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Minutes of Board of Commissionersrsquo Work Session Monday July 27 2015
Page 1 of 8 Pages
For Recording Stamp Only
Deschutes County Board of Commissioners
1300 NW Wall St Bend OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - wwwdeschutesorg
MINUTES OF WORK SESSION
DESCHUTES COUNTY BOARD OF COMMISSIONERS
MONDAY JULY 27 2015 ___________________________
Present were Commissioners Anthony DeBone Tammy Baney and Alan Unger
Also present were Tom Anderson County Administrator Erik Kropp Deputy
County Administrator David Doyle County Counsel and for a portion of the
meeting Judith Ure Administration Nathan Garibay Emergency Services
Manager David Inbody Health Services Timm Schimke Solid Waste and Jon
Stark and Joe Centanni of REDIEDCO There were no representatives of the
media in attendance
Chair DeBone opened the meeting at 130 pm
___________________________
1 Consideration of Business Loan Request
Jon Stark gave an overview of the loan request from Medline ReNewal The
company is out of space and spread out in different buildings throughout
Redmond They repurpose medical devices and tools They have 150
employees and the average wage is almost $48000 They plan to add 28
additional employees mostly production workers at about $24000 plus a
generous benefit package
They plan to construct a large facility in Desert Rise industrial park Joe
Centanni said he was part of the group who did a financial review and they
were very comfortable with what they saw
Minutes of Board of Commissionersrsquo Work Session Monday July 27 2015
Page 2 of 8 Pages
Mr Stark indicated they would hire all 28 positions by March 13 2017 He
feels this is a conservative number They are asking for $28000 at $1000 to
the company per job This was a competitive project and they did look at other
sites EDCO tried to put together the best possible package The State and City
of Redmond were involved
Commissioner Baney stated she is struggling with the wages Even with
benefits this is not a living wage for even Redmond Mr Stark said they are
going through a competitive wage review and there is a good opportunity for
advancement within the company Commissioner Baney asked about the
potential of child care on site Mr Stark said they have not discussed this
Traditionally there is not a lot of turnover Mr Centanni added that the culture
is one that the employees seem to enjoy
Commissioner Unger asked about Consumer Cellular Mr Stark stated that
these wages are a little less but benefits are strong This is in the bioscience
industry and a cluster EDCO is targeting There are a number of local
companies that do similar work
Judith Ure stated that there is a document that indicates what family wage jobs
are in various areas In this area it is $37000 based on State criteria This
discrepancy would have to be addressed in the agreement between the company
and the County
BANEY Move approval
UNGER Second
VOTE BANEY Yes
UNGER Yes
DEBONE Chair votes yes
Commissioner Unger would like to have a future conversation regarding the
loan fund program with various partners He would also see more information
on compensation other than salary such as various benefits Mr Stark noted
that they do discuss this with applicants This company exceeds the traditional
benefits package
Minutes of Board of Commissionersrsquo Work Session Monday July 27 2015
Page 3 of 8 Pages
2 Discussion of Updated Emergency Operations Plan
Nathan Garibay explained the background of this plan It has meant a very
thorough review with him County Counsel and Erik Kropp This shows how
they actually operate and how to plan for the purpose
There are three parts the basic plan that explains the roles and responsibilities
then the emergency support through departments and the checklist to guide
how to handle incidents from beginning to how costs are billed
The other big change is readjusting some departments and adding some that
were not previously included All departments have had a chance to review it
He stated there is an acronym page that will help with some of the terminology
Mr Garibay stated that the role of the governing body is explained and how
things could be handled if the Commissioners are not readily available The
hierarchy in Code is the Board the Chair the Sheriff and then the County
Administrator
Chair DeBone would like to participate in a tabletop exercise so this is clear
Mr Garibay said that they might be able to set up a meeting once a year to
work out the details or go over a certain type of disaster It would be helpful to
have all department heads there as well since most have a role to play
Commissioner Baney asked about the classifications of disaster For instance
if there is a medical pandemic whether the Health Director takes the lead Mr
Garibay said the plan differentiates It depends on whether it is localized or
goes statewide When there is a declaration other things come into play more
quickly
Commissioner Unger asked if they do scenarios for instance if Wickiup Dam
broke and what happens downstream Mr Garibay stated that they do this as a
tactical operation with the Bureau of Reclamation They have to do this every
three years
Commissioner Baney asked if the County offers enough support to stay on top
of these things It is much better than it was but there is a lot to lose if they are
not prepared She asked if this is too much for one person Mr Garibay said it
depends on what the policy makers want or expect Many counties have more
than one person handling the program
Minutes of Board of Commissionersrsquo Work Session Monday July 27 2015
Page 4 of 8 Pages
There is a good system in place here for wildfire incidents but other disasters
do not have this as well developed This is the biggest challenge along with
developing the capacity to have continuity if someone is not around when the
disaster happens This means there is a level of risk There are a number of
plans that could be developed if there was staffing to do so Commissioner
Baney wants to make sure there is enough help to adequately train as well
Mr Garibay noted that they do exercises to help with planning but they need to
develop a management organization within the County to handle all the various
issues They do not want to have to figure things out on the fly The agencies
consider some of this as part of their work but there are others who can help
with problem-solving
Mr Garibay explained the billing process and how expenses Mr Anderson
asked about a section that makes sure protocols are followed including those
after the event Mr Garibay stated that he could review section 14 more
closely Commissioner Baney would prefer it include some pages to help the
novice navigate the information
Mr Garibay said the appendix at the back of the book shows how to begin
handling an incident as it escalates The incident commander will help with
others determine when something it beyond the scope of a certain response
team This is similar to what the State has with various liaisons being brought
in depending on the situation
David Doyle stated that the Resolution to adopt the plan would allow for
approval of the base document so that minor changes can be made over time
3 Other Items
Before the Board was consideration of approval of the minutes listed on the
business meeting agenda of July 27 2015
BANEY Move approval
UNGER Second
VOTE BANEY Yes
UNGER Yes
DEBONE Chair votes yes
Minutes of Board of Commissionersrsquo Work Session Monday July 27 2015
Page 5 of 8 Pages
___________________________
MCAT Agreement
Mr Kropp said the MCAT agreement was approved by the Board with
AFSCME There have been a few minor items requested by AFSCME David
Inbody stated that there is a new bargaining group at AFSCME and there are
some things that need to be clarified
One request was for annual review and allowing for time to train There was a
question regarding seniority and where that comes into play The agreement
has been slightly revised and this covers six months There are challenges
maintaining staff for these positions and they want to explore the MCAT
agreement which is a side agreement with AFSCME They have thought about
a differential for MCAT staff as the impact of this work is substantial due to
the hours This might mean only working MCAT and not juggling this with
another position He would also like to see the notice be for sixty days They
need to be sure this team can provide the necessary services
Commissioner Baney noted that having this team on the ground is critical
They cannot afford to not have it operating properly Mr Inbody states there
are four people who work 24 hour shifts There are two available at any time
They are shorthanded now They work 24 hours but are paid for ten Some
cases could last all night while others are brief The biggest thing is to have
availability
Commissioner Baney stated it is the right thing to do but it is a big deal Mr
Inbody would like to be able to have this better coordinated and staffed
BANEY Move adjustments as discussed allowing for County
Administratorrsquos signature
UNGER Second
VOTE BANEY Yes
UNGER Yes
DEBONE Chair votes yes
___________________________
Waste to Energy Group Project
Timm Schimke said that Waste to Energy Group has responded to a letter sent
by the Board asking for status of the program They need some proof of
financing a detailed schedule on next steps and working draft of the site plan
application and DEQ application
Minutes of Board of Commissionersrsquo Work Session Monday July 27 2015
Page 6 of 8 Pages
They have provided various documents in this regard They are getting
financing for this project as well as others through a line of credit This is
arranged through an international financing group They have a $685 million
fund from which these projects will be supported
There is a detailed schedule showing the key milestones in the process The
agreement allows for some flexibility Production would occur approximately
in March 2018 In the meantime they have to reach a variety of milestones
Some steps depend on those that precede it It appears these documents will
meet their intent DEQ requires CDD approval first He does not think they are
trying to stall There could be appeals that put things behind schedule This is
based on a period of time rather than exact dates
Mr Anderson feels this makes it easier for the County to observe the process
and some things will need to be on site Mr Doyle would like to see the first
milestone be the financing because that part is very complicated since it
involves other countries Mr Schimke said that this is the schedule the
company proposed to the County It would not put off the other processes if the
financing is available
Mr Anderson sad this means there is no opportunity to bring in someone else
He does not want to end up with this in limbo Mr Schimke stated that CDD
and the DEQ are behind it and the first six months will tell the tale It needs to
work for both parties
Commissioner DeBone asked what constitutes a feel-good project This was
discussed briefly
___________________________
Judith Ure stated that the League of Women Voters requested $150 to update
their brochure listing elected officials
BANEY Move approval from grant funds
UNGER Second
VOTE BANEY Yes
UNGER Yes
DEBONE Chair votes yes
___________________________
Minutes of Board of Commissionersrsquo Work Session Monday July 27 2015
Page 7 of 8 Pages
Ms Ure stated that Mike Daly has asked for $500 to buy new frying pans and
other equipment for the Buckaroo Breakfast event Commissioner Unger said
they should have a budget for this because there is a charge to customers The
Commissioners granted $100 each towards this expense to support the event
___________________________
Ms Ure presented information to the Board on Opportunity Knocks who had
previously asked for an economic development grant The Board wanted to
know what they do with their membership dues and how their budget is
handled It appears that they have a shortfall during restructuring Once this
has occurred they expect to be back on track with revenue
Commissioner Baney feels the organization is worthwhile but she hesitates to
salvage a cash-strapped nonprofit again The County should not be the go-to
agency for this kind of thing This will continue to happen It is different from
the Boys amp Girls Clubrsquos needs and she does not think this rises to the same
level Ms Ure stated that she feels they help companies thrive and hire people
Chair DeBone said he is willing to provide $1000 Commissioner Baney stated
it costs $350 to be a member of the group for training and networking It is a
non-profit helping for-profit businesses Chair DeBone said they are grouping
small businesses together and entrepreneurs are becoming more important here
Chair DeBone stated there are various groups within the main organization and
has history in this area Commissioner Unger wants to see them be able to
bring up small businesses to be more successful They have a new board and
need to focus on their core mission
The Commissioners agreed to provide 13 each of the $2400 requested
___________________________
Mr Anderson stated that the employee recognition breakfast is this Saturday
and staff of various departments will be helping during that time They are
gathering prizes for a raffle drawing and hope to have a little better quality than
in the past There would be one grand prize for a dinner for two or movie
tickets with the Commissioners Mr Anderson and Mr Kropp kicking in funds
for this at $40 each The Commissioners will help with cooking or serving
Commissioner Baney stated that they could put a gift certificate inside various
County items such as coffee cups or individual coolers
___________________________
Chair DeB one is meeting with the Eastern Oregon Counties Association on August 7
He is attending a forum on marijuana issues as well with various agencies participating Nick Lelack will also attend this Thursday evening
Mr Anderson said there is a public hearing on August 12 to get input from citizens and others on opting out Chair DeB one feels this was not the intent of HB 3400 if a County populace was not strongly opposed to the original ballot vote Mr Anderson stated that the options will be different depending on the zone
There were 53 applications received for the County Information Officer position and those are being reviewed by Mr Anderson and Mr Kropp to narrow them down It is a very important position The posting is closed
Being no other items discussed the meeting was adjourned at 350 pm
DATED this 2( Dayof ~ 2015 for the Deschutes County Board of Commissi~ners
Anthony DeBone Chair
Alan Unger Vice Chair
ATTEST mmlssloner
~~ Recording Secretary
Minutes of Board of Commissioners Work Session Monday July 27 2015 Page 8 of 8 Pages
Deschutes County Board of Commissioners 1300 NW Wall St Suite 200 Bend OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - wwwdeschutesorg
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
130 PM MONDAY JULY 27 2015
1 Consideration of Business Loan Request - Jon Stark EDCO
2 Discussion of Updated Emergency Operations Plan - Nathan Garibay
3 Other Items
PLEASE NOTE At any time during this meeting an executive session could be called to address issues relating to ORS 92660(2) (e) real property negotiations ORS 192660(2) (h) litigation ORS 192660(2)(d) labor negotiations or ORS 92660(2) (b) personnel issues or other
issues under ORS 192660(2) executive session
Meeting dates times and discussion items are subject to change All meetings are conducted in the Board oCommissioners meeting rooms at 1300 NW Wall SI Bend unless othenvise indicated Jjyou have questions regarding a meeting please call 388-6572
Deschutes County encourages persons with disabilities to participate in all programs and activities This eventlocation is accessible to people with disabilities If you need accommodations to make participation possible please call (541) 388-6571 or
send an e-mail to bonniebakerradeschutesorg
BRIEFING PAPER Medline ReNewal
Request for Deschutes County Economic Development Loan Fund
Company Request $28000 EDCO Recommendation $28000 Application Date March 132015 Proposed Job Creation within 24 months of March 13 2015 28 new employees Average Pay for New Employees (all positions excluding commissions) $33495 Industry Medical Device Reprocessing Website wwwmedlinerenewalcom
Company Background Medline ReNewal is a medical device company in Redmond OR that reconditions used medical devices to OEM specifications packaging and sterilization These devices are then sold back to the customer for significant cost savings
Originally formed in Sisters OR in 1997 the company moved to Redmond in 2006 and was purchased by Medline Industries the largest privately held medical supply company in the nation in 2012 They have an aggressive growth strategy and expect significant growth at ReNewal as a result of Medline Industries extensive customer base and distribution model
Medline ReNewal employs many skilled and technical positions with an emphasis around engineering and the bulk of their customers (99) are outside the Central Oregon region Their business model has a significant impact not only on the health care industry by cutting their costs but also on the waste stream across the country by limiting the number of devices that would otherwise end up in landfills Xhile the practice of using reprocessed devices is becoming more widely accepted the industry is still highly regulated by the Food and Drug Administration
Day-to-day management of the Redmond ReNewal division is conducted by Mr Steve Bettis who has a strong background with successful manufacturing companies spanning more than two decades The firm currently operates in three leased building in Redmond Those facilities are no longer able to provide the production and warehouse space necessary to meet current demand let alone accommodate the growth in sales the company is projecting Furthermore separate facilities are not allowing the company to maximize its productivity and cost effectiveness
In order to address the need for additional production and warehouse capacity and to increase efficiencies the parent company Medline Industries Inc began evaluating locations in California Illinois Washington Nuevo Laredo Mexico and Redmond for a 50000 SF facility to relocate and expand the Redmond operations
To
From
Date
Subject
l 1 I I I I l
I ~ ~
Deschutes County Board of CommissionersI
I
I Sgt Nathan Garibay
June 30 2015
Emergency Operations Plan Update and Approval
CommissionerCounty Administrator Approval __________________
Date _______________
The Deschutes County Sheriffs Office is requesting the Board of Commissioners approval of the Emergency Operations Plan
Synopsis
Deschutes County has recently made revisions to the countys Emergency Operations Plan (EOP) adopted in 2010 The plan was last updated in 20 I 0 with the assistance of a contractor Ecology and Environment Inc (EampE) The revisions and updates to this latest EOP consist of ensuring the plan is consistent with the capabilities responsibilities and operational roles of the county departments
The purpose of an EOP is to establish guidance for Deschutes Countys (County) actions during response to and short-term recovery from major emergencies or disasters It promulgates a framework within which the County will bring a combination of technical capabilities and resources plus the sense judgment and expertise of its emergency response personnel department directors and other decision makers Specifically this EOP describes the roles and responsibilities of Deschutes County departments and personnel when an incident occurs and it establishes a strategy and operating guidelines that support implementation of the National Incident Management System (NIMS) including adherence to the concepts and principles ofthe Incident Command System (ICS)
The plan consists of 3 parts
Basic Plan Provides the basic framework for managing disasters integrating with citiesstatefederal and non-governmental organizations
Emergency Support Functions (ESF) - Focus on operations pertaining to specific operational functions and the positions responsible for carrying them out These annexes clearly describe the policies processes roles and responsibilities for agencies and departments Many of the ESFs have shared responsibility between more than one county department and other organizations
ESF 1 Transportation ESF 2 Communications ESF 3 Public Works and Engineering ESF 3 Public Works and Engineering ESF 4 Firefighting ESF 5 - Emergency Management ESF 6 Mass Care ESF 7 Logistics Management and Resource
ESF 8 - Public Health and Medical Services ESF 9 Search and Rescue ESF 10 Oil and Hazardous Materials ESF 11 - Agriculture and Natural Resources ESF 12 - Energy ESF 13 Public Safety and Security ESF 14 - Long-term Community Recovery ESF 15 External Affairs
ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
Road Department
9middot1middot1 Service District
Emergency Services
Sheriffs Office
Health Services
county Forestry
Finance Department
Community Development
Administration
Table 1 ESF and County Department Crosswalk (P =Primary S= Support)
Incident Specific Annexes (IA) - Focus on the special planning needs generated by the particular hazard
and contain unique and regulatory response details that apply to a single hazard
Supporting documentation is reference throughout the EOP and may be included by appendix or
maintained by agencies as a separate document
The goal of this project is to develop a comprehensive document that not only meets state and federal requirements but a useful document to facilitate decision making and project identification throughout Deschutes County as it relates to disaster mitigation
Action Recommended Approve and sign the latest revision of the Deschutes County Emergency Operations Plan
Please contact Sgt Garibay at 541-617-3303 if you have questions concerning this request
To Deschutes County Board of Commissioners
From Sgt Nathan Garibay
Date June 30 2015
Subject Emergency Operations Plan Update and Approval
CommissionerCounty Administrator Approval __________________
Date _____________
The Deschutes County Sheriffs Office is requesting the Board of Commissioners approval of the Emergency Operations Plan
Synopsis
Deschutes County has recently made revisions to the countys Emergency Operations Plan (EOP) adopted in 2010 The plan was last updated in 2010 with the assistance ofa contractor Ecology and Environment Inc (EampE) The revisions and updates to this latest EOP consist of ensuring the plan is consistent with the capabilities responsibilities and operational roles ofthe county departments
The purpose of an EOP is to establish guidance for Deschutes Countys (County) actions during response
to and short-term recovery from major emergencies or disasters It promulgates a framework within which the County will bring a combination of technical capabilities and resources plus the sense judgment and expertise of its emergency response personnel department directors and other decision makers Specifically this EOP describes the roles and responsibilities of Deschutes County departments and personnel when an incident occurs and it establishes a strategy and operating guidelines that support implementation of the National Incident Management System (NIMS) including adherence to the concepts and principles of the Incident Command System (lCS)
The plan consists of 3 parts
Basic Plan - Provides the basic framework for managing disasters integrating with citiesstatefederal and non-governmental organizations
Emergency Support Functions (ESF) - Focus on operations pertaining to specific operational functions and the positions responsible for carrying them out These annexes clearly describe the policies processes roles and responsibilities for agencies and departments Many ofthe ESFs have shared responsibility between more than one county department and other organizations
ESF 1 Transportation ESF 2 - Communications ESF 3 - Public Works and Engineering ESF 3 - Public Works and Engineering ESF 4 Firefighting ESF 5 - Emergency Management ESF 6 - Mass Care ESF 7 Logistics Management and Resource
ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF 1 2 3 4 5 6 7 8 9 10 11 12
Road Department p
bull 9-1-1 Service District
Emergency Services
Sheriffs Office
Health Services
County Forestry
Finance Department
Community Development
Administration
Fair amp Expo Center
ESF 8 Public Health and Medical Services ESF 9 Search and Rescue ESF 10 Oil and Hazardous Materials ESF 11 Agriculture and Natural Resources ESF 12 - Energy ESF 13 Public Safety and Security ESF 14 Long-term Community Recovery ESF 15 External Affairs
p
Incident Specific Annexes (IA) - Focus on the special planning needs generated by the particular hazard and contain unique and regulatory response details that apply to a single hazard
Supporting documentation is reference throughout the EOP and may be included by appendix or maintained by agencies as a separate document
The goal of this project is to develop a comprehensive document that not only meets state and federal requirements but a useful document to facilitate decision making and project identification throughout Deschutes County as it relates to disaster mitigation
Action Recommended Approve and sign the latest revision ofthe Deschutes County Emergency Operations Plan
Please contact Sgt Garibay at 541-617-3303 if you have questions concerning this request
Bonnie Baker
From Judith Ure Sent Thursday July 02 2015 1247 PM To Bonnie Baker Subject 7-27 Work Session
Bonnie shy
Would you please schedule a business loan request on the 7-27-15 work session agenda Jon Stark from Redmond Economic Development Inc and members of EDCO will be in attendance so if possible can it be the first item
Thanks
Judith
1
Deschutes County Economic Development Loan Fund
Loan Activity and Fund Status as of July 272015
As of July 272015 the unencumbered cash balance available in the Economic Development Loan Fund is approximately $63320
Organization Number of
Employees
Agreement Number
Agreement Date
Loan Amount
Jobs Created Date
Jobs Retained
Date
Date Converted to Grant
Repayment Amount
(principle)
Amount Paid to Date (principle)
Agere Pharmaceuticals Inc 7 2010-745 12152010 $1400000 033112012 0911712013 0511412014 NA NA GL Solutions 39 2010-749 121292010 $5000000 090912012 09092013 0511412014 $1951522 $1951522 Buehner Fry Inc (NAVIS) 27 2011-137 041312011 $5000000 1111612012 111162013 0511412014 NA NA Dent Instruments 6 2011-138 04132011 $1200000 1111112012 1111112013 0511412014 NA NA Alchemy Solutions Inc 13 2011-358 06292011 $2600000 033112013 033112014 NA $2600000 $2600000 Medisiss 24 2011-572 09082011 $4800000 0711812013 0711812014 090312014 NA NA Geo-Spatial Solutions Inc 10 2011-641 103112011 $2000000 0712212013 072212014 Pending $10000 $1000000 Central Oregon Trucking 35 2012-311 060612012 $5000000 0411112014 0411112016 090312014 NA NA Consumer Cellular Inc 200 2012-584 111262012 $5000000 030112014 030112015 111512014 NA $50000 Energyneering 17 2012-643 121262012 $3400000 033112012 063012104 09032014 NA NA Venture Catalyst NA 2013-025 0212112013 $2000000 NA NA NA NA NA NAVIS 26 2013-238 061132013 $5000000 0112812015 0112812016 Vantage Clinical Solutions Inc 5 2013-427 07302013 $1000000 030412015 03042016 Paladin Data Corporation Inc 16 2013-523 1011712013 $3200000 0411612015 0411612016 BasX 50 2014-340 061142014 $5000000 1212412015 12242016 Humm Kombucha 25 2014-504 091172014 $5000000 123112016 123112017 Wild Harvest 25 2014-648 121162014 $5000000 0712412016 0712412017 i3d Manufacturing 12 2015-439 Pending $2400000 050112017 050112018 Kollective Technology Inc 25 2015-438 Pending $5000000 050112017 050112018 Total 562 $69000000
partial conversion
---------
Deschutes County Board of County Commissioners
Discretionary Grant Program
Board Meeting Date July 8 2015
Organization Opportunity Knocks
Organization Description A 50 1 (c)6 organization founded in 1996 that brings entrepreneurs and business leaders from Central Oregon together for peer-based training and problem-solving Currently maintains 150 members 16 teams and 32 volunteer facilitators and is seeking to hire an Executive Director Board members include representatives from EDCO and the Bend Chamber
Project Name Restructuring
Project Description Support process of restructuring the organization including making changes to Board leadership management mission messaging programs and procedures
Project Period Through November 1 2015
Amount of Request $2400
Previous Grants None recorded
Approved ___________________________________________________________
Declined
Deschutes County Board of Commissioners PO Box 6005 Bend OR 97701-6005
1300 NW Wall Street Suite 200 Bend OR Telephone 541-388-6571 Fax 541-385-3202
Website wwwdeschutesorg
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Todays Date 11-7_6_1_5____---J1 Project Name I Restructuring I ~----~~========~
Project Beginning Date I 71115 I Project End Date 1_D_ec__3_l_2_0_15 ____----l1
Amount Requested I $2400 I Date Funds Needed 1_A_S_A_P_______JI
Name of Applicant organization l_O_p_po_rtu_n_ity_Kn_o_c_ks_________________--
AddressI PO Box 9073
City amp Zip Code 1 Bend 97708 I Tax ID 30-0468254
Contact Name(s) I Jim Schell ITelepbone _____--l1_5_41_7_8_8_-7_1_37
Fax I IEmail Address 1_Jim_s_ch_e_ll_5__gm_ai_1_co_ffi________----
On a separate sheet(s) please briefly answer the following questions
1 Describe the applicant organization including its purpose leadership structure and activities
2 Describe the proposed project or activity 3 Provide a timeline for completing the proposed project or activity 4 Explain how the proposed project or activity will positively impact the community 5 Identify the specific communities or groups that will benefit 6 Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions if any Itemize anticipated expenditures 7 If the grant will support an ongoing activity explain how it will be funded in the future
Attach
Proof of the applicant organizations non-profit status
Applicant may be contacted during the review process and asked to provide a complete line item budget
OPPORTUNITY
KNOCKS
Describe the applicant organization
We are Opportunity Knocks (OK) we provide peer-based training and problem-solving for
entrepreneurs and business leaders throughout Central Oregon We do this by assembling and
facilitating teams of 10 to 12 entrepreneurs and business owners and in the process creating
an environment for them to grow and succeed
Founded in 1996 we now have 150 members 16 teams and 32 facilitators All of the
facilitators are volunteers we will have one paid Executive Director and are currently hiring for
this position We will have a volunteer Board of 19 when we are finished recruiting members
our Board Chair is jim Schell OKs original founder Board members include representatives
from EDCO Bends Chamber of Commerce and the SBDC
The 16 teams of entrepreneurs and business owners meet once a month for three hours at
various donated meeting rooms around Bend and Redmond Two volunteer co-facilitators
administrate and facilitate the monthly meetings following a time-tested format Members sign
Confidentiality Agreements upon joining they also commit to attending at least ten meetings
every year
A key element of the Restructuring we are currently undergoing is the adoption of the
Entrepreneurial Team Board of Directors model This model dictates that the OK board will be
include four entrepreneurial teams of four members each those teams will be entrepreneurial
in that they make the decisions within their area of expertise (The Board Chair can veto their
decisions if he deems them to threaten the financial stability of OK) The four four-person
teams include 1) FundraisingSponsors 2) Facilitators Programs 3) MarketingBranding and 4)
Membership The Board also includes a two-person Finance Committee and a one-person Legal
Committee in addition to the Board Chair
Opportunity Knocks believes that by helping small businesses and their ownersmanagers
succeed we do the following for our community
1) We create new jobs
2) We enhance existing jobs
Proposed project or activity
The proposed project is not exactly proposed rather it is currently in process OK is in the process of restructuring a restructuring that will include its leadership management mission and messaging OK has been in existence for 19 years many of its processes and procedures need revisiting and updating Thus the entire organization is being changed beginning with the makeup and function of the Board of Directors down to the template of the monthly meetings
OKs cash position is not strong this grant request is being made to provide financial assistance to the organization as we work through our restructuring project Once our Executive Director is hired (interviews are being conducted as this is written) and our first Board meeting is held we will begin several new fund raising and sponsor programs Our first meeting of the restructured Board will be July 21 and we expect to have our new ED in place by that time From that point forward our new leadership and management team will effectively be in place
Timeline for the Restructuring Project
We expect the restructuring infrastructure to be in place by August 1 that date that will also kick off whatever other new programs the Board develops Our strongest membership renewal months begin in October and run through April thus once we reach October 2015 our cash flow will turn around The results of our new management and procedures are expected to begin increasing membership from the current 150 members by October 1 We are forecasted to reach cash-flow-neutral or better by November 1
How the proposed project will positively impact the community
As explained earlier in this grant request our goals are by helping our businesses grow and succeed we willi enhance the jobs of our member-businesss current employees and 2) create jobs for new employees
Identify specific communities or groups that will benefit
OK currently has teams in Bend in Redmond thus our services will immediately help the business owners and their employees within those communities We have from time to time attempted to establish teams in other Central Oregon communities but to date those efforts have failed
How grant funds will be used and what are the matching funds or in-kind contributions
Grant funds will be used to provide operating monies during the restructuring period from approximately August 1 and November 1 until the results kick in In addition to this grant OK is reaching out to its stable of corporate partners including such firms as Bendbroadband Bank
of the Cascades US Bank and a half dozen others OK also receives in-kind support from Combined Communications and Cascade Business News
How OK will be funded in the future
OK has been financially sustainable for 19 years our financial projections show that as a result of the restructuring our financial sustainability (positive cash flow) will return by January 1 2016
Judith Ure
From Jim Schell ltjimscheIl5gmailcomgt Sent Saturday July 18 2015 507 AM To Judith Ure Subject RE Discretionary Grant request Attachments Copy of 20150203 - 2015 OK Budgetxlsx Copy of OK Cash Forecast 6302015xlsx
Hi Judith
Sorry Im tardy in responding to your email Ive been traveling and couldnt access my files
Re your requests Im attaching the Budget for 2015 Im also attaching the Cash Flow forecast for the balance of the year You will note it shows a cash shortfall of $14126
The Cash Flow forecast is the tool were using for coming up with the funding needed We havent done a revised Budget because the budget is running pretty much as projected with the exception of membership revenues As you can see other than salaries were a low budget organization we dont spend much money We have a lot of volunteers with our new Board format well have 19 volunteer board members and 32 volunteer facilitators
In addition to our membership fees of $67000 we have $8000 in sponsor donations Those sponsors include Bank of the Cascades US Bank and Bendbroadband
The funding gap will be made up of increased membership fees which will come from our new management including the 19 member board We will also solicit new sponsors given our new messaging of being a job creation organization Most of our sponsor money comes in the month of January so we anticipate that once we reach January 1 well be healthy again
Please let me know if there are further questions you need answering Thanks for your help
Jim
Jim Schell Working on cool stuff JimSche1l5gmailcom 541-788-7137
TEDXBend
From Judith Ure [mailtoJudithUredeschutesorg] Sent Tuesday July 14 2015 1113 AM To Jim Schell Subject RE Discretionary Grant request
1
~~)~l4 OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Memberships Fees
$ TIer 1 $ TIer 2 $ Cancelled Membership TIer 1 $ Cancelled Membership TIer 2
Total Membership Fees
Jan
3555 1490
5045
Feb
2765 745
3510
Mar
3160 745
390S
8Rr
5530 1490
7020
Mi
5135 745
5880
Jun
5530 1490
7Ot()
Jul
3950
3950
~
6320 745
7065 -shy
~
7900 1490
9390
Oct
4345 745
5090
Nov
4740
4740
Dec
3555 1490
5045
Totals
56485 1117S
67660
Categorization
Revenue
Best Practices Seminar ticket sales Sponsorships
Total Best Practices Revenue Seminar Income - Not BP Annual Celebration
Ticket sales Title sponsorship income Table sponsorship income
1200
1200
1200
1200
1200
1200
2000
1200
1200
4800
4soo
2000
Revenue Revenue
Total Annual Celebration Revenue 2000 2000 Revenue Sponsorship Income
Patron sponsorships 6000 6000
Total Sponsorships 6000 6000 Revenue Mise Income 9 9 9 9 9 9 9 9 9 9 9 9 108 Revenue
TOTAL REVENUE 11054 4719 3914 8229 5889 7029 3959 7074 12599 6299 4749 5054 SO568
~~-~ I amp4k dhlfiSJU _) JMeSJb$tCB~ cMkJ MtU 24isa1iapoundtdkbAWampi4bkJASl
120
-1 0 -~~- PPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8QI ~ Jun Jul 8lamp ~ Oct Nov Dec Totals Catelorization Cost of Goods Sold Annual Celebration
Audio Visual 300 300 Foodmiddot a II attendees 3100 3100 Rent
Awards 120
linens 200 200 Flowers 250 250 Giveaways 350 350 Office Supplies 26 26
labor 500 500 Other expenses 200 200
Total Annual Celebration Costs 5046 5046 Variable
Best Practices
Advertising 46 46 46 46 184
Rent 180 180 180 180 720
Food 470 470 470 470 1880
Event registration 53 53 53 53 212
Total Best Practices Costs 749 749 749 749 2996 Variable
Seminar Othermiddot Best Practices NA Variable
TOTAL COGS 749 749 5795 749 8042
GROSS PROFIT 10305 4719 3914 7480 5889 7029 3959 7074 6804 5550 4749 5054 72526
~~~ lshy
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8Jlc MY Jun lui 8amp ~ Oct Nov Dec I2 Categorization Operating Expenses Payroll
Dir Bus Dev Position 200 200 200 200 200 200 200 200 200 200 200 200 2400 Fixed DBD - Variable (Member Renewal) 1766 1090 1367 2319 2058 2319 1383 2335 3287 1643 1659 1628 22852 Variable DBD - Variable (New Member) 296 296 296 296 296 296 1778 Variable Facilitator Managment Position 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 16500 Fixed Facilitator Manager - Variable a 947 1020 89185 2859 Variable Admin amp Finance Position BOO BOO 800 800 800 800 800 800 800 800 800 800 9600 Fixed Payroll Processing Fees Fixed Taxesbenefits 427 359 387 577 456 482 490 483 579 504 416 263 5421 Fixed
Total payroll amp Related 4692 4246 4253 6638 5014 5597 5393 5614 6365 5835 4575 3187 61409 General Operating Expense
Advertising 42 42 42 42 42 42 42 42 42 42 42 42 504 Fixed Marketing Bank charges Continuing educationstaff 5 5 5 5 5 5 5 5 5 5 5 5 60 Discretionary Duessubscriptions 250 250 Discretionary Equipment purchases 10 10 10 10 10 10 10 10 10 10 10 10 120 Discretionary Facilitator Training 350 350 700 Discretionary Team Facilitator Gift 50 50 Discretionary Team IT support Discretionary InternetFax Telephone 70 70 70 70 70 70 70 70 70 70 70 70 840 Fixed Insurance- liability 560 560 Fixed Insurance- 0amp0 507 287 287 1081 Fixed Ucense amp fees 50 SO 50 150 Fixed Meals -business 50 50 50 50 50 50 50 50 50 SO 50 50 600 Discretionary Merchant program 100 100 100 100 100 100 100 100 100 100 100 100 1200 Fixed Mileage expense 100 100 100 100 100 100 100 100 100 100 100 100 1200 Discretionary Office supplies 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Postage 50 50 100 Discretionary Printing and design 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Marketing Professional fees 200 200 Fixed Rent Fixed Website hostingsupport 58 58 58 58 58 58 58 58 58 58 58 58 696 Fixed Marketing Miscellaneous expenses 40 40 40 40 40 40 40 40 40 40 40 40 480 Discretionary $1250 to Marketing
Total General Operating Expenses 865 515 715 515 1372 1125 615 802 515 B02 915 515 9271
TOTAL OPERATING EX PENSE 5557 4761 4968 7153 6386 6722 6008 6416 6880 6637 5490 3702 70680
NET INCOME (LOSS) 4748 (42) (1054) 327 (497) 307 (2049) 658 (76) (1087) (741) 1353 1846
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar AI[ ~ l Jul i11I ~ Oct Nov Dec Tot~-~ Categorization
Bllslune Budget by category Jan Feb Mar Apr Mav Jun Jul Aug Sap Oct Nov Dec Totals
Revenue Budget Expense Discretionary Expense Variable Expense Fixed
Budget Surplus (Deficit)
$ $ $ $ $
11054 545
2515 3247 4748
$ $ $ $ $
4719 245
1387 3129
(42)
$ 3914 $ 245
$ 1367 $ 3357 $ (1054)
$ $ $ $ $
8229 245
4311 3347
327
$ 5889 $ 595 $ 2058
$ 3733 $ (497)
$ 7029 $ 245 $ 2615 $ 3862 $ 307
$ $ $ $ $
3959 345
2402 3260
(2049)
$ $ $ $ $
7074 245
2631 3540
658
$ 12599 $ 245 $ 9081
$ 3349 $ (76)
$ $ $ $ $
6299 245
3580 3561
(1087)
$ 4749 $ 595 $ 1659 $ 3236 $ (741)
$ $ $ $ $
5054 245
1924 1533 1353
$ 80568 $ 4040 $ 35530 $ 39152 $ 1846
Revenue Discretionary Variable Fixed
Reserve Budget $ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846 Cash + Cum Surplus
cantingeneYPIanCostSaVlnpbullmiddotmiddot -Mar Apr May Jull Jut AlIi Sap Oct Nov Dec Totals
Potential Cost Savings Discretionary $ 109 $ 49 $ 49 $ 49 $ 119 $ 49 $ 69 $ 49 $ 49 $ 49 $ 119 $ 49 $ Variable $ 251 $ 139 $ 137 $ 431 $ 206 $ 262 $ 240 $ 263 $ 908 $ 358 $ 166 $ 192 $ Fixed $ $ $ $ $ $ $ $ $ $ $ $ $
3553
4361Maximum Cost SavIngs $ 360 $ 188 $ 186 $ 4SO $ 325 $ 311 $ 309 $ 312 $ 957 $ 407 $ 285 $ 241 $ Target of Above
Talllet Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ I 0i6 I Expense Target $ 6306 $ 4761 $ 4968 $ 7902 $ 6386 $ 6722 $ 6008 $ 6416 $ 12675 $ 7386 $ 5490 $ 3702 $ 78722
RasUItIIIIQ$Ii PIofiIe] ~ CiMar Apr May middotJUII Jul Aug Sap ~ Nov Dec
Starting Cash Position ~~~$ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494
Budgets Surplus (Deficit) Above $ 4748 $ (42) $ (1054) $ 327 $ (497) $ 307 $ (2049) $ 658 $ (76) $ (1087) $ (741) $ 1353
Add Back Target Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846Reserve Target $ 7748 $ 7706 $ 6652 $ 6978
Notd
l1~~r~~11rM----middot-~middotmiddotil~(gt1-~~~~ jiRS amp1_ampamp)1 iJi I$i k14dMW Ki$ 6 bull Wi
opportunity Knocks
Cash Forecast Projected Projected Projected Projected Projected Projected
73115 83115 93015 103015 113015 123115 Cash Balance 10693 6524 (1642) (2931) (7178) (9422) Less June payroll paid in July (5104) Receipts
Dues 4000 I 1710 I 739~ I nnm~~ 5215 I 2355 Sponsorships
Grants
Other
Total Receipts 4000 1110 1399 3099 5215 2355
Disbursements
Payroll amp Related
Marketing Related
Rent
Office Expenses
Dues amp Subscriptions
Insurance
Mileage
Merchant Charges
Meals
Facilitator Training
Misc
2450 8830 7929 6300 6300 6300 82 82 82 82 82 82
244 244 244 244 244 208 158 158 158 158 158
287 287 100 100 100 100 100 100 100 100 100 100 100 100 50 50 50 50 50 50
350 75 25 25 25 75 25
Ttl Disbursements 3065 9816 8688 1346 1459 1059
Ending Cash 6524 (1642) (2931) (1118) (9422) (14126)
Address
Contact Name(s) I--~---==--tf--------
Deschutes County Board ofCommissioners PO Box 6005 Bend OR 97701-6005
1300 NW Wall Street Suite 200 Bend OR Telephone 541-388-6571 Fax 541-385-3202
Website ~~9eschutC1iOll
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Todays Date I ( -7 - I ) IProject Name I fQf1VOO 13 r-toJ(JJjJS r Project Beginning Date I 3 ~ - J- IProject End Date I g --z - (b
AmountRequested rr$Cgt~tgt7J DateFnndsNeeded1I bur 7- -~I
Fax I Node -------S--~-~-------r
On a separate sheet(s) please briefly answer the foUowing questions
1 Describe the applicant organization including its purpose leadership structure and activities
2 Describe the proposed project or activity 3 Provide a timeline for completing the proposed project or activity 4 Explain how the proposed project or activity will positively impact the community 5 Identify the specific communities or groups that will benefit 6 Describe how grant funds will be used and include the source and amounts ofmatching
funds or in-kind contributions ifany Itemize anticipated expenditures 7 If the grant will support an ongoing activity explain how it will be funded in the future
Attach
Proofofthe applicant organizations non-profit status
Applicant may be contacted during the review process and asked to provide a complete line item budget
Judith Ure
From Tony DeBone Sent Monday July 13 2015 1140 AM To Judith Ure Cc Tom Anderson Subject FW Lottery Grant Request for New Frying Pans Attachments ScanOOOlpdf
Judith
FYI
--Tony
From Mike Daly [mailtodalyexcgcom] Sent Tuesday July 07 2015 1041 AM To Tony DeBonei Tammy Baney Alan Unger Cc Dan Despotopulos Subject Lottery Grant Request for New Frying Pans
Commissioners and Dan Attached is the face page for a Lottery Grant Request for new frying pans for the Egg Crew at the Buckaroo Breakfast Last year we found some useable pans at the local thrift stores but even these were wore out and hardly serviceable The request is for $50000 based on 20 new pans at around $25 dollars a pan We will need egg turners and a couple of serving pans also which would be included in the purchase
I have recently turned in a grant request to Wall Mart here in Redmond for the pans and talked to the Store Manager this morning She said she gets about 8 requests a day for grants but seemed like she may find some pans in the store to donate to us I will let you know if any of this materializes
Also also hit up Fred Meyer for donations and the store manager says they do not donate to organizations any longer This was a corporate decision
Thank you for your consideration
Mike Daly
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Memorandum of Understanding
Internal On-Call Crisis Response Pool
Purpose
There are times the Mobile Crisis Assessment Team (MCA T) is in need of temporary coverage in I
order to provide services when MCAT is understaffed or when existing Crisis on-call staff is otherwise
unavailable At any given time MCAT requires a minimum of three (3) staff members but will
preferably have four (4) staff members at all times In order to ensUIe~continuity of services the
Deschutes County Health Services Department (DCHS) will implement an internal On-Call Crisis
Response Pool (Pool) The Poll will be activated in situations when MCAT is reduced below three (3)
staff members for any reason or at the supervisors discretion during extreme circumstances The Pool
will consist of three (3) staff members from the Health Services Department The Pool is completely
voluntary Employees who are in the pool may resign at any time with a reasonable notice not to exceed
two weeks
Process
When coverage needs have been identified the following process will be used to address unfilled
MCAT Shifts
1 Regular full-time Crisis staffwill provide coverage for unfilled shifts of hours on an onO-call
basis
2 When regular full-time Crisis staff is unable to provide coverage existing Crisis on-call staff
will be utilized to cover such shifts or hours
3 When existing Crisis on-call staff is unable to provide coverage the Pool will be used to cover
such shifts or hours
Qualifications
To be a member of the Pool a Health Services staff member must meet the following qualifications
1 The Employee must be a Behavioral Health Specialist II
2 The Employee must live within a 30 minute drive of St Charles Redmond and St Charles
Bend within 30 minutes ofbeing contacted with regard to an existing crisis situation
3 Each Member of the Pool must attend Civil Commitment Investigator Training within 6
33 months of being appointed to the Pool
34 4 The Employee must receive approval from their Supervisor to participate in the pool
35
36 The Pool will be reviewed at least annually to ensure all members meet these qualifications
37
38 In addition to the above stated qualifications preference will be given to Pool candidates who have the
39 following experience
40 1 Prior crisis civil commitment andor SPMI experience
41 2 Social Work or Counseling
42 3 When two or more staff has the same qualifications seniority will be the deciding factor
43
44 Training
45 1 The County will incur all costs associated with trainings associated with the Crisis PooL
46 2 The County will afford 4 hours of shadowing to staff selected for the Crisis Pool
47 Work Shift
48 Work Shift for Pool Members
49 I An MCAT shift is from 700 am to 700 pm or 700 pm to 700 am
50 2 On-call shifts will generally be 12 or 24 hours but Pool members may be called to fill only
51 portions of such shifts depending on MCAT team needs If the Crisis Team is unable to cover
52 MCA T needs during daytime hours a 24-hour shift may be required Otherwise a 12-hour shift
53 from 7 pm to 7 am may be sufficient
54 3 On-call shifts will be offered to individuals in the Pool on a rotating basis The rotation will be
55 established by the Crisis Team Supervisor andor the Program Manger Ifa Pool member is
56 unable to fill an on-call shift the Pool member will be skipped and the shift will be offered to
57 the next Pool member in the rotation
58 4 Providers in the Pool may work a maximum of48 hours in addition to the staff members
59 regular work schedule during anyone week period (for MCAT this would mean no more than
60 48 additional hours to standard schedule and per additional MCA T Scheduling and Employment
61 Agreement requirements)
62 5 Exceptions to the established Pool rotation can be made on an emergency basis at the discretion
63 of the Crisis Team supervisor andor Program Manager
64 6 Ifa Pool member wishes to cover hours on an on-call basis pursuant to this MOU that occur
65 during their normal work schedule or during hours they are otherwise scheduled to perform their
66 usual and customary job duties the Pool member must first obtain supervisory approval to do so
7)
67 and must use Time Management Leave (TML) to cover any hours they miss while covering
68 such hours pursuant to this MOU
69 7 Although shifts can vary dramatically based on the crisis calls received on average an MCAT
70 staff member spends about six (6) to nine (9) hours during a typical 12-hour shift responding to
71 a crisis call and documenting their services
72
73 Additional Duties
74 1 Attendance at the 700 am staff turnover meeting following a night on-call is required
75 middot2 Attendance at the 700 am turnover meeting following a day on-call may be required
76 3 Call-in options to the 700 am turnover meeting may 00 available
77
78 Further Information
79 1 MCAT County vehicle and mobile phone will be provided
80 2 MCAT Surface Pros will be utilized for documentation
81
82 Communication
83 1 If the Crisis Pool staff calls in for their following normal shift Admin Staff will be utilized to
84 call and cancel appointments for their clients
85
86 Stipends
87 1 A Pool member will receive a $250 stipend for 12-hour shift
88 2 A Pool member will receive a $500 for 24-hour shift
89 3 A Pool member unable to complete a shift (ie sick emergency ect) or who is utilized for only
90 a portion of a shift will be paid a prorated portion ofthe stipend based on the number of hours
91 completed divided by the total hours in the shift
92 4 No additional TML will accrue for Pool members for on-call shifts
93 5 Attendance at the 700 am staff turnover meeting is included in the stipend
94 6 Basis for Stipend - Under the MCA T contract employees are paid the equivalent of 10 hours
95 for a 24-hour shift A behavioral Health Specialist II is a grade 22A A 22A at step 9 is paid
96 $332003Ihr (or $332 for 10 hours of work) As a motivation to take the shifts the stipend
97 represents 15x the rate or $49 for 10 hours of work We rounded up to $500 The 12-hour shift
98 is half of the 24-hour shift
99
100 General Provisions
101 1 MCAT employees and members of the Pool are represent by AFSCME MCAT employees
102 AFSCME and Deschutes County agree that the terms and conditions of employment reflected in
103 and governed by this MOU are unique to MCAT and the Pool and do not create a precedent or
104 an enforceable proactive or policy or otherwise affect or impact in any way other County
105 employees covered by the AFSCME Collective Bargaining Agreement (CBA) Except for the
106 terms and conditions of employment unique to MCAT employees as stated fully in the MCAT
107 employees Operating Agreement as well as the members of the Pool that are agreed to herein
108 all terms and conditions of employment for MCAT employees and members ofthe Pool shall
109 otherwise be governed by the CBA Deschutes County personnel rules and policies andor
110 DCHS rules and policies To the extent there is any conflict between this MOU the terms and
111 conditions of the MCA T Employees Operating Agreement the terms and conditions ofthe
112 CBA Deschutes County Personnel rules and policies andor DCHS rules and polices the terms
113 and conditions of the MOU shall prevaiL
114 2 Should any provision or provisions of the MOU be construed by a court of competent
115 jurisdiction to be void invalid or unenforceable such construction shall affect only the
116 provision ofprovisions so construed and shall not affect impair or invalidate any of the other
117 provisions of this MOU which shall remain in full force and effect
118 3 The provisions ofthis MOU are contractual and are not mere recitals All terms provisions and
119 conditions of the MOU shall be binding upon and inure to the benefit ofthe parties and to their
120 respective heirs executors administrators agents representatives successors and assigns
121 4 This MOU shall be governed by and interpreted in accordance with the laws of the State of
122 Oregon
123 5 This MOU may be executed in two or more counterparts each of which together shall be
124 deemed an original but all of which together shall constitute one and the same instrument In
125 the event that any signature is delivered by facsimile transmission or bye-mail delivery of a
126 pdf format data file or a similar format such signature shall create a valid and binding
127 obligation of the party executing (or on whose behalf such signature is executed) with the same
128 force and effect as if such facsimile or pdf signature page is original thereof
129 6 Except as otherwise stated herein this MOU constitutes the entire agreement between the
130 parties concerning the subject matter hereof and supersedes any and all prior or
131 contemporaneous negations andor agreements between the parties whether written or oral
132 concerning the subject matter ofthis MOU which are not fully expressed herein This MOU
133 may not be modified or amended except by a writing signed by all parties to the MOU
134 7 This MOU will be in effect for 6 months from the date of signing and will be reviewed with the
135 Union and Management and will be reconsidered for renewal
136
137
138
139
140 Agreed to on this tI day ofJuly 2015
141
142 SIGNATURES
143
144
145
146
147
148
149
150
151 Oregon AFSCME
152
153
154
155
156
157
Deschutes County
Tom Anderson
County Administrator
Deschutes County
Minutes of Board of Commissionersrsquo Work Session Monday July 27 2015
Page 2 of 8 Pages
Mr Stark indicated they would hire all 28 positions by March 13 2017 He
feels this is a conservative number They are asking for $28000 at $1000 to
the company per job This was a competitive project and they did look at other
sites EDCO tried to put together the best possible package The State and City
of Redmond were involved
Commissioner Baney stated she is struggling with the wages Even with
benefits this is not a living wage for even Redmond Mr Stark said they are
going through a competitive wage review and there is a good opportunity for
advancement within the company Commissioner Baney asked about the
potential of child care on site Mr Stark said they have not discussed this
Traditionally there is not a lot of turnover Mr Centanni added that the culture
is one that the employees seem to enjoy
Commissioner Unger asked about Consumer Cellular Mr Stark stated that
these wages are a little less but benefits are strong This is in the bioscience
industry and a cluster EDCO is targeting There are a number of local
companies that do similar work
Judith Ure stated that there is a document that indicates what family wage jobs
are in various areas In this area it is $37000 based on State criteria This
discrepancy would have to be addressed in the agreement between the company
and the County
BANEY Move approval
UNGER Second
VOTE BANEY Yes
UNGER Yes
DEBONE Chair votes yes
Commissioner Unger would like to have a future conversation regarding the
loan fund program with various partners He would also see more information
on compensation other than salary such as various benefits Mr Stark noted
that they do discuss this with applicants This company exceeds the traditional
benefits package
Minutes of Board of Commissionersrsquo Work Session Monday July 27 2015
Page 3 of 8 Pages
2 Discussion of Updated Emergency Operations Plan
Nathan Garibay explained the background of this plan It has meant a very
thorough review with him County Counsel and Erik Kropp This shows how
they actually operate and how to plan for the purpose
There are three parts the basic plan that explains the roles and responsibilities
then the emergency support through departments and the checklist to guide
how to handle incidents from beginning to how costs are billed
The other big change is readjusting some departments and adding some that
were not previously included All departments have had a chance to review it
He stated there is an acronym page that will help with some of the terminology
Mr Garibay stated that the role of the governing body is explained and how
things could be handled if the Commissioners are not readily available The
hierarchy in Code is the Board the Chair the Sheriff and then the County
Administrator
Chair DeBone would like to participate in a tabletop exercise so this is clear
Mr Garibay said that they might be able to set up a meeting once a year to
work out the details or go over a certain type of disaster It would be helpful to
have all department heads there as well since most have a role to play
Commissioner Baney asked about the classifications of disaster For instance
if there is a medical pandemic whether the Health Director takes the lead Mr
Garibay said the plan differentiates It depends on whether it is localized or
goes statewide When there is a declaration other things come into play more
quickly
Commissioner Unger asked if they do scenarios for instance if Wickiup Dam
broke and what happens downstream Mr Garibay stated that they do this as a
tactical operation with the Bureau of Reclamation They have to do this every
three years
Commissioner Baney asked if the County offers enough support to stay on top
of these things It is much better than it was but there is a lot to lose if they are
not prepared She asked if this is too much for one person Mr Garibay said it
depends on what the policy makers want or expect Many counties have more
than one person handling the program
Minutes of Board of Commissionersrsquo Work Session Monday July 27 2015
Page 4 of 8 Pages
There is a good system in place here for wildfire incidents but other disasters
do not have this as well developed This is the biggest challenge along with
developing the capacity to have continuity if someone is not around when the
disaster happens This means there is a level of risk There are a number of
plans that could be developed if there was staffing to do so Commissioner
Baney wants to make sure there is enough help to adequately train as well
Mr Garibay noted that they do exercises to help with planning but they need to
develop a management organization within the County to handle all the various
issues They do not want to have to figure things out on the fly The agencies
consider some of this as part of their work but there are others who can help
with problem-solving
Mr Garibay explained the billing process and how expenses Mr Anderson
asked about a section that makes sure protocols are followed including those
after the event Mr Garibay stated that he could review section 14 more
closely Commissioner Baney would prefer it include some pages to help the
novice navigate the information
Mr Garibay said the appendix at the back of the book shows how to begin
handling an incident as it escalates The incident commander will help with
others determine when something it beyond the scope of a certain response
team This is similar to what the State has with various liaisons being brought
in depending on the situation
David Doyle stated that the Resolution to adopt the plan would allow for
approval of the base document so that minor changes can be made over time
3 Other Items
Before the Board was consideration of approval of the minutes listed on the
business meeting agenda of July 27 2015
BANEY Move approval
UNGER Second
VOTE BANEY Yes
UNGER Yes
DEBONE Chair votes yes
Minutes of Board of Commissionersrsquo Work Session Monday July 27 2015
Page 5 of 8 Pages
___________________________
MCAT Agreement
Mr Kropp said the MCAT agreement was approved by the Board with
AFSCME There have been a few minor items requested by AFSCME David
Inbody stated that there is a new bargaining group at AFSCME and there are
some things that need to be clarified
One request was for annual review and allowing for time to train There was a
question regarding seniority and where that comes into play The agreement
has been slightly revised and this covers six months There are challenges
maintaining staff for these positions and they want to explore the MCAT
agreement which is a side agreement with AFSCME They have thought about
a differential for MCAT staff as the impact of this work is substantial due to
the hours This might mean only working MCAT and not juggling this with
another position He would also like to see the notice be for sixty days They
need to be sure this team can provide the necessary services
Commissioner Baney noted that having this team on the ground is critical
They cannot afford to not have it operating properly Mr Inbody states there
are four people who work 24 hour shifts There are two available at any time
They are shorthanded now They work 24 hours but are paid for ten Some
cases could last all night while others are brief The biggest thing is to have
availability
Commissioner Baney stated it is the right thing to do but it is a big deal Mr
Inbody would like to be able to have this better coordinated and staffed
BANEY Move adjustments as discussed allowing for County
Administratorrsquos signature
UNGER Second
VOTE BANEY Yes
UNGER Yes
DEBONE Chair votes yes
___________________________
Waste to Energy Group Project
Timm Schimke said that Waste to Energy Group has responded to a letter sent
by the Board asking for status of the program They need some proof of
financing a detailed schedule on next steps and working draft of the site plan
application and DEQ application
Minutes of Board of Commissionersrsquo Work Session Monday July 27 2015
Page 6 of 8 Pages
They have provided various documents in this regard They are getting
financing for this project as well as others through a line of credit This is
arranged through an international financing group They have a $685 million
fund from which these projects will be supported
There is a detailed schedule showing the key milestones in the process The
agreement allows for some flexibility Production would occur approximately
in March 2018 In the meantime they have to reach a variety of milestones
Some steps depend on those that precede it It appears these documents will
meet their intent DEQ requires CDD approval first He does not think they are
trying to stall There could be appeals that put things behind schedule This is
based on a period of time rather than exact dates
Mr Anderson feels this makes it easier for the County to observe the process
and some things will need to be on site Mr Doyle would like to see the first
milestone be the financing because that part is very complicated since it
involves other countries Mr Schimke said that this is the schedule the
company proposed to the County It would not put off the other processes if the
financing is available
Mr Anderson sad this means there is no opportunity to bring in someone else
He does not want to end up with this in limbo Mr Schimke stated that CDD
and the DEQ are behind it and the first six months will tell the tale It needs to
work for both parties
Commissioner DeBone asked what constitutes a feel-good project This was
discussed briefly
___________________________
Judith Ure stated that the League of Women Voters requested $150 to update
their brochure listing elected officials
BANEY Move approval from grant funds
UNGER Second
VOTE BANEY Yes
UNGER Yes
DEBONE Chair votes yes
___________________________
Minutes of Board of Commissionersrsquo Work Session Monday July 27 2015
Page 7 of 8 Pages
Ms Ure stated that Mike Daly has asked for $500 to buy new frying pans and
other equipment for the Buckaroo Breakfast event Commissioner Unger said
they should have a budget for this because there is a charge to customers The
Commissioners granted $100 each towards this expense to support the event
___________________________
Ms Ure presented information to the Board on Opportunity Knocks who had
previously asked for an economic development grant The Board wanted to
know what they do with their membership dues and how their budget is
handled It appears that they have a shortfall during restructuring Once this
has occurred they expect to be back on track with revenue
Commissioner Baney feels the organization is worthwhile but she hesitates to
salvage a cash-strapped nonprofit again The County should not be the go-to
agency for this kind of thing This will continue to happen It is different from
the Boys amp Girls Clubrsquos needs and she does not think this rises to the same
level Ms Ure stated that she feels they help companies thrive and hire people
Chair DeBone said he is willing to provide $1000 Commissioner Baney stated
it costs $350 to be a member of the group for training and networking It is a
non-profit helping for-profit businesses Chair DeBone said they are grouping
small businesses together and entrepreneurs are becoming more important here
Chair DeBone stated there are various groups within the main organization and
has history in this area Commissioner Unger wants to see them be able to
bring up small businesses to be more successful They have a new board and
need to focus on their core mission
The Commissioners agreed to provide 13 each of the $2400 requested
___________________________
Mr Anderson stated that the employee recognition breakfast is this Saturday
and staff of various departments will be helping during that time They are
gathering prizes for a raffle drawing and hope to have a little better quality than
in the past There would be one grand prize for a dinner for two or movie
tickets with the Commissioners Mr Anderson and Mr Kropp kicking in funds
for this at $40 each The Commissioners will help with cooking or serving
Commissioner Baney stated that they could put a gift certificate inside various
County items such as coffee cups or individual coolers
___________________________
Chair DeB one is meeting with the Eastern Oregon Counties Association on August 7
He is attending a forum on marijuana issues as well with various agencies participating Nick Lelack will also attend this Thursday evening
Mr Anderson said there is a public hearing on August 12 to get input from citizens and others on opting out Chair DeB one feels this was not the intent of HB 3400 if a County populace was not strongly opposed to the original ballot vote Mr Anderson stated that the options will be different depending on the zone
There were 53 applications received for the County Information Officer position and those are being reviewed by Mr Anderson and Mr Kropp to narrow them down It is a very important position The posting is closed
Being no other items discussed the meeting was adjourned at 350 pm
DATED this 2( Dayof ~ 2015 for the Deschutes County Board of Commissi~ners
Anthony DeBone Chair
Alan Unger Vice Chair
ATTEST mmlssloner
~~ Recording Secretary
Minutes of Board of Commissioners Work Session Monday July 27 2015 Page 8 of 8 Pages
Deschutes County Board of Commissioners 1300 NW Wall St Suite 200 Bend OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - wwwdeschutesorg
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
130 PM MONDAY JULY 27 2015
1 Consideration of Business Loan Request - Jon Stark EDCO
2 Discussion of Updated Emergency Operations Plan - Nathan Garibay
3 Other Items
PLEASE NOTE At any time during this meeting an executive session could be called to address issues relating to ORS 92660(2) (e) real property negotiations ORS 192660(2) (h) litigation ORS 192660(2)(d) labor negotiations or ORS 92660(2) (b) personnel issues or other
issues under ORS 192660(2) executive session
Meeting dates times and discussion items are subject to change All meetings are conducted in the Board oCommissioners meeting rooms at 1300 NW Wall SI Bend unless othenvise indicated Jjyou have questions regarding a meeting please call 388-6572
Deschutes County encourages persons with disabilities to participate in all programs and activities This eventlocation is accessible to people with disabilities If you need accommodations to make participation possible please call (541) 388-6571 or
send an e-mail to bonniebakerradeschutesorg
BRIEFING PAPER Medline ReNewal
Request for Deschutes County Economic Development Loan Fund
Company Request $28000 EDCO Recommendation $28000 Application Date March 132015 Proposed Job Creation within 24 months of March 13 2015 28 new employees Average Pay for New Employees (all positions excluding commissions) $33495 Industry Medical Device Reprocessing Website wwwmedlinerenewalcom
Company Background Medline ReNewal is a medical device company in Redmond OR that reconditions used medical devices to OEM specifications packaging and sterilization These devices are then sold back to the customer for significant cost savings
Originally formed in Sisters OR in 1997 the company moved to Redmond in 2006 and was purchased by Medline Industries the largest privately held medical supply company in the nation in 2012 They have an aggressive growth strategy and expect significant growth at ReNewal as a result of Medline Industries extensive customer base and distribution model
Medline ReNewal employs many skilled and technical positions with an emphasis around engineering and the bulk of their customers (99) are outside the Central Oregon region Their business model has a significant impact not only on the health care industry by cutting their costs but also on the waste stream across the country by limiting the number of devices that would otherwise end up in landfills Xhile the practice of using reprocessed devices is becoming more widely accepted the industry is still highly regulated by the Food and Drug Administration
Day-to-day management of the Redmond ReNewal division is conducted by Mr Steve Bettis who has a strong background with successful manufacturing companies spanning more than two decades The firm currently operates in three leased building in Redmond Those facilities are no longer able to provide the production and warehouse space necessary to meet current demand let alone accommodate the growth in sales the company is projecting Furthermore separate facilities are not allowing the company to maximize its productivity and cost effectiveness
In order to address the need for additional production and warehouse capacity and to increase efficiencies the parent company Medline Industries Inc began evaluating locations in California Illinois Washington Nuevo Laredo Mexico and Redmond for a 50000 SF facility to relocate and expand the Redmond operations
To
From
Date
Subject
l 1 I I I I l
I ~ ~
Deschutes County Board of CommissionersI
I
I Sgt Nathan Garibay
June 30 2015
Emergency Operations Plan Update and Approval
CommissionerCounty Administrator Approval __________________
Date _______________
The Deschutes County Sheriffs Office is requesting the Board of Commissioners approval of the Emergency Operations Plan
Synopsis
Deschutes County has recently made revisions to the countys Emergency Operations Plan (EOP) adopted in 2010 The plan was last updated in 20 I 0 with the assistance of a contractor Ecology and Environment Inc (EampE) The revisions and updates to this latest EOP consist of ensuring the plan is consistent with the capabilities responsibilities and operational roles of the county departments
The purpose of an EOP is to establish guidance for Deschutes Countys (County) actions during response to and short-term recovery from major emergencies or disasters It promulgates a framework within which the County will bring a combination of technical capabilities and resources plus the sense judgment and expertise of its emergency response personnel department directors and other decision makers Specifically this EOP describes the roles and responsibilities of Deschutes County departments and personnel when an incident occurs and it establishes a strategy and operating guidelines that support implementation of the National Incident Management System (NIMS) including adherence to the concepts and principles ofthe Incident Command System (ICS)
The plan consists of 3 parts
Basic Plan Provides the basic framework for managing disasters integrating with citiesstatefederal and non-governmental organizations
Emergency Support Functions (ESF) - Focus on operations pertaining to specific operational functions and the positions responsible for carrying them out These annexes clearly describe the policies processes roles and responsibilities for agencies and departments Many of the ESFs have shared responsibility between more than one county department and other organizations
ESF 1 Transportation ESF 2 Communications ESF 3 Public Works and Engineering ESF 3 Public Works and Engineering ESF 4 Firefighting ESF 5 - Emergency Management ESF 6 Mass Care ESF 7 Logistics Management and Resource
ESF 8 - Public Health and Medical Services ESF 9 Search and Rescue ESF 10 Oil and Hazardous Materials ESF 11 - Agriculture and Natural Resources ESF 12 - Energy ESF 13 Public Safety and Security ESF 14 - Long-term Community Recovery ESF 15 External Affairs
ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
Road Department
9middot1middot1 Service District
Emergency Services
Sheriffs Office
Health Services
county Forestry
Finance Department
Community Development
Administration
Table 1 ESF and County Department Crosswalk (P =Primary S= Support)
Incident Specific Annexes (IA) - Focus on the special planning needs generated by the particular hazard
and contain unique and regulatory response details that apply to a single hazard
Supporting documentation is reference throughout the EOP and may be included by appendix or
maintained by agencies as a separate document
The goal of this project is to develop a comprehensive document that not only meets state and federal requirements but a useful document to facilitate decision making and project identification throughout Deschutes County as it relates to disaster mitigation
Action Recommended Approve and sign the latest revision of the Deschutes County Emergency Operations Plan
Please contact Sgt Garibay at 541-617-3303 if you have questions concerning this request
To Deschutes County Board of Commissioners
From Sgt Nathan Garibay
Date June 30 2015
Subject Emergency Operations Plan Update and Approval
CommissionerCounty Administrator Approval __________________
Date _____________
The Deschutes County Sheriffs Office is requesting the Board of Commissioners approval of the Emergency Operations Plan
Synopsis
Deschutes County has recently made revisions to the countys Emergency Operations Plan (EOP) adopted in 2010 The plan was last updated in 2010 with the assistance ofa contractor Ecology and Environment Inc (EampE) The revisions and updates to this latest EOP consist of ensuring the plan is consistent with the capabilities responsibilities and operational roles ofthe county departments
The purpose of an EOP is to establish guidance for Deschutes Countys (County) actions during response
to and short-term recovery from major emergencies or disasters It promulgates a framework within which the County will bring a combination of technical capabilities and resources plus the sense judgment and expertise of its emergency response personnel department directors and other decision makers Specifically this EOP describes the roles and responsibilities of Deschutes County departments and personnel when an incident occurs and it establishes a strategy and operating guidelines that support implementation of the National Incident Management System (NIMS) including adherence to the concepts and principles of the Incident Command System (lCS)
The plan consists of 3 parts
Basic Plan - Provides the basic framework for managing disasters integrating with citiesstatefederal and non-governmental organizations
Emergency Support Functions (ESF) - Focus on operations pertaining to specific operational functions and the positions responsible for carrying them out These annexes clearly describe the policies processes roles and responsibilities for agencies and departments Many ofthe ESFs have shared responsibility between more than one county department and other organizations
ESF 1 Transportation ESF 2 - Communications ESF 3 - Public Works and Engineering ESF 3 - Public Works and Engineering ESF 4 Firefighting ESF 5 - Emergency Management ESF 6 - Mass Care ESF 7 Logistics Management and Resource
ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF 1 2 3 4 5 6 7 8 9 10 11 12
Road Department p
bull 9-1-1 Service District
Emergency Services
Sheriffs Office
Health Services
County Forestry
Finance Department
Community Development
Administration
Fair amp Expo Center
ESF 8 Public Health and Medical Services ESF 9 Search and Rescue ESF 10 Oil and Hazardous Materials ESF 11 Agriculture and Natural Resources ESF 12 - Energy ESF 13 Public Safety and Security ESF 14 Long-term Community Recovery ESF 15 External Affairs
p
Incident Specific Annexes (IA) - Focus on the special planning needs generated by the particular hazard and contain unique and regulatory response details that apply to a single hazard
Supporting documentation is reference throughout the EOP and may be included by appendix or maintained by agencies as a separate document
The goal of this project is to develop a comprehensive document that not only meets state and federal requirements but a useful document to facilitate decision making and project identification throughout Deschutes County as it relates to disaster mitigation
Action Recommended Approve and sign the latest revision ofthe Deschutes County Emergency Operations Plan
Please contact Sgt Garibay at 541-617-3303 if you have questions concerning this request
Bonnie Baker
From Judith Ure Sent Thursday July 02 2015 1247 PM To Bonnie Baker Subject 7-27 Work Session
Bonnie shy
Would you please schedule a business loan request on the 7-27-15 work session agenda Jon Stark from Redmond Economic Development Inc and members of EDCO will be in attendance so if possible can it be the first item
Thanks
Judith
1
Deschutes County Economic Development Loan Fund
Loan Activity and Fund Status as of July 272015
As of July 272015 the unencumbered cash balance available in the Economic Development Loan Fund is approximately $63320
Organization Number of
Employees
Agreement Number
Agreement Date
Loan Amount
Jobs Created Date
Jobs Retained
Date
Date Converted to Grant
Repayment Amount
(principle)
Amount Paid to Date (principle)
Agere Pharmaceuticals Inc 7 2010-745 12152010 $1400000 033112012 0911712013 0511412014 NA NA GL Solutions 39 2010-749 121292010 $5000000 090912012 09092013 0511412014 $1951522 $1951522 Buehner Fry Inc (NAVIS) 27 2011-137 041312011 $5000000 1111612012 111162013 0511412014 NA NA Dent Instruments 6 2011-138 04132011 $1200000 1111112012 1111112013 0511412014 NA NA Alchemy Solutions Inc 13 2011-358 06292011 $2600000 033112013 033112014 NA $2600000 $2600000 Medisiss 24 2011-572 09082011 $4800000 0711812013 0711812014 090312014 NA NA Geo-Spatial Solutions Inc 10 2011-641 103112011 $2000000 0712212013 072212014 Pending $10000 $1000000 Central Oregon Trucking 35 2012-311 060612012 $5000000 0411112014 0411112016 090312014 NA NA Consumer Cellular Inc 200 2012-584 111262012 $5000000 030112014 030112015 111512014 NA $50000 Energyneering 17 2012-643 121262012 $3400000 033112012 063012104 09032014 NA NA Venture Catalyst NA 2013-025 0212112013 $2000000 NA NA NA NA NA NAVIS 26 2013-238 061132013 $5000000 0112812015 0112812016 Vantage Clinical Solutions Inc 5 2013-427 07302013 $1000000 030412015 03042016 Paladin Data Corporation Inc 16 2013-523 1011712013 $3200000 0411612015 0411612016 BasX 50 2014-340 061142014 $5000000 1212412015 12242016 Humm Kombucha 25 2014-504 091172014 $5000000 123112016 123112017 Wild Harvest 25 2014-648 121162014 $5000000 0712412016 0712412017 i3d Manufacturing 12 2015-439 Pending $2400000 050112017 050112018 Kollective Technology Inc 25 2015-438 Pending $5000000 050112017 050112018 Total 562 $69000000
partial conversion
---------
Deschutes County Board of County Commissioners
Discretionary Grant Program
Board Meeting Date July 8 2015
Organization Opportunity Knocks
Organization Description A 50 1 (c)6 organization founded in 1996 that brings entrepreneurs and business leaders from Central Oregon together for peer-based training and problem-solving Currently maintains 150 members 16 teams and 32 volunteer facilitators and is seeking to hire an Executive Director Board members include representatives from EDCO and the Bend Chamber
Project Name Restructuring
Project Description Support process of restructuring the organization including making changes to Board leadership management mission messaging programs and procedures
Project Period Through November 1 2015
Amount of Request $2400
Previous Grants None recorded
Approved ___________________________________________________________
Declined
Deschutes County Board of Commissioners PO Box 6005 Bend OR 97701-6005
1300 NW Wall Street Suite 200 Bend OR Telephone 541-388-6571 Fax 541-385-3202
Website wwwdeschutesorg
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Todays Date 11-7_6_1_5____---J1 Project Name I Restructuring I ~----~~========~
Project Beginning Date I 71115 I Project End Date 1_D_ec__3_l_2_0_15 ____----l1
Amount Requested I $2400 I Date Funds Needed 1_A_S_A_P_______JI
Name of Applicant organization l_O_p_po_rtu_n_ity_Kn_o_c_ks_________________--
AddressI PO Box 9073
City amp Zip Code 1 Bend 97708 I Tax ID 30-0468254
Contact Name(s) I Jim Schell ITelepbone _____--l1_5_41_7_8_8_-7_1_37
Fax I IEmail Address 1_Jim_s_ch_e_ll_5__gm_ai_1_co_ffi________----
On a separate sheet(s) please briefly answer the following questions
1 Describe the applicant organization including its purpose leadership structure and activities
2 Describe the proposed project or activity 3 Provide a timeline for completing the proposed project or activity 4 Explain how the proposed project or activity will positively impact the community 5 Identify the specific communities or groups that will benefit 6 Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions if any Itemize anticipated expenditures 7 If the grant will support an ongoing activity explain how it will be funded in the future
Attach
Proof of the applicant organizations non-profit status
Applicant may be contacted during the review process and asked to provide a complete line item budget
OPPORTUNITY
KNOCKS
Describe the applicant organization
We are Opportunity Knocks (OK) we provide peer-based training and problem-solving for
entrepreneurs and business leaders throughout Central Oregon We do this by assembling and
facilitating teams of 10 to 12 entrepreneurs and business owners and in the process creating
an environment for them to grow and succeed
Founded in 1996 we now have 150 members 16 teams and 32 facilitators All of the
facilitators are volunteers we will have one paid Executive Director and are currently hiring for
this position We will have a volunteer Board of 19 when we are finished recruiting members
our Board Chair is jim Schell OKs original founder Board members include representatives
from EDCO Bends Chamber of Commerce and the SBDC
The 16 teams of entrepreneurs and business owners meet once a month for three hours at
various donated meeting rooms around Bend and Redmond Two volunteer co-facilitators
administrate and facilitate the monthly meetings following a time-tested format Members sign
Confidentiality Agreements upon joining they also commit to attending at least ten meetings
every year
A key element of the Restructuring we are currently undergoing is the adoption of the
Entrepreneurial Team Board of Directors model This model dictates that the OK board will be
include four entrepreneurial teams of four members each those teams will be entrepreneurial
in that they make the decisions within their area of expertise (The Board Chair can veto their
decisions if he deems them to threaten the financial stability of OK) The four four-person
teams include 1) FundraisingSponsors 2) Facilitators Programs 3) MarketingBranding and 4)
Membership The Board also includes a two-person Finance Committee and a one-person Legal
Committee in addition to the Board Chair
Opportunity Knocks believes that by helping small businesses and their ownersmanagers
succeed we do the following for our community
1) We create new jobs
2) We enhance existing jobs
Proposed project or activity
The proposed project is not exactly proposed rather it is currently in process OK is in the process of restructuring a restructuring that will include its leadership management mission and messaging OK has been in existence for 19 years many of its processes and procedures need revisiting and updating Thus the entire organization is being changed beginning with the makeup and function of the Board of Directors down to the template of the monthly meetings
OKs cash position is not strong this grant request is being made to provide financial assistance to the organization as we work through our restructuring project Once our Executive Director is hired (interviews are being conducted as this is written) and our first Board meeting is held we will begin several new fund raising and sponsor programs Our first meeting of the restructured Board will be July 21 and we expect to have our new ED in place by that time From that point forward our new leadership and management team will effectively be in place
Timeline for the Restructuring Project
We expect the restructuring infrastructure to be in place by August 1 that date that will also kick off whatever other new programs the Board develops Our strongest membership renewal months begin in October and run through April thus once we reach October 2015 our cash flow will turn around The results of our new management and procedures are expected to begin increasing membership from the current 150 members by October 1 We are forecasted to reach cash-flow-neutral or better by November 1
How the proposed project will positively impact the community
As explained earlier in this grant request our goals are by helping our businesses grow and succeed we willi enhance the jobs of our member-businesss current employees and 2) create jobs for new employees
Identify specific communities or groups that will benefit
OK currently has teams in Bend in Redmond thus our services will immediately help the business owners and their employees within those communities We have from time to time attempted to establish teams in other Central Oregon communities but to date those efforts have failed
How grant funds will be used and what are the matching funds or in-kind contributions
Grant funds will be used to provide operating monies during the restructuring period from approximately August 1 and November 1 until the results kick in In addition to this grant OK is reaching out to its stable of corporate partners including such firms as Bendbroadband Bank
of the Cascades US Bank and a half dozen others OK also receives in-kind support from Combined Communications and Cascade Business News
How OK will be funded in the future
OK has been financially sustainable for 19 years our financial projections show that as a result of the restructuring our financial sustainability (positive cash flow) will return by January 1 2016
Judith Ure
From Jim Schell ltjimscheIl5gmailcomgt Sent Saturday July 18 2015 507 AM To Judith Ure Subject RE Discretionary Grant request Attachments Copy of 20150203 - 2015 OK Budgetxlsx Copy of OK Cash Forecast 6302015xlsx
Hi Judith
Sorry Im tardy in responding to your email Ive been traveling and couldnt access my files
Re your requests Im attaching the Budget for 2015 Im also attaching the Cash Flow forecast for the balance of the year You will note it shows a cash shortfall of $14126
The Cash Flow forecast is the tool were using for coming up with the funding needed We havent done a revised Budget because the budget is running pretty much as projected with the exception of membership revenues As you can see other than salaries were a low budget organization we dont spend much money We have a lot of volunteers with our new Board format well have 19 volunteer board members and 32 volunteer facilitators
In addition to our membership fees of $67000 we have $8000 in sponsor donations Those sponsors include Bank of the Cascades US Bank and Bendbroadband
The funding gap will be made up of increased membership fees which will come from our new management including the 19 member board We will also solicit new sponsors given our new messaging of being a job creation organization Most of our sponsor money comes in the month of January so we anticipate that once we reach January 1 well be healthy again
Please let me know if there are further questions you need answering Thanks for your help
Jim
Jim Schell Working on cool stuff JimSche1l5gmailcom 541-788-7137
TEDXBend
From Judith Ure [mailtoJudithUredeschutesorg] Sent Tuesday July 14 2015 1113 AM To Jim Schell Subject RE Discretionary Grant request
1
~~)~l4 OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Memberships Fees
$ TIer 1 $ TIer 2 $ Cancelled Membership TIer 1 $ Cancelled Membership TIer 2
Total Membership Fees
Jan
3555 1490
5045
Feb
2765 745
3510
Mar
3160 745
390S
8Rr
5530 1490
7020
Mi
5135 745
5880
Jun
5530 1490
7Ot()
Jul
3950
3950
~
6320 745
7065 -shy
~
7900 1490
9390
Oct
4345 745
5090
Nov
4740
4740
Dec
3555 1490
5045
Totals
56485 1117S
67660
Categorization
Revenue
Best Practices Seminar ticket sales Sponsorships
Total Best Practices Revenue Seminar Income - Not BP Annual Celebration
Ticket sales Title sponsorship income Table sponsorship income
1200
1200
1200
1200
1200
1200
2000
1200
1200
4800
4soo
2000
Revenue Revenue
Total Annual Celebration Revenue 2000 2000 Revenue Sponsorship Income
Patron sponsorships 6000 6000
Total Sponsorships 6000 6000 Revenue Mise Income 9 9 9 9 9 9 9 9 9 9 9 9 108 Revenue
TOTAL REVENUE 11054 4719 3914 8229 5889 7029 3959 7074 12599 6299 4749 5054 SO568
~~-~ I amp4k dhlfiSJU _) JMeSJb$tCB~ cMkJ MtU 24isa1iapoundtdkbAWampi4bkJASl
120
-1 0 -~~- PPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8QI ~ Jun Jul 8lamp ~ Oct Nov Dec Totals Catelorization Cost of Goods Sold Annual Celebration
Audio Visual 300 300 Foodmiddot a II attendees 3100 3100 Rent
Awards 120
linens 200 200 Flowers 250 250 Giveaways 350 350 Office Supplies 26 26
labor 500 500 Other expenses 200 200
Total Annual Celebration Costs 5046 5046 Variable
Best Practices
Advertising 46 46 46 46 184
Rent 180 180 180 180 720
Food 470 470 470 470 1880
Event registration 53 53 53 53 212
Total Best Practices Costs 749 749 749 749 2996 Variable
Seminar Othermiddot Best Practices NA Variable
TOTAL COGS 749 749 5795 749 8042
GROSS PROFIT 10305 4719 3914 7480 5889 7029 3959 7074 6804 5550 4749 5054 72526
~~~ lshy
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8Jlc MY Jun lui 8amp ~ Oct Nov Dec I2 Categorization Operating Expenses Payroll
Dir Bus Dev Position 200 200 200 200 200 200 200 200 200 200 200 200 2400 Fixed DBD - Variable (Member Renewal) 1766 1090 1367 2319 2058 2319 1383 2335 3287 1643 1659 1628 22852 Variable DBD - Variable (New Member) 296 296 296 296 296 296 1778 Variable Facilitator Managment Position 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 16500 Fixed Facilitator Manager - Variable a 947 1020 89185 2859 Variable Admin amp Finance Position BOO BOO 800 800 800 800 800 800 800 800 800 800 9600 Fixed Payroll Processing Fees Fixed Taxesbenefits 427 359 387 577 456 482 490 483 579 504 416 263 5421 Fixed
Total payroll amp Related 4692 4246 4253 6638 5014 5597 5393 5614 6365 5835 4575 3187 61409 General Operating Expense
Advertising 42 42 42 42 42 42 42 42 42 42 42 42 504 Fixed Marketing Bank charges Continuing educationstaff 5 5 5 5 5 5 5 5 5 5 5 5 60 Discretionary Duessubscriptions 250 250 Discretionary Equipment purchases 10 10 10 10 10 10 10 10 10 10 10 10 120 Discretionary Facilitator Training 350 350 700 Discretionary Team Facilitator Gift 50 50 Discretionary Team IT support Discretionary InternetFax Telephone 70 70 70 70 70 70 70 70 70 70 70 70 840 Fixed Insurance- liability 560 560 Fixed Insurance- 0amp0 507 287 287 1081 Fixed Ucense amp fees 50 SO 50 150 Fixed Meals -business 50 50 50 50 50 50 50 50 50 SO 50 50 600 Discretionary Merchant program 100 100 100 100 100 100 100 100 100 100 100 100 1200 Fixed Mileage expense 100 100 100 100 100 100 100 100 100 100 100 100 1200 Discretionary Office supplies 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Postage 50 50 100 Discretionary Printing and design 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Marketing Professional fees 200 200 Fixed Rent Fixed Website hostingsupport 58 58 58 58 58 58 58 58 58 58 58 58 696 Fixed Marketing Miscellaneous expenses 40 40 40 40 40 40 40 40 40 40 40 40 480 Discretionary $1250 to Marketing
Total General Operating Expenses 865 515 715 515 1372 1125 615 802 515 B02 915 515 9271
