partnered with WIPRO for all IT infrastructure & related services. • Established & managed by a team of hardcore IT professionals , we are one of fastest growing IT

organization in Northern India.

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• Started DBA service in 2005 as Certified Partner of ORACLE & Certified Partner of Microsoft for

entire range of products & services. • An ISO 9001 : 2008 certified for quality services, Access Info tech has a customer-oriented

approach with reliable, flexible & comprehensive business solutions to diverse Industrial segments. • Highly Ethical Organization with a Culture of integrity and excellence

• CIO 2015 rated us amongst the top 20 most promising Oracle technology solutions providers. • Recommended by customers, rewarded by resource partners & complimented by our employees .

Our Business portfolio includes… • Software Development

• Access-EBS5.0 ERP Customized Application Development Project

• Application Migration, Conversion & Integration, Database design and maintenance.

• Database Administration Services

• Operating system & Database: AMC for Sales & Service; Windows, Linux, Oracle, My SQL.

• Enterprise Communication Services

• Enterprise communication services for voice, broadband, cloud & web services.

• IT Consultancy Services

• IT Infrastructure: Sales, Service & AMC for Servers, Desktops, Peripherals & Power Backups.

Our Enterprise business partners includes

• • •

Client References

Liberty Trends Limited

Yamuna Power Infrastructure

Deepak Spinners Limited

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Forge India Pvt ltd

Preet Tractors

Swaraj Automotive

Crystal Sanitary Pvt Ltd

Empire Packages Pvt Ltd

Punjab Alkalis & Chemicals Ltd

Turbo Scaffoldings Pvt Ltd

Interwood Mobel (P) Ltd.

CAG India.

Vardhman India.

National Fertilizers Ltd

Idea Cellular

And many more ... the journey to Excellence in Quality and Services is constant...

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