TOTAL OPERATING EX PENSE 5557 4761 4968 7153 6386 6722 6008 6416 6880 6637 5490 3702 70680
NET INCOME (LOSS) 4748 (42) (1054) 327 (497) 307 (2049) 658 (76) (1087) (741) 1353 1846
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar AI[ ~ l Jul i11I ~ Oct Nov Dec Tot~-~ Categorization
Bllslune Budget by category Jan Feb Mar Apr Mav Jun Jul Aug Sap Oct Nov Dec Totals
Revenue Budget Expense Discretionary Expense Variable Expense Fixed
Budget Surplus (Deficit)
$ $ $ $ $
11054 545
2515 3247 4748
$ $ $ $ $
4719 245
1387 3129
(42)
$ 3914 $ 245
$ 1367 $ 3357 $ (1054)
$ $ $ $ $
8229 245
4311 3347
327
$ 5889 $ 595 $ 2058
$ 3733 $ (497)
$ 7029 $ 245 $ 2615 $ 3862 $ 307
$ $ $ $ $
3959 345
2402 3260
(2049)
$ $ $ $ $
7074 245
2631 3540
658
$ 12599 $ 245 $ 9081
$ 3349 $ (76)
$ $ $ $ $
6299 245
3580 3561
(1087)
$ 4749 $ 595 $ 1659 $ 3236 $ (741)
$ $ $ $ $
5054 245
1924 1533 1353
$ 80568 $ 4040 $ 35530 $ 39152 $ 1846
Revenue Discretionary Variable Fixed
Reserve Budget $ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846 Cash + Cum Surplus
cantingeneYPIanCostSaVlnpbullmiddotmiddot -Mar Apr May Jull Jut AlIi Sap Oct Nov Dec Totals
Potential Cost Savings Discretionary $ 109 $ 49 $ 49 $ 49 $ 119 $ 49 $ 69 $ 49 $ 49 $ 49 $ 119 $ 49 $ Variable $ 251 $ 139 $ 137 $ 431 $ 206 $ 262 $ 240 $ 263 $ 908 $ 358 $ 166 $ 192 $ Fixed $ $ $ $ $ $ $ $ $ $ $ $ $
3553
4361Maximum Cost SavIngs $ 360 $ 188 $ 186 $ 4SO $ 325 $ 311 $ 309 $ 312 $ 957 $ 407 $ 285 $ 241 $ Target of Above
Talllet Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ I 0i6 I Expense Target $ 6306 $ 4761 $ 4968 $ 7902 $ 6386 $ 6722 $ 6008 $ 6416 $ 12675 $ 7386 $ 5490 $ 3702 $ 78722
RasUItIIIIQ$Ii PIofiIe] ~ CiMar Apr May middotJUII Jul Aug Sap ~ Nov Dec
Starting Cash Position ~~~$ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494
Budgets Surplus (Deficit) Above $ 4748 $ (42) $ (1054) $ 327 $ (497) $ 307 $ (2049) $ 658 $ (76) $ (1087) $ (741) $ 1353
Add Back Target Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846Reserve Target $ 7748 $ 7706 $ 6652 $ 6978
Notd
l1~~r~~11rM----middot-~middotmiddotil~(gt1-~~~~ jiRS amp1_ampamp)1 iJi I$i k14dMW Ki$ 6 bull Wi
opportunity Knocks
Cash Forecast Projected Projected Projected Projected Projected Projected
73115 83115 93015 103015 113015 123115 Cash Balance 10693 6524 (1642) (2931) (7178) (9422) Less June payroll paid in July (5104) Receipts
Dues 4000 I 1710 I 739~ I nnm~~ 5215 I 2355 Sponsorships
Grants
Other
Total Receipts 4000 1110 1399 3099 5215 2355
Disbursements
Payroll amp Related
Marketing Related
Rent
Office Expenses
Dues amp Subscriptions
Insurance
Mileage
Merchant Charges
Meals
Facilitator Training
Misc
2450 8830 7929 6300 6300 6300 82 82 82 82 82 82
244 244 244 244 244 208 158 158 158 158 158
287 287 100 100 100 100 100 100 100 100 100 100 100 100 50 50 50 50 50 50
350 75 25 25 25 75 25
Ttl Disbursements 3065 9816 8688 1346 1459 1059
Ending Cash 6524 (1642) (2931) (1118) (9422) (14126)
Address
Contact Name(s) I--~---==--tf--------
Deschutes County Board ofCommissioners PO Box 6005 Bend OR 97701-6005
1300 NW Wall Street Suite 200 Bend OR Telephone 541-388-6571 Fax 541-385-3202
Website ~~9eschutC1iOll
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Todays Date I ( -7 - I ) IProject Name I fQf1VOO 13 r-toJ(JJjJS r Project Beginning Date I 3 ~ - J- IProject End Date I g --z - (b
AmountRequested rr$Cgt~tgt7J DateFnndsNeeded1I bur 7- -~I
Fax I Node -------S--~-~-------r
On a separate sheet(s) please briefly answer the foUowing questions
1 Describe the applicant organization including its purpose leadership structure and activities
2 Describe the proposed project or activity 3 Provide a timeline for completing the proposed project or activity 4 Explain how the proposed project or activity will positively impact the community 5 Identify the specific communities or groups that will benefit 6 Describe how grant funds will be used and include the source and amounts ofmatching
funds or in-kind contributions ifany Itemize anticipated expenditures 7 If the grant will support an ongoing activity explain how it will be funded in the future
Attach
Proofofthe applicant organizations non-profit status
Applicant may be contacted during the review process and asked to provide a complete line item budget
Judith Ure
From Tony DeBone Sent Monday July 13 2015 1140 AM To Judith Ure Cc Tom Anderson Subject FW Lottery Grant Request for New Frying Pans Attachments ScanOOOlpdf
Judith
FYI
--Tony
From Mike Daly [mailtodalyexcgcom] Sent Tuesday July 07 2015 1041 AM To Tony DeBonei Tammy Baney Alan Unger Cc Dan Despotopulos Subject Lottery Grant Request for New Frying Pans
Commissioners and Dan Attached is the face page for a Lottery Grant Request for new frying pans for the Egg Crew at the Buckaroo Breakfast Last year we found some useable pans at the local thrift stores but even these were wore out and hardly serviceable The request is for $50000 based on 20 new pans at around $25 dollars a pan We will need egg turners and a couple of serving pans also which would be included in the purchase
I have recently turned in a grant request to Wall Mart here in Redmond for the pans and talked to the Store Manager this morning She said she gets about 8 requests a day for grants but seemed like she may find some pans in the store to donate to us I will let you know if any of this materializes
Also also hit up Fred Meyer for donations and the store manager says they do not donate to organizations any longer This was a corporate decision
Thank you for your consideration
Mike Daly
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Memorandum of Understanding
Internal On-Call Crisis Response Pool
Purpose
There are times the Mobile Crisis Assessment Team (MCA T) is in need of temporary coverage in I
order to provide services when MCAT is understaffed or when existing Crisis on-call staff is otherwise
unavailable At any given time MCAT requires a minimum of three (3) staff members but will
preferably have four (4) staff members at all times In order to ensUIe~continuity of services the
Deschutes County Health Services Department (DCHS) will implement an internal On-Call Crisis
Response Pool (Pool) The Poll will be activated in situations when MCAT is reduced below three (3)
staff members for any reason or at the supervisors discretion during extreme circumstances The Pool
will consist of three (3) staff members from the Health Services Department The Pool is completely
voluntary Employees who are in the pool may resign at any time with a reasonable notice not to exceed
two weeks
Process
When coverage needs have been identified the following process will be used to address unfilled
MCAT Shifts
1 Regular full-time Crisis staffwill provide coverage for unfilled shifts of hours on an onO-call
basis
2 When regular full-time Crisis staff is unable to provide coverage existing Crisis on-call staff
will be utilized to cover such shifts or hours
3 When existing Crisis on-call staff is unable to provide coverage the Pool will be used to cover
such shifts or hours
Qualifications
To be a member of the Pool a Health Services staff member must meet the following qualifications
1 The Employee must be a Behavioral Health Specialist II
2 The Employee must live within a 30 minute drive of St Charles Redmond and St Charles
Bend within 30 minutes ofbeing contacted with regard to an existing crisis situation
3 Each Member of the Pool must attend Civil Commitment Investigator Training within 6
33 months of being appointed to the Pool
34 4 The Employee must receive approval from their Supervisor to participate in the pool
35
36 The Pool will be reviewed at least annually to ensure all members meet these qualifications
37
38 In addition to the above stated qualifications preference will be given to Pool candidates who have the
39 following experience
40 1 Prior crisis civil commitment andor SPMI experience
41 2 Social Work or Counseling
42 3 When two or more staff has the same qualifications seniority will be the deciding factor
43
44 Training
45 1 The County will incur all costs associated with trainings associated with the Crisis PooL
46 2 The County will afford 4 hours of shadowing to staff selected for the Crisis Pool
47 Work Shift
48 Work Shift for Pool Members
49 I An MCAT shift is from 700 am to 700 pm or 700 pm to 700 am
50 2 On-call shifts will generally be 12 or 24 hours but Pool members may be called to fill only
51 portions of such shifts depending on MCAT team needs If the Crisis Team is unable to cover
52 MCA T needs during daytime hours a 24-hour shift may be required Otherwise a 12-hour shift
53 from 7 pm to 7 am may be sufficient
54 3 On-call shifts will be offered to individuals in the Pool on a rotating basis The rotation will be
55 established by the Crisis Team Supervisor andor the Program Manger Ifa Pool member is
56 unable to fill an on-call shift the Pool member will be skipped and the shift will be offered to
57 the next Pool member in the rotation
58 4 Providers in the Pool may work a maximum of48 hours in addition to the staff members
59 regular work schedule during anyone week period (for MCAT this would mean no more than
60 48 additional hours to standard schedule and per additional MCA T Scheduling and Employment
61 Agreement requirements)
62 5 Exceptions to the established Pool rotation can be made on an emergency basis at the discretion
63 of the Crisis Team supervisor andor Program Manager
64 6 Ifa Pool member wishes to cover hours on an on-call basis pursuant to this MOU that occur
65 during their normal work schedule or during hours they are otherwise scheduled to perform their
66 usual and customary job duties the Pool member must first obtain supervisory approval to do so
7)
67 and must use Time Management Leave (TML) to cover any hours they miss while covering
68 such hours pursuant to this MOU
69 7 Although shifts can vary dramatically based on the crisis calls received on average an MCAT
70 staff member spends about six (6) to nine (9) hours during a typical 12-hour shift responding to
71 a crisis call and documenting their services
72
73 Additional Duties
74 1 Attendance at the 700 am staff turnover meeting following a night on-call is required
75 middot2 Attendance at the 700 am turnover meeting following a day on-call may be required
76 3 Call-in options to the 700 am turnover meeting may 00 available
77
78 Further Information
79 1 MCAT County vehicle and mobile phone will be provided
80 2 MCAT Surface Pros will be utilized for documentation
81
82 Communication
83 1 If the Crisis Pool staff calls in for their following normal shift Admin Staff will be utilized to
84 call and cancel appointments for their clients
85
86 Stipends
87 1 A Pool member will receive a $250 stipend for 12-hour shift
88 2 A Pool member will receive a $500 for 24-hour shift
89 3 A Pool member unable to complete a shift (ie sick emergency ect) or who is utilized for only
90 a portion of a shift will be paid a prorated portion ofthe stipend based on the number of hours
91 completed divided by the total hours in the shift
92 4 No additional TML will accrue for Pool members for on-call shifts
93 5 Attendance at the 700 am staff turnover meeting is included in the stipend
94 6 Basis for Stipend - Under the MCA T contract employees are paid the equivalent of 10 hours
95 for a 24-hour shift A behavioral Health Specialist II is a grade 22A A 22A at step 9 is paid
96 $332003Ihr (or $332 for 10 hours of work) As a motivation to take the shifts the stipend
97 represents 15x the rate or $49 for 10 hours of work We rounded up to $500 The 12-hour shift
98 is half of the 24-hour shift
99
100 General Provisions
101 1 MCAT employees and members of the Pool are represent by AFSCME MCAT employees
102 AFSCME and Deschutes County agree that the terms and conditions of employment reflected in
103 and governed by this MOU are unique to MCAT and the Pool and do not create a precedent or
104 an enforceable proactive or policy or otherwise affect or impact in any way other County
105 employees covered by the AFSCME Collective Bargaining Agreement (CBA) Except for the
106 terms and conditions of employment unique to MCAT employees as stated fully in the MCAT
107 employees Operating Agreement as well as the members of the Pool that are agreed to herein
108 all terms and conditions of employment for MCAT employees and members ofthe Pool shall
109 otherwise be governed by the CBA Deschutes County personnel rules and policies andor
110 DCHS rules and policies To the extent there is any conflict between this MOU the terms and
111 conditions of the MCA T Employees Operating Agreement the terms and conditions ofthe
112 CBA Deschutes County Personnel rules and policies andor DCHS rules and polices the terms
113 and conditions of the MOU shall prevaiL
114 2 Should any provision or provisions of the MOU be construed by a court of competent
115 jurisdiction to be void invalid or unenforceable such construction shall affect only the
116 provision ofprovisions so construed and shall not affect impair or invalidate any of the other
117 provisions of this MOU which shall remain in full force and effect
118 3 The provisions ofthis MOU are contractual and are not mere recitals All terms provisions and
119 conditions of the MOU shall be binding upon and inure to the benefit ofthe parties and to their
120 respective heirs executors administrators agents representatives successors and assigns
121 4 This MOU shall be governed by and interpreted in accordance with the laws of the State of
122 Oregon
123 5 This MOU may be executed in two or more counterparts each of which together shall be
124 deemed an original but all of which together shall constitute one and the same instrument In
125 the event that any signature is delivered by facsimile transmission or bye-mail delivery of a
126 pdf format data file or a similar format such signature shall create a valid and binding
127 obligation of the party executing (or on whose behalf such signature is executed) with the same
128 force and effect as if such facsimile or pdf signature page is original thereof
129 6 Except as otherwise stated herein this MOU constitutes the entire agreement between the
130 parties concerning the subject matter hereof and supersedes any and all prior or
131 contemporaneous negations andor agreements between the parties whether written or oral
132 concerning the subject matter ofthis MOU which are not fully expressed herein This MOU
133 may not be modified or amended except by a writing signed by all parties to the MOU
134 7 This MOU will be in effect for 6 months from the date of signing and will be reviewed with the
135 Union and Management and will be reconsidered for renewal
136
137
138
139
140 Agreed to on this tI day ofJuly 2015
141
142 SIGNATURES
143
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151 Oregon AFSCME
152
153
154
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156
157
Deschutes County
Tom Anderson
County Administrator
Deschutes County
Minutes of Board of Commissionersrsquo Work Session Monday July 27 2015
Page 3 of 8 Pages
2 Discussion of Updated Emergency Operations Plan
Nathan Garibay explained the background of this plan It has meant a very
thorough review with him County Counsel and Erik Kropp This shows how
they actually operate and how to plan for the purpose
There are three parts the basic plan that explains the roles and responsibilities
then the emergency support through departments and the checklist to guide
how to handle incidents from beginning to how costs are billed
The other big change is readjusting some departments and adding some that
were not previously included All departments have had a chance to review it
He stated there is an acronym page that will help with some of the terminology
Mr Garibay stated that the role of the governing body is explained and how
things could be handled if the Commissioners are not readily available The
hierarchy in Code is the Board the Chair the Sheriff and then the County
Administrator
Chair DeBone would like to participate in a tabletop exercise so this is clear
Mr Garibay said that they might be able to set up a meeting once a year to
work out the details or go over a certain type of disaster It would be helpful to
have all department heads there as well since most have a role to play
Commissioner Baney asked about the classifications of disaster For instance
if there is a medical pandemic whether the Health Director takes the lead Mr
Garibay said the plan differentiates It depends on whether it is localized or
goes statewide When there is a declaration other things come into play more
quickly
Commissioner Unger asked if they do scenarios for instance if Wickiup Dam
broke and what happens downstream Mr Garibay stated that they do this as a
tactical operation with the Bureau of Reclamation They have to do this every
three years
Commissioner Baney asked if the County offers enough support to stay on top
of these things It is much better than it was but there is a lot to lose if they are
not prepared She asked if this is too much for one person Mr Garibay said it
depends on what the policy makers want or expect Many counties have more
than one person handling the program
Minutes of Board of Commissionersrsquo Work Session Monday July 27 2015
Page 4 of 8 Pages
There is a good system in place here for wildfire incidents but other disasters
do not have this as well developed This is the biggest challenge along with
developing the capacity to have continuity if someone is not around when the
disaster happens This means there is a level of risk There are a number of
plans that could be developed if there was staffing to do so Commissioner
Baney wants to make sure there is enough help to adequately train as well
Mr Garibay noted that they do exercises to help with planning but they need to
develop a management organization within the County to handle all the various
issues They do not want to have to figure things out on the fly The agencies
consider some of this as part of their work but there are others who can help
with problem-solving
Mr Garibay explained the billing process and how expenses Mr Anderson
asked about a section that makes sure protocols are followed including those
after the event Mr Garibay stated that he could review section 14 more
closely Commissioner Baney would prefer it include some pages to help the
novice navigate the information
Mr Garibay said the appendix at the back of the book shows how to begin
handling an incident as it escalates The incident commander will help with
others determine when something it beyond the scope of a certain response
team This is similar to what the State has with various liaisons being brought
in depending on the situation
David Doyle stated that the Resolution to adopt the plan would allow for
approval of the base document so that minor changes can be made over time
3 Other Items
Before the Board was consideration of approval of the minutes listed on the
business meeting agenda of July 27 2015
BANEY Move approval
UNGER Second
VOTE BANEY Yes
UNGER Yes
DEBONE Chair votes yes
Minutes of Board of Commissionersrsquo Work Session Monday July 27 2015
Page 5 of 8 Pages
___________________________
MCAT Agreement
Mr Kropp said the MCAT agreement was approved by the Board with
AFSCME There have been a few minor items requested by AFSCME David
Inbody stated that there is a new bargaining group at AFSCME and there are
some things that need to be clarified
One request was for annual review and allowing for time to train There was a
question regarding seniority and where that comes into play The agreement
has been slightly revised and this covers six months There are challenges
maintaining staff for these positions and they want to explore the MCAT
agreement which is a side agreement with AFSCME They have thought about
a differential for MCAT staff as the impact of this work is substantial due to
the hours This might mean only working MCAT and not juggling this with
another position He would also like to see the notice be for sixty days They
need to be sure this team can provide the necessary services
Commissioner Baney noted that having this team on the ground is critical
They cannot afford to not have it operating properly Mr Inbody states there
are four people who work 24 hour shifts There are two available at any time
They are shorthanded now They work 24 hours but are paid for ten Some
cases could last all night while others are brief The biggest thing is to have
availability
Commissioner Baney stated it is the right thing to do but it is a big deal Mr
Inbody would like to be able to have this better coordinated and staffed
BANEY Move adjustments as discussed allowing for County
Administratorrsquos signature
UNGER Second
VOTE BANEY Yes
UNGER Yes
DEBONE Chair votes yes
___________________________
Waste to Energy Group Project
Timm Schimke said that Waste to Energy Group has responded to a letter sent
by the Board asking for status of the program They need some proof of
financing a detailed schedule on next steps and working draft of the site plan
application and DEQ application
Minutes of Board of Commissionersrsquo Work Session Monday July 27 2015
Page 6 of 8 Pages
They have provided various documents in this regard They are getting
financing for this project as well as others through a line of credit This is
arranged through an international financing group They have a $685 million
fund from which these projects will be supported
There is a detailed schedule showing the key milestones in the process The
agreement allows for some flexibility Production would occur approximately
in March 2018 In the meantime they have to reach a variety of milestones
Some steps depend on those that precede it It appears these documents will
meet their intent DEQ requires CDD approval first He does not think they are
trying to stall There could be appeals that put things behind schedule This is
based on a period of time rather than exact dates
Mr Anderson feels this makes it easier for the County to observe the process
and some things will need to be on site Mr Doyle would like to see the first
milestone be the financing because that part is very complicated since it
involves other countries Mr Schimke said that this is the schedule the
company proposed to the County It would not put off the other processes if the
financing is available
Mr Anderson sad this means there is no opportunity to bring in someone else
He does not want to end up with this in limbo Mr Schimke stated that CDD
and the DEQ are behind it and the first six months will tell the tale It needs to
work for both parties
Commissioner DeBone asked what constitutes a feel-good project This was
discussed briefly
___________________________
Judith Ure stated that the League of Women Voters requested $150 to update
their brochure listing elected officials
BANEY Move approval from grant funds
UNGER Second
VOTE BANEY Yes
UNGER Yes
DEBONE Chair votes yes
___________________________
Minutes of Board of Commissionersrsquo Work Session Monday July 27 2015
Page 7 of 8 Pages
Ms Ure stated that Mike Daly has asked for $500 to buy new frying pans and
other equipment for the Buckaroo Breakfast event Commissioner Unger said
they should have a budget for this because there is a charge to customers The
Commissioners granted $100 each towards this expense to support the event
___________________________
Ms Ure presented information to the Board on Opportunity Knocks who had
previously asked for an economic development grant The Board wanted to
know what they do with their membership dues and how their budget is
handled It appears that they have a shortfall during restructuring Once this
has occurred they expect to be back on track with revenue
Commissioner Baney feels the organization is worthwhile but she hesitates to
salvage a cash-strapped nonprofit again The County should not be the go-to
agency for this kind of thing This will continue to happen It is different from
the Boys amp Girls Clubrsquos needs and she does not think this rises to the same
level Ms Ure stated that she feels they help companies thrive and hire people
Chair DeBone said he is willing to provide $1000 Commissioner Baney stated
it costs $350 to be a member of the group for training and networking It is a
non-profit helping for-profit businesses Chair DeBone said they are grouping
small businesses together and entrepreneurs are becoming more important here
Chair DeBone stated there are various groups within the main organization and
has history in this area Commissioner Unger wants to see them be able to
bring up small businesses to be more successful They have a new board and
need to focus on their core mission
The Commissioners agreed to provide 13 each of the $2400 requested
___________________________
Mr Anderson stated that the employee recognition breakfast is this Saturday
and staff of various departments will be helping during that time They are
gathering prizes for a raffle drawing and hope to have a little better quality than
in the past There would be one grand prize for a dinner for two or movie
tickets with the Commissioners Mr Anderson and Mr Kropp kicking in funds
for this at $40 each The Commissioners will help with cooking or serving
Commissioner Baney stated that they could put a gift certificate inside various
County items such as coffee cups or individual coolers
___________________________
Chair DeB one is meeting with the Eastern Oregon Counties Association on August 7
He is attending a forum on marijuana issues as well with various agencies participating Nick Lelack will also attend this Thursday evening
Mr Anderson said there is a public hearing on August 12 to get input from citizens and others on opting out Chair DeB one feels this was not the intent of HB 3400 if a County populace was not strongly opposed to the original ballot vote Mr Anderson stated that the options will be different depending on the zone
There were 53 applications received for the County Information Officer position and those are being reviewed by Mr Anderson and Mr Kropp to narrow them down It is a very important position The posting is closed
Being no other items discussed the meeting was adjourned at 350 pm
DATED this 2( Dayof ~ 2015 for the Deschutes County Board of Commissi~ners
Anthony DeBone Chair
Alan Unger Vice Chair
ATTEST mmlssloner
~~ Recording Secretary
Minutes of Board of Commissioners Work Session Monday July 27 2015 Page 8 of 8 Pages
Deschutes County Board of Commissioners 1300 NW Wall St Suite 200 Bend OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - wwwdeschutesorg
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
130 PM MONDAY JULY 27 2015
1 Consideration of Business Loan Request - Jon Stark EDCO
2 Discussion of Updated Emergency Operations Plan - Nathan Garibay
3 Other Items
PLEASE NOTE At any time during this meeting an executive session could be called to address issues relating to ORS 92660(2) (e) real property negotiations ORS 192660(2) (h) litigation ORS 192660(2)(d) labor negotiations or ORS 92660(2) (b) personnel issues or other
issues under ORS 192660(2) executive session
Meeting dates times and discussion items are subject to change All meetings are conducted in the Board oCommissioners meeting rooms at 1300 NW Wall SI Bend unless othenvise indicated Jjyou have questions regarding a meeting please call 388-6572
Deschutes County encourages persons with disabilities to participate in all programs and activities This eventlocation is accessible to people with disabilities If you need accommodations to make participation possible please call (541) 388-6571 or
send an e-mail to bonniebakerradeschutesorg
BRIEFING PAPER Medline ReNewal
Request for Deschutes County Economic Development Loan Fund
Company Request $28000 EDCO Recommendation $28000 Application Date March 132015 Proposed Job Creation within 24 months of March 13 2015 28 new employees Average Pay for New Employees (all positions excluding commissions) $33495 Industry Medical Device Reprocessing Website wwwmedlinerenewalcom
Company Background Medline ReNewal is a medical device company in Redmond OR that reconditions used medical devices to OEM specifications packaging and sterilization These devices are then sold back to the customer for significant cost savings
Originally formed in Sisters OR in 1997 the company moved to Redmond in 2006 and was purchased by Medline Industries the largest privately held medical supply company in the nation in 2012 They have an aggressive growth strategy and expect significant growth at ReNewal as a result of Medline Industries extensive customer base and distribution model
Medline ReNewal employs many skilled and technical positions with an emphasis around engineering and the bulk of their customers (99) are outside the Central Oregon region Their business model has a significant impact not only on the health care industry by cutting their costs but also on the waste stream across the country by limiting the number of devices that would otherwise end up in landfills Xhile the practice of using reprocessed devices is becoming more widely accepted the industry is still highly regulated by the Food and Drug Administration
Day-to-day management of the Redmond ReNewal division is conducted by Mr Steve Bettis who has a strong background with successful manufacturing companies spanning more than two decades The firm currently operates in three leased building in Redmond Those facilities are no longer able to provide the production and warehouse space necessary to meet current demand let alone accommodate the growth in sales the company is projecting Furthermore separate facilities are not allowing the company to maximize its productivity and cost effectiveness
In order to address the need for additional production and warehouse capacity and to increase efficiencies the parent company Medline Industries Inc began evaluating locations in California Illinois Washington Nuevo Laredo Mexico and Redmond for a 50000 SF facility to relocate and expand the Redmond operations
To
From
Date
Subject
l 1 I I I I l
I ~ ~
Deschutes County Board of CommissionersI
I
I Sgt Nathan Garibay
June 30 2015
Emergency Operations Plan Update and Approval
CommissionerCounty Administrator Approval __________________
Date _______________
The Deschutes County Sheriffs Office is requesting the Board of Commissioners approval of the Emergency Operations Plan
Synopsis
Deschutes County has recently made revisions to the countys Emergency Operations Plan (EOP) adopted in 2010 The plan was last updated in 20 I 0 with the assistance of a contractor Ecology and Environment Inc (EampE) The revisions and updates to this latest EOP consist of ensuring the plan is consistent with the capabilities responsibilities and operational roles of the county departments
The purpose of an EOP is to establish guidance for Deschutes Countys (County) actions during response to and short-term recovery from major emergencies or disasters It promulgates a framework within which the County will bring a combination of technical capabilities and resources plus the sense judgment and expertise of its emergency response personnel department directors and other decision makers Specifically this EOP describes the roles and responsibilities of Deschutes County departments and personnel when an incident occurs and it establishes a strategy and operating guidelines that support implementation of the National Incident Management System (NIMS) including adherence to the concepts and principles ofthe Incident Command System (ICS)
The plan consists of 3 parts
Basic Plan Provides the basic framework for managing disasters integrating with citiesstatefederal and non-governmental organizations
Emergency Support Functions (ESF) - Focus on operations pertaining to specific operational functions and the positions responsible for carrying them out These annexes clearly describe the policies processes roles and responsibilities for agencies and departments Many of the ESFs have shared responsibility between more than one county department and other organizations
ESF 1 Transportation ESF 2 Communications ESF 3 Public Works and Engineering ESF 3 Public Works and Engineering ESF 4 Firefighting ESF 5 - Emergency Management ESF 6 Mass Care ESF 7 Logistics Management and Resource
ESF 8 - Public Health and Medical Services ESF 9 Search and Rescue ESF 10 Oil and Hazardous Materials ESF 11 - Agriculture and Natural Resources ESF 12 - Energy ESF 13 Public Safety and Security ESF 14 - Long-term Community Recovery ESF 15 External Affairs
ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
Road Department
9middot1middot1 Service District
Emergency Services
Sheriffs Office
Health Services
county Forestry
Finance Department
Community Development
Administration
Table 1 ESF and County Department Crosswalk (P =Primary S= Support)
Incident Specific Annexes (IA) - Focus on the special planning needs generated by the particular hazard
and contain unique and regulatory response details that apply to a single hazard
Supporting documentation is reference throughout the EOP and may be included by appendix or
maintained by agencies as a separate document
The goal of this project is to develop a comprehensive document that not only meets state and federal requirements but a useful document to facilitate decision making and project identification throughout Deschutes County as it relates to disaster mitigation
Action Recommended Approve and sign the latest revision of the Deschutes County Emergency Operations Plan
Please contact Sgt Garibay at 541-617-3303 if you have questions concerning this request
To Deschutes County Board of Commissioners
From Sgt Nathan Garibay
Date June 30 2015
Subject Emergency Operations Plan Update and Approval
CommissionerCounty Administrator Approval __________________
Date _____________
The Deschutes County Sheriffs Office is requesting the Board of Commissioners approval of the Emergency Operations Plan
Synopsis
Deschutes County has recently made revisions to the countys Emergency Operations Plan (EOP) adopted in 2010 The plan was last updated in 2010 with the assistance ofa contractor Ecology and Environment Inc (EampE) The revisions and updates to this latest EOP consist of ensuring the plan is consistent with the capabilities responsibilities and operational roles ofthe county departments
The purpose of an EOP is to establish guidance for Deschutes Countys (County) actions during response
to and short-term recovery from major emergencies or disasters It promulgates a framework within which the County will bring a combination of technical capabilities and resources plus the sense judgment and expertise of its emergency response personnel department directors and other decision makers Specifically this EOP describes the roles and responsibilities of Deschutes County departments and personnel when an incident occurs and it establishes a strategy and operating guidelines that support implementation of the National Incident Management System (NIMS) including adherence to the concepts and principles of the Incident Command System (lCS)
The plan consists of 3 parts
Basic Plan - Provides the basic framework for managing disasters integrating with citiesstatefederal and non-governmental organizations
Emergency Support Functions (ESF) - Focus on operations pertaining to specific operational functions and the positions responsible for carrying them out These annexes clearly describe the policies processes roles and responsibilities for agencies and departments Many ofthe ESFs have shared responsibility between more than one county department and other organizations
ESF 1 Transportation ESF 2 - Communications ESF 3 - Public Works and Engineering ESF 3 - Public Works and Engineering ESF 4 Firefighting ESF 5 - Emergency Management ESF 6 - Mass Care ESF 7 Logistics Management and Resource
ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF 1 2 3 4 5 6 7 8 9 10 11 12
Road Department p
bull 9-1-1 Service District
Emergency Services
Sheriffs Office
Health Services
County Forestry
Finance Department
Community Development
Administration
Fair amp Expo Center
ESF 8 Public Health and Medical Services ESF 9 Search and Rescue ESF 10 Oil and Hazardous Materials ESF 11 Agriculture and Natural Resources ESF 12 - Energy ESF 13 Public Safety and Security ESF 14 Long-term Community Recovery ESF 15 External Affairs
p
Incident Specific Annexes (IA) - Focus on the special planning needs generated by the particular hazard and contain unique and regulatory response details that apply to a single hazard
Supporting documentation is reference throughout the EOP and may be included by appendix or maintained by agencies as a separate document
The goal of this project is to develop a comprehensive document that not only meets state and federal requirements but a useful document to facilitate decision making and project identification throughout Deschutes County as it relates to disaster mitigation
Action Recommended Approve and sign the latest revision ofthe Deschutes County Emergency Operations Plan
Please contact Sgt Garibay at 541-617-3303 if you have questions concerning this request
Bonnie Baker
From Judith Ure Sent Thursday July 02 2015 1247 PM To Bonnie Baker Subject 7-27 Work Session
Bonnie shy
Would you please schedule a business loan request on the 7-27-15 work session agenda Jon Stark from Redmond Economic Development Inc and members of EDCO will be in attendance so if possible can it be the first item
Thanks
Judith
1
Deschutes County Economic Development Loan Fund
Loan Activity and Fund Status as of July 272015
As of July 272015 the unencumbered cash balance available in the Economic Development Loan Fund is approximately $63320
Organization Number of
Employees
Agreement Number
Agreement Date
Loan Amount
Jobs Created Date
Jobs Retained
Date
Date Converted to Grant
Repayment Amount
(principle)
Amount Paid to Date (principle)
Agere Pharmaceuticals Inc 7 2010-745 12152010 $1400000 033112012 0911712013 0511412014 NA NA GL Solutions 39 2010-749 121292010 $5000000 090912012 09092013 0511412014 $1951522 $1951522 Buehner Fry Inc (NAVIS) 27 2011-137 041312011 $5000000 1111612012 111162013 0511412014 NA NA Dent Instruments 6 2011-138 04132011 $1200000 1111112012 1111112013 0511412014 NA NA Alchemy Solutions Inc 13 2011-358 06292011 $2600000 033112013 033112014 NA $2600000 $2600000 Medisiss 24 2011-572 09082011 $4800000 0711812013 0711812014 090312014 NA NA Geo-Spatial Solutions Inc 10 2011-641 103112011 $2000000 0712212013 072212014 Pending $10000 $1000000 Central Oregon Trucking 35 2012-311 060612012 $5000000 0411112014 0411112016 090312014 NA NA Consumer Cellular Inc 200 2012-584 111262012 $5000000 030112014 030112015 111512014 NA $50000 Energyneering 17 2012-643 121262012 $3400000 033112012 063012104 09032014 NA NA Venture Catalyst NA 2013-025 0212112013 $2000000 NA NA NA NA NA NAVIS 26 2013-238 061132013 $5000000 0112812015 0112812016 Vantage Clinical Solutions Inc 5 2013-427 07302013 $1000000 030412015 03042016 Paladin Data Corporation Inc 16 2013-523 1011712013 $3200000 0411612015 0411612016 BasX 50 2014-340 061142014 $5000000 1212412015 12242016 Humm Kombucha 25 2014-504 091172014 $5000000 123112016 123112017 Wild Harvest 25 2014-648 121162014 $5000000 0712412016 0712412017 i3d Manufacturing 12 2015-439 Pending $2400000 050112017 050112018 Kollective Technology Inc 25 2015-438 Pending $5000000 050112017 050112018 Total 562 $69000000
partial conversion
---------
Deschutes County Board of County Commissioners
Discretionary Grant Program
Board Meeting Date July 8 2015
Organization Opportunity Knocks
Organization Description A 50 1 (c)6 organization founded in 1996 that brings entrepreneurs and business leaders from Central Oregon together for peer-based training and problem-solving Currently maintains 150 members 16 teams and 32 volunteer facilitators and is seeking to hire an Executive Director Board members include representatives from EDCO and the Bend Chamber
Project Name Restructuring
Project Description Support process of restructuring the organization including making changes to Board leadership management mission messaging programs and procedures
Project Period Through November 1 2015
Amount of Request $2400
Previous Grants None recorded
Approved ___________________________________________________________
Declined
Deschutes County Board of Commissioners PO Box 6005 Bend OR 97701-6005
1300 NW Wall Street Suite 200 Bend OR Telephone 541-388-6571 Fax 541-385-3202
Website wwwdeschutesorg
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Todays Date 11-7_6_1_5____---J1 Project Name I Restructuring I ~----~~========~
Project Beginning Date I 71115 I Project End Date 1_D_ec__3_l_2_0_15 ____----l1
Amount Requested I $2400 I Date Funds Needed 1_A_S_A_P_______JI
Name of Applicant organization l_O_p_po_rtu_n_ity_Kn_o_c_ks_________________--
AddressI PO Box 9073
City amp Zip Code 1 Bend 97708 I Tax ID 30-0468254
Contact Name(s) I Jim Schell ITelepbone _____--l1_5_41_7_8_8_-7_1_37
Fax I IEmail Address 1_Jim_s_ch_e_ll_5__gm_ai_1_co_ffi________----
On a separate sheet(s) please briefly answer the following questions
1 Describe the applicant organization including its purpose leadership structure and activities
2 Describe the proposed project or activity 3 Provide a timeline for completing the proposed project or activity 4 Explain how the proposed project or activity will positively impact the community 5 Identify the specific communities or groups that will benefit 6 Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions if any Itemize anticipated expenditures 7 If the grant will support an ongoing activity explain how it will be funded in the future
Attach
Proof of the applicant organizations non-profit status
Applicant may be contacted during the review process and asked to provide a complete line item budget
OPPORTUNITY
KNOCKS
Describe the applicant organization
We are Opportunity Knocks (OK) we provide peer-based training and problem-solving for
entrepreneurs and business leaders throughout Central Oregon We do this by assembling and
facilitating teams of 10 to 12 entrepreneurs and business owners and in the process creating
an environment for them to grow and succeed
Founded in 1996 we now have 150 members 16 teams and 32 facilitators All of the
facilitators are volunteers we will have one paid Executive Director and are currently hiring for
this position We will have a volunteer Board of 19 when we are finished recruiting members
our Board Chair is jim Schell OKs original founder Board members include representatives
from EDCO Bends Chamber of Commerce and the SBDC
The 16 teams of entrepreneurs and business owners meet once a month for three hours at
various donated meeting rooms around Bend and Redmond Two volunteer co-facilitators
administrate and facilitate the monthly meetings following a time-tested format Members sign
Confidentiality Agreements upon joining they also commit to attending at least ten meetings
every year
A key element of the Restructuring we are currently undergoing is the adoption of the
Entrepreneurial Team Board of Directors model This model dictates that the OK board will be
include four entrepreneurial teams of four members each those teams will be entrepreneurial
in that they make the decisions within their area of expertise (The Board Chair can veto their
decisions if he deems them to threaten the financial stability of OK) The four four-person
teams include 1) FundraisingSponsors 2) Facilitators Programs 3) MarketingBranding and 4)
Membership The Board also includes a two-person Finance Committee and a one-person Legal
Committee in addition to the Board Chair
Opportunity Knocks believes that by helping small businesses and their ownersmanagers
succeed we do the following for our community
1) We create new jobs
2) We enhance existing jobs
Proposed project or activity
The proposed project is not exactly proposed rather it is currently in process OK is in the process of restructuring a restructuring that will include its leadership management mission and messaging OK has been in existence for 19 years many of its processes and procedures need revisiting and updating Thus the entire organization is being changed beginning with the makeup and function of the Board of Directors down to the template of the monthly meetings
OKs cash position is not strong this grant request is being made to provide financial assistance to the organization as we work through our restructuring project Once our Executive Director is hired (interviews are being conducted as this is written) and our first Board meeting is held we will begin several new fund raising and sponsor programs Our first meeting of the restructured Board will be July 21 and we expect to have our new ED in place by that time From that point forward our new leadership and management team will effectively be in place
Timeline for the Restructuring Project
We expect the restructuring infrastructure to be in place by August 1 that date that will also kick off whatever other new programs the Board develops Our strongest membership renewal months begin in October and run through April thus once we reach October 2015 our cash flow will turn around The results of our new management and procedures are expected to begin increasing membership from the current 150 members by October 1 We are forecasted to reach cash-flow-neutral or better by November 1
How the proposed project will positively impact the community
As explained earlier in this grant request our goals are by helping our businesses grow and succeed we willi enhance the jobs of our member-businesss current employees and 2) create jobs for new employees
Identify specific communities or groups that will benefit
OK currently has teams in Bend in Redmond thus our services will immediately help the business owners and their employees within those communities We have from time to time attempted to establish teams in other Central Oregon communities but to date those efforts have failed
How grant funds will be used and what are the matching funds or in-kind contributions
Grant funds will be used to provide operating monies during the restructuring period from approximately August 1 and November 1 until the results kick in In addition to this grant OK is reaching out to its stable of corporate partners including such firms as Bendbroadband Bank
of the Cascades US Bank and a half dozen others OK also receives in-kind support from Combined Communications and Cascade Business News
How OK will be funded in the future
OK has been financially sustainable for 19 years our financial projections show that as a result of the restructuring our financial sustainability (positive cash flow) will return by January 1 2016
Judith Ure
From Jim Schell ltjimscheIl5gmailcomgt Sent Saturday July 18 2015 507 AM To Judith Ure Subject RE Discretionary Grant request Attachments Copy of 20150203 - 2015 OK Budgetxlsx Copy of OK Cash Forecast 6302015xlsx
Hi Judith
Sorry Im tardy in responding to your email Ive been traveling and couldnt access my files
Re your requests Im attaching the Budget for 2015 Im also attaching the Cash Flow forecast for the balance of the year You will note it shows a cash shortfall of $14126
The Cash Flow forecast is the tool were using for coming up with the funding needed We havent done a revised Budget because the budget is running pretty much as projected with the exception of membership revenues As you can see other than salaries were a low budget organization we dont spend much money We have a lot of volunteers with our new Board format well have 19 volunteer board members and 32 volunteer facilitators
In addition to our membership fees of $67000 we have $8000 in sponsor donations Those sponsors include Bank of the Cascades US Bank and Bendbroadband
The funding gap will be made up of increased membership fees which will come from our new management including the 19 member board We will also solicit new sponsors given our new messaging of being a job creation organization Most of our sponsor money comes in the month of January so we anticipate that once we reach January 1 well be healthy again
Please let me know if there are further questions you need answering Thanks for your help
Jim
Jim Schell Working on cool stuff JimSche1l5gmailcom 541-788-7137
TEDXBend
From Judith Ure [mailtoJudithUredeschutesorg] Sent Tuesday July 14 2015 1113 AM To Jim Schell Subject RE Discretionary Grant request
1
~~)~l4 OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Memberships Fees
$ TIer 1 $ TIer 2 $ Cancelled Membership TIer 1 $ Cancelled Membership TIer 2
Total Membership Fees
Jan
3555 1490
5045
Feb
2765 745
3510
Mar
3160 745
390S
8Rr
5530 1490
7020
Mi
5135 745
5880
Jun
5530 1490
7Ot()
Jul
3950
3950
~
6320 745
7065 -shy
~
7900 1490
9390
Oct
4345 745
5090
Nov
4740
4740
Dec
3555 1490
5045
Totals
56485 1117S
67660
Categorization
Revenue
Best Practices Seminar ticket sales Sponsorships
Total Best Practices Revenue Seminar Income - Not BP Annual Celebration
Ticket sales Title sponsorship income Table sponsorship income
1200
1200
1200
1200
1200
1200
2000
1200
1200
4800
4soo
2000
Revenue Revenue
Total Annual Celebration Revenue 2000 2000 Revenue Sponsorship Income
Patron sponsorships 6000 6000
Total Sponsorships 6000 6000 Revenue Mise Income 9 9 9 9 9 9 9 9 9 9 9 9 108 Revenue
TOTAL REVENUE 11054 4719 3914 8229 5889 7029 3959 7074 12599 6299 4749 5054 SO568
~~-~ I amp4k dhlfiSJU _) JMeSJb$tCB~ cMkJ MtU 24isa1iapoundtdkbAWampi4bkJASl
120
-1 0 -~~- PPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8QI ~ Jun Jul 8lamp ~ Oct Nov Dec Totals Catelorization Cost of Goods Sold Annual Celebration
Audio Visual 300 300 Foodmiddot a II attendees 3100 3100 Rent
Awards 120
linens 200 200 Flowers 250 250 Giveaways 350 350 Office Supplies 26 26
labor 500 500 Other expenses 200 200
Total Annual Celebration Costs 5046 5046 Variable
Best Practices
Advertising 46 46 46 46 184
Rent 180 180 180 180 720
Food 470 470 470 470 1880
Event registration 53 53 53 53 212
Total Best Practices Costs 749 749 749 749 2996 Variable
Seminar Othermiddot Best Practices NA Variable
TOTAL COGS 749 749 5795 749 8042
GROSS PROFIT 10305 4719 3914 7480 5889 7029 3959 7074 6804 5550 4749 5054 72526
~~~ lshy
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8Jlc MY Jun lui 8amp ~ Oct Nov Dec I2 Categorization Operating Expenses Payroll
Dir Bus Dev Position 200 200 200 200 200 200 200 200 200 200 200 200 2400 Fixed DBD - Variable (Member Renewal) 1766 1090 1367 2319 2058 2319 1383 2335 3287 1643 1659 1628 22852 Variable DBD - Variable (New Member) 296 296 296 296 296 296 1778 Variable Facilitator Managment Position 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 16500 Fixed Facilitator Manager - Variable a 947 1020 89185 2859 Variable Admin amp Finance Position BOO BOO 800 800 800 800 800 800 800 800 800 800 9600 Fixed Payroll Processing Fees Fixed Taxesbenefits 427 359 387 577 456 482 490 483 579 504 416 263 5421 Fixed
Total payroll amp Related 4692 4246 4253 6638 5014 5597 5393 5614 6365 5835 4575 3187 61409 General Operating Expense
Advertising 42 42 42 42 42 42 42 42 42 42 42 42 504 Fixed Marketing Bank charges Continuing educationstaff 5 5 5 5 5 5 5 5 5 5 5 5 60 Discretionary Duessubscriptions 250 250 Discretionary Equipment purchases 10 10 10 10 10 10 10 10 10 10 10 10 120 Discretionary Facilitator Training 350 350 700 Discretionary Team Facilitator Gift 50 50 Discretionary Team IT support Discretionary InternetFax Telephone 70 70 70 70 70 70 70 70 70 70 70 70 840 Fixed Insurance- liability 560 560 Fixed Insurance- 0amp0 507 287 287 1081 Fixed Ucense amp fees 50 SO 50 150 Fixed Meals -business 50 50 50 50 50 50 50 50 50 SO 50 50 600 Discretionary Merchant program 100 100 100 100 100 100 100 100 100 100 100 100 1200 Fixed Mileage expense 100 100 100 100 100 100 100 100 100 100 100 100 1200 Discretionary Office supplies 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Postage 50 50 100 Discretionary Printing and design 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Marketing Professional fees 200 200 Fixed Rent Fixed Website hostingsupport 58 58 58 58 58 58 58 58 58 58 58 58 696 Fixed Marketing Miscellaneous expenses 40 40 40 40 40 40 40 40 40 40 40 40 480 Discretionary $1250 to Marketing
Total General Operating Expenses 865 515 715 515 1372 1125 615 802 515 B02 915 515 9271
TOTAL OPERATING EX PENSE 5557 4761 4968 7153 6386 6722 6008 6416 6880 6637 5490 3702 70680
NET INCOME (LOSS) 4748 (42) (1054) 327 (497) 307 (2049) 658 (76) (1087) (741) 1353 1846
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar AI[ ~ l Jul i11I ~ Oct Nov Dec Tot~-~ Categorization
Bllslune Budget by category Jan Feb Mar Apr Mav Jun Jul Aug Sap Oct Nov Dec Totals
Revenue Budget Expense Discretionary Expense Variable Expense Fixed
Budget Surplus (Deficit)
$ $ $ $ $
11054 545
2515 3247 4748
$ $ $ $ $
4719 245
1387 3129
(42)
$ 3914 $ 245
$ 1367 $ 3357 $ (1054)
$ $ $ $ $
8229 245
4311 3347
327
$ 5889 $ 595 $ 2058
$ 3733 $ (497)
$ 7029 $ 245 $ 2615 $ 3862 $ 307
$ $ $ $ $
3959 345
2402 3260
(2049)
$ $ $ $ $
7074 245
2631 3540
658
$ 12599 $ 245 $ 9081
$ 3349 $ (76)
$ $ $ $ $
6299 245
3580 3561
(1087)
$ 4749 $ 595 $ 1659 $ 3236 $ (741)
$ $ $ $ $
5054 245
1924 1533 1353
$ 80568 $ 4040 $ 35530 $ 39152 $ 1846
Revenue Discretionary Variable Fixed
Reserve Budget $ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846 Cash + Cum Surplus
cantingeneYPIanCostSaVlnpbullmiddotmiddot -Mar Apr May Jull Jut AlIi Sap Oct Nov Dec Totals
Potential Cost Savings Discretionary $ 109 $ 49 $ 49 $ 49 $ 119 $ 49 $ 69 $ 49 $ 49 $ 49 $ 119 $ 49 $ Variable $ 251 $ 139 $ 137 $ 431 $ 206 $ 262 $ 240 $ 263 $ 908 $ 358 $ 166 $ 192 $ Fixed $ $ $ $ $ $ $ $ $ $ $ $ $
3553
4361Maximum Cost SavIngs $ 360 $ 188 $ 186 $ 4SO $ 325 $ 311 $ 309 $ 312 $ 957 $ 407 $ 285 $ 241 $ Target of Above
Talllet Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ I 0i6 I Expense Target $ 6306 $ 4761 $ 4968 $ 7902 $ 6386 $ 6722 $ 6008 $ 6416 $ 12675 $ 7386 $ 5490 $ 3702 $ 78722
RasUItIIIIQ$Ii PIofiIe] ~ CiMar Apr May middotJUII Jul Aug Sap ~ Nov Dec
Starting Cash Position ~~~$ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494
Budgets Surplus (Deficit) Above $ 4748 $ (42) $ (1054) $ 327 $ (497) $ 307 $ (2049) $ 658 $ (76) $ (1087) $ (741) $ 1353
Add Back Target Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846Reserve Target $ 7748 $ 7706 $ 6652 $ 6978
Notd
l1~~r~~11rM----middot-~middotmiddotil~(gt1-~~~~ jiRS amp1_ampamp)1 iJi I$i k14dMW Ki$ 6 bull Wi
opportunity Knocks
Cash Forecast Projected Projected Projected Projected Projected Projected
73115 83115 93015 103015 113015 123115 Cash Balance 10693 6524 (1642) (2931) (7178) (9422) Less June payroll paid in July (5104) Receipts
Dues 4000 I 1710 I 739~ I nnm~~ 5215 I 2355 Sponsorships
Grants
Other
Total Receipts 4000 1110 1399 3099 5215 2355
Disbursements
Payroll amp Related
Marketing Related
Rent
Office Expenses
Dues amp Subscriptions
Insurance
Mileage
Merchant Charges
Meals
Facilitator Training
Misc
2450 8830 7929 6300 6300 6300 82 82 82 82 82 82
244 244 244 244 244 208 158 158 158 158 158
287 287 100 100 100 100 100 100 100 100 100 100 100 100 50 50 50 50 50 50
350 75 25 25 25 75 25
Ttl Disbursements 3065 9816 8688 1346 1459 1059
Ending Cash 6524 (1642) (2931) (1118) (9422) (14126)
Address
Contact Name(s) I--~---==--tf--------
Deschutes County Board ofCommissioners PO Box 6005 Bend OR 97701-6005
1300 NW Wall Street Suite 200 Bend OR Telephone 541-388-6571 Fax 541-385-3202
Website ~~9eschutC1iOll
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Todays Date I ( -7 - I ) IProject Name I fQf1VOO 13 r-toJ(JJjJS r Project Beginning Date I 3 ~ - J- IProject End Date I g --z - (b
AmountRequested rr$Cgt~tgt7J DateFnndsNeeded1I bur 7- -~I
Fax I Node -------S--~-~-------r
On a separate sheet(s) please briefly answer the foUowing questions
1 Describe the applicant organization including its purpose leadership structure and activities
2 Describe the proposed project or activity 3 Provide a timeline for completing the proposed project or activity 4 Explain how the proposed project or activity will positively impact the community 5 Identify the specific communities or groups that will benefit 6 Describe how grant funds will be used and include the source and amounts ofmatching
funds or in-kind contributions ifany Itemize anticipated expenditures 7 If the grant will support an ongoing activity explain how it will be funded in the future
Attach
Proofofthe applicant organizations non-profit status
Applicant may be contacted during the review process and asked to provide a complete line item budget
Judith Ure
From Tony DeBone Sent Monday July 13 2015 1140 AM To Judith Ure Cc Tom Anderson Subject FW Lottery Grant Request for New Frying Pans Attachments ScanOOOlpdf
Judith
FYI
--Tony
From Mike Daly [mailtodalyexcgcom] Sent Tuesday July 07 2015 1041 AM To Tony DeBonei Tammy Baney Alan Unger Cc Dan Despotopulos Subject Lottery Grant Request for New Frying Pans
Commissioners and Dan Attached is the face page for a Lottery Grant Request for new frying pans for the Egg Crew at the Buckaroo Breakfast Last year we found some useable pans at the local thrift stores but even these were wore out and hardly serviceable The request is for $50000 based on 20 new pans at around $25 dollars a pan We will need egg turners and a couple of serving pans also which would be included in the purchase
I have recently turned in a grant request to Wall Mart here in Redmond for the pans and talked to the Store Manager this morning She said she gets about 8 requests a day for grants but seemed like she may find some pans in the store to donate to us I will let you know if any of this materializes
Also also hit up Fred Meyer for donations and the store manager says they do not donate to organizations any longer This was a corporate decision
Thank you for your consideration
Mike Daly
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Memorandum of Understanding
Internal On-Call Crisis Response Pool
Purpose
There are times the Mobile Crisis Assessment Team (MCA T) is in need of temporary coverage in I
order to provide services when MCAT is understaffed or when existing Crisis on-call staff is otherwise
unavailable At any given time MCAT requires a minimum of three (3) staff members but will
preferably have four (4) staff members at all times In order to ensUIe~continuity of services the
Deschutes County Health Services Department (DCHS) will implement an internal On-Call Crisis
Response Pool (Pool) The Poll will be activated in situations when MCAT is reduced below three (3)
staff members for any reason or at the supervisors discretion during extreme circumstances The Pool
will consist of three (3) staff members from the Health Services Department The Pool is completely
voluntary Employees who are in the pool may resign at any time with a reasonable notice not to exceed
two weeks
Process
When coverage needs have been identified the following process will be used to address unfilled
MCAT Shifts
1 Regular full-time Crisis staffwill provide coverage for unfilled shifts of hours on an onO-call
basis
2 When regular full-time Crisis staff is unable to provide coverage existing Crisis on-call staff
will be utilized to cover such shifts or hours
3 When existing Crisis on-call staff is unable to provide coverage the Pool will be used to cover
such shifts or hours
Qualifications
To be a member of the Pool a Health Services staff member must meet the following qualifications
1 The Employee must be a Behavioral Health Specialist II
2 The Employee must live within a 30 minute drive of St Charles Redmond and St Charles
Bend within 30 minutes ofbeing contacted with regard to an existing crisis situation
3 Each Member of the Pool must attend Civil Commitment Investigator Training within 6
33 months of being appointed to the Pool
34 4 The Employee must receive approval from their Supervisor to participate in the pool
35
36 The Pool will be reviewed at least annually to ensure all members meet these qualifications
37
38 In addition to the above stated qualifications preference will be given to Pool candidates who have the
39 following experience
40 1 Prior crisis civil commitment andor SPMI experience
41 2 Social Work or Counseling
42 3 When two or more staff has the same qualifications seniority will be the deciding factor
43
44 Training
45 1 The County will incur all costs associated with trainings associated with the Crisis PooL
46 2 The County will afford 4 hours of shadowing to staff selected for the Crisis Pool
47 Work Shift
48 Work Shift for Pool Members
49 I An MCAT shift is from 700 am to 700 pm or 700 pm to 700 am
50 2 On-call shifts will generally be 12 or 24 hours but Pool members may be called to fill only
51 portions of such shifts depending on MCAT team needs If the Crisis Team is unable to cover
52 MCA T needs during daytime hours a 24-hour shift may be required Otherwise a 12-hour shift
53 from 7 pm to 7 am may be sufficient
54 3 On-call shifts will be offered to individuals in the Pool on a rotating basis The rotation will be
55 established by the Crisis Team Supervisor andor the Program Manger Ifa Pool member is
56 unable to fill an on-call shift the Pool member will be skipped and the shift will be offered to
57 the next Pool member in the rotation
58 4 Providers in the Pool may work a maximum of48 hours in addition to the staff members
59 regular work schedule during anyone week period (for MCAT this would mean no more than
60 48 additional hours to standard schedule and per additional MCA T Scheduling and Employment
61 Agreement requirements)
62 5 Exceptions to the established Pool rotation can be made on an emergency basis at the discretion
63 of the Crisis Team supervisor andor Program Manager
64 6 Ifa Pool member wishes to cover hours on an on-call basis pursuant to this MOU that occur
65 during their normal work schedule or during hours they are otherwise scheduled to perform their
66 usual and customary job duties the Pool member must first obtain supervisory approval to do so
7)
67 and must use Time Management Leave (TML) to cover any hours they miss while covering
68 such hours pursuant to this MOU
69 7 Although shifts can vary dramatically based on the crisis calls received on average an MCAT
70 staff member spends about six (6) to nine (9) hours during a typical 12-hour shift responding to
71 a crisis call and documenting their services
72
73 Additional Duties
74 1 Attendance at the 700 am staff turnover meeting following a night on-call is required
75 middot2 Attendance at the 700 am turnover meeting following a day on-call may be required
76 3 Call-in options to the 700 am turnover meeting may 00 available
77
78 Further Information
79 1 MCAT County vehicle and mobile phone will be provided
80 2 MCAT Surface Pros will be utilized for documentation
81
82 Communication
83 1 If the Crisis Pool staff calls in for their following normal shift Admin Staff will be utilized to
84 call and cancel appointments for their clients
85
86 Stipends
87 1 A Pool member will receive a $250 stipend for 12-hour shift
88 2 A Pool member will receive a $500 for 24-hour shift
89 3 A Pool member unable to complete a shift (ie sick emergency ect) or who is utilized for only
90 a portion of a shift will be paid a prorated portion ofthe stipend based on the number of hours
91 completed divided by the total hours in the shift
92 4 No additional TML will accrue for Pool members for on-call shifts
93 5 Attendance at the 700 am staff turnover meeting is included in the stipend
94 6 Basis for Stipend - Under the MCA T contract employees are paid the equivalent of 10 hours
95 for a 24-hour shift A behavioral Health Specialist II is a grade 22A A 22A at step 9 is paid
96 $332003Ihr (or $332 for 10 hours of work) As a motivation to take the shifts the stipend
97 represents 15x the rate or $49 for 10 hours of work We rounded up to $500 The 12-hour shift
98 is half of the 24-hour shift
99
100 General Provisions
101 1 MCAT employees and members of the Pool are represent by AFSCME MCAT employees
102 AFSCME and Deschutes County agree that the terms and conditions of employment reflected in
103 and governed by this MOU are unique to MCAT and the Pool and do not create a precedent or
104 an enforceable proactive or policy or otherwise affect or impact in any way other County
105 employees covered by the AFSCME Collective Bargaining Agreement (CBA) Except for the
106 terms and conditions of employment unique to MCAT employees as stated fully in the MCAT
107 employees Operating Agreement as well as the members of the Pool that are agreed to herein
108 all terms and conditions of employment for MCAT employees and members ofthe Pool shall
109 otherwise be governed by the CBA Deschutes County personnel rules and policies andor
110 DCHS rules and policies To the extent there is any conflict between this MOU the terms and
111 conditions of the MCA T Employees Operating Agreement the terms and conditions ofthe
112 CBA Deschutes County Personnel rules and policies andor DCHS rules and polices the terms
113 and conditions of the MOU shall prevaiL
114 2 Should any provision or provisions of the MOU be construed by a court of competent
115 jurisdiction to be void invalid or unenforceable such construction shall affect only the
116 provision ofprovisions so construed and shall not affect impair or invalidate any of the other
117 provisions of this MOU which shall remain in full force and effect
118 3 The provisions ofthis MOU are contractual and are not mere recitals All terms provisions and
119 conditions of the MOU shall be binding upon and inure to the benefit ofthe parties and to their
120 respective heirs executors administrators agents representatives successors and assigns
121 4 This MOU shall be governed by and interpreted in accordance with the laws of the State of
122 Oregon
123 5 This MOU may be executed in two or more counterparts each of which together shall be
124 deemed an original but all of which together shall constitute one and the same instrument In
125 the event that any signature is delivered by facsimile transmission or bye-mail delivery of a
126 pdf format data file or a similar format such signature shall create a valid and binding
127 obligation of the party executing (or on whose behalf such signature is executed) with the same
128 force and effect as if such facsimile or pdf signature page is original thereof
129 6 Except as otherwise stated herein this MOU constitutes the entire agreement between the
130 parties concerning the subject matter hereof and supersedes any and all prior or
131 contemporaneous negations andor agreements between the parties whether written or oral
132 concerning the subject matter ofthis MOU which are not fully expressed herein This MOU
133 may not be modified or amended except by a writing signed by all parties to the MOU
134 7 This MOU will be in effect for 6 months from the date of signing and will be reviewed with the
135 Union and Management and will be reconsidered for renewal
136
137
138
139
140 Agreed to on this tI day ofJuly 2015
141
142 SIGNATURES
143
144
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147
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149
150
151 Oregon AFSCME
152
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157
Deschutes County
Tom Anderson
County Administrator
Deschutes County
Minutes of Board of Commissionersrsquo Work Session Monday July 27 2015
Page 4 of 8 Pages
There is a good system in place here for wildfire incidents but other disasters
do not have this as well developed This is the biggest challenge along with
developing the capacity to have continuity if someone is not around when the
disaster happens This means there is a level of risk There are a number of
plans that could be developed if there was staffing to do so Commissioner
Baney wants to make sure there is enough help to adequately train as well
Mr Garibay noted that they do exercises to help with planning but they need to
develop a management organization within the County to handle all the various
issues They do not want to have to figure things out on the fly The agencies
consider some of this as part of their work but there are others who can help
with problem-solving
Mr Garibay explained the billing process and how expenses Mr Anderson
asked about a section that makes sure protocols are followed including those
after the event Mr Garibay stated that he could review section 14 more
closely Commissioner Baney would prefer it include some pages to help the
novice navigate the information
Mr Garibay said the appendix at the back of the book shows how to begin
handling an incident as it escalates The incident commander will help with
others determine when something it beyond the scope of a certain response
team This is similar to what the State has with various liaisons being brought
in depending on the situation
David Doyle stated that the Resolution to adopt the plan would allow for
approval of the base document so that minor changes can be made over time
3 Other Items
Before the Board was consideration of approval of the minutes listed on the
business meeting agenda of July 27 2015
BANEY Move approval
UNGER Second
VOTE BANEY Yes
UNGER Yes
DEBONE Chair votes yes
Minutes of Board of Commissionersrsquo Work Session Monday July 27 2015
Page 5 of 8 Pages
___________________________
MCAT Agreement
Mr Kropp said the MCAT agreement was approved by the Board with
AFSCME There have been a few minor items requested by AFSCME David
Inbody stated that there is a new bargaining group at AFSCME and there are
some things that need to be clarified
One request was for annual review and allowing for time to train There was a
question regarding seniority and where that comes into play The agreement
has been slightly revised and this covers six months There are challenges
maintaining staff for these positions and they want to explore the MCAT
agreement which is a side agreement with AFSCME They have thought about
a differential for MCAT staff as the impact of this work is substantial due to
the hours This might mean only working MCAT and not juggling this with
another position He would also like to see the notice be for sixty days They
need to be sure this team can provide the necessary services
Commissioner Baney noted that having this team on the ground is critical
They cannot afford to not have it operating properly Mr Inbody states there
are four people who work 24 hour shifts There are two available at any time
They are shorthanded now They work 24 hours but are paid for ten Some
cases could last all night while others are brief The biggest thing is to have
availability
Commissioner Baney stated it is the right thing to do but it is a big deal Mr
Inbody would like to be able to have this better coordinated and staffed
BANEY Move adjustments as discussed allowing for County
Administratorrsquos signature
UNGER Second
VOTE BANEY Yes
UNGER Yes
DEBONE Chair votes yes
___________________________
Waste to Energy Group Project
Timm Schimke said that Waste to Energy Group has responded to a letter sent
by the Board asking for status of the program They need some proof of
financing a detailed schedule on next steps and working draft of the site plan
application and DEQ application
Minutes of Board of Commissionersrsquo Work Session Monday July 27 2015
Page 6 of 8 Pages
They have provided various documents in this regard They are getting
financing for this project as well as others through a line of credit This is
arranged through an international financing group They have a $685 million
fund from which these projects will be supported
There is a detailed schedule showing the key milestones in the process The
agreement allows for some flexibility Production would occur approximately
in March 2018 In the meantime they have to reach a variety of milestones
Some steps depend on those that precede it It appears these documents will
meet their intent DEQ requires CDD approval first He does not think they are
trying to stall There could be appeals that put things behind schedule This is
based on a period of time rather than exact dates
Mr Anderson feels this makes it easier for the County to observe the process
and some things will need to be on site Mr Doyle would like to see the first
milestone be the financing because that part is very complicated since it
involves other countries Mr Schimke said that this is the schedule the
company proposed to the County It would not put off the other processes if the
financing is available
Mr Anderson sad this means there is no opportunity to bring in someone else
He does not want to end up with this in limbo Mr Schimke stated that CDD
and the DEQ are behind it and the first six months will tell the tale It needs to
work for both parties
Commissioner DeBone asked what constitutes a feel-good project This was
discussed briefly
___________________________
Judith Ure stated that the League of Women Voters requested $150 to update
their brochure listing elected officials
BANEY Move approval from grant funds
UNGER Second
VOTE BANEY Yes
UNGER Yes
DEBONE Chair votes yes
___________________________
Minutes of Board of Commissionersrsquo Work Session Monday July 27 2015
Page 7 of 8 Pages
Ms Ure stated that Mike Daly has asked for $500 to buy new frying pans and
other equipment for the Buckaroo Breakfast event Commissioner Unger said
they should have a budget for this because there is a charge to customers The
Commissioners granted $100 each towards this expense to support the event
___________________________
Ms Ure presented information to the Board on Opportunity Knocks who had
previously asked for an economic development grant The Board wanted to
know what they do with their membership dues and how their budget is
handled It appears that they have a shortfall during restructuring Once this
has occurred they expect to be back on track with revenue
Commissioner Baney feels the organization is worthwhile but she hesitates to
salvage a cash-strapped nonprofit again The County should not be the go-to
agency for this kind of thing This will continue to happen It is different from
the Boys amp Girls Clubrsquos needs and she does not think this rises to the same
level Ms Ure stated that she feels they help companies thrive and hire people
Chair DeBone said he is willing to provide $1000 Commissioner Baney stated
it costs $350 to be a member of the group for training and networking It is a
non-profit helping for-profit businesses Chair DeBone said they are grouping
small businesses together and entrepreneurs are becoming more important here
Chair DeBone stated there are various groups within the main organization and
has history in this area Commissioner Unger wants to see them be able to
bring up small businesses to be more successful They have a new board and
need to focus on their core mission
The Commissioners agreed to provide 13 each of the $2400 requested
___________________________
Mr Anderson stated that the employee recognition breakfast is this Saturday
and staff of various departments will be helping during that time They are
gathering prizes for a raffle drawing and hope to have a little better quality than
in the past There would be one grand prize for a dinner for two or movie
tickets with the Commissioners Mr Anderson and Mr Kropp kicking in funds
for this at $40 each The Commissioners will help with cooking or serving
Commissioner Baney stated that they could put a gift certificate inside various
County items such as coffee cups or individual coolers
___________________________
Chair DeB one is meeting with the Eastern Oregon Counties Association on August 7
He is attending a forum on marijuana issues as well with various agencies participating Nick Lelack will also attend this Thursday evening
Mr Anderson said there is a public hearing on August 12 to get input from citizens and others on opting out Chair DeB one feels this was not the intent of HB 3400 if a County populace was not strongly opposed to the original ballot vote Mr Anderson stated that the options will be different depending on the zone
There were 53 applications received for the County Information Officer position and those are being reviewed by Mr Anderson and Mr Kropp to narrow them down It is a very important position The posting is closed
Being no other items discussed the meeting was adjourned at 350 pm
DATED this 2( Dayof ~ 2015 for the Deschutes County Board of Commissi~ners
Anthony DeBone Chair
Alan Unger Vice Chair
ATTEST mmlssloner
~~ Recording Secretary
Minutes of Board of Commissioners Work Session Monday July 27 2015 Page 8 of 8 Pages
Deschutes County Board of Commissioners 1300 NW Wall St Suite 200 Bend OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - wwwdeschutesorg
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
130 PM MONDAY JULY 27 2015
1 Consideration of Business Loan Request - Jon Stark EDCO
2 Discussion of Updated Emergency Operations Plan - Nathan Garibay
3 Other Items
PLEASE NOTE At any time during this meeting an executive session could be called to address issues relating to ORS 92660(2) (e) real property negotiations ORS 192660(2) (h) litigation ORS 192660(2)(d) labor negotiations or ORS 92660(2) (b) personnel issues or other
issues under ORS 192660(2) executive session
Meeting dates times and discussion items are subject to change All meetings are conducted in the Board oCommissioners meeting rooms at 1300 NW Wall SI Bend unless othenvise indicated Jjyou have questions regarding a meeting please call 388-6572
Deschutes County encourages persons with disabilities to participate in all programs and activities This eventlocation is accessible to people with disabilities If you need accommodations to make participation possible please call (541) 388-6571 or
send an e-mail to bonniebakerradeschutesorg
BRIEFING PAPER Medline ReNewal
Request for Deschutes County Economic Development Loan Fund
Company Request $28000 EDCO Recommendation $28000 Application Date March 132015 Proposed Job Creation within 24 months of March 13 2015 28 new employees Average Pay for New Employees (all positions excluding commissions) $33495 Industry Medical Device Reprocessing Website wwwmedlinerenewalcom
Company Background Medline ReNewal is a medical device company in Redmond OR that reconditions used medical devices to OEM specifications packaging and sterilization These devices are then sold back to the customer for significant cost savings
Originally formed in Sisters OR in 1997 the company moved to Redmond in 2006 and was purchased by Medline Industries the largest privately held medical supply company in the nation in 2012 They have an aggressive growth strategy and expect significant growth at ReNewal as a result of Medline Industries extensive customer base and distribution model
Medline ReNewal employs many skilled and technical positions with an emphasis around engineering and the bulk of their customers (99) are outside the Central Oregon region Their business model has a significant impact not only on the health care industry by cutting their costs but also on the waste stream across the country by limiting the number of devices that would otherwise end up in landfills Xhile the practice of using reprocessed devices is becoming more widely accepted the industry is still highly regulated by the Food and Drug Administration
Day-to-day management of the Redmond ReNewal division is conducted by Mr Steve Bettis who has a strong background with successful manufacturing companies spanning more than two decades The firm currently operates in three leased building in Redmond Those facilities are no longer able to provide the production and warehouse space necessary to meet current demand let alone accommodate the growth in sales the company is projecting Furthermore separate facilities are not allowing the company to maximize its productivity and cost effectiveness
In order to address the need for additional production and warehouse capacity and to increase efficiencies the parent company Medline Industries Inc began evaluating locations in California Illinois Washington Nuevo Laredo Mexico and Redmond for a 50000 SF facility to relocate and expand the Redmond operations
To
From
Date
Subject
l 1 I I I I l
I ~ ~
Deschutes County Board of CommissionersI
I
I Sgt Nathan Garibay
June 30 2015
Emergency Operations Plan Update and Approval
CommissionerCounty Administrator Approval __________________
Date _______________
The Deschutes County Sheriffs Office is requesting the Board of Commissioners approval of the Emergency Operations Plan
Synopsis
Deschutes County has recently made revisions to the countys Emergency Operations Plan (EOP) adopted in 2010 The plan was last updated in 20 I 0 with the assistance of a contractor Ecology and Environment Inc (EampE) The revisions and updates to this latest EOP consist of ensuring the plan is consistent with the capabilities responsibilities and operational roles of the county departments
The purpose of an EOP is to establish guidance for Deschutes Countys (County) actions during response to and short-term recovery from major emergencies or disasters It promulgates a framework within which the County will bring a combination of technical capabilities and resources plus the sense judgment and expertise of its emergency response personnel department directors and other decision makers Specifically this EOP describes the roles and responsibilities of Deschutes County departments and personnel when an incident occurs and it establishes a strategy and operating guidelines that support implementation of the National Incident Management System (NIMS) including adherence to the concepts and principles ofthe Incident Command System (ICS)
The plan consists of 3 parts
Basic Plan Provides the basic framework for managing disasters integrating with citiesstatefederal and non-governmental organizations
Emergency Support Functions (ESF) - Focus on operations pertaining to specific operational functions and the positions responsible for carrying them out These annexes clearly describe the policies processes roles and responsibilities for agencies and departments Many of the ESFs have shared responsibility between more than one county department and other organizations
ESF 1 Transportation ESF 2 Communications ESF 3 Public Works and Engineering ESF 3 Public Works and Engineering ESF 4 Firefighting ESF 5 - Emergency Management ESF 6 Mass Care ESF 7 Logistics Management and Resource
ESF 8 - Public Health and Medical Services ESF 9 Search and Rescue ESF 10 Oil and Hazardous Materials ESF 11 - Agriculture and Natural Resources ESF 12 - Energy ESF 13 Public Safety and Security ESF 14 - Long-term Community Recovery ESF 15 External Affairs
ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
Road Department
9middot1middot1 Service District
Emergency Services
Sheriffs Office
Health Services
county Forestry
Finance Department
Community Development
Administration
Table 1 ESF and County Department Crosswalk (P =Primary S= Support)
Incident Specific Annexes (IA) - Focus on the special planning needs generated by the particular hazard
and contain unique and regulatory response details that apply to a single hazard
Supporting documentation is reference throughout the EOP and may be included by appendix or
maintained by agencies as a separate document
The goal of this project is to develop a comprehensive document that not only meets state and federal requirements but a useful document to facilitate decision making and project identification throughout Deschutes County as it relates to disaster mitigation
Action Recommended Approve and sign the latest revision of the Deschutes County Emergency Operations Plan
Please contact Sgt Garibay at 541-617-3303 if you have questions concerning this request
To Deschutes County Board of Commissioners
From Sgt Nathan Garibay
Date June 30 2015
Subject Emergency Operations Plan Update and Approval
CommissionerCounty Administrator Approval __________________
Date _____________
The Deschutes County Sheriffs Office is requesting the Board of Commissioners approval of the Emergency Operations Plan
Synopsis
Deschutes County has recently made revisions to the countys Emergency Operations Plan (EOP) adopted in 2010 The plan was last updated in 2010 with the assistance ofa contractor Ecology and Environment Inc (EampE) The revisions and updates to this latest EOP consist of ensuring the plan is consistent with the capabilities responsibilities and operational roles ofthe county departments
The purpose of an EOP is to establish guidance for Deschutes Countys (County) actions during response
to and short-term recovery from major emergencies or disasters It promulgates a framework within which the County will bring a combination of technical capabilities and resources plus the sense judgment and expertise of its emergency response personnel department directors and other decision makers Specifically this EOP describes the roles and responsibilities of Deschutes County departments and personnel when an incident occurs and it establishes a strategy and operating guidelines that support implementation of the National Incident Management System (NIMS) including adherence to the concepts and principles of the Incident Command System (lCS)
The plan consists of 3 parts
Basic Plan - Provides the basic framework for managing disasters integrating with citiesstatefederal and non-governmental organizations
Emergency Support Functions (ESF) - Focus on operations pertaining to specific operational functions and the positions responsible for carrying them out These annexes clearly describe the policies processes roles and responsibilities for agencies and departments Many ofthe ESFs have shared responsibility between more than one county department and other organizations
ESF 1 Transportation ESF 2 - Communications ESF 3 - Public Works and Engineering ESF 3 - Public Works and Engineering ESF 4 Firefighting ESF 5 - Emergency Management ESF 6 - Mass Care ESF 7 Logistics Management and Resource
ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF 1 2 3 4 5 6 7 8 9 10 11 12
Road Department p
bull 9-1-1 Service District
Emergency Services
Sheriffs Office
Health Services
County Forestry
Finance Department
Community Development
Administration
Fair amp Expo Center
ESF 8 Public Health and Medical Services ESF 9 Search and Rescue ESF 10 Oil and Hazardous Materials ESF 11 Agriculture and Natural Resources ESF 12 - Energy ESF 13 Public Safety and Security ESF 14 Long-term Community Recovery ESF 15 External Affairs
p
Incident Specific Annexes (IA) - Focus on the special planning needs generated by the particular hazard and contain unique and regulatory response details that apply to a single hazard
Supporting documentation is reference throughout the EOP and may be included by appendix or maintained by agencies as a separate document
The goal of this project is to develop a comprehensive document that not only meets state and federal requirements but a useful document to facilitate decision making and project identification throughout Deschutes County as it relates to disaster mitigation
Action Recommended Approve and sign the latest revision ofthe Deschutes County Emergency Operations Plan
Please contact Sgt Garibay at 541-617-3303 if you have questions concerning this request
Bonnie Baker
From Judith Ure Sent Thursday July 02 2015 1247 PM To Bonnie Baker Subject 7-27 Work Session
Bonnie shy
Would you please schedule a business loan request on the 7-27-15 work session agenda Jon Stark from Redmond Economic Development Inc and members of EDCO will be in attendance so if possible can it be the first item
Thanks
Judith
1
Deschutes County Economic Development Loan Fund
Loan Activity and Fund Status as of July 272015
As of July 272015 the unencumbered cash balance available in the Economic Development Loan Fund is approximately $63320
Organization Number of
Employees
Agreement Number
Agreement Date
Loan Amount
Jobs Created Date
Jobs Retained
Date
Date Converted to Grant
Repayment Amount
(principle)
Amount Paid to Date (principle)
Agere Pharmaceuticals Inc 7 2010-745 12152010 $1400000 033112012 0911712013 0511412014 NA NA GL Solutions 39 2010-749 121292010 $5000000 090912012 09092013 0511412014 $1951522 $1951522 Buehner Fry Inc (NAVIS) 27 2011-137 041312011 $5000000 1111612012 111162013 0511412014 NA NA Dent Instruments 6 2011-138 04132011 $1200000 1111112012 1111112013 0511412014 NA NA Alchemy Solutions Inc 13 2011-358 06292011 $2600000 033112013 033112014 NA $2600000 $2600000 Medisiss 24 2011-572 09082011 $4800000 0711812013 0711812014 090312014 NA NA Geo-Spatial Solutions Inc 10 2011-641 103112011 $2000000 0712212013 072212014 Pending $10000 $1000000 Central Oregon Trucking 35 2012-311 060612012 $5000000 0411112014 0411112016 090312014 NA NA Consumer Cellular Inc 200 2012-584 111262012 $5000000 030112014 030112015 111512014 NA $50000 Energyneering 17 2012-643 121262012 $3400000 033112012 063012104 09032014 NA NA Venture Catalyst NA 2013-025 0212112013 $2000000 NA NA NA NA NA NAVIS 26 2013-238 061132013 $5000000 0112812015 0112812016 Vantage Clinical Solutions Inc 5 2013-427 07302013 $1000000 030412015 03042016 Paladin Data Corporation Inc 16 2013-523 1011712013 $3200000 0411612015 0411612016 BasX 50 2014-340 061142014 $5000000 1212412015 12242016 Humm Kombucha 25 2014-504 091172014 $5000000 123112016 123112017 Wild Harvest 25 2014-648 121162014 $5000000 0712412016 0712412017 i3d Manufacturing 12 2015-439 Pending $2400000 050112017 050112018 Kollective Technology Inc 25 2015-438 Pending $5000000 050112017 050112018 Total 562 $69000000
partial conversion
---------
Deschutes County Board of County Commissioners
Discretionary Grant Program
Board Meeting Date July 8 2015
Organization Opportunity Knocks
Organization Description A 50 1 (c)6 organization founded in 1996 that brings entrepreneurs and business leaders from Central Oregon together for peer-based training and problem-solving Currently maintains 150 members 16 teams and 32 volunteer facilitators and is seeking to hire an Executive Director Board members include representatives from EDCO and the Bend Chamber
Project Name Restructuring
Project Description Support process of restructuring the organization including making changes to Board leadership management mission messaging programs and procedures
Project Period Through November 1 2015
Amount of Request $2400
Previous Grants None recorded
Approved ___________________________________________________________
Declined
Deschutes County Board of Commissioners PO Box 6005 Bend OR 97701-6005
1300 NW Wall Street Suite 200 Bend OR Telephone 541-388-6571 Fax 541-385-3202
Website wwwdeschutesorg
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Todays Date 11-7_6_1_5____---J1 Project Name I Restructuring I ~----~~========~
Project Beginning Date I 71115 I Project End Date 1_D_ec__3_l_2_0_15 ____----l1
Amount Requested I $2400 I Date Funds Needed 1_A_S_A_P_______JI
Name of Applicant organization l_O_p_po_rtu_n_ity_Kn_o_c_ks_________________--
AddressI PO Box 9073
City amp Zip Code 1 Bend 97708 I Tax ID 30-0468254
Contact Name(s) I Jim Schell ITelepbone _____--l1_5_41_7_8_8_-7_1_37
Fax I IEmail Address 1_Jim_s_ch_e_ll_5__gm_ai_1_co_ffi________----
On a separate sheet(s) please briefly answer the following questions
1 Describe the applicant organization including its purpose leadership structure and activities
2 Describe the proposed project or activity 3 Provide a timeline for completing the proposed project or activity 4 Explain how the proposed project or activity will positively impact the community 5 Identify the specific communities or groups that will benefit 6 Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions if any Itemize anticipated expenditures 7 If the grant will support an ongoing activity explain how it will be funded in the future
Attach
Proof of the applicant organizations non-profit status
Applicant may be contacted during the review process and asked to provide a complete line item budget
OPPORTUNITY
KNOCKS
Describe the applicant organization
We are Opportunity Knocks (OK) we provide peer-based training and problem-solving for
entrepreneurs and business leaders throughout Central Oregon We do this by assembling and
facilitating teams of 10 to 12 entrepreneurs and business owners and in the process creating
an environment for them to grow and succeed
Founded in 1996 we now have 150 members 16 teams and 32 facilitators All of the
facilitators are volunteers we will have one paid Executive Director and are currently hiring for
this position We will have a volunteer Board of 19 when we are finished recruiting members
our Board Chair is jim Schell OKs original founder Board members include representatives
from EDCO Bends Chamber of Commerce and the SBDC
The 16 teams of entrepreneurs and business owners meet once a month for three hours at
various donated meeting rooms around Bend and Redmond Two volunteer co-facilitators
administrate and facilitate the monthly meetings following a time-tested format Members sign
Confidentiality Agreements upon joining they also commit to attending at least ten meetings
every year
A key element of the Restructuring we are currently undergoing is the adoption of the
Entrepreneurial Team Board of Directors model This model dictates that the OK board will be
include four entrepreneurial teams of four members each those teams will be entrepreneurial
in that they make the decisions within their area of expertise (The Board Chair can veto their
decisions if he deems them to threaten the financial stability of OK) The four four-person
teams include 1) FundraisingSponsors 2) Facilitators Programs 3) MarketingBranding and 4)
Membership The Board also includes a two-person Finance Committee and a one-person Legal
Committee in addition to the Board Chair
Opportunity Knocks believes that by helping small businesses and their ownersmanagers
succeed we do the following for our community
1) We create new jobs
2) We enhance existing jobs
Proposed project or activity
The proposed project is not exactly proposed rather it is currently in process OK is in the process of restructuring a restructuring that will include its leadership management mission and messaging OK has been in existence for 19 years many of its processes and procedures need revisiting and updating Thus the entire organization is being changed beginning with the makeup and function of the Board of Directors down to the template of the monthly meetings
OKs cash position is not strong this grant request is being made to provide financial assistance to the organization as we work through our restructuring project Once our Executive Director is hired (interviews are being conducted as this is written) and our first Board meeting is held we will begin several new fund raising and sponsor programs Our first meeting of the restructured Board will be July 21 and we expect to have our new ED in place by that time From that point forward our new leadership and management team will effectively be in place
Timeline for the Restructuring Project
We expect the restructuring infrastructure to be in place by August 1 that date that will also kick off whatever other new programs the Board develops Our strongest membership renewal months begin in October and run through April thus once we reach October 2015 our cash flow will turn around The results of our new management and procedures are expected to begin increasing membership from the current 150 members by October 1 We are forecasted to reach cash-flow-neutral or better by November 1
How the proposed project will positively impact the community
As explained earlier in this grant request our goals are by helping our businesses grow and succeed we willi enhance the jobs of our member-businesss current employees and 2) create jobs for new employees
Identify specific communities or groups that will benefit
OK currently has teams in Bend in Redmond thus our services will immediately help the business owners and their employees within those communities We have from time to time attempted to establish teams in other Central Oregon communities but to date those efforts have failed
How grant funds will be used and what are the matching funds or in-kind contributions
Grant funds will be used to provide operating monies during the restructuring period from approximately August 1 and November 1 until the results kick in In addition to this grant OK is reaching out to its stable of corporate partners including such firms as Bendbroadband Bank
of the Cascades US Bank and a half dozen others OK also receives in-kind support from Combined Communications and Cascade Business News
How OK will be funded in the future
OK has been financially sustainable for 19 years our financial projections show that as a result of the restructuring our financial sustainability (positive cash flow) will return by January 1 2016
Judith Ure
From Jim Schell ltjimscheIl5gmailcomgt Sent Saturday July 18 2015 507 AM To Judith Ure Subject RE Discretionary Grant request Attachments Copy of 20150203 - 2015 OK Budgetxlsx Copy of OK Cash Forecast 6302015xlsx
Hi Judith
Sorry Im tardy in responding to your email Ive been traveling and couldnt access my files
Re your requests Im attaching the Budget for 2015 Im also attaching the Cash Flow forecast for the balance of the year You will note it shows a cash shortfall of $14126
The Cash Flow forecast is the tool were using for coming up with the funding needed We havent done a revised Budget because the budget is running pretty much as projected with the exception of membership revenues As you can see other than salaries were a low budget organization we dont spend much money We have a lot of volunteers with our new Board format well have 19 volunteer board members and 32 volunteer facilitators
In addition to our membership fees of $67000 we have $8000 in sponsor donations Those sponsors include Bank of the Cascades US Bank and Bendbroadband
The funding gap will be made up of increased membership fees which will come from our new management including the 19 member board We will also solicit new sponsors given our new messaging of being a job creation organization Most of our sponsor money comes in the month of January so we anticipate that once we reach January 1 well be healthy again
Please let me know if there are further questions you need answering Thanks for your help
Jim
Jim Schell Working on cool stuff JimSche1l5gmailcom 541-788-7137
TEDXBend
From Judith Ure [mailtoJudithUredeschutesorg] Sent Tuesday July 14 2015 1113 AM To Jim Schell Subject RE Discretionary Grant request
1
~~)~l4 OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Memberships Fees
$ TIer 1 $ TIer 2 $ Cancelled Membership TIer 1 $ Cancelled Membership TIer 2
Total Membership Fees
Jan
3555 1490
5045
Feb
2765 745
3510
Mar
3160 745
390S
8Rr
5530 1490
7020
Mi
5135 745
5880
Jun
5530 1490
7Ot()
Jul
3950
3950
~
6320 745
7065 -shy
~
7900 1490
9390
Oct
4345 745
5090
Nov
4740
4740
Dec
3555 1490
5045
Totals
56485 1117S
67660
Categorization
Revenue
Best Practices Seminar ticket sales Sponsorships
Total Best Practices Revenue Seminar Income - Not BP Annual Celebration
Ticket sales Title sponsorship income Table sponsorship income
1200
1200
1200
1200
1200
1200
2000
1200
1200
4800
4soo
2000
Revenue Revenue
Total Annual Celebration Revenue 2000 2000 Revenue Sponsorship Income
Patron sponsorships 6000 6000
Total Sponsorships 6000 6000 Revenue Mise Income 9 9 9 9 9 9 9 9 9 9 9 9 108 Revenue
TOTAL REVENUE 11054 4719 3914 8229 5889 7029 3959 7074 12599 6299 4749 5054 SO568
~~-~ I amp4k dhlfiSJU _) JMeSJb$tCB~ cMkJ MtU 24isa1iapoundtdkbAWampi4bkJASl
120
-1 0 -~~- PPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8QI ~ Jun Jul 8lamp ~ Oct Nov Dec Totals Catelorization Cost of Goods Sold Annual Celebration
Audio Visual 300 300 Foodmiddot a II attendees 3100 3100 Rent
Awards 120
linens 200 200 Flowers 250 250 Giveaways 350 350 Office Supplies 26 26
labor 500 500 Other expenses 200 200
Total Annual Celebration Costs 5046 5046 Variable
Best Practices
Advertising 46 46 46 46 184
Rent 180 180 180 180 720
Food 470 470 470 470 1880
Event registration 53 53 53 53 212
Total Best Practices Costs 749 749 749 749 2996 Variable
Seminar Othermiddot Best Practices NA Variable
TOTAL COGS 749 749 5795 749 8042
GROSS PROFIT 10305 4719 3914 7480 5889 7029 3959 7074 6804 5550 4749 5054 72526
~~~ lshy
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8Jlc MY Jun lui 8amp ~ Oct Nov Dec I2 Categorization Operating Expenses Payroll
Dir Bus Dev Position 200 200 200 200 200 200 200 200 200 200 200 200 2400 Fixed DBD - Variable (Member Renewal) 1766 1090 1367 2319 2058 2319 1383 2335 3287 1643 1659 1628 22852 Variable DBD - Variable (New Member) 296 296 296 296 296 296 1778 Variable Facilitator Managment Position 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 16500 Fixed Facilitator Manager - Variable a 947 1020 89185 2859 Variable Admin amp Finance Position BOO BOO 800 800 800 800 800 800 800 800 800 800 9600 Fixed Payroll Processing Fees Fixed Taxesbenefits 427 359 387 577 456 482 490 483 579 504 416 263 5421 Fixed
Total payroll amp Related 4692 4246 4253 6638 5014 5597 5393 5614 6365 5835 4575 3187 61409 General Operating Expense
Advertising 42 42 42 42 42 42 42 42 42 42 42 42 504 Fixed Marketing Bank charges Continuing educationstaff 5 5 5 5 5 5 5 5 5 5 5 5 60 Discretionary Duessubscriptions 250 250 Discretionary Equipment purchases 10 10 10 10 10 10 10 10 10 10 10 10 120 Discretionary Facilitator Training 350 350 700 Discretionary Team Facilitator Gift 50 50 Discretionary Team IT support Discretionary InternetFax Telephone 70 70 70 70 70 70 70 70 70 70 70 70 840 Fixed Insurance- liability 560 560 Fixed Insurance- 0amp0 507 287 287 1081 Fixed Ucense amp fees 50 SO 50 150 Fixed Meals -business 50 50 50 50 50 50 50 50 50 SO 50 50 600 Discretionary Merchant program 100 100 100 100 100 100 100 100 100 100 100 100 1200 Fixed Mileage expense 100 100 100 100 100 100 100 100 100 100 100 100 1200 Discretionary Office supplies 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Postage 50 50 100 Discretionary Printing and design 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Marketing Professional fees 200 200 Fixed Rent Fixed Website hostingsupport 58 58 58 58 58 58 58 58 58 58 58 58 696 Fixed Marketing Miscellaneous expenses 40 40 40 40 40 40 40 40 40 40 40 40 480 Discretionary $1250 to Marketing
Total General Operating Expenses 865 515 715 515 1372 1125 615 802 515 B02 915 515 9271
TOTAL OPERATING EX PENSE 5557 4761 4968 7153 6386 6722 6008 6416 6880 6637 5490 3702 70680
NET INCOME (LOSS) 4748 (42) (1054) 327 (497) 307 (2049) 658 (76) (1087) (741) 1353 1846
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar AI[ ~ l Jul i11I ~ Oct Nov Dec Tot~-~ Categorization
Bllslune Budget by category Jan Feb Mar Apr Mav Jun Jul Aug Sap Oct Nov Dec Totals
Revenue Budget Expense Discretionary Expense Variable Expense Fixed
Budget Surplus (Deficit)
$ $ $ $ $
11054 545
2515 3247 4748
$ $ $ $ $
4719 245
1387 3129
(42)
$ 3914 $ 245
$ 1367 $ 3357 $ (1054)
$ $ $ $ $
8229 245
4311 3347
327
$ 5889 $ 595 $ 2058
$ 3733 $ (497)
$ 7029 $ 245 $ 2615 $ 3862 $ 307
$ $ $ $ $
3959 345
2402 3260
(2049)
$ $ $ $ $
7074 245
2631 3540
658
$ 12599 $ 245 $ 9081
$ 3349 $ (76)
$ $ $ $ $
6299 245
3580 3561
(1087)
$ 4749 $ 595 $ 1659 $ 3236 $ (741)
$ $ $ $ $
5054 245
1924 1533 1353
$ 80568 $ 4040 $ 35530 $ 39152 $ 1846
Revenue Discretionary Variable Fixed
Reserve Budget $ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846 Cash + Cum Surplus
cantingeneYPIanCostSaVlnpbullmiddotmiddot -Mar Apr May Jull Jut AlIi Sap Oct Nov Dec Totals
Potential Cost Savings Discretionary $ 109 $ 49 $ 49 $ 49 $ 119 $ 49 $ 69 $ 49 $ 49 $ 49 $ 119 $ 49 $ Variable $ 251 $ 139 $ 137 $ 431 $ 206 $ 262 $ 240 $ 263 $ 908 $ 358 $ 166 $ 192 $ Fixed $ $ $ $ $ $ $ $ $ $ $ $ $
3553
4361Maximum Cost SavIngs $ 360 $ 188 $ 186 $ 4SO $ 325 $ 311 $ 309 $ 312 $ 957 $ 407 $ 285 $ 241 $ Target of Above
Talllet Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ I 0i6 I Expense Target $ 6306 $ 4761 $ 4968 $ 7902 $ 6386 $ 6722 $ 6008 $ 6416 $ 12675 $ 7386 $ 5490 $ 3702 $ 78722
RasUItIIIIQ$Ii PIofiIe] ~ CiMar Apr May middotJUII Jul Aug Sap ~ Nov Dec
Starting Cash Position ~~~$ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494
Budgets Surplus (Deficit) Above $ 4748 $ (42) $ (1054) $ 327 $ (497) $ 307 $ (2049) $ 658 $ (76) $ (1087) $ (741) $ 1353
Add Back Target Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846Reserve Target $ 7748 $ 7706 $ 6652 $ 6978
Notd
l1~~r~~11rM----middot-~middotmiddotil~(gt1-~~~~ jiRS amp1_ampamp)1 iJi I$i k14dMW Ki$ 6 bull Wi
opportunity Knocks
Cash Forecast Projected Projected Projected Projected Projected Projected
73115 83115 93015 103015 113015 123115 Cash Balance 10693 6524 (1642) (2931) (7178) (9422) Less June payroll paid in July (5104) Receipts
Dues 4000 I 1710 I 739~ I nnm~~ 5215 I 2355 Sponsorships
Grants
Other
Total Receipts 4000 1110 1399 3099 5215 2355
Disbursements
Payroll amp Related
Marketing Related
Rent
Office Expenses
Dues amp Subscriptions
Insurance
Mileage
Merchant Charges
Meals
Facilitator Training
Misc
2450 8830 7929 6300 6300 6300 82 82 82 82 82 82
244 244 244 244 244 208 158 158 158 158 158
287 287 100 100 100 100 100 100 100 100 100 100 100 100 50 50 50 50 50 50
350 75 25 25 25 75 25
Ttl Disbursements 3065 9816 8688 1346 1459 1059
Ending Cash 6524 (1642) (2931) (1118) (9422) (14126)
Address
Contact Name(s) I--~---==--tf--------
Deschutes County Board ofCommissioners PO Box 6005 Bend OR 97701-6005
1300 NW Wall Street Suite 200 Bend OR Telephone 541-388-6571 Fax 541-385-3202
Website ~~9eschutC1iOll
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Todays Date I ( -7 - I ) IProject Name I fQf1VOO 13 r-toJ(JJjJS r Project Beginning Date I 3 ~ - J- IProject End Date I g --z - (b
AmountRequested rr$Cgt~tgt7J DateFnndsNeeded1I bur 7- -~I
Fax I Node -------S--~-~-------r
On a separate sheet(s) please briefly answer the foUowing questions
1 Describe the applicant organization including its purpose leadership structure and activities
2 Describe the proposed project or activity 3 Provide a timeline for completing the proposed project or activity 4 Explain how the proposed project or activity will positively impact the community 5 Identify the specific communities or groups that will benefit 6 Describe how grant funds will be used and include the source and amounts ofmatching
funds or in-kind contributions ifany Itemize anticipated expenditures 7 If the grant will support an ongoing activity explain how it will be funded in the future
Attach
Proofofthe applicant organizations non-profit status
Applicant may be contacted during the review process and asked to provide a complete line item budget
Judith Ure
From Tony DeBone Sent Monday July 13 2015 1140 AM To Judith Ure Cc Tom Anderson Subject FW Lottery Grant Request for New Frying Pans Attachments ScanOOOlpdf
Judith
FYI
--Tony
From Mike Daly [mailtodalyexcgcom] Sent Tuesday July 07 2015 1041 AM To Tony DeBonei Tammy Baney Alan Unger Cc Dan Despotopulos Subject Lottery Grant Request for New Frying Pans
Commissioners and Dan Attached is the face page for a Lottery Grant Request for new frying pans for the Egg Crew at the Buckaroo Breakfast Last year we found some useable pans at the local thrift stores but even these were wore out and hardly serviceable The request is for $50000 based on 20 new pans at around $25 dollars a pan We will need egg turners and a couple of serving pans also which would be included in the purchase
I have recently turned in a grant request to Wall Mart here in Redmond for the pans and talked to the Store Manager this morning She said she gets about 8 requests a day for grants but seemed like she may find some pans in the store to donate to us I will let you know if any of this materializes
Also also hit up Fred Meyer for donations and the store manager says they do not donate to organizations any longer This was a corporate decision
Thank you for your consideration
Mike Daly
1
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Memorandum of Understanding
Internal On-Call Crisis Response Pool
Purpose
There are times the Mobile Crisis Assessment Team (MCA T) is in need of temporary coverage in I
order to provide services when MCAT is understaffed or when existing Crisis on-call staff is otherwise
unavailable At any given time MCAT requires a minimum of three (3) staff members but will
preferably have four (4) staff members at all times In order to ensUIe~continuity of services the
Deschutes County Health Services Department (DCHS) will implement an internal On-Call Crisis
Response Pool (Pool) The Poll will be activated in situations when MCAT is reduced below three (3)
staff members for any reason or at the supervisors discretion during extreme circumstances The Pool
will consist of three (3) staff members from the Health Services Department The Pool is completely
voluntary Employees who are in the pool may resign at any time with a reasonable notice not to exceed
two weeks
Process
When coverage needs have been identified the following process will be used to address unfilled
MCAT Shifts
1 Regular full-time Crisis staffwill provide coverage for unfilled shifts of hours on an onO-call
basis
2 When regular full-time Crisis staff is unable to provide coverage existing Crisis on-call staff
will be utilized to cover such shifts or hours
3 When existing Crisis on-call staff is unable to provide coverage the Pool will be used to cover
such shifts or hours
Qualifications
To be a member of the Pool a Health Services staff member must meet the following qualifications
1 The Employee must be a Behavioral Health Specialist II
2 The Employee must live within a 30 minute drive of St Charles Redmond and St Charles
Bend within 30 minutes ofbeing contacted with regard to an existing crisis situation
3 Each Member of the Pool must attend Civil Commitment Investigator Training within 6
33 months of being appointed to the Pool
34 4 The Employee must receive approval from their Supervisor to participate in the pool
35
36 The Pool will be reviewed at least annually to ensure all members meet these qualifications
37
38 In addition to the above stated qualifications preference will be given to Pool candidates who have the
39 following experience
40 1 Prior crisis civil commitment andor SPMI experience
41 2 Social Work or Counseling
42 3 When two or more staff has the same qualifications seniority will be the deciding factor
43
44 Training
45 1 The County will incur all costs associated with trainings associated with the Crisis PooL
46 2 The County will afford 4 hours of shadowing to staff selected for the Crisis Pool
47 Work Shift
48 Work Shift for Pool Members
49 I An MCAT shift is from 700 am to 700 pm or 700 pm to 700 am
50 2 On-call shifts will generally be 12 or 24 hours but Pool members may be called to fill only
51 portions of such shifts depending on MCAT team needs If the Crisis Team is unable to cover
52 MCA T needs during daytime hours a 24-hour shift may be required Otherwise a 12-hour shift
53 from 7 pm to 7 am may be sufficient
54 3 On-call shifts will be offered to individuals in the Pool on a rotating basis The rotation will be
55 established by the Crisis Team Supervisor andor the Program Manger Ifa Pool member is
56 unable to fill an on-call shift the Pool member will be skipped and the shift will be offered to
57 the next Pool member in the rotation
58 4 Providers in the Pool may work a maximum of48 hours in addition to the staff members
59 regular work schedule during anyone week period (for MCAT this would mean no more than
60 48 additional hours to standard schedule and per additional MCA T Scheduling and Employment
61 Agreement requirements)
62 5 Exceptions to the established Pool rotation can be made on an emergency basis at the discretion
63 of the Crisis Team supervisor andor Program Manager
64 6 Ifa Pool member wishes to cover hours on an on-call basis pursuant to this MOU that occur
65 during their normal work schedule or during hours they are otherwise scheduled to perform their
66 usual and customary job duties the Pool member must first obtain supervisory approval to do so
7)
67 and must use Time Management Leave (TML) to cover any hours they miss while covering
68 such hours pursuant to this MOU
69 7 Although shifts can vary dramatically based on the crisis calls received on average an MCAT
70 staff member spends about six (6) to nine (9) hours during a typical 12-hour shift responding to
71 a crisis call and documenting their services
72
73 Additional Duties
74 1 Attendance at the 700 am staff turnover meeting following a night on-call is required
75 middot2 Attendance at the 700 am turnover meeting following a day on-call may be required
76 3 Call-in options to the 700 am turnover meeting may 00 available
77
78 Further Information
79 1 MCAT County vehicle and mobile phone will be provided
80 2 MCAT Surface Pros will be utilized for documentation
81
82 Communication
83 1 If the Crisis Pool staff calls in for their following normal shift Admin Staff will be utilized to
84 call and cancel appointments for their clients
85
86 Stipends
87 1 A Pool member will receive a $250 stipend for 12-hour shift
88 2 A Pool member will receive a $500 for 24-hour shift
89 3 A Pool member unable to complete a shift (ie sick emergency ect) or who is utilized for only
90 a portion of a shift will be paid a prorated portion ofthe stipend based on the number of hours
91 completed divided by the total hours in the shift
92 4 No additional TML will accrue for Pool members for on-call shifts
93 5 Attendance at the 700 am staff turnover meeting is included in the stipend
94 6 Basis for Stipend - Under the MCA T contract employees are paid the equivalent of 10 hours
95 for a 24-hour shift A behavioral Health Specialist II is a grade 22A A 22A at step 9 is paid
96 $332003Ihr (or $332 for 10 hours of work) As a motivation to take the shifts the stipend
97 represents 15x the rate or $49 for 10 hours of work We rounded up to $500 The 12-hour shift
98 is half of the 24-hour shift
99
100 General Provisions
101 1 MCAT employees and members of the Pool are represent by AFSCME MCAT employees
102 AFSCME and Deschutes County agree that the terms and conditions of employment reflected in
103 and governed by this MOU are unique to MCAT and the Pool and do not create a precedent or
104 an enforceable proactive or policy or otherwise affect or impact in any way other County
105 employees covered by the AFSCME Collective Bargaining Agreement (CBA) Except for the
106 terms and conditions of employment unique to MCAT employees as stated fully in the MCAT
107 employees Operating Agreement as well as the members of the Pool that are agreed to herein
108 all terms and conditions of employment for MCAT employees and members ofthe Pool shall
109 otherwise be governed by the CBA Deschutes County personnel rules and policies andor
110 DCHS rules and policies To the extent there is any conflict between this MOU the terms and
111 conditions of the MCA T Employees Operating Agreement the terms and conditions ofthe
112 CBA Deschutes County Personnel rules and policies andor DCHS rules and polices the terms
113 and conditions of the MOU shall prevaiL
114 2 Should any provision or provisions of the MOU be construed by a court of competent
115 jurisdiction to be void invalid or unenforceable such construction shall affect only the
116 provision ofprovisions so construed and shall not affect impair or invalidate any of the other
117 provisions of this MOU which shall remain in full force and effect
118 3 The provisions ofthis MOU are contractual and are not mere recitals All terms provisions and
119 conditions of the MOU shall be binding upon and inure to the benefit ofthe parties and to their
120 respective heirs executors administrators agents representatives successors and assigns
121 4 This MOU shall be governed by and interpreted in accordance with the laws of the State of
122 Oregon
123 5 This MOU may be executed in two or more counterparts each of which together shall be
124 deemed an original but all of which together shall constitute one and the same instrument In
125 the event that any signature is delivered by facsimile transmission or bye-mail delivery of a
126 pdf format data file or a similar format such signature shall create a valid and binding
127 obligation of the party executing (or on whose behalf such signature is executed) with the same
128 force and effect as if such facsimile or pdf signature page is original thereof
129 6 Except as otherwise stated herein this MOU constitutes the entire agreement between the
130 parties concerning the subject matter hereof and supersedes any and all prior or
131 contemporaneous negations andor agreements between the parties whether written or oral
132 concerning the subject matter ofthis MOU which are not fully expressed herein This MOU
133 may not be modified or amended except by a writing signed by all parties to the MOU
134 7 This MOU will be in effect for 6 months from the date of signing and will be reviewed with the
135 Union and Management and will be reconsidered for renewal
136
137
138
139
140 Agreed to on this tI day ofJuly 2015
141
142 SIGNATURES
143
144
145
146
147
148
149
150
151 Oregon AFSCME
152
153
154
155
156
157
Deschutes County
Tom Anderson
County Administrator
Deschutes County
Minutes of Board of Commissionersrsquo Work Session Monday July 27 2015
Page 5 of 8 Pages
___________________________
MCAT Agreement
Mr Kropp said the MCAT agreement was approved by the Board with
AFSCME There have been a few minor items requested by AFSCME David
Inbody stated that there is a new bargaining group at AFSCME and there are
some things that need to be clarified
One request was for annual review and allowing for time to train There was a
question regarding seniority and where that comes into play The agreement
has been slightly revised and this covers six months There are challenges
maintaining staff for these positions and they want to explore the MCAT
agreement which is a side agreement with AFSCME They have thought about
a differential for MCAT staff as the impact of this work is substantial due to
the hours This might mean only working MCAT and not juggling this with
another position He would also like to see the notice be for sixty days They
need to be sure this team can provide the necessary services
Commissioner Baney noted that having this team on the ground is critical
They cannot afford to not have it operating properly Mr Inbody states there
are four people who work 24 hour shifts There are two available at any time
They are shorthanded now They work 24 hours but are paid for ten Some
cases could last all night while others are brief The biggest thing is to have
availability
Commissioner Baney stated it is the right thing to do but it is a big deal Mr
Inbody would like to be able to have this better coordinated and staffed
BANEY Move adjustments as discussed allowing for County
Administratorrsquos signature
UNGER Second
VOTE BANEY Yes
UNGER Yes
DEBONE Chair votes yes
___________________________
Waste to Energy Group Project
Timm Schimke said that Waste to Energy Group has responded to a letter sent
by the Board asking for status of the program They need some proof of
financing a detailed schedule on next steps and working draft of the site plan
application and DEQ application
Minutes of Board of Commissionersrsquo Work Session Monday July 27 2015
Page 6 of 8 Pages
They have provided various documents in this regard They are getting
financing for this project as well as others through a line of credit This is
arranged through an international financing group They have a $685 million
fund from which these projects will be supported
There is a detailed schedule showing the key milestones in the process The
agreement allows for some flexibility Production would occur approximately
in March 2018 In the meantime they have to reach a variety of milestones
Some steps depend on those that precede it It appears these documents will
meet their intent DEQ requires CDD approval first He does not think they are
trying to stall There could be appeals that put things behind schedule This is
based on a period of time rather than exact dates
Mr Anderson feels this makes it easier for the County to observe the process
and some things will need to be on site Mr Doyle would like to see the first
milestone be the financing because that part is very complicated since it
involves other countries Mr Schimke said that this is the schedule the
company proposed to the County It would not put off the other processes if the
financing is available
Mr Anderson sad this means there is no opportunity to bring in someone else
He does not want to end up with this in limbo Mr Schimke stated that CDD
and the DEQ are behind it and the first six months will tell the tale It needs to
work for both parties
Commissioner DeBone asked what constitutes a feel-good project This was
discussed briefly
___________________________
Judith Ure stated that the League of Women Voters requested $150 to update
their brochure listing elected officials
BANEY Move approval from grant funds
UNGER Second
VOTE BANEY Yes
UNGER Yes
DEBONE Chair votes yes
___________________________
Minutes of Board of Commissionersrsquo Work Session Monday July 27 2015
Page 7 of 8 Pages
Ms Ure stated that Mike Daly has asked for $500 to buy new frying pans and
other equipment for the Buckaroo Breakfast event Commissioner Unger said
they should have a budget for this because there is a charge to customers The
Commissioners granted $100 each towards this expense to support the event
___________________________
Ms Ure presented information to the Board on Opportunity Knocks who had
previously asked for an economic development grant The Board wanted to
know what they do with their membership dues and how their budget is
handled It appears that they have a shortfall during restructuring Once this
has occurred they expect to be back on track with revenue
Commissioner Baney feels the organization is worthwhile but she hesitates to
salvage a cash-strapped nonprofit again The County should not be the go-to
agency for this kind of thing This will continue to happen It is different from
the Boys amp Girls Clubrsquos needs and she does not think this rises to the same
level Ms Ure stated that she feels they help companies thrive and hire people
Chair DeBone said he is willing to provide $1000 Commissioner Baney stated
it costs $350 to be a member of the group for training and networking It is a
non-profit helping for-profit businesses Chair DeBone said they are grouping
small businesses together and entrepreneurs are becoming more important here
Chair DeBone stated there are various groups within the main organization and
has history in this area Commissioner Unger wants to see them be able to
bring up small businesses to be more successful They have a new board and
need to focus on their core mission
The Commissioners agreed to provide 13 each of the $2400 requested
___________________________
Mr Anderson stated that the employee recognition breakfast is this Saturday
and staff of various departments will be helping during that time They are
gathering prizes for a raffle drawing and hope to have a little better quality than
in the past There would be one grand prize for a dinner for two or movie
tickets with the Commissioners Mr Anderson and Mr Kropp kicking in funds
for this at $40 each The Commissioners will help with cooking or serving
Commissioner Baney stated that they could put a gift certificate inside various
County items such as coffee cups or individual coolers
___________________________
Chair DeB one is meeting with the Eastern Oregon Counties Association on August 7
He is attending a forum on marijuana issues as well with various agencies participating Nick Lelack will also attend this Thursday evening
Mr Anderson said there is a public hearing on August 12 to get input from citizens and others on opting out Chair DeB one feels this was not the intent of HB 3400 if a County populace was not strongly opposed to the original ballot vote Mr Anderson stated that the options will be different depending on the zone
There were 53 applications received for the County Information Officer position and those are being reviewed by Mr Anderson and Mr Kropp to narrow them down It is a very important position The posting is closed
Being no other items discussed the meeting was adjourned at 350 pm
DATED this 2( Dayof ~ 2015 for the Deschutes County Board of Commissi~ners
Anthony DeBone Chair
Alan Unger Vice Chair
ATTEST mmlssloner
~~ Recording Secretary
Minutes of Board of Commissioners Work Session Monday July 27 2015 Page 8 of 8 Pages
Deschutes County Board of Commissioners 1300 NW Wall St Suite 200 Bend OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - wwwdeschutesorg
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
130 PM MONDAY JULY 27 2015
1 Consideration of Business Loan Request - Jon Stark EDCO
2 Discussion of Updated Emergency Operations Plan - Nathan Garibay
3 Other Items
PLEASE NOTE At any time during this meeting an executive session could be called to address issues relating to ORS 92660(2) (e) real property negotiations ORS 192660(2) (h) litigation ORS 192660(2)(d) labor negotiations or ORS 92660(2) (b) personnel issues or other
issues under ORS 192660(2) executive session
Meeting dates times and discussion items are subject to change All meetings are conducted in the Board oCommissioners meeting rooms at 1300 NW Wall SI Bend unless othenvise indicated Jjyou have questions regarding a meeting please call 388-6572
Deschutes County encourages persons with disabilities to participate in all programs and activities This eventlocation is accessible to people with disabilities If you need accommodations to make participation possible please call (541) 388-6571 or
send an e-mail to bonniebakerradeschutesorg
BRIEFING PAPER Medline ReNewal
Request for Deschutes County Economic Development Loan Fund
Company Request $28000 EDCO Recommendation $28000 Application Date March 132015 Proposed Job Creation within 24 months of March 13 2015 28 new employees Average Pay for New Employees (all positions excluding commissions) $33495 Industry Medical Device Reprocessing Website wwwmedlinerenewalcom
Company Background Medline ReNewal is a medical device company in Redmond OR that reconditions used medical devices to OEM specifications packaging and sterilization These devices are then sold back to the customer for significant cost savings
Originally formed in Sisters OR in 1997 the company moved to Redmond in 2006 and was purchased by Medline Industries the largest privately held medical supply company in the nation in 2012 They have an aggressive growth strategy and expect significant growth at ReNewal as a result of Medline Industries extensive customer base and distribution model
Medline ReNewal employs many skilled and technical positions with an emphasis around engineering and the bulk of their customers (99) are outside the Central Oregon region Their business model has a significant impact not only on the health care industry by cutting their costs but also on the waste stream across the country by limiting the number of devices that would otherwise end up in landfills Xhile the practice of using reprocessed devices is becoming more widely accepted the industry is still highly regulated by the Food and Drug Administration
Day-to-day management of the Redmond ReNewal division is conducted by Mr Steve Bettis who has a strong background with successful manufacturing companies spanning more than two decades The firm currently operates in three leased building in Redmond Those facilities are no longer able to provide the production and warehouse space necessary to meet current demand let alone accommodate the growth in sales the company is projecting Furthermore separate facilities are not allowing the company to maximize its productivity and cost effectiveness
In order to address the need for additional production and warehouse capacity and to increase efficiencies the parent company Medline Industries Inc began evaluating locations in California Illinois Washington Nuevo Laredo Mexico and Redmond for a 50000 SF facility to relocate and expand the Redmond operations
To
From
Date
Subject
l 1 I I I I l
I ~ ~
Deschutes County Board of CommissionersI
I
I Sgt Nathan Garibay
June 30 2015
Emergency Operations Plan Update and Approval
CommissionerCounty Administrator Approval __________________
Date _______________
The Deschutes County Sheriffs Office is requesting the Board of Commissioners approval of the Emergency Operations Plan
Synopsis
Deschutes County has recently made revisions to the countys Emergency Operations Plan (EOP) adopted in 2010 The plan was last updated in 20 I 0 with the assistance of a contractor Ecology and Environment Inc (EampE) The revisions and updates to this latest EOP consist of ensuring the plan is consistent with the capabilities responsibilities and operational roles of the county departments
The purpose of an EOP is to establish guidance for Deschutes Countys (County) actions during response to and short-term recovery from major emergencies or disasters It promulgates a framework within which the County will bring a combination of technical capabilities and resources plus the sense judgment and expertise of its emergency response personnel department directors and other decision makers Specifically this EOP describes the roles and responsibilities of Deschutes County departments and personnel when an incident occurs and it establishes a strategy and operating guidelines that support implementation of the National Incident Management System (NIMS) including adherence to the concepts and principles ofthe Incident Command System (ICS)
The plan consists of 3 parts
Basic Plan Provides the basic framework for managing disasters integrating with citiesstatefederal and non-governmental organizations
Emergency Support Functions (ESF) - Focus on operations pertaining to specific operational functions and the positions responsible for carrying them out These annexes clearly describe the policies processes roles and responsibilities for agencies and departments Many of the ESFs have shared responsibility between more than one county department and other organizations
ESF 1 Transportation ESF 2 Communications ESF 3 Public Works and Engineering ESF 3 Public Works and Engineering ESF 4 Firefighting ESF 5 - Emergency Management ESF 6 Mass Care ESF 7 Logistics Management and Resource
ESF 8 - Public Health and Medical Services ESF 9 Search and Rescue ESF 10 Oil and Hazardous Materials ESF 11 - Agriculture and Natural Resources ESF 12 - Energy ESF 13 Public Safety and Security ESF 14 - Long-term Community Recovery ESF 15 External Affairs
ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
Road Department
9middot1middot1 Service District
Emergency Services
Sheriffs Office
Health Services
county Forestry
Finance Department
Community Development
Administration
Table 1 ESF and County Department Crosswalk (P =Primary S= Support)
Incident Specific Annexes (IA) - Focus on the special planning needs generated by the particular hazard
and contain unique and regulatory response details that apply to a single hazard
Supporting documentation is reference throughout the EOP and may be included by appendix or
maintained by agencies as a separate document
The goal of this project is to develop a comprehensive document that not only meets state and federal requirements but a useful document to facilitate decision making and project identification throughout Deschutes County as it relates to disaster mitigation
Action Recommended Approve and sign the latest revision of the Deschutes County Emergency Operations Plan
Please contact Sgt Garibay at 541-617-3303 if you have questions concerning this request
To Deschutes County Board of Commissioners
From Sgt Nathan Garibay
Date June 30 2015
Subject Emergency Operations Plan Update and Approval
CommissionerCounty Administrator Approval __________________
Date _____________
The Deschutes County Sheriffs Office is requesting the Board of Commissioners approval of the Emergency Operations Plan
Synopsis
Deschutes County has recently made revisions to the countys Emergency Operations Plan (EOP) adopted in 2010 The plan was last updated in 2010 with the assistance ofa contractor Ecology and Environment Inc (EampE) The revisions and updates to this latest EOP consist of ensuring the plan is consistent with the capabilities responsibilities and operational roles ofthe county departments
The purpose of an EOP is to establish guidance for Deschutes Countys (County) actions during response
to and short-term recovery from major emergencies or disasters It promulgates a framework within which the County will bring a combination of technical capabilities and resources plus the sense judgment and expertise of its emergency response personnel department directors and other decision makers Specifically this EOP describes the roles and responsibilities of Deschutes County departments and personnel when an incident occurs and it establishes a strategy and operating guidelines that support implementation of the National Incident Management System (NIMS) including adherence to the concepts and principles of the Incident Command System (lCS)
The plan consists of 3 parts
Basic Plan - Provides the basic framework for managing disasters integrating with citiesstatefederal and non-governmental organizations
Emergency Support Functions (ESF) - Focus on operations pertaining to specific operational functions and the positions responsible for carrying them out These annexes clearly describe the policies processes roles and responsibilities for agencies and departments Many ofthe ESFs have shared responsibility between more than one county department and other organizations
ESF 1 Transportation ESF 2 - Communications ESF 3 - Public Works and Engineering ESF 3 - Public Works and Engineering ESF 4 Firefighting ESF 5 - Emergency Management ESF 6 - Mass Care ESF 7 Logistics Management and Resource
ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF 1 2 3 4 5 6 7 8 9 10 11 12
Road Department p
bull 9-1-1 Service District
Emergency Services
Sheriffs Office
Health Services
County Forestry
Finance Department
Community Development
Administration
Fair amp Expo Center
ESF 8 Public Health and Medical Services ESF 9 Search and Rescue ESF 10 Oil and Hazardous Materials ESF 11 Agriculture and Natural Resources ESF 12 - Energy ESF 13 Public Safety and Security ESF 14 Long-term Community Recovery ESF 15 External Affairs
p
Incident Specific Annexes (IA) - Focus on the special planning needs generated by the particular hazard and contain unique and regulatory response details that apply to a single hazard
Supporting documentation is reference throughout the EOP and may be included by appendix or maintained by agencies as a separate document
The goal of this project is to develop a comprehensive document that not only meets state and federal requirements but a useful document to facilitate decision making and project identification throughout Deschutes County as it relates to disaster mitigation
Action Recommended Approve and sign the latest revision ofthe Deschutes County Emergency Operations Plan
Please contact Sgt Garibay at 541-617-3303 if you have questions concerning this request
Bonnie Baker
From Judith Ure Sent Thursday July 02 2015 1247 PM To Bonnie Baker Subject 7-27 Work Session
Bonnie shy
Would you please schedule a business loan request on the 7-27-15 work session agenda Jon Stark from Redmond Economic Development Inc and members of EDCO will be in attendance so if possible can it be the first item
Thanks
Judith
1
Deschutes County Economic Development Loan Fund
Loan Activity and Fund Status as of July 272015
As of July 272015 the unencumbered cash balance available in the Economic Development Loan Fund is approximately $63320
Organization Number of
Employees
Agreement Number
Agreement Date
Loan Amount
Jobs Created Date
Jobs Retained
Date
Date Converted to Grant
Repayment Amount
(principle)
Amount Paid to Date (principle)
Agere Pharmaceuticals Inc 7 2010-745 12152010 $1400000 033112012 0911712013 0511412014 NA NA GL Solutions 39 2010-749 121292010 $5000000 090912012 09092013 0511412014 $1951522 $1951522 Buehner Fry Inc (NAVIS) 27 2011-137 041312011 $5000000 1111612012 111162013 0511412014 NA NA Dent Instruments 6 2011-138 04132011 $1200000 1111112012 1111112013 0511412014 NA NA Alchemy Solutions Inc 13 2011-358 06292011 $2600000 033112013 033112014 NA $2600000 $2600000 Medisiss 24 2011-572 09082011 $4800000 0711812013 0711812014 090312014 NA NA Geo-Spatial Solutions Inc 10 2011-641 103112011 $2000000 0712212013 072212014 Pending $10000 $1000000 Central Oregon Trucking 35 2012-311 060612012 $5000000 0411112014 0411112016 090312014 NA NA Consumer Cellular Inc 200 2012-584 111262012 $5000000 030112014 030112015 111512014 NA $50000 Energyneering 17 2012-643 121262012 $3400000 033112012 063012104 09032014 NA NA Venture Catalyst NA 2013-025 0212112013 $2000000 NA NA NA NA NA NAVIS 26 2013-238 061132013 $5000000 0112812015 0112812016 Vantage Clinical Solutions Inc 5 2013-427 07302013 $1000000 030412015 03042016 Paladin Data Corporation Inc 16 2013-523 1011712013 $3200000 0411612015 0411612016 BasX 50 2014-340 061142014 $5000000 1212412015 12242016 Humm Kombucha 25 2014-504 091172014 $5000000 123112016 123112017 Wild Harvest 25 2014-648 121162014 $5000000 0712412016 0712412017 i3d Manufacturing 12 2015-439 Pending $2400000 050112017 050112018 Kollective Technology Inc 25 2015-438 Pending $5000000 050112017 050112018 Total 562 $69000000
partial conversion
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Deschutes County Board of County Commissioners
Discretionary Grant Program
Board Meeting Date July 8 2015
Organization Opportunity Knocks
Organization Description A 50 1 (c)6 organization founded in 1996 that brings entrepreneurs and business leaders from Central Oregon together for peer-based training and problem-solving Currently maintains 150 members 16 teams and 32 volunteer facilitators and is seeking to hire an Executive Director Board members include representatives from EDCO and the Bend Chamber
Project Name Restructuring
Project Description Support process of restructuring the organization including making changes to Board leadership management mission messaging programs and procedures
Project Period Through November 1 2015
Amount of Request $2400
Previous Grants None recorded
Approved ___________________________________________________________
Declined
Deschutes County Board of Commissioners PO Box 6005 Bend OR 97701-6005
1300 NW Wall Street Suite 200 Bend OR Telephone 541-388-6571 Fax 541-385-3202
Website wwwdeschutesorg
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Todays Date 11-7_6_1_5____---J1 Project Name I Restructuring I ~----~~========~
Project Beginning Date I 71115 I Project End Date 1_D_ec__3_l_2_0_15 ____----l1
Amount Requested I $2400 I Date Funds Needed 1_A_S_A_P_______JI
Name of Applicant organization l_O_p_po_rtu_n_ity_Kn_o_c_ks_________________--
AddressI PO Box 9073
City amp Zip Code 1 Bend 97708 I Tax ID 30-0468254
Contact Name(s) I Jim Schell ITelepbone _____--l1_5_41_7_8_8_-7_1_37
Fax I IEmail Address 1_Jim_s_ch_e_ll_5__gm_ai_1_co_ffi________----
On a separate sheet(s) please briefly answer the following questions
1 Describe the applicant organization including its purpose leadership structure and activities
2 Describe the proposed project or activity 3 Provide a timeline for completing the proposed project or activity 4 Explain how the proposed project or activity will positively impact the community 5 Identify the specific communities or groups that will benefit 6 Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions if any Itemize anticipated expenditures 7 If the grant will support an ongoing activity explain how it will be funded in the future
Attach
Proof of the applicant organizations non-profit status
Applicant may be contacted during the review process and asked to provide a complete line item budget
OPPORTUNITY
KNOCKS
Describe the applicant organization
We are Opportunity Knocks (OK) we provide peer-based training and problem-solving for
entrepreneurs and business leaders throughout Central Oregon We do this by assembling and
facilitating teams of 10 to 12 entrepreneurs and business owners and in the process creating
an environment for them to grow and succeed
Founded in 1996 we now have 150 members 16 teams and 32 facilitators All of the
facilitators are volunteers we will have one paid Executive Director and are currently hiring for
this position We will have a volunteer Board of 19 when we are finished recruiting members
our Board Chair is jim Schell OKs original founder Board members include representatives
from EDCO Bends Chamber of Commerce and the SBDC
The 16 teams of entrepreneurs and business owners meet once a month for three hours at
various donated meeting rooms around Bend and Redmond Two volunteer co-facilitators
administrate and facilitate the monthly meetings following a time-tested format Members sign
Confidentiality Agreements upon joining they also commit to attending at least ten meetings
every year
A key element of the Restructuring we are currently undergoing is the adoption of the
Entrepreneurial Team Board of Directors model This model dictates that the OK board will be
include four entrepreneurial teams of four members each those teams will be entrepreneurial
in that they make the decisions within their area of expertise (The Board Chair can veto their
decisions if he deems them to threaten the financial stability of OK) The four four-person
teams include 1) FundraisingSponsors 2) Facilitators Programs 3) MarketingBranding and 4)
Membership The Board also includes a two-person Finance Committee and a one-person Legal
Committee in addition to the Board Chair
Opportunity Knocks believes that by helping small businesses and their ownersmanagers
succeed we do the following for our community
1) We create new jobs
2) We enhance existing jobs
Proposed project or activity
The proposed project is not exactly proposed rather it is currently in process OK is in the process of restructuring a restructuring that will include its leadership management mission and messaging OK has been in existence for 19 years many of its processes and procedures need revisiting and updating Thus the entire organization is being changed beginning with the makeup and function of the Board of Directors down to the template of the monthly meetings
OKs cash position is not strong this grant request is being made to provide financial assistance to the organization as we work through our restructuring project Once our Executive Director is hired (interviews are being conducted as this is written) and our first Board meeting is held we will begin several new fund raising and sponsor programs Our first meeting of the restructured Board will be July 21 and we expect to have our new ED in place by that time From that point forward our new leadership and management team will effectively be in place
Timeline for the Restructuring Project
We expect the restructuring infrastructure to be in place by August 1 that date that will also kick off whatever other new programs the Board develops Our strongest membership renewal months begin in October and run through April thus once we reach October 2015 our cash flow will turn around The results of our new management and procedures are expected to begin increasing membership from the current 150 members by October 1 We are forecasted to reach cash-flow-neutral or better by November 1
How the proposed project will positively impact the community
As explained earlier in this grant request our goals are by helping our businesses grow and succeed we willi enhance the jobs of our member-businesss current employees and 2) create jobs for new employees
Identify specific communities or groups that will benefit
OK currently has teams in Bend in Redmond thus our services will immediately help the business owners and their employees within those communities We have from time to time attempted to establish teams in other Central Oregon communities but to date those efforts have failed
How grant funds will be used and what are the matching funds or in-kind contributions
Grant funds will be used to provide operating monies during the restructuring period from approximately August 1 and November 1 until the results kick in In addition to this grant OK is reaching out to its stable of corporate partners including such firms as Bendbroadband Bank
of the Cascades US Bank and a half dozen others OK also receives in-kind support from Combined Communications and Cascade Business News
How OK will be funded in the future
OK has been financially sustainable for 19 years our financial projections show that as a result of the restructuring our financial sustainability (positive cash flow) will return by January 1 2016
Judith Ure
From Jim Schell ltjimscheIl5gmailcomgt Sent Saturday July 18 2015 507 AM To Judith Ure Subject RE Discretionary Grant request Attachments Copy of 20150203 - 2015 OK Budgetxlsx Copy of OK Cash Forecast 6302015xlsx
Hi Judith
Sorry Im tardy in responding to your email Ive been traveling and couldnt access my files
Re your requests Im attaching the Budget for 2015 Im also attaching the Cash Flow forecast for the balance of the year You will note it shows a cash shortfall of $14126
The Cash Flow forecast is the tool were using for coming up with the funding needed We havent done a revised Budget because the budget is running pretty much as projected with the exception of membership revenues As you can see other than salaries were a low budget organization we dont spend much money We have a lot of volunteers with our new Board format well have 19 volunteer board members and 32 volunteer facilitators
In addition to our membership fees of $67000 we have $8000 in sponsor donations Those sponsors include Bank of the Cascades US Bank and Bendbroadband
The funding gap will be made up of increased membership fees which will come from our new management including the 19 member board We will also solicit new sponsors given our new messaging of being a job creation organization Most of our sponsor money comes in the month of January so we anticipate that once we reach January 1 well be healthy again
Please let me know if there are further questions you need answering Thanks for your help
Jim
Jim Schell Working on cool stuff JimSche1l5gmailcom 541-788-7137
TEDXBend
From Judith Ure [mailtoJudithUredeschutesorg] Sent Tuesday July 14 2015 1113 AM To Jim Schell Subject RE Discretionary Grant request
1
~~)~l4 OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Memberships Fees
$ TIer 1 $ TIer 2 $ Cancelled Membership TIer 1 $ Cancelled Membership TIer 2
Total Membership Fees
Jan
3555 1490
5045
Feb
2765 745
3510
Mar
3160 745
390S
8Rr
5530 1490
7020
Mi
5135 745
5880
Jun
5530 1490
7Ot()
Jul
3950
3950
~
6320 745
7065 -shy
~
7900 1490
9390
Oct
4345 745
5090
Nov
4740
4740
Dec
3555 1490
5045
Totals
56485 1117S
67660
Categorization
Revenue
Best Practices Seminar ticket sales Sponsorships
Total Best Practices Revenue Seminar Income - Not BP Annual Celebration
Ticket sales Title sponsorship income Table sponsorship income
1200
1200
1200
1200
1200
1200
2000
1200
1200
4800
4soo
2000
Revenue Revenue
Total Annual Celebration Revenue 2000 2000 Revenue Sponsorship Income
Patron sponsorships 6000 6000
Total Sponsorships 6000 6000 Revenue Mise Income 9 9 9 9 9 9 9 9 9 9 9 9 108 Revenue
TOTAL REVENUE 11054 4719 3914 8229 5889 7029 3959 7074 12599 6299 4749 5054 SO568
~~-~ I amp4k dhlfiSJU _) JMeSJb$tCB~ cMkJ MtU 24isa1iapoundtdkbAWampi4bkJASl
120
-1 0 -~~- PPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8QI ~ Jun Jul 8lamp ~ Oct Nov Dec Totals Catelorization Cost of Goods Sold Annual Celebration
Audio Visual 300 300 Foodmiddot a II attendees 3100 3100 Rent
Awards 120
linens 200 200 Flowers 250 250 Giveaways 350 350 Office Supplies 26 26
labor 500 500 Other expenses 200 200
Total Annual Celebration Costs 5046 5046 Variable
Best Practices
Advertising 46 46 46 46 184
Rent 180 180 180 180 720
Food 470 470 470 470 1880
Event registration 53 53 53 53 212
Total Best Practices Costs 749 749 749 749 2996 Variable
Seminar Othermiddot Best Practices NA Variable
TOTAL COGS 749 749 5795 749 8042
GROSS PROFIT 10305 4719 3914 7480 5889 7029 3959 7074 6804 5550 4749 5054 72526
~~~ lshy
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8Jlc MY Jun lui 8amp ~ Oct Nov Dec I2 Categorization Operating Expenses Payroll
Dir Bus Dev Position 200 200 200 200 200 200 200 200 200 200 200 200 2400 Fixed DBD - Variable (Member Renewal) 1766 1090 1367 2319 2058 2319 1383 2335 3287 1643 1659 1628 22852 Variable DBD - Variable (New Member) 296 296 296 296 296 296 1778 Variable Facilitator Managment Position 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 16500 Fixed Facilitator Manager - Variable a 947 1020 89185 2859 Variable Admin amp Finance Position BOO BOO 800 800 800 800 800 800 800 800 800 800 9600 Fixed Payroll Processing Fees Fixed Taxesbenefits 427 359 387 577 456 482 490 483 579 504 416 263 5421 Fixed
Total payroll amp Related 4692 4246 4253 6638 5014 5597 5393 5614 6365 5835 4575 3187 61409 General Operating Expense
Advertising 42 42 42 42 42 42 42 42 42 42 42 42 504 Fixed Marketing Bank charges Continuing educationstaff 5 5 5 5 5 5 5 5 5 5 5 5 60 Discretionary Duessubscriptions 250 250 Discretionary Equipment purchases 10 10 10 10 10 10 10 10 10 10 10 10 120 Discretionary Facilitator Training 350 350 700 Discretionary Team Facilitator Gift 50 50 Discretionary Team IT support Discretionary InternetFax Telephone 70 70 70 70 70 70 70 70 70 70 70 70 840 Fixed Insurance- liability 560 560 Fixed Insurance- 0amp0 507 287 287 1081 Fixed Ucense amp fees 50 SO 50 150 Fixed Meals -business 50 50 50 50 50 50 50 50 50 SO 50 50 600 Discretionary Merchant program 100 100 100 100 100 100 100 100 100 100 100 100 1200 Fixed Mileage expense 100 100 100 100 100 100 100 100 100 100 100 100 1200 Discretionary Office supplies 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Postage 50 50 100 Discretionary Printing and design 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Marketing Professional fees 200 200 Fixed Rent Fixed Website hostingsupport 58 58 58 58 58 58 58 58 58 58 58 58 696 Fixed Marketing Miscellaneous expenses 40 40 40 40 40 40 40 40 40 40 40 40 480 Discretionary $1250 to Marketing
Total General Operating Expenses 865 515 715 515 1372 1125 615 802 515 B02 915 515 9271
TOTAL OPERATING EX PENSE 5557 4761 4968 7153 6386 6722 6008 6416 6880 6637 5490 3702 70680
NET INCOME (LOSS) 4748 (42) (1054) 327 (497) 307 (2049) 658 (76) (1087) (741) 1353 1846
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar AI[ ~ l Jul i11I ~ Oct Nov Dec Tot~-~ Categorization
Bllslune Budget by category Jan Feb Mar Apr Mav Jun Jul Aug Sap Oct Nov Dec Totals
Revenue Budget Expense Discretionary Expense Variable Expense Fixed
Budget Surplus (Deficit)
$ $ $ $ $
11054 545
2515 3247 4748
$ $ $ $ $
4719 245
1387 3129
(42)
$ 3914 $ 245
$ 1367 $ 3357 $ (1054)
$ $ $ $ $
8229 245
4311 3347
327
$ 5889 $ 595 $ 2058
$ 3733 $ (497)
$ 7029 $ 245 $ 2615 $ 3862 $ 307
$ $ $ $ $
3959 345
2402 3260
(2049)
$ $ $ $ $
7074 245
2631 3540
658
$ 12599 $ 245 $ 9081
$ 3349 $ (76)
$ $ $ $ $
6299 245
3580 3561
(1087)
$ 4749 $ 595 $ 1659 $ 3236 $ (741)
$ $ $ $ $
5054 245
1924 1533 1353
$ 80568 $ 4040 $ 35530 $ 39152 $ 1846
Revenue Discretionary Variable Fixed
Reserve Budget $ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846 Cash + Cum Surplus
cantingeneYPIanCostSaVlnpbullmiddotmiddot -Mar Apr May Jull Jut AlIi Sap Oct Nov Dec Totals
Potential Cost Savings Discretionary $ 109 $ 49 $ 49 $ 49 $ 119 $ 49 $ 69 $ 49 $ 49 $ 49 $ 119 $ 49 $ Variable $ 251 $ 139 $ 137 $ 431 $ 206 $ 262 $ 240 $ 263 $ 908 $ 358 $ 166 $ 192 $ Fixed $ $ $ $ $ $ $ $ $ $ $ $ $
3553
4361Maximum Cost SavIngs $ 360 $ 188 $ 186 $ 4SO $ 325 $ 311 $ 309 $ 312 $ 957 $ 407 $ 285 $ 241 $ Target of Above
Talllet Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ I 0i6 I Expense Target $ 6306 $ 4761 $ 4968 $ 7902 $ 6386 $ 6722 $ 6008 $ 6416 $ 12675 $ 7386 $ 5490 $ 3702 $ 78722
RasUItIIIIQ$Ii PIofiIe] ~ CiMar Apr May middotJUII Jul Aug Sap ~ Nov Dec
Starting Cash Position ~~~$ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494
Budgets Surplus (Deficit) Above $ 4748 $ (42) $ (1054) $ 327 $ (497) $ 307 $ (2049) $ 658 $ (76) $ (1087) $ (741) $ 1353
Add Back Target Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846Reserve Target $ 7748 $ 7706 $ 6652 $ 6978
Notd
l1~~r~~11rM----middot-~middotmiddotil~(gt1-~~~~ jiRS amp1_ampamp)1 iJi I$i k14dMW Ki$ 6 bull Wi
opportunity Knocks
Cash Forecast Projected Projected Projected Projected Projected Projected
73115 83115 93015 103015 113015 123115 Cash Balance 10693 6524 (1642) (2931) (7178) (9422) Less June payroll paid in July (5104) Receipts
Dues 4000 I 1710 I 739~ I nnm~~ 5215 I 2355 Sponsorships
Grants
Other
Total Receipts 4000 1110 1399 3099 5215 2355
Disbursements
Payroll amp Related
Marketing Related
Rent
Office Expenses
Dues amp Subscriptions
Insurance
Mileage
Merchant Charges
Meals
Facilitator Training
Misc
2450 8830 7929 6300 6300 6300 82 82 82 82 82 82
244 244 244 244 244 208 158 158 158 158 158
287 287 100 100 100 100 100 100 100 100 100 100 100 100 50 50 50 50 50 50
350 75 25 25 25 75 25
Ttl Disbursements 3065 9816 8688 1346 1459 1059
Ending Cash 6524 (1642) (2931) (1118) (9422) (14126)
Address
Contact Name(s) I--~---==--tf--------
Deschutes County Board ofCommissioners PO Box 6005 Bend OR 97701-6005
1300 NW Wall Street Suite 200 Bend OR Telephone 541-388-6571 Fax 541-385-3202
Website ~~9eschutC1iOll
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Todays Date I ( -7 - I ) IProject Name I fQf1VOO 13 r-toJ(JJjJS r Project Beginning Date I 3 ~ - J- IProject End Date I g --z - (b
AmountRequested rr$Cgt~tgt7J DateFnndsNeeded1I bur 7- -~I
Fax I Node -------S--~-~-------r
On a separate sheet(s) please briefly answer the foUowing questions
1 Describe the applicant organization including its purpose leadership structure and activities
2 Describe the proposed project or activity 3 Provide a timeline for completing the proposed project or activity 4 Explain how the proposed project or activity will positively impact the community 5 Identify the specific communities or groups that will benefit 6 Describe how grant funds will be used and include the source and amounts ofmatching
funds or in-kind contributions ifany Itemize anticipated expenditures 7 If the grant will support an ongoing activity explain how it will be funded in the future
Attach
Proofofthe applicant organizations non-profit status
Applicant may be contacted during the review process and asked to provide a complete line item budget
Judith Ure
From Tony DeBone Sent Monday July 13 2015 1140 AM To Judith Ure Cc Tom Anderson Subject FW Lottery Grant Request for New Frying Pans Attachments ScanOOOlpdf
Judith
FYI
--Tony
From Mike Daly [mailtodalyexcgcom] Sent Tuesday July 07 2015 1041 AM To Tony DeBonei Tammy Baney Alan Unger Cc Dan Despotopulos Subject Lottery Grant Request for New Frying Pans
Commissioners and Dan Attached is the face page for a Lottery Grant Request for new frying pans for the Egg Crew at the Buckaroo Breakfast Last year we found some useable pans at the local thrift stores but even these were wore out and hardly serviceable The request is for $50000 based on 20 new pans at around $25 dollars a pan We will need egg turners and a couple of serving pans also which would be included in the purchase
I have recently turned in a grant request to Wall Mart here in Redmond for the pans and talked to the Store Manager this morning She said she gets about 8 requests a day for grants but seemed like she may find some pans in the store to donate to us I will let you know if any of this materializes
Also also hit up Fred Meyer for donations and the store manager says they do not donate to organizations any longer This was a corporate decision
Thank you for your consideration
Mike Daly
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Memorandum of Understanding
Internal On-Call Crisis Response Pool
Purpose
There are times the Mobile Crisis Assessment Team (MCA T) is in need of temporary coverage in I
order to provide services when MCAT is understaffed or when existing Crisis on-call staff is otherwise
unavailable At any given time MCAT requires a minimum of three (3) staff members but will
preferably have four (4) staff members at all times In order to ensUIe~continuity of services the
Deschutes County Health Services Department (DCHS) will implement an internal On-Call Crisis
Response Pool (Pool) The Poll will be activated in situations when MCAT is reduced below three (3)
staff members for any reason or at the supervisors discretion during extreme circumstances The Pool
will consist of three (3) staff members from the Health Services Department The Pool is completely
voluntary Employees who are in the pool may resign at any time with a reasonable notice not to exceed
two weeks
Process
When coverage needs have been identified the following process will be used to address unfilled
MCAT Shifts
1 Regular full-time Crisis staffwill provide coverage for unfilled shifts of hours on an onO-call
basis
2 When regular full-time Crisis staff is unable to provide coverage existing Crisis on-call staff
will be utilized to cover such shifts or hours
3 When existing Crisis on-call staff is unable to provide coverage the Pool will be used to cover
such shifts or hours
Qualifications
To be a member of the Pool a Health Services staff member must meet the following qualifications
1 The Employee must be a Behavioral Health Specialist II
2 The Employee must live within a 30 minute drive of St Charles Redmond and St Charles
Bend within 30 minutes ofbeing contacted with regard to an existing crisis situation
3 Each Member of the Pool must attend Civil Commitment Investigator Training within 6
33 months of being appointed to the Pool
34 4 The Employee must receive approval from their Supervisor to participate in the pool
35
36 The Pool will be reviewed at least annually to ensure all members meet these qualifications
37
38 In addition to the above stated qualifications preference will be given to Pool candidates who have the
39 following experience
40 1 Prior crisis civil commitment andor SPMI experience
41 2 Social Work or Counseling
42 3 When two or more staff has the same qualifications seniority will be the deciding factor
43
44 Training
45 1 The County will incur all costs associated with trainings associated with the Crisis PooL
46 2 The County will afford 4 hours of shadowing to staff selected for the Crisis Pool
47 Work Shift
48 Work Shift for Pool Members
49 I An MCAT shift is from 700 am to 700 pm or 700 pm to 700 am
50 2 On-call shifts will generally be 12 or 24 hours but Pool members may be called to fill only
51 portions of such shifts depending on MCAT team needs If the Crisis Team is unable to cover
52 MCA T needs during daytime hours a 24-hour shift may be required Otherwise a 12-hour shift
53 from 7 pm to 7 am may be sufficient
54 3 On-call shifts will be offered to individuals in the Pool on a rotating basis The rotation will be
55 established by the Crisis Team Supervisor andor the Program Manger Ifa Pool member is
56 unable to fill an on-call shift the Pool member will be skipped and the shift will be offered to
57 the next Pool member in the rotation
58 4 Providers in the Pool may work a maximum of48 hours in addition to the staff members
59 regular work schedule during anyone week period (for MCAT this would mean no more than
60 48 additional hours to standard schedule and per additional MCA T Scheduling and Employment
61 Agreement requirements)
62 5 Exceptions to the established Pool rotation can be made on an emergency basis at the discretion
63 of the Crisis Team supervisor andor Program Manager
64 6 Ifa Pool member wishes to cover hours on an on-call basis pursuant to this MOU that occur
65 during their normal work schedule or during hours they are otherwise scheduled to perform their
66 usual and customary job duties the Pool member must first obtain supervisory approval to do so
7)
67 and must use Time Management Leave (TML) to cover any hours they miss while covering
68 such hours pursuant to this MOU
69 7 Although shifts can vary dramatically based on the crisis calls received on average an MCAT
70 staff member spends about six (6) to nine (9) hours during a typical 12-hour shift responding to
71 a crisis call and documenting their services
72
73 Additional Duties
74 1 Attendance at the 700 am staff turnover meeting following a night on-call is required
75 middot2 Attendance at the 700 am turnover meeting following a day on-call may be required
76 3 Call-in options to the 700 am turnover meeting may 00 available
77
78 Further Information
79 1 MCAT County vehicle and mobile phone will be provided
80 2 MCAT Surface Pros will be utilized for documentation
81
82 Communication
83 1 If the Crisis Pool staff calls in for their following normal shift Admin Staff will be utilized to
84 call and cancel appointments for their clients
85
86 Stipends
87 1 A Pool member will receive a $250 stipend for 12-hour shift
88 2 A Pool member will receive a $500 for 24-hour shift
89 3 A Pool member unable to complete a shift (ie sick emergency ect) or who is utilized for only
90 a portion of a shift will be paid a prorated portion ofthe stipend based on the number of hours
91 completed divided by the total hours in the shift
92 4 No additional TML will accrue for Pool members for on-call shifts
93 5 Attendance at the 700 am staff turnover meeting is included in the stipend
94 6 Basis for Stipend - Under the MCA T contract employees are paid the equivalent of 10 hours
95 for a 24-hour shift A behavioral Health Specialist II is a grade 22A A 22A at step 9 is paid
96 $332003Ihr (or $332 for 10 hours of work) As a motivation to take the shifts the stipend
97 represents 15x the rate or $49 for 10 hours of work We rounded up to $500 The 12-hour shift
98 is half of the 24-hour shift
99
100 General Provisions
101 1 MCAT employees and members of the Pool are represent by AFSCME MCAT employees
102 AFSCME and Deschutes County agree that the terms and conditions of employment reflected in
103 and governed by this MOU are unique to MCAT and the Pool and do not create a precedent or
104 an enforceable proactive or policy or otherwise affect or impact in any way other County
105 employees covered by the AFSCME Collective Bargaining Agreement (CBA) Except for the
106 terms and conditions of employment unique to MCAT employees as stated fully in the MCAT
107 employees Operating Agreement as well as the members of the Pool that are agreed to herein
108 all terms and conditions of employment for MCAT employees and members ofthe Pool shall
109 otherwise be governed by the CBA Deschutes County personnel rules and policies andor
110 DCHS rules and policies To the extent there is any conflict between this MOU the terms and
111 conditions of the MCA T Employees Operating Agreement the terms and conditions ofthe
112 CBA Deschutes County Personnel rules and policies andor DCHS rules and polices the terms
113 and conditions of the MOU shall prevaiL
114 2 Should any provision or provisions of the MOU be construed by a court of competent
115 jurisdiction to be void invalid or unenforceable such construction shall affect only the
116 provision ofprovisions so construed and shall not affect impair or invalidate any of the other
117 provisions of this MOU which shall remain in full force and effect
118 3 The provisions ofthis MOU are contractual and are not mere recitals All terms provisions and
119 conditions of the MOU shall be binding upon and inure to the benefit ofthe parties and to their
120 respective heirs executors administrators agents representatives successors and assigns
121 4 This MOU shall be governed by and interpreted in accordance with the laws of the State of
122 Oregon
123 5 This MOU may be executed in two or more counterparts each of which together shall be
124 deemed an original but all of which together shall constitute one and the same instrument In
125 the event that any signature is delivered by facsimile transmission or bye-mail delivery of a
126 pdf format data file or a similar format such signature shall create a valid and binding
127 obligation of the party executing (or on whose behalf such signature is executed) with the same
128 force and effect as if such facsimile or pdf signature page is original thereof
129 6 Except as otherwise stated herein this MOU constitutes the entire agreement between the
130 parties concerning the subject matter hereof and supersedes any and all prior or
131 contemporaneous negations andor agreements between the parties whether written or oral
132 concerning the subject matter ofthis MOU which are not fully expressed herein This MOU
133 may not be modified or amended except by a writing signed by all parties to the MOU
134 7 This MOU will be in effect for 6 months from the date of signing and will be reviewed with the
135 Union and Management and will be reconsidered for renewal
136
137
138
139
140 Agreed to on this tI day ofJuly 2015
141
142 SIGNATURES
143
144
145
146
147
148
149
150
151 Oregon AFSCME
152
153
154
155
156
157
Deschutes County
Tom Anderson
County Administrator
Deschutes County
Minutes of Board of Commissionersrsquo Work Session Monday July 27 2015
Page 6 of 8 Pages
They have provided various documents in this regard They are getting
financing for this project as well as others through a line of credit This is
arranged through an international financing group They have a $685 million
fund from which these projects will be supported
There is a detailed schedule showing the key milestones in the process The
agreement allows for some flexibility Production would occur approximately
in March 2018 In the meantime they have to reach a variety of milestones
Some steps depend on those that precede it It appears these documents will
meet their intent DEQ requires CDD approval first He does not think they are
trying to stall There could be appeals that put things behind schedule This is
based on a period of time rather than exact dates
Mr Anderson feels this makes it easier for the County to observe the process
and some things will need to be on site Mr Doyle would like to see the first
milestone be the financing because that part is very complicated since it
involves other countries Mr Schimke said that this is the schedule the
company proposed to the County It would not put off the other processes if the
financing is available
Mr Anderson sad this means there is no opportunity to bring in someone else
He does not want to end up with this in limbo Mr Schimke stated that CDD
and the DEQ are behind it and the first six months will tell the tale It needs to
work for both parties
Commissioner DeBone asked what constitutes a feel-good project This was
discussed briefly
___________________________
Judith Ure stated that the League of Women Voters requested $150 to update
their brochure listing elected officials
BANEY Move approval from grant funds
UNGER Second
VOTE BANEY Yes
UNGER Yes
DEBONE Chair votes yes
___________________________
Minutes of Board of Commissionersrsquo Work Session Monday July 27 2015
Page 7 of 8 Pages
Ms Ure stated that Mike Daly has asked for $500 to buy new frying pans and
other equipment for the Buckaroo Breakfast event Commissioner Unger said
they should have a budget for this because there is a charge to customers The
Commissioners granted $100 each towards this expense to support the event
___________________________
Ms Ure presented information to the Board on Opportunity Knocks who had
previously asked for an economic development grant The Board wanted to
know what they do with their membership dues and how their budget is
handled It appears that they have a shortfall during restructuring Once this
has occurred they expect to be back on track with revenue
Commissioner Baney feels the organization is worthwhile but she hesitates to
salvage a cash-strapped nonprofit again The County should not be the go-to
agency for this kind of thing This will continue to happen It is different from
the Boys amp Girls Clubrsquos needs and she does not think this rises to the same
level Ms Ure stated that she feels they help companies thrive and hire people
Chair DeBone said he is willing to provide $1000 Commissioner Baney stated
it costs $350 to be a member of the group for training and networking It is a
non-profit helping for-profit businesses Chair DeBone said they are grouping
small businesses together and entrepreneurs are becoming more important here
Chair DeBone stated there are various groups within the main organization and
has history in this area Commissioner Unger wants to see them be able to
bring up small businesses to be more successful They have a new board and
need to focus on their core mission
The Commissioners agreed to provide 13 each of the $2400 requested
___________________________
Mr Anderson stated that the employee recognition breakfast is this Saturday
and staff of various departments will be helping during that time They are
gathering prizes for a raffle drawing and hope to have a little better quality than
in the past There would be one grand prize for a dinner for two or movie
tickets with the Commissioners Mr Anderson and Mr Kropp kicking in funds
for this at $40 each The Commissioners will help with cooking or serving
Commissioner Baney stated that they could put a gift certificate inside various
County items such as coffee cups or individual coolers
___________________________
Chair DeB one is meeting with the Eastern Oregon Counties Association on August 7
He is attending a forum on marijuana issues as well with various agencies participating Nick Lelack will also attend this Thursday evening
Mr Anderson said there is a public hearing on August 12 to get input from citizens and others on opting out Chair DeB one feels this was not the intent of HB 3400 if a County populace was not strongly opposed to the original ballot vote Mr Anderson stated that the options will be different depending on the zone
There were 53 applications received for the County Information Officer position and those are being reviewed by Mr Anderson and Mr Kropp to narrow them down It is a very important position The posting is closed
Being no other items discussed the meeting was adjourned at 350 pm
DATED this 2( Dayof ~ 2015 for the Deschutes County Board of Commissi~ners
Anthony DeBone Chair
Alan Unger Vice Chair
ATTEST mmlssloner
~~ Recording Secretary
Minutes of Board of Commissioners Work Session Monday July 27 2015 Page 8 of 8 Pages
Deschutes County Board of Commissioners 1300 NW Wall St Suite 200 Bend OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - wwwdeschutesorg
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
130 PM MONDAY JULY 27 2015
1 Consideration of Business Loan Request - Jon Stark EDCO
2 Discussion of Updated Emergency Operations Plan - Nathan Garibay
3 Other Items
PLEASE NOTE At any time during this meeting an executive session could be called to address issues relating to ORS 92660(2) (e) real property negotiations ORS 192660(2) (h) litigation ORS 192660(2)(d) labor negotiations or ORS 92660(2) (b) personnel issues or other
issues under ORS 192660(2) executive session
Meeting dates times and discussion items are subject to change All meetings are conducted in the Board oCommissioners meeting rooms at 1300 NW Wall SI Bend unless othenvise indicated Jjyou have questions regarding a meeting please call 388-6572
Deschutes County encourages persons with disabilities to participate in all programs and activities This eventlocation is accessible to people with disabilities If you need accommodations to make participation possible please call (541) 388-6571 or
send an e-mail to bonniebakerradeschutesorg
BRIEFING PAPER Medline ReNewal
Request for Deschutes County Economic Development Loan Fund
Company Request $28000 EDCO Recommendation $28000 Application Date March 132015 Proposed Job Creation within 24 months of March 13 2015 28 new employees Average Pay for New Employees (all positions excluding commissions) $33495 Industry Medical Device Reprocessing Website wwwmedlinerenewalcom
Company Background Medline ReNewal is a medical device company in Redmond OR that reconditions used medical devices to OEM specifications packaging and sterilization These devices are then sold back to the customer for significant cost savings
Originally formed in Sisters OR in 1997 the company moved to Redmond in 2006 and was purchased by Medline Industries the largest privately held medical supply company in the nation in 2012 They have an aggressive growth strategy and expect significant growth at ReNewal as a result of Medline Industries extensive customer base and distribution model
Medline ReNewal employs many skilled and technical positions with an emphasis around engineering and the bulk of their customers (99) are outside the Central Oregon region Their business model has a significant impact not only on the health care industry by cutting their costs but also on the waste stream across the country by limiting the number of devices that would otherwise end up in landfills Xhile the practice of using reprocessed devices is becoming more widely accepted the industry is still highly regulated by the Food and Drug Administration
Day-to-day management of the Redmond ReNewal division is conducted by Mr Steve Bettis who has a strong background with successful manufacturing companies spanning more than two decades The firm currently operates in three leased building in Redmond Those facilities are no longer able to provide the production and warehouse space necessary to meet current demand let alone accommodate the growth in sales the company is projecting Furthermore separate facilities are not allowing the company to maximize its productivity and cost effectiveness
In order to address the need for additional production and warehouse capacity and to increase efficiencies the parent company Medline Industries Inc began evaluating locations in California Illinois Washington Nuevo Laredo Mexico and Redmond for a 50000 SF facility to relocate and expand the Redmond operations
To
From
Date
Subject
l 1 I I I I l
I ~ ~
Deschutes County Board of CommissionersI
I
I Sgt Nathan Garibay
June 30 2015
Emergency Operations Plan Update and Approval
CommissionerCounty Administrator Approval __________________
Date _______________
The Deschutes County Sheriffs Office is requesting the Board of Commissioners approval of the Emergency Operations Plan
Synopsis
Deschutes County has recently made revisions to the countys Emergency Operations Plan (EOP) adopted in 2010 The plan was last updated in 20 I 0 with the assistance of a contractor Ecology and Environment Inc (EampE) The revisions and updates to this latest EOP consist of ensuring the plan is consistent with the capabilities responsibilities and operational roles of the county departments
The purpose of an EOP is to establish guidance for Deschutes Countys (County) actions during response to and short-term recovery from major emergencies or disasters It promulgates a framework within which the County will bring a combination of technical capabilities and resources plus the sense judgment and expertise of its emergency response personnel department directors and other decision makers Specifically this EOP describes the roles and responsibilities of Deschutes County departments and personnel when an incident occurs and it establishes a strategy and operating guidelines that support implementation of the National Incident Management System (NIMS) including adherence to the concepts and principles ofthe Incident Command System (ICS)
The plan consists of 3 parts
Basic Plan Provides the basic framework for managing disasters integrating with citiesstatefederal and non-governmental organizations
Emergency Support Functions (ESF) - Focus on operations pertaining to specific operational functions and the positions responsible for carrying them out These annexes clearly describe the policies processes roles and responsibilities for agencies and departments Many of the ESFs have shared responsibility between more than one county department and other organizations
ESF 1 Transportation ESF 2 Communications ESF 3 Public Works and Engineering ESF 3 Public Works and Engineering ESF 4 Firefighting ESF 5 - Emergency Management ESF 6 Mass Care ESF 7 Logistics Management and Resource
ESF 8 - Public Health and Medical Services ESF 9 Search and Rescue ESF 10 Oil and Hazardous Materials ESF 11 - Agriculture and Natural Resources ESF 12 - Energy ESF 13 Public Safety and Security ESF 14 - Long-term Community Recovery ESF 15 External Affairs
ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
Road Department
9middot1middot1 Service District
Emergency Services
Sheriffs Office
Health Services
county Forestry
Finance Department
Community Development
Administration
Table 1 ESF and County Department Crosswalk (P =Primary S= Support)
Incident Specific Annexes (IA) - Focus on the special planning needs generated by the particular hazard
and contain unique and regulatory response details that apply to a single hazard
Supporting documentation is reference throughout the EOP and may be included by appendix or
maintained by agencies as a separate document
The goal of this project is to develop a comprehensive document that not only meets state and federal requirements but a useful document to facilitate decision making and project identification throughout Deschutes County as it relates to disaster mitigation
Action Recommended Approve and sign the latest revision of the Deschutes County Emergency Operations Plan
Please contact Sgt Garibay at 541-617-3303 if you have questions concerning this request
To Deschutes County Board of Commissioners
From Sgt Nathan Garibay
Date June 30 2015
Subject Emergency Operations Plan Update and Approval
CommissionerCounty Administrator Approval __________________
Date _____________
The Deschutes County Sheriffs Office is requesting the Board of Commissioners approval of the Emergency Operations Plan
Synopsis
Deschutes County has recently made revisions to the countys Emergency Operations Plan (EOP) adopted in 2010 The plan was last updated in 2010 with the assistance ofa contractor Ecology and Environment Inc (EampE) The revisions and updates to this latest EOP consist of ensuring the plan is consistent with the capabilities responsibilities and operational roles ofthe county departments
The purpose of an EOP is to establish guidance for Deschutes Countys (County) actions during response
to and short-term recovery from major emergencies or disasters It promulgates a framework within which the County will bring a combination of technical capabilities and resources plus the sense judgment and expertise of its emergency response personnel department directors and other decision makers Specifically this EOP describes the roles and responsibilities of Deschutes County departments and personnel when an incident occurs and it establishes a strategy and operating guidelines that support implementation of the National Incident Management System (NIMS) including adherence to the concepts and principles of the Incident Command System (lCS)
The plan consists of 3 parts
Basic Plan - Provides the basic framework for managing disasters integrating with citiesstatefederal and non-governmental organizations
Emergency Support Functions (ESF) - Focus on operations pertaining to specific operational functions and the positions responsible for carrying them out These annexes clearly describe the policies processes roles and responsibilities for agencies and departments Many ofthe ESFs have shared responsibility between more than one county department and other organizations
ESF 1 Transportation ESF 2 - Communications ESF 3 - Public Works and Engineering ESF 3 - Public Works and Engineering ESF 4 Firefighting ESF 5 - Emergency Management ESF 6 - Mass Care ESF 7 Logistics Management and Resource
ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF 1 2 3 4 5 6 7 8 9 10 11 12
Road Department p
bull 9-1-1 Service District
Emergency Services
Sheriffs Office
Health Services
County Forestry
Finance Department
Community Development
Administration
Fair amp Expo Center
ESF 8 Public Health and Medical Services ESF 9 Search and Rescue ESF 10 Oil and Hazardous Materials ESF 11 Agriculture and Natural Resources ESF 12 - Energy ESF 13 Public Safety and Security ESF 14 Long-term Community Recovery ESF 15 External Affairs
p
Incident Specific Annexes (IA) - Focus on the special planning needs generated by the particular hazard and contain unique and regulatory response details that apply to a single hazard
Supporting documentation is reference throughout the EOP and may be included by appendix or maintained by agencies as a separate document
The goal of this project is to develop a comprehensive document that not only meets state and federal requirements but a useful document to facilitate decision making and project identification throughout Deschutes County as it relates to disaster mitigation
Action Recommended Approve and sign the latest revision ofthe Deschutes County Emergency Operations Plan
Please contact Sgt Garibay at 541-617-3303 if you have questions concerning this request
Bonnie Baker
From Judith Ure Sent Thursday July 02 2015 1247 PM To Bonnie Baker Subject 7-27 Work Session
Bonnie shy
Would you please schedule a business loan request on the 7-27-15 work session agenda Jon Stark from Redmond Economic Development Inc and members of EDCO will be in attendance so if possible can it be the first item
Thanks
Judith
1
Deschutes County Economic Development Loan Fund
Loan Activity and Fund Status as of July 272015
As of July 272015 the unencumbered cash balance available in the Economic Development Loan Fund is approximately $63320
Organization Number of
Employees
Agreement Number
Agreement Date
Loan Amount
Jobs Created Date
Jobs Retained
Date
Date Converted to Grant
Repayment Amount
(principle)
Amount Paid to Date (principle)
Agere Pharmaceuticals Inc 7 2010-745 12152010 $1400000 033112012 0911712013 0511412014 NA NA GL Solutions 39 2010-749 121292010 $5000000 090912012 09092013 0511412014 $1951522 $1951522 Buehner Fry Inc (NAVIS) 27 2011-137 041312011 $5000000 1111612012 111162013 0511412014 NA NA Dent Instruments 6 2011-138 04132011 $1200000 1111112012 1111112013 0511412014 NA NA Alchemy Solutions Inc 13 2011-358 06292011 $2600000 033112013 033112014 NA $2600000 $2600000 Medisiss 24 2011-572 09082011 $4800000 0711812013 0711812014 090312014 NA NA Geo-Spatial Solutions Inc 10 2011-641 103112011 $2000000 0712212013 072212014 Pending $10000 $1000000 Central Oregon Trucking 35 2012-311 060612012 $5000000 0411112014 0411112016 090312014 NA NA Consumer Cellular Inc 200 2012-584 111262012 $5000000 030112014 030112015 111512014 NA $50000 Energyneering 17 2012-643 121262012 $3400000 033112012 063012104 09032014 NA NA Venture Catalyst NA 2013-025 0212112013 $2000000 NA NA NA NA NA NAVIS 26 2013-238 061132013 $5000000 0112812015 0112812016 Vantage Clinical Solutions Inc 5 2013-427 07302013 $1000000 030412015 03042016 Paladin Data Corporation Inc 16 2013-523 1011712013 $3200000 0411612015 0411612016 BasX 50 2014-340 061142014 $5000000 1212412015 12242016 Humm Kombucha 25 2014-504 091172014 $5000000 123112016 123112017 Wild Harvest 25 2014-648 121162014 $5000000 0712412016 0712412017 i3d Manufacturing 12 2015-439 Pending $2400000 050112017 050112018 Kollective Technology Inc 25 2015-438 Pending $5000000 050112017 050112018 Total 562 $69000000
partial conversion
---------
Deschutes County Board of County Commissioners
Discretionary Grant Program
Board Meeting Date July 8 2015
Organization Opportunity Knocks
Organization Description A 50 1 (c)6 organization founded in 1996 that brings entrepreneurs and business leaders from Central Oregon together for peer-based training and problem-solving Currently maintains 150 members 16 teams and 32 volunteer facilitators and is seeking to hire an Executive Director Board members include representatives from EDCO and the Bend Chamber
Project Name Restructuring
Project Description Support process of restructuring the organization including making changes to Board leadership management mission messaging programs and procedures
Project Period Through November 1 2015
Amount of Request $2400
Previous Grants None recorded
Approved ___________________________________________________________
Declined
Deschutes County Board of Commissioners PO Box 6005 Bend OR 97701-6005
1300 NW Wall Street Suite 200 Bend OR Telephone 541-388-6571 Fax 541-385-3202
Website wwwdeschutesorg
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Todays Date 11-7_6_1_5____---J1 Project Name I Restructuring I ~----~~========~
Project Beginning Date I 71115 I Project End Date 1_D_ec__3_l_2_0_15 ____----l1
Amount Requested I $2400 I Date Funds Needed 1_A_S_A_P_______JI
Name of Applicant organization l_O_p_po_rtu_n_ity_Kn_o_c_ks_________________--
AddressI PO Box 9073
City amp Zip Code 1 Bend 97708 I Tax ID 30-0468254
Contact Name(s) I Jim Schell ITelepbone _____--l1_5_41_7_8_8_-7_1_37
Fax I IEmail Address 1_Jim_s_ch_e_ll_5__gm_ai_1_co_ffi________----
On a separate sheet(s) please briefly answer the following questions
1 Describe the applicant organization including its purpose leadership structure and activities
2 Describe the proposed project or activity 3 Provide a timeline for completing the proposed project or activity 4 Explain how the proposed project or activity will positively impact the community 5 Identify the specific communities or groups that will benefit 6 Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions if any Itemize anticipated expenditures 7 If the grant will support an ongoing activity explain how it will be funded in the future
Attach
Proof of the applicant organizations non-profit status
Applicant may be contacted during the review process and asked to provide a complete line item budget
OPPORTUNITY
KNOCKS
Describe the applicant organization
We are Opportunity Knocks (OK) we provide peer-based training and problem-solving for
entrepreneurs and business leaders throughout Central Oregon We do this by assembling and
facilitating teams of 10 to 12 entrepreneurs and business owners and in the process creating
an environment for them to grow and succeed
Founded in 1996 we now have 150 members 16 teams and 32 facilitators All of the
facilitators are volunteers we will have one paid Executive Director and are currently hiring for
this position We will have a volunteer Board of 19 when we are finished recruiting members
our Board Chair is jim Schell OKs original founder Board members include representatives
from EDCO Bends Chamber of Commerce and the SBDC
The 16 teams of entrepreneurs and business owners meet once a month for three hours at
various donated meeting rooms around Bend and Redmond Two volunteer co-facilitators
administrate and facilitate the monthly meetings following a time-tested format Members sign
Confidentiality Agreements upon joining they also commit to attending at least ten meetings
every year
A key element of the Restructuring we are currently undergoing is the adoption of the
Entrepreneurial Team Board of Directors model This model dictates that the OK board will be
include four entrepreneurial teams of four members each those teams will be entrepreneurial
in that they make the decisions within their area of expertise (The Board Chair can veto their
decisions if he deems them to threaten the financial stability of OK) The four four-person
teams include 1) FundraisingSponsors 2) Facilitators Programs 3) MarketingBranding and 4)
Membership The Board also includes a two-person Finance Committee and a one-person Legal
Committee in addition to the Board Chair
Opportunity Knocks believes that by helping small businesses and their ownersmanagers
succeed we do the following for our community
1) We create new jobs
2) We enhance existing jobs
Proposed project or activity
The proposed project is not exactly proposed rather it is currently in process OK is in the process of restructuring a restructuring that will include its leadership management mission and messaging OK has been in existence for 19 years many of its processes and procedures need revisiting and updating Thus the entire organization is being changed beginning with the makeup and function of the Board of Directors down to the template of the monthly meetings
OKs cash position is not strong this grant request is being made to provide financial assistance to the organization as we work through our restructuring project Once our Executive Director is hired (interviews are being conducted as this is written) and our first Board meeting is held we will begin several new fund raising and sponsor programs Our first meeting of the restructured Board will be July 21 and we expect to have our new ED in place by that time From that point forward our new leadership and management team will effectively be in place
Timeline for the Restructuring Project
We expect the restructuring infrastructure to be in place by August 1 that date that will also kick off whatever other new programs the Board develops Our strongest membership renewal months begin in October and run through April thus once we reach October 2015 our cash flow will turn around The results of our new management and procedures are expected to begin increasing membership from the current 150 members by October 1 We are forecasted to reach cash-flow-neutral or better by November 1
How the proposed project will positively impact the community
As explained earlier in this grant request our goals are by helping our businesses grow and succeed we willi enhance the jobs of our member-businesss current employees and 2) create jobs for new employees
Identify specific communities or groups that will benefit
OK currently has teams in Bend in Redmond thus our services will immediately help the business owners and their employees within those communities We have from time to time attempted to establish teams in other Central Oregon communities but to date those efforts have failed
How grant funds will be used and what are the matching funds or in-kind contributions
Grant funds will be used to provide operating monies during the restructuring period from approximately August 1 and November 1 until the results kick in In addition to this grant OK is reaching out to its stable of corporate partners including such firms as Bendbroadband Bank
of the Cascades US Bank and a half dozen others OK also receives in-kind support from Combined Communications and Cascade Business News
How OK will be funded in the future
OK has been financially sustainable for 19 years our financial projections show that as a result of the restructuring our financial sustainability (positive cash flow) will return by January 1 2016
Judith Ure
From Jim Schell ltjimscheIl5gmailcomgt Sent Saturday July 18 2015 507 AM To Judith Ure Subject RE Discretionary Grant request Attachments Copy of 20150203 - 2015 OK Budgetxlsx Copy of OK Cash Forecast 6302015xlsx
Hi Judith
Sorry Im tardy in responding to your email Ive been traveling and couldnt access my files
Re your requests Im attaching the Budget for 2015 Im also attaching the Cash Flow forecast for the balance of the year You will note it shows a cash shortfall of $14126
The Cash Flow forecast is the tool were using for coming up with the funding needed We havent done a revised Budget because the budget is running pretty much as projected with the exception of membership revenues As you can see other than salaries were a low budget organization we dont spend much money We have a lot of volunteers with our new Board format well have 19 volunteer board members and 32 volunteer facilitators
In addition to our membership fees of $67000 we have $8000 in sponsor donations Those sponsors include Bank of the Cascades US Bank and Bendbroadband
The funding gap will be made up of increased membership fees which will come from our new management including the 19 member board We will also solicit new sponsors given our new messaging of being a job creation organization Most of our sponsor money comes in the month of January so we anticipate that once we reach January 1 well be healthy again
Please let me know if there are further questions you need answering Thanks for your help
Jim
Jim Schell Working on cool stuff JimSche1l5gmailcom 541-788-7137
TEDXBend
From Judith Ure [mailtoJudithUredeschutesorg] Sent Tuesday July 14 2015 1113 AM To Jim Schell Subject RE Discretionary Grant request
1
~~)~l4 OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Memberships Fees
$ TIer 1 $ TIer 2 $ Cancelled Membership TIer 1 $ Cancelled Membership TIer 2
Total Membership Fees
Jan
3555 1490
5045
Feb
2765 745
3510
Mar
3160 745
390S
8Rr
5530 1490
7020
Mi
5135 745
5880
Jun
5530 1490
7Ot()
Jul
3950
3950
~
6320 745
7065 -shy
~
7900 1490
9390
Oct
4345 745
5090
Nov
4740
4740
Dec
3555 1490
5045
Totals
56485 1117S
67660
Categorization
Revenue
Best Practices Seminar ticket sales Sponsorships
Total Best Practices Revenue Seminar Income - Not BP Annual Celebration
Ticket sales Title sponsorship income Table sponsorship income
1200
1200
1200
1200
1200
1200
2000
1200
1200
4800
4soo
2000
Revenue Revenue
Total Annual Celebration Revenue 2000 2000 Revenue Sponsorship Income
Patron sponsorships 6000 6000
Total Sponsorships 6000 6000 Revenue Mise Income 9 9 9 9 9 9 9 9 9 9 9 9 108 Revenue
TOTAL REVENUE 11054 4719 3914 8229 5889 7029 3959 7074 12599 6299 4749 5054 SO568
~~-~ I amp4k dhlfiSJU _) JMeSJb$tCB~ cMkJ MtU 24isa1iapoundtdkbAWampi4bkJASl
120
-1 0 -~~- PPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8QI ~ Jun Jul 8lamp ~ Oct Nov Dec Totals Catelorization Cost of Goods Sold Annual Celebration
Audio Visual 300 300 Foodmiddot a II attendees 3100 3100 Rent
Awards 120
linens 200 200 Flowers 250 250 Giveaways 350 350 Office Supplies 26 26
labor 500 500 Other expenses 200 200
Total Annual Celebration Costs 5046 5046 Variable
Best Practices
Advertising 46 46 46 46 184
Rent 180 180 180 180 720
Food 470 470 470 470 1880
Event registration 53 53 53 53 212
Total Best Practices Costs 749 749 749 749 2996 Variable
Seminar Othermiddot Best Practices NA Variable
TOTAL COGS 749 749 5795 749 8042
GROSS PROFIT 10305 4719 3914 7480 5889 7029 3959 7074 6804 5550 4749 5054 72526
~~~ lshy
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8Jlc MY Jun lui 8amp ~ Oct Nov Dec I2 Categorization Operating Expenses Payroll
Dir Bus Dev Position 200 200 200 200 200 200 200 200 200 200 200 200 2400 Fixed DBD - Variable (Member Renewal) 1766 1090 1367 2319 2058 2319 1383 2335 3287 1643 1659 1628 22852 Variable DBD - Variable (New Member) 296 296 296 296 296 296 1778 Variable Facilitator Managment Position 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 16500 Fixed Facilitator Manager - Variable a 947 1020 89185 2859 Variable Admin amp Finance Position BOO BOO 800 800 800 800 800 800 800 800 800 800 9600 Fixed Payroll Processing Fees Fixed Taxesbenefits 427 359 387 577 456 482 490 483 579 504 416 263 5421 Fixed
Total payroll amp Related 4692 4246 4253 6638 5014 5597 5393 5614 6365 5835 4575 3187 61409 General Operating Expense
Advertising 42 42 42 42 42 42 42 42 42 42 42 42 504 Fixed Marketing Bank charges Continuing educationstaff 5 5 5 5 5 5 5 5 5 5 5 5 60 Discretionary Duessubscriptions 250 250 Discretionary Equipment purchases 10 10 10 10 10 10 10 10 10 10 10 10 120 Discretionary Facilitator Training 350 350 700 Discretionary Team Facilitator Gift 50 50 Discretionary Team IT support Discretionary InternetFax Telephone 70 70 70 70 70 70 70 70 70 70 70 70 840 Fixed Insurance- liability 560 560 Fixed Insurance- 0amp0 507 287 287 1081 Fixed Ucense amp fees 50 SO 50 150 Fixed Meals -business 50 50 50 50 50 50 50 50 50 SO 50 50 600 Discretionary Merchant program 100 100 100 100 100 100 100 100 100 100 100 100 1200 Fixed Mileage expense 100 100 100 100 100 100 100 100 100 100 100 100 1200 Discretionary Office supplies 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Postage 50 50 100 Discretionary Printing and design 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Marketing Professional fees 200 200 Fixed Rent Fixed Website hostingsupport 58 58 58 58 58 58 58 58 58 58 58 58 696 Fixed Marketing Miscellaneous expenses 40 40 40 40 40 40 40 40 40 40 40 40 480 Discretionary $1250 to Marketing
Total General Operating Expenses 865 515 715 515 1372 1125 615 802 515 B02 915 515 9271
TOTAL OPERATING EX PENSE 5557 4761 4968 7153 6386 6722 6008 6416 6880 6637 5490 3702 70680
NET INCOME (LOSS) 4748 (42) (1054) 327 (497) 307 (2049) 658 (76) (1087) (741) 1353 1846
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar AI[ ~ l Jul i11I ~ Oct Nov Dec Tot~-~ Categorization
Bllslune Budget by category Jan Feb Mar Apr Mav Jun Jul Aug Sap Oct Nov Dec Totals
Revenue Budget Expense Discretionary Expense Variable Expense Fixed
Budget Surplus (Deficit)
$ $ $ $ $
11054 545
2515 3247 4748
$ $ $ $ $
4719 245
1387 3129
(42)
$ 3914 $ 245
$ 1367 $ 3357 $ (1054)
$ $ $ $ $
8229 245
4311 3347
327
$ 5889 $ 595 $ 2058
$ 3733 $ (497)
$ 7029 $ 245 $ 2615 $ 3862 $ 307
$ $ $ $ $
3959 345
2402 3260
(2049)
$ $ $ $ $
7074 245
2631 3540
658
$ 12599 $ 245 $ 9081
$ 3349 $ (76)
$ $ $ $ $
6299 245
3580 3561
(1087)
$ 4749 $ 595 $ 1659 $ 3236 $ (741)
$ $ $ $ $
5054 245
1924 1533 1353
$ 80568 $ 4040 $ 35530 $ 39152 $ 1846
Revenue Discretionary Variable Fixed
Reserve Budget $ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846 Cash + Cum Surplus
cantingeneYPIanCostSaVlnpbullmiddotmiddot -Mar Apr May Jull Jut AlIi Sap Oct Nov Dec Totals
Potential Cost Savings Discretionary $ 109 $ 49 $ 49 $ 49 $ 119 $ 49 $ 69 $ 49 $ 49 $ 49 $ 119 $ 49 $ Variable $ 251 $ 139 $ 137 $ 431 $ 206 $ 262 $ 240 $ 263 $ 908 $ 358 $ 166 $ 192 $ Fixed $ $ $ $ $ $ $ $ $ $ $ $ $
3553
4361Maximum Cost SavIngs $ 360 $ 188 $ 186 $ 4SO $ 325 $ 311 $ 309 $ 312 $ 957 $ 407 $ 285 $ 241 $ Target of Above
Talllet Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ I 0i6 I Expense Target $ 6306 $ 4761 $ 4968 $ 7902 $ 6386 $ 6722 $ 6008 $ 6416 $ 12675 $ 7386 $ 5490 $ 3702 $ 78722
RasUItIIIIQ$Ii PIofiIe] ~ CiMar Apr May middotJUII Jul Aug Sap ~ Nov Dec
Starting Cash Position ~~~$ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494
Budgets Surplus (Deficit) Above $ 4748 $ (42) $ (1054) $ 327 $ (497) $ 307 $ (2049) $ 658 $ (76) $ (1087) $ (741) $ 1353
Add Back Target Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846Reserve Target $ 7748 $ 7706 $ 6652 $ 6978
Notd
l1~~r~~11rM----middot-~middotmiddotil~(gt1-~~~~ jiRS amp1_ampamp)1 iJi I$i k14dMW Ki$ 6 bull Wi
opportunity Knocks
Cash Forecast Projected Projected Projected Projected Projected Projected
73115 83115 93015 103015 113015 123115 Cash Balance 10693 6524 (1642) (2931) (7178) (9422) Less June payroll paid in July (5104) Receipts
Dues 4000 I 1710 I 739~ I nnm~~ 5215 I 2355 Sponsorships
Grants
Other
Total Receipts 4000 1110 1399 3099 5215 2355
Disbursements
Payroll amp Related
Marketing Related
Rent
Office Expenses
Dues amp Subscriptions
Insurance
Mileage
Merchant Charges
Meals
Facilitator Training
Misc
2450 8830 7929 6300 6300 6300 82 82 82 82 82 82
244 244 244 244 244 208 158 158 158 158 158
287 287 100 100 100 100 100 100 100 100 100 100 100 100 50 50 50 50 50 50
350 75 25 25 25 75 25
Ttl Disbursements 3065 9816 8688 1346 1459 1059
Ending Cash 6524 (1642) (2931) (1118) (9422) (14126)
Address
Contact Name(s) I--~---==--tf--------
Deschutes County Board ofCommissioners PO Box 6005 Bend OR 97701-6005
1300 NW Wall Street Suite 200 Bend OR Telephone 541-388-6571 Fax 541-385-3202
Website ~~9eschutC1iOll
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Todays Date I ( -7 - I ) IProject Name I fQf1VOO 13 r-toJ(JJjJS r Project Beginning Date I 3 ~ - J- IProject End Date I g --z - (b
AmountRequested rr$Cgt~tgt7J DateFnndsNeeded1I bur 7- -~I
Fax I Node -------S--~-~-------r
On a separate sheet(s) please briefly answer the foUowing questions
1 Describe the applicant organization including its purpose leadership structure and activities
2 Describe the proposed project or activity 3 Provide a timeline for completing the proposed project or activity 4 Explain how the proposed project or activity will positively impact the community 5 Identify the specific communities or groups that will benefit 6 Describe how grant funds will be used and include the source and amounts ofmatching
funds or in-kind contributions ifany Itemize anticipated expenditures 7 If the grant will support an ongoing activity explain how it will be funded in the future
Attach
Proofofthe applicant organizations non-profit status
Applicant may be contacted during the review process and asked to provide a complete line item budget
Judith Ure
From Tony DeBone Sent Monday July 13 2015 1140 AM To Judith Ure Cc Tom Anderson Subject FW Lottery Grant Request for New Frying Pans Attachments ScanOOOlpdf
Judith
FYI
--Tony
From Mike Daly [mailtodalyexcgcom] Sent Tuesday July 07 2015 1041 AM To Tony DeBonei Tammy Baney Alan Unger Cc Dan Despotopulos Subject Lottery Grant Request for New Frying Pans
Commissioners and Dan Attached is the face page for a Lottery Grant Request for new frying pans for the Egg Crew at the Buckaroo Breakfast Last year we found some useable pans at the local thrift stores but even these were wore out and hardly serviceable The request is for $50000 based on 20 new pans at around $25 dollars a pan We will need egg turners and a couple of serving pans also which would be included in the purchase
I have recently turned in a grant request to Wall Mart here in Redmond for the pans and talked to the Store Manager this morning She said she gets about 8 requests a day for grants but seemed like she may find some pans in the store to donate to us I will let you know if any of this materializes
Also also hit up Fred Meyer for donations and the store manager says they do not donate to organizations any longer This was a corporate decision
Thank you for your consideration
Mike Daly
1
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Memorandum of Understanding
Internal On-Call Crisis Response Pool
Purpose
There are times the Mobile Crisis Assessment Team (MCA T) is in need of temporary coverage in I
order to provide services when MCAT is understaffed or when existing Crisis on-call staff is otherwise
unavailable At any given time MCAT requires a minimum of three (3) staff members but will
preferably have four (4) staff members at all times In order to ensUIe~continuity of services the
Deschutes County Health Services Department (DCHS) will implement an internal On-Call Crisis
Response Pool (Pool) The Poll will be activated in situations when MCAT is reduced below three (3)
staff members for any reason or at the supervisors discretion during extreme circumstances The Pool
will consist of three (3) staff members from the Health Services Department The Pool is completely
voluntary Employees who are in the pool may resign at any time with a reasonable notice not to exceed
two weeks
Process
When coverage needs have been identified the following process will be used to address unfilled
MCAT Shifts
1 Regular full-time Crisis staffwill provide coverage for unfilled shifts of hours on an onO-call
basis
2 When regular full-time Crisis staff is unable to provide coverage existing Crisis on-call staff
will be utilized to cover such shifts or hours
3 When existing Crisis on-call staff is unable to provide coverage the Pool will be used to cover
such shifts or hours
Qualifications
To be a member of the Pool a Health Services staff member must meet the following qualifications
1 The Employee must be a Behavioral Health Specialist II
2 The Employee must live within a 30 minute drive of St Charles Redmond and St Charles
Bend within 30 minutes ofbeing contacted with regard to an existing crisis situation
3 Each Member of the Pool must attend Civil Commitment Investigator Training within 6
33 months of being appointed to the Pool
34 4 The Employee must receive approval from their Supervisor to participate in the pool
35
36 The Pool will be reviewed at least annually to ensure all members meet these qualifications
37
38 In addition to the above stated qualifications preference will be given to Pool candidates who have the
39 following experience
40 1 Prior crisis civil commitment andor SPMI experience
41 2 Social Work or Counseling
42 3 When two or more staff has the same qualifications seniority will be the deciding factor
43
44 Training
45 1 The County will incur all costs associated with trainings associated with the Crisis PooL
46 2 The County will afford 4 hours of shadowing to staff selected for the Crisis Pool
47 Work Shift
48 Work Shift for Pool Members
49 I An MCAT shift is from 700 am to 700 pm or 700 pm to 700 am
50 2 On-call shifts will generally be 12 or 24 hours but Pool members may be called to fill only
51 portions of such shifts depending on MCAT team needs If the Crisis Team is unable to cover
52 MCA T needs during daytime hours a 24-hour shift may be required Otherwise a 12-hour shift
53 from 7 pm to 7 am may be sufficient
54 3 On-call shifts will be offered to individuals in the Pool on a rotating basis The rotation will be
55 established by the Crisis Team Supervisor andor the Program Manger Ifa Pool member is
56 unable to fill an on-call shift the Pool member will be skipped and the shift will be offered to
57 the next Pool member in the rotation
58 4 Providers in the Pool may work a maximum of48 hours in addition to the staff members
59 regular work schedule during anyone week period (for MCAT this would mean no more than
60 48 additional hours to standard schedule and per additional MCA T Scheduling and Employment
61 Agreement requirements)
62 5 Exceptions to the established Pool rotation can be made on an emergency basis at the discretion
63 of the Crisis Team supervisor andor Program Manager
64 6 Ifa Pool member wishes to cover hours on an on-call basis pursuant to this MOU that occur
65 during their normal work schedule or during hours they are otherwise scheduled to perform their
66 usual and customary job duties the Pool member must first obtain supervisory approval to do so
7)
67 and must use Time Management Leave (TML) to cover any hours they miss while covering
68 such hours pursuant to this MOU
69 7 Although shifts can vary dramatically based on the crisis calls received on average an MCAT
70 staff member spends about six (6) to nine (9) hours during a typical 12-hour shift responding to
71 a crisis call and documenting their services
72
73 Additional Duties
74 1 Attendance at the 700 am staff turnover meeting following a night on-call is required
75 middot2 Attendance at the 700 am turnover meeting following a day on-call may be required
76 3 Call-in options to the 700 am turnover meeting may 00 available
77
78 Further Information
79 1 MCAT County vehicle and mobile phone will be provided
80 2 MCAT Surface Pros will be utilized for documentation
81
82 Communication
83 1 If the Crisis Pool staff calls in for their following normal shift Admin Staff will be utilized to
84 call and cancel appointments for their clients
85
86 Stipends
87 1 A Pool member will receive a $250 stipend for 12-hour shift
88 2 A Pool member will receive a $500 for 24-hour shift
89 3 A Pool member unable to complete a shift (ie sick emergency ect) or who is utilized for only
90 a portion of a shift will be paid a prorated portion ofthe stipend based on the number of hours
91 completed divided by the total hours in the shift
92 4 No additional TML will accrue for Pool members for on-call shifts
93 5 Attendance at the 700 am staff turnover meeting is included in the stipend
94 6 Basis for Stipend - Under the MCA T contract employees are paid the equivalent of 10 hours
95 for a 24-hour shift A behavioral Health Specialist II is a grade 22A A 22A at step 9 is paid
96 $332003Ihr (or $332 for 10 hours of work) As a motivation to take the shifts the stipend
97 represents 15x the rate or $49 for 10 hours of work We rounded up to $500 The 12-hour shift
98 is half of the 24-hour shift
99
100 General Provisions
101 1 MCAT employees and members of the Pool are represent by AFSCME MCAT employees
102 AFSCME and Deschutes County agree that the terms and conditions of employment reflected in
103 and governed by this MOU are unique to MCAT and the Pool and do not create a precedent or
104 an enforceable proactive or policy or otherwise affect or impact in any way other County
105 employees covered by the AFSCME Collective Bargaining Agreement (CBA) Except for the
106 terms and conditions of employment unique to MCAT employees as stated fully in the MCAT
107 employees Operating Agreement as well as the members of the Pool that are agreed to herein
108 all terms and conditions of employment for MCAT employees and members ofthe Pool shall
109 otherwise be governed by the CBA Deschutes County personnel rules and policies andor
110 DCHS rules and policies To the extent there is any conflict between this MOU the terms and
111 conditions of the MCA T Employees Operating Agreement the terms and conditions ofthe
112 CBA Deschutes County Personnel rules and policies andor DCHS rules and polices the terms
113 and conditions of the MOU shall prevaiL
114 2 Should any provision or provisions of the MOU be construed by a court of competent
115 jurisdiction to be void invalid or unenforceable such construction shall affect only the
116 provision ofprovisions so construed and shall not affect impair or invalidate any of the other
117 provisions of this MOU which shall remain in full force and effect
118 3 The provisions ofthis MOU are contractual and are not mere recitals All terms provisions and
119 conditions of the MOU shall be binding upon and inure to the benefit ofthe parties and to their
120 respective heirs executors administrators agents representatives successors and assigns
121 4 This MOU shall be governed by and interpreted in accordance with the laws of the State of
122 Oregon
123 5 This MOU may be executed in two or more counterparts each of which together shall be
124 deemed an original but all of which together shall constitute one and the same instrument In
125 the event that any signature is delivered by facsimile transmission or bye-mail delivery of a
126 pdf format data file or a similar format such signature shall create a valid and binding
127 obligation of the party executing (or on whose behalf such signature is executed) with the same
128 force and effect as if such facsimile or pdf signature page is original thereof
129 6 Except as otherwise stated herein this MOU constitutes the entire agreement between the
130 parties concerning the subject matter hereof and supersedes any and all prior or
131 contemporaneous negations andor agreements between the parties whether written or oral
132 concerning the subject matter ofthis MOU which are not fully expressed herein This MOU
133 may not be modified or amended except by a writing signed by all parties to the MOU
134 7 This MOU will be in effect for 6 months from the date of signing and will be reviewed with the
135 Union and Management and will be reconsidered for renewal
136
137
138
139
140 Agreed to on this tI day ofJuly 2015
141
142 SIGNATURES
143
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149
150
151 Oregon AFSCME
152
153
154
155
156
157
Deschutes County
Tom Anderson
County Administrator
Deschutes County
Minutes of Board of Commissionersrsquo Work Session Monday July 27 2015
Page 7 of 8 Pages
Ms Ure stated that Mike Daly has asked for $500 to buy new frying pans and
other equipment for the Buckaroo Breakfast event Commissioner Unger said
they should have a budget for this because there is a charge to customers The
Commissioners granted $100 each towards this expense to support the event
___________________________
Ms Ure presented information to the Board on Opportunity Knocks who had
previously asked for an economic development grant The Board wanted to
know what they do with their membership dues and how their budget is
handled It appears that they have a shortfall during restructuring Once this
has occurred they expect to be back on track with revenue
Commissioner Baney feels the organization is worthwhile but she hesitates to
salvage a cash-strapped nonprofit again The County should not be the go-to
agency for this kind of thing This will continue to happen It is different from
the Boys amp Girls Clubrsquos needs and she does not think this rises to the same
level Ms Ure stated that she feels they help companies thrive and hire people
Chair DeBone said he is willing to provide $1000 Commissioner Baney stated
it costs $350 to be a member of the group for training and networking It is a
non-profit helping for-profit businesses Chair DeBone said they are grouping
small businesses together and entrepreneurs are becoming more important here
Chair DeBone stated there are various groups within the main organization and
has history in this area Commissioner Unger wants to see them be able to
bring up small businesses to be more successful They have a new board and
need to focus on their core mission
The Commissioners agreed to provide 13 each of the $2400 requested
___________________________
Mr Anderson stated that the employee recognition breakfast is this Saturday
and staff of various departments will be helping during that time They are
gathering prizes for a raffle drawing and hope to have a little better quality than
in the past There would be one grand prize for a dinner for two or movie
tickets with the Commissioners Mr Anderson and Mr Kropp kicking in funds
for this at $40 each The Commissioners will help with cooking or serving
Commissioner Baney stated that they could put a gift certificate inside various
County items such as coffee cups or individual coolers
___________________________
Chair DeB one is meeting with the Eastern Oregon Counties Association on August 7
He is attending a forum on marijuana issues as well with various agencies participating Nick Lelack will also attend this Thursday evening
Mr Anderson said there is a public hearing on August 12 to get input from citizens and others on opting out Chair DeB one feels this was not the intent of HB 3400 if a County populace was not strongly opposed to the original ballot vote Mr Anderson stated that the options will be different depending on the zone
There were 53 applications received for the County Information Officer position and those are being reviewed by Mr Anderson and Mr Kropp to narrow them down It is a very important position The posting is closed
Being no other items discussed the meeting was adjourned at 350 pm
DATED this 2( Dayof ~ 2015 for the Deschutes County Board of Commissi~ners
Anthony DeBone Chair
Alan Unger Vice Chair
ATTEST mmlssloner
~~ Recording Secretary
Minutes of Board of Commissioners Work Session Monday July 27 2015 Page 8 of 8 Pages
Deschutes County Board of Commissioners 1300 NW Wall St Suite 200 Bend OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - wwwdeschutesorg
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
130 PM MONDAY JULY 27 2015
1 Consideration of Business Loan Request - Jon Stark EDCO
2 Discussion of Updated Emergency Operations Plan - Nathan Garibay
3 Other Items
PLEASE NOTE At any time during this meeting an executive session could be called to address issues relating to ORS 92660(2) (e) real property negotiations ORS 192660(2) (h) litigation ORS 192660(2)(d) labor negotiations or ORS 92660(2) (b) personnel issues or other
issues under ORS 192660(2) executive session
Meeting dates times and discussion items are subject to change All meetings are conducted in the Board oCommissioners meeting rooms at 1300 NW Wall SI Bend unless othenvise indicated Jjyou have questions regarding a meeting please call 388-6572
Deschutes County encourages persons with disabilities to participate in all programs and activities This eventlocation is accessible to people with disabilities If you need accommodations to make participation possible please call (541) 388-6571 or
send an e-mail to bonniebakerradeschutesorg
BRIEFING PAPER Medline ReNewal
Request for Deschutes County Economic Development Loan Fund
Company Request $28000 EDCO Recommendation $28000 Application Date March 132015 Proposed Job Creation within 24 months of March 13 2015 28 new employees Average Pay for New Employees (all positions excluding commissions) $33495 Industry Medical Device Reprocessing Website wwwmedlinerenewalcom
Company Background Medline ReNewal is a medical device company in Redmond OR that reconditions used medical devices to OEM specifications packaging and sterilization These devices are then sold back to the customer for significant cost savings
Originally formed in Sisters OR in 1997 the company moved to Redmond in 2006 and was purchased by Medline Industries the largest privately held medical supply company in the nation in 2012 They have an aggressive growth strategy and expect significant growth at ReNewal as a result of Medline Industries extensive customer base and distribution model
Medline ReNewal employs many skilled and technical positions with an emphasis around engineering and the bulk of their customers (99) are outside the Central Oregon region Their business model has a significant impact not only on the health care industry by cutting their costs but also on the waste stream across the country by limiting the number of devices that would otherwise end up in landfills Xhile the practice of using reprocessed devices is becoming more widely accepted the industry is still highly regulated by the Food and Drug Administration
Day-to-day management of the Redmond ReNewal division is conducted by Mr Steve Bettis who has a strong background with successful manufacturing companies spanning more than two decades The firm currently operates in three leased building in Redmond Those facilities are no longer able to provide the production and warehouse space necessary to meet current demand let alone accommodate the growth in sales the company is projecting Furthermore separate facilities are not allowing the company to maximize its productivity and cost effectiveness
In order to address the need for additional production and warehouse capacity and to increase efficiencies the parent company Medline Industries Inc began evaluating locations in California Illinois Washington Nuevo Laredo Mexico and Redmond for a 50000 SF facility to relocate and expand the Redmond operations
To
From
Date
Subject
l 1 I I I I l
I ~ ~
Deschutes County Board of CommissionersI
I
I Sgt Nathan Garibay
June 30 2015
Emergency Operations Plan Update and Approval
CommissionerCounty Administrator Approval __________________
Date _______________
The Deschutes County Sheriffs Office is requesting the Board of Commissioners approval of the Emergency Operations Plan
Synopsis
Deschutes County has recently made revisions to the countys Emergency Operations Plan (EOP) adopted in 2010 The plan was last updated in 20 I 0 with the assistance of a contractor Ecology and Environment Inc (EampE) The revisions and updates to this latest EOP consist of ensuring the plan is consistent with the capabilities responsibilities and operational roles of the county departments
The purpose of an EOP is to establish guidance for Deschutes Countys (County) actions during response to and short-term recovery from major emergencies or disasters It promulgates a framework within which the County will bring a combination of technical capabilities and resources plus the sense judgment and expertise of its emergency response personnel department directors and other decision makers Specifically this EOP describes the roles and responsibilities of Deschutes County departments and personnel when an incident occurs and it establishes a strategy and operating guidelines that support implementation of the National Incident Management System (NIMS) including adherence to the concepts and principles ofthe Incident Command System (ICS)
The plan consists of 3 parts
Basic Plan Provides the basic framework for managing disasters integrating with citiesstatefederal and non-governmental organizations
Emergency Support Functions (ESF) - Focus on operations pertaining to specific operational functions and the positions responsible for carrying them out These annexes clearly describe the policies processes roles and responsibilities for agencies and departments Many of the ESFs have shared responsibility between more than one county department and other organizations
ESF 1 Transportation ESF 2 Communications ESF 3 Public Works and Engineering ESF 3 Public Works and Engineering ESF 4 Firefighting ESF 5 - Emergency Management ESF 6 Mass Care ESF 7 Logistics Management and Resource
ESF 8 - Public Health and Medical Services ESF 9 Search and Rescue ESF 10 Oil and Hazardous Materials ESF 11 - Agriculture and Natural Resources ESF 12 - Energy ESF 13 Public Safety and Security ESF 14 - Long-term Community Recovery ESF 15 External Affairs
ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
Road Department
9middot1middot1 Service District
Emergency Services
Sheriffs Office
Health Services
county Forestry
Finance Department
Community Development
Administration
Table 1 ESF and County Department Crosswalk (P =Primary S= Support)
Incident Specific Annexes (IA) - Focus on the special planning needs generated by the particular hazard
and contain unique and regulatory response details that apply to a single hazard
Supporting documentation is reference throughout the EOP and may be included by appendix or
maintained by agencies as a separate document
The goal of this project is to develop a comprehensive document that not only meets state and federal requirements but a useful document to facilitate decision making and project identification throughout Deschutes County as it relates to disaster mitigation
Action Recommended Approve and sign the latest revision of the Deschutes County Emergency Operations Plan
Please contact Sgt Garibay at 541-617-3303 if you have questions concerning this request
To Deschutes County Board of Commissioners
From Sgt Nathan Garibay
Date June 30 2015
Subject Emergency Operations Plan Update and Approval
CommissionerCounty Administrator Approval __________________
Date _____________
The Deschutes County Sheriffs Office is requesting the Board of Commissioners approval of the Emergency Operations Plan
Synopsis
Deschutes County has recently made revisions to the countys Emergency Operations Plan (EOP) adopted in 2010 The plan was last updated in 2010 with the assistance ofa contractor Ecology and Environment Inc (EampE) The revisions and updates to this latest EOP consist of ensuring the plan is consistent with the capabilities responsibilities and operational roles ofthe county departments
The purpose of an EOP is to establish guidance for Deschutes Countys (County) actions during response
to and short-term recovery from major emergencies or disasters It promulgates a framework within which the County will bring a combination of technical capabilities and resources plus the sense judgment and expertise of its emergency response personnel department directors and other decision makers Specifically this EOP describes the roles and responsibilities of Deschutes County departments and personnel when an incident occurs and it establishes a strategy and operating guidelines that support implementation of the National Incident Management System (NIMS) including adherence to the concepts and principles of the Incident Command System (lCS)
The plan consists of 3 parts
Basic Plan - Provides the basic framework for managing disasters integrating with citiesstatefederal and non-governmental organizations
Emergency Support Functions (ESF) - Focus on operations pertaining to specific operational functions and the positions responsible for carrying them out These annexes clearly describe the policies processes roles and responsibilities for agencies and departments Many ofthe ESFs have shared responsibility between more than one county department and other organizations
ESF 1 Transportation ESF 2 - Communications ESF 3 - Public Works and Engineering ESF 3 - Public Works and Engineering ESF 4 Firefighting ESF 5 - Emergency Management ESF 6 - Mass Care ESF 7 Logistics Management and Resource
ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF 1 2 3 4 5 6 7 8 9 10 11 12
Road Department p
bull 9-1-1 Service District
Emergency Services
Sheriffs Office
Health Services
County Forestry
Finance Department
Community Development
Administration
Fair amp Expo Center
ESF 8 Public Health and Medical Services ESF 9 Search and Rescue ESF 10 Oil and Hazardous Materials ESF 11 Agriculture and Natural Resources ESF 12 - Energy ESF 13 Public Safety and Security ESF 14 Long-term Community Recovery ESF 15 External Affairs
p
Incident Specific Annexes (IA) - Focus on the special planning needs generated by the particular hazard and contain unique and regulatory response details that apply to a single hazard
Supporting documentation is reference throughout the EOP and may be included by appendix or maintained by agencies as a separate document
The goal of this project is to develop a comprehensive document that not only meets state and federal requirements but a useful document to facilitate decision making and project identification throughout Deschutes County as it relates to disaster mitigation
Action Recommended Approve and sign the latest revision ofthe Deschutes County Emergency Operations Plan
Please contact Sgt Garibay at 541-617-3303 if you have questions concerning this request
Bonnie Baker
From Judith Ure Sent Thursday July 02 2015 1247 PM To Bonnie Baker Subject 7-27 Work Session
Bonnie shy
Would you please schedule a business loan request on the 7-27-15 work session agenda Jon Stark from Redmond Economic Development Inc and members of EDCO will be in attendance so if possible can it be the first item
Thanks
Judith
1
Deschutes County Economic Development Loan Fund
Loan Activity and Fund Status as of July 272015
As of July 272015 the unencumbered cash balance available in the Economic Development Loan Fund is approximately $63320
Organization Number of
Employees
Agreement Number
Agreement Date
Loan Amount
Jobs Created Date
Jobs Retained
Date
Date Converted to Grant
Repayment Amount
(principle)
Amount Paid to Date (principle)
Agere Pharmaceuticals Inc 7 2010-745 12152010 $1400000 033112012 0911712013 0511412014 NA NA GL Solutions 39 2010-749 121292010 $5000000 090912012 09092013 0511412014 $1951522 $1951522 Buehner Fry Inc (NAVIS) 27 2011-137 041312011 $5000000 1111612012 111162013 0511412014 NA NA Dent Instruments 6 2011-138 04132011 $1200000 1111112012 1111112013 0511412014 NA NA Alchemy Solutions Inc 13 2011-358 06292011 $2600000 033112013 033112014 NA $2600000 $2600000 Medisiss 24 2011-572 09082011 $4800000 0711812013 0711812014 090312014 NA NA Geo-Spatial Solutions Inc 10 2011-641 103112011 $2000000 0712212013 072212014 Pending $10000 $1000000 Central Oregon Trucking 35 2012-311 060612012 $5000000 0411112014 0411112016 090312014 NA NA Consumer Cellular Inc 200 2012-584 111262012 $5000000 030112014 030112015 111512014 NA $50000 Energyneering 17 2012-643 121262012 $3400000 033112012 063012104 09032014 NA NA Venture Catalyst NA 2013-025 0212112013 $2000000 NA NA NA NA NA NAVIS 26 2013-238 061132013 $5000000 0112812015 0112812016 Vantage Clinical Solutions Inc 5 2013-427 07302013 $1000000 030412015 03042016 Paladin Data Corporation Inc 16 2013-523 1011712013 $3200000 0411612015 0411612016 BasX 50 2014-340 061142014 $5000000 1212412015 12242016 Humm Kombucha 25 2014-504 091172014 $5000000 123112016 123112017 Wild Harvest 25 2014-648 121162014 $5000000 0712412016 0712412017 i3d Manufacturing 12 2015-439 Pending $2400000 050112017 050112018 Kollective Technology Inc 25 2015-438 Pending $5000000 050112017 050112018 Total 562 $69000000
partial conversion
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Deschutes County Board of County Commissioners
Discretionary Grant Program
Board Meeting Date July 8 2015
Organization Opportunity Knocks
Organization Description A 50 1 (c)6 organization founded in 1996 that brings entrepreneurs and business leaders from Central Oregon together for peer-based training and problem-solving Currently maintains 150 members 16 teams and 32 volunteer facilitators and is seeking to hire an Executive Director Board members include representatives from EDCO and the Bend Chamber
Project Name Restructuring
Project Description Support process of restructuring the organization including making changes to Board leadership management mission messaging programs and procedures
Project Period Through November 1 2015
Amount of Request $2400
Previous Grants None recorded
Approved ___________________________________________________________
Declined
Deschutes County Board of Commissioners PO Box 6005 Bend OR 97701-6005
1300 NW Wall Street Suite 200 Bend OR Telephone 541-388-6571 Fax 541-385-3202
Website wwwdeschutesorg
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Todays Date 11-7_6_1_5____---J1 Project Name I Restructuring I ~----~~========~
Project Beginning Date I 71115 I Project End Date 1_D_ec__3_l_2_0_15 ____----l1
Amount Requested I $2400 I Date Funds Needed 1_A_S_A_P_______JI
Name of Applicant organization l_O_p_po_rtu_n_ity_Kn_o_c_ks_________________--
AddressI PO Box 9073
City amp Zip Code 1 Bend 97708 I Tax ID 30-0468254
Contact Name(s) I Jim Schell ITelepbone _____--l1_5_41_7_8_8_-7_1_37
Fax I IEmail Address 1_Jim_s_ch_e_ll_5__gm_ai_1_co_ffi________----
On a separate sheet(s) please briefly answer the following questions
1 Describe the applicant organization including its purpose leadership structure and activities
2 Describe the proposed project or activity 3 Provide a timeline for completing the proposed project or activity 4 Explain how the proposed project or activity will positively impact the community 5 Identify the specific communities or groups that will benefit 6 Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions if any Itemize anticipated expenditures 7 If the grant will support an ongoing activity explain how it will be funded in the future
Attach
Proof of the applicant organizations non-profit status
Applicant may be contacted during the review process and asked to provide a complete line item budget
OPPORTUNITY
KNOCKS
Describe the applicant organization
We are Opportunity Knocks (OK) we provide peer-based training and problem-solving for
entrepreneurs and business leaders throughout Central Oregon We do this by assembling and
facilitating teams of 10 to 12 entrepreneurs and business owners and in the process creating
an environment for them to grow and succeed
Founded in 1996 we now have 150 members 16 teams and 32 facilitators All of the
facilitators are volunteers we will have one paid Executive Director and are currently hiring for
this position We will have a volunteer Board of 19 when we are finished recruiting members
our Board Chair is jim Schell OKs original founder Board members include representatives
from EDCO Bends Chamber of Commerce and the SBDC
The 16 teams of entrepreneurs and business owners meet once a month for three hours at
various donated meeting rooms around Bend and Redmond Two volunteer co-facilitators
administrate and facilitate the monthly meetings following a time-tested format Members sign
Confidentiality Agreements upon joining they also commit to attending at least ten meetings
every year
A key element of the Restructuring we are currently undergoing is the adoption of the
Entrepreneurial Team Board of Directors model This model dictates that the OK board will be
include four entrepreneurial teams of four members each those teams will be entrepreneurial
in that they make the decisions within their area of expertise (The Board Chair can veto their
decisions if he deems them to threaten the financial stability of OK) The four four-person
teams include 1) FundraisingSponsors 2) Facilitators Programs 3) MarketingBranding and 4)
Membership The Board also includes a two-person Finance Committee and a one-person Legal
Committee in addition to the Board Chair
Opportunity Knocks believes that by helping small businesses and their ownersmanagers
succeed we do the following for our community
1) We create new jobs
2) We enhance existing jobs
Proposed project or activity
The proposed project is not exactly proposed rather it is currently in process OK is in the process of restructuring a restructuring that will include its leadership management mission and messaging OK has been in existence for 19 years many of its processes and procedures need revisiting and updating Thus the entire organization is being changed beginning with the makeup and function of the Board of Directors down to the template of the monthly meetings
OKs cash position is not strong this grant request is being made to provide financial assistance to the organization as we work through our restructuring project Once our Executive Director is hired (interviews are being conducted as this is written) and our first Board meeting is held we will begin several new fund raising and sponsor programs Our first meeting of the restructured Board will be July 21 and we expect to have our new ED in place by that time From that point forward our new leadership and management team will effectively be in place
Timeline for the Restructuring Project
We expect the restructuring infrastructure to be in place by August 1 that date that will also kick off whatever other new programs the Board develops Our strongest membership renewal months begin in October and run through April thus once we reach October 2015 our cash flow will turn around The results of our new management and procedures are expected to begin increasing membership from the current 150 members by October 1 We are forecasted to reach cash-flow-neutral or better by November 1
How the proposed project will positively impact the community
As explained earlier in this grant request our goals are by helping our businesses grow and succeed we willi enhance the jobs of our member-businesss current employees and 2) create jobs for new employees
Identify specific communities or groups that will benefit
OK currently has teams in Bend in Redmond thus our services will immediately help the business owners and their employees within those communities We have from time to time attempted to establish teams in other Central Oregon communities but to date those efforts have failed
How grant funds will be used and what are the matching funds or in-kind contributions
Grant funds will be used to provide operating monies during the restructuring period from approximately August 1 and November 1 until the results kick in In addition to this grant OK is reaching out to its stable of corporate partners including such firms as Bendbroadband Bank
of the Cascades US Bank and a half dozen others OK also receives in-kind support from Combined Communications and Cascade Business News
How OK will be funded in the future
OK has been financially sustainable for 19 years our financial projections show that as a result of the restructuring our financial sustainability (positive cash flow) will return by January 1 2016
Judith Ure
From Jim Schell ltjimscheIl5gmailcomgt Sent Saturday July 18 2015 507 AM To Judith Ure Subject RE Discretionary Grant request Attachments Copy of 20150203 - 2015 OK Budgetxlsx Copy of OK Cash Forecast 6302015xlsx
Hi Judith
Sorry Im tardy in responding to your email Ive been traveling and couldnt access my files
Re your requests Im attaching the Budget for 2015 Im also attaching the Cash Flow forecast for the balance of the year You will note it shows a cash shortfall of $14126
The Cash Flow forecast is the tool were using for coming up with the funding needed We havent done a revised Budget because the budget is running pretty much as projected with the exception of membership revenues As you can see other than salaries were a low budget organization we dont spend much money We have a lot of volunteers with our new Board format well have 19 volunteer board members and 32 volunteer facilitators
In addition to our membership fees of $67000 we have $8000 in sponsor donations Those sponsors include Bank of the Cascades US Bank and Bendbroadband
The funding gap will be made up of increased membership fees which will come from our new management including the 19 member board We will also solicit new sponsors given our new messaging of being a job creation organization Most of our sponsor money comes in the month of January so we anticipate that once we reach January 1 well be healthy again
Please let me know if there are further questions you need answering Thanks for your help
Jim
Jim Schell Working on cool stuff JimSche1l5gmailcom 541-788-7137
TEDXBend
From Judith Ure [mailtoJudithUredeschutesorg] Sent Tuesday July 14 2015 1113 AM To Jim Schell Subject RE Discretionary Grant request
1
~~)~l4 OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Memberships Fees
$ TIer 1 $ TIer 2 $ Cancelled Membership TIer 1 $ Cancelled Membership TIer 2
Total Membership Fees
Jan
3555 1490
5045
Feb
2765 745
3510
Mar
3160 745
390S
8Rr
5530 1490
7020
Mi
5135 745
5880
Jun
5530 1490
7Ot()
Jul
3950
3950
~
6320 745
7065 -shy
~
7900 1490
9390
Oct
4345 745
5090
Nov
4740
4740
Dec
3555 1490
5045
Totals
56485 1117S
67660
Categorization
Revenue
Best Practices Seminar ticket sales Sponsorships
Total Best Practices Revenue Seminar Income - Not BP Annual Celebration
Ticket sales Title sponsorship income Table sponsorship income
1200
1200
1200
1200
1200
1200
2000
1200
1200
4800
4soo
2000
Revenue Revenue
Total Annual Celebration Revenue 2000 2000 Revenue Sponsorship Income
Patron sponsorships 6000 6000
Total Sponsorships 6000 6000 Revenue Mise Income 9 9 9 9 9 9 9 9 9 9 9 9 108 Revenue
TOTAL REVENUE 11054 4719 3914 8229 5889 7029 3959 7074 12599 6299 4749 5054 SO568
~~-~ I amp4k dhlfiSJU _) JMeSJb$tCB~ cMkJ MtU 24isa1iapoundtdkbAWampi4bkJASl
120
-1 0 -~~- PPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8QI ~ Jun Jul 8lamp ~ Oct Nov Dec Totals Catelorization Cost of Goods Sold Annual Celebration
Audio Visual 300 300 Foodmiddot a II attendees 3100 3100 Rent
Awards 120
linens 200 200 Flowers 250 250 Giveaways 350 350 Office Supplies 26 26
labor 500 500 Other expenses 200 200
Total Annual Celebration Costs 5046 5046 Variable
Best Practices
Advertising 46 46 46 46 184
Rent 180 180 180 180 720
Food 470 470 470 470 1880
Event registration 53 53 53 53 212
Total Best Practices Costs 749 749 749 749 2996 Variable
Seminar Othermiddot Best Practices NA Variable
TOTAL COGS 749 749 5795 749 8042
GROSS PROFIT 10305 4719 3914 7480 5889 7029 3959 7074 6804 5550 4749 5054 72526
~~~ lshy
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8Jlc MY Jun lui 8amp ~ Oct Nov Dec I2 Categorization Operating Expenses Payroll
Dir Bus Dev Position 200 200 200 200 200 200 200 200 200 200 200 200 2400 Fixed DBD - Variable (Member Renewal) 1766 1090 1367 2319 2058 2319 1383 2335 3287 1643 1659 1628 22852 Variable DBD - Variable (New Member) 296 296 296 296 296 296 1778 Variable Facilitator Managment Position 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 16500 Fixed Facilitator Manager - Variable a 947 1020 89185 2859 Variable Admin amp Finance Position BOO BOO 800 800 800 800 800 800 800 800 800 800 9600 Fixed Payroll Processing Fees Fixed Taxesbenefits 427 359 387 577 456 482 490 483 579 504 416 263 5421 Fixed
Total payroll amp Related 4692 4246 4253 6638 5014 5597 5393 5614 6365 5835 4575 3187 61409 General Operating Expense
Advertising 42 42 42 42 42 42 42 42 42 42 42 42 504 Fixed Marketing Bank charges Continuing educationstaff 5 5 5 5 5 5 5 5 5 5 5 5 60 Discretionary Duessubscriptions 250 250 Discretionary Equipment purchases 10 10 10 10 10 10 10 10 10 10 10 10 120 Discretionary Facilitator Training 350 350 700 Discretionary Team Facilitator Gift 50 50 Discretionary Team IT support Discretionary InternetFax Telephone 70 70 70 70 70 70 70 70 70 70 70 70 840 Fixed Insurance- liability 560 560 Fixed Insurance- 0amp0 507 287 287 1081 Fixed Ucense amp fees 50 SO 50 150 Fixed Meals -business 50 50 50 50 50 50 50 50 50 SO 50 50 600 Discretionary Merchant program 100 100 100 100 100 100 100 100 100 100 100 100 1200 Fixed Mileage expense 100 100 100 100 100 100 100 100 100 100 100 100 1200 Discretionary Office supplies 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Postage 50 50 100 Discretionary Printing and design 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Marketing Professional fees 200 200 Fixed Rent Fixed Website hostingsupport 58 58 58 58 58 58 58 58 58 58 58 58 696 Fixed Marketing Miscellaneous expenses 40 40 40 40 40 40 40 40 40 40 40 40 480 Discretionary $1250 to Marketing
Total General Operating Expenses 865 515 715 515 1372 1125 615 802 515 B02 915 515 9271
TOTAL OPERATING EX PENSE 5557 4761 4968 7153 6386 6722 6008 6416 6880 6637 5490 3702 70680
NET INCOME (LOSS) 4748 (42) (1054) 327 (497) 307 (2049) 658 (76) (1087) (741) 1353 1846
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar AI[ ~ l Jul i11I ~ Oct Nov Dec Tot~-~ Categorization
Bllslune Budget by category Jan Feb Mar Apr Mav Jun Jul Aug Sap Oct Nov Dec Totals
Revenue Budget Expense Discretionary Expense Variable Expense Fixed
Budget Surplus (Deficit)
$ $ $ $ $
11054 545
2515 3247 4748
$ $ $ $ $
4719 245
1387 3129
(42)
$ 3914 $ 245
$ 1367 $ 3357 $ (1054)
$ $ $ $ $
8229 245
4311 3347
327
$ 5889 $ 595 $ 2058
$ 3733 $ (497)
$ 7029 $ 245 $ 2615 $ 3862 $ 307
$ $ $ $ $
3959 345
2402 3260
(2049)
$ $ $ $ $
7074 245
2631 3540
658
$ 12599 $ 245 $ 9081
$ 3349 $ (76)
$ $ $ $ $
6299 245
3580 3561
(1087)
$ 4749 $ 595 $ 1659 $ 3236 $ (741)
$ $ $ $ $
5054 245
1924 1533 1353
$ 80568 $ 4040 $ 35530 $ 39152 $ 1846
Revenue Discretionary Variable Fixed
Reserve Budget $ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846 Cash + Cum Surplus
cantingeneYPIanCostSaVlnpbullmiddotmiddot -Mar Apr May Jull Jut AlIi Sap Oct Nov Dec Totals
Potential Cost Savings Discretionary $ 109 $ 49 $ 49 $ 49 $ 119 $ 49 $ 69 $ 49 $ 49 $ 49 $ 119 $ 49 $ Variable $ 251 $ 139 $ 137 $ 431 $ 206 $ 262 $ 240 $ 263 $ 908 $ 358 $ 166 $ 192 $ Fixed $ $ $ $ $ $ $ $ $ $ $ $ $
3553
4361Maximum Cost SavIngs $ 360 $ 188 $ 186 $ 4SO $ 325 $ 311 $ 309 $ 312 $ 957 $ 407 $ 285 $ 241 $ Target of Above
Talllet Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ I 0i6 I Expense Target $ 6306 $ 4761 $ 4968 $ 7902 $ 6386 $ 6722 $ 6008 $ 6416 $ 12675 $ 7386 $ 5490 $ 3702 $ 78722
RasUItIIIIQ$Ii PIofiIe] ~ CiMar Apr May middotJUII Jul Aug Sap ~ Nov Dec
Starting Cash Position ~~~$ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494
Budgets Surplus (Deficit) Above $ 4748 $ (42) $ (1054) $ 327 $ (497) $ 307 $ (2049) $ 658 $ (76) $ (1087) $ (741) $ 1353
Add Back Target Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846Reserve Target $ 7748 $ 7706 $ 6652 $ 6978
Notd
l1~~r~~11rM----middot-~middotmiddotil~(gt1-~~~~ jiRS amp1_ampamp)1 iJi I$i k14dMW Ki$ 6 bull Wi
opportunity Knocks
Cash Forecast Projected Projected Projected Projected Projected Projected
73115 83115 93015 103015 113015 123115 Cash Balance 10693 6524 (1642) (2931) (7178) (9422) Less June payroll paid in July (5104) Receipts
Dues 4000 I 1710 I 739~ I nnm~~ 5215 I 2355 Sponsorships
Grants
Other
Total Receipts 4000 1110 1399 3099 5215 2355
Disbursements
Payroll amp Related
Marketing Related
Rent
Office Expenses
Dues amp Subscriptions
Insurance
Mileage
Merchant Charges
Meals
Facilitator Training
Misc
2450 8830 7929 6300 6300 6300 82 82 82 82 82 82
244 244 244 244 244 208 158 158 158 158 158
287 287 100 100 100 100 100 100 100 100 100 100 100 100 50 50 50 50 50 50
350 75 25 25 25 75 25
Ttl Disbursements 3065 9816 8688 1346 1459 1059
Ending Cash 6524 (1642) (2931) (1118) (9422) (14126)
Address
Contact Name(s) I--~---==--tf--------
Deschutes County Board ofCommissioners PO Box 6005 Bend OR 97701-6005
1300 NW Wall Street Suite 200 Bend OR Telephone 541-388-6571 Fax 541-385-3202
Website ~~9eschutC1iOll
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Todays Date I ( -7 - I ) IProject Name I fQf1VOO 13 r-toJ(JJjJS r Project Beginning Date I 3 ~ - J- IProject End Date I g --z - (b
AmountRequested rr$Cgt~tgt7J DateFnndsNeeded1I bur 7- -~I
Fax I Node -------S--~-~-------r
On a separate sheet(s) please briefly answer the foUowing questions
1 Describe the applicant organization including its purpose leadership structure and activities
2 Describe the proposed project or activity 3 Provide a timeline for completing the proposed project or activity 4 Explain how the proposed project or activity will positively impact the community 5 Identify the specific communities or groups that will benefit 6 Describe how grant funds will be used and include the source and amounts ofmatching
funds or in-kind contributions ifany Itemize anticipated expenditures 7 If the grant will support an ongoing activity explain how it will be funded in the future
Attach
Proofofthe applicant organizations non-profit status
Applicant may be contacted during the review process and asked to provide a complete line item budget
Judith Ure
From Tony DeBone Sent Monday July 13 2015 1140 AM To Judith Ure Cc Tom Anderson Subject FW Lottery Grant Request for New Frying Pans Attachments ScanOOOlpdf
Judith
FYI
--Tony
From Mike Daly [mailtodalyexcgcom] Sent Tuesday July 07 2015 1041 AM To Tony DeBonei Tammy Baney Alan Unger Cc Dan Despotopulos Subject Lottery Grant Request for New Frying Pans
Commissioners and Dan Attached is the face page for a Lottery Grant Request for new frying pans for the Egg Crew at the Buckaroo Breakfast Last year we found some useable pans at the local thrift stores but even these were wore out and hardly serviceable The request is for $50000 based on 20 new pans at around $25 dollars a pan We will need egg turners and a couple of serving pans also which would be included in the purchase
I have recently turned in a grant request to Wall Mart here in Redmond for the pans and talked to the Store Manager this morning She said she gets about 8 requests a day for grants but seemed like she may find some pans in the store to donate to us I will let you know if any of this materializes
Also also hit up Fred Meyer for donations and the store manager says they do not donate to organizations any longer This was a corporate decision
Thank you for your consideration
Mike Daly
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Memorandum of Understanding
Internal On-Call Crisis Response Pool
Purpose
There are times the Mobile Crisis Assessment Team (MCA T) is in need of temporary coverage in I
order to provide services when MCAT is understaffed or when existing Crisis on-call staff is otherwise
unavailable At any given time MCAT requires a minimum of three (3) staff members but will
preferably have four (4) staff members at all times In order to ensUIe~continuity of services the
Deschutes County Health Services Department (DCHS) will implement an internal On-Call Crisis
Response Pool (Pool) The Poll will be activated in situations when MCAT is reduced below three (3)
staff members for any reason or at the supervisors discretion during extreme circumstances The Pool
will consist of three (3) staff members from the Health Services Department The Pool is completely
voluntary Employees who are in the pool may resign at any time with a reasonable notice not to exceed
two weeks
Process
When coverage needs have been identified the following process will be used to address unfilled
MCAT Shifts
1 Regular full-time Crisis staffwill provide coverage for unfilled shifts of hours on an onO-call
basis
2 When regular full-time Crisis staff is unable to provide coverage existing Crisis on-call staff
will be utilized to cover such shifts or hours
3 When existing Crisis on-call staff is unable to provide coverage the Pool will be used to cover
such shifts or hours
Qualifications
To be a member of the Pool a Health Services staff member must meet the following qualifications
1 The Employee must be a Behavioral Health Specialist II
2 The Employee must live within a 30 minute drive of St Charles Redmond and St Charles
Bend within 30 minutes ofbeing contacted with regard to an existing crisis situation
3 Each Member of the Pool must attend Civil Commitment Investigator Training within 6
33 months of being appointed to the Pool
34 4 The Employee must receive approval from their Supervisor to participate in the pool
35
36 The Pool will be reviewed at least annually to ensure all members meet these qualifications
37
38 In addition to the above stated qualifications preference will be given to Pool candidates who have the
39 following experience
40 1 Prior crisis civil commitment andor SPMI experience
41 2 Social Work or Counseling
42 3 When two or more staff has the same qualifications seniority will be the deciding factor
43
44 Training
45 1 The County will incur all costs associated with trainings associated with the Crisis PooL
46 2 The County will afford 4 hours of shadowing to staff selected for the Crisis Pool
47 Work Shift
48 Work Shift for Pool Members
49 I An MCAT shift is from 700 am to 700 pm or 700 pm to 700 am
50 2 On-call shifts will generally be 12 or 24 hours but Pool members may be called to fill only
51 portions of such shifts depending on MCAT team needs If the Crisis Team is unable to cover
52 MCA T needs during daytime hours a 24-hour shift may be required Otherwise a 12-hour shift
53 from 7 pm to 7 am may be sufficient
54 3 On-call shifts will be offered to individuals in the Pool on a rotating basis The rotation will be
55 established by the Crisis Team Supervisor andor the Program Manger Ifa Pool member is
56 unable to fill an on-call shift the Pool member will be skipped and the shift will be offered to
57 the next Pool member in the rotation
58 4 Providers in the Pool may work a maximum of48 hours in addition to the staff members
59 regular work schedule during anyone week period (for MCAT this would mean no more than
60 48 additional hours to standard schedule and per additional MCA T Scheduling and Employment
61 Agreement requirements)
62 5 Exceptions to the established Pool rotation can be made on an emergency basis at the discretion
63 of the Crisis Team supervisor andor Program Manager
64 6 Ifa Pool member wishes to cover hours on an on-call basis pursuant to this MOU that occur
65 during their normal work schedule or during hours they are otherwise scheduled to perform their
66 usual and customary job duties the Pool member must first obtain supervisory approval to do so
7)
67 and must use Time Management Leave (TML) to cover any hours they miss while covering
68 such hours pursuant to this MOU
69 7 Although shifts can vary dramatically based on the crisis calls received on average an MCAT
70 staff member spends about six (6) to nine (9) hours during a typical 12-hour shift responding to
71 a crisis call and documenting their services
72
73 Additional Duties
74 1 Attendance at the 700 am staff turnover meeting following a night on-call is required
75 middot2 Attendance at the 700 am turnover meeting following a day on-call may be required
76 3 Call-in options to the 700 am turnover meeting may 00 available
77
78 Further Information
79 1 MCAT County vehicle and mobile phone will be provided
80 2 MCAT Surface Pros will be utilized for documentation
81
82 Communication
83 1 If the Crisis Pool staff calls in for their following normal shift Admin Staff will be utilized to
84 call and cancel appointments for their clients
85
86 Stipends
87 1 A Pool member will receive a $250 stipend for 12-hour shift
88 2 A Pool member will receive a $500 for 24-hour shift
89 3 A Pool member unable to complete a shift (ie sick emergency ect) or who is utilized for only
90 a portion of a shift will be paid a prorated portion ofthe stipend based on the number of hours
91 completed divided by the total hours in the shift
92 4 No additional TML will accrue for Pool members for on-call shifts
93 5 Attendance at the 700 am staff turnover meeting is included in the stipend
94 6 Basis for Stipend - Under the MCA T contract employees are paid the equivalent of 10 hours
95 for a 24-hour shift A behavioral Health Specialist II is a grade 22A A 22A at step 9 is paid
96 $332003Ihr (or $332 for 10 hours of work) As a motivation to take the shifts the stipend
97 represents 15x the rate or $49 for 10 hours of work We rounded up to $500 The 12-hour shift
98 is half of the 24-hour shift
99
100 General Provisions
101 1 MCAT employees and members of the Pool are represent by AFSCME MCAT employees
102 AFSCME and Deschutes County agree that the terms and conditions of employment reflected in
103 and governed by this MOU are unique to MCAT and the Pool and do not create a precedent or
104 an enforceable proactive or policy or otherwise affect or impact in any way other County
105 employees covered by the AFSCME Collective Bargaining Agreement (CBA) Except for the
106 terms and conditions of employment unique to MCAT employees as stated fully in the MCAT
107 employees Operating Agreement as well as the members of the Pool that are agreed to herein
108 all terms and conditions of employment for MCAT employees and members ofthe Pool shall
109 otherwise be governed by the CBA Deschutes County personnel rules and policies andor
110 DCHS rules and policies To the extent there is any conflict between this MOU the terms and
111 conditions of the MCA T Employees Operating Agreement the terms and conditions ofthe
112 CBA Deschutes County Personnel rules and policies andor DCHS rules and polices the terms
113 and conditions of the MOU shall prevaiL
114 2 Should any provision or provisions of the MOU be construed by a court of competent
115 jurisdiction to be void invalid or unenforceable such construction shall affect only the
116 provision ofprovisions so construed and shall not affect impair or invalidate any of the other
117 provisions of this MOU which shall remain in full force and effect
118 3 The provisions ofthis MOU are contractual and are not mere recitals All terms provisions and
119 conditions of the MOU shall be binding upon and inure to the benefit ofthe parties and to their
120 respective heirs executors administrators agents representatives successors and assigns
121 4 This MOU shall be governed by and interpreted in accordance with the laws of the State of
122 Oregon
123 5 This MOU may be executed in two or more counterparts each of which together shall be
124 deemed an original but all of which together shall constitute one and the same instrument In
125 the event that any signature is delivered by facsimile transmission or bye-mail delivery of a
126 pdf format data file or a similar format such signature shall create a valid and binding
127 obligation of the party executing (or on whose behalf such signature is executed) with the same
128 force and effect as if such facsimile or pdf signature page is original thereof
129 6 Except as otherwise stated herein this MOU constitutes the entire agreement between the
130 parties concerning the subject matter hereof and supersedes any and all prior or
131 contemporaneous negations andor agreements between the parties whether written or oral
132 concerning the subject matter ofthis MOU which are not fully expressed herein This MOU
133 may not be modified or amended except by a writing signed by all parties to the MOU
134 7 This MOU will be in effect for 6 months from the date of signing and will be reviewed with the
135 Union and Management and will be reconsidered for renewal
136
137
138
139
140 Agreed to on this tI day ofJuly 2015
141
142 SIGNATURES
143
144
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147
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149
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151 Oregon AFSCME
152
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157
Deschutes County
Tom Anderson
County Administrator
Deschutes County
Chair DeB one is meeting with the Eastern Oregon Counties Association on August 7
He is attending a forum on marijuana issues as well with various agencies participating Nick Lelack will also attend this Thursday evening
Mr Anderson said there is a public hearing on August 12 to get input from citizens and others on opting out Chair DeB one feels this was not the intent of HB 3400 if a County populace was not strongly opposed to the original ballot vote Mr Anderson stated that the options will be different depending on the zone
There were 53 applications received for the County Information Officer position and those are being reviewed by Mr Anderson and Mr Kropp to narrow them down It is a very important position The posting is closed
Being no other items discussed the meeting was adjourned at 350 pm
DATED this 2( Dayof ~ 2015 for the Deschutes County Board of Commissi~ners
Anthony DeBone Chair
Alan Unger Vice Chair
ATTEST mmlssloner
~~ Recording Secretary
Minutes of Board of Commissioners Work Session Monday July 27 2015 Page 8 of 8 Pages
Deschutes County Board of Commissioners 1300 NW Wall St Suite 200 Bend OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - wwwdeschutesorg
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
130 PM MONDAY JULY 27 2015
1 Consideration of Business Loan Request - Jon Stark EDCO
2 Discussion of Updated Emergency Operations Plan - Nathan Garibay
3 Other Items
PLEASE NOTE At any time during this meeting an executive session could be called to address issues relating to ORS 92660(2) (e) real property negotiations ORS 192660(2) (h) litigation ORS 192660(2)(d) labor negotiations or ORS 92660(2) (b) personnel issues or other
issues under ORS 192660(2) executive session
Meeting dates times and discussion items are subject to change All meetings are conducted in the Board oCommissioners meeting rooms at 1300 NW Wall SI Bend unless othenvise indicated Jjyou have questions regarding a meeting please call 388-6572
Deschutes County encourages persons with disabilities to participate in all programs and activities This eventlocation is accessible to people with disabilities If you need accommodations to make participation possible please call (541) 388-6571 or
send an e-mail to bonniebakerradeschutesorg
BRIEFING PAPER Medline ReNewal
Request for Deschutes County Economic Development Loan Fund
Company Request $28000 EDCO Recommendation $28000 Application Date March 132015 Proposed Job Creation within 24 months of March 13 2015 28 new employees Average Pay for New Employees (all positions excluding commissions) $33495 Industry Medical Device Reprocessing Website wwwmedlinerenewalcom
Company Background Medline ReNewal is a medical device company in Redmond OR that reconditions used medical devices to OEM specifications packaging and sterilization These devices are then sold back to the customer for significant cost savings
Originally formed in Sisters OR in 1997 the company moved to Redmond in 2006 and was purchased by Medline Industries the largest privately held medical supply company in the nation in 2012 They have an aggressive growth strategy and expect significant growth at ReNewal as a result of Medline Industries extensive customer base and distribution model
Medline ReNewal employs many skilled and technical positions with an emphasis around engineering and the bulk of their customers (99) are outside the Central Oregon region Their business model has a significant impact not only on the health care industry by cutting their costs but also on the waste stream across the country by limiting the number of devices that would otherwise end up in landfills Xhile the practice of using reprocessed devices is becoming more widely accepted the industry is still highly regulated by the Food and Drug Administration
Day-to-day management of the Redmond ReNewal division is conducted by Mr Steve Bettis who has a strong background with successful manufacturing companies spanning more than two decades The firm currently operates in three leased building in Redmond Those facilities are no longer able to provide the production and warehouse space necessary to meet current demand let alone accommodate the growth in sales the company is projecting Furthermore separate facilities are not allowing the company to maximize its productivity and cost effectiveness
In order to address the need for additional production and warehouse capacity and to increase efficiencies the parent company Medline Industries Inc began evaluating locations in California Illinois Washington Nuevo Laredo Mexico and Redmond for a 50000 SF facility to relocate and expand the Redmond operations
To
From
Date
Subject
l 1 I I I I l
I ~ ~
Deschutes County Board of CommissionersI
I
I Sgt Nathan Garibay
June 30 2015
Emergency Operations Plan Update and Approval
CommissionerCounty Administrator Approval __________________
Date _______________
The Deschutes County Sheriffs Office is requesting the Board of Commissioners approval of the Emergency Operations Plan
Synopsis
Deschutes County has recently made revisions to the countys Emergency Operations Plan (EOP) adopted in 2010 The plan was last updated in 20 I 0 with the assistance of a contractor Ecology and Environment Inc (EampE) The revisions and updates to this latest EOP consist of ensuring the plan is consistent with the capabilities responsibilities and operational roles of the county departments
The purpose of an EOP is to establish guidance for Deschutes Countys (County) actions during response to and short-term recovery from major emergencies or disasters It promulgates a framework within which the County will bring a combination of technical capabilities and resources plus the sense judgment and expertise of its emergency response personnel department directors and other decision makers Specifically this EOP describes the roles and responsibilities of Deschutes County departments and personnel when an incident occurs and it establishes a strategy and operating guidelines that support implementation of the National Incident Management System (NIMS) including adherence to the concepts and principles ofthe Incident Command System (ICS)
The plan consists of 3 parts
Basic Plan Provides the basic framework for managing disasters integrating with citiesstatefederal and non-governmental organizations
Emergency Support Functions (ESF) - Focus on operations pertaining to specific operational functions and the positions responsible for carrying them out These annexes clearly describe the policies processes roles and responsibilities for agencies and departments Many of the ESFs have shared responsibility between more than one county department and other organizations
ESF 1 Transportation ESF 2 Communications ESF 3 Public Works and Engineering ESF 3 Public Works and Engineering ESF 4 Firefighting ESF 5 - Emergency Management ESF 6 Mass Care ESF 7 Logistics Management and Resource
ESF 8 - Public Health and Medical Services ESF 9 Search and Rescue ESF 10 Oil and Hazardous Materials ESF 11 - Agriculture and Natural Resources ESF 12 - Energy ESF 13 Public Safety and Security ESF 14 - Long-term Community Recovery ESF 15 External Affairs
ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
Road Department
9middot1middot1 Service District
Emergency Services
Sheriffs Office
Health Services
county Forestry
Finance Department
Community Development
Administration
Table 1 ESF and County Department Crosswalk (P =Primary S= Support)
Incident Specific Annexes (IA) - Focus on the special planning needs generated by the particular hazard
and contain unique and regulatory response details that apply to a single hazard
Supporting documentation is reference throughout the EOP and may be included by appendix or
maintained by agencies as a separate document
The goal of this project is to develop a comprehensive document that not only meets state and federal requirements but a useful document to facilitate decision making and project identification throughout Deschutes County as it relates to disaster mitigation
Action Recommended Approve and sign the latest revision of the Deschutes County Emergency Operations Plan
Please contact Sgt Garibay at 541-617-3303 if you have questions concerning this request
To Deschutes County Board of Commissioners
From Sgt Nathan Garibay
Date June 30 2015
Subject Emergency Operations Plan Update and Approval
CommissionerCounty Administrator Approval __________________
Date _____________
The Deschutes County Sheriffs Office is requesting the Board of Commissioners approval of the Emergency Operations Plan
Synopsis
Deschutes County has recently made revisions to the countys Emergency Operations Plan (EOP) adopted in 2010 The plan was last updated in 2010 with the assistance ofa contractor Ecology and Environment Inc (EampE) The revisions and updates to this latest EOP consist of ensuring the plan is consistent with the capabilities responsibilities and operational roles ofthe county departments
The purpose of an EOP is to establish guidance for Deschutes Countys (County) actions during response
to and short-term recovery from major emergencies or disasters It promulgates a framework within which the County will bring a combination of technical capabilities and resources plus the sense judgment and expertise of its emergency response personnel department directors and other decision makers Specifically this EOP describes the roles and responsibilities of Deschutes County departments and personnel when an incident occurs and it establishes a strategy and operating guidelines that support implementation of the National Incident Management System (NIMS) including adherence to the concepts and principles of the Incident Command System (lCS)
The plan consists of 3 parts
Basic Plan - Provides the basic framework for managing disasters integrating with citiesstatefederal and non-governmental organizations
Emergency Support Functions (ESF) - Focus on operations pertaining to specific operational functions and the positions responsible for carrying them out These annexes clearly describe the policies processes roles and responsibilities for agencies and departments Many ofthe ESFs have shared responsibility between more than one county department and other organizations
ESF 1 Transportation ESF 2 - Communications ESF 3 - Public Works and Engineering ESF 3 - Public Works and Engineering ESF 4 Firefighting ESF 5 - Emergency Management ESF 6 - Mass Care ESF 7 Logistics Management and Resource
ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF 1 2 3 4 5 6 7 8 9 10 11 12
Road Department p
bull 9-1-1 Service District
Emergency Services
Sheriffs Office
Health Services
County Forestry
Finance Department
Community Development
Administration
Fair amp Expo Center
ESF 8 Public Health and Medical Services ESF 9 Search and Rescue ESF 10 Oil and Hazardous Materials ESF 11 Agriculture and Natural Resources ESF 12 - Energy ESF 13 Public Safety and Security ESF 14 Long-term Community Recovery ESF 15 External Affairs
p
Incident Specific Annexes (IA) - Focus on the special planning needs generated by the particular hazard and contain unique and regulatory response details that apply to a single hazard
Supporting documentation is reference throughout the EOP and may be included by appendix or maintained by agencies as a separate document
The goal of this project is to develop a comprehensive document that not only meets state and federal requirements but a useful document to facilitate decision making and project identification throughout Deschutes County as it relates to disaster mitigation
Action Recommended Approve and sign the latest revision ofthe Deschutes County Emergency Operations Plan
Please contact Sgt Garibay at 541-617-3303 if you have questions concerning this request
Bonnie Baker
From Judith Ure Sent Thursday July 02 2015 1247 PM To Bonnie Baker Subject 7-27 Work Session
Bonnie shy
Would you please schedule a business loan request on the 7-27-15 work session agenda Jon Stark from Redmond Economic Development Inc and members of EDCO will be in attendance so if possible can it be the first item
Thanks
Judith
1
Deschutes County Economic Development Loan Fund
Loan Activity and Fund Status as of July 272015
As of July 272015 the unencumbered cash balance available in the Economic Development Loan Fund is approximately $63320
Organization Number of
Employees
Agreement Number
Agreement Date
Loan Amount
Jobs Created Date
Jobs Retained
Date
Date Converted to Grant
Repayment Amount
(principle)
Amount Paid to Date (principle)
Agere Pharmaceuticals Inc 7 2010-745 12152010 $1400000 033112012 0911712013 0511412014 NA NA GL Solutions 39 2010-749 121292010 $5000000 090912012 09092013 0511412014 $1951522 $1951522 Buehner Fry Inc (NAVIS) 27 2011-137 041312011 $5000000 1111612012 111162013 0511412014 NA NA Dent Instruments 6 2011-138 04132011 $1200000 1111112012 1111112013 0511412014 NA NA Alchemy Solutions Inc 13 2011-358 06292011 $2600000 033112013 033112014 NA $2600000 $2600000 Medisiss 24 2011-572 09082011 $4800000 0711812013 0711812014 090312014 NA NA Geo-Spatial Solutions Inc 10 2011-641 103112011 $2000000 0712212013 072212014 Pending $10000 $1000000 Central Oregon Trucking 35 2012-311 060612012 $5000000 0411112014 0411112016 090312014 NA NA Consumer Cellular Inc 200 2012-584 111262012 $5000000 030112014 030112015 111512014 NA $50000 Energyneering 17 2012-643 121262012 $3400000 033112012 063012104 09032014 NA NA Venture Catalyst NA 2013-025 0212112013 $2000000 NA NA NA NA NA NAVIS 26 2013-238 061132013 $5000000 0112812015 0112812016 Vantage Clinical Solutions Inc 5 2013-427 07302013 $1000000 030412015 03042016 Paladin Data Corporation Inc 16 2013-523 1011712013 $3200000 0411612015 0411612016 BasX 50 2014-340 061142014 $5000000 1212412015 12242016 Humm Kombucha 25 2014-504 091172014 $5000000 123112016 123112017 Wild Harvest 25 2014-648 121162014 $5000000 0712412016 0712412017 i3d Manufacturing 12 2015-439 Pending $2400000 050112017 050112018 Kollective Technology Inc 25 2015-438 Pending $5000000 050112017 050112018 Total 562 $69000000
partial conversion
---------
Deschutes County Board of County Commissioners
Discretionary Grant Program
Board Meeting Date July 8 2015
Organization Opportunity Knocks
Organization Description A 50 1 (c)6 organization founded in 1996 that brings entrepreneurs and business leaders from Central Oregon together for peer-based training and problem-solving Currently maintains 150 members 16 teams and 32 volunteer facilitators and is seeking to hire an Executive Director Board members include representatives from EDCO and the Bend Chamber
Project Name Restructuring
Project Description Support process of restructuring the organization including making changes to Board leadership management mission messaging programs and procedures
Project Period Through November 1 2015
Amount of Request $2400
Previous Grants None recorded
Approved ___________________________________________________________
Declined
Deschutes County Board of Commissioners PO Box 6005 Bend OR 97701-6005
1300 NW Wall Street Suite 200 Bend OR Telephone 541-388-6571 Fax 541-385-3202
Website wwwdeschutesorg
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Todays Date 11-7_6_1_5____---J1 Project Name I Restructuring I ~----~~========~
Project Beginning Date I 71115 I Project End Date 1_D_ec__3_l_2_0_15 ____----l1
Amount Requested I $2400 I Date Funds Needed 1_A_S_A_P_______JI
Name of Applicant organization l_O_p_po_rtu_n_ity_Kn_o_c_ks_________________--
AddressI PO Box 9073
City amp Zip Code 1 Bend 97708 I Tax ID 30-0468254
Contact Name(s) I Jim Schell ITelepbone _____--l1_5_41_7_8_8_-7_1_37
Fax I IEmail Address 1_Jim_s_ch_e_ll_5__gm_ai_1_co_ffi________----
On a separate sheet(s) please briefly answer the following questions
1 Describe the applicant organization including its purpose leadership structure and activities
2 Describe the proposed project or activity 3 Provide a timeline for completing the proposed project or activity 4 Explain how the proposed project or activity will positively impact the community 5 Identify the specific communities or groups that will benefit 6 Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions if any Itemize anticipated expenditures 7 If the grant will support an ongoing activity explain how it will be funded in the future
Attach
Proof of the applicant organizations non-profit status
Applicant may be contacted during the review process and asked to provide a complete line item budget
OPPORTUNITY
KNOCKS
Describe the applicant organization
We are Opportunity Knocks (OK) we provide peer-based training and problem-solving for
entrepreneurs and business leaders throughout Central Oregon We do this by assembling and
facilitating teams of 10 to 12 entrepreneurs and business owners and in the process creating
an environment for them to grow and succeed
Founded in 1996 we now have 150 members 16 teams and 32 facilitators All of the
facilitators are volunteers we will have one paid Executive Director and are currently hiring for
this position We will have a volunteer Board of 19 when we are finished recruiting members
our Board Chair is jim Schell OKs original founder Board members include representatives
from EDCO Bends Chamber of Commerce and the SBDC
The 16 teams of entrepreneurs and business owners meet once a month for three hours at
various donated meeting rooms around Bend and Redmond Two volunteer co-facilitators
administrate and facilitate the monthly meetings following a time-tested format Members sign
Confidentiality Agreements upon joining they also commit to attending at least ten meetings
every year
A key element of the Restructuring we are currently undergoing is the adoption of the
Entrepreneurial Team Board of Directors model This model dictates that the OK board will be
include four entrepreneurial teams of four members each those teams will be entrepreneurial
in that they make the decisions within their area of expertise (The Board Chair can veto their
decisions if he deems them to threaten the financial stability of OK) The four four-person
teams include 1) FundraisingSponsors 2) Facilitators Programs 3) MarketingBranding and 4)
Membership The Board also includes a two-person Finance Committee and a one-person Legal
Committee in addition to the Board Chair
Opportunity Knocks believes that by helping small businesses and their ownersmanagers
succeed we do the following for our community
1) We create new jobs
2) We enhance existing jobs
Proposed project or activity
The proposed project is not exactly proposed rather it is currently in process OK is in the process of restructuring a restructuring that will include its leadership management mission and messaging OK has been in existence for 19 years many of its processes and procedures need revisiting and updating Thus the entire organization is being changed beginning with the makeup and function of the Board of Directors down to the template of the monthly meetings
OKs cash position is not strong this grant request is being made to provide financial assistance to the organization as we work through our restructuring project Once our Executive Director is hired (interviews are being conducted as this is written) and our first Board meeting is held we will begin several new fund raising and sponsor programs Our first meeting of the restructured Board will be July 21 and we expect to have our new ED in place by that time From that point forward our new leadership and management team will effectively be in place
Timeline for the Restructuring Project
We expect the restructuring infrastructure to be in place by August 1 that date that will also kick off whatever other new programs the Board develops Our strongest membership renewal months begin in October and run through April thus once we reach October 2015 our cash flow will turn around The results of our new management and procedures are expected to begin increasing membership from the current 150 members by October 1 We are forecasted to reach cash-flow-neutral or better by November 1
How the proposed project will positively impact the community
As explained earlier in this grant request our goals are by helping our businesses grow and succeed we willi enhance the jobs of our member-businesss current employees and 2) create jobs for new employees
Identify specific communities or groups that will benefit
OK currently has teams in Bend in Redmond thus our services will immediately help the business owners and their employees within those communities We have from time to time attempted to establish teams in other Central Oregon communities but to date those efforts have failed
How grant funds will be used and what are the matching funds or in-kind contributions
Grant funds will be used to provide operating monies during the restructuring period from approximately August 1 and November 1 until the results kick in In addition to this grant OK is reaching out to its stable of corporate partners including such firms as Bendbroadband Bank
of the Cascades US Bank and a half dozen others OK also receives in-kind support from Combined Communications and Cascade Business News
How OK will be funded in the future
OK has been financially sustainable for 19 years our financial projections show that as a result of the restructuring our financial sustainability (positive cash flow) will return by January 1 2016
Judith Ure
From Jim Schell ltjimscheIl5gmailcomgt Sent Saturday July 18 2015 507 AM To Judith Ure Subject RE Discretionary Grant request Attachments Copy of 20150203 - 2015 OK Budgetxlsx Copy of OK Cash Forecast 6302015xlsx
Hi Judith
Sorry Im tardy in responding to your email Ive been traveling and couldnt access my files
Re your requests Im attaching the Budget for 2015 Im also attaching the Cash Flow forecast for the balance of the year You will note it shows a cash shortfall of $14126
The Cash Flow forecast is the tool were using for coming up with the funding needed We havent done a revised Budget because the budget is running pretty much as projected with the exception of membership revenues As you can see other than salaries were a low budget organization we dont spend much money We have a lot of volunteers with our new Board format well have 19 volunteer board members and 32 volunteer facilitators
In addition to our membership fees of $67000 we have $8000 in sponsor donations Those sponsors include Bank of the Cascades US Bank and Bendbroadband
The funding gap will be made up of increased membership fees which will come from our new management including the 19 member board We will also solicit new sponsors given our new messaging of being a job creation organization Most of our sponsor money comes in the month of January so we anticipate that once we reach January 1 well be healthy again
Please let me know if there are further questions you need answering Thanks for your help
Jim
Jim Schell Working on cool stuff JimSche1l5gmailcom 541-788-7137
TEDXBend
From Judith Ure [mailtoJudithUredeschutesorg] Sent Tuesday July 14 2015 1113 AM To Jim Schell Subject RE Discretionary Grant request
1
~~)~l4 OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Memberships Fees
$ TIer 1 $ TIer 2 $ Cancelled Membership TIer 1 $ Cancelled Membership TIer 2
Total Membership Fees
Jan
3555 1490
5045
Feb
2765 745
3510
Mar
3160 745
390S
8Rr
5530 1490
7020
Mi
5135 745
5880
Jun
5530 1490
7Ot()
Jul
3950
3950
~
6320 745
7065 -shy
~
7900 1490
9390
Oct
4345 745
5090
Nov
4740
4740
Dec
3555 1490
5045
Totals
56485 1117S
67660
Categorization
Revenue
Best Practices Seminar ticket sales Sponsorships
Total Best Practices Revenue Seminar Income - Not BP Annual Celebration
Ticket sales Title sponsorship income Table sponsorship income
1200
1200
1200
1200
1200
1200
2000
1200
1200
4800
4soo
2000
Revenue Revenue
Total Annual Celebration Revenue 2000 2000 Revenue Sponsorship Income
Patron sponsorships 6000 6000
Total Sponsorships 6000 6000 Revenue Mise Income 9 9 9 9 9 9 9 9 9 9 9 9 108 Revenue
TOTAL REVENUE 11054 4719 3914 8229 5889 7029 3959 7074 12599 6299 4749 5054 SO568
~~-~ I amp4k dhlfiSJU _) JMeSJb$tCB~ cMkJ MtU 24isa1iapoundtdkbAWampi4bkJASl
120
-1 0 -~~- PPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8QI ~ Jun Jul 8lamp ~ Oct Nov Dec Totals Catelorization Cost of Goods Sold Annual Celebration
Audio Visual 300 300 Foodmiddot a II attendees 3100 3100 Rent
Awards 120
linens 200 200 Flowers 250 250 Giveaways 350 350 Office Supplies 26 26
labor 500 500 Other expenses 200 200
Total Annual Celebration Costs 5046 5046 Variable
Best Practices
Advertising 46 46 46 46 184
Rent 180 180 180 180 720
Food 470 470 470 470 1880
Event registration 53 53 53 53 212
Total Best Practices Costs 749 749 749 749 2996 Variable
Seminar Othermiddot Best Practices NA Variable
TOTAL COGS 749 749 5795 749 8042
GROSS PROFIT 10305 4719 3914 7480 5889 7029 3959 7074 6804 5550 4749 5054 72526
~~~ lshy
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8Jlc MY Jun lui 8amp ~ Oct Nov Dec I2 Categorization Operating Expenses Payroll
Dir Bus Dev Position 200 200 200 200 200 200 200 200 200 200 200 200 2400 Fixed DBD - Variable (Member Renewal) 1766 1090 1367 2319 2058 2319 1383 2335 3287 1643 1659 1628 22852 Variable DBD - Variable (New Member) 296 296 296 296 296 296 1778 Variable Facilitator Managment Position 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 16500 Fixed Facilitator Manager - Variable a 947 1020 89185 2859 Variable Admin amp Finance Position BOO BOO 800 800 800 800 800 800 800 800 800 800 9600 Fixed Payroll Processing Fees Fixed Taxesbenefits 427 359 387 577 456 482 490 483 579 504 416 263 5421 Fixed
Total payroll amp Related 4692 4246 4253 6638 5014 5597 5393 5614 6365 5835 4575 3187 61409 General Operating Expense
Advertising 42 42 42 42 42 42 42 42 42 42 42 42 504 Fixed Marketing Bank charges Continuing educationstaff 5 5 5 5 5 5 5 5 5 5 5 5 60 Discretionary Duessubscriptions 250 250 Discretionary Equipment purchases 10 10 10 10 10 10 10 10 10 10 10 10 120 Discretionary Facilitator Training 350 350 700 Discretionary Team Facilitator Gift 50 50 Discretionary Team IT support Discretionary InternetFax Telephone 70 70 70 70 70 70 70 70 70 70 70 70 840 Fixed Insurance- liability 560 560 Fixed Insurance- 0amp0 507 287 287 1081 Fixed Ucense amp fees 50 SO 50 150 Fixed Meals -business 50 50 50 50 50 50 50 50 50 SO 50 50 600 Discretionary Merchant program 100 100 100 100 100 100 100 100 100 100 100 100 1200 Fixed Mileage expense 100 100 100 100 100 100 100 100 100 100 100 100 1200 Discretionary Office supplies 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Postage 50 50 100 Discretionary Printing and design 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Marketing Professional fees 200 200 Fixed Rent Fixed Website hostingsupport 58 58 58 58 58 58 58 58 58 58 58 58 696 Fixed Marketing Miscellaneous expenses 40 40 40 40 40 40 40 40 40 40 40 40 480 Discretionary $1250 to Marketing
Total General Operating Expenses 865 515 715 515 1372 1125 615 802 515 B02 915 515 9271
TOTAL OPERATING EX PENSE 5557 4761 4968 7153 6386 6722 6008 6416 6880 6637 5490 3702 70680
NET INCOME (LOSS) 4748 (42) (1054) 327 (497) 307 (2049) 658 (76) (1087) (741) 1353 1846
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar AI[ ~ l Jul i11I ~ Oct Nov Dec Tot~-~ Categorization
Bllslune Budget by category Jan Feb Mar Apr Mav Jun Jul Aug Sap Oct Nov Dec Totals
Revenue Budget Expense Discretionary Expense Variable Expense Fixed
Budget Surplus (Deficit)
$ $ $ $ $
11054 545
2515 3247 4748
$ $ $ $ $
4719 245
1387 3129
(42)
$ 3914 $ 245
$ 1367 $ 3357 $ (1054)
$ $ $ $ $
8229 245
4311 3347
327
$ 5889 $ 595 $ 2058
$ 3733 $ (497)
$ 7029 $ 245 $ 2615 $ 3862 $ 307
$ $ $ $ $
3959 345
2402 3260
(2049)
$ $ $ $ $
7074 245
2631 3540
658
$ 12599 $ 245 $ 9081
$ 3349 $ (76)
$ $ $ $ $
6299 245
3580 3561
(1087)
$ 4749 $ 595 $ 1659 $ 3236 $ (741)
$ $ $ $ $
5054 245
1924 1533 1353
$ 80568 $ 4040 $ 35530 $ 39152 $ 1846
Revenue Discretionary Variable Fixed
Reserve Budget $ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846 Cash + Cum Surplus
cantingeneYPIanCostSaVlnpbullmiddotmiddot -Mar Apr May Jull Jut AlIi Sap Oct Nov Dec Totals
Potential Cost Savings Discretionary $ 109 $ 49 $ 49 $ 49 $ 119 $ 49 $ 69 $ 49 $ 49 $ 49 $ 119 $ 49 $ Variable $ 251 $ 139 $ 137 $ 431 $ 206 $ 262 $ 240 $ 263 $ 908 $ 358 $ 166 $ 192 $ Fixed $ $ $ $ $ $ $ $ $ $ $ $ $
3553
4361Maximum Cost SavIngs $ 360 $ 188 $ 186 $ 4SO $ 325 $ 311 $ 309 $ 312 $ 957 $ 407 $ 285 $ 241 $ Target of Above
Talllet Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ I 0i6 I Expense Target $ 6306 $ 4761 $ 4968 $ 7902 $ 6386 $ 6722 $ 6008 $ 6416 $ 12675 $ 7386 $ 5490 $ 3702 $ 78722
RasUItIIIIQ$Ii PIofiIe] ~ CiMar Apr May middotJUII Jul Aug Sap ~ Nov Dec
Starting Cash Position ~~~$ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494
Budgets Surplus (Deficit) Above $ 4748 $ (42) $ (1054) $ 327 $ (497) $ 307 $ (2049) $ 658 $ (76) $ (1087) $ (741) $ 1353
Add Back Target Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846Reserve Target $ 7748 $ 7706 $ 6652 $ 6978
Notd
l1~~r~~11rM----middot-~middotmiddotil~(gt1-~~~~ jiRS amp1_ampamp)1 iJi I$i k14dMW Ki$ 6 bull Wi
opportunity Knocks
Cash Forecast Projected Projected Projected Projected Projected Projected
73115 83115 93015 103015 113015 123115 Cash Balance 10693 6524 (1642) (2931) (7178) (9422) Less June payroll paid in July (5104) Receipts
Dues 4000 I 1710 I 739~ I nnm~~ 5215 I 2355 Sponsorships
Grants
Other
Total Receipts 4000 1110 1399 3099 5215 2355
Disbursements
Payroll amp Related
Marketing Related
Rent
Office Expenses
Dues amp Subscriptions
Insurance
Mileage
Merchant Charges
Meals
Facilitator Training
Misc
2450 8830 7929 6300 6300 6300 82 82 82 82 82 82
244 244 244 244 244 208 158 158 158 158 158
287 287 100 100 100 100 100 100 100 100 100 100 100 100 50 50 50 50 50 50
350 75 25 25 25 75 25
Ttl Disbursements 3065 9816 8688 1346 1459 1059
Ending Cash 6524 (1642) (2931) (1118) (9422) (14126)
Address
Contact Name(s) I--~---==--tf--------
Deschutes County Board ofCommissioners PO Box 6005 Bend OR 97701-6005
1300 NW Wall Street Suite 200 Bend OR Telephone 541-388-6571 Fax 541-385-3202
Website ~~9eschutC1iOll
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Todays Date I ( -7 - I ) IProject Name I fQf1VOO 13 r-toJ(JJjJS r Project Beginning Date I 3 ~ - J- IProject End Date I g --z - (b
AmountRequested rr$Cgt~tgt7J DateFnndsNeeded1I bur 7- -~I
Fax I Node -------S--~-~-------r
On a separate sheet(s) please briefly answer the foUowing questions
1 Describe the applicant organization including its purpose leadership structure and activities
2 Describe the proposed project or activity 3 Provide a timeline for completing the proposed project or activity 4 Explain how the proposed project or activity will positively impact the community 5 Identify the specific communities or groups that will benefit 6 Describe how grant funds will be used and include the source and amounts ofmatching
funds or in-kind contributions ifany Itemize anticipated expenditures 7 If the grant will support an ongoing activity explain how it will be funded in the future
Attach
Proofofthe applicant organizations non-profit status
Applicant may be contacted during the review process and asked to provide a complete line item budget
Judith Ure
From Tony DeBone Sent Monday July 13 2015 1140 AM To Judith Ure Cc Tom Anderson Subject FW Lottery Grant Request for New Frying Pans Attachments ScanOOOlpdf
Judith
FYI
--Tony
From Mike Daly [mailtodalyexcgcom] Sent Tuesday July 07 2015 1041 AM To Tony DeBonei Tammy Baney Alan Unger Cc Dan Despotopulos Subject Lottery Grant Request for New Frying Pans
Commissioners and Dan Attached is the face page for a Lottery Grant Request for new frying pans for the Egg Crew at the Buckaroo Breakfast Last year we found some useable pans at the local thrift stores but even these were wore out and hardly serviceable The request is for $50000 based on 20 new pans at around $25 dollars a pan We will need egg turners and a couple of serving pans also which would be included in the purchase
I have recently turned in a grant request to Wall Mart here in Redmond for the pans and talked to the Store Manager this morning She said she gets about 8 requests a day for grants but seemed like she may find some pans in the store to donate to us I will let you know if any of this materializes
Also also hit up Fred Meyer for donations and the store manager says they do not donate to organizations any longer This was a corporate decision
Thank you for your consideration
Mike Daly
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Memorandum of Understanding
Internal On-Call Crisis Response Pool
Purpose
There are times the Mobile Crisis Assessment Team (MCA T) is in need of temporary coverage in I
order to provide services when MCAT is understaffed or when existing Crisis on-call staff is otherwise
unavailable At any given time MCAT requires a minimum of three (3) staff members but will
preferably have four (4) staff members at all times In order to ensUIe~continuity of services the
Deschutes County Health Services Department (DCHS) will implement an internal On-Call Crisis
Response Pool (Pool) The Poll will be activated in situations when MCAT is reduced below three (3)
staff members for any reason or at the supervisors discretion during extreme circumstances The Pool
will consist of three (3) staff members from the Health Services Department The Pool is completely
voluntary Employees who are in the pool may resign at any time with a reasonable notice not to exceed
two weeks
Process
When coverage needs have been identified the following process will be used to address unfilled
MCAT Shifts
1 Regular full-time Crisis staffwill provide coverage for unfilled shifts of hours on an onO-call
basis
2 When regular full-time Crisis staff is unable to provide coverage existing Crisis on-call staff
will be utilized to cover such shifts or hours
3 When existing Crisis on-call staff is unable to provide coverage the Pool will be used to cover
such shifts or hours
Qualifications
To be a member of the Pool a Health Services staff member must meet the following qualifications
1 The Employee must be a Behavioral Health Specialist II
2 The Employee must live within a 30 minute drive of St Charles Redmond and St Charles
Bend within 30 minutes ofbeing contacted with regard to an existing crisis situation
3 Each Member of the Pool must attend Civil Commitment Investigator Training within 6
33 months of being appointed to the Pool
34 4 The Employee must receive approval from their Supervisor to participate in the pool
35
36 The Pool will be reviewed at least annually to ensure all members meet these qualifications
37
38 In addition to the above stated qualifications preference will be given to Pool candidates who have the
39 following experience
40 1 Prior crisis civil commitment andor SPMI experience
41 2 Social Work or Counseling
42 3 When two or more staff has the same qualifications seniority will be the deciding factor
43
44 Training
45 1 The County will incur all costs associated with trainings associated with the Crisis PooL
46 2 The County will afford 4 hours of shadowing to staff selected for the Crisis Pool
47 Work Shift
48 Work Shift for Pool Members
49 I An MCAT shift is from 700 am to 700 pm or 700 pm to 700 am
50 2 On-call shifts will generally be 12 or 24 hours but Pool members may be called to fill only
51 portions of such shifts depending on MCAT team needs If the Crisis Team is unable to cover
52 MCA T needs during daytime hours a 24-hour shift may be required Otherwise a 12-hour shift
53 from 7 pm to 7 am may be sufficient
54 3 On-call shifts will be offered to individuals in the Pool on a rotating basis The rotation will be
55 established by the Crisis Team Supervisor andor the Program Manger Ifa Pool member is
56 unable to fill an on-call shift the Pool member will be skipped and the shift will be offered to
57 the next Pool member in the rotation
58 4 Providers in the Pool may work a maximum of48 hours in addition to the staff members
59 regular work schedule during anyone week period (for MCAT this would mean no more than
60 48 additional hours to standard schedule and per additional MCA T Scheduling and Employment
61 Agreement requirements)
62 5 Exceptions to the established Pool rotation can be made on an emergency basis at the discretion
63 of the Crisis Team supervisor andor Program Manager
64 6 Ifa Pool member wishes to cover hours on an on-call basis pursuant to this MOU that occur
65 during their normal work schedule or during hours they are otherwise scheduled to perform their
66 usual and customary job duties the Pool member must first obtain supervisory approval to do so
7)
67 and must use Time Management Leave (TML) to cover any hours they miss while covering
68 such hours pursuant to this MOU
69 7 Although shifts can vary dramatically based on the crisis calls received on average an MCAT
70 staff member spends about six (6) to nine (9) hours during a typical 12-hour shift responding to
71 a crisis call and documenting their services
72
73 Additional Duties
74 1 Attendance at the 700 am staff turnover meeting following a night on-call is required
75 middot2 Attendance at the 700 am turnover meeting following a day on-call may be required
76 3 Call-in options to the 700 am turnover meeting may 00 available
77
78 Further Information
79 1 MCAT County vehicle and mobile phone will be provided
80 2 MCAT Surface Pros will be utilized for documentation
81
82 Communication
83 1 If the Crisis Pool staff calls in for their following normal shift Admin Staff will be utilized to
84 call and cancel appointments for their clients
85
86 Stipends
87 1 A Pool member will receive a $250 stipend for 12-hour shift
88 2 A Pool member will receive a $500 for 24-hour shift
89 3 A Pool member unable to complete a shift (ie sick emergency ect) or who is utilized for only
90 a portion of a shift will be paid a prorated portion ofthe stipend based on the number of hours
91 completed divided by the total hours in the shift
92 4 No additional TML will accrue for Pool members for on-call shifts
93 5 Attendance at the 700 am staff turnover meeting is included in the stipend
94 6 Basis for Stipend - Under the MCA T contract employees are paid the equivalent of 10 hours
95 for a 24-hour shift A behavioral Health Specialist II is a grade 22A A 22A at step 9 is paid
96 $332003Ihr (or $332 for 10 hours of work) As a motivation to take the shifts the stipend
97 represents 15x the rate or $49 for 10 hours of work We rounded up to $500 The 12-hour shift
98 is half of the 24-hour shift
99
100 General Provisions
101 1 MCAT employees and members of the Pool are represent by AFSCME MCAT employees
102 AFSCME and Deschutes County agree that the terms and conditions of employment reflected in
103 and governed by this MOU are unique to MCAT and the Pool and do not create a precedent or
104 an enforceable proactive or policy or otherwise affect or impact in any way other County
105 employees covered by the AFSCME Collective Bargaining Agreement (CBA) Except for the
106 terms and conditions of employment unique to MCAT employees as stated fully in the MCAT
107 employees Operating Agreement as well as the members of the Pool that are agreed to herein
108 all terms and conditions of employment for MCAT employees and members ofthe Pool shall
109 otherwise be governed by the CBA Deschutes County personnel rules and policies andor
110 DCHS rules and policies To the extent there is any conflict between this MOU the terms and
111 conditions of the MCA T Employees Operating Agreement the terms and conditions ofthe
112 CBA Deschutes County Personnel rules and policies andor DCHS rules and polices the terms
113 and conditions of the MOU shall prevaiL
114 2 Should any provision or provisions of the MOU be construed by a court of competent
115 jurisdiction to be void invalid or unenforceable such construction shall affect only the
116 provision ofprovisions so construed and shall not affect impair or invalidate any of the other
117 provisions of this MOU which shall remain in full force and effect
118 3 The provisions ofthis MOU are contractual and are not mere recitals All terms provisions and
119 conditions of the MOU shall be binding upon and inure to the benefit ofthe parties and to their
120 respective heirs executors administrators agents representatives successors and assigns
121 4 This MOU shall be governed by and interpreted in accordance with the laws of the State of
122 Oregon
123 5 This MOU may be executed in two or more counterparts each of which together shall be
124 deemed an original but all of which together shall constitute one and the same instrument In
125 the event that any signature is delivered by facsimile transmission or bye-mail delivery of a
126 pdf format data file or a similar format such signature shall create a valid and binding
127 obligation of the party executing (or on whose behalf such signature is executed) with the same
128 force and effect as if such facsimile or pdf signature page is original thereof
129 6 Except as otherwise stated herein this MOU constitutes the entire agreement between the
130 parties concerning the subject matter hereof and supersedes any and all prior or
131 contemporaneous negations andor agreements between the parties whether written or oral
132 concerning the subject matter ofthis MOU which are not fully expressed herein This MOU
133 may not be modified or amended except by a writing signed by all parties to the MOU
134 7 This MOU will be in effect for 6 months from the date of signing and will be reviewed with the
135 Union and Management and will be reconsidered for renewal
136
137
138
139
140 Agreed to on this tI day ofJuly 2015
141
142 SIGNATURES
143
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149
150
151 Oregon AFSCME
152
153
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157
Deschutes County
Tom Anderson
County Administrator
Deschutes County
Deschutes County Board of Commissioners 1300 NW Wall St Suite 200 Bend OR 97701-1960
(541) 388-6570 - Fax (541) 385-3202 - wwwdeschutesorg
WORK SESSION AGENDA
DESCHUTES COUNTY BOARD OF COMMISSIONERS
130 PM MONDAY JULY 27 2015
1 Consideration of Business Loan Request - Jon Stark EDCO
2 Discussion of Updated Emergency Operations Plan - Nathan Garibay
3 Other Items
PLEASE NOTE At any time during this meeting an executive session could be called to address issues relating to ORS 92660(2) (e) real property negotiations ORS 192660(2) (h) litigation ORS 192660(2)(d) labor negotiations or ORS 92660(2) (b) personnel issues or other
issues under ORS 192660(2) executive session
Meeting dates times and discussion items are subject to change All meetings are conducted in the Board oCommissioners meeting rooms at 1300 NW Wall SI Bend unless othenvise indicated Jjyou have questions regarding a meeting please call 388-6572
Deschutes County encourages persons with disabilities to participate in all programs and activities This eventlocation is accessible to people with disabilities If you need accommodations to make participation possible please call (541) 388-6571 or
send an e-mail to bonniebakerradeschutesorg
BRIEFING PAPER Medline ReNewal
Request for Deschutes County Economic Development Loan Fund
Company Request $28000 EDCO Recommendation $28000 Application Date March 132015 Proposed Job Creation within 24 months of March 13 2015 28 new employees Average Pay for New Employees (all positions excluding commissions) $33495 Industry Medical Device Reprocessing Website wwwmedlinerenewalcom
Company Background Medline ReNewal is a medical device company in Redmond OR that reconditions used medical devices to OEM specifications packaging and sterilization These devices are then sold back to the customer for significant cost savings
Originally formed in Sisters OR in 1997 the company moved to Redmond in 2006 and was purchased by Medline Industries the largest privately held medical supply company in the nation in 2012 They have an aggressive growth strategy and expect significant growth at ReNewal as a result of Medline Industries extensive customer base and distribution model
Medline ReNewal employs many skilled and technical positions with an emphasis around engineering and the bulk of their customers (99) are outside the Central Oregon region Their business model has a significant impact not only on the health care industry by cutting their costs but also on the waste stream across the country by limiting the number of devices that would otherwise end up in landfills Xhile the practice of using reprocessed devices is becoming more widely accepted the industry is still highly regulated by the Food and Drug Administration
Day-to-day management of the Redmond ReNewal division is conducted by Mr Steve Bettis who has a strong background with successful manufacturing companies spanning more than two decades The firm currently operates in three leased building in Redmond Those facilities are no longer able to provide the production and warehouse space necessary to meet current demand let alone accommodate the growth in sales the company is projecting Furthermore separate facilities are not allowing the company to maximize its productivity and cost effectiveness
In order to address the need for additional production and warehouse capacity and to increase efficiencies the parent company Medline Industries Inc began evaluating locations in California Illinois Washington Nuevo Laredo Mexico and Redmond for a 50000 SF facility to relocate and expand the Redmond operations
To
From
Date
Subject
l 1 I I I I l
I ~ ~
Deschutes County Board of CommissionersI
I
I Sgt Nathan Garibay
June 30 2015
Emergency Operations Plan Update and Approval
CommissionerCounty Administrator Approval __________________
Date _______________
The Deschutes County Sheriffs Office is requesting the Board of Commissioners approval of the Emergency Operations Plan
Synopsis
Deschutes County has recently made revisions to the countys Emergency Operations Plan (EOP) adopted in 2010 The plan was last updated in 20 I 0 with the assistance of a contractor Ecology and Environment Inc (EampE) The revisions and updates to this latest EOP consist of ensuring the plan is consistent with the capabilities responsibilities and operational roles of the county departments
The purpose of an EOP is to establish guidance for Deschutes Countys (County) actions during response to and short-term recovery from major emergencies or disasters It promulgates a framework within which the County will bring a combination of technical capabilities and resources plus the sense judgment and expertise of its emergency response personnel department directors and other decision makers Specifically this EOP describes the roles and responsibilities of Deschutes County departments and personnel when an incident occurs and it establishes a strategy and operating guidelines that support implementation of the National Incident Management System (NIMS) including adherence to the concepts and principles ofthe Incident Command System (ICS)
The plan consists of 3 parts
Basic Plan Provides the basic framework for managing disasters integrating with citiesstatefederal and non-governmental organizations
Emergency Support Functions (ESF) - Focus on operations pertaining to specific operational functions and the positions responsible for carrying them out These annexes clearly describe the policies processes roles and responsibilities for agencies and departments Many of the ESFs have shared responsibility between more than one county department and other organizations
ESF 1 Transportation ESF 2 Communications ESF 3 Public Works and Engineering ESF 3 Public Works and Engineering ESF 4 Firefighting ESF 5 - Emergency Management ESF 6 Mass Care ESF 7 Logistics Management and Resource
ESF 8 - Public Health and Medical Services ESF 9 Search and Rescue ESF 10 Oil and Hazardous Materials ESF 11 - Agriculture and Natural Resources ESF 12 - Energy ESF 13 Public Safety and Security ESF 14 - Long-term Community Recovery ESF 15 External Affairs
ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
Road Department
9middot1middot1 Service District
Emergency Services
Sheriffs Office
Health Services
county Forestry
Finance Department
Community Development
Administration
Table 1 ESF and County Department Crosswalk (P =Primary S= Support)
Incident Specific Annexes (IA) - Focus on the special planning needs generated by the particular hazard
and contain unique and regulatory response details that apply to a single hazard
Supporting documentation is reference throughout the EOP and may be included by appendix or
maintained by agencies as a separate document
The goal of this project is to develop a comprehensive document that not only meets state and federal requirements but a useful document to facilitate decision making and project identification throughout Deschutes County as it relates to disaster mitigation
Action Recommended Approve and sign the latest revision of the Deschutes County Emergency Operations Plan
Please contact Sgt Garibay at 541-617-3303 if you have questions concerning this request
To Deschutes County Board of Commissioners
From Sgt Nathan Garibay
Date June 30 2015
Subject Emergency Operations Plan Update and Approval
CommissionerCounty Administrator Approval __________________
Date _____________
The Deschutes County Sheriffs Office is requesting the Board of Commissioners approval of the Emergency Operations Plan
Synopsis
Deschutes County has recently made revisions to the countys Emergency Operations Plan (EOP) adopted in 2010 The plan was last updated in 2010 with the assistance ofa contractor Ecology and Environment Inc (EampE) The revisions and updates to this latest EOP consist of ensuring the plan is consistent with the capabilities responsibilities and operational roles ofthe county departments
The purpose of an EOP is to establish guidance for Deschutes Countys (County) actions during response
to and short-term recovery from major emergencies or disasters It promulgates a framework within which the County will bring a combination of technical capabilities and resources plus the sense judgment and expertise of its emergency response personnel department directors and other decision makers Specifically this EOP describes the roles and responsibilities of Deschutes County departments and personnel when an incident occurs and it establishes a strategy and operating guidelines that support implementation of the National Incident Management System (NIMS) including adherence to the concepts and principles of the Incident Command System (lCS)
The plan consists of 3 parts
Basic Plan - Provides the basic framework for managing disasters integrating with citiesstatefederal and non-governmental organizations
Emergency Support Functions (ESF) - Focus on operations pertaining to specific operational functions and the positions responsible for carrying them out These annexes clearly describe the policies processes roles and responsibilities for agencies and departments Many ofthe ESFs have shared responsibility between more than one county department and other organizations
ESF 1 Transportation ESF 2 - Communications ESF 3 - Public Works and Engineering ESF 3 - Public Works and Engineering ESF 4 Firefighting ESF 5 - Emergency Management ESF 6 - Mass Care ESF 7 Logistics Management and Resource
ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF 1 2 3 4 5 6 7 8 9 10 11 12
Road Department p
bull 9-1-1 Service District
Emergency Services
Sheriffs Office
Health Services
County Forestry
Finance Department
Community Development
Administration
Fair amp Expo Center
ESF 8 Public Health and Medical Services ESF 9 Search and Rescue ESF 10 Oil and Hazardous Materials ESF 11 Agriculture and Natural Resources ESF 12 - Energy ESF 13 Public Safety and Security ESF 14 Long-term Community Recovery ESF 15 External Affairs
p
Incident Specific Annexes (IA) - Focus on the special planning needs generated by the particular hazard and contain unique and regulatory response details that apply to a single hazard
Supporting documentation is reference throughout the EOP and may be included by appendix or maintained by agencies as a separate document
The goal of this project is to develop a comprehensive document that not only meets state and federal requirements but a useful document to facilitate decision making and project identification throughout Deschutes County as it relates to disaster mitigation
Action Recommended Approve and sign the latest revision ofthe Deschutes County Emergency Operations Plan
Please contact Sgt Garibay at 541-617-3303 if you have questions concerning this request
Bonnie Baker
From Judith Ure Sent Thursday July 02 2015 1247 PM To Bonnie Baker Subject 7-27 Work Session
Bonnie shy
Would you please schedule a business loan request on the 7-27-15 work session agenda Jon Stark from Redmond Economic Development Inc and members of EDCO will be in attendance so if possible can it be the first item
Thanks
Judith
1
Deschutes County Economic Development Loan Fund
Loan Activity and Fund Status as of July 272015
As of July 272015 the unencumbered cash balance available in the Economic Development Loan Fund is approximately $63320
Organization Number of
Employees
Agreement Number
Agreement Date
Loan Amount
Jobs Created Date
Jobs Retained
Date
Date Converted to Grant
Repayment Amount
(principle)
Amount Paid to Date (principle)
Agere Pharmaceuticals Inc 7 2010-745 12152010 $1400000 033112012 0911712013 0511412014 NA NA GL Solutions 39 2010-749 121292010 $5000000 090912012 09092013 0511412014 $1951522 $1951522 Buehner Fry Inc (NAVIS) 27 2011-137 041312011 $5000000 1111612012 111162013 0511412014 NA NA Dent Instruments 6 2011-138 04132011 $1200000 1111112012 1111112013 0511412014 NA NA Alchemy Solutions Inc 13 2011-358 06292011 $2600000 033112013 033112014 NA $2600000 $2600000 Medisiss 24 2011-572 09082011 $4800000 0711812013 0711812014 090312014 NA NA Geo-Spatial Solutions Inc 10 2011-641 103112011 $2000000 0712212013 072212014 Pending $10000 $1000000 Central Oregon Trucking 35 2012-311 060612012 $5000000 0411112014 0411112016 090312014 NA NA Consumer Cellular Inc 200 2012-584 111262012 $5000000 030112014 030112015 111512014 NA $50000 Energyneering 17 2012-643 121262012 $3400000 033112012 063012104 09032014 NA NA Venture Catalyst NA 2013-025 0212112013 $2000000 NA NA NA NA NA NAVIS 26 2013-238 061132013 $5000000 0112812015 0112812016 Vantage Clinical Solutions Inc 5 2013-427 07302013 $1000000 030412015 03042016 Paladin Data Corporation Inc 16 2013-523 1011712013 $3200000 0411612015 0411612016 BasX 50 2014-340 061142014 $5000000 1212412015 12242016 Humm Kombucha 25 2014-504 091172014 $5000000 123112016 123112017 Wild Harvest 25 2014-648 121162014 $5000000 0712412016 0712412017 i3d Manufacturing 12 2015-439 Pending $2400000 050112017 050112018 Kollective Technology Inc 25 2015-438 Pending $5000000 050112017 050112018 Total 562 $69000000
partial conversion
---------
Deschutes County Board of County Commissioners
Discretionary Grant Program
Board Meeting Date July 8 2015
Organization Opportunity Knocks
Organization Description A 50 1 (c)6 organization founded in 1996 that brings entrepreneurs and business leaders from Central Oregon together for peer-based training and problem-solving Currently maintains 150 members 16 teams and 32 volunteer facilitators and is seeking to hire an Executive Director Board members include representatives from EDCO and the Bend Chamber
Project Name Restructuring
Project Description Support process of restructuring the organization including making changes to Board leadership management mission messaging programs and procedures
Project Period Through November 1 2015
Amount of Request $2400
Previous Grants None recorded
Approved ___________________________________________________________
Declined
Deschutes County Board of Commissioners PO Box 6005 Bend OR 97701-6005
1300 NW Wall Street Suite 200 Bend OR Telephone 541-388-6571 Fax 541-385-3202
Website wwwdeschutesorg
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Todays Date 11-7_6_1_5____---J1 Project Name I Restructuring I ~----~~========~
Project Beginning Date I 71115 I Project End Date 1_D_ec__3_l_2_0_15 ____----l1
Amount Requested I $2400 I Date Funds Needed 1_A_S_A_P_______JI
Name of Applicant organization l_O_p_po_rtu_n_ity_Kn_o_c_ks_________________--
AddressI PO Box 9073
City amp Zip Code 1 Bend 97708 I Tax ID 30-0468254
Contact Name(s) I Jim Schell ITelepbone _____--l1_5_41_7_8_8_-7_1_37
Fax I IEmail Address 1_Jim_s_ch_e_ll_5__gm_ai_1_co_ffi________----
On a separate sheet(s) please briefly answer the following questions
1 Describe the applicant organization including its purpose leadership structure and activities
2 Describe the proposed project or activity 3 Provide a timeline for completing the proposed project or activity 4 Explain how the proposed project or activity will positively impact the community 5 Identify the specific communities or groups that will benefit 6 Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions if any Itemize anticipated expenditures 7 If the grant will support an ongoing activity explain how it will be funded in the future
Attach
Proof of the applicant organizations non-profit status
Applicant may be contacted during the review process and asked to provide a complete line item budget
OPPORTUNITY
KNOCKS
Describe the applicant organization
We are Opportunity Knocks (OK) we provide peer-based training and problem-solving for
entrepreneurs and business leaders throughout Central Oregon We do this by assembling and
facilitating teams of 10 to 12 entrepreneurs and business owners and in the process creating
an environment for them to grow and succeed
Founded in 1996 we now have 150 members 16 teams and 32 facilitators All of the
facilitators are volunteers we will have one paid Executive Director and are currently hiring for
this position We will have a volunteer Board of 19 when we are finished recruiting members
our Board Chair is jim Schell OKs original founder Board members include representatives
from EDCO Bends Chamber of Commerce and the SBDC
The 16 teams of entrepreneurs and business owners meet once a month for three hours at
various donated meeting rooms around Bend and Redmond Two volunteer co-facilitators
administrate and facilitate the monthly meetings following a time-tested format Members sign
Confidentiality Agreements upon joining they also commit to attending at least ten meetings
every year
A key element of the Restructuring we are currently undergoing is the adoption of the
Entrepreneurial Team Board of Directors model This model dictates that the OK board will be
include four entrepreneurial teams of four members each those teams will be entrepreneurial
in that they make the decisions within their area of expertise (The Board Chair can veto their
decisions if he deems them to threaten the financial stability of OK) The four four-person
teams include 1) FundraisingSponsors 2) Facilitators Programs 3) MarketingBranding and 4)
Membership The Board also includes a two-person Finance Committee and a one-person Legal
Committee in addition to the Board Chair
Opportunity Knocks believes that by helping small businesses and their ownersmanagers
succeed we do the following for our community
1) We create new jobs
2) We enhance existing jobs
Proposed project or activity
The proposed project is not exactly proposed rather it is currently in process OK is in the process of restructuring a restructuring that will include its leadership management mission and messaging OK has been in existence for 19 years many of its processes and procedures need revisiting and updating Thus the entire organization is being changed beginning with the makeup and function of the Board of Directors down to the template of the monthly meetings
OKs cash position is not strong this grant request is being made to provide financial assistance to the organization as we work through our restructuring project Once our Executive Director is hired (interviews are being conducted as this is written) and our first Board meeting is held we will begin several new fund raising and sponsor programs Our first meeting of the restructured Board will be July 21 and we expect to have our new ED in place by that time From that point forward our new leadership and management team will effectively be in place
Timeline for the Restructuring Project
We expect the restructuring infrastructure to be in place by August 1 that date that will also kick off whatever other new programs the Board develops Our strongest membership renewal months begin in October and run through April thus once we reach October 2015 our cash flow will turn around The results of our new management and procedures are expected to begin increasing membership from the current 150 members by October 1 We are forecasted to reach cash-flow-neutral or better by November 1
How the proposed project will positively impact the community
As explained earlier in this grant request our goals are by helping our businesses grow and succeed we willi enhance the jobs of our member-businesss current employees and 2) create jobs for new employees
Identify specific communities or groups that will benefit
OK currently has teams in Bend in Redmond thus our services will immediately help the business owners and their employees within those communities We have from time to time attempted to establish teams in other Central Oregon communities but to date those efforts have failed
How grant funds will be used and what are the matching funds or in-kind contributions
Grant funds will be used to provide operating monies during the restructuring period from approximately August 1 and November 1 until the results kick in In addition to this grant OK is reaching out to its stable of corporate partners including such firms as Bendbroadband Bank
of the Cascades US Bank and a half dozen others OK also receives in-kind support from Combined Communications and Cascade Business News
How OK will be funded in the future
OK has been financially sustainable for 19 years our financial projections show that as a result of the restructuring our financial sustainability (positive cash flow) will return by January 1 2016
Judith Ure
From Jim Schell ltjimscheIl5gmailcomgt Sent Saturday July 18 2015 507 AM To Judith Ure Subject RE Discretionary Grant request Attachments Copy of 20150203 - 2015 OK Budgetxlsx Copy of OK Cash Forecast 6302015xlsx
Hi Judith
Sorry Im tardy in responding to your email Ive been traveling and couldnt access my files
Re your requests Im attaching the Budget for 2015 Im also attaching the Cash Flow forecast for the balance of the year You will note it shows a cash shortfall of $14126
The Cash Flow forecast is the tool were using for coming up with the funding needed We havent done a revised Budget because the budget is running pretty much as projected with the exception of membership revenues As you can see other than salaries were a low budget organization we dont spend much money We have a lot of volunteers with our new Board format well have 19 volunteer board members and 32 volunteer facilitators
In addition to our membership fees of $67000 we have $8000 in sponsor donations Those sponsors include Bank of the Cascades US Bank and Bendbroadband
The funding gap will be made up of increased membership fees which will come from our new management including the 19 member board We will also solicit new sponsors given our new messaging of being a job creation organization Most of our sponsor money comes in the month of January so we anticipate that once we reach January 1 well be healthy again
Please let me know if there are further questions you need answering Thanks for your help
Jim
Jim Schell Working on cool stuff JimSche1l5gmailcom 541-788-7137
TEDXBend
From Judith Ure [mailtoJudithUredeschutesorg] Sent Tuesday July 14 2015 1113 AM To Jim Schell Subject RE Discretionary Grant request
1
~~)~l4 OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Memberships Fees
$ TIer 1 $ TIer 2 $ Cancelled Membership TIer 1 $ Cancelled Membership TIer 2
Total Membership Fees
Jan
3555 1490
5045
Feb
2765 745
3510
Mar
3160 745
390S
8Rr
5530 1490
7020
Mi
5135 745
5880
Jun
5530 1490
7Ot()
Jul
3950
3950
~
6320 745
7065 -shy
~
7900 1490
9390
Oct
4345 745
5090
Nov
4740
4740
Dec
3555 1490
5045
Totals
56485 1117S
67660
Categorization
Revenue
Best Practices Seminar ticket sales Sponsorships
Total Best Practices Revenue Seminar Income - Not BP Annual Celebration
Ticket sales Title sponsorship income Table sponsorship income
1200
1200
1200
1200
1200
1200
2000
1200
1200
4800
4soo
2000
Revenue Revenue
Total Annual Celebration Revenue 2000 2000 Revenue Sponsorship Income
Patron sponsorships 6000 6000
Total Sponsorships 6000 6000 Revenue Mise Income 9 9 9 9 9 9 9 9 9 9 9 9 108 Revenue
TOTAL REVENUE 11054 4719 3914 8229 5889 7029 3959 7074 12599 6299 4749 5054 SO568
~~-~ I amp4k dhlfiSJU _) JMeSJb$tCB~ cMkJ MtU 24isa1iapoundtdkbAWampi4bkJASl
120
-1 0 -~~- PPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8QI ~ Jun Jul 8lamp ~ Oct Nov Dec Totals Catelorization Cost of Goods Sold Annual Celebration
Audio Visual 300 300 Foodmiddot a II attendees 3100 3100 Rent
Awards 120
linens 200 200 Flowers 250 250 Giveaways 350 350 Office Supplies 26 26
labor 500 500 Other expenses 200 200
Total Annual Celebration Costs 5046 5046 Variable
Best Practices
Advertising 46 46 46 46 184
Rent 180 180 180 180 720
Food 470 470 470 470 1880
Event registration 53 53 53 53 212
Total Best Practices Costs 749 749 749 749 2996 Variable
Seminar Othermiddot Best Practices NA Variable
TOTAL COGS 749 749 5795 749 8042
GROSS PROFIT 10305 4719 3914 7480 5889 7029 3959 7074 6804 5550 4749 5054 72526
~~~ lshy
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8Jlc MY Jun lui 8amp ~ Oct Nov Dec I2 Categorization Operating Expenses Payroll
Dir Bus Dev Position 200 200 200 200 200 200 200 200 200 200 200 200 2400 Fixed DBD - Variable (Member Renewal) 1766 1090 1367 2319 2058 2319 1383 2335 3287 1643 1659 1628 22852 Variable DBD - Variable (New Member) 296 296 296 296 296 296 1778 Variable Facilitator Managment Position 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 16500 Fixed Facilitator Manager - Variable a 947 1020 89185 2859 Variable Admin amp Finance Position BOO BOO 800 800 800 800 800 800 800 800 800 800 9600 Fixed Payroll Processing Fees Fixed Taxesbenefits 427 359 387 577 456 482 490 483 579 504 416 263 5421 Fixed
Total payroll amp Related 4692 4246 4253 6638 5014 5597 5393 5614 6365 5835 4575 3187 61409 General Operating Expense
Advertising 42 42 42 42 42 42 42 42 42 42 42 42 504 Fixed Marketing Bank charges Continuing educationstaff 5 5 5 5 5 5 5 5 5 5 5 5 60 Discretionary Duessubscriptions 250 250 Discretionary Equipment purchases 10 10 10 10 10 10 10 10 10 10 10 10 120 Discretionary Facilitator Training 350 350 700 Discretionary Team Facilitator Gift 50 50 Discretionary Team IT support Discretionary InternetFax Telephone 70 70 70 70 70 70 70 70 70 70 70 70 840 Fixed Insurance- liability 560 560 Fixed Insurance- 0amp0 507 287 287 1081 Fixed Ucense amp fees 50 SO 50 150 Fixed Meals -business 50 50 50 50 50 50 50 50 50 SO 50 50 600 Discretionary Merchant program 100 100 100 100 100 100 100 100 100 100 100 100 1200 Fixed Mileage expense 100 100 100 100 100 100 100 100 100 100 100 100 1200 Discretionary Office supplies 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Postage 50 50 100 Discretionary Printing and design 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Marketing Professional fees 200 200 Fixed Rent Fixed Website hostingsupport 58 58 58 58 58 58 58 58 58 58 58 58 696 Fixed Marketing Miscellaneous expenses 40 40 40 40 40 40 40 40 40 40 40 40 480 Discretionary $1250 to Marketing
Total General Operating Expenses 865 515 715 515 1372 1125 615 802 515 B02 915 515 9271
TOTAL OPERATING EX PENSE 5557 4761 4968 7153 6386 6722 6008 6416 6880 6637 5490 3702 70680
NET INCOME (LOSS) 4748 (42) (1054) 327 (497) 307 (2049) 658 (76) (1087) (741) 1353 1846
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar AI[ ~ l Jul i11I ~ Oct Nov Dec Tot~-~ Categorization
Bllslune Budget by category Jan Feb Mar Apr Mav Jun Jul Aug Sap Oct Nov Dec Totals
Revenue Budget Expense Discretionary Expense Variable Expense Fixed
Budget Surplus (Deficit)
$ $ $ $ $
11054 545
2515 3247 4748
$ $ $ $ $
4719 245
1387 3129
(42)
$ 3914 $ 245
$ 1367 $ 3357 $ (1054)
$ $ $ $ $
8229 245
4311 3347
327
$ 5889 $ 595 $ 2058
$ 3733 $ (497)
$ 7029 $ 245 $ 2615 $ 3862 $ 307
$ $ $ $ $
3959 345
2402 3260
(2049)
$ $ $ $ $
7074 245
2631 3540
658
$ 12599 $ 245 $ 9081
$ 3349 $ (76)
$ $ $ $ $
6299 245
3580 3561
(1087)
$ 4749 $ 595 $ 1659 $ 3236 $ (741)
$ $ $ $ $
5054 245
1924 1533 1353
$ 80568 $ 4040 $ 35530 $ 39152 $ 1846
Revenue Discretionary Variable Fixed
Reserve Budget $ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846 Cash + Cum Surplus
cantingeneYPIanCostSaVlnpbullmiddotmiddot -Mar Apr May Jull Jut AlIi Sap Oct Nov Dec Totals
Potential Cost Savings Discretionary $ 109 $ 49 $ 49 $ 49 $ 119 $ 49 $ 69 $ 49 $ 49 $ 49 $ 119 $ 49 $ Variable $ 251 $ 139 $ 137 $ 431 $ 206 $ 262 $ 240 $ 263 $ 908 $ 358 $ 166 $ 192 $ Fixed $ $ $ $ $ $ $ $ $ $ $ $ $
3553
4361Maximum Cost SavIngs $ 360 $ 188 $ 186 $ 4SO $ 325 $ 311 $ 309 $ 312 $ 957 $ 407 $ 285 $ 241 $ Target of Above
Talllet Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ I 0i6 I Expense Target $ 6306 $ 4761 $ 4968 $ 7902 $ 6386 $ 6722 $ 6008 $ 6416 $ 12675 $ 7386 $ 5490 $ 3702 $ 78722
RasUItIIIIQ$Ii PIofiIe] ~ CiMar Apr May middotJUII Jul Aug Sap ~ Nov Dec
Starting Cash Position ~~~$ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494
Budgets Surplus (Deficit) Above $ 4748 $ (42) $ (1054) $ 327 $ (497) $ 307 $ (2049) $ 658 $ (76) $ (1087) $ (741) $ 1353
Add Back Target Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846Reserve Target $ 7748 $ 7706 $ 6652 $ 6978
Notd
l1~~r~~11rM----middot-~middotmiddotil~(gt1-~~~~ jiRS amp1_ampamp)1 iJi I$i k14dMW Ki$ 6 bull Wi
opportunity Knocks
Cash Forecast Projected Projected Projected Projected Projected Projected
73115 83115 93015 103015 113015 123115 Cash Balance 10693 6524 (1642) (2931) (7178) (9422) Less June payroll paid in July (5104) Receipts
Dues 4000 I 1710 I 739~ I nnm~~ 5215 I 2355 Sponsorships
Grants
Other
Total Receipts 4000 1110 1399 3099 5215 2355
Disbursements
Payroll amp Related
Marketing Related
Rent
Office Expenses
Dues amp Subscriptions
Insurance
Mileage
Merchant Charges
Meals
Facilitator Training
Misc
2450 8830 7929 6300 6300 6300 82 82 82 82 82 82
244 244 244 244 244 208 158 158 158 158 158
287 287 100 100 100 100 100 100 100 100 100 100 100 100 50 50 50 50 50 50
350 75 25 25 25 75 25
Ttl Disbursements 3065 9816 8688 1346 1459 1059
Ending Cash 6524 (1642) (2931) (1118) (9422) (14126)
Address
Contact Name(s) I--~---==--tf--------
Deschutes County Board ofCommissioners PO Box 6005 Bend OR 97701-6005
1300 NW Wall Street Suite 200 Bend OR Telephone 541-388-6571 Fax 541-385-3202
Website ~~9eschutC1iOll
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Todays Date I ( -7 - I ) IProject Name I fQf1VOO 13 r-toJ(JJjJS r Project Beginning Date I 3 ~ - J- IProject End Date I g --z - (b
AmountRequested rr$Cgt~tgt7J DateFnndsNeeded1I bur 7- -~I
Fax I Node -------S--~-~-------r
On a separate sheet(s) please briefly answer the foUowing questions
1 Describe the applicant organization including its purpose leadership structure and activities
2 Describe the proposed project or activity 3 Provide a timeline for completing the proposed project or activity 4 Explain how the proposed project or activity will positively impact the community 5 Identify the specific communities or groups that will benefit 6 Describe how grant funds will be used and include the source and amounts ofmatching
funds or in-kind contributions ifany Itemize anticipated expenditures 7 If the grant will support an ongoing activity explain how it will be funded in the future
Attach
Proofofthe applicant organizations non-profit status
Applicant may be contacted during the review process and asked to provide a complete line item budget
Judith Ure
From Tony DeBone Sent Monday July 13 2015 1140 AM To Judith Ure Cc Tom Anderson Subject FW Lottery Grant Request for New Frying Pans Attachments ScanOOOlpdf
Judith
FYI
--Tony
From Mike Daly [mailtodalyexcgcom] Sent Tuesday July 07 2015 1041 AM To Tony DeBonei Tammy Baney Alan Unger Cc Dan Despotopulos Subject Lottery Grant Request for New Frying Pans
Commissioners and Dan Attached is the face page for a Lottery Grant Request for new frying pans for the Egg Crew at the Buckaroo Breakfast Last year we found some useable pans at the local thrift stores but even these were wore out and hardly serviceable The request is for $50000 based on 20 new pans at around $25 dollars a pan We will need egg turners and a couple of serving pans also which would be included in the purchase
I have recently turned in a grant request to Wall Mart here in Redmond for the pans and talked to the Store Manager this morning She said she gets about 8 requests a day for grants but seemed like she may find some pans in the store to donate to us I will let you know if any of this materializes
Also also hit up Fred Meyer for donations and the store manager says they do not donate to organizations any longer This was a corporate decision
Thank you for your consideration
Mike Daly
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Memorandum of Understanding
Internal On-Call Crisis Response Pool
Purpose
There are times the Mobile Crisis Assessment Team (MCA T) is in need of temporary coverage in I
order to provide services when MCAT is understaffed or when existing Crisis on-call staff is otherwise
unavailable At any given time MCAT requires a minimum of three (3) staff members but will
preferably have four (4) staff members at all times In order to ensUIe~continuity of services the
Deschutes County Health Services Department (DCHS) will implement an internal On-Call Crisis
Response Pool (Pool) The Poll will be activated in situations when MCAT is reduced below three (3)
staff members for any reason or at the supervisors discretion during extreme circumstances The Pool
will consist of three (3) staff members from the Health Services Department The Pool is completely
voluntary Employees who are in the pool may resign at any time with a reasonable notice not to exceed
two weeks
Process
When coverage needs have been identified the following process will be used to address unfilled
MCAT Shifts
1 Regular full-time Crisis staffwill provide coverage for unfilled shifts of hours on an onO-call
basis
2 When regular full-time Crisis staff is unable to provide coverage existing Crisis on-call staff
will be utilized to cover such shifts or hours
3 When existing Crisis on-call staff is unable to provide coverage the Pool will be used to cover
such shifts or hours
Qualifications
To be a member of the Pool a Health Services staff member must meet the following qualifications
1 The Employee must be a Behavioral Health Specialist II
2 The Employee must live within a 30 minute drive of St Charles Redmond and St Charles
Bend within 30 minutes ofbeing contacted with regard to an existing crisis situation
3 Each Member of the Pool must attend Civil Commitment Investigator Training within 6
33 months of being appointed to the Pool
34 4 The Employee must receive approval from their Supervisor to participate in the pool
35
36 The Pool will be reviewed at least annually to ensure all members meet these qualifications
37
38 In addition to the above stated qualifications preference will be given to Pool candidates who have the
39 following experience
40 1 Prior crisis civil commitment andor SPMI experience
41 2 Social Work or Counseling
42 3 When two or more staff has the same qualifications seniority will be the deciding factor
43
44 Training
45 1 The County will incur all costs associated with trainings associated with the Crisis PooL
46 2 The County will afford 4 hours of shadowing to staff selected for the Crisis Pool
47 Work Shift
48 Work Shift for Pool Members
49 I An MCAT shift is from 700 am to 700 pm or 700 pm to 700 am
50 2 On-call shifts will generally be 12 or 24 hours but Pool members may be called to fill only
51 portions of such shifts depending on MCAT team needs If the Crisis Team is unable to cover
52 MCA T needs during daytime hours a 24-hour shift may be required Otherwise a 12-hour shift
53 from 7 pm to 7 am may be sufficient
54 3 On-call shifts will be offered to individuals in the Pool on a rotating basis The rotation will be
55 established by the Crisis Team Supervisor andor the Program Manger Ifa Pool member is
56 unable to fill an on-call shift the Pool member will be skipped and the shift will be offered to
57 the next Pool member in the rotation
58 4 Providers in the Pool may work a maximum of48 hours in addition to the staff members
59 regular work schedule during anyone week period (for MCAT this would mean no more than
60 48 additional hours to standard schedule and per additional MCA T Scheduling and Employment
61 Agreement requirements)
62 5 Exceptions to the established Pool rotation can be made on an emergency basis at the discretion
63 of the Crisis Team supervisor andor Program Manager
64 6 Ifa Pool member wishes to cover hours on an on-call basis pursuant to this MOU that occur
65 during their normal work schedule or during hours they are otherwise scheduled to perform their
66 usual and customary job duties the Pool member must first obtain supervisory approval to do so
7)
67 and must use Time Management Leave (TML) to cover any hours they miss while covering
68 such hours pursuant to this MOU
69 7 Although shifts can vary dramatically based on the crisis calls received on average an MCAT
70 staff member spends about six (6) to nine (9) hours during a typical 12-hour shift responding to
71 a crisis call and documenting their services
72
73 Additional Duties
74 1 Attendance at the 700 am staff turnover meeting following a night on-call is required
75 middot2 Attendance at the 700 am turnover meeting following a day on-call may be required
76 3 Call-in options to the 700 am turnover meeting may 00 available
77
78 Further Information
79 1 MCAT County vehicle and mobile phone will be provided
80 2 MCAT Surface Pros will be utilized for documentation
81
82 Communication
83 1 If the Crisis Pool staff calls in for their following normal shift Admin Staff will be utilized to
84 call and cancel appointments for their clients
85
86 Stipends
87 1 A Pool member will receive a $250 stipend for 12-hour shift
88 2 A Pool member will receive a $500 for 24-hour shift
89 3 A Pool member unable to complete a shift (ie sick emergency ect) or who is utilized for only
90 a portion of a shift will be paid a prorated portion ofthe stipend based on the number of hours
91 completed divided by the total hours in the shift
92 4 No additional TML will accrue for Pool members for on-call shifts
93 5 Attendance at the 700 am staff turnover meeting is included in the stipend
94 6 Basis for Stipend - Under the MCA T contract employees are paid the equivalent of 10 hours
95 for a 24-hour shift A behavioral Health Specialist II is a grade 22A A 22A at step 9 is paid
96 $332003Ihr (or $332 for 10 hours of work) As a motivation to take the shifts the stipend
97 represents 15x the rate or $49 for 10 hours of work We rounded up to $500 The 12-hour shift
98 is half of the 24-hour shift
99
100 General Provisions
101 1 MCAT employees and members of the Pool are represent by AFSCME MCAT employees
102 AFSCME and Deschutes County agree that the terms and conditions of employment reflected in
103 and governed by this MOU are unique to MCAT and the Pool and do not create a precedent or
104 an enforceable proactive or policy or otherwise affect or impact in any way other County
105 employees covered by the AFSCME Collective Bargaining Agreement (CBA) Except for the
106 terms and conditions of employment unique to MCAT employees as stated fully in the MCAT
107 employees Operating Agreement as well as the members of the Pool that are agreed to herein
108 all terms and conditions of employment for MCAT employees and members ofthe Pool shall
109 otherwise be governed by the CBA Deschutes County personnel rules and policies andor
110 DCHS rules and policies To the extent there is any conflict between this MOU the terms and
111 conditions of the MCA T Employees Operating Agreement the terms and conditions ofthe
112 CBA Deschutes County Personnel rules and policies andor DCHS rules and polices the terms
113 and conditions of the MOU shall prevaiL
114 2 Should any provision or provisions of the MOU be construed by a court of competent
115 jurisdiction to be void invalid or unenforceable such construction shall affect only the
116 provision ofprovisions so construed and shall not affect impair or invalidate any of the other
117 provisions of this MOU which shall remain in full force and effect
118 3 The provisions ofthis MOU are contractual and are not mere recitals All terms provisions and
119 conditions of the MOU shall be binding upon and inure to the benefit ofthe parties and to their
120 respective heirs executors administrators agents representatives successors and assigns
121 4 This MOU shall be governed by and interpreted in accordance with the laws of the State of
122 Oregon
123 5 This MOU may be executed in two or more counterparts each of which together shall be
124 deemed an original but all of which together shall constitute one and the same instrument In
125 the event that any signature is delivered by facsimile transmission or bye-mail delivery of a
126 pdf format data file or a similar format such signature shall create a valid and binding
127 obligation of the party executing (or on whose behalf such signature is executed) with the same
128 force and effect as if such facsimile or pdf signature page is original thereof
129 6 Except as otherwise stated herein this MOU constitutes the entire agreement between the
130 parties concerning the subject matter hereof and supersedes any and all prior or
131 contemporaneous negations andor agreements between the parties whether written or oral
132 concerning the subject matter ofthis MOU which are not fully expressed herein This MOU
133 may not be modified or amended except by a writing signed by all parties to the MOU
134 7 This MOU will be in effect for 6 months from the date of signing and will be reviewed with the
135 Union and Management and will be reconsidered for renewal
136
137
138
139
140 Agreed to on this tI day ofJuly 2015
141
142 SIGNATURES
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151 Oregon AFSCME
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Deschutes County
Tom Anderson
County Administrator
Deschutes County
BRIEFING PAPER Medline ReNewal
Request for Deschutes County Economic Development Loan Fund
Company Request $28000 EDCO Recommendation $28000 Application Date March 132015 Proposed Job Creation within 24 months of March 13 2015 28 new employees Average Pay for New Employees (all positions excluding commissions) $33495 Industry Medical Device Reprocessing Website wwwmedlinerenewalcom
Company Background Medline ReNewal is a medical device company in Redmond OR that reconditions used medical devices to OEM specifications packaging and sterilization These devices are then sold back to the customer for significant cost savings
Originally formed in Sisters OR in 1997 the company moved to Redmond in 2006 and was purchased by Medline Industries the largest privately held medical supply company in the nation in 2012 They have an aggressive growth strategy and expect significant growth at ReNewal as a result of Medline Industries extensive customer base and distribution model
Medline ReNewal employs many skilled and technical positions with an emphasis around engineering and the bulk of their customers (99) are outside the Central Oregon region Their business model has a significant impact not only on the health care industry by cutting their costs but also on the waste stream across the country by limiting the number of devices that would otherwise end up in landfills Xhile the practice of using reprocessed devices is becoming more widely accepted the industry is still highly regulated by the Food and Drug Administration
Day-to-day management of the Redmond ReNewal division is conducted by Mr Steve Bettis who has a strong background with successful manufacturing companies spanning more than two decades The firm currently operates in three leased building in Redmond Those facilities are no longer able to provide the production and warehouse space necessary to meet current demand let alone accommodate the growth in sales the company is projecting Furthermore separate facilities are not allowing the company to maximize its productivity and cost effectiveness
In order to address the need for additional production and warehouse capacity and to increase efficiencies the parent company Medline Industries Inc began evaluating locations in California Illinois Washington Nuevo Laredo Mexico and Redmond for a 50000 SF facility to relocate and expand the Redmond operations
To
From
Date
Subject
l 1 I I I I l
I ~ ~
Deschutes County Board of CommissionersI
I
I Sgt Nathan Garibay
June 30 2015
Emergency Operations Plan Update and Approval
CommissionerCounty Administrator Approval __________________
Date _______________
The Deschutes County Sheriffs Office is requesting the Board of Commissioners approval of the Emergency Operations Plan
Synopsis
Deschutes County has recently made revisions to the countys Emergency Operations Plan (EOP) adopted in 2010 The plan was last updated in 20 I 0 with the assistance of a contractor Ecology and Environment Inc (EampE) The revisions and updates to this latest EOP consist of ensuring the plan is consistent with the capabilities responsibilities and operational roles of the county departments
The purpose of an EOP is to establish guidance for Deschutes Countys (County) actions during response to and short-term recovery from major emergencies or disasters It promulgates a framework within which the County will bring a combination of technical capabilities and resources plus the sense judgment and expertise of its emergency response personnel department directors and other decision makers Specifically this EOP describes the roles and responsibilities of Deschutes County departments and personnel when an incident occurs and it establishes a strategy and operating guidelines that support implementation of the National Incident Management System (NIMS) including adherence to the concepts and principles ofthe Incident Command System (ICS)
The plan consists of 3 parts
Basic Plan Provides the basic framework for managing disasters integrating with citiesstatefederal and non-governmental organizations
Emergency Support Functions (ESF) - Focus on operations pertaining to specific operational functions and the positions responsible for carrying them out These annexes clearly describe the policies processes roles and responsibilities for agencies and departments Many of the ESFs have shared responsibility between more than one county department and other organizations
ESF 1 Transportation ESF 2 Communications ESF 3 Public Works and Engineering ESF 3 Public Works and Engineering ESF 4 Firefighting ESF 5 - Emergency Management ESF 6 Mass Care ESF 7 Logistics Management and Resource
ESF 8 - Public Health and Medical Services ESF 9 Search and Rescue ESF 10 Oil and Hazardous Materials ESF 11 - Agriculture and Natural Resources ESF 12 - Energy ESF 13 Public Safety and Security ESF 14 - Long-term Community Recovery ESF 15 External Affairs
ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
Road Department
9middot1middot1 Service District
Emergency Services
Sheriffs Office
Health Services
county Forestry
Finance Department
Community Development
Administration
Table 1 ESF and County Department Crosswalk (P =Primary S= Support)
Incident Specific Annexes (IA) - Focus on the special planning needs generated by the particular hazard
and contain unique and regulatory response details that apply to a single hazard
Supporting documentation is reference throughout the EOP and may be included by appendix or
maintained by agencies as a separate document
The goal of this project is to develop a comprehensive document that not only meets state and federal requirements but a useful document to facilitate decision making and project identification throughout Deschutes County as it relates to disaster mitigation
Action Recommended Approve and sign the latest revision of the Deschutes County Emergency Operations Plan
Please contact Sgt Garibay at 541-617-3303 if you have questions concerning this request
To Deschutes County Board of Commissioners
From Sgt Nathan Garibay
Date June 30 2015
Subject Emergency Operations Plan Update and Approval
CommissionerCounty Administrator Approval __________________
Date _____________
The Deschutes County Sheriffs Office is requesting the Board of Commissioners approval of the Emergency Operations Plan
Synopsis
Deschutes County has recently made revisions to the countys Emergency Operations Plan (EOP) adopted in 2010 The plan was last updated in 2010 with the assistance ofa contractor Ecology and Environment Inc (EampE) The revisions and updates to this latest EOP consist of ensuring the plan is consistent with the capabilities responsibilities and operational roles ofthe county departments
The purpose of an EOP is to establish guidance for Deschutes Countys (County) actions during response
to and short-term recovery from major emergencies or disasters It promulgates a framework within which the County will bring a combination of technical capabilities and resources plus the sense judgment and expertise of its emergency response personnel department directors and other decision makers Specifically this EOP describes the roles and responsibilities of Deschutes County departments and personnel when an incident occurs and it establishes a strategy and operating guidelines that support implementation of the National Incident Management System (NIMS) including adherence to the concepts and principles of the Incident Command System (lCS)
The plan consists of 3 parts
Basic Plan - Provides the basic framework for managing disasters integrating with citiesstatefederal and non-governmental organizations
Emergency Support Functions (ESF) - Focus on operations pertaining to specific operational functions and the positions responsible for carrying them out These annexes clearly describe the policies processes roles and responsibilities for agencies and departments Many ofthe ESFs have shared responsibility between more than one county department and other organizations
ESF 1 Transportation ESF 2 - Communications ESF 3 - Public Works and Engineering ESF 3 - Public Works and Engineering ESF 4 Firefighting ESF 5 - Emergency Management ESF 6 - Mass Care ESF 7 Logistics Management and Resource
ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF 1 2 3 4 5 6 7 8 9 10 11 12
Road Department p
bull 9-1-1 Service District
Emergency Services
Sheriffs Office
Health Services
County Forestry
Finance Department
Community Development
Administration
Fair amp Expo Center
ESF 8 Public Health and Medical Services ESF 9 Search and Rescue ESF 10 Oil and Hazardous Materials ESF 11 Agriculture and Natural Resources ESF 12 - Energy ESF 13 Public Safety and Security ESF 14 Long-term Community Recovery ESF 15 External Affairs
p
Incident Specific Annexes (IA) - Focus on the special planning needs generated by the particular hazard and contain unique and regulatory response details that apply to a single hazard
Supporting documentation is reference throughout the EOP and may be included by appendix or maintained by agencies as a separate document
The goal of this project is to develop a comprehensive document that not only meets state and federal requirements but a useful document to facilitate decision making and project identification throughout Deschutes County as it relates to disaster mitigation
Action Recommended Approve and sign the latest revision ofthe Deschutes County Emergency Operations Plan
Please contact Sgt Garibay at 541-617-3303 if you have questions concerning this request
Bonnie Baker
From Judith Ure Sent Thursday July 02 2015 1247 PM To Bonnie Baker Subject 7-27 Work Session
Bonnie shy
Would you please schedule a business loan request on the 7-27-15 work session agenda Jon Stark from Redmond Economic Development Inc and members of EDCO will be in attendance so if possible can it be the first item
Thanks
Judith
1
Deschutes County Economic Development Loan Fund
Loan Activity and Fund Status as of July 272015
As of July 272015 the unencumbered cash balance available in the Economic Development Loan Fund is approximately $63320
Organization Number of
Employees
Agreement Number
Agreement Date
Loan Amount
Jobs Created Date
Jobs Retained
Date
Date Converted to Grant
Repayment Amount
(principle)
Amount Paid to Date (principle)
Agere Pharmaceuticals Inc 7 2010-745 12152010 $1400000 033112012 0911712013 0511412014 NA NA GL Solutions 39 2010-749 121292010 $5000000 090912012 09092013 0511412014 $1951522 $1951522 Buehner Fry Inc (NAVIS) 27 2011-137 041312011 $5000000 1111612012 111162013 0511412014 NA NA Dent Instruments 6 2011-138 04132011 $1200000 1111112012 1111112013 0511412014 NA NA Alchemy Solutions Inc 13 2011-358 06292011 $2600000 033112013 033112014 NA $2600000 $2600000 Medisiss 24 2011-572 09082011 $4800000 0711812013 0711812014 090312014 NA NA Geo-Spatial Solutions Inc 10 2011-641 103112011 $2000000 0712212013 072212014 Pending $10000 $1000000 Central Oregon Trucking 35 2012-311 060612012 $5000000 0411112014 0411112016 090312014 NA NA Consumer Cellular Inc 200 2012-584 111262012 $5000000 030112014 030112015 111512014 NA $50000 Energyneering 17 2012-643 121262012 $3400000 033112012 063012104 09032014 NA NA Venture Catalyst NA 2013-025 0212112013 $2000000 NA NA NA NA NA NAVIS 26 2013-238 061132013 $5000000 0112812015 0112812016 Vantage Clinical Solutions Inc 5 2013-427 07302013 $1000000 030412015 03042016 Paladin Data Corporation Inc 16 2013-523 1011712013 $3200000 0411612015 0411612016 BasX 50 2014-340 061142014 $5000000 1212412015 12242016 Humm Kombucha 25 2014-504 091172014 $5000000 123112016 123112017 Wild Harvest 25 2014-648 121162014 $5000000 0712412016 0712412017 i3d Manufacturing 12 2015-439 Pending $2400000 050112017 050112018 Kollective Technology Inc 25 2015-438 Pending $5000000 050112017 050112018 Total 562 $69000000
partial conversion
---------
Deschutes County Board of County Commissioners
Discretionary Grant Program
Board Meeting Date July 8 2015
Organization Opportunity Knocks
Organization Description A 50 1 (c)6 organization founded in 1996 that brings entrepreneurs and business leaders from Central Oregon together for peer-based training and problem-solving Currently maintains 150 members 16 teams and 32 volunteer facilitators and is seeking to hire an Executive Director Board members include representatives from EDCO and the Bend Chamber
Project Name Restructuring
Project Description Support process of restructuring the organization including making changes to Board leadership management mission messaging programs and procedures
Project Period Through November 1 2015
Amount of Request $2400
Previous Grants None recorded
Approved ___________________________________________________________
Declined
Deschutes County Board of Commissioners PO Box 6005 Bend OR 97701-6005
1300 NW Wall Street Suite 200 Bend OR Telephone 541-388-6571 Fax 541-385-3202
Website wwwdeschutesorg
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Todays Date 11-7_6_1_5____---J1 Project Name I Restructuring I ~----~~========~
Project Beginning Date I 71115 I Project End Date 1_D_ec__3_l_2_0_15 ____----l1
Amount Requested I $2400 I Date Funds Needed 1_A_S_A_P_______JI
Name of Applicant organization l_O_p_po_rtu_n_ity_Kn_o_c_ks_________________--
AddressI PO Box 9073
City amp Zip Code 1 Bend 97708 I Tax ID 30-0468254
Contact Name(s) I Jim Schell ITelepbone _____--l1_5_41_7_8_8_-7_1_37
Fax I IEmail Address 1_Jim_s_ch_e_ll_5__gm_ai_1_co_ffi________----
On a separate sheet(s) please briefly answer the following questions
1 Describe the applicant organization including its purpose leadership structure and activities
2 Describe the proposed project or activity 3 Provide a timeline for completing the proposed project or activity 4 Explain how the proposed project or activity will positively impact the community 5 Identify the specific communities or groups that will benefit 6 Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions if any Itemize anticipated expenditures 7 If the grant will support an ongoing activity explain how it will be funded in the future
Attach
Proof of the applicant organizations non-profit status
Applicant may be contacted during the review process and asked to provide a complete line item budget
OPPORTUNITY
KNOCKS
Describe the applicant organization
We are Opportunity Knocks (OK) we provide peer-based training and problem-solving for
entrepreneurs and business leaders throughout Central Oregon We do this by assembling and
facilitating teams of 10 to 12 entrepreneurs and business owners and in the process creating
an environment for them to grow and succeed
Founded in 1996 we now have 150 members 16 teams and 32 facilitators All of the
facilitators are volunteers we will have one paid Executive Director and are currently hiring for
this position We will have a volunteer Board of 19 when we are finished recruiting members
our Board Chair is jim Schell OKs original founder Board members include representatives
from EDCO Bends Chamber of Commerce and the SBDC
The 16 teams of entrepreneurs and business owners meet once a month for three hours at
various donated meeting rooms around Bend and Redmond Two volunteer co-facilitators
administrate and facilitate the monthly meetings following a time-tested format Members sign
Confidentiality Agreements upon joining they also commit to attending at least ten meetings
every year
A key element of the Restructuring we are currently undergoing is the adoption of the
Entrepreneurial Team Board of Directors model This model dictates that the OK board will be
include four entrepreneurial teams of four members each those teams will be entrepreneurial
in that they make the decisions within their area of expertise (The Board Chair can veto their
decisions if he deems them to threaten the financial stability of OK) The four four-person
teams include 1) FundraisingSponsors 2) Facilitators Programs 3) MarketingBranding and 4)
Membership The Board also includes a two-person Finance Committee and a one-person Legal
Committee in addition to the Board Chair
Opportunity Knocks believes that by helping small businesses and their ownersmanagers
succeed we do the following for our community
1) We create new jobs
2) We enhance existing jobs
Proposed project or activity
The proposed project is not exactly proposed rather it is currently in process OK is in the process of restructuring a restructuring that will include its leadership management mission and messaging OK has been in existence for 19 years many of its processes and procedures need revisiting and updating Thus the entire organization is being changed beginning with the makeup and function of the Board of Directors down to the template of the monthly meetings
OKs cash position is not strong this grant request is being made to provide financial assistance to the organization as we work through our restructuring project Once our Executive Director is hired (interviews are being conducted as this is written) and our first Board meeting is held we will begin several new fund raising and sponsor programs Our first meeting of the restructured Board will be July 21 and we expect to have our new ED in place by that time From that point forward our new leadership and management team will effectively be in place
Timeline for the Restructuring Project
We expect the restructuring infrastructure to be in place by August 1 that date that will also kick off whatever other new programs the Board develops Our strongest membership renewal months begin in October and run through April thus once we reach October 2015 our cash flow will turn around The results of our new management and procedures are expected to begin increasing membership from the current 150 members by October 1 We are forecasted to reach cash-flow-neutral or better by November 1
How the proposed project will positively impact the community
As explained earlier in this grant request our goals are by helping our businesses grow and succeed we willi enhance the jobs of our member-businesss current employees and 2) create jobs for new employees
Identify specific communities or groups that will benefit
OK currently has teams in Bend in Redmond thus our services will immediately help the business owners and their employees within those communities We have from time to time attempted to establish teams in other Central Oregon communities but to date those efforts have failed
How grant funds will be used and what are the matching funds or in-kind contributions
Grant funds will be used to provide operating monies during the restructuring period from approximately August 1 and November 1 until the results kick in In addition to this grant OK is reaching out to its stable of corporate partners including such firms as Bendbroadband Bank
of the Cascades US Bank and a half dozen others OK also receives in-kind support from Combined Communications and Cascade Business News
How OK will be funded in the future
OK has been financially sustainable for 19 years our financial projections show that as a result of the restructuring our financial sustainability (positive cash flow) will return by January 1 2016
Judith Ure
From Jim Schell ltjimscheIl5gmailcomgt Sent Saturday July 18 2015 507 AM To Judith Ure Subject RE Discretionary Grant request Attachments Copy of 20150203 - 2015 OK Budgetxlsx Copy of OK Cash Forecast 6302015xlsx
Hi Judith
Sorry Im tardy in responding to your email Ive been traveling and couldnt access my files
Re your requests Im attaching the Budget for 2015 Im also attaching the Cash Flow forecast for the balance of the year You will note it shows a cash shortfall of $14126
The Cash Flow forecast is the tool were using for coming up with the funding needed We havent done a revised Budget because the budget is running pretty much as projected with the exception of membership revenues As you can see other than salaries were a low budget organization we dont spend much money We have a lot of volunteers with our new Board format well have 19 volunteer board members and 32 volunteer facilitators
In addition to our membership fees of $67000 we have $8000 in sponsor donations Those sponsors include Bank of the Cascades US Bank and Bendbroadband
The funding gap will be made up of increased membership fees which will come from our new management including the 19 member board We will also solicit new sponsors given our new messaging of being a job creation organization Most of our sponsor money comes in the month of January so we anticipate that once we reach January 1 well be healthy again
Please let me know if there are further questions you need answering Thanks for your help
Jim
Jim Schell Working on cool stuff JimSche1l5gmailcom 541-788-7137
TEDXBend
From Judith Ure [mailtoJudithUredeschutesorg] Sent Tuesday July 14 2015 1113 AM To Jim Schell Subject RE Discretionary Grant request
1
~~)~l4 OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Memberships Fees
$ TIer 1 $ TIer 2 $ Cancelled Membership TIer 1 $ Cancelled Membership TIer 2
Total Membership Fees
Jan
3555 1490
5045
Feb
2765 745
3510
Mar
3160 745
390S
8Rr
5530 1490
7020
Mi
5135 745
5880
Jun
5530 1490
7Ot()
Jul
3950
3950
~
6320 745
7065 -shy
~
7900 1490
9390
Oct
4345 745
5090
Nov
4740
4740
Dec
3555 1490
5045
Totals
56485 1117S
67660
Categorization
Revenue
Best Practices Seminar ticket sales Sponsorships
Total Best Practices Revenue Seminar Income - Not BP Annual Celebration
Ticket sales Title sponsorship income Table sponsorship income
1200
1200
1200
1200
1200
1200
2000
1200
1200
4800
4soo
2000
Revenue Revenue
Total Annual Celebration Revenue 2000 2000 Revenue Sponsorship Income
Patron sponsorships 6000 6000
Total Sponsorships 6000 6000 Revenue Mise Income 9 9 9 9 9 9 9 9 9 9 9 9 108 Revenue
TOTAL REVENUE 11054 4719 3914 8229 5889 7029 3959 7074 12599 6299 4749 5054 SO568
~~-~ I amp4k dhlfiSJU _) JMeSJb$tCB~ cMkJ MtU 24isa1iapoundtdkbAWampi4bkJASl
120
-1 0 -~~- PPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8QI ~ Jun Jul 8lamp ~ Oct Nov Dec Totals Catelorization Cost of Goods Sold Annual Celebration
Audio Visual 300 300 Foodmiddot a II attendees 3100 3100 Rent
Awards 120
linens 200 200 Flowers 250 250 Giveaways 350 350 Office Supplies 26 26
labor 500 500 Other expenses 200 200
Total Annual Celebration Costs 5046 5046 Variable
Best Practices
Advertising 46 46 46 46 184
Rent 180 180 180 180 720
Food 470 470 470 470 1880
Event registration 53 53 53 53 212
Total Best Practices Costs 749 749 749 749 2996 Variable
Seminar Othermiddot Best Practices NA Variable
TOTAL COGS 749 749 5795 749 8042
GROSS PROFIT 10305 4719 3914 7480 5889 7029 3959 7074 6804 5550 4749 5054 72526
~~~ lshy
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8Jlc MY Jun lui 8amp ~ Oct Nov Dec I2 Categorization Operating Expenses Payroll
Dir Bus Dev Position 200 200 200 200 200 200 200 200 200 200 200 200 2400 Fixed DBD - Variable (Member Renewal) 1766 1090 1367 2319 2058 2319 1383 2335 3287 1643 1659 1628 22852 Variable DBD - Variable (New Member) 296 296 296 296 296 296 1778 Variable Facilitator Managment Position 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 16500 Fixed Facilitator Manager - Variable a 947 1020 89185 2859 Variable Admin amp Finance Position BOO BOO 800 800 800 800 800 800 800 800 800 800 9600 Fixed Payroll Processing Fees Fixed Taxesbenefits 427 359 387 577 456 482 490 483 579 504 416 263 5421 Fixed
Total payroll amp Related 4692 4246 4253 6638 5014 5597 5393 5614 6365 5835 4575 3187 61409 General Operating Expense
Advertising 42 42 42 42 42 42 42 42 42 42 42 42 504 Fixed Marketing Bank charges Continuing educationstaff 5 5 5 5 5 5 5 5 5 5 5 5 60 Discretionary Duessubscriptions 250 250 Discretionary Equipment purchases 10 10 10 10 10 10 10 10 10 10 10 10 120 Discretionary Facilitator Training 350 350 700 Discretionary Team Facilitator Gift 50 50 Discretionary Team IT support Discretionary InternetFax Telephone 70 70 70 70 70 70 70 70 70 70 70 70 840 Fixed Insurance- liability 560 560 Fixed Insurance- 0amp0 507 287 287 1081 Fixed Ucense amp fees 50 SO 50 150 Fixed Meals -business 50 50 50 50 50 50 50 50 50 SO 50 50 600 Discretionary Merchant program 100 100 100 100 100 100 100 100 100 100 100 100 1200 Fixed Mileage expense 100 100 100 100 100 100 100 100 100 100 100 100 1200 Discretionary Office supplies 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Postage 50 50 100 Discretionary Printing and design 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Marketing Professional fees 200 200 Fixed Rent Fixed Website hostingsupport 58 58 58 58 58 58 58 58 58 58 58 58 696 Fixed Marketing Miscellaneous expenses 40 40 40 40 40 40 40 40 40 40 40 40 480 Discretionary $1250 to Marketing
Total General Operating Expenses 865 515 715 515 1372 1125 615 802 515 B02 915 515 9271
TOTAL OPERATING EX PENSE 5557 4761 4968 7153 6386 6722 6008 6416 6880 6637 5490 3702 70680
NET INCOME (LOSS) 4748 (42) (1054) 327 (497) 307 (2049) 658 (76) (1087) (741) 1353 1846
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar AI[ ~ l Jul i11I ~ Oct Nov Dec Tot~-~ Categorization
Bllslune Budget by category Jan Feb Mar Apr Mav Jun Jul Aug Sap Oct Nov Dec Totals
Revenue Budget Expense Discretionary Expense Variable Expense Fixed
Budget Surplus (Deficit)
$ $ $ $ $
11054 545
2515 3247 4748
$ $ $ $ $
4719 245
1387 3129
(42)
$ 3914 $ 245
$ 1367 $ 3357 $ (1054)
$ $ $ $ $
8229 245
4311 3347
327
$ 5889 $ 595 $ 2058
$ 3733 $ (497)
$ 7029 $ 245 $ 2615 $ 3862 $ 307
$ $ $ $ $
3959 345
2402 3260
(2049)
$ $ $ $ $
7074 245
2631 3540
658
$ 12599 $ 245 $ 9081
$ 3349 $ (76)
$ $ $ $ $
6299 245
3580 3561
(1087)
$ 4749 $ 595 $ 1659 $ 3236 $ (741)
$ $ $ $ $
5054 245
1924 1533 1353
$ 80568 $ 4040 $ 35530 $ 39152 $ 1846
Revenue Discretionary Variable Fixed
Reserve Budget $ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846 Cash + Cum Surplus
cantingeneYPIanCostSaVlnpbullmiddotmiddot -Mar Apr May Jull Jut AlIi Sap Oct Nov Dec Totals
Potential Cost Savings Discretionary $ 109 $ 49 $ 49 $ 49 $ 119 $ 49 $ 69 $ 49 $ 49 $ 49 $ 119 $ 49 $ Variable $ 251 $ 139 $ 137 $ 431 $ 206 $ 262 $ 240 $ 263 $ 908 $ 358 $ 166 $ 192 $ Fixed $ $ $ $ $ $ $ $ $ $ $ $ $
3553
4361Maximum Cost SavIngs $ 360 $ 188 $ 186 $ 4SO $ 325 $ 311 $ 309 $ 312 $ 957 $ 407 $ 285 $ 241 $ Target of Above
Talllet Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ I 0i6 I Expense Target $ 6306 $ 4761 $ 4968 $ 7902 $ 6386 $ 6722 $ 6008 $ 6416 $ 12675 $ 7386 $ 5490 $ 3702 $ 78722
RasUItIIIIQ$Ii PIofiIe] ~ CiMar Apr May middotJUII Jul Aug Sap ~ Nov Dec
Starting Cash Position ~~~$ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494
Budgets Surplus (Deficit) Above $ 4748 $ (42) $ (1054) $ 327 $ (497) $ 307 $ (2049) $ 658 $ (76) $ (1087) $ (741) $ 1353
Add Back Target Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846Reserve Target $ 7748 $ 7706 $ 6652 $ 6978
Notd
l1~~r~~11rM----middot-~middotmiddotil~(gt1-~~~~ jiRS amp1_ampamp)1 iJi I$i k14dMW Ki$ 6 bull Wi
opportunity Knocks
Cash Forecast Projected Projected Projected Projected Projected Projected
73115 83115 93015 103015 113015 123115 Cash Balance 10693 6524 (1642) (2931) (7178) (9422) Less June payroll paid in July (5104) Receipts
Dues 4000 I 1710 I 739~ I nnm~~ 5215 I 2355 Sponsorships
Grants
Other
Total Receipts 4000 1110 1399 3099 5215 2355
Disbursements
Payroll amp Related
Marketing Related
Rent
Office Expenses
Dues amp Subscriptions
Insurance
Mileage
Merchant Charges
Meals
Facilitator Training
Misc
2450 8830 7929 6300 6300 6300 82 82 82 82 82 82
244 244 244 244 244 208 158 158 158 158 158
287 287 100 100 100 100 100 100 100 100 100 100 100 100 50 50 50 50 50 50
350 75 25 25 25 75 25
Ttl Disbursements 3065 9816 8688 1346 1459 1059
Ending Cash 6524 (1642) (2931) (1118) (9422) (14126)
Address
Contact Name(s) I--~---==--tf--------
Deschutes County Board ofCommissioners PO Box 6005 Bend OR 97701-6005
1300 NW Wall Street Suite 200 Bend OR Telephone 541-388-6571 Fax 541-385-3202
Website ~~9eschutC1iOll
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Todays Date I ( -7 - I ) IProject Name I fQf1VOO 13 r-toJ(JJjJS r Project Beginning Date I 3 ~ - J- IProject End Date I g --z - (b
AmountRequested rr$Cgt~tgt7J DateFnndsNeeded1I bur 7- -~I
Fax I Node -------S--~-~-------r
On a separate sheet(s) please briefly answer the foUowing questions
1 Describe the applicant organization including its purpose leadership structure and activities
2 Describe the proposed project or activity 3 Provide a timeline for completing the proposed project or activity 4 Explain how the proposed project or activity will positively impact the community 5 Identify the specific communities or groups that will benefit 6 Describe how grant funds will be used and include the source and amounts ofmatching
funds or in-kind contributions ifany Itemize anticipated expenditures 7 If the grant will support an ongoing activity explain how it will be funded in the future
Attach
Proofofthe applicant organizations non-profit status
Applicant may be contacted during the review process and asked to provide a complete line item budget
Judith Ure
From Tony DeBone Sent Monday July 13 2015 1140 AM To Judith Ure Cc Tom Anderson Subject FW Lottery Grant Request for New Frying Pans Attachments ScanOOOlpdf
Judith
FYI
--Tony
From Mike Daly [mailtodalyexcgcom] Sent Tuesday July 07 2015 1041 AM To Tony DeBonei Tammy Baney Alan Unger Cc Dan Despotopulos Subject Lottery Grant Request for New Frying Pans
Commissioners and Dan Attached is the face page for a Lottery Grant Request for new frying pans for the Egg Crew at the Buckaroo Breakfast Last year we found some useable pans at the local thrift stores but even these were wore out and hardly serviceable The request is for $50000 based on 20 new pans at around $25 dollars a pan We will need egg turners and a couple of serving pans also which would be included in the purchase
I have recently turned in a grant request to Wall Mart here in Redmond for the pans and talked to the Store Manager this morning She said she gets about 8 requests a day for grants but seemed like she may find some pans in the store to donate to us I will let you know if any of this materializes
Also also hit up Fred Meyer for donations and the store manager says they do not donate to organizations any longer This was a corporate decision
Thank you for your consideration
Mike Daly
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Memorandum of Understanding
Internal On-Call Crisis Response Pool
Purpose
There are times the Mobile Crisis Assessment Team (MCA T) is in need of temporary coverage in I
order to provide services when MCAT is understaffed or when existing Crisis on-call staff is otherwise
unavailable At any given time MCAT requires a minimum of three (3) staff members but will
preferably have four (4) staff members at all times In order to ensUIe~continuity of services the
Deschutes County Health Services Department (DCHS) will implement an internal On-Call Crisis
Response Pool (Pool) The Poll will be activated in situations when MCAT is reduced below three (3)
staff members for any reason or at the supervisors discretion during extreme circumstances The Pool
will consist of three (3) staff members from the Health Services Department The Pool is completely
voluntary Employees who are in the pool may resign at any time with a reasonable notice not to exceed
two weeks
Process
When coverage needs have been identified the following process will be used to address unfilled
MCAT Shifts
1 Regular full-time Crisis staffwill provide coverage for unfilled shifts of hours on an onO-call
basis
2 When regular full-time Crisis staff is unable to provide coverage existing Crisis on-call staff
will be utilized to cover such shifts or hours
3 When existing Crisis on-call staff is unable to provide coverage the Pool will be used to cover
such shifts or hours
Qualifications
To be a member of the Pool a Health Services staff member must meet the following qualifications
1 The Employee must be a Behavioral Health Specialist II
2 The Employee must live within a 30 minute drive of St Charles Redmond and St Charles
Bend within 30 minutes ofbeing contacted with regard to an existing crisis situation
3 Each Member of the Pool must attend Civil Commitment Investigator Training within 6
33 months of being appointed to the Pool
34 4 The Employee must receive approval from their Supervisor to participate in the pool
35
36 The Pool will be reviewed at least annually to ensure all members meet these qualifications
37
38 In addition to the above stated qualifications preference will be given to Pool candidates who have the
39 following experience
40 1 Prior crisis civil commitment andor SPMI experience
41 2 Social Work or Counseling
42 3 When two or more staff has the same qualifications seniority will be the deciding factor
43
44 Training
45 1 The County will incur all costs associated with trainings associated with the Crisis PooL
46 2 The County will afford 4 hours of shadowing to staff selected for the Crisis Pool
47 Work Shift
48 Work Shift for Pool Members
49 I An MCAT shift is from 700 am to 700 pm or 700 pm to 700 am
50 2 On-call shifts will generally be 12 or 24 hours but Pool members may be called to fill only
51 portions of such shifts depending on MCAT team needs If the Crisis Team is unable to cover
52 MCA T needs during daytime hours a 24-hour shift may be required Otherwise a 12-hour shift
53 from 7 pm to 7 am may be sufficient
54 3 On-call shifts will be offered to individuals in the Pool on a rotating basis The rotation will be
55 established by the Crisis Team Supervisor andor the Program Manger Ifa Pool member is
56 unable to fill an on-call shift the Pool member will be skipped and the shift will be offered to
57 the next Pool member in the rotation
58 4 Providers in the Pool may work a maximum of48 hours in addition to the staff members
59 regular work schedule during anyone week period (for MCAT this would mean no more than
60 48 additional hours to standard schedule and per additional MCA T Scheduling and Employment
61 Agreement requirements)
62 5 Exceptions to the established Pool rotation can be made on an emergency basis at the discretion
63 of the Crisis Team supervisor andor Program Manager
64 6 Ifa Pool member wishes to cover hours on an on-call basis pursuant to this MOU that occur
65 during their normal work schedule or during hours they are otherwise scheduled to perform their
66 usual and customary job duties the Pool member must first obtain supervisory approval to do so
7)
67 and must use Time Management Leave (TML) to cover any hours they miss while covering
68 such hours pursuant to this MOU
69 7 Although shifts can vary dramatically based on the crisis calls received on average an MCAT
70 staff member spends about six (6) to nine (9) hours during a typical 12-hour shift responding to
71 a crisis call and documenting their services
72
73 Additional Duties
74 1 Attendance at the 700 am staff turnover meeting following a night on-call is required
75 middot2 Attendance at the 700 am turnover meeting following a day on-call may be required
76 3 Call-in options to the 700 am turnover meeting may 00 available
77
78 Further Information
79 1 MCAT County vehicle and mobile phone will be provided
80 2 MCAT Surface Pros will be utilized for documentation
81
82 Communication
83 1 If the Crisis Pool staff calls in for their following normal shift Admin Staff will be utilized to
84 call and cancel appointments for their clients
85
86 Stipends
87 1 A Pool member will receive a $250 stipend for 12-hour shift
88 2 A Pool member will receive a $500 for 24-hour shift
89 3 A Pool member unable to complete a shift (ie sick emergency ect) or who is utilized for only
90 a portion of a shift will be paid a prorated portion ofthe stipend based on the number of hours
91 completed divided by the total hours in the shift
92 4 No additional TML will accrue for Pool members for on-call shifts
93 5 Attendance at the 700 am staff turnover meeting is included in the stipend
94 6 Basis for Stipend - Under the MCA T contract employees are paid the equivalent of 10 hours
95 for a 24-hour shift A behavioral Health Specialist II is a grade 22A A 22A at step 9 is paid
96 $332003Ihr (or $332 for 10 hours of work) As a motivation to take the shifts the stipend
97 represents 15x the rate or $49 for 10 hours of work We rounded up to $500 The 12-hour shift
98 is half of the 24-hour shift
99
100 General Provisions
101 1 MCAT employees and members of the Pool are represent by AFSCME MCAT employees
102 AFSCME and Deschutes County agree that the terms and conditions of employment reflected in
103 and governed by this MOU are unique to MCAT and the Pool and do not create a precedent or
104 an enforceable proactive or policy or otherwise affect or impact in any way other County
105 employees covered by the AFSCME Collective Bargaining Agreement (CBA) Except for the
106 terms and conditions of employment unique to MCAT employees as stated fully in the MCAT
107 employees Operating Agreement as well as the members of the Pool that are agreed to herein
108 all terms and conditions of employment for MCAT employees and members ofthe Pool shall
109 otherwise be governed by the CBA Deschutes County personnel rules and policies andor
110 DCHS rules and policies To the extent there is any conflict between this MOU the terms and
111 conditions of the MCA T Employees Operating Agreement the terms and conditions ofthe
112 CBA Deschutes County Personnel rules and policies andor DCHS rules and polices the terms
113 and conditions of the MOU shall prevaiL
114 2 Should any provision or provisions of the MOU be construed by a court of competent
115 jurisdiction to be void invalid or unenforceable such construction shall affect only the
116 provision ofprovisions so construed and shall not affect impair or invalidate any of the other
117 provisions of this MOU which shall remain in full force and effect
118 3 The provisions ofthis MOU are contractual and are not mere recitals All terms provisions and
119 conditions of the MOU shall be binding upon and inure to the benefit ofthe parties and to their
120 respective heirs executors administrators agents representatives successors and assigns
121 4 This MOU shall be governed by and interpreted in accordance with the laws of the State of
122 Oregon
123 5 This MOU may be executed in two or more counterparts each of which together shall be
124 deemed an original but all of which together shall constitute one and the same instrument In
125 the event that any signature is delivered by facsimile transmission or bye-mail delivery of a
126 pdf format data file or a similar format such signature shall create a valid and binding
127 obligation of the party executing (or on whose behalf such signature is executed) with the same
128 force and effect as if such facsimile or pdf signature page is original thereof
129 6 Except as otherwise stated herein this MOU constitutes the entire agreement between the
130 parties concerning the subject matter hereof and supersedes any and all prior or
131 contemporaneous negations andor agreements between the parties whether written or oral
132 concerning the subject matter ofthis MOU which are not fully expressed herein This MOU
133 may not be modified or amended except by a writing signed by all parties to the MOU
134 7 This MOU will be in effect for 6 months from the date of signing and will be reviewed with the
135 Union and Management and will be reconsidered for renewal
136
137
138
139
140 Agreed to on this tI day ofJuly 2015
141
142 SIGNATURES
143
144
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149
150
151 Oregon AFSCME
152
153
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156
157
Deschutes County
Tom Anderson
County Administrator
Deschutes County
To
From
Date
Subject
l 1 I I I I l
I ~ ~
Deschutes County Board of CommissionersI
I
I Sgt Nathan Garibay
June 30 2015
Emergency Operations Plan Update and Approval
CommissionerCounty Administrator Approval __________________
Date _______________
The Deschutes County Sheriffs Office is requesting the Board of Commissioners approval of the Emergency Operations Plan
Synopsis
Deschutes County has recently made revisions to the countys Emergency Operations Plan (EOP) adopted in 2010 The plan was last updated in 20 I 0 with the assistance of a contractor Ecology and Environment Inc (EampE) The revisions and updates to this latest EOP consist of ensuring the plan is consistent with the capabilities responsibilities and operational roles of the county departments
The purpose of an EOP is to establish guidance for Deschutes Countys (County) actions during response to and short-term recovery from major emergencies or disasters It promulgates a framework within which the County will bring a combination of technical capabilities and resources plus the sense judgment and expertise of its emergency response personnel department directors and other decision makers Specifically this EOP describes the roles and responsibilities of Deschutes County departments and personnel when an incident occurs and it establishes a strategy and operating guidelines that support implementation of the National Incident Management System (NIMS) including adherence to the concepts and principles ofthe Incident Command System (ICS)
The plan consists of 3 parts
Basic Plan Provides the basic framework for managing disasters integrating with citiesstatefederal and non-governmental organizations
Emergency Support Functions (ESF) - Focus on operations pertaining to specific operational functions and the positions responsible for carrying them out These annexes clearly describe the policies processes roles and responsibilities for agencies and departments Many of the ESFs have shared responsibility between more than one county department and other organizations
ESF 1 Transportation ESF 2 Communications ESF 3 Public Works and Engineering ESF 3 Public Works and Engineering ESF 4 Firefighting ESF 5 - Emergency Management ESF 6 Mass Care ESF 7 Logistics Management and Resource
ESF 8 - Public Health and Medical Services ESF 9 Search and Rescue ESF 10 Oil and Hazardous Materials ESF 11 - Agriculture and Natural Resources ESF 12 - Energy ESF 13 Public Safety and Security ESF 14 - Long-term Community Recovery ESF 15 External Affairs
ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
Road Department
9middot1middot1 Service District
Emergency Services
Sheriffs Office
Health Services
county Forestry
Finance Department
Community Development
Administration
Table 1 ESF and County Department Crosswalk (P =Primary S= Support)
Incident Specific Annexes (IA) - Focus on the special planning needs generated by the particular hazard
and contain unique and regulatory response details that apply to a single hazard
Supporting documentation is reference throughout the EOP and may be included by appendix or
maintained by agencies as a separate document
The goal of this project is to develop a comprehensive document that not only meets state and federal requirements but a useful document to facilitate decision making and project identification throughout Deschutes County as it relates to disaster mitigation
Action Recommended Approve and sign the latest revision of the Deschutes County Emergency Operations Plan
Please contact Sgt Garibay at 541-617-3303 if you have questions concerning this request
To Deschutes County Board of Commissioners
From Sgt Nathan Garibay
Date June 30 2015
Subject Emergency Operations Plan Update and Approval
CommissionerCounty Administrator Approval __________________
Date _____________
The Deschutes County Sheriffs Office is requesting the Board of Commissioners approval of the Emergency Operations Plan
Synopsis
Deschutes County has recently made revisions to the countys Emergency Operations Plan (EOP) adopted in 2010 The plan was last updated in 2010 with the assistance ofa contractor Ecology and Environment Inc (EampE) The revisions and updates to this latest EOP consist of ensuring the plan is consistent with the capabilities responsibilities and operational roles ofthe county departments
The purpose of an EOP is to establish guidance for Deschutes Countys (County) actions during response
to and short-term recovery from major emergencies or disasters It promulgates a framework within which the County will bring a combination of technical capabilities and resources plus the sense judgment and expertise of its emergency response personnel department directors and other decision makers Specifically this EOP describes the roles and responsibilities of Deschutes County departments and personnel when an incident occurs and it establishes a strategy and operating guidelines that support implementation of the National Incident Management System (NIMS) including adherence to the concepts and principles of the Incident Command System (lCS)
The plan consists of 3 parts
Basic Plan - Provides the basic framework for managing disasters integrating with citiesstatefederal and non-governmental organizations
Emergency Support Functions (ESF) - Focus on operations pertaining to specific operational functions and the positions responsible for carrying them out These annexes clearly describe the policies processes roles and responsibilities for agencies and departments Many ofthe ESFs have shared responsibility between more than one county department and other organizations
ESF 1 Transportation ESF 2 - Communications ESF 3 - Public Works and Engineering ESF 3 - Public Works and Engineering ESF 4 Firefighting ESF 5 - Emergency Management ESF 6 - Mass Care ESF 7 Logistics Management and Resource
ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF 1 2 3 4 5 6 7 8 9 10 11 12
Road Department p
bull 9-1-1 Service District
Emergency Services
Sheriffs Office
Health Services
County Forestry
Finance Department
Community Development
Administration
Fair amp Expo Center
ESF 8 Public Health and Medical Services ESF 9 Search and Rescue ESF 10 Oil and Hazardous Materials ESF 11 Agriculture and Natural Resources ESF 12 - Energy ESF 13 Public Safety and Security ESF 14 Long-term Community Recovery ESF 15 External Affairs
p
Incident Specific Annexes (IA) - Focus on the special planning needs generated by the particular hazard and contain unique and regulatory response details that apply to a single hazard
Supporting documentation is reference throughout the EOP and may be included by appendix or maintained by agencies as a separate document
The goal of this project is to develop a comprehensive document that not only meets state and federal requirements but a useful document to facilitate decision making and project identification throughout Deschutes County as it relates to disaster mitigation
Action Recommended Approve and sign the latest revision ofthe Deschutes County Emergency Operations Plan
Please contact Sgt Garibay at 541-617-3303 if you have questions concerning this request
Bonnie Baker
From Judith Ure Sent Thursday July 02 2015 1247 PM To Bonnie Baker Subject 7-27 Work Session
Bonnie shy
Would you please schedule a business loan request on the 7-27-15 work session agenda Jon Stark from Redmond Economic Development Inc and members of EDCO will be in attendance so if possible can it be the first item
Thanks
Judith
1
Deschutes County Economic Development Loan Fund
Loan Activity and Fund Status as of July 272015
As of July 272015 the unencumbered cash balance available in the Economic Development Loan Fund is approximately $63320
Organization Number of
Employees
Agreement Number
Agreement Date
Loan Amount
Jobs Created Date
Jobs Retained
Date
Date Converted to Grant
Repayment Amount
(principle)
Amount Paid to Date (principle)
Agere Pharmaceuticals Inc 7 2010-745 12152010 $1400000 033112012 0911712013 0511412014 NA NA GL Solutions 39 2010-749 121292010 $5000000 090912012 09092013 0511412014 $1951522 $1951522 Buehner Fry Inc (NAVIS) 27 2011-137 041312011 $5000000 1111612012 111162013 0511412014 NA NA Dent Instruments 6 2011-138 04132011 $1200000 1111112012 1111112013 0511412014 NA NA Alchemy Solutions Inc 13 2011-358 06292011 $2600000 033112013 033112014 NA $2600000 $2600000 Medisiss 24 2011-572 09082011 $4800000 0711812013 0711812014 090312014 NA NA Geo-Spatial Solutions Inc 10 2011-641 103112011 $2000000 0712212013 072212014 Pending $10000 $1000000 Central Oregon Trucking 35 2012-311 060612012 $5000000 0411112014 0411112016 090312014 NA NA Consumer Cellular Inc 200 2012-584 111262012 $5000000 030112014 030112015 111512014 NA $50000 Energyneering 17 2012-643 121262012 $3400000 033112012 063012104 09032014 NA NA Venture Catalyst NA 2013-025 0212112013 $2000000 NA NA NA NA NA NAVIS 26 2013-238 061132013 $5000000 0112812015 0112812016 Vantage Clinical Solutions Inc 5 2013-427 07302013 $1000000 030412015 03042016 Paladin Data Corporation Inc 16 2013-523 1011712013 $3200000 0411612015 0411612016 BasX 50 2014-340 061142014 $5000000 1212412015 12242016 Humm Kombucha 25 2014-504 091172014 $5000000 123112016 123112017 Wild Harvest 25 2014-648 121162014 $5000000 0712412016 0712412017 i3d Manufacturing 12 2015-439 Pending $2400000 050112017 050112018 Kollective Technology Inc 25 2015-438 Pending $5000000 050112017 050112018 Total 562 $69000000
partial conversion
---------
Deschutes County Board of County Commissioners
Discretionary Grant Program
Board Meeting Date July 8 2015
Organization Opportunity Knocks
Organization Description A 50 1 (c)6 organization founded in 1996 that brings entrepreneurs and business leaders from Central Oregon together for peer-based training and problem-solving Currently maintains 150 members 16 teams and 32 volunteer facilitators and is seeking to hire an Executive Director Board members include representatives from EDCO and the Bend Chamber
Project Name Restructuring
Project Description Support process of restructuring the organization including making changes to Board leadership management mission messaging programs and procedures
Project Period Through November 1 2015
Amount of Request $2400
Previous Grants None recorded
Approved ___________________________________________________________
Declined
Deschutes County Board of Commissioners PO Box 6005 Bend OR 97701-6005
1300 NW Wall Street Suite 200 Bend OR Telephone 541-388-6571 Fax 541-385-3202
Website wwwdeschutesorg
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Todays Date 11-7_6_1_5____---J1 Project Name I Restructuring I ~----~~========~
Project Beginning Date I 71115 I Project End Date 1_D_ec__3_l_2_0_15 ____----l1
Amount Requested I $2400 I Date Funds Needed 1_A_S_A_P_______JI
Name of Applicant organization l_O_p_po_rtu_n_ity_Kn_o_c_ks_________________--
AddressI PO Box 9073
City amp Zip Code 1 Bend 97708 I Tax ID 30-0468254
Contact Name(s) I Jim Schell ITelepbone _____--l1_5_41_7_8_8_-7_1_37
Fax I IEmail Address 1_Jim_s_ch_e_ll_5__gm_ai_1_co_ffi________----
On a separate sheet(s) please briefly answer the following questions
1 Describe the applicant organization including its purpose leadership structure and activities
2 Describe the proposed project or activity 3 Provide a timeline for completing the proposed project or activity 4 Explain how the proposed project or activity will positively impact the community 5 Identify the specific communities or groups that will benefit 6 Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions if any Itemize anticipated expenditures 7 If the grant will support an ongoing activity explain how it will be funded in the future
Attach
Proof of the applicant organizations non-profit status
Applicant may be contacted during the review process and asked to provide a complete line item budget
OPPORTUNITY
KNOCKS
Describe the applicant organization
We are Opportunity Knocks (OK) we provide peer-based training and problem-solving for
entrepreneurs and business leaders throughout Central Oregon We do this by assembling and
facilitating teams of 10 to 12 entrepreneurs and business owners and in the process creating
an environment for them to grow and succeed
Founded in 1996 we now have 150 members 16 teams and 32 facilitators All of the
facilitators are volunteers we will have one paid Executive Director and are currently hiring for
this position We will have a volunteer Board of 19 when we are finished recruiting members
our Board Chair is jim Schell OKs original founder Board members include representatives
from EDCO Bends Chamber of Commerce and the SBDC
The 16 teams of entrepreneurs and business owners meet once a month for three hours at
various donated meeting rooms around Bend and Redmond Two volunteer co-facilitators
administrate and facilitate the monthly meetings following a time-tested format Members sign
Confidentiality Agreements upon joining they also commit to attending at least ten meetings
every year
A key element of the Restructuring we are currently undergoing is the adoption of the
Entrepreneurial Team Board of Directors model This model dictates that the OK board will be
include four entrepreneurial teams of four members each those teams will be entrepreneurial
in that they make the decisions within their area of expertise (The Board Chair can veto their
decisions if he deems them to threaten the financial stability of OK) The four four-person
teams include 1) FundraisingSponsors 2) Facilitators Programs 3) MarketingBranding and 4)
Membership The Board also includes a two-person Finance Committee and a one-person Legal
Committee in addition to the Board Chair
Opportunity Knocks believes that by helping small businesses and their ownersmanagers
succeed we do the following for our community
1) We create new jobs
2) We enhance existing jobs
Proposed project or activity
The proposed project is not exactly proposed rather it is currently in process OK is in the process of restructuring a restructuring that will include its leadership management mission and messaging OK has been in existence for 19 years many of its processes and procedures need revisiting and updating Thus the entire organization is being changed beginning with the makeup and function of the Board of Directors down to the template of the monthly meetings
OKs cash position is not strong this grant request is being made to provide financial assistance to the organization as we work through our restructuring project Once our Executive Director is hired (interviews are being conducted as this is written) and our first Board meeting is held we will begin several new fund raising and sponsor programs Our first meeting of the restructured Board will be July 21 and we expect to have our new ED in place by that time From that point forward our new leadership and management team will effectively be in place
Timeline for the Restructuring Project
We expect the restructuring infrastructure to be in place by August 1 that date that will also kick off whatever other new programs the Board develops Our strongest membership renewal months begin in October and run through April thus once we reach October 2015 our cash flow will turn around The results of our new management and procedures are expected to begin increasing membership from the current 150 members by October 1 We are forecasted to reach cash-flow-neutral or better by November 1
How the proposed project will positively impact the community
As explained earlier in this grant request our goals are by helping our businesses grow and succeed we willi enhance the jobs of our member-businesss current employees and 2) create jobs for new employees
Identify specific communities or groups that will benefit
OK currently has teams in Bend in Redmond thus our services will immediately help the business owners and their employees within those communities We have from time to time attempted to establish teams in other Central Oregon communities but to date those efforts have failed
How grant funds will be used and what are the matching funds or in-kind contributions
Grant funds will be used to provide operating monies during the restructuring period from approximately August 1 and November 1 until the results kick in In addition to this grant OK is reaching out to its stable of corporate partners including such firms as Bendbroadband Bank
of the Cascades US Bank and a half dozen others OK also receives in-kind support from Combined Communications and Cascade Business News
How OK will be funded in the future
OK has been financially sustainable for 19 years our financial projections show that as a result of the restructuring our financial sustainability (positive cash flow) will return by January 1 2016
Judith Ure
From Jim Schell ltjimscheIl5gmailcomgt Sent Saturday July 18 2015 507 AM To Judith Ure Subject RE Discretionary Grant request Attachments Copy of 20150203 - 2015 OK Budgetxlsx Copy of OK Cash Forecast 6302015xlsx
Hi Judith
Sorry Im tardy in responding to your email Ive been traveling and couldnt access my files
Re your requests Im attaching the Budget for 2015 Im also attaching the Cash Flow forecast for the balance of the year You will note it shows a cash shortfall of $14126
The Cash Flow forecast is the tool were using for coming up with the funding needed We havent done a revised Budget because the budget is running pretty much as projected with the exception of membership revenues As you can see other than salaries were a low budget organization we dont spend much money We have a lot of volunteers with our new Board format well have 19 volunteer board members and 32 volunteer facilitators
In addition to our membership fees of $67000 we have $8000 in sponsor donations Those sponsors include Bank of the Cascades US Bank and Bendbroadband
The funding gap will be made up of increased membership fees which will come from our new management including the 19 member board We will also solicit new sponsors given our new messaging of being a job creation organization Most of our sponsor money comes in the month of January so we anticipate that once we reach January 1 well be healthy again
Please let me know if there are further questions you need answering Thanks for your help
Jim
Jim Schell Working on cool stuff JimSche1l5gmailcom 541-788-7137
TEDXBend
From Judith Ure [mailtoJudithUredeschutesorg] Sent Tuesday July 14 2015 1113 AM To Jim Schell Subject RE Discretionary Grant request
1
~~)~l4 OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Memberships Fees
$ TIer 1 $ TIer 2 $ Cancelled Membership TIer 1 $ Cancelled Membership TIer 2
Total Membership Fees
Jan
3555 1490
5045
Feb
2765 745
3510
Mar
3160 745
390S
8Rr
5530 1490
7020
Mi
5135 745
5880
Jun
5530 1490
7Ot()
Jul
3950
3950
~
6320 745
7065 -shy
~
7900 1490
9390
Oct
4345 745
5090
Nov
4740
4740
Dec
3555 1490
5045
Totals
56485 1117S
67660
Categorization
Revenue
Best Practices Seminar ticket sales Sponsorships
Total Best Practices Revenue Seminar Income - Not BP Annual Celebration
Ticket sales Title sponsorship income Table sponsorship income
1200
1200
1200
1200
1200
1200
2000
1200
1200
4800
4soo
2000
Revenue Revenue
Total Annual Celebration Revenue 2000 2000 Revenue Sponsorship Income
Patron sponsorships 6000 6000
Total Sponsorships 6000 6000 Revenue Mise Income 9 9 9 9 9 9 9 9 9 9 9 9 108 Revenue
TOTAL REVENUE 11054 4719 3914 8229 5889 7029 3959 7074 12599 6299 4749 5054 SO568
~~-~ I amp4k dhlfiSJU _) JMeSJb$tCB~ cMkJ MtU 24isa1iapoundtdkbAWampi4bkJASl
120
-1 0 -~~- PPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8QI ~ Jun Jul 8lamp ~ Oct Nov Dec Totals Catelorization Cost of Goods Sold Annual Celebration
Audio Visual 300 300 Foodmiddot a II attendees 3100 3100 Rent
Awards 120
linens 200 200 Flowers 250 250 Giveaways 350 350 Office Supplies 26 26
labor 500 500 Other expenses 200 200
Total Annual Celebration Costs 5046 5046 Variable
Best Practices
Advertising 46 46 46 46 184
Rent 180 180 180 180 720
Food 470 470 470 470 1880
Event registration 53 53 53 53 212
Total Best Practices Costs 749 749 749 749 2996 Variable
Seminar Othermiddot Best Practices NA Variable
TOTAL COGS 749 749 5795 749 8042
GROSS PROFIT 10305 4719 3914 7480 5889 7029 3959 7074 6804 5550 4749 5054 72526
~~~ lshy
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8Jlc MY Jun lui 8amp ~ Oct Nov Dec I2 Categorization Operating Expenses Payroll
Dir Bus Dev Position 200 200 200 200 200 200 200 200 200 200 200 200 2400 Fixed DBD - Variable (Member Renewal) 1766 1090 1367 2319 2058 2319 1383 2335 3287 1643 1659 1628 22852 Variable DBD - Variable (New Member) 296 296 296 296 296 296 1778 Variable Facilitator Managment Position 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 16500 Fixed Facilitator Manager - Variable a 947 1020 89185 2859 Variable Admin amp Finance Position BOO BOO 800 800 800 800 800 800 800 800 800 800 9600 Fixed Payroll Processing Fees Fixed Taxesbenefits 427 359 387 577 456 482 490 483 579 504 416 263 5421 Fixed
Total payroll amp Related 4692 4246 4253 6638 5014 5597 5393 5614 6365 5835 4575 3187 61409 General Operating Expense
Advertising 42 42 42 42 42 42 42 42 42 42 42 42 504 Fixed Marketing Bank charges Continuing educationstaff 5 5 5 5 5 5 5 5 5 5 5 5 60 Discretionary Duessubscriptions 250 250 Discretionary Equipment purchases 10 10 10 10 10 10 10 10 10 10 10 10 120 Discretionary Facilitator Training 350 350 700 Discretionary Team Facilitator Gift 50 50 Discretionary Team IT support Discretionary InternetFax Telephone 70 70 70 70 70 70 70 70 70 70 70 70 840 Fixed Insurance- liability 560 560 Fixed Insurance- 0amp0 507 287 287 1081 Fixed Ucense amp fees 50 SO 50 150 Fixed Meals -business 50 50 50 50 50 50 50 50 50 SO 50 50 600 Discretionary Merchant program 100 100 100 100 100 100 100 100 100 100 100 100 1200 Fixed Mileage expense 100 100 100 100 100 100 100 100 100 100 100 100 1200 Discretionary Office supplies 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Postage 50 50 100 Discretionary Printing and design 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Marketing Professional fees 200 200 Fixed Rent Fixed Website hostingsupport 58 58 58 58 58 58 58 58 58 58 58 58 696 Fixed Marketing Miscellaneous expenses 40 40 40 40 40 40 40 40 40 40 40 40 480 Discretionary $1250 to Marketing
Total General Operating Expenses 865 515 715 515 1372 1125 615 802 515 B02 915 515 9271
TOTAL OPERATING EX PENSE 5557 4761 4968 7153 6386 6722 6008 6416 6880 6637 5490 3702 70680
NET INCOME (LOSS) 4748 (42) (1054) 327 (497) 307 (2049) 658 (76) (1087) (741) 1353 1846
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar AI[ ~ l Jul i11I ~ Oct Nov Dec Tot~-~ Categorization
Bllslune Budget by category Jan Feb Mar Apr Mav Jun Jul Aug Sap Oct Nov Dec Totals
Revenue Budget Expense Discretionary Expense Variable Expense Fixed
Budget Surplus (Deficit)
$ $ $ $ $
11054 545
2515 3247 4748
$ $ $ $ $
4719 245
1387 3129
(42)
$ 3914 $ 245
$ 1367 $ 3357 $ (1054)
$ $ $ $ $
8229 245
4311 3347
327
$ 5889 $ 595 $ 2058
$ 3733 $ (497)
$ 7029 $ 245 $ 2615 $ 3862 $ 307
$ $ $ $ $
3959 345
2402 3260
(2049)
$ $ $ $ $
7074 245
2631 3540
658
$ 12599 $ 245 $ 9081
$ 3349 $ (76)
$ $ $ $ $
6299 245
3580 3561
(1087)
$ 4749 $ 595 $ 1659 $ 3236 $ (741)
$ $ $ $ $
5054 245
1924 1533 1353
$ 80568 $ 4040 $ 35530 $ 39152 $ 1846
Revenue Discretionary Variable Fixed
Reserve Budget $ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846 Cash + Cum Surplus
cantingeneYPIanCostSaVlnpbullmiddotmiddot -Mar Apr May Jull Jut AlIi Sap Oct Nov Dec Totals
Potential Cost Savings Discretionary $ 109 $ 49 $ 49 $ 49 $ 119 $ 49 $ 69 $ 49 $ 49 $ 49 $ 119 $ 49 $ Variable $ 251 $ 139 $ 137 $ 431 $ 206 $ 262 $ 240 $ 263 $ 908 $ 358 $ 166 $ 192 $ Fixed $ $ $ $ $ $ $ $ $ $ $ $ $
3553
4361Maximum Cost SavIngs $ 360 $ 188 $ 186 $ 4SO $ 325 $ 311 $ 309 $ 312 $ 957 $ 407 $ 285 $ 241 $ Target of Above
Talllet Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ I 0i6 I Expense Target $ 6306 $ 4761 $ 4968 $ 7902 $ 6386 $ 6722 $ 6008 $ 6416 $ 12675 $ 7386 $ 5490 $ 3702 $ 78722
RasUItIIIIQ$Ii PIofiIe] ~ CiMar Apr May middotJUII Jul Aug Sap ~ Nov Dec
Starting Cash Position ~~~$ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494
Budgets Surplus (Deficit) Above $ 4748 $ (42) $ (1054) $ 327 $ (497) $ 307 $ (2049) $ 658 $ (76) $ (1087) $ (741) $ 1353
Add Back Target Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846Reserve Target $ 7748 $ 7706 $ 6652 $ 6978
Notd
l1~~r~~11rM----middot-~middotmiddotil~(gt1-~~~~ jiRS amp1_ampamp)1 iJi I$i k14dMW Ki$ 6 bull Wi
opportunity Knocks
Cash Forecast Projected Projected Projected Projected Projected Projected
73115 83115 93015 103015 113015 123115 Cash Balance 10693 6524 (1642) (2931) (7178) (9422) Less June payroll paid in July (5104) Receipts
Dues 4000 I 1710 I 739~ I nnm~~ 5215 I 2355 Sponsorships
Grants
Other
Total Receipts 4000 1110 1399 3099 5215 2355
Disbursements
Payroll amp Related
Marketing Related
Rent
Office Expenses
Dues amp Subscriptions
Insurance
Mileage
Merchant Charges
Meals
Facilitator Training
Misc
2450 8830 7929 6300 6300 6300 82 82 82 82 82 82
244 244 244 244 244 208 158 158 158 158 158
287 287 100 100 100 100 100 100 100 100 100 100 100 100 50 50 50 50 50 50
350 75 25 25 25 75 25
Ttl Disbursements 3065 9816 8688 1346 1459 1059
Ending Cash 6524 (1642) (2931) (1118) (9422) (14126)
Address
Contact Name(s) I--~---==--tf--------
Deschutes County Board ofCommissioners PO Box 6005 Bend OR 97701-6005
1300 NW Wall Street Suite 200 Bend OR Telephone 541-388-6571 Fax 541-385-3202
Website ~~9eschutC1iOll
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Todays Date I ( -7 - I ) IProject Name I fQf1VOO 13 r-toJ(JJjJS r Project Beginning Date I 3 ~ - J- IProject End Date I g --z - (b
AmountRequested rr$Cgt~tgt7J DateFnndsNeeded1I bur 7- -~I
Fax I Node -------S--~-~-------r
On a separate sheet(s) please briefly answer the foUowing questions
1 Describe the applicant organization including its purpose leadership structure and activities
2 Describe the proposed project or activity 3 Provide a timeline for completing the proposed project or activity 4 Explain how the proposed project or activity will positively impact the community 5 Identify the specific communities or groups that will benefit 6 Describe how grant funds will be used and include the source and amounts ofmatching
funds or in-kind contributions ifany Itemize anticipated expenditures 7 If the grant will support an ongoing activity explain how it will be funded in the future
Attach
Proofofthe applicant organizations non-profit status
Applicant may be contacted during the review process and asked to provide a complete line item budget
Judith Ure
From Tony DeBone Sent Monday July 13 2015 1140 AM To Judith Ure Cc Tom Anderson Subject FW Lottery Grant Request for New Frying Pans Attachments ScanOOOlpdf
Judith
FYI
--Tony
From Mike Daly [mailtodalyexcgcom] Sent Tuesday July 07 2015 1041 AM To Tony DeBonei Tammy Baney Alan Unger Cc Dan Despotopulos Subject Lottery Grant Request for New Frying Pans
Commissioners and Dan Attached is the face page for a Lottery Grant Request for new frying pans for the Egg Crew at the Buckaroo Breakfast Last year we found some useable pans at the local thrift stores but even these were wore out and hardly serviceable The request is for $50000 based on 20 new pans at around $25 dollars a pan We will need egg turners and a couple of serving pans also which would be included in the purchase
I have recently turned in a grant request to Wall Mart here in Redmond for the pans and talked to the Store Manager this morning She said she gets about 8 requests a day for grants but seemed like she may find some pans in the store to donate to us I will let you know if any of this materializes
Also also hit up Fred Meyer for donations and the store manager says they do not donate to organizations any longer This was a corporate decision
Thank you for your consideration
Mike Daly
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Memorandum of Understanding
Internal On-Call Crisis Response Pool
Purpose
There are times the Mobile Crisis Assessment Team (MCA T) is in need of temporary coverage in I
order to provide services when MCAT is understaffed or when existing Crisis on-call staff is otherwise
unavailable At any given time MCAT requires a minimum of three (3) staff members but will
preferably have four (4) staff members at all times In order to ensUIe~continuity of services the
Deschutes County Health Services Department (DCHS) will implement an internal On-Call Crisis
Response Pool (Pool) The Poll will be activated in situations when MCAT is reduced below three (3)
staff members for any reason or at the supervisors discretion during extreme circumstances The Pool
will consist of three (3) staff members from the Health Services Department The Pool is completely
voluntary Employees who are in the pool may resign at any time with a reasonable notice not to exceed
two weeks
Process
When coverage needs have been identified the following process will be used to address unfilled
MCAT Shifts
1 Regular full-time Crisis staffwill provide coverage for unfilled shifts of hours on an onO-call
basis
2 When regular full-time Crisis staff is unable to provide coverage existing Crisis on-call staff
will be utilized to cover such shifts or hours
3 When existing Crisis on-call staff is unable to provide coverage the Pool will be used to cover
such shifts or hours
Qualifications
To be a member of the Pool a Health Services staff member must meet the following qualifications
1 The Employee must be a Behavioral Health Specialist II
2 The Employee must live within a 30 minute drive of St Charles Redmond and St Charles
Bend within 30 minutes ofbeing contacted with regard to an existing crisis situation
3 Each Member of the Pool must attend Civil Commitment Investigator Training within 6
33 months of being appointed to the Pool
34 4 The Employee must receive approval from their Supervisor to participate in the pool
35
36 The Pool will be reviewed at least annually to ensure all members meet these qualifications
37
38 In addition to the above stated qualifications preference will be given to Pool candidates who have the
39 following experience
40 1 Prior crisis civil commitment andor SPMI experience
41 2 Social Work or Counseling
42 3 When two or more staff has the same qualifications seniority will be the deciding factor
43
44 Training
45 1 The County will incur all costs associated with trainings associated with the Crisis PooL
46 2 The County will afford 4 hours of shadowing to staff selected for the Crisis Pool
47 Work Shift
48 Work Shift for Pool Members
49 I An MCAT shift is from 700 am to 700 pm or 700 pm to 700 am
50 2 On-call shifts will generally be 12 or 24 hours but Pool members may be called to fill only
51 portions of such shifts depending on MCAT team needs If the Crisis Team is unable to cover
52 MCA T needs during daytime hours a 24-hour shift may be required Otherwise a 12-hour shift
53 from 7 pm to 7 am may be sufficient
54 3 On-call shifts will be offered to individuals in the Pool on a rotating basis The rotation will be
55 established by the Crisis Team Supervisor andor the Program Manger Ifa Pool member is
56 unable to fill an on-call shift the Pool member will be skipped and the shift will be offered to
57 the next Pool member in the rotation
58 4 Providers in the Pool may work a maximum of48 hours in addition to the staff members
59 regular work schedule during anyone week period (for MCAT this would mean no more than
60 48 additional hours to standard schedule and per additional MCA T Scheduling and Employment
61 Agreement requirements)
62 5 Exceptions to the established Pool rotation can be made on an emergency basis at the discretion
63 of the Crisis Team supervisor andor Program Manager
64 6 Ifa Pool member wishes to cover hours on an on-call basis pursuant to this MOU that occur
65 during their normal work schedule or during hours they are otherwise scheduled to perform their
66 usual and customary job duties the Pool member must first obtain supervisory approval to do so
7)
67 and must use Time Management Leave (TML) to cover any hours they miss while covering
68 such hours pursuant to this MOU
69 7 Although shifts can vary dramatically based on the crisis calls received on average an MCAT
70 staff member spends about six (6) to nine (9) hours during a typical 12-hour shift responding to
71 a crisis call and documenting their services
72
73 Additional Duties
74 1 Attendance at the 700 am staff turnover meeting following a night on-call is required
75 middot2 Attendance at the 700 am turnover meeting following a day on-call may be required
76 3 Call-in options to the 700 am turnover meeting may 00 available
77
78 Further Information
79 1 MCAT County vehicle and mobile phone will be provided
80 2 MCAT Surface Pros will be utilized for documentation
81
82 Communication
83 1 If the Crisis Pool staff calls in for their following normal shift Admin Staff will be utilized to
84 call and cancel appointments for their clients
85
86 Stipends
87 1 A Pool member will receive a $250 stipend for 12-hour shift
88 2 A Pool member will receive a $500 for 24-hour shift
89 3 A Pool member unable to complete a shift (ie sick emergency ect) or who is utilized for only
90 a portion of a shift will be paid a prorated portion ofthe stipend based on the number of hours
91 completed divided by the total hours in the shift
92 4 No additional TML will accrue for Pool members for on-call shifts
93 5 Attendance at the 700 am staff turnover meeting is included in the stipend
94 6 Basis for Stipend - Under the MCA T contract employees are paid the equivalent of 10 hours
95 for a 24-hour shift A behavioral Health Specialist II is a grade 22A A 22A at step 9 is paid
96 $332003Ihr (or $332 for 10 hours of work) As a motivation to take the shifts the stipend
97 represents 15x the rate or $49 for 10 hours of work We rounded up to $500 The 12-hour shift
98 is half of the 24-hour shift
99
100 General Provisions
101 1 MCAT employees and members of the Pool are represent by AFSCME MCAT employees
102 AFSCME and Deschutes County agree that the terms and conditions of employment reflected in
103 and governed by this MOU are unique to MCAT and the Pool and do not create a precedent or
104 an enforceable proactive or policy or otherwise affect or impact in any way other County
105 employees covered by the AFSCME Collective Bargaining Agreement (CBA) Except for the
106 terms and conditions of employment unique to MCAT employees as stated fully in the MCAT
107 employees Operating Agreement as well as the members of the Pool that are agreed to herein
108 all terms and conditions of employment for MCAT employees and members ofthe Pool shall
109 otherwise be governed by the CBA Deschutes County personnel rules and policies andor
110 DCHS rules and policies To the extent there is any conflict between this MOU the terms and
111 conditions of the MCA T Employees Operating Agreement the terms and conditions ofthe
112 CBA Deschutes County Personnel rules and policies andor DCHS rules and polices the terms
113 and conditions of the MOU shall prevaiL
114 2 Should any provision or provisions of the MOU be construed by a court of competent
115 jurisdiction to be void invalid or unenforceable such construction shall affect only the
116 provision ofprovisions so construed and shall not affect impair or invalidate any of the other
117 provisions of this MOU which shall remain in full force and effect
118 3 The provisions ofthis MOU are contractual and are not mere recitals All terms provisions and
119 conditions of the MOU shall be binding upon and inure to the benefit ofthe parties and to their
120 respective heirs executors administrators agents representatives successors and assigns
121 4 This MOU shall be governed by and interpreted in accordance with the laws of the State of
122 Oregon
123 5 This MOU may be executed in two or more counterparts each of which together shall be
124 deemed an original but all of which together shall constitute one and the same instrument In
125 the event that any signature is delivered by facsimile transmission or bye-mail delivery of a
126 pdf format data file or a similar format such signature shall create a valid and binding
127 obligation of the party executing (or on whose behalf such signature is executed) with the same
128 force and effect as if such facsimile or pdf signature page is original thereof
129 6 Except as otherwise stated herein this MOU constitutes the entire agreement between the
130 parties concerning the subject matter hereof and supersedes any and all prior or
131 contemporaneous negations andor agreements between the parties whether written or oral
132 concerning the subject matter ofthis MOU which are not fully expressed herein This MOU
133 may not be modified or amended except by a writing signed by all parties to the MOU
134 7 This MOU will be in effect for 6 months from the date of signing and will be reviewed with the
135 Union and Management and will be reconsidered for renewal
136
137
138
139
140 Agreed to on this tI day ofJuly 2015
141
142 SIGNATURES
143
144
145
146
147
148
149
150
151 Oregon AFSCME
152
153
154
155
156
157
Deschutes County
Tom Anderson
County Administrator
Deschutes County
ESF 1 Transportation ESF 2 Communications ESF 3 Public Works and Engineering ESF 3 Public Works and Engineering ESF 4 Firefighting ESF 5 - Emergency Management ESF 6 Mass Care ESF 7 Logistics Management and Resource
ESF 8 - Public Health and Medical Services ESF 9 Search and Rescue ESF 10 Oil and Hazardous Materials ESF 11 - Agriculture and Natural Resources ESF 12 - Energy ESF 13 Public Safety and Security ESF 14 - Long-term Community Recovery ESF 15 External Affairs
ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
Road Department
9middot1middot1 Service District
Emergency Services
Sheriffs Office
Health Services
county Forestry
Finance Department
Community Development
Administration
Table 1 ESF and County Department Crosswalk (P =Primary S= Support)
Incident Specific Annexes (IA) - Focus on the special planning needs generated by the particular hazard
and contain unique and regulatory response details that apply to a single hazard
Supporting documentation is reference throughout the EOP and may be included by appendix or
maintained by agencies as a separate document
The goal of this project is to develop a comprehensive document that not only meets state and federal requirements but a useful document to facilitate decision making and project identification throughout Deschutes County as it relates to disaster mitigation
Action Recommended Approve and sign the latest revision of the Deschutes County Emergency Operations Plan
Please contact Sgt Garibay at 541-617-3303 if you have questions concerning this request
To Deschutes County Board of Commissioners
From Sgt Nathan Garibay
Date June 30 2015
Subject Emergency Operations Plan Update and Approval
CommissionerCounty Administrator Approval __________________
Date _____________
The Deschutes County Sheriffs Office is requesting the Board of Commissioners approval of the Emergency Operations Plan
Synopsis
Deschutes County has recently made revisions to the countys Emergency Operations Plan (EOP) adopted in 2010 The plan was last updated in 2010 with the assistance ofa contractor Ecology and Environment Inc (EampE) The revisions and updates to this latest EOP consist of ensuring the plan is consistent with the capabilities responsibilities and operational roles ofthe county departments
The purpose of an EOP is to establish guidance for Deschutes Countys (County) actions during response
to and short-term recovery from major emergencies or disasters It promulgates a framework within which the County will bring a combination of technical capabilities and resources plus the sense judgment and expertise of its emergency response personnel department directors and other decision makers Specifically this EOP describes the roles and responsibilities of Deschutes County departments and personnel when an incident occurs and it establishes a strategy and operating guidelines that support implementation of the National Incident Management System (NIMS) including adherence to the concepts and principles of the Incident Command System (lCS)
The plan consists of 3 parts
Basic Plan - Provides the basic framework for managing disasters integrating with citiesstatefederal and non-governmental organizations
Emergency Support Functions (ESF) - Focus on operations pertaining to specific operational functions and the positions responsible for carrying them out These annexes clearly describe the policies processes roles and responsibilities for agencies and departments Many ofthe ESFs have shared responsibility between more than one county department and other organizations
ESF 1 Transportation ESF 2 - Communications ESF 3 - Public Works and Engineering ESF 3 - Public Works and Engineering ESF 4 Firefighting ESF 5 - Emergency Management ESF 6 - Mass Care ESF 7 Logistics Management and Resource
ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF 1 2 3 4 5 6 7 8 9 10 11 12
Road Department p
bull 9-1-1 Service District
Emergency Services
Sheriffs Office
Health Services
County Forestry
Finance Department
Community Development
Administration
Fair amp Expo Center
ESF 8 Public Health and Medical Services ESF 9 Search and Rescue ESF 10 Oil and Hazardous Materials ESF 11 Agriculture and Natural Resources ESF 12 - Energy ESF 13 Public Safety and Security ESF 14 Long-term Community Recovery ESF 15 External Affairs
p
Incident Specific Annexes (IA) - Focus on the special planning needs generated by the particular hazard and contain unique and regulatory response details that apply to a single hazard
Supporting documentation is reference throughout the EOP and may be included by appendix or maintained by agencies as a separate document
The goal of this project is to develop a comprehensive document that not only meets state and federal requirements but a useful document to facilitate decision making and project identification throughout Deschutes County as it relates to disaster mitigation
Action Recommended Approve and sign the latest revision ofthe Deschutes County Emergency Operations Plan
Please contact Sgt Garibay at 541-617-3303 if you have questions concerning this request
Bonnie Baker
From Judith Ure Sent Thursday July 02 2015 1247 PM To Bonnie Baker Subject 7-27 Work Session
Bonnie shy
Would you please schedule a business loan request on the 7-27-15 work session agenda Jon Stark from Redmond Economic Development Inc and members of EDCO will be in attendance so if possible can it be the first item
Thanks
Judith
1
Deschutes County Economic Development Loan Fund
Loan Activity and Fund Status as of July 272015
As of July 272015 the unencumbered cash balance available in the Economic Development Loan Fund is approximately $63320
Organization Number of
Employees
Agreement Number
Agreement Date
Loan Amount
Jobs Created Date
Jobs Retained
Date
Date Converted to Grant
Repayment Amount
(principle)
Amount Paid to Date (principle)
Agere Pharmaceuticals Inc 7 2010-745 12152010 $1400000 033112012 0911712013 0511412014 NA NA GL Solutions 39 2010-749 121292010 $5000000 090912012 09092013 0511412014 $1951522 $1951522 Buehner Fry Inc (NAVIS) 27 2011-137 041312011 $5000000 1111612012 111162013 0511412014 NA NA Dent Instruments 6 2011-138 04132011 $1200000 1111112012 1111112013 0511412014 NA NA Alchemy Solutions Inc 13 2011-358 06292011 $2600000 033112013 033112014 NA $2600000 $2600000 Medisiss 24 2011-572 09082011 $4800000 0711812013 0711812014 090312014 NA NA Geo-Spatial Solutions Inc 10 2011-641 103112011 $2000000 0712212013 072212014 Pending $10000 $1000000 Central Oregon Trucking 35 2012-311 060612012 $5000000 0411112014 0411112016 090312014 NA NA Consumer Cellular Inc 200 2012-584 111262012 $5000000 030112014 030112015 111512014 NA $50000 Energyneering 17 2012-643 121262012 $3400000 033112012 063012104 09032014 NA NA Venture Catalyst NA 2013-025 0212112013 $2000000 NA NA NA NA NA NAVIS 26 2013-238 061132013 $5000000 0112812015 0112812016 Vantage Clinical Solutions Inc 5 2013-427 07302013 $1000000 030412015 03042016 Paladin Data Corporation Inc 16 2013-523 1011712013 $3200000 0411612015 0411612016 BasX 50 2014-340 061142014 $5000000 1212412015 12242016 Humm Kombucha 25 2014-504 091172014 $5000000 123112016 123112017 Wild Harvest 25 2014-648 121162014 $5000000 0712412016 0712412017 i3d Manufacturing 12 2015-439 Pending $2400000 050112017 050112018 Kollective Technology Inc 25 2015-438 Pending $5000000 050112017 050112018 Total 562 $69000000
partial conversion
---------
Deschutes County Board of County Commissioners
Discretionary Grant Program
Board Meeting Date July 8 2015
Organization Opportunity Knocks
Organization Description A 50 1 (c)6 organization founded in 1996 that brings entrepreneurs and business leaders from Central Oregon together for peer-based training and problem-solving Currently maintains 150 members 16 teams and 32 volunteer facilitators and is seeking to hire an Executive Director Board members include representatives from EDCO and the Bend Chamber
Project Name Restructuring
Project Description Support process of restructuring the organization including making changes to Board leadership management mission messaging programs and procedures
Project Period Through November 1 2015
Amount of Request $2400
Previous Grants None recorded
Approved ___________________________________________________________
Declined
Deschutes County Board of Commissioners PO Box 6005 Bend OR 97701-6005
1300 NW Wall Street Suite 200 Bend OR Telephone 541-388-6571 Fax 541-385-3202
Website wwwdeschutesorg
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Todays Date 11-7_6_1_5____---J1 Project Name I Restructuring I ~----~~========~
Project Beginning Date I 71115 I Project End Date 1_D_ec__3_l_2_0_15 ____----l1
Amount Requested I $2400 I Date Funds Needed 1_A_S_A_P_______JI
Name of Applicant organization l_O_p_po_rtu_n_ity_Kn_o_c_ks_________________--
AddressI PO Box 9073
City amp Zip Code 1 Bend 97708 I Tax ID 30-0468254
Contact Name(s) I Jim Schell ITelepbone _____--l1_5_41_7_8_8_-7_1_37
Fax I IEmail Address 1_Jim_s_ch_e_ll_5__gm_ai_1_co_ffi________----
On a separate sheet(s) please briefly answer the following questions
1 Describe the applicant organization including its purpose leadership structure and activities
2 Describe the proposed project or activity 3 Provide a timeline for completing the proposed project or activity 4 Explain how the proposed project or activity will positively impact the community 5 Identify the specific communities or groups that will benefit 6 Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions if any Itemize anticipated expenditures 7 If the grant will support an ongoing activity explain how it will be funded in the future
Attach
Proof of the applicant organizations non-profit status
Applicant may be contacted during the review process and asked to provide a complete line item budget
OPPORTUNITY
KNOCKS
Describe the applicant organization
We are Opportunity Knocks (OK) we provide peer-based training and problem-solving for
entrepreneurs and business leaders throughout Central Oregon We do this by assembling and
facilitating teams of 10 to 12 entrepreneurs and business owners and in the process creating
an environment for them to grow and succeed
Founded in 1996 we now have 150 members 16 teams and 32 facilitators All of the
facilitators are volunteers we will have one paid Executive Director and are currently hiring for
this position We will have a volunteer Board of 19 when we are finished recruiting members
our Board Chair is jim Schell OKs original founder Board members include representatives
from EDCO Bends Chamber of Commerce and the SBDC
The 16 teams of entrepreneurs and business owners meet once a month for three hours at
various donated meeting rooms around Bend and Redmond Two volunteer co-facilitators
administrate and facilitate the monthly meetings following a time-tested format Members sign
Confidentiality Agreements upon joining they also commit to attending at least ten meetings
every year
A key element of the Restructuring we are currently undergoing is the adoption of the
Entrepreneurial Team Board of Directors model This model dictates that the OK board will be
include four entrepreneurial teams of four members each those teams will be entrepreneurial
in that they make the decisions within their area of expertise (The Board Chair can veto their
decisions if he deems them to threaten the financial stability of OK) The four four-person
teams include 1) FundraisingSponsors 2) Facilitators Programs 3) MarketingBranding and 4)
Membership The Board also includes a two-person Finance Committee and a one-person Legal
Committee in addition to the Board Chair
Opportunity Knocks believes that by helping small businesses and their ownersmanagers
succeed we do the following for our community
1) We create new jobs
2) We enhance existing jobs
Proposed project or activity
The proposed project is not exactly proposed rather it is currently in process OK is in the process of restructuring a restructuring that will include its leadership management mission and messaging OK has been in existence for 19 years many of its processes and procedures need revisiting and updating Thus the entire organization is being changed beginning with the makeup and function of the Board of Directors down to the template of the monthly meetings
OKs cash position is not strong this grant request is being made to provide financial assistance to the organization as we work through our restructuring project Once our Executive Director is hired (interviews are being conducted as this is written) and our first Board meeting is held we will begin several new fund raising and sponsor programs Our first meeting of the restructured Board will be July 21 and we expect to have our new ED in place by that time From that point forward our new leadership and management team will effectively be in place
Timeline for the Restructuring Project
We expect the restructuring infrastructure to be in place by August 1 that date that will also kick off whatever other new programs the Board develops Our strongest membership renewal months begin in October and run through April thus once we reach October 2015 our cash flow will turn around The results of our new management and procedures are expected to begin increasing membership from the current 150 members by October 1 We are forecasted to reach cash-flow-neutral or better by November 1
How the proposed project will positively impact the community
As explained earlier in this grant request our goals are by helping our businesses grow and succeed we willi enhance the jobs of our member-businesss current employees and 2) create jobs for new employees
Identify specific communities or groups that will benefit
OK currently has teams in Bend in Redmond thus our services will immediately help the business owners and their employees within those communities We have from time to time attempted to establish teams in other Central Oregon communities but to date those efforts have failed
How grant funds will be used and what are the matching funds or in-kind contributions
Grant funds will be used to provide operating monies during the restructuring period from approximately August 1 and November 1 until the results kick in In addition to this grant OK is reaching out to its stable of corporate partners including such firms as Bendbroadband Bank
of the Cascades US Bank and a half dozen others OK also receives in-kind support from Combined Communications and Cascade Business News
How OK will be funded in the future
OK has been financially sustainable for 19 years our financial projections show that as a result of the restructuring our financial sustainability (positive cash flow) will return by January 1 2016
Judith Ure
From Jim Schell ltjimscheIl5gmailcomgt Sent Saturday July 18 2015 507 AM To Judith Ure Subject RE Discretionary Grant request Attachments Copy of 20150203 - 2015 OK Budgetxlsx Copy of OK Cash Forecast 6302015xlsx
Hi Judith
Sorry Im tardy in responding to your email Ive been traveling and couldnt access my files
Re your requests Im attaching the Budget for 2015 Im also attaching the Cash Flow forecast for the balance of the year You will note it shows a cash shortfall of $14126
The Cash Flow forecast is the tool were using for coming up with the funding needed We havent done a revised Budget because the budget is running pretty much as projected with the exception of membership revenues As you can see other than salaries were a low budget organization we dont spend much money We have a lot of volunteers with our new Board format well have 19 volunteer board members and 32 volunteer facilitators
In addition to our membership fees of $67000 we have $8000 in sponsor donations Those sponsors include Bank of the Cascades US Bank and Bendbroadband
The funding gap will be made up of increased membership fees which will come from our new management including the 19 member board We will also solicit new sponsors given our new messaging of being a job creation organization Most of our sponsor money comes in the month of January so we anticipate that once we reach January 1 well be healthy again
Please let me know if there are further questions you need answering Thanks for your help
Jim
Jim Schell Working on cool stuff JimSche1l5gmailcom 541-788-7137
TEDXBend
From Judith Ure [mailtoJudithUredeschutesorg] Sent Tuesday July 14 2015 1113 AM To Jim Schell Subject RE Discretionary Grant request
1
~~)~l4 OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Memberships Fees
$ TIer 1 $ TIer 2 $ Cancelled Membership TIer 1 $ Cancelled Membership TIer 2
Total Membership Fees
Jan
3555 1490
5045
Feb
2765 745
3510
Mar
3160 745
390S
8Rr
5530 1490
7020
Mi
5135 745
5880
Jun
5530 1490
7Ot()
Jul
3950
3950
~
6320 745
7065 -shy
~
7900 1490
9390
Oct
4345 745
5090
Nov
4740
4740
Dec
3555 1490
5045
Totals
56485 1117S
67660
Categorization
Revenue
Best Practices Seminar ticket sales Sponsorships
Total Best Practices Revenue Seminar Income - Not BP Annual Celebration
Ticket sales Title sponsorship income Table sponsorship income
1200
1200
1200
1200
1200
1200
2000
1200
1200
4800
4soo
2000
Revenue Revenue
Total Annual Celebration Revenue 2000 2000 Revenue Sponsorship Income
Patron sponsorships 6000 6000
Total Sponsorships 6000 6000 Revenue Mise Income 9 9 9 9 9 9 9 9 9 9 9 9 108 Revenue
TOTAL REVENUE 11054 4719 3914 8229 5889 7029 3959 7074 12599 6299 4749 5054 SO568
~~-~ I amp4k dhlfiSJU _) JMeSJb$tCB~ cMkJ MtU 24isa1iapoundtdkbAWampi4bkJASl
120
-1 0 -~~- PPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8QI ~ Jun Jul 8lamp ~ Oct Nov Dec Totals Catelorization Cost of Goods Sold Annual Celebration
Audio Visual 300 300 Foodmiddot a II attendees 3100 3100 Rent
Awards 120
linens 200 200 Flowers 250 250 Giveaways 350 350 Office Supplies 26 26
labor 500 500 Other expenses 200 200
Total Annual Celebration Costs 5046 5046 Variable
Best Practices
Advertising 46 46 46 46 184
Rent 180 180 180 180 720
Food 470 470 470 470 1880
Event registration 53 53 53 53 212
Total Best Practices Costs 749 749 749 749 2996 Variable
Seminar Othermiddot Best Practices NA Variable
TOTAL COGS 749 749 5795 749 8042
GROSS PROFIT 10305 4719 3914 7480 5889 7029 3959 7074 6804 5550 4749 5054 72526
~~~ lshy
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8Jlc MY Jun lui 8amp ~ Oct Nov Dec I2 Categorization Operating Expenses Payroll
Dir Bus Dev Position 200 200 200 200 200 200 200 200 200 200 200 200 2400 Fixed DBD - Variable (Member Renewal) 1766 1090 1367 2319 2058 2319 1383 2335 3287 1643 1659 1628 22852 Variable DBD - Variable (New Member) 296 296 296 296 296 296 1778 Variable Facilitator Managment Position 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 16500 Fixed Facilitator Manager - Variable a 947 1020 89185 2859 Variable Admin amp Finance Position BOO BOO 800 800 800 800 800 800 800 800 800 800 9600 Fixed Payroll Processing Fees Fixed Taxesbenefits 427 359 387 577 456 482 490 483 579 504 416 263 5421 Fixed
Total payroll amp Related 4692 4246 4253 6638 5014 5597 5393 5614 6365 5835 4575 3187 61409 General Operating Expense
Advertising 42 42 42 42 42 42 42 42 42 42 42 42 504 Fixed Marketing Bank charges Continuing educationstaff 5 5 5 5 5 5 5 5 5 5 5 5 60 Discretionary Duessubscriptions 250 250 Discretionary Equipment purchases 10 10 10 10 10 10 10 10 10 10 10 10 120 Discretionary Facilitator Training 350 350 700 Discretionary Team Facilitator Gift 50 50 Discretionary Team IT support Discretionary InternetFax Telephone 70 70 70 70 70 70 70 70 70 70 70 70 840 Fixed Insurance- liability 560 560 Fixed Insurance- 0amp0 507 287 287 1081 Fixed Ucense amp fees 50 SO 50 150 Fixed Meals -business 50 50 50 50 50 50 50 50 50 SO 50 50 600 Discretionary Merchant program 100 100 100 100 100 100 100 100 100 100 100 100 1200 Fixed Mileage expense 100 100 100 100 100 100 100 100 100 100 100 100 1200 Discretionary Office supplies 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Postage 50 50 100 Discretionary Printing and design 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Marketing Professional fees 200 200 Fixed Rent Fixed Website hostingsupport 58 58 58 58 58 58 58 58 58 58 58 58 696 Fixed Marketing Miscellaneous expenses 40 40 40 40 40 40 40 40 40 40 40 40 480 Discretionary $1250 to Marketing
Total General Operating Expenses 865 515 715 515 1372 1125 615 802 515 B02 915 515 9271
TOTAL OPERATING EX PENSE 5557 4761 4968 7153 6386 6722 6008 6416 6880 6637 5490 3702 70680
NET INCOME (LOSS) 4748 (42) (1054) 327 (497) 307 (2049) 658 (76) (1087) (741) 1353 1846
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar AI[ ~ l Jul i11I ~ Oct Nov Dec Tot~-~ Categorization
Bllslune Budget by category Jan Feb Mar Apr Mav Jun Jul Aug Sap Oct Nov Dec Totals
Revenue Budget Expense Discretionary Expense Variable Expense Fixed
Budget Surplus (Deficit)
$ $ $ $ $
11054 545
2515 3247 4748
$ $ $ $ $
4719 245
1387 3129
(42)
$ 3914 $ 245
$ 1367 $ 3357 $ (1054)
$ $ $ $ $
8229 245
4311 3347
327
$ 5889 $ 595 $ 2058
$ 3733 $ (497)
$ 7029 $ 245 $ 2615 $ 3862 $ 307
$ $ $ $ $
3959 345
2402 3260
(2049)
$ $ $ $ $
7074 245
2631 3540
658
$ 12599 $ 245 $ 9081
$ 3349 $ (76)
$ $ $ $ $
6299 245
3580 3561
(1087)
$ 4749 $ 595 $ 1659 $ 3236 $ (741)
$ $ $ $ $
5054 245
1924 1533 1353
$ 80568 $ 4040 $ 35530 $ 39152 $ 1846
Revenue Discretionary Variable Fixed
Reserve Budget $ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846 Cash + Cum Surplus
cantingeneYPIanCostSaVlnpbullmiddotmiddot -Mar Apr May Jull Jut AlIi Sap Oct Nov Dec Totals
Potential Cost Savings Discretionary $ 109 $ 49 $ 49 $ 49 $ 119 $ 49 $ 69 $ 49 $ 49 $ 49 $ 119 $ 49 $ Variable $ 251 $ 139 $ 137 $ 431 $ 206 $ 262 $ 240 $ 263 $ 908 $ 358 $ 166 $ 192 $ Fixed $ $ $ $ $ $ $ $ $ $ $ $ $
3553
4361Maximum Cost SavIngs $ 360 $ 188 $ 186 $ 4SO $ 325 $ 311 $ 309 $ 312 $ 957 $ 407 $ 285 $ 241 $ Target of Above
Talllet Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ I 0i6 I Expense Target $ 6306 $ 4761 $ 4968 $ 7902 $ 6386 $ 6722 $ 6008 $ 6416 $ 12675 $ 7386 $ 5490 $ 3702 $ 78722
RasUItIIIIQ$Ii PIofiIe] ~ CiMar Apr May middotJUII Jul Aug Sap ~ Nov Dec
Starting Cash Position ~~~$ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494
Budgets Surplus (Deficit) Above $ 4748 $ (42) $ (1054) $ 327 $ (497) $ 307 $ (2049) $ 658 $ (76) $ (1087) $ (741) $ 1353
Add Back Target Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846Reserve Target $ 7748 $ 7706 $ 6652 $ 6978
Notd
l1~~r~~11rM----middot-~middotmiddotil~(gt1-~~~~ jiRS amp1_ampamp)1 iJi I$i k14dMW Ki$ 6 bull Wi
opportunity Knocks
Cash Forecast Projected Projected Projected Projected Projected Projected
73115 83115 93015 103015 113015 123115 Cash Balance 10693 6524 (1642) (2931) (7178) (9422) Less June payroll paid in July (5104) Receipts
Dues 4000 I 1710 I 739~ I nnm~~ 5215 I 2355 Sponsorships
Grants
Other
Total Receipts 4000 1110 1399 3099 5215 2355
Disbursements
Payroll amp Related
Marketing Related
Rent
Office Expenses
Dues amp Subscriptions
Insurance
Mileage
Merchant Charges
Meals
Facilitator Training
Misc
2450 8830 7929 6300 6300 6300 82 82 82 82 82 82
244 244 244 244 244 208 158 158 158 158 158
287 287 100 100 100 100 100 100 100 100 100 100 100 100 50 50 50 50 50 50
350 75 25 25 25 75 25
Ttl Disbursements 3065 9816 8688 1346 1459 1059
Ending Cash 6524 (1642) (2931) (1118) (9422) (14126)
Address
Contact Name(s) I--~---==--tf--------
Deschutes County Board ofCommissioners PO Box 6005 Bend OR 97701-6005
1300 NW Wall Street Suite 200 Bend OR Telephone 541-388-6571 Fax 541-385-3202
Website ~~9eschutC1iOll
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Todays Date I ( -7 - I ) IProject Name I fQf1VOO 13 r-toJ(JJjJS r Project Beginning Date I 3 ~ - J- IProject End Date I g --z - (b
AmountRequested rr$Cgt~tgt7J DateFnndsNeeded1I bur 7- -~I
Fax I Node -------S--~-~-------r
On a separate sheet(s) please briefly answer the foUowing questions
1 Describe the applicant organization including its purpose leadership structure and activities
2 Describe the proposed project or activity 3 Provide a timeline for completing the proposed project or activity 4 Explain how the proposed project or activity will positively impact the community 5 Identify the specific communities or groups that will benefit 6 Describe how grant funds will be used and include the source and amounts ofmatching
funds or in-kind contributions ifany Itemize anticipated expenditures 7 If the grant will support an ongoing activity explain how it will be funded in the future
Attach
Proofofthe applicant organizations non-profit status
Applicant may be contacted during the review process and asked to provide a complete line item budget
Judith Ure
From Tony DeBone Sent Monday July 13 2015 1140 AM To Judith Ure Cc Tom Anderson Subject FW Lottery Grant Request for New Frying Pans Attachments ScanOOOlpdf
Judith
FYI
--Tony
From Mike Daly [mailtodalyexcgcom] Sent Tuesday July 07 2015 1041 AM To Tony DeBonei Tammy Baney Alan Unger Cc Dan Despotopulos Subject Lottery Grant Request for New Frying Pans
Commissioners and Dan Attached is the face page for a Lottery Grant Request for new frying pans for the Egg Crew at the Buckaroo Breakfast Last year we found some useable pans at the local thrift stores but even these were wore out and hardly serviceable The request is for $50000 based on 20 new pans at around $25 dollars a pan We will need egg turners and a couple of serving pans also which would be included in the purchase
I have recently turned in a grant request to Wall Mart here in Redmond for the pans and talked to the Store Manager this morning She said she gets about 8 requests a day for grants but seemed like she may find some pans in the store to donate to us I will let you know if any of this materializes
Also also hit up Fred Meyer for donations and the store manager says they do not donate to organizations any longer This was a corporate decision
Thank you for your consideration
Mike Daly
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Memorandum of Understanding
Internal On-Call Crisis Response Pool
Purpose
There are times the Mobile Crisis Assessment Team (MCA T) is in need of temporary coverage in I
order to provide services when MCAT is understaffed or when existing Crisis on-call staff is otherwise
unavailable At any given time MCAT requires a minimum of three (3) staff members but will
preferably have four (4) staff members at all times In order to ensUIe~continuity of services the
Deschutes County Health Services Department (DCHS) will implement an internal On-Call Crisis
Response Pool (Pool) The Poll will be activated in situations when MCAT is reduced below three (3)
staff members for any reason or at the supervisors discretion during extreme circumstances The Pool
will consist of three (3) staff members from the Health Services Department The Pool is completely
voluntary Employees who are in the pool may resign at any time with a reasonable notice not to exceed
two weeks
Process
When coverage needs have been identified the following process will be used to address unfilled
MCAT Shifts
1 Regular full-time Crisis staffwill provide coverage for unfilled shifts of hours on an onO-call
basis
2 When regular full-time Crisis staff is unable to provide coverage existing Crisis on-call staff
will be utilized to cover such shifts or hours
3 When existing Crisis on-call staff is unable to provide coverage the Pool will be used to cover
such shifts or hours
Qualifications
To be a member of the Pool a Health Services staff member must meet the following qualifications
1 The Employee must be a Behavioral Health Specialist II
2 The Employee must live within a 30 minute drive of St Charles Redmond and St Charles
Bend within 30 minutes ofbeing contacted with regard to an existing crisis situation
3 Each Member of the Pool must attend Civil Commitment Investigator Training within 6
33 months of being appointed to the Pool
34 4 The Employee must receive approval from their Supervisor to participate in the pool
35
36 The Pool will be reviewed at least annually to ensure all members meet these qualifications
37
38 In addition to the above stated qualifications preference will be given to Pool candidates who have the
39 following experience
40 1 Prior crisis civil commitment andor SPMI experience
41 2 Social Work or Counseling
42 3 When two or more staff has the same qualifications seniority will be the deciding factor
43
44 Training
45 1 The County will incur all costs associated with trainings associated with the Crisis PooL
46 2 The County will afford 4 hours of shadowing to staff selected for the Crisis Pool
47 Work Shift
48 Work Shift for Pool Members
49 I An MCAT shift is from 700 am to 700 pm or 700 pm to 700 am
50 2 On-call shifts will generally be 12 or 24 hours but Pool members may be called to fill only
51 portions of such shifts depending on MCAT team needs If the Crisis Team is unable to cover
52 MCA T needs during daytime hours a 24-hour shift may be required Otherwise a 12-hour shift
53 from 7 pm to 7 am may be sufficient
54 3 On-call shifts will be offered to individuals in the Pool on a rotating basis The rotation will be
55 established by the Crisis Team Supervisor andor the Program Manger Ifa Pool member is
56 unable to fill an on-call shift the Pool member will be skipped and the shift will be offered to
57 the next Pool member in the rotation
58 4 Providers in the Pool may work a maximum of48 hours in addition to the staff members
59 regular work schedule during anyone week period (for MCAT this would mean no more than
60 48 additional hours to standard schedule and per additional MCA T Scheduling and Employment
61 Agreement requirements)
62 5 Exceptions to the established Pool rotation can be made on an emergency basis at the discretion
63 of the Crisis Team supervisor andor Program Manager
64 6 Ifa Pool member wishes to cover hours on an on-call basis pursuant to this MOU that occur
65 during their normal work schedule or during hours they are otherwise scheduled to perform their
66 usual and customary job duties the Pool member must first obtain supervisory approval to do so
7)
67 and must use Time Management Leave (TML) to cover any hours they miss while covering
68 such hours pursuant to this MOU
69 7 Although shifts can vary dramatically based on the crisis calls received on average an MCAT
70 staff member spends about six (6) to nine (9) hours during a typical 12-hour shift responding to
71 a crisis call and documenting their services
72
73 Additional Duties
74 1 Attendance at the 700 am staff turnover meeting following a night on-call is required
75 middot2 Attendance at the 700 am turnover meeting following a day on-call may be required
76 3 Call-in options to the 700 am turnover meeting may 00 available
77
78 Further Information
79 1 MCAT County vehicle and mobile phone will be provided
80 2 MCAT Surface Pros will be utilized for documentation
81
82 Communication
83 1 If the Crisis Pool staff calls in for their following normal shift Admin Staff will be utilized to
84 call and cancel appointments for their clients
85
86 Stipends
87 1 A Pool member will receive a $250 stipend for 12-hour shift
88 2 A Pool member will receive a $500 for 24-hour shift
89 3 A Pool member unable to complete a shift (ie sick emergency ect) or who is utilized for only
90 a portion of a shift will be paid a prorated portion ofthe stipend based on the number of hours
91 completed divided by the total hours in the shift
92 4 No additional TML will accrue for Pool members for on-call shifts
93 5 Attendance at the 700 am staff turnover meeting is included in the stipend
94 6 Basis for Stipend - Under the MCA T contract employees are paid the equivalent of 10 hours
95 for a 24-hour shift A behavioral Health Specialist II is a grade 22A A 22A at step 9 is paid
96 $332003Ihr (or $332 for 10 hours of work) As a motivation to take the shifts the stipend
97 represents 15x the rate or $49 for 10 hours of work We rounded up to $500 The 12-hour shift
98 is half of the 24-hour shift
99
100 General Provisions
101 1 MCAT employees and members of the Pool are represent by AFSCME MCAT employees
102 AFSCME and Deschutes County agree that the terms and conditions of employment reflected in
103 and governed by this MOU are unique to MCAT and the Pool and do not create a precedent or
104 an enforceable proactive or policy or otherwise affect or impact in any way other County
105 employees covered by the AFSCME Collective Bargaining Agreement (CBA) Except for the
106 terms and conditions of employment unique to MCAT employees as stated fully in the MCAT
107 employees Operating Agreement as well as the members of the Pool that are agreed to herein
108 all terms and conditions of employment for MCAT employees and members ofthe Pool shall
109 otherwise be governed by the CBA Deschutes County personnel rules and policies andor
110 DCHS rules and policies To the extent there is any conflict between this MOU the terms and
111 conditions of the MCA T Employees Operating Agreement the terms and conditions ofthe
112 CBA Deschutes County Personnel rules and policies andor DCHS rules and polices the terms
113 and conditions of the MOU shall prevaiL
114 2 Should any provision or provisions of the MOU be construed by a court of competent
115 jurisdiction to be void invalid or unenforceable such construction shall affect only the
116 provision ofprovisions so construed and shall not affect impair or invalidate any of the other
117 provisions of this MOU which shall remain in full force and effect
118 3 The provisions ofthis MOU are contractual and are not mere recitals All terms provisions and
119 conditions of the MOU shall be binding upon and inure to the benefit ofthe parties and to their
120 respective heirs executors administrators agents representatives successors and assigns
121 4 This MOU shall be governed by and interpreted in accordance with the laws of the State of
122 Oregon
123 5 This MOU may be executed in two or more counterparts each of which together shall be
124 deemed an original but all of which together shall constitute one and the same instrument In
125 the event that any signature is delivered by facsimile transmission or bye-mail delivery of a
126 pdf format data file or a similar format such signature shall create a valid and binding
127 obligation of the party executing (or on whose behalf such signature is executed) with the same
128 force and effect as if such facsimile or pdf signature page is original thereof
129 6 Except as otherwise stated herein this MOU constitutes the entire agreement between the
130 parties concerning the subject matter hereof and supersedes any and all prior or
131 contemporaneous negations andor agreements between the parties whether written or oral
132 concerning the subject matter ofthis MOU which are not fully expressed herein This MOU
133 may not be modified or amended except by a writing signed by all parties to the MOU
134 7 This MOU will be in effect for 6 months from the date of signing and will be reviewed with the
135 Union and Management and will be reconsidered for renewal
136
137
138
139
140 Agreed to on this tI day ofJuly 2015
141
142 SIGNATURES
143
144
145
146
147
148
149
150
151 Oregon AFSCME
152
153
154
155
156
157
Deschutes County
Tom Anderson
County Administrator
Deschutes County
To Deschutes County Board of Commissioners
From Sgt Nathan Garibay
Date June 30 2015
Subject Emergency Operations Plan Update and Approval
CommissionerCounty Administrator Approval __________________
Date _____________
The Deschutes County Sheriffs Office is requesting the Board of Commissioners approval of the Emergency Operations Plan
Synopsis
Deschutes County has recently made revisions to the countys Emergency Operations Plan (EOP) adopted in 2010 The plan was last updated in 2010 with the assistance ofa contractor Ecology and Environment Inc (EampE) The revisions and updates to this latest EOP consist of ensuring the plan is consistent with the capabilities responsibilities and operational roles ofthe county departments
The purpose of an EOP is to establish guidance for Deschutes Countys (County) actions during response
to and short-term recovery from major emergencies or disasters It promulgates a framework within which the County will bring a combination of technical capabilities and resources plus the sense judgment and expertise of its emergency response personnel department directors and other decision makers Specifically this EOP describes the roles and responsibilities of Deschutes County departments and personnel when an incident occurs and it establishes a strategy and operating guidelines that support implementation of the National Incident Management System (NIMS) including adherence to the concepts and principles of the Incident Command System (lCS)
The plan consists of 3 parts
Basic Plan - Provides the basic framework for managing disasters integrating with citiesstatefederal and non-governmental organizations
Emergency Support Functions (ESF) - Focus on operations pertaining to specific operational functions and the positions responsible for carrying them out These annexes clearly describe the policies processes roles and responsibilities for agencies and departments Many ofthe ESFs have shared responsibility between more than one county department and other organizations
ESF 1 Transportation ESF 2 - Communications ESF 3 - Public Works and Engineering ESF 3 - Public Works and Engineering ESF 4 Firefighting ESF 5 - Emergency Management ESF 6 - Mass Care ESF 7 Logistics Management and Resource
ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF 1 2 3 4 5 6 7 8 9 10 11 12
Road Department p
bull 9-1-1 Service District
Emergency Services
Sheriffs Office
Health Services
County Forestry
Finance Department
Community Development
Administration
Fair amp Expo Center
ESF 8 Public Health and Medical Services ESF 9 Search and Rescue ESF 10 Oil and Hazardous Materials ESF 11 Agriculture and Natural Resources ESF 12 - Energy ESF 13 Public Safety and Security ESF 14 Long-term Community Recovery ESF 15 External Affairs
p
Incident Specific Annexes (IA) - Focus on the special planning needs generated by the particular hazard and contain unique and regulatory response details that apply to a single hazard
Supporting documentation is reference throughout the EOP and may be included by appendix or maintained by agencies as a separate document
The goal of this project is to develop a comprehensive document that not only meets state and federal requirements but a useful document to facilitate decision making and project identification throughout Deschutes County as it relates to disaster mitigation
Action Recommended Approve and sign the latest revision ofthe Deschutes County Emergency Operations Plan
Please contact Sgt Garibay at 541-617-3303 if you have questions concerning this request
Bonnie Baker
From Judith Ure Sent Thursday July 02 2015 1247 PM To Bonnie Baker Subject 7-27 Work Session
Bonnie shy
Would you please schedule a business loan request on the 7-27-15 work session agenda Jon Stark from Redmond Economic Development Inc and members of EDCO will be in attendance so if possible can it be the first item
Thanks
Judith
1
Deschutes County Economic Development Loan Fund
Loan Activity and Fund Status as of July 272015
As of July 272015 the unencumbered cash balance available in the Economic Development Loan Fund is approximately $63320
Organization Number of
Employees
Agreement Number
Agreement Date
Loan Amount
Jobs Created Date
Jobs Retained
Date
Date Converted to Grant
Repayment Amount
(principle)
Amount Paid to Date (principle)
Agere Pharmaceuticals Inc 7 2010-745 12152010 $1400000 033112012 0911712013 0511412014 NA NA GL Solutions 39 2010-749 121292010 $5000000 090912012 09092013 0511412014 $1951522 $1951522 Buehner Fry Inc (NAVIS) 27 2011-137 041312011 $5000000 1111612012 111162013 0511412014 NA NA Dent Instruments 6 2011-138 04132011 $1200000 1111112012 1111112013 0511412014 NA NA Alchemy Solutions Inc 13 2011-358 06292011 $2600000 033112013 033112014 NA $2600000 $2600000 Medisiss 24 2011-572 09082011 $4800000 0711812013 0711812014 090312014 NA NA Geo-Spatial Solutions Inc 10 2011-641 103112011 $2000000 0712212013 072212014 Pending $10000 $1000000 Central Oregon Trucking 35 2012-311 060612012 $5000000 0411112014 0411112016 090312014 NA NA Consumer Cellular Inc 200 2012-584 111262012 $5000000 030112014 030112015 111512014 NA $50000 Energyneering 17 2012-643 121262012 $3400000 033112012 063012104 09032014 NA NA Venture Catalyst NA 2013-025 0212112013 $2000000 NA NA NA NA NA NAVIS 26 2013-238 061132013 $5000000 0112812015 0112812016 Vantage Clinical Solutions Inc 5 2013-427 07302013 $1000000 030412015 03042016 Paladin Data Corporation Inc 16 2013-523 1011712013 $3200000 0411612015 0411612016 BasX 50 2014-340 061142014 $5000000 1212412015 12242016 Humm Kombucha 25 2014-504 091172014 $5000000 123112016 123112017 Wild Harvest 25 2014-648 121162014 $5000000 0712412016 0712412017 i3d Manufacturing 12 2015-439 Pending $2400000 050112017 050112018 Kollective Technology Inc 25 2015-438 Pending $5000000 050112017 050112018 Total 562 $69000000
partial conversion
---------
Deschutes County Board of County Commissioners
Discretionary Grant Program
Board Meeting Date July 8 2015
Organization Opportunity Knocks
Organization Description A 50 1 (c)6 organization founded in 1996 that brings entrepreneurs and business leaders from Central Oregon together for peer-based training and problem-solving Currently maintains 150 members 16 teams and 32 volunteer facilitators and is seeking to hire an Executive Director Board members include representatives from EDCO and the Bend Chamber
Project Name Restructuring
Project Description Support process of restructuring the organization including making changes to Board leadership management mission messaging programs and procedures
Project Period Through November 1 2015
Amount of Request $2400
Previous Grants None recorded
Approved ___________________________________________________________
Declined
Deschutes County Board of Commissioners PO Box 6005 Bend OR 97701-6005
1300 NW Wall Street Suite 200 Bend OR Telephone 541-388-6571 Fax 541-385-3202
Website wwwdeschutesorg
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Todays Date 11-7_6_1_5____---J1 Project Name I Restructuring I ~----~~========~
Project Beginning Date I 71115 I Project End Date 1_D_ec__3_l_2_0_15 ____----l1
Amount Requested I $2400 I Date Funds Needed 1_A_S_A_P_______JI
Name of Applicant organization l_O_p_po_rtu_n_ity_Kn_o_c_ks_________________--
AddressI PO Box 9073
City amp Zip Code 1 Bend 97708 I Tax ID 30-0468254
Contact Name(s) I Jim Schell ITelepbone _____--l1_5_41_7_8_8_-7_1_37
Fax I IEmail Address 1_Jim_s_ch_e_ll_5__gm_ai_1_co_ffi________----
On a separate sheet(s) please briefly answer the following questions
1 Describe the applicant organization including its purpose leadership structure and activities
2 Describe the proposed project or activity 3 Provide a timeline for completing the proposed project or activity 4 Explain how the proposed project or activity will positively impact the community 5 Identify the specific communities or groups that will benefit 6 Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions if any Itemize anticipated expenditures 7 If the grant will support an ongoing activity explain how it will be funded in the future
Attach
Proof of the applicant organizations non-profit status
Applicant may be contacted during the review process and asked to provide a complete line item budget
OPPORTUNITY
KNOCKS
Describe the applicant organization
We are Opportunity Knocks (OK) we provide peer-based training and problem-solving for
entrepreneurs and business leaders throughout Central Oregon We do this by assembling and
facilitating teams of 10 to 12 entrepreneurs and business owners and in the process creating
an environment for them to grow and succeed
Founded in 1996 we now have 150 members 16 teams and 32 facilitators All of the
facilitators are volunteers we will have one paid Executive Director and are currently hiring for
this position We will have a volunteer Board of 19 when we are finished recruiting members
our Board Chair is jim Schell OKs original founder Board members include representatives
from EDCO Bends Chamber of Commerce and the SBDC
The 16 teams of entrepreneurs and business owners meet once a month for three hours at
various donated meeting rooms around Bend and Redmond Two volunteer co-facilitators
administrate and facilitate the monthly meetings following a time-tested format Members sign
Confidentiality Agreements upon joining they also commit to attending at least ten meetings
every year
A key element of the Restructuring we are currently undergoing is the adoption of the
Entrepreneurial Team Board of Directors model This model dictates that the OK board will be
include four entrepreneurial teams of four members each those teams will be entrepreneurial
in that they make the decisions within their area of expertise (The Board Chair can veto their
decisions if he deems them to threaten the financial stability of OK) The four four-person
teams include 1) FundraisingSponsors 2) Facilitators Programs 3) MarketingBranding and 4)
Membership The Board also includes a two-person Finance Committee and a one-person Legal
Committee in addition to the Board Chair
Opportunity Knocks believes that by helping small businesses and their ownersmanagers
succeed we do the following for our community
1) We create new jobs
2) We enhance existing jobs
Proposed project or activity
The proposed project is not exactly proposed rather it is currently in process OK is in the process of restructuring a restructuring that will include its leadership management mission and messaging OK has been in existence for 19 years many of its processes and procedures need revisiting and updating Thus the entire organization is being changed beginning with the makeup and function of the Board of Directors down to the template of the monthly meetings
OKs cash position is not strong this grant request is being made to provide financial assistance to the organization as we work through our restructuring project Once our Executive Director is hired (interviews are being conducted as this is written) and our first Board meeting is held we will begin several new fund raising and sponsor programs Our first meeting of the restructured Board will be July 21 and we expect to have our new ED in place by that time From that point forward our new leadership and management team will effectively be in place
Timeline for the Restructuring Project
We expect the restructuring infrastructure to be in place by August 1 that date that will also kick off whatever other new programs the Board develops Our strongest membership renewal months begin in October and run through April thus once we reach October 2015 our cash flow will turn around The results of our new management and procedures are expected to begin increasing membership from the current 150 members by October 1 We are forecasted to reach cash-flow-neutral or better by November 1
How the proposed project will positively impact the community
As explained earlier in this grant request our goals are by helping our businesses grow and succeed we willi enhance the jobs of our member-businesss current employees and 2) create jobs for new employees
Identify specific communities or groups that will benefit
OK currently has teams in Bend in Redmond thus our services will immediately help the business owners and their employees within those communities We have from time to time attempted to establish teams in other Central Oregon communities but to date those efforts have failed
How grant funds will be used and what are the matching funds or in-kind contributions
Grant funds will be used to provide operating monies during the restructuring period from approximately August 1 and November 1 until the results kick in In addition to this grant OK is reaching out to its stable of corporate partners including such firms as Bendbroadband Bank
of the Cascades US Bank and a half dozen others OK also receives in-kind support from Combined Communications and Cascade Business News
How OK will be funded in the future
OK has been financially sustainable for 19 years our financial projections show that as a result of the restructuring our financial sustainability (positive cash flow) will return by January 1 2016
Judith Ure
From Jim Schell ltjimscheIl5gmailcomgt Sent Saturday July 18 2015 507 AM To Judith Ure Subject RE Discretionary Grant request Attachments Copy of 20150203 - 2015 OK Budgetxlsx Copy of OK Cash Forecast 6302015xlsx
Hi Judith
Sorry Im tardy in responding to your email Ive been traveling and couldnt access my files
Re your requests Im attaching the Budget for 2015 Im also attaching the Cash Flow forecast for the balance of the year You will note it shows a cash shortfall of $14126
The Cash Flow forecast is the tool were using for coming up with the funding needed We havent done a revised Budget because the budget is running pretty much as projected with the exception of membership revenues As you can see other than salaries were a low budget organization we dont spend much money We have a lot of volunteers with our new Board format well have 19 volunteer board members and 32 volunteer facilitators
In addition to our membership fees of $67000 we have $8000 in sponsor donations Those sponsors include Bank of the Cascades US Bank and Bendbroadband
The funding gap will be made up of increased membership fees which will come from our new management including the 19 member board We will also solicit new sponsors given our new messaging of being a job creation organization Most of our sponsor money comes in the month of January so we anticipate that once we reach January 1 well be healthy again
Please let me know if there are further questions you need answering Thanks for your help
Jim
Jim Schell Working on cool stuff JimSche1l5gmailcom 541-788-7137
TEDXBend
From Judith Ure [mailtoJudithUredeschutesorg] Sent Tuesday July 14 2015 1113 AM To Jim Schell Subject RE Discretionary Grant request
1
~~)~l4 OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Memberships Fees
$ TIer 1 $ TIer 2 $ Cancelled Membership TIer 1 $ Cancelled Membership TIer 2
Total Membership Fees
Jan
3555 1490
5045
Feb
2765 745
3510
Mar
3160 745
390S
8Rr
5530 1490
7020
Mi
5135 745
5880
Jun
5530 1490
7Ot()
Jul
3950
3950
~
6320 745
7065 -shy
~
7900 1490
9390
Oct
4345 745
5090
Nov
4740
4740
Dec
3555 1490
5045
Totals
56485 1117S
67660
Categorization
Revenue
Best Practices Seminar ticket sales Sponsorships
Total Best Practices Revenue Seminar Income - Not BP Annual Celebration
Ticket sales Title sponsorship income Table sponsorship income
1200
1200
1200
1200
1200
1200
2000
1200
1200
4800
4soo
2000
Revenue Revenue
Total Annual Celebration Revenue 2000 2000 Revenue Sponsorship Income
Patron sponsorships 6000 6000
Total Sponsorships 6000 6000 Revenue Mise Income 9 9 9 9 9 9 9 9 9 9 9 9 108 Revenue
TOTAL REVENUE 11054 4719 3914 8229 5889 7029 3959 7074 12599 6299 4749 5054 SO568
~~-~ I amp4k dhlfiSJU _) JMeSJb$tCB~ cMkJ MtU 24isa1iapoundtdkbAWampi4bkJASl
120
-1 0 -~~- PPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8QI ~ Jun Jul 8lamp ~ Oct Nov Dec Totals Catelorization Cost of Goods Sold Annual Celebration
Audio Visual 300 300 Foodmiddot a II attendees 3100 3100 Rent
Awards 120
linens 200 200 Flowers 250 250 Giveaways 350 350 Office Supplies 26 26
labor 500 500 Other expenses 200 200
Total Annual Celebration Costs 5046 5046 Variable
Best Practices
Advertising 46 46 46 46 184
Rent 180 180 180 180 720
Food 470 470 470 470 1880
Event registration 53 53 53 53 212
Total Best Practices Costs 749 749 749 749 2996 Variable
Seminar Othermiddot Best Practices NA Variable
TOTAL COGS 749 749 5795 749 8042
GROSS PROFIT 10305 4719 3914 7480 5889 7029 3959 7074 6804 5550 4749 5054 72526
~~~ lshy
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8Jlc MY Jun lui 8amp ~ Oct Nov Dec I2 Categorization Operating Expenses Payroll
Dir Bus Dev Position 200 200 200 200 200 200 200 200 200 200 200 200 2400 Fixed DBD - Variable (Member Renewal) 1766 1090 1367 2319 2058 2319 1383 2335 3287 1643 1659 1628 22852 Variable DBD - Variable (New Member) 296 296 296 296 296 296 1778 Variable Facilitator Managment Position 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 16500 Fixed Facilitator Manager - Variable a 947 1020 89185 2859 Variable Admin amp Finance Position BOO BOO 800 800 800 800 800 800 800 800 800 800 9600 Fixed Payroll Processing Fees Fixed Taxesbenefits 427 359 387 577 456 482 490 483 579 504 416 263 5421 Fixed
Total payroll amp Related 4692 4246 4253 6638 5014 5597 5393 5614 6365 5835 4575 3187 61409 General Operating Expense
Advertising 42 42 42 42 42 42 42 42 42 42 42 42 504 Fixed Marketing Bank charges Continuing educationstaff 5 5 5 5 5 5 5 5 5 5 5 5 60 Discretionary Duessubscriptions 250 250 Discretionary Equipment purchases 10 10 10 10 10 10 10 10 10 10 10 10 120 Discretionary Facilitator Training 350 350 700 Discretionary Team Facilitator Gift 50 50 Discretionary Team IT support Discretionary InternetFax Telephone 70 70 70 70 70 70 70 70 70 70 70 70 840 Fixed Insurance- liability 560 560 Fixed Insurance- 0amp0 507 287 287 1081 Fixed Ucense amp fees 50 SO 50 150 Fixed Meals -business 50 50 50 50 50 50 50 50 50 SO 50 50 600 Discretionary Merchant program 100 100 100 100 100 100 100 100 100 100 100 100 1200 Fixed Mileage expense 100 100 100 100 100 100 100 100 100 100 100 100 1200 Discretionary Office supplies 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Postage 50 50 100 Discretionary Printing and design 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Marketing Professional fees 200 200 Fixed Rent Fixed Website hostingsupport 58 58 58 58 58 58 58 58 58 58 58 58 696 Fixed Marketing Miscellaneous expenses 40 40 40 40 40 40 40 40 40 40 40 40 480 Discretionary $1250 to Marketing
Total General Operating Expenses 865 515 715 515 1372 1125 615 802 515 B02 915 515 9271
TOTAL OPERATING EX PENSE 5557 4761 4968 7153 6386 6722 6008 6416 6880 6637 5490 3702 70680
NET INCOME (LOSS) 4748 (42) (1054) 327 (497) 307 (2049) 658 (76) (1087) (741) 1353 1846
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar AI[ ~ l Jul i11I ~ Oct Nov Dec Tot~-~ Categorization
Bllslune Budget by category Jan Feb Mar Apr Mav Jun Jul Aug Sap Oct Nov Dec Totals
Revenue Budget Expense Discretionary Expense Variable Expense Fixed
Budget Surplus (Deficit)
$ $ $ $ $
11054 545
2515 3247 4748
$ $ $ $ $
4719 245
1387 3129
(42)
$ 3914 $ 245
$ 1367 $ 3357 $ (1054)
$ $ $ $ $
8229 245
4311 3347
327
$ 5889 $ 595 $ 2058
$ 3733 $ (497)
$ 7029 $ 245 $ 2615 $ 3862 $ 307
$ $ $ $ $
3959 345
2402 3260
(2049)
$ $ $ $ $
7074 245
2631 3540
658
$ 12599 $ 245 $ 9081
$ 3349 $ (76)
$ $ $ $ $
6299 245
3580 3561
(1087)
$ 4749 $ 595 $ 1659 $ 3236 $ (741)
$ $ $ $ $
5054 245
1924 1533 1353
$ 80568 $ 4040 $ 35530 $ 39152 $ 1846
Revenue Discretionary Variable Fixed
Reserve Budget $ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846 Cash + Cum Surplus
cantingeneYPIanCostSaVlnpbullmiddotmiddot -Mar Apr May Jull Jut AlIi Sap Oct Nov Dec Totals
Potential Cost Savings Discretionary $ 109 $ 49 $ 49 $ 49 $ 119 $ 49 $ 69 $ 49 $ 49 $ 49 $ 119 $ 49 $ Variable $ 251 $ 139 $ 137 $ 431 $ 206 $ 262 $ 240 $ 263 $ 908 $ 358 $ 166 $ 192 $ Fixed $ $ $ $ $ $ $ $ $ $ $ $ $
3553
4361Maximum Cost SavIngs $ 360 $ 188 $ 186 $ 4SO $ 325 $ 311 $ 309 $ 312 $ 957 $ 407 $ 285 $ 241 $ Target of Above
Talllet Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ I 0i6 I Expense Target $ 6306 $ 4761 $ 4968 $ 7902 $ 6386 $ 6722 $ 6008 $ 6416 $ 12675 $ 7386 $ 5490 $ 3702 $ 78722
RasUItIIIIQ$Ii PIofiIe] ~ CiMar Apr May middotJUII Jul Aug Sap ~ Nov Dec
Starting Cash Position ~~~$ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494
Budgets Surplus (Deficit) Above $ 4748 $ (42) $ (1054) $ 327 $ (497) $ 307 $ (2049) $ 658 $ (76) $ (1087) $ (741) $ 1353
Add Back Target Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846Reserve Target $ 7748 $ 7706 $ 6652 $ 6978
Notd
l1~~r~~11rM----middot-~middotmiddotil~(gt1-~~~~ jiRS amp1_ampamp)1 iJi I$i k14dMW Ki$ 6 bull Wi
opportunity Knocks
Cash Forecast Projected Projected Projected Projected Projected Projected
73115 83115 93015 103015 113015 123115 Cash Balance 10693 6524 (1642) (2931) (7178) (9422) Less June payroll paid in July (5104) Receipts
Dues 4000 I 1710 I 739~ I nnm~~ 5215 I 2355 Sponsorships
Grants
Other
Total Receipts 4000 1110 1399 3099 5215 2355
Disbursements
Payroll amp Related
Marketing Related
Rent
Office Expenses
Dues amp Subscriptions
Insurance
Mileage
Merchant Charges
Meals
Facilitator Training
Misc
2450 8830 7929 6300 6300 6300 82 82 82 82 82 82
244 244 244 244 244 208 158 158 158 158 158
287 287 100 100 100 100 100 100 100 100 100 100 100 100 50 50 50 50 50 50
350 75 25 25 25 75 25
Ttl Disbursements 3065 9816 8688 1346 1459 1059
Ending Cash 6524 (1642) (2931) (1118) (9422) (14126)
Address
Contact Name(s) I--~---==--tf--------
Deschutes County Board ofCommissioners PO Box 6005 Bend OR 97701-6005
1300 NW Wall Street Suite 200 Bend OR Telephone 541-388-6571 Fax 541-385-3202
Website ~~9eschutC1iOll
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Todays Date I ( -7 - I ) IProject Name I fQf1VOO 13 r-toJ(JJjJS r Project Beginning Date I 3 ~ - J- IProject End Date I g --z - (b
AmountRequested rr$Cgt~tgt7J DateFnndsNeeded1I bur 7- -~I
Fax I Node -------S--~-~-------r
On a separate sheet(s) please briefly answer the foUowing questions
1 Describe the applicant organization including its purpose leadership structure and activities
2 Describe the proposed project or activity 3 Provide a timeline for completing the proposed project or activity 4 Explain how the proposed project or activity will positively impact the community 5 Identify the specific communities or groups that will benefit 6 Describe how grant funds will be used and include the source and amounts ofmatching
funds or in-kind contributions ifany Itemize anticipated expenditures 7 If the grant will support an ongoing activity explain how it will be funded in the future
Attach
Proofofthe applicant organizations non-profit status
Applicant may be contacted during the review process and asked to provide a complete line item budget
Judith Ure
From Tony DeBone Sent Monday July 13 2015 1140 AM To Judith Ure Cc Tom Anderson Subject FW Lottery Grant Request for New Frying Pans Attachments ScanOOOlpdf
Judith
FYI
--Tony
From Mike Daly [mailtodalyexcgcom] Sent Tuesday July 07 2015 1041 AM To Tony DeBonei Tammy Baney Alan Unger Cc Dan Despotopulos Subject Lottery Grant Request for New Frying Pans
Commissioners and Dan Attached is the face page for a Lottery Grant Request for new frying pans for the Egg Crew at the Buckaroo Breakfast Last year we found some useable pans at the local thrift stores but even these were wore out and hardly serviceable The request is for $50000 based on 20 new pans at around $25 dollars a pan We will need egg turners and a couple of serving pans also which would be included in the purchase
I have recently turned in a grant request to Wall Mart here in Redmond for the pans and talked to the Store Manager this morning She said she gets about 8 requests a day for grants but seemed like she may find some pans in the store to donate to us I will let you know if any of this materializes
Also also hit up Fred Meyer for donations and the store manager says they do not donate to organizations any longer This was a corporate decision
Thank you for your consideration
Mike Daly
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Memorandum of Understanding
Internal On-Call Crisis Response Pool
Purpose
There are times the Mobile Crisis Assessment Team (MCA T) is in need of temporary coverage in I
order to provide services when MCAT is understaffed or when existing Crisis on-call staff is otherwise
unavailable At any given time MCAT requires a minimum of three (3) staff members but will
preferably have four (4) staff members at all times In order to ensUIe~continuity of services the
Deschutes County Health Services Department (DCHS) will implement an internal On-Call Crisis
Response Pool (Pool) The Poll will be activated in situations when MCAT is reduced below three (3)
staff members for any reason or at the supervisors discretion during extreme circumstances The Pool
will consist of three (3) staff members from the Health Services Department The Pool is completely
voluntary Employees who are in the pool may resign at any time with a reasonable notice not to exceed
two weeks
Process
When coverage needs have been identified the following process will be used to address unfilled
MCAT Shifts
1 Regular full-time Crisis staffwill provide coverage for unfilled shifts of hours on an onO-call
basis
2 When regular full-time Crisis staff is unable to provide coverage existing Crisis on-call staff
will be utilized to cover such shifts or hours
3 When existing Crisis on-call staff is unable to provide coverage the Pool will be used to cover
such shifts or hours
Qualifications
To be a member of the Pool a Health Services staff member must meet the following qualifications
1 The Employee must be a Behavioral Health Specialist II
2 The Employee must live within a 30 minute drive of St Charles Redmond and St Charles
Bend within 30 minutes ofbeing contacted with regard to an existing crisis situation
3 Each Member of the Pool must attend Civil Commitment Investigator Training within 6
33 months of being appointed to the Pool
34 4 The Employee must receive approval from their Supervisor to participate in the pool
35
36 The Pool will be reviewed at least annually to ensure all members meet these qualifications
37
38 In addition to the above stated qualifications preference will be given to Pool candidates who have the
39 following experience
40 1 Prior crisis civil commitment andor SPMI experience
41 2 Social Work or Counseling
42 3 When two or more staff has the same qualifications seniority will be the deciding factor
43
44 Training
45 1 The County will incur all costs associated with trainings associated with the Crisis PooL
46 2 The County will afford 4 hours of shadowing to staff selected for the Crisis Pool
47 Work Shift
48 Work Shift for Pool Members
49 I An MCAT shift is from 700 am to 700 pm or 700 pm to 700 am
50 2 On-call shifts will generally be 12 or 24 hours but Pool members may be called to fill only
51 portions of such shifts depending on MCAT team needs If the Crisis Team is unable to cover
52 MCA T needs during daytime hours a 24-hour shift may be required Otherwise a 12-hour shift
53 from 7 pm to 7 am may be sufficient
54 3 On-call shifts will be offered to individuals in the Pool on a rotating basis The rotation will be
55 established by the Crisis Team Supervisor andor the Program Manger Ifa Pool member is
56 unable to fill an on-call shift the Pool member will be skipped and the shift will be offered to
57 the next Pool member in the rotation
58 4 Providers in the Pool may work a maximum of48 hours in addition to the staff members
59 regular work schedule during anyone week period (for MCAT this would mean no more than
60 48 additional hours to standard schedule and per additional MCA T Scheduling and Employment
61 Agreement requirements)
62 5 Exceptions to the established Pool rotation can be made on an emergency basis at the discretion
63 of the Crisis Team supervisor andor Program Manager
64 6 Ifa Pool member wishes to cover hours on an on-call basis pursuant to this MOU that occur
65 during their normal work schedule or during hours they are otherwise scheduled to perform their
66 usual and customary job duties the Pool member must first obtain supervisory approval to do so
7)
67 and must use Time Management Leave (TML) to cover any hours they miss while covering
68 such hours pursuant to this MOU
69 7 Although shifts can vary dramatically based on the crisis calls received on average an MCAT
70 staff member spends about six (6) to nine (9) hours during a typical 12-hour shift responding to
71 a crisis call and documenting their services
72
73 Additional Duties
74 1 Attendance at the 700 am staff turnover meeting following a night on-call is required
75 middot2 Attendance at the 700 am turnover meeting following a day on-call may be required
76 3 Call-in options to the 700 am turnover meeting may 00 available
77
78 Further Information
79 1 MCAT County vehicle and mobile phone will be provided
80 2 MCAT Surface Pros will be utilized for documentation
81
82 Communication
83 1 If the Crisis Pool staff calls in for their following normal shift Admin Staff will be utilized to
84 call and cancel appointments for their clients
85
86 Stipends
87 1 A Pool member will receive a $250 stipend for 12-hour shift
88 2 A Pool member will receive a $500 for 24-hour shift
89 3 A Pool member unable to complete a shift (ie sick emergency ect) or who is utilized for only
90 a portion of a shift will be paid a prorated portion ofthe stipend based on the number of hours
91 completed divided by the total hours in the shift
92 4 No additional TML will accrue for Pool members for on-call shifts
93 5 Attendance at the 700 am staff turnover meeting is included in the stipend
94 6 Basis for Stipend - Under the MCA T contract employees are paid the equivalent of 10 hours
95 for a 24-hour shift A behavioral Health Specialist II is a grade 22A A 22A at step 9 is paid
96 $332003Ihr (or $332 for 10 hours of work) As a motivation to take the shifts the stipend
97 represents 15x the rate or $49 for 10 hours of work We rounded up to $500 The 12-hour shift
98 is half of the 24-hour shift
99
100 General Provisions
101 1 MCAT employees and members of the Pool are represent by AFSCME MCAT employees
102 AFSCME and Deschutes County agree that the terms and conditions of employment reflected in
103 and governed by this MOU are unique to MCAT and the Pool and do not create a precedent or
104 an enforceable proactive or policy or otherwise affect or impact in any way other County
105 employees covered by the AFSCME Collective Bargaining Agreement (CBA) Except for the
106 terms and conditions of employment unique to MCAT employees as stated fully in the MCAT
107 employees Operating Agreement as well as the members of the Pool that are agreed to herein
108 all terms and conditions of employment for MCAT employees and members ofthe Pool shall
109 otherwise be governed by the CBA Deschutes County personnel rules and policies andor
110 DCHS rules and policies To the extent there is any conflict between this MOU the terms and
111 conditions of the MCA T Employees Operating Agreement the terms and conditions ofthe
112 CBA Deschutes County Personnel rules and policies andor DCHS rules and polices the terms
113 and conditions of the MOU shall prevaiL
114 2 Should any provision or provisions of the MOU be construed by a court of competent
115 jurisdiction to be void invalid or unenforceable such construction shall affect only the
116 provision ofprovisions so construed and shall not affect impair or invalidate any of the other
117 provisions of this MOU which shall remain in full force and effect
118 3 The provisions ofthis MOU are contractual and are not mere recitals All terms provisions and
119 conditions of the MOU shall be binding upon and inure to the benefit ofthe parties and to their
120 respective heirs executors administrators agents representatives successors and assigns
121 4 This MOU shall be governed by and interpreted in accordance with the laws of the State of
122 Oregon
123 5 This MOU may be executed in two or more counterparts each of which together shall be
124 deemed an original but all of which together shall constitute one and the same instrument In
125 the event that any signature is delivered by facsimile transmission or bye-mail delivery of a
126 pdf format data file or a similar format such signature shall create a valid and binding
127 obligation of the party executing (or on whose behalf such signature is executed) with the same
128 force and effect as if such facsimile or pdf signature page is original thereof
129 6 Except as otherwise stated herein this MOU constitutes the entire agreement between the
130 parties concerning the subject matter hereof and supersedes any and all prior or
131 contemporaneous negations andor agreements between the parties whether written or oral
132 concerning the subject matter ofthis MOU which are not fully expressed herein This MOU
133 may not be modified or amended except by a writing signed by all parties to the MOU
134 7 This MOU will be in effect for 6 months from the date of signing and will be reviewed with the
135 Union and Management and will be reconsidered for renewal
136
137
138
139
140 Agreed to on this tI day ofJuly 2015
141
142 SIGNATURES
143
144
145
146
147
148
149
150
151 Oregon AFSCME
152
153
154
155
156
157
Deschutes County
Tom Anderson
County Administrator
Deschutes County
ESF 1 Transportation ESF 2 - Communications ESF 3 - Public Works and Engineering ESF 3 - Public Works and Engineering ESF 4 Firefighting ESF 5 - Emergency Management ESF 6 - Mass Care ESF 7 Logistics Management and Resource
ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF ESF 1 2 3 4 5 6 7 8 9 10 11 12
Road Department p
bull 9-1-1 Service District
Emergency Services
Sheriffs Office
Health Services
County Forestry
Finance Department
Community Development
Administration
Fair amp Expo Center
ESF 8 Public Health and Medical Services ESF 9 Search and Rescue ESF 10 Oil and Hazardous Materials ESF 11 Agriculture and Natural Resources ESF 12 - Energy ESF 13 Public Safety and Security ESF 14 Long-term Community Recovery ESF 15 External Affairs
p
Incident Specific Annexes (IA) - Focus on the special planning needs generated by the particular hazard and contain unique and regulatory response details that apply to a single hazard
Supporting documentation is reference throughout the EOP and may be included by appendix or maintained by agencies as a separate document
The goal of this project is to develop a comprehensive document that not only meets state and federal requirements but a useful document to facilitate decision making and project identification throughout Deschutes County as it relates to disaster mitigation
Action Recommended Approve and sign the latest revision ofthe Deschutes County Emergency Operations Plan
Please contact Sgt Garibay at 541-617-3303 if you have questions concerning this request
Bonnie Baker
From Judith Ure Sent Thursday July 02 2015 1247 PM To Bonnie Baker Subject 7-27 Work Session
Bonnie shy
Would you please schedule a business loan request on the 7-27-15 work session agenda Jon Stark from Redmond Economic Development Inc and members of EDCO will be in attendance so if possible can it be the first item
Thanks
Judith
1
Deschutes County Economic Development Loan Fund
Loan Activity and Fund Status as of July 272015
As of July 272015 the unencumbered cash balance available in the Economic Development Loan Fund is approximately $63320
Organization Number of
Employees
Agreement Number
Agreement Date
Loan Amount
Jobs Created Date
Jobs Retained
Date
Date Converted to Grant
Repayment Amount
(principle)
Amount Paid to Date (principle)
Agere Pharmaceuticals Inc 7 2010-745 12152010 $1400000 033112012 0911712013 0511412014 NA NA GL Solutions 39 2010-749 121292010 $5000000 090912012 09092013 0511412014 $1951522 $1951522 Buehner Fry Inc (NAVIS) 27 2011-137 041312011 $5000000 1111612012 111162013 0511412014 NA NA Dent Instruments 6 2011-138 04132011 $1200000 1111112012 1111112013 0511412014 NA NA Alchemy Solutions Inc 13 2011-358 06292011 $2600000 033112013 033112014 NA $2600000 $2600000 Medisiss 24 2011-572 09082011 $4800000 0711812013 0711812014 090312014 NA NA Geo-Spatial Solutions Inc 10 2011-641 103112011 $2000000 0712212013 072212014 Pending $10000 $1000000 Central Oregon Trucking 35 2012-311 060612012 $5000000 0411112014 0411112016 090312014 NA NA Consumer Cellular Inc 200 2012-584 111262012 $5000000 030112014 030112015 111512014 NA $50000 Energyneering 17 2012-643 121262012 $3400000 033112012 063012104 09032014 NA NA Venture Catalyst NA 2013-025 0212112013 $2000000 NA NA NA NA NA NAVIS 26 2013-238 061132013 $5000000 0112812015 0112812016 Vantage Clinical Solutions Inc 5 2013-427 07302013 $1000000 030412015 03042016 Paladin Data Corporation Inc 16 2013-523 1011712013 $3200000 0411612015 0411612016 BasX 50 2014-340 061142014 $5000000 1212412015 12242016 Humm Kombucha 25 2014-504 091172014 $5000000 123112016 123112017 Wild Harvest 25 2014-648 121162014 $5000000 0712412016 0712412017 i3d Manufacturing 12 2015-439 Pending $2400000 050112017 050112018 Kollective Technology Inc 25 2015-438 Pending $5000000 050112017 050112018 Total 562 $69000000
partial conversion
---------
Deschutes County Board of County Commissioners
Discretionary Grant Program
Board Meeting Date July 8 2015
Organization Opportunity Knocks
Organization Description A 50 1 (c)6 organization founded in 1996 that brings entrepreneurs and business leaders from Central Oregon together for peer-based training and problem-solving Currently maintains 150 members 16 teams and 32 volunteer facilitators and is seeking to hire an Executive Director Board members include representatives from EDCO and the Bend Chamber
Project Name Restructuring
Project Description Support process of restructuring the organization including making changes to Board leadership management mission messaging programs and procedures
Project Period Through November 1 2015
Amount of Request $2400
Previous Grants None recorded
Approved ___________________________________________________________
Declined
Deschutes County Board of Commissioners PO Box 6005 Bend OR 97701-6005
1300 NW Wall Street Suite 200 Bend OR Telephone 541-388-6571 Fax 541-385-3202
Website wwwdeschutesorg
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Todays Date 11-7_6_1_5____---J1 Project Name I Restructuring I ~----~~========~
Project Beginning Date I 71115 I Project End Date 1_D_ec__3_l_2_0_15 ____----l1
Amount Requested I $2400 I Date Funds Needed 1_A_S_A_P_______JI
Name of Applicant organization l_O_p_po_rtu_n_ity_Kn_o_c_ks_________________--
AddressI PO Box 9073
City amp Zip Code 1 Bend 97708 I Tax ID 30-0468254
Contact Name(s) I Jim Schell ITelepbone _____--l1_5_41_7_8_8_-7_1_37
Fax I IEmail Address 1_Jim_s_ch_e_ll_5__gm_ai_1_co_ffi________----
On a separate sheet(s) please briefly answer the following questions
1 Describe the applicant organization including its purpose leadership structure and activities
2 Describe the proposed project or activity 3 Provide a timeline for completing the proposed project or activity 4 Explain how the proposed project or activity will positively impact the community 5 Identify the specific communities or groups that will benefit 6 Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions if any Itemize anticipated expenditures 7 If the grant will support an ongoing activity explain how it will be funded in the future
Attach
Proof of the applicant organizations non-profit status
Applicant may be contacted during the review process and asked to provide a complete line item budget
OPPORTUNITY
KNOCKS
Describe the applicant organization
We are Opportunity Knocks (OK) we provide peer-based training and problem-solving for
entrepreneurs and business leaders throughout Central Oregon We do this by assembling and
facilitating teams of 10 to 12 entrepreneurs and business owners and in the process creating
an environment for them to grow and succeed
Founded in 1996 we now have 150 members 16 teams and 32 facilitators All of the
facilitators are volunteers we will have one paid Executive Director and are currently hiring for
this position We will have a volunteer Board of 19 when we are finished recruiting members
our Board Chair is jim Schell OKs original founder Board members include representatives
from EDCO Bends Chamber of Commerce and the SBDC
The 16 teams of entrepreneurs and business owners meet once a month for three hours at
various donated meeting rooms around Bend and Redmond Two volunteer co-facilitators
administrate and facilitate the monthly meetings following a time-tested format Members sign
Confidentiality Agreements upon joining they also commit to attending at least ten meetings
every year
A key element of the Restructuring we are currently undergoing is the adoption of the
Entrepreneurial Team Board of Directors model This model dictates that the OK board will be
include four entrepreneurial teams of four members each those teams will be entrepreneurial
in that they make the decisions within their area of expertise (The Board Chair can veto their
decisions if he deems them to threaten the financial stability of OK) The four four-person
teams include 1) FundraisingSponsors 2) Facilitators Programs 3) MarketingBranding and 4)
Membership The Board also includes a two-person Finance Committee and a one-person Legal
Committee in addition to the Board Chair
Opportunity Knocks believes that by helping small businesses and their ownersmanagers
succeed we do the following for our community
1) We create new jobs
2) We enhance existing jobs
Proposed project or activity
The proposed project is not exactly proposed rather it is currently in process OK is in the process of restructuring a restructuring that will include its leadership management mission and messaging OK has been in existence for 19 years many of its processes and procedures need revisiting and updating Thus the entire organization is being changed beginning with the makeup and function of the Board of Directors down to the template of the monthly meetings
OKs cash position is not strong this grant request is being made to provide financial assistance to the organization as we work through our restructuring project Once our Executive Director is hired (interviews are being conducted as this is written) and our first Board meeting is held we will begin several new fund raising and sponsor programs Our first meeting of the restructured Board will be July 21 and we expect to have our new ED in place by that time From that point forward our new leadership and management team will effectively be in place
Timeline for the Restructuring Project
We expect the restructuring infrastructure to be in place by August 1 that date that will also kick off whatever other new programs the Board develops Our strongest membership renewal months begin in October and run through April thus once we reach October 2015 our cash flow will turn around The results of our new management and procedures are expected to begin increasing membership from the current 150 members by October 1 We are forecasted to reach cash-flow-neutral or better by November 1
How the proposed project will positively impact the community
As explained earlier in this grant request our goals are by helping our businesses grow and succeed we willi enhance the jobs of our member-businesss current employees and 2) create jobs for new employees
Identify specific communities or groups that will benefit
OK currently has teams in Bend in Redmond thus our services will immediately help the business owners and their employees within those communities We have from time to time attempted to establish teams in other Central Oregon communities but to date those efforts have failed
How grant funds will be used and what are the matching funds or in-kind contributions
Grant funds will be used to provide operating monies during the restructuring period from approximately August 1 and November 1 until the results kick in In addition to this grant OK is reaching out to its stable of corporate partners including such firms as Bendbroadband Bank
of the Cascades US Bank and a half dozen others OK also receives in-kind support from Combined Communications and Cascade Business News
How OK will be funded in the future
OK has been financially sustainable for 19 years our financial projections show that as a result of the restructuring our financial sustainability (positive cash flow) will return by January 1 2016
Judith Ure
From Jim Schell ltjimscheIl5gmailcomgt Sent Saturday July 18 2015 507 AM To Judith Ure Subject RE Discretionary Grant request Attachments Copy of 20150203 - 2015 OK Budgetxlsx Copy of OK Cash Forecast 6302015xlsx
Hi Judith
Sorry Im tardy in responding to your email Ive been traveling and couldnt access my files
Re your requests Im attaching the Budget for 2015 Im also attaching the Cash Flow forecast for the balance of the year You will note it shows a cash shortfall of $14126
The Cash Flow forecast is the tool were using for coming up with the funding needed We havent done a revised Budget because the budget is running pretty much as projected with the exception of membership revenues As you can see other than salaries were a low budget organization we dont spend much money We have a lot of volunteers with our new Board format well have 19 volunteer board members and 32 volunteer facilitators
In addition to our membership fees of $67000 we have $8000 in sponsor donations Those sponsors include Bank of the Cascades US Bank and Bendbroadband
The funding gap will be made up of increased membership fees which will come from our new management including the 19 member board We will also solicit new sponsors given our new messaging of being a job creation organization Most of our sponsor money comes in the month of January so we anticipate that once we reach January 1 well be healthy again
Please let me know if there are further questions you need answering Thanks for your help
Jim
Jim Schell Working on cool stuff JimSche1l5gmailcom 541-788-7137
TEDXBend
From Judith Ure [mailtoJudithUredeschutesorg] Sent Tuesday July 14 2015 1113 AM To Jim Schell Subject RE Discretionary Grant request
1
~~)~l4 OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Memberships Fees
$ TIer 1 $ TIer 2 $ Cancelled Membership TIer 1 $ Cancelled Membership TIer 2
Total Membership Fees
Jan
3555 1490
5045
Feb
2765 745
3510
Mar
3160 745
390S
8Rr
5530 1490
7020
Mi
5135 745
5880
Jun
5530 1490
7Ot()
Jul
3950
3950
~
6320 745
7065 -shy
~
7900 1490
9390
Oct
4345 745
5090
Nov
4740
4740
Dec
3555 1490
5045
Totals
56485 1117S
67660
Categorization
Revenue
Best Practices Seminar ticket sales Sponsorships
Total Best Practices Revenue Seminar Income - Not BP Annual Celebration
Ticket sales Title sponsorship income Table sponsorship income
1200
1200
1200
1200
1200
1200
2000
1200
1200
4800
4soo
2000
Revenue Revenue
Total Annual Celebration Revenue 2000 2000 Revenue Sponsorship Income
Patron sponsorships 6000 6000
Total Sponsorships 6000 6000 Revenue Mise Income 9 9 9 9 9 9 9 9 9 9 9 9 108 Revenue
TOTAL REVENUE 11054 4719 3914 8229 5889 7029 3959 7074 12599 6299 4749 5054 SO568
~~-~ I amp4k dhlfiSJU _) JMeSJb$tCB~ cMkJ MtU 24isa1iapoundtdkbAWampi4bkJASl
120
-1 0 -~~- PPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8QI ~ Jun Jul 8lamp ~ Oct Nov Dec Totals Catelorization Cost of Goods Sold Annual Celebration
Audio Visual 300 300 Foodmiddot a II attendees 3100 3100 Rent
Awards 120
linens 200 200 Flowers 250 250 Giveaways 350 350 Office Supplies 26 26
labor 500 500 Other expenses 200 200
Total Annual Celebration Costs 5046 5046 Variable
Best Practices
Advertising 46 46 46 46 184
Rent 180 180 180 180 720
Food 470 470 470 470 1880
Event registration 53 53 53 53 212
Total Best Practices Costs 749 749 749 749 2996 Variable
Seminar Othermiddot Best Practices NA Variable
TOTAL COGS 749 749 5795 749 8042
GROSS PROFIT 10305 4719 3914 7480 5889 7029 3959 7074 6804 5550 4749 5054 72526
~~~ lshy
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8Jlc MY Jun lui 8amp ~ Oct Nov Dec I2 Categorization Operating Expenses Payroll
Dir Bus Dev Position 200 200 200 200 200 200 200 200 200 200 200 200 2400 Fixed DBD - Variable (Member Renewal) 1766 1090 1367 2319 2058 2319 1383 2335 3287 1643 1659 1628 22852 Variable DBD - Variable (New Member) 296 296 296 296 296 296 1778 Variable Facilitator Managment Position 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 16500 Fixed Facilitator Manager - Variable a 947 1020 89185 2859 Variable Admin amp Finance Position BOO BOO 800 800 800 800 800 800 800 800 800 800 9600 Fixed Payroll Processing Fees Fixed Taxesbenefits 427 359 387 577 456 482 490 483 579 504 416 263 5421 Fixed
Total payroll amp Related 4692 4246 4253 6638 5014 5597 5393 5614 6365 5835 4575 3187 61409 General Operating Expense
Advertising 42 42 42 42 42 42 42 42 42 42 42 42 504 Fixed Marketing Bank charges Continuing educationstaff 5 5 5 5 5 5 5 5 5 5 5 5 60 Discretionary Duessubscriptions 250 250 Discretionary Equipment purchases 10 10 10 10 10 10 10 10 10 10 10 10 120 Discretionary Facilitator Training 350 350 700 Discretionary Team Facilitator Gift 50 50 Discretionary Team IT support Discretionary InternetFax Telephone 70 70 70 70 70 70 70 70 70 70 70 70 840 Fixed Insurance- liability 560 560 Fixed Insurance- 0amp0 507 287 287 1081 Fixed Ucense amp fees 50 SO 50 150 Fixed Meals -business 50 50 50 50 50 50 50 50 50 SO 50 50 600 Discretionary Merchant program 100 100 100 100 100 100 100 100 100 100 100 100 1200 Fixed Mileage expense 100 100 100 100 100 100 100 100 100 100 100 100 1200 Discretionary Office supplies 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Postage 50 50 100 Discretionary Printing and design 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Marketing Professional fees 200 200 Fixed Rent Fixed Website hostingsupport 58 58 58 58 58 58 58 58 58 58 58 58 696 Fixed Marketing Miscellaneous expenses 40 40 40 40 40 40 40 40 40 40 40 40 480 Discretionary $1250 to Marketing
Total General Operating Expenses 865 515 715 515 1372 1125 615 802 515 B02 915 515 9271
TOTAL OPERATING EX PENSE 5557 4761 4968 7153 6386 6722 6008 6416 6880 6637 5490 3702 70680
NET INCOME (LOSS) 4748 (42) (1054) 327 (497) 307 (2049) 658 (76) (1087) (741) 1353 1846
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar AI[ ~ l Jul i11I ~ Oct Nov Dec Tot~-~ Categorization
Bllslune Budget by category Jan Feb Mar Apr Mav Jun Jul Aug Sap Oct Nov Dec Totals
Revenue Budget Expense Discretionary Expense Variable Expense Fixed
Budget Surplus (Deficit)
$ $ $ $ $
11054 545
2515 3247 4748
$ $ $ $ $
4719 245
1387 3129
(42)
$ 3914 $ 245
$ 1367 $ 3357 $ (1054)
$ $ $ $ $
8229 245
4311 3347
327
$ 5889 $ 595 $ 2058
$ 3733 $ (497)
$ 7029 $ 245 $ 2615 $ 3862 $ 307
$ $ $ $ $
3959 345
2402 3260
(2049)
$ $ $ $ $
7074 245
2631 3540
658
$ 12599 $ 245 $ 9081
$ 3349 $ (76)
$ $ $ $ $
6299 245
3580 3561
(1087)
$ 4749 $ 595 $ 1659 $ 3236 $ (741)
$ $ $ $ $
5054 245
1924 1533 1353
$ 80568 $ 4040 $ 35530 $ 39152 $ 1846
Revenue Discretionary Variable Fixed
Reserve Budget $ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846 Cash + Cum Surplus
cantingeneYPIanCostSaVlnpbullmiddotmiddot -Mar Apr May Jull Jut AlIi Sap Oct Nov Dec Totals
Potential Cost Savings Discretionary $ 109 $ 49 $ 49 $ 49 $ 119 $ 49 $ 69 $ 49 $ 49 $ 49 $ 119 $ 49 $ Variable $ 251 $ 139 $ 137 $ 431 $ 206 $ 262 $ 240 $ 263 $ 908 $ 358 $ 166 $ 192 $ Fixed $ $ $ $ $ $ $ $ $ $ $ $ $
3553
4361Maximum Cost SavIngs $ 360 $ 188 $ 186 $ 4SO $ 325 $ 311 $ 309 $ 312 $ 957 $ 407 $ 285 $ 241 $ Target of Above
Talllet Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ I 0i6 I Expense Target $ 6306 $ 4761 $ 4968 $ 7902 $ 6386 $ 6722 $ 6008 $ 6416 $ 12675 $ 7386 $ 5490 $ 3702 $ 78722
RasUItIIIIQ$Ii PIofiIe] ~ CiMar Apr May middotJUII Jul Aug Sap ~ Nov Dec
Starting Cash Position ~~~$ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494
Budgets Surplus (Deficit) Above $ 4748 $ (42) $ (1054) $ 327 $ (497) $ 307 $ (2049) $ 658 $ (76) $ (1087) $ (741) $ 1353
Add Back Target Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846Reserve Target $ 7748 $ 7706 $ 6652 $ 6978
Notd
l1~~r~~11rM----middot-~middotmiddotil~(gt1-~~~~ jiRS amp1_ampamp)1 iJi I$i k14dMW Ki$ 6 bull Wi
opportunity Knocks
Cash Forecast Projected Projected Projected Projected Projected Projected
73115 83115 93015 103015 113015 123115 Cash Balance 10693 6524 (1642) (2931) (7178) (9422) Less June payroll paid in July (5104) Receipts
Dues 4000 I 1710 I 739~ I nnm~~ 5215 I 2355 Sponsorships
Grants
Other
Total Receipts 4000 1110 1399 3099 5215 2355
Disbursements
Payroll amp Related
Marketing Related
Rent
Office Expenses
Dues amp Subscriptions
Insurance
Mileage
Merchant Charges
Meals
Facilitator Training
Misc
2450 8830 7929 6300 6300 6300 82 82 82 82 82 82
244 244 244 244 244 208 158 158 158 158 158
287 287 100 100 100 100 100 100 100 100 100 100 100 100 50 50 50 50 50 50
350 75 25 25 25 75 25
Ttl Disbursements 3065 9816 8688 1346 1459 1059
Ending Cash 6524 (1642) (2931) (1118) (9422) (14126)
Address
Contact Name(s) I--~---==--tf--------
Deschutes County Board ofCommissioners PO Box 6005 Bend OR 97701-6005
1300 NW Wall Street Suite 200 Bend OR Telephone 541-388-6571 Fax 541-385-3202
Website ~~9eschutC1iOll
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Todays Date I ( -7 - I ) IProject Name I fQf1VOO 13 r-toJ(JJjJS r Project Beginning Date I 3 ~ - J- IProject End Date I g --z - (b
AmountRequested rr$Cgt~tgt7J DateFnndsNeeded1I bur 7- -~I
Fax I Node -------S--~-~-------r
On a separate sheet(s) please briefly answer the foUowing questions
1 Describe the applicant organization including its purpose leadership structure and activities
2 Describe the proposed project or activity 3 Provide a timeline for completing the proposed project or activity 4 Explain how the proposed project or activity will positively impact the community 5 Identify the specific communities or groups that will benefit 6 Describe how grant funds will be used and include the source and amounts ofmatching
funds or in-kind contributions ifany Itemize anticipated expenditures 7 If the grant will support an ongoing activity explain how it will be funded in the future
Attach
Proofofthe applicant organizations non-profit status
Applicant may be contacted during the review process and asked to provide a complete line item budget
Judith Ure
From Tony DeBone Sent Monday July 13 2015 1140 AM To Judith Ure Cc Tom Anderson Subject FW Lottery Grant Request for New Frying Pans Attachments ScanOOOlpdf
Judith
FYI
--Tony
From Mike Daly [mailtodalyexcgcom] Sent Tuesday July 07 2015 1041 AM To Tony DeBonei Tammy Baney Alan Unger Cc Dan Despotopulos Subject Lottery Grant Request for New Frying Pans
Commissioners and Dan Attached is the face page for a Lottery Grant Request for new frying pans for the Egg Crew at the Buckaroo Breakfast Last year we found some useable pans at the local thrift stores but even these were wore out and hardly serviceable The request is for $50000 based on 20 new pans at around $25 dollars a pan We will need egg turners and a couple of serving pans also which would be included in the purchase
I have recently turned in a grant request to Wall Mart here in Redmond for the pans and talked to the Store Manager this morning She said she gets about 8 requests a day for grants but seemed like she may find some pans in the store to donate to us I will let you know if any of this materializes
Also also hit up Fred Meyer for donations and the store manager says they do not donate to organizations any longer This was a corporate decision
Thank you for your consideration
Mike Daly
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Memorandum of Understanding
Internal On-Call Crisis Response Pool
Purpose
There are times the Mobile Crisis Assessment Team (MCA T) is in need of temporary coverage in I
order to provide services when MCAT is understaffed or when existing Crisis on-call staff is otherwise
unavailable At any given time MCAT requires a minimum of three (3) staff members but will
preferably have four (4) staff members at all times In order to ensUIe~continuity of services the
Deschutes County Health Services Department (DCHS) will implement an internal On-Call Crisis
Response Pool (Pool) The Poll will be activated in situations when MCAT is reduced below three (3)
staff members for any reason or at the supervisors discretion during extreme circumstances The Pool
will consist of three (3) staff members from the Health Services Department The Pool is completely
voluntary Employees who are in the pool may resign at any time with a reasonable notice not to exceed
two weeks
Process
When coverage needs have been identified the following process will be used to address unfilled
MCAT Shifts
1 Regular full-time Crisis staffwill provide coverage for unfilled shifts of hours on an onO-call
basis
2 When regular full-time Crisis staff is unable to provide coverage existing Crisis on-call staff
will be utilized to cover such shifts or hours
3 When existing Crisis on-call staff is unable to provide coverage the Pool will be used to cover
such shifts or hours
Qualifications
To be a member of the Pool a Health Services staff member must meet the following qualifications
1 The Employee must be a Behavioral Health Specialist II
2 The Employee must live within a 30 minute drive of St Charles Redmond and St Charles
Bend within 30 minutes ofbeing contacted with regard to an existing crisis situation
3 Each Member of the Pool must attend Civil Commitment Investigator Training within 6
33 months of being appointed to the Pool
34 4 The Employee must receive approval from their Supervisor to participate in the pool
35
36 The Pool will be reviewed at least annually to ensure all members meet these qualifications
37
38 In addition to the above stated qualifications preference will be given to Pool candidates who have the
39 following experience
40 1 Prior crisis civil commitment andor SPMI experience
41 2 Social Work or Counseling
42 3 When two or more staff has the same qualifications seniority will be the deciding factor
43
44 Training
45 1 The County will incur all costs associated with trainings associated with the Crisis PooL
46 2 The County will afford 4 hours of shadowing to staff selected for the Crisis Pool
47 Work Shift
48 Work Shift for Pool Members
49 I An MCAT shift is from 700 am to 700 pm or 700 pm to 700 am
50 2 On-call shifts will generally be 12 or 24 hours but Pool members may be called to fill only
51 portions of such shifts depending on MCAT team needs If the Crisis Team is unable to cover
52 MCA T needs during daytime hours a 24-hour shift may be required Otherwise a 12-hour shift
53 from 7 pm to 7 am may be sufficient
54 3 On-call shifts will be offered to individuals in the Pool on a rotating basis The rotation will be
55 established by the Crisis Team Supervisor andor the Program Manger Ifa Pool member is
56 unable to fill an on-call shift the Pool member will be skipped and the shift will be offered to
57 the next Pool member in the rotation
58 4 Providers in the Pool may work a maximum of48 hours in addition to the staff members
59 regular work schedule during anyone week period (for MCAT this would mean no more than
60 48 additional hours to standard schedule and per additional MCA T Scheduling and Employment
61 Agreement requirements)
62 5 Exceptions to the established Pool rotation can be made on an emergency basis at the discretion
63 of the Crisis Team supervisor andor Program Manager
64 6 Ifa Pool member wishes to cover hours on an on-call basis pursuant to this MOU that occur
65 during their normal work schedule or during hours they are otherwise scheduled to perform their
66 usual and customary job duties the Pool member must first obtain supervisory approval to do so
7)
67 and must use Time Management Leave (TML) to cover any hours they miss while covering
68 such hours pursuant to this MOU
69 7 Although shifts can vary dramatically based on the crisis calls received on average an MCAT
70 staff member spends about six (6) to nine (9) hours during a typical 12-hour shift responding to
71 a crisis call and documenting their services
72
73 Additional Duties
74 1 Attendance at the 700 am staff turnover meeting following a night on-call is required
75 middot2 Attendance at the 700 am turnover meeting following a day on-call may be required
76 3 Call-in options to the 700 am turnover meeting may 00 available
77
78 Further Information
79 1 MCAT County vehicle and mobile phone will be provided
80 2 MCAT Surface Pros will be utilized for documentation
81
82 Communication
83 1 If the Crisis Pool staff calls in for their following normal shift Admin Staff will be utilized to
84 call and cancel appointments for their clients
85
86 Stipends
87 1 A Pool member will receive a $250 stipend for 12-hour shift
88 2 A Pool member will receive a $500 for 24-hour shift
89 3 A Pool member unable to complete a shift (ie sick emergency ect) or who is utilized for only
90 a portion of a shift will be paid a prorated portion ofthe stipend based on the number of hours
91 completed divided by the total hours in the shift
92 4 No additional TML will accrue for Pool members for on-call shifts
93 5 Attendance at the 700 am staff turnover meeting is included in the stipend
94 6 Basis for Stipend - Under the MCA T contract employees are paid the equivalent of 10 hours
95 for a 24-hour shift A behavioral Health Specialist II is a grade 22A A 22A at step 9 is paid
96 $332003Ihr (or $332 for 10 hours of work) As a motivation to take the shifts the stipend
97 represents 15x the rate or $49 for 10 hours of work We rounded up to $500 The 12-hour shift
98 is half of the 24-hour shift
99
100 General Provisions
101 1 MCAT employees and members of the Pool are represent by AFSCME MCAT employees
102 AFSCME and Deschutes County agree that the terms and conditions of employment reflected in
103 and governed by this MOU are unique to MCAT and the Pool and do not create a precedent or
104 an enforceable proactive or policy or otherwise affect or impact in any way other County
105 employees covered by the AFSCME Collective Bargaining Agreement (CBA) Except for the
106 terms and conditions of employment unique to MCAT employees as stated fully in the MCAT
107 employees Operating Agreement as well as the members of the Pool that are agreed to herein
108 all terms and conditions of employment for MCAT employees and members ofthe Pool shall
109 otherwise be governed by the CBA Deschutes County personnel rules and policies andor
110 DCHS rules and policies To the extent there is any conflict between this MOU the terms and
111 conditions of the MCA T Employees Operating Agreement the terms and conditions ofthe
112 CBA Deschutes County Personnel rules and policies andor DCHS rules and polices the terms
113 and conditions of the MOU shall prevaiL
114 2 Should any provision or provisions of the MOU be construed by a court of competent
115 jurisdiction to be void invalid or unenforceable such construction shall affect only the
116 provision ofprovisions so construed and shall not affect impair or invalidate any of the other
117 provisions of this MOU which shall remain in full force and effect
118 3 The provisions ofthis MOU are contractual and are not mere recitals All terms provisions and
119 conditions of the MOU shall be binding upon and inure to the benefit ofthe parties and to their
120 respective heirs executors administrators agents representatives successors and assigns
121 4 This MOU shall be governed by and interpreted in accordance with the laws of the State of
122 Oregon
123 5 This MOU may be executed in two or more counterparts each of which together shall be
124 deemed an original but all of which together shall constitute one and the same instrument In
125 the event that any signature is delivered by facsimile transmission or bye-mail delivery of a
126 pdf format data file or a similar format such signature shall create a valid and binding
127 obligation of the party executing (or on whose behalf such signature is executed) with the same
128 force and effect as if such facsimile or pdf signature page is original thereof
129 6 Except as otherwise stated herein this MOU constitutes the entire agreement between the
130 parties concerning the subject matter hereof and supersedes any and all prior or
131 contemporaneous negations andor agreements between the parties whether written or oral
132 concerning the subject matter ofthis MOU which are not fully expressed herein This MOU
133 may not be modified or amended except by a writing signed by all parties to the MOU
134 7 This MOU will be in effect for 6 months from the date of signing and will be reviewed with the
135 Union and Management and will be reconsidered for renewal
136
137
138
139
140 Agreed to on this tI day ofJuly 2015
141
142 SIGNATURES
143
144
145
146
147
148
149
150
151 Oregon AFSCME
152
153
154
155
156
157
Deschutes County
Tom Anderson
County Administrator
Deschutes County
Bonnie Baker
From Judith Ure Sent Thursday July 02 2015 1247 PM To Bonnie Baker Subject 7-27 Work Session
Bonnie shy
Would you please schedule a business loan request on the 7-27-15 work session agenda Jon Stark from Redmond Economic Development Inc and members of EDCO will be in attendance so if possible can it be the first item
Thanks
Judith
1
Deschutes County Economic Development Loan Fund
Loan Activity and Fund Status as of July 272015
As of July 272015 the unencumbered cash balance available in the Economic Development Loan Fund is approximately $63320
Organization Number of
Employees
Agreement Number
Agreement Date
Loan Amount
Jobs Created Date
Jobs Retained
Date
Date Converted to Grant
Repayment Amount
(principle)
Amount Paid to Date (principle)
Agere Pharmaceuticals Inc 7 2010-745 12152010 $1400000 033112012 0911712013 0511412014 NA NA GL Solutions 39 2010-749 121292010 $5000000 090912012 09092013 0511412014 $1951522 $1951522 Buehner Fry Inc (NAVIS) 27 2011-137 041312011 $5000000 1111612012 111162013 0511412014 NA NA Dent Instruments 6 2011-138 04132011 $1200000 1111112012 1111112013 0511412014 NA NA Alchemy Solutions Inc 13 2011-358 06292011 $2600000 033112013 033112014 NA $2600000 $2600000 Medisiss 24 2011-572 09082011 $4800000 0711812013 0711812014 090312014 NA NA Geo-Spatial Solutions Inc 10 2011-641 103112011 $2000000 0712212013 072212014 Pending $10000 $1000000 Central Oregon Trucking 35 2012-311 060612012 $5000000 0411112014 0411112016 090312014 NA NA Consumer Cellular Inc 200 2012-584 111262012 $5000000 030112014 030112015 111512014 NA $50000 Energyneering 17 2012-643 121262012 $3400000 033112012 063012104 09032014 NA NA Venture Catalyst NA 2013-025 0212112013 $2000000 NA NA NA NA NA NAVIS 26 2013-238 061132013 $5000000 0112812015 0112812016 Vantage Clinical Solutions Inc 5 2013-427 07302013 $1000000 030412015 03042016 Paladin Data Corporation Inc 16 2013-523 1011712013 $3200000 0411612015 0411612016 BasX 50 2014-340 061142014 $5000000 1212412015 12242016 Humm Kombucha 25 2014-504 091172014 $5000000 123112016 123112017 Wild Harvest 25 2014-648 121162014 $5000000 0712412016 0712412017 i3d Manufacturing 12 2015-439 Pending $2400000 050112017 050112018 Kollective Technology Inc 25 2015-438 Pending $5000000 050112017 050112018 Total 562 $69000000
partial conversion
---------
Deschutes County Board of County Commissioners
Discretionary Grant Program
Board Meeting Date July 8 2015
Organization Opportunity Knocks
Organization Description A 50 1 (c)6 organization founded in 1996 that brings entrepreneurs and business leaders from Central Oregon together for peer-based training and problem-solving Currently maintains 150 members 16 teams and 32 volunteer facilitators and is seeking to hire an Executive Director Board members include representatives from EDCO and the Bend Chamber
Project Name Restructuring
Project Description Support process of restructuring the organization including making changes to Board leadership management mission messaging programs and procedures
Project Period Through November 1 2015
Amount of Request $2400
Previous Grants None recorded
Approved ___________________________________________________________
Declined
Deschutes County Board of Commissioners PO Box 6005 Bend OR 97701-6005
1300 NW Wall Street Suite 200 Bend OR Telephone 541-388-6571 Fax 541-385-3202
Website wwwdeschutesorg
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Todays Date 11-7_6_1_5____---J1 Project Name I Restructuring I ~----~~========~
Project Beginning Date I 71115 I Project End Date 1_D_ec__3_l_2_0_15 ____----l1
Amount Requested I $2400 I Date Funds Needed 1_A_S_A_P_______JI
Name of Applicant organization l_O_p_po_rtu_n_ity_Kn_o_c_ks_________________--
AddressI PO Box 9073
City amp Zip Code 1 Bend 97708 I Tax ID 30-0468254
Contact Name(s) I Jim Schell ITelepbone _____--l1_5_41_7_8_8_-7_1_37
Fax I IEmail Address 1_Jim_s_ch_e_ll_5__gm_ai_1_co_ffi________----
On a separate sheet(s) please briefly answer the following questions
1 Describe the applicant organization including its purpose leadership structure and activities
2 Describe the proposed project or activity 3 Provide a timeline for completing the proposed project or activity 4 Explain how the proposed project or activity will positively impact the community 5 Identify the specific communities or groups that will benefit 6 Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions if any Itemize anticipated expenditures 7 If the grant will support an ongoing activity explain how it will be funded in the future
Attach
Proof of the applicant organizations non-profit status
Applicant may be contacted during the review process and asked to provide a complete line item budget
OPPORTUNITY
KNOCKS
Describe the applicant organization
We are Opportunity Knocks (OK) we provide peer-based training and problem-solving for
entrepreneurs and business leaders throughout Central Oregon We do this by assembling and
facilitating teams of 10 to 12 entrepreneurs and business owners and in the process creating
an environment for them to grow and succeed
Founded in 1996 we now have 150 members 16 teams and 32 facilitators All of the
facilitators are volunteers we will have one paid Executive Director and are currently hiring for
this position We will have a volunteer Board of 19 when we are finished recruiting members
our Board Chair is jim Schell OKs original founder Board members include representatives
from EDCO Bends Chamber of Commerce and the SBDC
The 16 teams of entrepreneurs and business owners meet once a month for three hours at
various donated meeting rooms around Bend and Redmond Two volunteer co-facilitators
administrate and facilitate the monthly meetings following a time-tested format Members sign
Confidentiality Agreements upon joining they also commit to attending at least ten meetings
every year
A key element of the Restructuring we are currently undergoing is the adoption of the
Entrepreneurial Team Board of Directors model This model dictates that the OK board will be
include four entrepreneurial teams of four members each those teams will be entrepreneurial
in that they make the decisions within their area of expertise (The Board Chair can veto their
decisions if he deems them to threaten the financial stability of OK) The four four-person
teams include 1) FundraisingSponsors 2) Facilitators Programs 3) MarketingBranding and 4)
Membership The Board also includes a two-person Finance Committee and a one-person Legal
Committee in addition to the Board Chair
Opportunity Knocks believes that by helping small businesses and their ownersmanagers
succeed we do the following for our community
1) We create new jobs
2) We enhance existing jobs
Proposed project or activity
The proposed project is not exactly proposed rather it is currently in process OK is in the process of restructuring a restructuring that will include its leadership management mission and messaging OK has been in existence for 19 years many of its processes and procedures need revisiting and updating Thus the entire organization is being changed beginning with the makeup and function of the Board of Directors down to the template of the monthly meetings
OKs cash position is not strong this grant request is being made to provide financial assistance to the organization as we work through our restructuring project Once our Executive Director is hired (interviews are being conducted as this is written) and our first Board meeting is held we will begin several new fund raising and sponsor programs Our first meeting of the restructured Board will be July 21 and we expect to have our new ED in place by that time From that point forward our new leadership and management team will effectively be in place
Timeline for the Restructuring Project
We expect the restructuring infrastructure to be in place by August 1 that date that will also kick off whatever other new programs the Board develops Our strongest membership renewal months begin in October and run through April thus once we reach October 2015 our cash flow will turn around The results of our new management and procedures are expected to begin increasing membership from the current 150 members by October 1 We are forecasted to reach cash-flow-neutral or better by November 1
How the proposed project will positively impact the community
As explained earlier in this grant request our goals are by helping our businesses grow and succeed we willi enhance the jobs of our member-businesss current employees and 2) create jobs for new employees
Identify specific communities or groups that will benefit
OK currently has teams in Bend in Redmond thus our services will immediately help the business owners and their employees within those communities We have from time to time attempted to establish teams in other Central Oregon communities but to date those efforts have failed
How grant funds will be used and what are the matching funds or in-kind contributions
Grant funds will be used to provide operating monies during the restructuring period from approximately August 1 and November 1 until the results kick in In addition to this grant OK is reaching out to its stable of corporate partners including such firms as Bendbroadband Bank
of the Cascades US Bank and a half dozen others OK also receives in-kind support from Combined Communications and Cascade Business News
How OK will be funded in the future
OK has been financially sustainable for 19 years our financial projections show that as a result of the restructuring our financial sustainability (positive cash flow) will return by January 1 2016
Judith Ure
From Jim Schell ltjimscheIl5gmailcomgt Sent Saturday July 18 2015 507 AM To Judith Ure Subject RE Discretionary Grant request Attachments Copy of 20150203 - 2015 OK Budgetxlsx Copy of OK Cash Forecast 6302015xlsx
Hi Judith
Sorry Im tardy in responding to your email Ive been traveling and couldnt access my files
Re your requests Im attaching the Budget for 2015 Im also attaching the Cash Flow forecast for the balance of the year You will note it shows a cash shortfall of $14126
The Cash Flow forecast is the tool were using for coming up with the funding needed We havent done a revised Budget because the budget is running pretty much as projected with the exception of membership revenues As you can see other than salaries were a low budget organization we dont spend much money We have a lot of volunteers with our new Board format well have 19 volunteer board members and 32 volunteer facilitators
In addition to our membership fees of $67000 we have $8000 in sponsor donations Those sponsors include Bank of the Cascades US Bank and Bendbroadband
The funding gap will be made up of increased membership fees which will come from our new management including the 19 member board We will also solicit new sponsors given our new messaging of being a job creation organization Most of our sponsor money comes in the month of January so we anticipate that once we reach January 1 well be healthy again
Please let me know if there are further questions you need answering Thanks for your help
Jim
Jim Schell Working on cool stuff JimSche1l5gmailcom 541-788-7137
TEDXBend
From Judith Ure [mailtoJudithUredeschutesorg] Sent Tuesday July 14 2015 1113 AM To Jim Schell Subject RE Discretionary Grant request
1
~~)~l4 OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Memberships Fees
$ TIer 1 $ TIer 2 $ Cancelled Membership TIer 1 $ Cancelled Membership TIer 2
Total Membership Fees
Jan
3555 1490
5045
Feb
2765 745
3510
Mar
3160 745
390S
8Rr
5530 1490
7020
Mi
5135 745
5880
Jun
5530 1490
7Ot()
Jul
3950
3950
~
6320 745
7065 -shy
~
7900 1490
9390
Oct
4345 745
5090
Nov
4740
4740
Dec
3555 1490
5045
Totals
56485 1117S
67660
Categorization
Revenue
Best Practices Seminar ticket sales Sponsorships
Total Best Practices Revenue Seminar Income - Not BP Annual Celebration
Ticket sales Title sponsorship income Table sponsorship income
1200
1200
1200
1200
1200
1200
2000
1200
1200
4800
4soo
2000
Revenue Revenue
Total Annual Celebration Revenue 2000 2000 Revenue Sponsorship Income
Patron sponsorships 6000 6000
Total Sponsorships 6000 6000 Revenue Mise Income 9 9 9 9 9 9 9 9 9 9 9 9 108 Revenue
TOTAL REVENUE 11054 4719 3914 8229 5889 7029 3959 7074 12599 6299 4749 5054 SO568
~~-~ I amp4k dhlfiSJU _) JMeSJb$tCB~ cMkJ MtU 24isa1iapoundtdkbAWampi4bkJASl
120
-1 0 -~~- PPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8QI ~ Jun Jul 8lamp ~ Oct Nov Dec Totals Catelorization Cost of Goods Sold Annual Celebration
Audio Visual 300 300 Foodmiddot a II attendees 3100 3100 Rent
Awards 120
linens 200 200 Flowers 250 250 Giveaways 350 350 Office Supplies 26 26
labor 500 500 Other expenses 200 200
Total Annual Celebration Costs 5046 5046 Variable
Best Practices
Advertising 46 46 46 46 184
Rent 180 180 180 180 720
Food 470 470 470 470 1880
Event registration 53 53 53 53 212
Total Best Practices Costs 749 749 749 749 2996 Variable
Seminar Othermiddot Best Practices NA Variable
TOTAL COGS 749 749 5795 749 8042
GROSS PROFIT 10305 4719 3914 7480 5889 7029 3959 7074 6804 5550 4749 5054 72526
~~~ lshy
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8Jlc MY Jun lui 8amp ~ Oct Nov Dec I2 Categorization Operating Expenses Payroll
Dir Bus Dev Position 200 200 200 200 200 200 200 200 200 200 200 200 2400 Fixed DBD - Variable (Member Renewal) 1766 1090 1367 2319 2058 2319 1383 2335 3287 1643 1659 1628 22852 Variable DBD - Variable (New Member) 296 296 296 296 296 296 1778 Variable Facilitator Managment Position 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 16500 Fixed Facilitator Manager - Variable a 947 1020 89185 2859 Variable Admin amp Finance Position BOO BOO 800 800 800 800 800 800 800 800 800 800 9600 Fixed Payroll Processing Fees Fixed Taxesbenefits 427 359 387 577 456 482 490 483 579 504 416 263 5421 Fixed
Total payroll amp Related 4692 4246 4253 6638 5014 5597 5393 5614 6365 5835 4575 3187 61409 General Operating Expense
Advertising 42 42 42 42 42 42 42 42 42 42 42 42 504 Fixed Marketing Bank charges Continuing educationstaff 5 5 5 5 5 5 5 5 5 5 5 5 60 Discretionary Duessubscriptions 250 250 Discretionary Equipment purchases 10 10 10 10 10 10 10 10 10 10 10 10 120 Discretionary Facilitator Training 350 350 700 Discretionary Team Facilitator Gift 50 50 Discretionary Team IT support Discretionary InternetFax Telephone 70 70 70 70 70 70 70 70 70 70 70 70 840 Fixed Insurance- liability 560 560 Fixed Insurance- 0amp0 507 287 287 1081 Fixed Ucense amp fees 50 SO 50 150 Fixed Meals -business 50 50 50 50 50 50 50 50 50 SO 50 50 600 Discretionary Merchant program 100 100 100 100 100 100 100 100 100 100 100 100 1200 Fixed Mileage expense 100 100 100 100 100 100 100 100 100 100 100 100 1200 Discretionary Office supplies 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Postage 50 50 100 Discretionary Printing and design 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Marketing Professional fees 200 200 Fixed Rent Fixed Website hostingsupport 58 58 58 58 58 58 58 58 58 58 58 58 696 Fixed Marketing Miscellaneous expenses 40 40 40 40 40 40 40 40 40 40 40 40 480 Discretionary $1250 to Marketing
Total General Operating Expenses 865 515 715 515 1372 1125 615 802 515 B02 915 515 9271
TOTAL OPERATING EX PENSE 5557 4761 4968 7153 6386 6722 6008 6416 6880 6637 5490 3702 70680
NET INCOME (LOSS) 4748 (42) (1054) 327 (497) 307 (2049) 658 (76) (1087) (741) 1353 1846
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar AI[ ~ l Jul i11I ~ Oct Nov Dec Tot~-~ Categorization
Bllslune Budget by category Jan Feb Mar Apr Mav Jun Jul Aug Sap Oct Nov Dec Totals
Revenue Budget Expense Discretionary Expense Variable Expense Fixed
Budget Surplus (Deficit)
$ $ $ $ $
11054 545
2515 3247 4748
$ $ $ $ $
4719 245
1387 3129
(42)
$ 3914 $ 245
$ 1367 $ 3357 $ (1054)
$ $ $ $ $
8229 245
4311 3347
327
$ 5889 $ 595 $ 2058
$ 3733 $ (497)
$ 7029 $ 245 $ 2615 $ 3862 $ 307
$ $ $ $ $
3959 345
2402 3260
(2049)
$ $ $ $ $
7074 245
2631 3540
658
$ 12599 $ 245 $ 9081
$ 3349 $ (76)
$ $ $ $ $
6299 245
3580 3561
(1087)
$ 4749 $ 595 $ 1659 $ 3236 $ (741)
$ $ $ $ $
5054 245
1924 1533 1353
$ 80568 $ 4040 $ 35530 $ 39152 $ 1846
Revenue Discretionary Variable Fixed
Reserve Budget $ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846 Cash + Cum Surplus
cantingeneYPIanCostSaVlnpbullmiddotmiddot -Mar Apr May Jull Jut AlIi Sap Oct Nov Dec Totals
Potential Cost Savings Discretionary $ 109 $ 49 $ 49 $ 49 $ 119 $ 49 $ 69 $ 49 $ 49 $ 49 $ 119 $ 49 $ Variable $ 251 $ 139 $ 137 $ 431 $ 206 $ 262 $ 240 $ 263 $ 908 $ 358 $ 166 $ 192 $ Fixed $ $ $ $ $ $ $ $ $ $ $ $ $
3553
4361Maximum Cost SavIngs $ 360 $ 188 $ 186 $ 4SO $ 325 $ 311 $ 309 $ 312 $ 957 $ 407 $ 285 $ 241 $ Target of Above
Talllet Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ I 0i6 I Expense Target $ 6306 $ 4761 $ 4968 $ 7902 $ 6386 $ 6722 $ 6008 $ 6416 $ 12675 $ 7386 $ 5490 $ 3702 $ 78722
RasUItIIIIQ$Ii PIofiIe] ~ CiMar Apr May middotJUII Jul Aug Sap ~ Nov Dec
Starting Cash Position ~~~$ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494
Budgets Surplus (Deficit) Above $ 4748 $ (42) $ (1054) $ 327 $ (497) $ 307 $ (2049) $ 658 $ (76) $ (1087) $ (741) $ 1353
Add Back Target Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846Reserve Target $ 7748 $ 7706 $ 6652 $ 6978
Notd
l1~~r~~11rM----middot-~middotmiddotil~(gt1-~~~~ jiRS amp1_ampamp)1 iJi I$i k14dMW Ki$ 6 bull Wi
opportunity Knocks
Cash Forecast Projected Projected Projected Projected Projected Projected
73115 83115 93015 103015 113015 123115 Cash Balance 10693 6524 (1642) (2931) (7178) (9422) Less June payroll paid in July (5104) Receipts
Dues 4000 I 1710 I 739~ I nnm~~ 5215 I 2355 Sponsorships
Grants
Other
Total Receipts 4000 1110 1399 3099 5215 2355
Disbursements
Payroll amp Related
Marketing Related
Rent
Office Expenses
Dues amp Subscriptions
Insurance
Mileage
Merchant Charges
Meals
Facilitator Training
Misc
2450 8830 7929 6300 6300 6300 82 82 82 82 82 82
244 244 244 244 244 208 158 158 158 158 158
287 287 100 100 100 100 100 100 100 100 100 100 100 100 50 50 50 50 50 50
350 75 25 25 25 75 25
Ttl Disbursements 3065 9816 8688 1346 1459 1059
Ending Cash 6524 (1642) (2931) (1118) (9422) (14126)
Address
Contact Name(s) I--~---==--tf--------
Deschutes County Board ofCommissioners PO Box 6005 Bend OR 97701-6005
1300 NW Wall Street Suite 200 Bend OR Telephone 541-388-6571 Fax 541-385-3202
Website ~~9eschutC1iOll
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Todays Date I ( -7 - I ) IProject Name I fQf1VOO 13 r-toJ(JJjJS r Project Beginning Date I 3 ~ - J- IProject End Date I g --z - (b
AmountRequested rr$Cgt~tgt7J DateFnndsNeeded1I bur 7- -~I
Fax I Node -------S--~-~-------r
On a separate sheet(s) please briefly answer the foUowing questions
1 Describe the applicant organization including its purpose leadership structure and activities
2 Describe the proposed project or activity 3 Provide a timeline for completing the proposed project or activity 4 Explain how the proposed project or activity will positively impact the community 5 Identify the specific communities or groups that will benefit 6 Describe how grant funds will be used and include the source and amounts ofmatching
funds or in-kind contributions ifany Itemize anticipated expenditures 7 If the grant will support an ongoing activity explain how it will be funded in the future
Attach
Proofofthe applicant organizations non-profit status
Applicant may be contacted during the review process and asked to provide a complete line item budget
Judith Ure
From Tony DeBone Sent Monday July 13 2015 1140 AM To Judith Ure Cc Tom Anderson Subject FW Lottery Grant Request for New Frying Pans Attachments ScanOOOlpdf
Judith
FYI
--Tony
From Mike Daly [mailtodalyexcgcom] Sent Tuesday July 07 2015 1041 AM To Tony DeBonei Tammy Baney Alan Unger Cc Dan Despotopulos Subject Lottery Grant Request for New Frying Pans
Commissioners and Dan Attached is the face page for a Lottery Grant Request for new frying pans for the Egg Crew at the Buckaroo Breakfast Last year we found some useable pans at the local thrift stores but even these were wore out and hardly serviceable The request is for $50000 based on 20 new pans at around $25 dollars a pan We will need egg turners and a couple of serving pans also which would be included in the purchase
I have recently turned in a grant request to Wall Mart here in Redmond for the pans and talked to the Store Manager this morning She said she gets about 8 requests a day for grants but seemed like she may find some pans in the store to donate to us I will let you know if any of this materializes
Also also hit up Fred Meyer for donations and the store manager says they do not donate to organizations any longer This was a corporate decision
Thank you for your consideration
Mike Daly
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Memorandum of Understanding
Internal On-Call Crisis Response Pool
Purpose
There are times the Mobile Crisis Assessment Team (MCA T) is in need of temporary coverage in I
order to provide services when MCAT is understaffed or when existing Crisis on-call staff is otherwise
unavailable At any given time MCAT requires a minimum of three (3) staff members but will
preferably have four (4) staff members at all times In order to ensUIe~continuity of services the
Deschutes County Health Services Department (DCHS) will implement an internal On-Call Crisis
Response Pool (Pool) The Poll will be activated in situations when MCAT is reduced below three (3)
staff members for any reason or at the supervisors discretion during extreme circumstances The Pool
will consist of three (3) staff members from the Health Services Department The Pool is completely
voluntary Employees who are in the pool may resign at any time with a reasonable notice not to exceed
two weeks
Process
When coverage needs have been identified the following process will be used to address unfilled
MCAT Shifts
1 Regular full-time Crisis staffwill provide coverage for unfilled shifts of hours on an onO-call
basis
2 When regular full-time Crisis staff is unable to provide coverage existing Crisis on-call staff
will be utilized to cover such shifts or hours
3 When existing Crisis on-call staff is unable to provide coverage the Pool will be used to cover
such shifts or hours
Qualifications
To be a member of the Pool a Health Services staff member must meet the following qualifications
1 The Employee must be a Behavioral Health Specialist II
2 The Employee must live within a 30 minute drive of St Charles Redmond and St Charles
Bend within 30 minutes ofbeing contacted with regard to an existing crisis situation
3 Each Member of the Pool must attend Civil Commitment Investigator Training within 6
33 months of being appointed to the Pool
34 4 The Employee must receive approval from their Supervisor to participate in the pool
35
36 The Pool will be reviewed at least annually to ensure all members meet these qualifications
37
38 In addition to the above stated qualifications preference will be given to Pool candidates who have the
39 following experience
40 1 Prior crisis civil commitment andor SPMI experience
41 2 Social Work or Counseling
42 3 When two or more staff has the same qualifications seniority will be the deciding factor
43
44 Training
45 1 The County will incur all costs associated with trainings associated with the Crisis PooL
46 2 The County will afford 4 hours of shadowing to staff selected for the Crisis Pool
47 Work Shift
48 Work Shift for Pool Members
49 I An MCAT shift is from 700 am to 700 pm or 700 pm to 700 am
50 2 On-call shifts will generally be 12 or 24 hours but Pool members may be called to fill only
51 portions of such shifts depending on MCAT team needs If the Crisis Team is unable to cover
52 MCA T needs during daytime hours a 24-hour shift may be required Otherwise a 12-hour shift
53 from 7 pm to 7 am may be sufficient
54 3 On-call shifts will be offered to individuals in the Pool on a rotating basis The rotation will be
55 established by the Crisis Team Supervisor andor the Program Manger Ifa Pool member is
56 unable to fill an on-call shift the Pool member will be skipped and the shift will be offered to
57 the next Pool member in the rotation
58 4 Providers in the Pool may work a maximum of48 hours in addition to the staff members
59 regular work schedule during anyone week period (for MCAT this would mean no more than
60 48 additional hours to standard schedule and per additional MCA T Scheduling and Employment
61 Agreement requirements)
62 5 Exceptions to the established Pool rotation can be made on an emergency basis at the discretion
63 of the Crisis Team supervisor andor Program Manager
64 6 Ifa Pool member wishes to cover hours on an on-call basis pursuant to this MOU that occur
65 during their normal work schedule or during hours they are otherwise scheduled to perform their
66 usual and customary job duties the Pool member must first obtain supervisory approval to do so
7)
67 and must use Time Management Leave (TML) to cover any hours they miss while covering
68 such hours pursuant to this MOU
69 7 Although shifts can vary dramatically based on the crisis calls received on average an MCAT
70 staff member spends about six (6) to nine (9) hours during a typical 12-hour shift responding to
71 a crisis call and documenting their services
72
73 Additional Duties
74 1 Attendance at the 700 am staff turnover meeting following a night on-call is required
75 middot2 Attendance at the 700 am turnover meeting following a day on-call may be required
76 3 Call-in options to the 700 am turnover meeting may 00 available
77
78 Further Information
79 1 MCAT County vehicle and mobile phone will be provided
80 2 MCAT Surface Pros will be utilized for documentation
81
82 Communication
83 1 If the Crisis Pool staff calls in for their following normal shift Admin Staff will be utilized to
84 call and cancel appointments for their clients
85
86 Stipends
87 1 A Pool member will receive a $250 stipend for 12-hour shift
88 2 A Pool member will receive a $500 for 24-hour shift
89 3 A Pool member unable to complete a shift (ie sick emergency ect) or who is utilized for only
90 a portion of a shift will be paid a prorated portion ofthe stipend based on the number of hours
91 completed divided by the total hours in the shift
92 4 No additional TML will accrue for Pool members for on-call shifts
93 5 Attendance at the 700 am staff turnover meeting is included in the stipend
94 6 Basis for Stipend - Under the MCA T contract employees are paid the equivalent of 10 hours
95 for a 24-hour shift A behavioral Health Specialist II is a grade 22A A 22A at step 9 is paid
96 $332003Ihr (or $332 for 10 hours of work) As a motivation to take the shifts the stipend
97 represents 15x the rate or $49 for 10 hours of work We rounded up to $500 The 12-hour shift
98 is half of the 24-hour shift
99
100 General Provisions
101 1 MCAT employees and members of the Pool are represent by AFSCME MCAT employees
102 AFSCME and Deschutes County agree that the terms and conditions of employment reflected in
103 and governed by this MOU are unique to MCAT and the Pool and do not create a precedent or
104 an enforceable proactive or policy or otherwise affect or impact in any way other County
105 employees covered by the AFSCME Collective Bargaining Agreement (CBA) Except for the
106 terms and conditions of employment unique to MCAT employees as stated fully in the MCAT
107 employees Operating Agreement as well as the members of the Pool that are agreed to herein
108 all terms and conditions of employment for MCAT employees and members ofthe Pool shall
109 otherwise be governed by the CBA Deschutes County personnel rules and policies andor
110 DCHS rules and policies To the extent there is any conflict between this MOU the terms and
111 conditions of the MCA T Employees Operating Agreement the terms and conditions ofthe
112 CBA Deschutes County Personnel rules and policies andor DCHS rules and polices the terms
113 and conditions of the MOU shall prevaiL
114 2 Should any provision or provisions of the MOU be construed by a court of competent
115 jurisdiction to be void invalid or unenforceable such construction shall affect only the
116 provision ofprovisions so construed and shall not affect impair or invalidate any of the other
117 provisions of this MOU which shall remain in full force and effect
118 3 The provisions ofthis MOU are contractual and are not mere recitals All terms provisions and
119 conditions of the MOU shall be binding upon and inure to the benefit ofthe parties and to their
120 respective heirs executors administrators agents representatives successors and assigns
121 4 This MOU shall be governed by and interpreted in accordance with the laws of the State of
122 Oregon
123 5 This MOU may be executed in two or more counterparts each of which together shall be
124 deemed an original but all of which together shall constitute one and the same instrument In
125 the event that any signature is delivered by facsimile transmission or bye-mail delivery of a
126 pdf format data file or a similar format such signature shall create a valid and binding
127 obligation of the party executing (or on whose behalf such signature is executed) with the same
128 force and effect as if such facsimile or pdf signature page is original thereof
129 6 Except as otherwise stated herein this MOU constitutes the entire agreement between the
130 parties concerning the subject matter hereof and supersedes any and all prior or
131 contemporaneous negations andor agreements between the parties whether written or oral
132 concerning the subject matter ofthis MOU which are not fully expressed herein This MOU
133 may not be modified or amended except by a writing signed by all parties to the MOU
134 7 This MOU will be in effect for 6 months from the date of signing and will be reviewed with the
135 Union and Management and will be reconsidered for renewal
136
137
138
139
140 Agreed to on this tI day ofJuly 2015
141
142 SIGNATURES
143
144
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147
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149
150
151 Oregon AFSCME
152
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157
Deschutes County
Tom Anderson
County Administrator
Deschutes County
Deschutes County Economic Development Loan Fund
Loan Activity and Fund Status as of July 272015
As of July 272015 the unencumbered cash balance available in the Economic Development Loan Fund is approximately $63320
Organization Number of
Employees
Agreement Number
Agreement Date
Loan Amount
Jobs Created Date
Jobs Retained
Date
Date Converted to Grant
Repayment Amount
(principle)
Amount Paid to Date (principle)
Agere Pharmaceuticals Inc 7 2010-745 12152010 $1400000 033112012 0911712013 0511412014 NA NA GL Solutions 39 2010-749 121292010 $5000000 090912012 09092013 0511412014 $1951522 $1951522 Buehner Fry Inc (NAVIS) 27 2011-137 041312011 $5000000 1111612012 111162013 0511412014 NA NA Dent Instruments 6 2011-138 04132011 $1200000 1111112012 1111112013 0511412014 NA NA Alchemy Solutions Inc 13 2011-358 06292011 $2600000 033112013 033112014 NA $2600000 $2600000 Medisiss 24 2011-572 09082011 $4800000 0711812013 0711812014 090312014 NA NA Geo-Spatial Solutions Inc 10 2011-641 103112011 $2000000 0712212013 072212014 Pending $10000 $1000000 Central Oregon Trucking 35 2012-311 060612012 $5000000 0411112014 0411112016 090312014 NA NA Consumer Cellular Inc 200 2012-584 111262012 $5000000 030112014 030112015 111512014 NA $50000 Energyneering 17 2012-643 121262012 $3400000 033112012 063012104 09032014 NA NA Venture Catalyst NA 2013-025 0212112013 $2000000 NA NA NA NA NA NAVIS 26 2013-238 061132013 $5000000 0112812015 0112812016 Vantage Clinical Solutions Inc 5 2013-427 07302013 $1000000 030412015 03042016 Paladin Data Corporation Inc 16 2013-523 1011712013 $3200000 0411612015 0411612016 BasX 50 2014-340 061142014 $5000000 1212412015 12242016 Humm Kombucha 25 2014-504 091172014 $5000000 123112016 123112017 Wild Harvest 25 2014-648 121162014 $5000000 0712412016 0712412017 i3d Manufacturing 12 2015-439 Pending $2400000 050112017 050112018 Kollective Technology Inc 25 2015-438 Pending $5000000 050112017 050112018 Total 562 $69000000
partial conversion
---------
Deschutes County Board of County Commissioners
Discretionary Grant Program
Board Meeting Date July 8 2015
Organization Opportunity Knocks
Organization Description A 50 1 (c)6 organization founded in 1996 that brings entrepreneurs and business leaders from Central Oregon together for peer-based training and problem-solving Currently maintains 150 members 16 teams and 32 volunteer facilitators and is seeking to hire an Executive Director Board members include representatives from EDCO and the Bend Chamber
Project Name Restructuring
Project Description Support process of restructuring the organization including making changes to Board leadership management mission messaging programs and procedures
Project Period Through November 1 2015
Amount of Request $2400
Previous Grants None recorded
Approved ___________________________________________________________
Declined
Deschutes County Board of Commissioners PO Box 6005 Bend OR 97701-6005
1300 NW Wall Street Suite 200 Bend OR Telephone 541-388-6571 Fax 541-385-3202
Website wwwdeschutesorg
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Todays Date 11-7_6_1_5____---J1 Project Name I Restructuring I ~----~~========~
Project Beginning Date I 71115 I Project End Date 1_D_ec__3_l_2_0_15 ____----l1
Amount Requested I $2400 I Date Funds Needed 1_A_S_A_P_______JI
Name of Applicant organization l_O_p_po_rtu_n_ity_Kn_o_c_ks_________________--
AddressI PO Box 9073
City amp Zip Code 1 Bend 97708 I Tax ID 30-0468254
Contact Name(s) I Jim Schell ITelepbone _____--l1_5_41_7_8_8_-7_1_37
Fax I IEmail Address 1_Jim_s_ch_e_ll_5__gm_ai_1_co_ffi________----
On a separate sheet(s) please briefly answer the following questions
1 Describe the applicant organization including its purpose leadership structure and activities
2 Describe the proposed project or activity 3 Provide a timeline for completing the proposed project or activity 4 Explain how the proposed project or activity will positively impact the community 5 Identify the specific communities or groups that will benefit 6 Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions if any Itemize anticipated expenditures 7 If the grant will support an ongoing activity explain how it will be funded in the future
Attach
Proof of the applicant organizations non-profit status
Applicant may be contacted during the review process and asked to provide a complete line item budget
OPPORTUNITY
KNOCKS
Describe the applicant organization
We are Opportunity Knocks (OK) we provide peer-based training and problem-solving for
entrepreneurs and business leaders throughout Central Oregon We do this by assembling and
facilitating teams of 10 to 12 entrepreneurs and business owners and in the process creating
an environment for them to grow and succeed
Founded in 1996 we now have 150 members 16 teams and 32 facilitators All of the
facilitators are volunteers we will have one paid Executive Director and are currently hiring for
this position We will have a volunteer Board of 19 when we are finished recruiting members
our Board Chair is jim Schell OKs original founder Board members include representatives
from EDCO Bends Chamber of Commerce and the SBDC
The 16 teams of entrepreneurs and business owners meet once a month for three hours at
various donated meeting rooms around Bend and Redmond Two volunteer co-facilitators
administrate and facilitate the monthly meetings following a time-tested format Members sign
Confidentiality Agreements upon joining they also commit to attending at least ten meetings
every year
A key element of the Restructuring we are currently undergoing is the adoption of the
Entrepreneurial Team Board of Directors model This model dictates that the OK board will be
include four entrepreneurial teams of four members each those teams will be entrepreneurial
in that they make the decisions within their area of expertise (The Board Chair can veto their
decisions if he deems them to threaten the financial stability of OK) The four four-person
teams include 1) FundraisingSponsors 2) Facilitators Programs 3) MarketingBranding and 4)
Membership The Board also includes a two-person Finance Committee and a one-person Legal
Committee in addition to the Board Chair
Opportunity Knocks believes that by helping small businesses and their ownersmanagers
succeed we do the following for our community
1) We create new jobs
2) We enhance existing jobs
Proposed project or activity
The proposed project is not exactly proposed rather it is currently in process OK is in the process of restructuring a restructuring that will include its leadership management mission and messaging OK has been in existence for 19 years many of its processes and procedures need revisiting and updating Thus the entire organization is being changed beginning with the makeup and function of the Board of Directors down to the template of the monthly meetings
OKs cash position is not strong this grant request is being made to provide financial assistance to the organization as we work through our restructuring project Once our Executive Director is hired (interviews are being conducted as this is written) and our first Board meeting is held we will begin several new fund raising and sponsor programs Our first meeting of the restructured Board will be July 21 and we expect to have our new ED in place by that time From that point forward our new leadership and management team will effectively be in place
Timeline for the Restructuring Project
We expect the restructuring infrastructure to be in place by August 1 that date that will also kick off whatever other new programs the Board develops Our strongest membership renewal months begin in October and run through April thus once we reach October 2015 our cash flow will turn around The results of our new management and procedures are expected to begin increasing membership from the current 150 members by October 1 We are forecasted to reach cash-flow-neutral or better by November 1
How the proposed project will positively impact the community
As explained earlier in this grant request our goals are by helping our businesses grow and succeed we willi enhance the jobs of our member-businesss current employees and 2) create jobs for new employees
Identify specific communities or groups that will benefit
OK currently has teams in Bend in Redmond thus our services will immediately help the business owners and their employees within those communities We have from time to time attempted to establish teams in other Central Oregon communities but to date those efforts have failed
How grant funds will be used and what are the matching funds or in-kind contributions
Grant funds will be used to provide operating monies during the restructuring period from approximately August 1 and November 1 until the results kick in In addition to this grant OK is reaching out to its stable of corporate partners including such firms as Bendbroadband Bank
of the Cascades US Bank and a half dozen others OK also receives in-kind support from Combined Communications and Cascade Business News
How OK will be funded in the future
OK has been financially sustainable for 19 years our financial projections show that as a result of the restructuring our financial sustainability (positive cash flow) will return by January 1 2016
Judith Ure
From Jim Schell ltjimscheIl5gmailcomgt Sent Saturday July 18 2015 507 AM To Judith Ure Subject RE Discretionary Grant request Attachments Copy of 20150203 - 2015 OK Budgetxlsx Copy of OK Cash Forecast 6302015xlsx
Hi Judith
Sorry Im tardy in responding to your email Ive been traveling and couldnt access my files
Re your requests Im attaching the Budget for 2015 Im also attaching the Cash Flow forecast for the balance of the year You will note it shows a cash shortfall of $14126
The Cash Flow forecast is the tool were using for coming up with the funding needed We havent done a revised Budget because the budget is running pretty much as projected with the exception of membership revenues As you can see other than salaries were a low budget organization we dont spend much money We have a lot of volunteers with our new Board format well have 19 volunteer board members and 32 volunteer facilitators
In addition to our membership fees of $67000 we have $8000 in sponsor donations Those sponsors include Bank of the Cascades US Bank and Bendbroadband
The funding gap will be made up of increased membership fees which will come from our new management including the 19 member board We will also solicit new sponsors given our new messaging of being a job creation organization Most of our sponsor money comes in the month of January so we anticipate that once we reach January 1 well be healthy again
Please let me know if there are further questions you need answering Thanks for your help
Jim
Jim Schell Working on cool stuff JimSche1l5gmailcom 541-788-7137
TEDXBend
From Judith Ure [mailtoJudithUredeschutesorg] Sent Tuesday July 14 2015 1113 AM To Jim Schell Subject RE Discretionary Grant request
1
~~)~l4 OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Memberships Fees
$ TIer 1 $ TIer 2 $ Cancelled Membership TIer 1 $ Cancelled Membership TIer 2
Total Membership Fees
Jan
3555 1490
5045
Feb
2765 745
3510
Mar
3160 745
390S
8Rr
5530 1490
7020
Mi
5135 745
5880
Jun
5530 1490
7Ot()
Jul
3950
3950
~
6320 745
7065 -shy
~
7900 1490
9390
Oct
4345 745
5090
Nov
4740
4740
Dec
3555 1490
5045
Totals
56485 1117S
67660
Categorization
Revenue
Best Practices Seminar ticket sales Sponsorships
Total Best Practices Revenue Seminar Income - Not BP Annual Celebration
Ticket sales Title sponsorship income Table sponsorship income
1200
1200
1200
1200
1200
1200
2000
1200
1200
4800
4soo
2000
Revenue Revenue
Total Annual Celebration Revenue 2000 2000 Revenue Sponsorship Income
Patron sponsorships 6000 6000
Total Sponsorships 6000 6000 Revenue Mise Income 9 9 9 9 9 9 9 9 9 9 9 9 108 Revenue
TOTAL REVENUE 11054 4719 3914 8229 5889 7029 3959 7074 12599 6299 4749 5054 SO568
~~-~ I amp4k dhlfiSJU _) JMeSJb$tCB~ cMkJ MtU 24isa1iapoundtdkbAWampi4bkJASl
120
-1 0 -~~- PPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8QI ~ Jun Jul 8lamp ~ Oct Nov Dec Totals Catelorization Cost of Goods Sold Annual Celebration
Audio Visual 300 300 Foodmiddot a II attendees 3100 3100 Rent
Awards 120
linens 200 200 Flowers 250 250 Giveaways 350 350 Office Supplies 26 26
labor 500 500 Other expenses 200 200
Total Annual Celebration Costs 5046 5046 Variable
Best Practices
Advertising 46 46 46 46 184
Rent 180 180 180 180 720
Food 470 470 470 470 1880
Event registration 53 53 53 53 212
Total Best Practices Costs 749 749 749 749 2996 Variable
Seminar Othermiddot Best Practices NA Variable
TOTAL COGS 749 749 5795 749 8042
GROSS PROFIT 10305 4719 3914 7480 5889 7029 3959 7074 6804 5550 4749 5054 72526
~~~ lshy
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8Jlc MY Jun lui 8amp ~ Oct Nov Dec I2 Categorization Operating Expenses Payroll
Dir Bus Dev Position 200 200 200 200 200 200 200 200 200 200 200 200 2400 Fixed DBD - Variable (Member Renewal) 1766 1090 1367 2319 2058 2319 1383 2335 3287 1643 1659 1628 22852 Variable DBD - Variable (New Member) 296 296 296 296 296 296 1778 Variable Facilitator Managment Position 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 16500 Fixed Facilitator Manager - Variable a 947 1020 89185 2859 Variable Admin amp Finance Position BOO BOO 800 800 800 800 800 800 800 800 800 800 9600 Fixed Payroll Processing Fees Fixed Taxesbenefits 427 359 387 577 456 482 490 483 579 504 416 263 5421 Fixed
Total payroll amp Related 4692 4246 4253 6638 5014 5597 5393 5614 6365 5835 4575 3187 61409 General Operating Expense
Advertising 42 42 42 42 42 42 42 42 42 42 42 42 504 Fixed Marketing Bank charges Continuing educationstaff 5 5 5 5 5 5 5 5 5 5 5 5 60 Discretionary Duessubscriptions 250 250 Discretionary Equipment purchases 10 10 10 10 10 10 10 10 10 10 10 10 120 Discretionary Facilitator Training 350 350 700 Discretionary Team Facilitator Gift 50 50 Discretionary Team IT support Discretionary InternetFax Telephone 70 70 70 70 70 70 70 70 70 70 70 70 840 Fixed Insurance- liability 560 560 Fixed Insurance- 0amp0 507 287 287 1081 Fixed Ucense amp fees 50 SO 50 150 Fixed Meals -business 50 50 50 50 50 50 50 50 50 SO 50 50 600 Discretionary Merchant program 100 100 100 100 100 100 100 100 100 100 100 100 1200 Fixed Mileage expense 100 100 100 100 100 100 100 100 100 100 100 100 1200 Discretionary Office supplies 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Postage 50 50 100 Discretionary Printing and design 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Marketing Professional fees 200 200 Fixed Rent Fixed Website hostingsupport 58 58 58 58 58 58 58 58 58 58 58 58 696 Fixed Marketing Miscellaneous expenses 40 40 40 40 40 40 40 40 40 40 40 40 480 Discretionary $1250 to Marketing
Total General Operating Expenses 865 515 715 515 1372 1125 615 802 515 B02 915 515 9271
TOTAL OPERATING EX PENSE 5557 4761 4968 7153 6386 6722 6008 6416 6880 6637 5490 3702 70680
NET INCOME (LOSS) 4748 (42) (1054) 327 (497) 307 (2049) 658 (76) (1087) (741) 1353 1846
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar AI[ ~ l Jul i11I ~ Oct Nov Dec Tot~-~ Categorization
Bllslune Budget by category Jan Feb Mar Apr Mav Jun Jul Aug Sap Oct Nov Dec Totals
Revenue Budget Expense Discretionary Expense Variable Expense Fixed
Budget Surplus (Deficit)
$ $ $ $ $
11054 545
2515 3247 4748
$ $ $ $ $
4719 245
1387 3129
(42)
$ 3914 $ 245
$ 1367 $ 3357 $ (1054)
$ $ $ $ $
8229 245
4311 3347
327
$ 5889 $ 595 $ 2058
$ 3733 $ (497)
$ 7029 $ 245 $ 2615 $ 3862 $ 307
$ $ $ $ $
3959 345
2402 3260
(2049)
$ $ $ $ $
7074 245
2631 3540
658
$ 12599 $ 245 $ 9081
$ 3349 $ (76)
$ $ $ $ $
6299 245
3580 3561
(1087)
$ 4749 $ 595 $ 1659 $ 3236 $ (741)
$ $ $ $ $
5054 245
1924 1533 1353
$ 80568 $ 4040 $ 35530 $ 39152 $ 1846
Revenue Discretionary Variable Fixed
Reserve Budget $ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846 Cash + Cum Surplus
cantingeneYPIanCostSaVlnpbullmiddotmiddot -Mar Apr May Jull Jut AlIi Sap Oct Nov Dec Totals
Potential Cost Savings Discretionary $ 109 $ 49 $ 49 $ 49 $ 119 $ 49 $ 69 $ 49 $ 49 $ 49 $ 119 $ 49 $ Variable $ 251 $ 139 $ 137 $ 431 $ 206 $ 262 $ 240 $ 263 $ 908 $ 358 $ 166 $ 192 $ Fixed $ $ $ $ $ $ $ $ $ $ $ $ $
3553
4361Maximum Cost SavIngs $ 360 $ 188 $ 186 $ 4SO $ 325 $ 311 $ 309 $ 312 $ 957 $ 407 $ 285 $ 241 $ Target of Above
Talllet Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ I 0i6 I Expense Target $ 6306 $ 4761 $ 4968 $ 7902 $ 6386 $ 6722 $ 6008 $ 6416 $ 12675 $ 7386 $ 5490 $ 3702 $ 78722
RasUItIIIIQ$Ii PIofiIe] ~ CiMar Apr May middotJUII Jul Aug Sap ~ Nov Dec
Starting Cash Position ~~~$ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494
Budgets Surplus (Deficit) Above $ 4748 $ (42) $ (1054) $ 327 $ (497) $ 307 $ (2049) $ 658 $ (76) $ (1087) $ (741) $ 1353
Add Back Target Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846Reserve Target $ 7748 $ 7706 $ 6652 $ 6978
Notd
l1~~r~~11rM----middot-~middotmiddotil~(gt1-~~~~ jiRS amp1_ampamp)1 iJi I$i k14dMW Ki$ 6 bull Wi
opportunity Knocks
Cash Forecast Projected Projected Projected Projected Projected Projected
73115 83115 93015 103015 113015 123115 Cash Balance 10693 6524 (1642) (2931) (7178) (9422) Less June payroll paid in July (5104) Receipts
Dues 4000 I 1710 I 739~ I nnm~~ 5215 I 2355 Sponsorships
Grants
Other
Total Receipts 4000 1110 1399 3099 5215 2355
Disbursements
Payroll amp Related
Marketing Related
Rent
Office Expenses
Dues amp Subscriptions
Insurance
Mileage
Merchant Charges
Meals
Facilitator Training
Misc
2450 8830 7929 6300 6300 6300 82 82 82 82 82 82
244 244 244 244 244 208 158 158 158 158 158
287 287 100 100 100 100 100 100 100 100 100 100 100 100 50 50 50 50 50 50
350 75 25 25 25 75 25
Ttl Disbursements 3065 9816 8688 1346 1459 1059
Ending Cash 6524 (1642) (2931) (1118) (9422) (14126)
Address
Contact Name(s) I--~---==--tf--------
Deschutes County Board ofCommissioners PO Box 6005 Bend OR 97701-6005
1300 NW Wall Street Suite 200 Bend OR Telephone 541-388-6571 Fax 541-385-3202
Website ~~9eschutC1iOll
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Todays Date I ( -7 - I ) IProject Name I fQf1VOO 13 r-toJ(JJjJS r Project Beginning Date I 3 ~ - J- IProject End Date I g --z - (b
AmountRequested rr$Cgt~tgt7J DateFnndsNeeded1I bur 7- -~I
Fax I Node -------S--~-~-------r
On a separate sheet(s) please briefly answer the foUowing questions
1 Describe the applicant organization including its purpose leadership structure and activities
2 Describe the proposed project or activity 3 Provide a timeline for completing the proposed project or activity 4 Explain how the proposed project or activity will positively impact the community 5 Identify the specific communities or groups that will benefit 6 Describe how grant funds will be used and include the source and amounts ofmatching
funds or in-kind contributions ifany Itemize anticipated expenditures 7 If the grant will support an ongoing activity explain how it will be funded in the future
Attach
Proofofthe applicant organizations non-profit status
Applicant may be contacted during the review process and asked to provide a complete line item budget
Judith Ure
From Tony DeBone Sent Monday July 13 2015 1140 AM To Judith Ure Cc Tom Anderson Subject FW Lottery Grant Request for New Frying Pans Attachments ScanOOOlpdf
Judith
FYI
--Tony
From Mike Daly [mailtodalyexcgcom] Sent Tuesday July 07 2015 1041 AM To Tony DeBonei Tammy Baney Alan Unger Cc Dan Despotopulos Subject Lottery Grant Request for New Frying Pans
Commissioners and Dan Attached is the face page for a Lottery Grant Request for new frying pans for the Egg Crew at the Buckaroo Breakfast Last year we found some useable pans at the local thrift stores but even these were wore out and hardly serviceable The request is for $50000 based on 20 new pans at around $25 dollars a pan We will need egg turners and a couple of serving pans also which would be included in the purchase
I have recently turned in a grant request to Wall Mart here in Redmond for the pans and talked to the Store Manager this morning She said she gets about 8 requests a day for grants but seemed like she may find some pans in the store to donate to us I will let you know if any of this materializes
Also also hit up Fred Meyer for donations and the store manager says they do not donate to organizations any longer This was a corporate decision
Thank you for your consideration
Mike Daly
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Memorandum of Understanding
Internal On-Call Crisis Response Pool
Purpose
There are times the Mobile Crisis Assessment Team (MCA T) is in need of temporary coverage in I
order to provide services when MCAT is understaffed or when existing Crisis on-call staff is otherwise
unavailable At any given time MCAT requires a minimum of three (3) staff members but will
preferably have four (4) staff members at all times In order to ensUIe~continuity of services the
Deschutes County Health Services Department (DCHS) will implement an internal On-Call Crisis
Response Pool (Pool) The Poll will be activated in situations when MCAT is reduced below three (3)
staff members for any reason or at the supervisors discretion during extreme circumstances The Pool
will consist of three (3) staff members from the Health Services Department The Pool is completely
voluntary Employees who are in the pool may resign at any time with a reasonable notice not to exceed
two weeks
Process
When coverage needs have been identified the following process will be used to address unfilled
MCAT Shifts
1 Regular full-time Crisis staffwill provide coverage for unfilled shifts of hours on an onO-call
basis
2 When regular full-time Crisis staff is unable to provide coverage existing Crisis on-call staff
will be utilized to cover such shifts or hours
3 When existing Crisis on-call staff is unable to provide coverage the Pool will be used to cover
such shifts or hours
Qualifications
To be a member of the Pool a Health Services staff member must meet the following qualifications
1 The Employee must be a Behavioral Health Specialist II
2 The Employee must live within a 30 minute drive of St Charles Redmond and St Charles
Bend within 30 minutes ofbeing contacted with regard to an existing crisis situation
3 Each Member of the Pool must attend Civil Commitment Investigator Training within 6
33 months of being appointed to the Pool
34 4 The Employee must receive approval from their Supervisor to participate in the pool
35
36 The Pool will be reviewed at least annually to ensure all members meet these qualifications
37
38 In addition to the above stated qualifications preference will be given to Pool candidates who have the
39 following experience
40 1 Prior crisis civil commitment andor SPMI experience
41 2 Social Work or Counseling
42 3 When two or more staff has the same qualifications seniority will be the deciding factor
43
44 Training
45 1 The County will incur all costs associated with trainings associated with the Crisis PooL
46 2 The County will afford 4 hours of shadowing to staff selected for the Crisis Pool
47 Work Shift
48 Work Shift for Pool Members
49 I An MCAT shift is from 700 am to 700 pm or 700 pm to 700 am
50 2 On-call shifts will generally be 12 or 24 hours but Pool members may be called to fill only
51 portions of such shifts depending on MCAT team needs If the Crisis Team is unable to cover
52 MCA T needs during daytime hours a 24-hour shift may be required Otherwise a 12-hour shift
53 from 7 pm to 7 am may be sufficient
54 3 On-call shifts will be offered to individuals in the Pool on a rotating basis The rotation will be
55 established by the Crisis Team Supervisor andor the Program Manger Ifa Pool member is
56 unable to fill an on-call shift the Pool member will be skipped and the shift will be offered to
57 the next Pool member in the rotation
58 4 Providers in the Pool may work a maximum of48 hours in addition to the staff members
59 regular work schedule during anyone week period (for MCAT this would mean no more than
60 48 additional hours to standard schedule and per additional MCA T Scheduling and Employment
61 Agreement requirements)
62 5 Exceptions to the established Pool rotation can be made on an emergency basis at the discretion
63 of the Crisis Team supervisor andor Program Manager
64 6 Ifa Pool member wishes to cover hours on an on-call basis pursuant to this MOU that occur
65 during their normal work schedule or during hours they are otherwise scheduled to perform their
66 usual and customary job duties the Pool member must first obtain supervisory approval to do so
7)
67 and must use Time Management Leave (TML) to cover any hours they miss while covering
68 such hours pursuant to this MOU
69 7 Although shifts can vary dramatically based on the crisis calls received on average an MCAT
70 staff member spends about six (6) to nine (9) hours during a typical 12-hour shift responding to
71 a crisis call and documenting their services
72
73 Additional Duties
74 1 Attendance at the 700 am staff turnover meeting following a night on-call is required
75 middot2 Attendance at the 700 am turnover meeting following a day on-call may be required
76 3 Call-in options to the 700 am turnover meeting may 00 available
77
78 Further Information
79 1 MCAT County vehicle and mobile phone will be provided
80 2 MCAT Surface Pros will be utilized for documentation
81
82 Communication
83 1 If the Crisis Pool staff calls in for their following normal shift Admin Staff will be utilized to
84 call and cancel appointments for their clients
85
86 Stipends
87 1 A Pool member will receive a $250 stipend for 12-hour shift
88 2 A Pool member will receive a $500 for 24-hour shift
89 3 A Pool member unable to complete a shift (ie sick emergency ect) or who is utilized for only
90 a portion of a shift will be paid a prorated portion ofthe stipend based on the number of hours
91 completed divided by the total hours in the shift
92 4 No additional TML will accrue for Pool members for on-call shifts
93 5 Attendance at the 700 am staff turnover meeting is included in the stipend
94 6 Basis for Stipend - Under the MCA T contract employees are paid the equivalent of 10 hours
95 for a 24-hour shift A behavioral Health Specialist II is a grade 22A A 22A at step 9 is paid
96 $332003Ihr (or $332 for 10 hours of work) As a motivation to take the shifts the stipend
97 represents 15x the rate or $49 for 10 hours of work We rounded up to $500 The 12-hour shift
98 is half of the 24-hour shift
99
100 General Provisions
101 1 MCAT employees and members of the Pool are represent by AFSCME MCAT employees
102 AFSCME and Deschutes County agree that the terms and conditions of employment reflected in
103 and governed by this MOU are unique to MCAT and the Pool and do not create a precedent or
104 an enforceable proactive or policy or otherwise affect or impact in any way other County
105 employees covered by the AFSCME Collective Bargaining Agreement (CBA) Except for the
106 terms and conditions of employment unique to MCAT employees as stated fully in the MCAT
107 employees Operating Agreement as well as the members of the Pool that are agreed to herein
108 all terms and conditions of employment for MCAT employees and members ofthe Pool shall
109 otherwise be governed by the CBA Deschutes County personnel rules and policies andor
110 DCHS rules and policies To the extent there is any conflict between this MOU the terms and
111 conditions of the MCA T Employees Operating Agreement the terms and conditions ofthe
112 CBA Deschutes County Personnel rules and policies andor DCHS rules and polices the terms
113 and conditions of the MOU shall prevaiL
114 2 Should any provision or provisions of the MOU be construed by a court of competent
115 jurisdiction to be void invalid or unenforceable such construction shall affect only the
116 provision ofprovisions so construed and shall not affect impair or invalidate any of the other
117 provisions of this MOU which shall remain in full force and effect
118 3 The provisions ofthis MOU are contractual and are not mere recitals All terms provisions and
119 conditions of the MOU shall be binding upon and inure to the benefit ofthe parties and to their
120 respective heirs executors administrators agents representatives successors and assigns
121 4 This MOU shall be governed by and interpreted in accordance with the laws of the State of
122 Oregon
123 5 This MOU may be executed in two or more counterparts each of which together shall be
124 deemed an original but all of which together shall constitute one and the same instrument In
125 the event that any signature is delivered by facsimile transmission or bye-mail delivery of a
126 pdf format data file or a similar format such signature shall create a valid and binding
127 obligation of the party executing (or on whose behalf such signature is executed) with the same
128 force and effect as if such facsimile or pdf signature page is original thereof
129 6 Except as otherwise stated herein this MOU constitutes the entire agreement between the
130 parties concerning the subject matter hereof and supersedes any and all prior or
131 contemporaneous negations andor agreements between the parties whether written or oral
132 concerning the subject matter ofthis MOU which are not fully expressed herein This MOU
133 may not be modified or amended except by a writing signed by all parties to the MOU
134 7 This MOU will be in effect for 6 months from the date of signing and will be reviewed with the
135 Union and Management and will be reconsidered for renewal
136
137
138
139
140 Agreed to on this tI day ofJuly 2015
141
142 SIGNATURES
143
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149
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151 Oregon AFSCME
152
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157
Deschutes County
Tom Anderson
County Administrator
Deschutes County
---------
Deschutes County Board of County Commissioners
Discretionary Grant Program
Board Meeting Date July 8 2015
Organization Opportunity Knocks
Organization Description A 50 1 (c)6 organization founded in 1996 that brings entrepreneurs and business leaders from Central Oregon together for peer-based training and problem-solving Currently maintains 150 members 16 teams and 32 volunteer facilitators and is seeking to hire an Executive Director Board members include representatives from EDCO and the Bend Chamber
Project Name Restructuring
Project Description Support process of restructuring the organization including making changes to Board leadership management mission messaging programs and procedures
Project Period Through November 1 2015
Amount of Request $2400
Previous Grants None recorded
Approved ___________________________________________________________
Declined
Deschutes County Board of Commissioners PO Box 6005 Bend OR 97701-6005
1300 NW Wall Street Suite 200 Bend OR Telephone 541-388-6571 Fax 541-385-3202
Website wwwdeschutesorg
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Todays Date 11-7_6_1_5____---J1 Project Name I Restructuring I ~----~~========~
Project Beginning Date I 71115 I Project End Date 1_D_ec__3_l_2_0_15 ____----l1
Amount Requested I $2400 I Date Funds Needed 1_A_S_A_P_______JI
Name of Applicant organization l_O_p_po_rtu_n_ity_Kn_o_c_ks_________________--
AddressI PO Box 9073
City amp Zip Code 1 Bend 97708 I Tax ID 30-0468254
Contact Name(s) I Jim Schell ITelepbone _____--l1_5_41_7_8_8_-7_1_37
Fax I IEmail Address 1_Jim_s_ch_e_ll_5__gm_ai_1_co_ffi________----
On a separate sheet(s) please briefly answer the following questions
1 Describe the applicant organization including its purpose leadership structure and activities
2 Describe the proposed project or activity 3 Provide a timeline for completing the proposed project or activity 4 Explain how the proposed project or activity will positively impact the community 5 Identify the specific communities or groups that will benefit 6 Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions if any Itemize anticipated expenditures 7 If the grant will support an ongoing activity explain how it will be funded in the future
Attach
Proof of the applicant organizations non-profit status
Applicant may be contacted during the review process and asked to provide a complete line item budget
OPPORTUNITY
KNOCKS
Describe the applicant organization
We are Opportunity Knocks (OK) we provide peer-based training and problem-solving for
entrepreneurs and business leaders throughout Central Oregon We do this by assembling and
facilitating teams of 10 to 12 entrepreneurs and business owners and in the process creating
an environment for them to grow and succeed
Founded in 1996 we now have 150 members 16 teams and 32 facilitators All of the
facilitators are volunteers we will have one paid Executive Director and are currently hiring for
this position We will have a volunteer Board of 19 when we are finished recruiting members
our Board Chair is jim Schell OKs original founder Board members include representatives
from EDCO Bends Chamber of Commerce and the SBDC
The 16 teams of entrepreneurs and business owners meet once a month for three hours at
various donated meeting rooms around Bend and Redmond Two volunteer co-facilitators
administrate and facilitate the monthly meetings following a time-tested format Members sign
Confidentiality Agreements upon joining they also commit to attending at least ten meetings
every year
A key element of the Restructuring we are currently undergoing is the adoption of the
Entrepreneurial Team Board of Directors model This model dictates that the OK board will be
include four entrepreneurial teams of four members each those teams will be entrepreneurial
in that they make the decisions within their area of expertise (The Board Chair can veto their
decisions if he deems them to threaten the financial stability of OK) The four four-person
teams include 1) FundraisingSponsors 2) Facilitators Programs 3) MarketingBranding and 4)
Membership The Board also includes a two-person Finance Committee and a one-person Legal
Committee in addition to the Board Chair
Opportunity Knocks believes that by helping small businesses and their ownersmanagers
succeed we do the following for our community
1) We create new jobs
2) We enhance existing jobs
Proposed project or activity
The proposed project is not exactly proposed rather it is currently in process OK is in the process of restructuring a restructuring that will include its leadership management mission and messaging OK has been in existence for 19 years many of its processes and procedures need revisiting and updating Thus the entire organization is being changed beginning with the makeup and function of the Board of Directors down to the template of the monthly meetings
OKs cash position is not strong this grant request is being made to provide financial assistance to the organization as we work through our restructuring project Once our Executive Director is hired (interviews are being conducted as this is written) and our first Board meeting is held we will begin several new fund raising and sponsor programs Our first meeting of the restructured Board will be July 21 and we expect to have our new ED in place by that time From that point forward our new leadership and management team will effectively be in place
Timeline for the Restructuring Project
We expect the restructuring infrastructure to be in place by August 1 that date that will also kick off whatever other new programs the Board develops Our strongest membership renewal months begin in October and run through April thus once we reach October 2015 our cash flow will turn around The results of our new management and procedures are expected to begin increasing membership from the current 150 members by October 1 We are forecasted to reach cash-flow-neutral or better by November 1
How the proposed project will positively impact the community
As explained earlier in this grant request our goals are by helping our businesses grow and succeed we willi enhance the jobs of our member-businesss current employees and 2) create jobs for new employees
Identify specific communities or groups that will benefit
OK currently has teams in Bend in Redmond thus our services will immediately help the business owners and their employees within those communities We have from time to time attempted to establish teams in other Central Oregon communities but to date those efforts have failed
How grant funds will be used and what are the matching funds or in-kind contributions
Grant funds will be used to provide operating monies during the restructuring period from approximately August 1 and November 1 until the results kick in In addition to this grant OK is reaching out to its stable of corporate partners including such firms as Bendbroadband Bank
of the Cascades US Bank and a half dozen others OK also receives in-kind support from Combined Communications and Cascade Business News
How OK will be funded in the future
OK has been financially sustainable for 19 years our financial projections show that as a result of the restructuring our financial sustainability (positive cash flow) will return by January 1 2016
Judith Ure
From Jim Schell ltjimscheIl5gmailcomgt Sent Saturday July 18 2015 507 AM To Judith Ure Subject RE Discretionary Grant request Attachments Copy of 20150203 - 2015 OK Budgetxlsx Copy of OK Cash Forecast 6302015xlsx
Hi Judith
Sorry Im tardy in responding to your email Ive been traveling and couldnt access my files
Re your requests Im attaching the Budget for 2015 Im also attaching the Cash Flow forecast for the balance of the year You will note it shows a cash shortfall of $14126
The Cash Flow forecast is the tool were using for coming up with the funding needed We havent done a revised Budget because the budget is running pretty much as projected with the exception of membership revenues As you can see other than salaries were a low budget organization we dont spend much money We have a lot of volunteers with our new Board format well have 19 volunteer board members and 32 volunteer facilitators
In addition to our membership fees of $67000 we have $8000 in sponsor donations Those sponsors include Bank of the Cascades US Bank and Bendbroadband
The funding gap will be made up of increased membership fees which will come from our new management including the 19 member board We will also solicit new sponsors given our new messaging of being a job creation organization Most of our sponsor money comes in the month of January so we anticipate that once we reach January 1 well be healthy again
Please let me know if there are further questions you need answering Thanks for your help
Jim
Jim Schell Working on cool stuff JimSche1l5gmailcom 541-788-7137
TEDXBend
From Judith Ure [mailtoJudithUredeschutesorg] Sent Tuesday July 14 2015 1113 AM To Jim Schell Subject RE Discretionary Grant request
1
~~)~l4 OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Memberships Fees
$ TIer 1 $ TIer 2 $ Cancelled Membership TIer 1 $ Cancelled Membership TIer 2
Total Membership Fees
Jan
3555 1490
5045
Feb
2765 745
3510
Mar
3160 745
390S
8Rr
5530 1490
7020
Mi
5135 745
5880
Jun
5530 1490
7Ot()
Jul
3950
3950
~
6320 745
7065 -shy
~
7900 1490
9390
Oct
4345 745
5090
Nov
4740
4740
Dec
3555 1490
5045
Totals
56485 1117S
67660
Categorization
Revenue
Best Practices Seminar ticket sales Sponsorships
Total Best Practices Revenue Seminar Income - Not BP Annual Celebration
Ticket sales Title sponsorship income Table sponsorship income
1200
1200
1200
1200
1200
1200
2000
1200
1200
4800
4soo
2000
Revenue Revenue
Total Annual Celebration Revenue 2000 2000 Revenue Sponsorship Income
Patron sponsorships 6000 6000
Total Sponsorships 6000 6000 Revenue Mise Income 9 9 9 9 9 9 9 9 9 9 9 9 108 Revenue
TOTAL REVENUE 11054 4719 3914 8229 5889 7029 3959 7074 12599 6299 4749 5054 SO568
~~-~ I amp4k dhlfiSJU _) JMeSJb$tCB~ cMkJ MtU 24isa1iapoundtdkbAWampi4bkJASl
120
-1 0 -~~- PPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8QI ~ Jun Jul 8lamp ~ Oct Nov Dec Totals Catelorization Cost of Goods Sold Annual Celebration
Audio Visual 300 300 Foodmiddot a II attendees 3100 3100 Rent
Awards 120
linens 200 200 Flowers 250 250 Giveaways 350 350 Office Supplies 26 26
labor 500 500 Other expenses 200 200
Total Annual Celebration Costs 5046 5046 Variable
Best Practices
Advertising 46 46 46 46 184
Rent 180 180 180 180 720
Food 470 470 470 470 1880
Event registration 53 53 53 53 212
Total Best Practices Costs 749 749 749 749 2996 Variable
Seminar Othermiddot Best Practices NA Variable
TOTAL COGS 749 749 5795 749 8042
GROSS PROFIT 10305 4719 3914 7480 5889 7029 3959 7074 6804 5550 4749 5054 72526
~~~ lshy
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8Jlc MY Jun lui 8amp ~ Oct Nov Dec I2 Categorization Operating Expenses Payroll
Dir Bus Dev Position 200 200 200 200 200 200 200 200 200 200 200 200 2400 Fixed DBD - Variable (Member Renewal) 1766 1090 1367 2319 2058 2319 1383 2335 3287 1643 1659 1628 22852 Variable DBD - Variable (New Member) 296 296 296 296 296 296 1778 Variable Facilitator Managment Position 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 16500 Fixed Facilitator Manager - Variable a 947 1020 89185 2859 Variable Admin amp Finance Position BOO BOO 800 800 800 800 800 800 800 800 800 800 9600 Fixed Payroll Processing Fees Fixed Taxesbenefits 427 359 387 577 456 482 490 483 579 504 416 263 5421 Fixed
Total payroll amp Related 4692 4246 4253 6638 5014 5597 5393 5614 6365 5835 4575 3187 61409 General Operating Expense
Advertising 42 42 42 42 42 42 42 42 42 42 42 42 504 Fixed Marketing Bank charges Continuing educationstaff 5 5 5 5 5 5 5 5 5 5 5 5 60 Discretionary Duessubscriptions 250 250 Discretionary Equipment purchases 10 10 10 10 10 10 10 10 10 10 10 10 120 Discretionary Facilitator Training 350 350 700 Discretionary Team Facilitator Gift 50 50 Discretionary Team IT support Discretionary InternetFax Telephone 70 70 70 70 70 70 70 70 70 70 70 70 840 Fixed Insurance- liability 560 560 Fixed Insurance- 0amp0 507 287 287 1081 Fixed Ucense amp fees 50 SO 50 150 Fixed Meals -business 50 50 50 50 50 50 50 50 50 SO 50 50 600 Discretionary Merchant program 100 100 100 100 100 100 100 100 100 100 100 100 1200 Fixed Mileage expense 100 100 100 100 100 100 100 100 100 100 100 100 1200 Discretionary Office supplies 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Postage 50 50 100 Discretionary Printing and design 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Marketing Professional fees 200 200 Fixed Rent Fixed Website hostingsupport 58 58 58 58 58 58 58 58 58 58 58 58 696 Fixed Marketing Miscellaneous expenses 40 40 40 40 40 40 40 40 40 40 40 40 480 Discretionary $1250 to Marketing
Total General Operating Expenses 865 515 715 515 1372 1125 615 802 515 B02 915 515 9271
TOTAL OPERATING EX PENSE 5557 4761 4968 7153 6386 6722 6008 6416 6880 6637 5490 3702 70680
NET INCOME (LOSS) 4748 (42) (1054) 327 (497) 307 (2049) 658 (76) (1087) (741) 1353 1846
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar AI[ ~ l Jul i11I ~ Oct Nov Dec Tot~-~ Categorization
Bllslune Budget by category Jan Feb Mar Apr Mav Jun Jul Aug Sap Oct Nov Dec Totals
Revenue Budget Expense Discretionary Expense Variable Expense Fixed
Budget Surplus (Deficit)
$ $ $ $ $
11054 545
2515 3247 4748
$ $ $ $ $
4719 245
1387 3129
(42)
$ 3914 $ 245
$ 1367 $ 3357 $ (1054)
$ $ $ $ $
8229 245
4311 3347
327
$ 5889 $ 595 $ 2058
$ 3733 $ (497)
$ 7029 $ 245 $ 2615 $ 3862 $ 307
$ $ $ $ $
3959 345
2402 3260
(2049)
$ $ $ $ $
7074 245
2631 3540
658
$ 12599 $ 245 $ 9081
$ 3349 $ (76)
$ $ $ $ $
6299 245
3580 3561
(1087)
$ 4749 $ 595 $ 1659 $ 3236 $ (741)
$ $ $ $ $
5054 245
1924 1533 1353
$ 80568 $ 4040 $ 35530 $ 39152 $ 1846
Revenue Discretionary Variable Fixed
Reserve Budget $ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846 Cash + Cum Surplus
cantingeneYPIanCostSaVlnpbullmiddotmiddot -Mar Apr May Jull Jut AlIi Sap Oct Nov Dec Totals
Potential Cost Savings Discretionary $ 109 $ 49 $ 49 $ 49 $ 119 $ 49 $ 69 $ 49 $ 49 $ 49 $ 119 $ 49 $ Variable $ 251 $ 139 $ 137 $ 431 $ 206 $ 262 $ 240 $ 263 $ 908 $ 358 $ 166 $ 192 $ Fixed $ $ $ $ $ $ $ $ $ $ $ $ $
3553
4361Maximum Cost SavIngs $ 360 $ 188 $ 186 $ 4SO $ 325 $ 311 $ 309 $ 312 $ 957 $ 407 $ 285 $ 241 $ Target of Above
Talllet Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ I 0i6 I Expense Target $ 6306 $ 4761 $ 4968 $ 7902 $ 6386 $ 6722 $ 6008 $ 6416 $ 12675 $ 7386 $ 5490 $ 3702 $ 78722
RasUItIIIIQ$Ii PIofiIe] ~ CiMar Apr May middotJUII Jul Aug Sap ~ Nov Dec
Starting Cash Position ~~~$ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494
Budgets Surplus (Deficit) Above $ 4748 $ (42) $ (1054) $ 327 $ (497) $ 307 $ (2049) $ 658 $ (76) $ (1087) $ (741) $ 1353
Add Back Target Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846Reserve Target $ 7748 $ 7706 $ 6652 $ 6978
Notd
l1~~r~~11rM----middot-~middotmiddotil~(gt1-~~~~ jiRS amp1_ampamp)1 iJi I$i k14dMW Ki$ 6 bull Wi
opportunity Knocks
Cash Forecast Projected Projected Projected Projected Projected Projected
73115 83115 93015 103015 113015 123115 Cash Balance 10693 6524 (1642) (2931) (7178) (9422) Less June payroll paid in July (5104) Receipts
Dues 4000 I 1710 I 739~ I nnm~~ 5215 I 2355 Sponsorships
Grants
Other
Total Receipts 4000 1110 1399 3099 5215 2355
Disbursements
Payroll amp Related
Marketing Related
Rent
Office Expenses
Dues amp Subscriptions
Insurance
Mileage
Merchant Charges
Meals
Facilitator Training
Misc
2450 8830 7929 6300 6300 6300 82 82 82 82 82 82
244 244 244 244 244 208 158 158 158 158 158
287 287 100 100 100 100 100 100 100 100 100 100 100 100 50 50 50 50 50 50
350 75 25 25 25 75 25
Ttl Disbursements 3065 9816 8688 1346 1459 1059
Ending Cash 6524 (1642) (2931) (1118) (9422) (14126)
Address
Contact Name(s) I--~---==--tf--------
Deschutes County Board ofCommissioners PO Box 6005 Bend OR 97701-6005
1300 NW Wall Street Suite 200 Bend OR Telephone 541-388-6571 Fax 541-385-3202
Website ~~9eschutC1iOll
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Todays Date I ( -7 - I ) IProject Name I fQf1VOO 13 r-toJ(JJjJS r Project Beginning Date I 3 ~ - J- IProject End Date I g --z - (b
AmountRequested rr$Cgt~tgt7J DateFnndsNeeded1I bur 7- -~I
Fax I Node -------S--~-~-------r
On a separate sheet(s) please briefly answer the foUowing questions
1 Describe the applicant organization including its purpose leadership structure and activities
2 Describe the proposed project or activity 3 Provide a timeline for completing the proposed project or activity 4 Explain how the proposed project or activity will positively impact the community 5 Identify the specific communities or groups that will benefit 6 Describe how grant funds will be used and include the source and amounts ofmatching
funds or in-kind contributions ifany Itemize anticipated expenditures 7 If the grant will support an ongoing activity explain how it will be funded in the future
Attach
Proofofthe applicant organizations non-profit status
Applicant may be contacted during the review process and asked to provide a complete line item budget
Judith Ure
From Tony DeBone Sent Monday July 13 2015 1140 AM To Judith Ure Cc Tom Anderson Subject FW Lottery Grant Request for New Frying Pans Attachments ScanOOOlpdf
Judith
FYI
--Tony
From Mike Daly [mailtodalyexcgcom] Sent Tuesday July 07 2015 1041 AM To Tony DeBonei Tammy Baney Alan Unger Cc Dan Despotopulos Subject Lottery Grant Request for New Frying Pans
Commissioners and Dan Attached is the face page for a Lottery Grant Request for new frying pans for the Egg Crew at the Buckaroo Breakfast Last year we found some useable pans at the local thrift stores but even these were wore out and hardly serviceable The request is for $50000 based on 20 new pans at around $25 dollars a pan We will need egg turners and a couple of serving pans also which would be included in the purchase
I have recently turned in a grant request to Wall Mart here in Redmond for the pans and talked to the Store Manager this morning She said she gets about 8 requests a day for grants but seemed like she may find some pans in the store to donate to us I will let you know if any of this materializes
Also also hit up Fred Meyer for donations and the store manager says they do not donate to organizations any longer This was a corporate decision
Thank you for your consideration
Mike Daly
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Memorandum of Understanding
Internal On-Call Crisis Response Pool
Purpose
There are times the Mobile Crisis Assessment Team (MCA T) is in need of temporary coverage in I
order to provide services when MCAT is understaffed or when existing Crisis on-call staff is otherwise
unavailable At any given time MCAT requires a minimum of three (3) staff members but will
preferably have four (4) staff members at all times In order to ensUIe~continuity of services the
Deschutes County Health Services Department (DCHS) will implement an internal On-Call Crisis
Response Pool (Pool) The Poll will be activated in situations when MCAT is reduced below three (3)
staff members for any reason or at the supervisors discretion during extreme circumstances The Pool
will consist of three (3) staff members from the Health Services Department The Pool is completely
voluntary Employees who are in the pool may resign at any time with a reasonable notice not to exceed
two weeks
Process
When coverage needs have been identified the following process will be used to address unfilled
MCAT Shifts
1 Regular full-time Crisis staffwill provide coverage for unfilled shifts of hours on an onO-call
basis
2 When regular full-time Crisis staff is unable to provide coverage existing Crisis on-call staff
will be utilized to cover such shifts or hours
3 When existing Crisis on-call staff is unable to provide coverage the Pool will be used to cover
such shifts or hours
Qualifications
To be a member of the Pool a Health Services staff member must meet the following qualifications
1 The Employee must be a Behavioral Health Specialist II
2 The Employee must live within a 30 minute drive of St Charles Redmond and St Charles
Bend within 30 minutes ofbeing contacted with regard to an existing crisis situation
3 Each Member of the Pool must attend Civil Commitment Investigator Training within 6
33 months of being appointed to the Pool
34 4 The Employee must receive approval from their Supervisor to participate in the pool
35
36 The Pool will be reviewed at least annually to ensure all members meet these qualifications
37
38 In addition to the above stated qualifications preference will be given to Pool candidates who have the
39 following experience
40 1 Prior crisis civil commitment andor SPMI experience
41 2 Social Work or Counseling
42 3 When two or more staff has the same qualifications seniority will be the deciding factor
43
44 Training
45 1 The County will incur all costs associated with trainings associated with the Crisis PooL
46 2 The County will afford 4 hours of shadowing to staff selected for the Crisis Pool
47 Work Shift
48 Work Shift for Pool Members
49 I An MCAT shift is from 700 am to 700 pm or 700 pm to 700 am
50 2 On-call shifts will generally be 12 or 24 hours but Pool members may be called to fill only
51 portions of such shifts depending on MCAT team needs If the Crisis Team is unable to cover
52 MCA T needs during daytime hours a 24-hour shift may be required Otherwise a 12-hour shift
53 from 7 pm to 7 am may be sufficient
54 3 On-call shifts will be offered to individuals in the Pool on a rotating basis The rotation will be
55 established by the Crisis Team Supervisor andor the Program Manger Ifa Pool member is
56 unable to fill an on-call shift the Pool member will be skipped and the shift will be offered to
57 the next Pool member in the rotation
58 4 Providers in the Pool may work a maximum of48 hours in addition to the staff members
59 regular work schedule during anyone week period (for MCAT this would mean no more than
60 48 additional hours to standard schedule and per additional MCA T Scheduling and Employment
61 Agreement requirements)
62 5 Exceptions to the established Pool rotation can be made on an emergency basis at the discretion
63 of the Crisis Team supervisor andor Program Manager
64 6 Ifa Pool member wishes to cover hours on an on-call basis pursuant to this MOU that occur
65 during their normal work schedule or during hours they are otherwise scheduled to perform their
66 usual and customary job duties the Pool member must first obtain supervisory approval to do so
7)
67 and must use Time Management Leave (TML) to cover any hours they miss while covering
68 such hours pursuant to this MOU
69 7 Although shifts can vary dramatically based on the crisis calls received on average an MCAT
70 staff member spends about six (6) to nine (9) hours during a typical 12-hour shift responding to
71 a crisis call and documenting their services
72
73 Additional Duties
74 1 Attendance at the 700 am staff turnover meeting following a night on-call is required
75 middot2 Attendance at the 700 am turnover meeting following a day on-call may be required
76 3 Call-in options to the 700 am turnover meeting may 00 available
77
78 Further Information
79 1 MCAT County vehicle and mobile phone will be provided
80 2 MCAT Surface Pros will be utilized for documentation
81
82 Communication
83 1 If the Crisis Pool staff calls in for their following normal shift Admin Staff will be utilized to
84 call and cancel appointments for their clients
85
86 Stipends
87 1 A Pool member will receive a $250 stipend for 12-hour shift
88 2 A Pool member will receive a $500 for 24-hour shift
89 3 A Pool member unable to complete a shift (ie sick emergency ect) or who is utilized for only
90 a portion of a shift will be paid a prorated portion ofthe stipend based on the number of hours
91 completed divided by the total hours in the shift
92 4 No additional TML will accrue for Pool members for on-call shifts
93 5 Attendance at the 700 am staff turnover meeting is included in the stipend
94 6 Basis for Stipend - Under the MCA T contract employees are paid the equivalent of 10 hours
95 for a 24-hour shift A behavioral Health Specialist II is a grade 22A A 22A at step 9 is paid
96 $332003Ihr (or $332 for 10 hours of work) As a motivation to take the shifts the stipend
97 represents 15x the rate or $49 for 10 hours of work We rounded up to $500 The 12-hour shift
98 is half of the 24-hour shift
99
100 General Provisions
101 1 MCAT employees and members of the Pool are represent by AFSCME MCAT employees
102 AFSCME and Deschutes County agree that the terms and conditions of employment reflected in
103 and governed by this MOU are unique to MCAT and the Pool and do not create a precedent or
104 an enforceable proactive or policy or otherwise affect or impact in any way other County
105 employees covered by the AFSCME Collective Bargaining Agreement (CBA) Except for the
106 terms and conditions of employment unique to MCAT employees as stated fully in the MCAT
107 employees Operating Agreement as well as the members of the Pool that are agreed to herein
108 all terms and conditions of employment for MCAT employees and members ofthe Pool shall
109 otherwise be governed by the CBA Deschutes County personnel rules and policies andor
110 DCHS rules and policies To the extent there is any conflict between this MOU the terms and
111 conditions of the MCA T Employees Operating Agreement the terms and conditions ofthe
112 CBA Deschutes County Personnel rules and policies andor DCHS rules and polices the terms
113 and conditions of the MOU shall prevaiL
114 2 Should any provision or provisions of the MOU be construed by a court of competent
115 jurisdiction to be void invalid or unenforceable such construction shall affect only the
116 provision ofprovisions so construed and shall not affect impair or invalidate any of the other
117 provisions of this MOU which shall remain in full force and effect
118 3 The provisions ofthis MOU are contractual and are not mere recitals All terms provisions and
119 conditions of the MOU shall be binding upon and inure to the benefit ofthe parties and to their
120 respective heirs executors administrators agents representatives successors and assigns
121 4 This MOU shall be governed by and interpreted in accordance with the laws of the State of
122 Oregon
123 5 This MOU may be executed in two or more counterparts each of which together shall be
124 deemed an original but all of which together shall constitute one and the same instrument In
125 the event that any signature is delivered by facsimile transmission or bye-mail delivery of a
126 pdf format data file or a similar format such signature shall create a valid and binding
127 obligation of the party executing (or on whose behalf such signature is executed) with the same
128 force and effect as if such facsimile or pdf signature page is original thereof
129 6 Except as otherwise stated herein this MOU constitutes the entire agreement between the
130 parties concerning the subject matter hereof and supersedes any and all prior or
131 contemporaneous negations andor agreements between the parties whether written or oral
132 concerning the subject matter ofthis MOU which are not fully expressed herein This MOU
133 may not be modified or amended except by a writing signed by all parties to the MOU
134 7 This MOU will be in effect for 6 months from the date of signing and will be reviewed with the
135 Union and Management and will be reconsidered for renewal
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140 Agreed to on this tI day ofJuly 2015
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142 SIGNATURES
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151 Oregon AFSCME
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Deschutes County
Tom Anderson
County Administrator
Deschutes County
Deschutes County Board of Commissioners PO Box 6005 Bend OR 97701-6005
1300 NW Wall Street Suite 200 Bend OR Telephone 541-388-6571 Fax 541-385-3202
Website wwwdeschutesorg
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Todays Date 11-7_6_1_5____---J1 Project Name I Restructuring I ~----~~========~
Project Beginning Date I 71115 I Project End Date 1_D_ec__3_l_2_0_15 ____----l1
Amount Requested I $2400 I Date Funds Needed 1_A_S_A_P_______JI
Name of Applicant organization l_O_p_po_rtu_n_ity_Kn_o_c_ks_________________--
AddressI PO Box 9073
City amp Zip Code 1 Bend 97708 I Tax ID 30-0468254
Contact Name(s) I Jim Schell ITelepbone _____--l1_5_41_7_8_8_-7_1_37
Fax I IEmail Address 1_Jim_s_ch_e_ll_5__gm_ai_1_co_ffi________----
On a separate sheet(s) please briefly answer the following questions
1 Describe the applicant organization including its purpose leadership structure and activities
2 Describe the proposed project or activity 3 Provide a timeline for completing the proposed project or activity 4 Explain how the proposed project or activity will positively impact the community 5 Identify the specific communities or groups that will benefit 6 Describe how grant funds will be used and include the source and amounts of matching
funds or in-kind contributions if any Itemize anticipated expenditures 7 If the grant will support an ongoing activity explain how it will be funded in the future
Attach
Proof of the applicant organizations non-profit status
Applicant may be contacted during the review process and asked to provide a complete line item budget
OPPORTUNITY
KNOCKS
Describe the applicant organization
We are Opportunity Knocks (OK) we provide peer-based training and problem-solving for
entrepreneurs and business leaders throughout Central Oregon We do this by assembling and
facilitating teams of 10 to 12 entrepreneurs and business owners and in the process creating
an environment for them to grow and succeed
Founded in 1996 we now have 150 members 16 teams and 32 facilitators All of the
facilitators are volunteers we will have one paid Executive Director and are currently hiring for
this position We will have a volunteer Board of 19 when we are finished recruiting members
our Board Chair is jim Schell OKs original founder Board members include representatives
from EDCO Bends Chamber of Commerce and the SBDC
The 16 teams of entrepreneurs and business owners meet once a month for three hours at
various donated meeting rooms around Bend and Redmond Two volunteer co-facilitators
administrate and facilitate the monthly meetings following a time-tested format Members sign
Confidentiality Agreements upon joining they also commit to attending at least ten meetings
every year
A key element of the Restructuring we are currently undergoing is the adoption of the
Entrepreneurial Team Board of Directors model This model dictates that the OK board will be
include four entrepreneurial teams of four members each those teams will be entrepreneurial
in that they make the decisions within their area of expertise (The Board Chair can veto their
decisions if he deems them to threaten the financial stability of OK) The four four-person
teams include 1) FundraisingSponsors 2) Facilitators Programs 3) MarketingBranding and 4)
Membership The Board also includes a two-person Finance Committee and a one-person Legal
Committee in addition to the Board Chair
Opportunity Knocks believes that by helping small businesses and their ownersmanagers
succeed we do the following for our community
1) We create new jobs
2) We enhance existing jobs
Proposed project or activity
The proposed project is not exactly proposed rather it is currently in process OK is in the process of restructuring a restructuring that will include its leadership management mission and messaging OK has been in existence for 19 years many of its processes and procedures need revisiting and updating Thus the entire organization is being changed beginning with the makeup and function of the Board of Directors down to the template of the monthly meetings
OKs cash position is not strong this grant request is being made to provide financial assistance to the organization as we work through our restructuring project Once our Executive Director is hired (interviews are being conducted as this is written) and our first Board meeting is held we will begin several new fund raising and sponsor programs Our first meeting of the restructured Board will be July 21 and we expect to have our new ED in place by that time From that point forward our new leadership and management team will effectively be in place
Timeline for the Restructuring Project
We expect the restructuring infrastructure to be in place by August 1 that date that will also kick off whatever other new programs the Board develops Our strongest membership renewal months begin in October and run through April thus once we reach October 2015 our cash flow will turn around The results of our new management and procedures are expected to begin increasing membership from the current 150 members by October 1 We are forecasted to reach cash-flow-neutral or better by November 1
How the proposed project will positively impact the community
As explained earlier in this grant request our goals are by helping our businesses grow and succeed we willi enhance the jobs of our member-businesss current employees and 2) create jobs for new employees
Identify specific communities or groups that will benefit
OK currently has teams in Bend in Redmond thus our services will immediately help the business owners and their employees within those communities We have from time to time attempted to establish teams in other Central Oregon communities but to date those efforts have failed
How grant funds will be used and what are the matching funds or in-kind contributions
Grant funds will be used to provide operating monies during the restructuring period from approximately August 1 and November 1 until the results kick in In addition to this grant OK is reaching out to its stable of corporate partners including such firms as Bendbroadband Bank
of the Cascades US Bank and a half dozen others OK also receives in-kind support from Combined Communications and Cascade Business News
How OK will be funded in the future
OK has been financially sustainable for 19 years our financial projections show that as a result of the restructuring our financial sustainability (positive cash flow) will return by January 1 2016
Judith Ure
From Jim Schell ltjimscheIl5gmailcomgt Sent Saturday July 18 2015 507 AM To Judith Ure Subject RE Discretionary Grant request Attachments Copy of 20150203 - 2015 OK Budgetxlsx Copy of OK Cash Forecast 6302015xlsx
Hi Judith
Sorry Im tardy in responding to your email Ive been traveling and couldnt access my files
Re your requests Im attaching the Budget for 2015 Im also attaching the Cash Flow forecast for the balance of the year You will note it shows a cash shortfall of $14126
The Cash Flow forecast is the tool were using for coming up with the funding needed We havent done a revised Budget because the budget is running pretty much as projected with the exception of membership revenues As you can see other than salaries were a low budget organization we dont spend much money We have a lot of volunteers with our new Board format well have 19 volunteer board members and 32 volunteer facilitators
In addition to our membership fees of $67000 we have $8000 in sponsor donations Those sponsors include Bank of the Cascades US Bank and Bendbroadband
The funding gap will be made up of increased membership fees which will come from our new management including the 19 member board We will also solicit new sponsors given our new messaging of being a job creation organization Most of our sponsor money comes in the month of January so we anticipate that once we reach January 1 well be healthy again
Please let me know if there are further questions you need answering Thanks for your help
Jim
Jim Schell Working on cool stuff JimSche1l5gmailcom 541-788-7137
TEDXBend
From Judith Ure [mailtoJudithUredeschutesorg] Sent Tuesday July 14 2015 1113 AM To Jim Schell Subject RE Discretionary Grant request
1
~~)~l4 OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Memberships Fees
$ TIer 1 $ TIer 2 $ Cancelled Membership TIer 1 $ Cancelled Membership TIer 2
Total Membership Fees
Jan
3555 1490
5045
Feb
2765 745
3510
Mar
3160 745
390S
8Rr
5530 1490
7020
Mi
5135 745
5880
Jun
5530 1490
7Ot()
Jul
3950
3950
~
6320 745
7065 -shy
~
7900 1490
9390
Oct
4345 745
5090
Nov
4740
4740
Dec
3555 1490
5045
Totals
56485 1117S
67660
Categorization
Revenue
Best Practices Seminar ticket sales Sponsorships
Total Best Practices Revenue Seminar Income - Not BP Annual Celebration
Ticket sales Title sponsorship income Table sponsorship income
1200
1200
1200
1200
1200
1200
2000
1200
1200
4800
4soo
2000
Revenue Revenue
Total Annual Celebration Revenue 2000 2000 Revenue Sponsorship Income
Patron sponsorships 6000 6000
Total Sponsorships 6000 6000 Revenue Mise Income 9 9 9 9 9 9 9 9 9 9 9 9 108 Revenue
TOTAL REVENUE 11054 4719 3914 8229 5889 7029 3959 7074 12599 6299 4749 5054 SO568
~~-~ I amp4k dhlfiSJU _) JMeSJb$tCB~ cMkJ MtU 24isa1iapoundtdkbAWampi4bkJASl
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-1 0 -~~- PPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8QI ~ Jun Jul 8lamp ~ Oct Nov Dec Totals Catelorization Cost of Goods Sold Annual Celebration
Audio Visual 300 300 Foodmiddot a II attendees 3100 3100 Rent
Awards 120
linens 200 200 Flowers 250 250 Giveaways 350 350 Office Supplies 26 26
labor 500 500 Other expenses 200 200
Total Annual Celebration Costs 5046 5046 Variable
Best Practices
Advertising 46 46 46 46 184
Rent 180 180 180 180 720
Food 470 470 470 470 1880
Event registration 53 53 53 53 212
Total Best Practices Costs 749 749 749 749 2996 Variable
Seminar Othermiddot Best Practices NA Variable
TOTAL COGS 749 749 5795 749 8042
GROSS PROFIT 10305 4719 3914 7480 5889 7029 3959 7074 6804 5550 4749 5054 72526
~~~ lshy
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8Jlc MY Jun lui 8amp ~ Oct Nov Dec I2 Categorization Operating Expenses Payroll
Dir Bus Dev Position 200 200 200 200 200 200 200 200 200 200 200 200 2400 Fixed DBD - Variable (Member Renewal) 1766 1090 1367 2319 2058 2319 1383 2335 3287 1643 1659 1628 22852 Variable DBD - Variable (New Member) 296 296 296 296 296 296 1778 Variable Facilitator Managment Position 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 16500 Fixed Facilitator Manager - Variable a 947 1020 89185 2859 Variable Admin amp Finance Position BOO BOO 800 800 800 800 800 800 800 800 800 800 9600 Fixed Payroll Processing Fees Fixed Taxesbenefits 427 359 387 577 456 482 490 483 579 504 416 263 5421 Fixed
Total payroll amp Related 4692 4246 4253 6638 5014 5597 5393 5614 6365 5835 4575 3187 61409 General Operating Expense
Advertising 42 42 42 42 42 42 42 42 42 42 42 42 504 Fixed Marketing Bank charges Continuing educationstaff 5 5 5 5 5 5 5 5 5 5 5 5 60 Discretionary Duessubscriptions 250 250 Discretionary Equipment purchases 10 10 10 10 10 10 10 10 10 10 10 10 120 Discretionary Facilitator Training 350 350 700 Discretionary Team Facilitator Gift 50 50 Discretionary Team IT support Discretionary InternetFax Telephone 70 70 70 70 70 70 70 70 70 70 70 70 840 Fixed Insurance- liability 560 560 Fixed Insurance- 0amp0 507 287 287 1081 Fixed Ucense amp fees 50 SO 50 150 Fixed Meals -business 50 50 50 50 50 50 50 50 50 SO 50 50 600 Discretionary Merchant program 100 100 100 100 100 100 100 100 100 100 100 100 1200 Fixed Mileage expense 100 100 100 100 100 100 100 100 100 100 100 100 1200 Discretionary Office supplies 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Postage 50 50 100 Discretionary Printing and design 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Marketing Professional fees 200 200 Fixed Rent Fixed Website hostingsupport 58 58 58 58 58 58 58 58 58 58 58 58 696 Fixed Marketing Miscellaneous expenses 40 40 40 40 40 40 40 40 40 40 40 40 480 Discretionary $1250 to Marketing
Total General Operating Expenses 865 515 715 515 1372 1125 615 802 515 B02 915 515 9271
TOTAL OPERATING EX PENSE 5557 4761 4968 7153 6386 6722 6008 6416 6880 6637 5490 3702 70680
NET INCOME (LOSS) 4748 (42) (1054) 327 (497) 307 (2049) 658 (76) (1087) (741) 1353 1846
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar AI[ ~ l Jul i11I ~ Oct Nov Dec Tot~-~ Categorization
Bllslune Budget by category Jan Feb Mar Apr Mav Jun Jul Aug Sap Oct Nov Dec Totals
Revenue Budget Expense Discretionary Expense Variable Expense Fixed
Budget Surplus (Deficit)
$ $ $ $ $
11054 545
2515 3247 4748
$ $ $ $ $
4719 245
1387 3129
(42)
$ 3914 $ 245
$ 1367 $ 3357 $ (1054)
$ $ $ $ $
8229 245
4311 3347
327
$ 5889 $ 595 $ 2058
$ 3733 $ (497)
$ 7029 $ 245 $ 2615 $ 3862 $ 307
$ $ $ $ $
3959 345
2402 3260
(2049)
$ $ $ $ $
7074 245
2631 3540
658
$ 12599 $ 245 $ 9081
$ 3349 $ (76)
$ $ $ $ $
6299 245
3580 3561
(1087)
$ 4749 $ 595 $ 1659 $ 3236 $ (741)
$ $ $ $ $
5054 245
1924 1533 1353
$ 80568 $ 4040 $ 35530 $ 39152 $ 1846
Revenue Discretionary Variable Fixed
Reserve Budget $ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846 Cash + Cum Surplus
cantingeneYPIanCostSaVlnpbullmiddotmiddot -Mar Apr May Jull Jut AlIi Sap Oct Nov Dec Totals
Potential Cost Savings Discretionary $ 109 $ 49 $ 49 $ 49 $ 119 $ 49 $ 69 $ 49 $ 49 $ 49 $ 119 $ 49 $ Variable $ 251 $ 139 $ 137 $ 431 $ 206 $ 262 $ 240 $ 263 $ 908 $ 358 $ 166 $ 192 $ Fixed $ $ $ $ $ $ $ $ $ $ $ $ $
3553
4361Maximum Cost SavIngs $ 360 $ 188 $ 186 $ 4SO $ 325 $ 311 $ 309 $ 312 $ 957 $ 407 $ 285 $ 241 $ Target of Above
Talllet Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ I 0i6 I Expense Target $ 6306 $ 4761 $ 4968 $ 7902 $ 6386 $ 6722 $ 6008 $ 6416 $ 12675 $ 7386 $ 5490 $ 3702 $ 78722
RasUItIIIIQ$Ii PIofiIe] ~ CiMar Apr May middotJUII Jul Aug Sap ~ Nov Dec
Starting Cash Position ~~~$ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494
Budgets Surplus (Deficit) Above $ 4748 $ (42) $ (1054) $ 327 $ (497) $ 307 $ (2049) $ 658 $ (76) $ (1087) $ (741) $ 1353
Add Back Target Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846Reserve Target $ 7748 $ 7706 $ 6652 $ 6978
Notd
l1~~r~~11rM----middot-~middotmiddotil~(gt1-~~~~ jiRS amp1_ampamp)1 iJi I$i k14dMW Ki$ 6 bull Wi
opportunity Knocks
Cash Forecast Projected Projected Projected Projected Projected Projected
73115 83115 93015 103015 113015 123115 Cash Balance 10693 6524 (1642) (2931) (7178) (9422) Less June payroll paid in July (5104) Receipts
Dues 4000 I 1710 I 739~ I nnm~~ 5215 I 2355 Sponsorships
Grants
Other
Total Receipts 4000 1110 1399 3099 5215 2355
Disbursements
Payroll amp Related
Marketing Related
Rent
Office Expenses
Dues amp Subscriptions
Insurance
Mileage
Merchant Charges
Meals
Facilitator Training
Misc
2450 8830 7929 6300 6300 6300 82 82 82 82 82 82
244 244 244 244 244 208 158 158 158 158 158
287 287 100 100 100 100 100 100 100 100 100 100 100 100 50 50 50 50 50 50
350 75 25 25 25 75 25
Ttl Disbursements 3065 9816 8688 1346 1459 1059
Ending Cash 6524 (1642) (2931) (1118) (9422) (14126)
Address
Contact Name(s) I--~---==--tf--------
Deschutes County Board ofCommissioners PO Box 6005 Bend OR 97701-6005
1300 NW Wall Street Suite 200 Bend OR Telephone 541-388-6571 Fax 541-385-3202
Website ~~9eschutC1iOll
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Todays Date I ( -7 - I ) IProject Name I fQf1VOO 13 r-toJ(JJjJS r Project Beginning Date I 3 ~ - J- IProject End Date I g --z - (b
AmountRequested rr$Cgt~tgt7J DateFnndsNeeded1I bur 7- -~I
Fax I Node -------S--~-~-------r
On a separate sheet(s) please briefly answer the foUowing questions
1 Describe the applicant organization including its purpose leadership structure and activities
2 Describe the proposed project or activity 3 Provide a timeline for completing the proposed project or activity 4 Explain how the proposed project or activity will positively impact the community 5 Identify the specific communities or groups that will benefit 6 Describe how grant funds will be used and include the source and amounts ofmatching
funds or in-kind contributions ifany Itemize anticipated expenditures 7 If the grant will support an ongoing activity explain how it will be funded in the future
Attach
Proofofthe applicant organizations non-profit status
Applicant may be contacted during the review process and asked to provide a complete line item budget
Judith Ure
From Tony DeBone Sent Monday July 13 2015 1140 AM To Judith Ure Cc Tom Anderson Subject FW Lottery Grant Request for New Frying Pans Attachments ScanOOOlpdf
Judith
FYI
--Tony
From Mike Daly [mailtodalyexcgcom] Sent Tuesday July 07 2015 1041 AM To Tony DeBonei Tammy Baney Alan Unger Cc Dan Despotopulos Subject Lottery Grant Request for New Frying Pans
Commissioners and Dan Attached is the face page for a Lottery Grant Request for new frying pans for the Egg Crew at the Buckaroo Breakfast Last year we found some useable pans at the local thrift stores but even these were wore out and hardly serviceable The request is for $50000 based on 20 new pans at around $25 dollars a pan We will need egg turners and a couple of serving pans also which would be included in the purchase
I have recently turned in a grant request to Wall Mart here in Redmond for the pans and talked to the Store Manager this morning She said she gets about 8 requests a day for grants but seemed like she may find some pans in the store to donate to us I will let you know if any of this materializes
Also also hit up Fred Meyer for donations and the store manager says they do not donate to organizations any longer This was a corporate decision
Thank you for your consideration
Mike Daly
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Memorandum of Understanding
Internal On-Call Crisis Response Pool
Purpose
There are times the Mobile Crisis Assessment Team (MCA T) is in need of temporary coverage in I
order to provide services when MCAT is understaffed or when existing Crisis on-call staff is otherwise
unavailable At any given time MCAT requires a minimum of three (3) staff members but will
preferably have four (4) staff members at all times In order to ensUIe~continuity of services the
Deschutes County Health Services Department (DCHS) will implement an internal On-Call Crisis
Response Pool (Pool) The Poll will be activated in situations when MCAT is reduced below three (3)
staff members for any reason or at the supervisors discretion during extreme circumstances The Pool
will consist of three (3) staff members from the Health Services Department The Pool is completely
voluntary Employees who are in the pool may resign at any time with a reasonable notice not to exceed
two weeks
Process
When coverage needs have been identified the following process will be used to address unfilled
MCAT Shifts
1 Regular full-time Crisis staffwill provide coverage for unfilled shifts of hours on an onO-call
basis
2 When regular full-time Crisis staff is unable to provide coverage existing Crisis on-call staff
will be utilized to cover such shifts or hours
3 When existing Crisis on-call staff is unable to provide coverage the Pool will be used to cover
such shifts or hours
Qualifications
To be a member of the Pool a Health Services staff member must meet the following qualifications
1 The Employee must be a Behavioral Health Specialist II
2 The Employee must live within a 30 minute drive of St Charles Redmond and St Charles
Bend within 30 minutes ofbeing contacted with regard to an existing crisis situation
3 Each Member of the Pool must attend Civil Commitment Investigator Training within 6
33 months of being appointed to the Pool
34 4 The Employee must receive approval from their Supervisor to participate in the pool
35
36 The Pool will be reviewed at least annually to ensure all members meet these qualifications
37
38 In addition to the above stated qualifications preference will be given to Pool candidates who have the
39 following experience
40 1 Prior crisis civil commitment andor SPMI experience
41 2 Social Work or Counseling
42 3 When two or more staff has the same qualifications seniority will be the deciding factor
43
44 Training
45 1 The County will incur all costs associated with trainings associated with the Crisis PooL
46 2 The County will afford 4 hours of shadowing to staff selected for the Crisis Pool
47 Work Shift
48 Work Shift for Pool Members
49 I An MCAT shift is from 700 am to 700 pm or 700 pm to 700 am
50 2 On-call shifts will generally be 12 or 24 hours but Pool members may be called to fill only
51 portions of such shifts depending on MCAT team needs If the Crisis Team is unable to cover
52 MCA T needs during daytime hours a 24-hour shift may be required Otherwise a 12-hour shift
53 from 7 pm to 7 am may be sufficient
54 3 On-call shifts will be offered to individuals in the Pool on a rotating basis The rotation will be
55 established by the Crisis Team Supervisor andor the Program Manger Ifa Pool member is
56 unable to fill an on-call shift the Pool member will be skipped and the shift will be offered to
57 the next Pool member in the rotation
58 4 Providers in the Pool may work a maximum of48 hours in addition to the staff members
59 regular work schedule during anyone week period (for MCAT this would mean no more than
60 48 additional hours to standard schedule and per additional MCA T Scheduling and Employment
61 Agreement requirements)
62 5 Exceptions to the established Pool rotation can be made on an emergency basis at the discretion
63 of the Crisis Team supervisor andor Program Manager
64 6 Ifa Pool member wishes to cover hours on an on-call basis pursuant to this MOU that occur
65 during their normal work schedule or during hours they are otherwise scheduled to perform their
66 usual and customary job duties the Pool member must first obtain supervisory approval to do so
7)
67 and must use Time Management Leave (TML) to cover any hours they miss while covering
68 such hours pursuant to this MOU
69 7 Although shifts can vary dramatically based on the crisis calls received on average an MCAT
70 staff member spends about six (6) to nine (9) hours during a typical 12-hour shift responding to
71 a crisis call and documenting their services
72
73 Additional Duties
74 1 Attendance at the 700 am staff turnover meeting following a night on-call is required
75 middot2 Attendance at the 700 am turnover meeting following a day on-call may be required
76 3 Call-in options to the 700 am turnover meeting may 00 available
77
78 Further Information
79 1 MCAT County vehicle and mobile phone will be provided
80 2 MCAT Surface Pros will be utilized for documentation
81
82 Communication
83 1 If the Crisis Pool staff calls in for their following normal shift Admin Staff will be utilized to
84 call and cancel appointments for their clients
85
86 Stipends
87 1 A Pool member will receive a $250 stipend for 12-hour shift
88 2 A Pool member will receive a $500 for 24-hour shift
89 3 A Pool member unable to complete a shift (ie sick emergency ect) or who is utilized for only
90 a portion of a shift will be paid a prorated portion ofthe stipend based on the number of hours
91 completed divided by the total hours in the shift
92 4 No additional TML will accrue for Pool members for on-call shifts
93 5 Attendance at the 700 am staff turnover meeting is included in the stipend
94 6 Basis for Stipend - Under the MCA T contract employees are paid the equivalent of 10 hours
95 for a 24-hour shift A behavioral Health Specialist II is a grade 22A A 22A at step 9 is paid
96 $332003Ihr (or $332 for 10 hours of work) As a motivation to take the shifts the stipend
97 represents 15x the rate or $49 for 10 hours of work We rounded up to $500 The 12-hour shift
98 is half of the 24-hour shift
99
100 General Provisions
101 1 MCAT employees and members of the Pool are represent by AFSCME MCAT employees
102 AFSCME and Deschutes County agree that the terms and conditions of employment reflected in
103 and governed by this MOU are unique to MCAT and the Pool and do not create a precedent or
104 an enforceable proactive or policy or otherwise affect or impact in any way other County
105 employees covered by the AFSCME Collective Bargaining Agreement (CBA) Except for the
106 terms and conditions of employment unique to MCAT employees as stated fully in the MCAT
107 employees Operating Agreement as well as the members of the Pool that are agreed to herein
108 all terms and conditions of employment for MCAT employees and members ofthe Pool shall
109 otherwise be governed by the CBA Deschutes County personnel rules and policies andor
110 DCHS rules and policies To the extent there is any conflict between this MOU the terms and
111 conditions of the MCA T Employees Operating Agreement the terms and conditions ofthe
112 CBA Deschutes County Personnel rules and policies andor DCHS rules and polices the terms
113 and conditions of the MOU shall prevaiL
114 2 Should any provision or provisions of the MOU be construed by a court of competent
115 jurisdiction to be void invalid or unenforceable such construction shall affect only the
116 provision ofprovisions so construed and shall not affect impair or invalidate any of the other
117 provisions of this MOU which shall remain in full force and effect
118 3 The provisions ofthis MOU are contractual and are not mere recitals All terms provisions and
119 conditions of the MOU shall be binding upon and inure to the benefit ofthe parties and to their
120 respective heirs executors administrators agents representatives successors and assigns
121 4 This MOU shall be governed by and interpreted in accordance with the laws of the State of
122 Oregon
123 5 This MOU may be executed in two or more counterparts each of which together shall be
124 deemed an original but all of which together shall constitute one and the same instrument In
125 the event that any signature is delivered by facsimile transmission or bye-mail delivery of a
126 pdf format data file or a similar format such signature shall create a valid and binding
127 obligation of the party executing (or on whose behalf such signature is executed) with the same
128 force and effect as if such facsimile or pdf signature page is original thereof
129 6 Except as otherwise stated herein this MOU constitutes the entire agreement between the
130 parties concerning the subject matter hereof and supersedes any and all prior or
131 contemporaneous negations andor agreements between the parties whether written or oral
132 concerning the subject matter ofthis MOU which are not fully expressed herein This MOU
133 may not be modified or amended except by a writing signed by all parties to the MOU
134 7 This MOU will be in effect for 6 months from the date of signing and will be reviewed with the
135 Union and Management and will be reconsidered for renewal
136
137
138
139
140 Agreed to on this tI day ofJuly 2015
141
142 SIGNATURES
143
144
145
146
147
148
149
150
151 Oregon AFSCME
152
153
154
155
156
157
Deschutes County
Tom Anderson
County Administrator
Deschutes County
OPPORTUNITY
KNOCKS
Describe the applicant organization
We are Opportunity Knocks (OK) we provide peer-based training and problem-solving for
entrepreneurs and business leaders throughout Central Oregon We do this by assembling and
facilitating teams of 10 to 12 entrepreneurs and business owners and in the process creating
an environment for them to grow and succeed
Founded in 1996 we now have 150 members 16 teams and 32 facilitators All of the
facilitators are volunteers we will have one paid Executive Director and are currently hiring for
this position We will have a volunteer Board of 19 when we are finished recruiting members
our Board Chair is jim Schell OKs original founder Board members include representatives
from EDCO Bends Chamber of Commerce and the SBDC
The 16 teams of entrepreneurs and business owners meet once a month for three hours at
various donated meeting rooms around Bend and Redmond Two volunteer co-facilitators
administrate and facilitate the monthly meetings following a time-tested format Members sign
Confidentiality Agreements upon joining they also commit to attending at least ten meetings
every year
A key element of the Restructuring we are currently undergoing is the adoption of the
Entrepreneurial Team Board of Directors model This model dictates that the OK board will be
include four entrepreneurial teams of four members each those teams will be entrepreneurial
in that they make the decisions within their area of expertise (The Board Chair can veto their
decisions if he deems them to threaten the financial stability of OK) The four four-person
teams include 1) FundraisingSponsors 2) Facilitators Programs 3) MarketingBranding and 4)
Membership The Board also includes a two-person Finance Committee and a one-person Legal
Committee in addition to the Board Chair
Opportunity Knocks believes that by helping small businesses and their ownersmanagers
succeed we do the following for our community
1) We create new jobs
2) We enhance existing jobs
Proposed project or activity
The proposed project is not exactly proposed rather it is currently in process OK is in the process of restructuring a restructuring that will include its leadership management mission and messaging OK has been in existence for 19 years many of its processes and procedures need revisiting and updating Thus the entire organization is being changed beginning with the makeup and function of the Board of Directors down to the template of the monthly meetings
OKs cash position is not strong this grant request is being made to provide financial assistance to the organization as we work through our restructuring project Once our Executive Director is hired (interviews are being conducted as this is written) and our first Board meeting is held we will begin several new fund raising and sponsor programs Our first meeting of the restructured Board will be July 21 and we expect to have our new ED in place by that time From that point forward our new leadership and management team will effectively be in place
Timeline for the Restructuring Project
We expect the restructuring infrastructure to be in place by August 1 that date that will also kick off whatever other new programs the Board develops Our strongest membership renewal months begin in October and run through April thus once we reach October 2015 our cash flow will turn around The results of our new management and procedures are expected to begin increasing membership from the current 150 members by October 1 We are forecasted to reach cash-flow-neutral or better by November 1
How the proposed project will positively impact the community
As explained earlier in this grant request our goals are by helping our businesses grow and succeed we willi enhance the jobs of our member-businesss current employees and 2) create jobs for new employees
Identify specific communities or groups that will benefit
OK currently has teams in Bend in Redmond thus our services will immediately help the business owners and their employees within those communities We have from time to time attempted to establish teams in other Central Oregon communities but to date those efforts have failed
How grant funds will be used and what are the matching funds or in-kind contributions
Grant funds will be used to provide operating monies during the restructuring period from approximately August 1 and November 1 until the results kick in In addition to this grant OK is reaching out to its stable of corporate partners including such firms as Bendbroadband Bank
of the Cascades US Bank and a half dozen others OK also receives in-kind support from Combined Communications and Cascade Business News
How OK will be funded in the future
OK has been financially sustainable for 19 years our financial projections show that as a result of the restructuring our financial sustainability (positive cash flow) will return by January 1 2016
Judith Ure
From Jim Schell ltjimscheIl5gmailcomgt Sent Saturday July 18 2015 507 AM To Judith Ure Subject RE Discretionary Grant request Attachments Copy of 20150203 - 2015 OK Budgetxlsx Copy of OK Cash Forecast 6302015xlsx
Hi Judith
Sorry Im tardy in responding to your email Ive been traveling and couldnt access my files
Re your requests Im attaching the Budget for 2015 Im also attaching the Cash Flow forecast for the balance of the year You will note it shows a cash shortfall of $14126
The Cash Flow forecast is the tool were using for coming up with the funding needed We havent done a revised Budget because the budget is running pretty much as projected with the exception of membership revenues As you can see other than salaries were a low budget organization we dont spend much money We have a lot of volunteers with our new Board format well have 19 volunteer board members and 32 volunteer facilitators
In addition to our membership fees of $67000 we have $8000 in sponsor donations Those sponsors include Bank of the Cascades US Bank and Bendbroadband
The funding gap will be made up of increased membership fees which will come from our new management including the 19 member board We will also solicit new sponsors given our new messaging of being a job creation organization Most of our sponsor money comes in the month of January so we anticipate that once we reach January 1 well be healthy again
Please let me know if there are further questions you need answering Thanks for your help
Jim
Jim Schell Working on cool stuff JimSche1l5gmailcom 541-788-7137
TEDXBend
From Judith Ure [mailtoJudithUredeschutesorg] Sent Tuesday July 14 2015 1113 AM To Jim Schell Subject RE Discretionary Grant request
1
~~)~l4 OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Memberships Fees
$ TIer 1 $ TIer 2 $ Cancelled Membership TIer 1 $ Cancelled Membership TIer 2
Total Membership Fees
Jan
3555 1490
5045
Feb
2765 745
3510
Mar
3160 745
390S
8Rr
5530 1490
7020
Mi
5135 745
5880
Jun
5530 1490
7Ot()
Jul
3950
3950
~
6320 745
7065 -shy
~
7900 1490
9390
Oct
4345 745
5090
Nov
4740
4740
Dec
3555 1490
5045
Totals
56485 1117S
67660
Categorization
Revenue
Best Practices Seminar ticket sales Sponsorships
Total Best Practices Revenue Seminar Income - Not BP Annual Celebration
Ticket sales Title sponsorship income Table sponsorship income
1200
1200
1200
1200
1200
1200
2000
1200
1200
4800
4soo
2000
Revenue Revenue
Total Annual Celebration Revenue 2000 2000 Revenue Sponsorship Income
Patron sponsorships 6000 6000
Total Sponsorships 6000 6000 Revenue Mise Income 9 9 9 9 9 9 9 9 9 9 9 9 108 Revenue
TOTAL REVENUE 11054 4719 3914 8229 5889 7029 3959 7074 12599 6299 4749 5054 SO568
~~-~ I amp4k dhlfiSJU _) JMeSJb$tCB~ cMkJ MtU 24isa1iapoundtdkbAWampi4bkJASl
120
-1 0 -~~- PPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8QI ~ Jun Jul 8lamp ~ Oct Nov Dec Totals Catelorization Cost of Goods Sold Annual Celebration
Audio Visual 300 300 Foodmiddot a II attendees 3100 3100 Rent
Awards 120
linens 200 200 Flowers 250 250 Giveaways 350 350 Office Supplies 26 26
labor 500 500 Other expenses 200 200
Total Annual Celebration Costs 5046 5046 Variable
Best Practices
Advertising 46 46 46 46 184
Rent 180 180 180 180 720
Food 470 470 470 470 1880
Event registration 53 53 53 53 212
Total Best Practices Costs 749 749 749 749 2996 Variable
Seminar Othermiddot Best Practices NA Variable
TOTAL COGS 749 749 5795 749 8042
GROSS PROFIT 10305 4719 3914 7480 5889 7029 3959 7074 6804 5550 4749 5054 72526
~~~ lshy
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8Jlc MY Jun lui 8amp ~ Oct Nov Dec I2 Categorization Operating Expenses Payroll
Dir Bus Dev Position 200 200 200 200 200 200 200 200 200 200 200 200 2400 Fixed DBD - Variable (Member Renewal) 1766 1090 1367 2319 2058 2319 1383 2335 3287 1643 1659 1628 22852 Variable DBD - Variable (New Member) 296 296 296 296 296 296 1778 Variable Facilitator Managment Position 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 16500 Fixed Facilitator Manager - Variable a 947 1020 89185 2859 Variable Admin amp Finance Position BOO BOO 800 800 800 800 800 800 800 800 800 800 9600 Fixed Payroll Processing Fees Fixed Taxesbenefits 427 359 387 577 456 482 490 483 579 504 416 263 5421 Fixed
Total payroll amp Related 4692 4246 4253 6638 5014 5597 5393 5614 6365 5835 4575 3187 61409 General Operating Expense
Advertising 42 42 42 42 42 42 42 42 42 42 42 42 504 Fixed Marketing Bank charges Continuing educationstaff 5 5 5 5 5 5 5 5 5 5 5 5 60 Discretionary Duessubscriptions 250 250 Discretionary Equipment purchases 10 10 10 10 10 10 10 10 10 10 10 10 120 Discretionary Facilitator Training 350 350 700 Discretionary Team Facilitator Gift 50 50 Discretionary Team IT support Discretionary InternetFax Telephone 70 70 70 70 70 70 70 70 70 70 70 70 840 Fixed Insurance- liability 560 560 Fixed Insurance- 0amp0 507 287 287 1081 Fixed Ucense amp fees 50 SO 50 150 Fixed Meals -business 50 50 50 50 50 50 50 50 50 SO 50 50 600 Discretionary Merchant program 100 100 100 100 100 100 100 100 100 100 100 100 1200 Fixed Mileage expense 100 100 100 100 100 100 100 100 100 100 100 100 1200 Discretionary Office supplies 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Postage 50 50 100 Discretionary Printing and design 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Marketing Professional fees 200 200 Fixed Rent Fixed Website hostingsupport 58 58 58 58 58 58 58 58 58 58 58 58 696 Fixed Marketing Miscellaneous expenses 40 40 40 40 40 40 40 40 40 40 40 40 480 Discretionary $1250 to Marketing
Total General Operating Expenses 865 515 715 515 1372 1125 615 802 515 B02 915 515 9271
TOTAL OPERATING EX PENSE 5557 4761 4968 7153 6386 6722 6008 6416 6880 6637 5490 3702 70680
NET INCOME (LOSS) 4748 (42) (1054) 327 (497) 307 (2049) 658 (76) (1087) (741) 1353 1846
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar AI[ ~ l Jul i11I ~ Oct Nov Dec Tot~-~ Categorization
Bllslune Budget by category Jan Feb Mar Apr Mav Jun Jul Aug Sap Oct Nov Dec Totals
Revenue Budget Expense Discretionary Expense Variable Expense Fixed
Budget Surplus (Deficit)
$ $ $ $ $
11054 545
2515 3247 4748
$ $ $ $ $
4719 245
1387 3129
(42)
$ 3914 $ 245
$ 1367 $ 3357 $ (1054)
$ $ $ $ $
8229 245
4311 3347
327
$ 5889 $ 595 $ 2058
$ 3733 $ (497)
$ 7029 $ 245 $ 2615 $ 3862 $ 307
$ $ $ $ $
3959 345
2402 3260
(2049)
$ $ $ $ $
7074 245
2631 3540
658
$ 12599 $ 245 $ 9081
$ 3349 $ (76)
$ $ $ $ $
6299 245
3580 3561
(1087)
$ 4749 $ 595 $ 1659 $ 3236 $ (741)
$ $ $ $ $
5054 245
1924 1533 1353
$ 80568 $ 4040 $ 35530 $ 39152 $ 1846
Revenue Discretionary Variable Fixed
Reserve Budget $ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846 Cash + Cum Surplus
cantingeneYPIanCostSaVlnpbullmiddotmiddot -Mar Apr May Jull Jut AlIi Sap Oct Nov Dec Totals
Potential Cost Savings Discretionary $ 109 $ 49 $ 49 $ 49 $ 119 $ 49 $ 69 $ 49 $ 49 $ 49 $ 119 $ 49 $ Variable $ 251 $ 139 $ 137 $ 431 $ 206 $ 262 $ 240 $ 263 $ 908 $ 358 $ 166 $ 192 $ Fixed $ $ $ $ $ $ $ $ $ $ $ $ $
3553
4361Maximum Cost SavIngs $ 360 $ 188 $ 186 $ 4SO $ 325 $ 311 $ 309 $ 312 $ 957 $ 407 $ 285 $ 241 $ Target of Above
Talllet Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ I 0i6 I Expense Target $ 6306 $ 4761 $ 4968 $ 7902 $ 6386 $ 6722 $ 6008 $ 6416 $ 12675 $ 7386 $ 5490 $ 3702 $ 78722
RasUItIIIIQ$Ii PIofiIe] ~ CiMar Apr May middotJUII Jul Aug Sap ~ Nov Dec
Starting Cash Position ~~~$ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494
Budgets Surplus (Deficit) Above $ 4748 $ (42) $ (1054) $ 327 $ (497) $ 307 $ (2049) $ 658 $ (76) $ (1087) $ (741) $ 1353
Add Back Target Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846Reserve Target $ 7748 $ 7706 $ 6652 $ 6978
Notd
l1~~r~~11rM----middot-~middotmiddotil~(gt1-~~~~ jiRS amp1_ampamp)1 iJi I$i k14dMW Ki$ 6 bull Wi
opportunity Knocks
Cash Forecast Projected Projected Projected Projected Projected Projected
73115 83115 93015 103015 113015 123115 Cash Balance 10693 6524 (1642) (2931) (7178) (9422) Less June payroll paid in July (5104) Receipts
Dues 4000 I 1710 I 739~ I nnm~~ 5215 I 2355 Sponsorships
Grants
Other
Total Receipts 4000 1110 1399 3099 5215 2355
Disbursements
Payroll amp Related
Marketing Related
Rent
Office Expenses
Dues amp Subscriptions
Insurance
Mileage
Merchant Charges
Meals
Facilitator Training
Misc
2450 8830 7929 6300 6300 6300 82 82 82 82 82 82
244 244 244 244 244 208 158 158 158 158 158
287 287 100 100 100 100 100 100 100 100 100 100 100 100 50 50 50 50 50 50
350 75 25 25 25 75 25
Ttl Disbursements 3065 9816 8688 1346 1459 1059
Ending Cash 6524 (1642) (2931) (1118) (9422) (14126)
Address
Contact Name(s) I--~---==--tf--------
Deschutes County Board ofCommissioners PO Box 6005 Bend OR 97701-6005
1300 NW Wall Street Suite 200 Bend OR Telephone 541-388-6571 Fax 541-385-3202
Website ~~9eschutC1iOll
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Todays Date I ( -7 - I ) IProject Name I fQf1VOO 13 r-toJ(JJjJS r Project Beginning Date I 3 ~ - J- IProject End Date I g --z - (b
AmountRequested rr$Cgt~tgt7J DateFnndsNeeded1I bur 7- -~I
Fax I Node -------S--~-~-------r
On a separate sheet(s) please briefly answer the foUowing questions
1 Describe the applicant organization including its purpose leadership structure and activities
2 Describe the proposed project or activity 3 Provide a timeline for completing the proposed project or activity 4 Explain how the proposed project or activity will positively impact the community 5 Identify the specific communities or groups that will benefit 6 Describe how grant funds will be used and include the source and amounts ofmatching
funds or in-kind contributions ifany Itemize anticipated expenditures 7 If the grant will support an ongoing activity explain how it will be funded in the future
Attach
Proofofthe applicant organizations non-profit status
Applicant may be contacted during the review process and asked to provide a complete line item budget
Judith Ure
From Tony DeBone Sent Monday July 13 2015 1140 AM To Judith Ure Cc Tom Anderson Subject FW Lottery Grant Request for New Frying Pans Attachments ScanOOOlpdf
Judith
FYI
--Tony
From Mike Daly [mailtodalyexcgcom] Sent Tuesday July 07 2015 1041 AM To Tony DeBonei Tammy Baney Alan Unger Cc Dan Despotopulos Subject Lottery Grant Request for New Frying Pans
Commissioners and Dan Attached is the face page for a Lottery Grant Request for new frying pans for the Egg Crew at the Buckaroo Breakfast Last year we found some useable pans at the local thrift stores but even these were wore out and hardly serviceable The request is for $50000 based on 20 new pans at around $25 dollars a pan We will need egg turners and a couple of serving pans also which would be included in the purchase
I have recently turned in a grant request to Wall Mart here in Redmond for the pans and talked to the Store Manager this morning She said she gets about 8 requests a day for grants but seemed like she may find some pans in the store to donate to us I will let you know if any of this materializes
Also also hit up Fred Meyer for donations and the store manager says they do not donate to organizations any longer This was a corporate decision
Thank you for your consideration
Mike Daly
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Memorandum of Understanding
Internal On-Call Crisis Response Pool
Purpose
There are times the Mobile Crisis Assessment Team (MCA T) is in need of temporary coverage in I
order to provide services when MCAT is understaffed or when existing Crisis on-call staff is otherwise
unavailable At any given time MCAT requires a minimum of three (3) staff members but will
preferably have four (4) staff members at all times In order to ensUIe~continuity of services the
Deschutes County Health Services Department (DCHS) will implement an internal On-Call Crisis
Response Pool (Pool) The Poll will be activated in situations when MCAT is reduced below three (3)
staff members for any reason or at the supervisors discretion during extreme circumstances The Pool
will consist of three (3) staff members from the Health Services Department The Pool is completely
voluntary Employees who are in the pool may resign at any time with a reasonable notice not to exceed
two weeks
Process
When coverage needs have been identified the following process will be used to address unfilled
MCAT Shifts
1 Regular full-time Crisis staffwill provide coverage for unfilled shifts of hours on an onO-call
basis
2 When regular full-time Crisis staff is unable to provide coverage existing Crisis on-call staff
will be utilized to cover such shifts or hours
3 When existing Crisis on-call staff is unable to provide coverage the Pool will be used to cover
such shifts or hours
Qualifications
To be a member of the Pool a Health Services staff member must meet the following qualifications
1 The Employee must be a Behavioral Health Specialist II
2 The Employee must live within a 30 minute drive of St Charles Redmond and St Charles
Bend within 30 minutes ofbeing contacted with regard to an existing crisis situation
3 Each Member of the Pool must attend Civil Commitment Investigator Training within 6
33 months of being appointed to the Pool
34 4 The Employee must receive approval from their Supervisor to participate in the pool
35
36 The Pool will be reviewed at least annually to ensure all members meet these qualifications
37
38 In addition to the above stated qualifications preference will be given to Pool candidates who have the
39 following experience
40 1 Prior crisis civil commitment andor SPMI experience
41 2 Social Work or Counseling
42 3 When two or more staff has the same qualifications seniority will be the deciding factor
43
44 Training
45 1 The County will incur all costs associated with trainings associated with the Crisis PooL
46 2 The County will afford 4 hours of shadowing to staff selected for the Crisis Pool
47 Work Shift
48 Work Shift for Pool Members
49 I An MCAT shift is from 700 am to 700 pm or 700 pm to 700 am
50 2 On-call shifts will generally be 12 or 24 hours but Pool members may be called to fill only
51 portions of such shifts depending on MCAT team needs If the Crisis Team is unable to cover
52 MCA T needs during daytime hours a 24-hour shift may be required Otherwise a 12-hour shift
53 from 7 pm to 7 am may be sufficient
54 3 On-call shifts will be offered to individuals in the Pool on a rotating basis The rotation will be
55 established by the Crisis Team Supervisor andor the Program Manger Ifa Pool member is
56 unable to fill an on-call shift the Pool member will be skipped and the shift will be offered to
57 the next Pool member in the rotation
58 4 Providers in the Pool may work a maximum of48 hours in addition to the staff members
59 regular work schedule during anyone week period (for MCAT this would mean no more than
60 48 additional hours to standard schedule and per additional MCA T Scheduling and Employment
61 Agreement requirements)
62 5 Exceptions to the established Pool rotation can be made on an emergency basis at the discretion
63 of the Crisis Team supervisor andor Program Manager
64 6 Ifa Pool member wishes to cover hours on an on-call basis pursuant to this MOU that occur
65 during their normal work schedule or during hours they are otherwise scheduled to perform their
66 usual and customary job duties the Pool member must first obtain supervisory approval to do so
7)
67 and must use Time Management Leave (TML) to cover any hours they miss while covering
68 such hours pursuant to this MOU
69 7 Although shifts can vary dramatically based on the crisis calls received on average an MCAT
70 staff member spends about six (6) to nine (9) hours during a typical 12-hour shift responding to
71 a crisis call and documenting their services
72
73 Additional Duties
74 1 Attendance at the 700 am staff turnover meeting following a night on-call is required
75 middot2 Attendance at the 700 am turnover meeting following a day on-call may be required
76 3 Call-in options to the 700 am turnover meeting may 00 available
77
78 Further Information
79 1 MCAT County vehicle and mobile phone will be provided
80 2 MCAT Surface Pros will be utilized for documentation
81
82 Communication
83 1 If the Crisis Pool staff calls in for their following normal shift Admin Staff will be utilized to
84 call and cancel appointments for their clients
85
86 Stipends
87 1 A Pool member will receive a $250 stipend for 12-hour shift
88 2 A Pool member will receive a $500 for 24-hour shift
89 3 A Pool member unable to complete a shift (ie sick emergency ect) or who is utilized for only
90 a portion of a shift will be paid a prorated portion ofthe stipend based on the number of hours
91 completed divided by the total hours in the shift
92 4 No additional TML will accrue for Pool members for on-call shifts
93 5 Attendance at the 700 am staff turnover meeting is included in the stipend
94 6 Basis for Stipend - Under the MCA T contract employees are paid the equivalent of 10 hours
95 for a 24-hour shift A behavioral Health Specialist II is a grade 22A A 22A at step 9 is paid
96 $332003Ihr (or $332 for 10 hours of work) As a motivation to take the shifts the stipend
97 represents 15x the rate or $49 for 10 hours of work We rounded up to $500 The 12-hour shift
98 is half of the 24-hour shift
99
100 General Provisions
101 1 MCAT employees and members of the Pool are represent by AFSCME MCAT employees
102 AFSCME and Deschutes County agree that the terms and conditions of employment reflected in
103 and governed by this MOU are unique to MCAT and the Pool and do not create a precedent or
104 an enforceable proactive or policy or otherwise affect or impact in any way other County
105 employees covered by the AFSCME Collective Bargaining Agreement (CBA) Except for the
106 terms and conditions of employment unique to MCAT employees as stated fully in the MCAT
107 employees Operating Agreement as well as the members of the Pool that are agreed to herein
108 all terms and conditions of employment for MCAT employees and members ofthe Pool shall
109 otherwise be governed by the CBA Deschutes County personnel rules and policies andor
110 DCHS rules and policies To the extent there is any conflict between this MOU the terms and
111 conditions of the MCA T Employees Operating Agreement the terms and conditions ofthe
112 CBA Deschutes County Personnel rules and policies andor DCHS rules and polices the terms
113 and conditions of the MOU shall prevaiL
114 2 Should any provision or provisions of the MOU be construed by a court of competent
115 jurisdiction to be void invalid or unenforceable such construction shall affect only the
116 provision ofprovisions so construed and shall not affect impair or invalidate any of the other
117 provisions of this MOU which shall remain in full force and effect
118 3 The provisions ofthis MOU are contractual and are not mere recitals All terms provisions and
119 conditions of the MOU shall be binding upon and inure to the benefit ofthe parties and to their
120 respective heirs executors administrators agents representatives successors and assigns
121 4 This MOU shall be governed by and interpreted in accordance with the laws of the State of
122 Oregon
123 5 This MOU may be executed in two or more counterparts each of which together shall be
124 deemed an original but all of which together shall constitute one and the same instrument In
125 the event that any signature is delivered by facsimile transmission or bye-mail delivery of a
126 pdf format data file or a similar format such signature shall create a valid and binding
127 obligation of the party executing (or on whose behalf such signature is executed) with the same
128 force and effect as if such facsimile or pdf signature page is original thereof
129 6 Except as otherwise stated herein this MOU constitutes the entire agreement between the
130 parties concerning the subject matter hereof and supersedes any and all prior or
131 contemporaneous negations andor agreements between the parties whether written or oral
132 concerning the subject matter ofthis MOU which are not fully expressed herein This MOU
133 may not be modified or amended except by a writing signed by all parties to the MOU
134 7 This MOU will be in effect for 6 months from the date of signing and will be reviewed with the
135 Union and Management and will be reconsidered for renewal
136
137
138
139
140 Agreed to on this tI day ofJuly 2015
141
142 SIGNATURES
143
144
145
146
147
148
149
150
151 Oregon AFSCME
152
153
154
155
156
157
Deschutes County
Tom Anderson
County Administrator
Deschutes County
Proposed project or activity
The proposed project is not exactly proposed rather it is currently in process OK is in the process of restructuring a restructuring that will include its leadership management mission and messaging OK has been in existence for 19 years many of its processes and procedures need revisiting and updating Thus the entire organization is being changed beginning with the makeup and function of the Board of Directors down to the template of the monthly meetings
OKs cash position is not strong this grant request is being made to provide financial assistance to the organization as we work through our restructuring project Once our Executive Director is hired (interviews are being conducted as this is written) and our first Board meeting is held we will begin several new fund raising and sponsor programs Our first meeting of the restructured Board will be July 21 and we expect to have our new ED in place by that time From that point forward our new leadership and management team will effectively be in place
Timeline for the Restructuring Project
We expect the restructuring infrastructure to be in place by August 1 that date that will also kick off whatever other new programs the Board develops Our strongest membership renewal months begin in October and run through April thus once we reach October 2015 our cash flow will turn around The results of our new management and procedures are expected to begin increasing membership from the current 150 members by October 1 We are forecasted to reach cash-flow-neutral or better by November 1
How the proposed project will positively impact the community
As explained earlier in this grant request our goals are by helping our businesses grow and succeed we willi enhance the jobs of our member-businesss current employees and 2) create jobs for new employees
Identify specific communities or groups that will benefit
OK currently has teams in Bend in Redmond thus our services will immediately help the business owners and their employees within those communities We have from time to time attempted to establish teams in other Central Oregon communities but to date those efforts have failed
How grant funds will be used and what are the matching funds or in-kind contributions
Grant funds will be used to provide operating monies during the restructuring period from approximately August 1 and November 1 until the results kick in In addition to this grant OK is reaching out to its stable of corporate partners including such firms as Bendbroadband Bank
of the Cascades US Bank and a half dozen others OK also receives in-kind support from Combined Communications and Cascade Business News
How OK will be funded in the future
OK has been financially sustainable for 19 years our financial projections show that as a result of the restructuring our financial sustainability (positive cash flow) will return by January 1 2016
Judith Ure
From Jim Schell ltjimscheIl5gmailcomgt Sent Saturday July 18 2015 507 AM To Judith Ure Subject RE Discretionary Grant request Attachments Copy of 20150203 - 2015 OK Budgetxlsx Copy of OK Cash Forecast 6302015xlsx
Hi Judith
Sorry Im tardy in responding to your email Ive been traveling and couldnt access my files
Re your requests Im attaching the Budget for 2015 Im also attaching the Cash Flow forecast for the balance of the year You will note it shows a cash shortfall of $14126
The Cash Flow forecast is the tool were using for coming up with the funding needed We havent done a revised Budget because the budget is running pretty much as projected with the exception of membership revenues As you can see other than salaries were a low budget organization we dont spend much money We have a lot of volunteers with our new Board format well have 19 volunteer board members and 32 volunteer facilitators
In addition to our membership fees of $67000 we have $8000 in sponsor donations Those sponsors include Bank of the Cascades US Bank and Bendbroadband
The funding gap will be made up of increased membership fees which will come from our new management including the 19 member board We will also solicit new sponsors given our new messaging of being a job creation organization Most of our sponsor money comes in the month of January so we anticipate that once we reach January 1 well be healthy again
Please let me know if there are further questions you need answering Thanks for your help
Jim
Jim Schell Working on cool stuff JimSche1l5gmailcom 541-788-7137
TEDXBend
From Judith Ure [mailtoJudithUredeschutesorg] Sent Tuesday July 14 2015 1113 AM To Jim Schell Subject RE Discretionary Grant request
1
~~)~l4 OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Memberships Fees
$ TIer 1 $ TIer 2 $ Cancelled Membership TIer 1 $ Cancelled Membership TIer 2
Total Membership Fees
Jan
3555 1490
5045
Feb
2765 745
3510
Mar
3160 745
390S
8Rr
5530 1490
7020
Mi
5135 745
5880
Jun
5530 1490
7Ot()
Jul
3950
3950
~
6320 745
7065 -shy
~
7900 1490
9390
Oct
4345 745
5090
Nov
4740
4740
Dec
3555 1490
5045
Totals
56485 1117S
67660
Categorization
Revenue
Best Practices Seminar ticket sales Sponsorships
Total Best Practices Revenue Seminar Income - Not BP Annual Celebration
Ticket sales Title sponsorship income Table sponsorship income
1200
1200
1200
1200
1200
1200
2000
1200
1200
4800
4soo
2000
Revenue Revenue
Total Annual Celebration Revenue 2000 2000 Revenue Sponsorship Income
Patron sponsorships 6000 6000
Total Sponsorships 6000 6000 Revenue Mise Income 9 9 9 9 9 9 9 9 9 9 9 9 108 Revenue
TOTAL REVENUE 11054 4719 3914 8229 5889 7029 3959 7074 12599 6299 4749 5054 SO568
~~-~ I amp4k dhlfiSJU _) JMeSJb$tCB~ cMkJ MtU 24isa1iapoundtdkbAWampi4bkJASl
120
-1 0 -~~- PPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8QI ~ Jun Jul 8lamp ~ Oct Nov Dec Totals Catelorization Cost of Goods Sold Annual Celebration
Audio Visual 300 300 Foodmiddot a II attendees 3100 3100 Rent
Awards 120
linens 200 200 Flowers 250 250 Giveaways 350 350 Office Supplies 26 26
labor 500 500 Other expenses 200 200
Total Annual Celebration Costs 5046 5046 Variable
Best Practices
Advertising 46 46 46 46 184
Rent 180 180 180 180 720
Food 470 470 470 470 1880
Event registration 53 53 53 53 212
Total Best Practices Costs 749 749 749 749 2996 Variable
Seminar Othermiddot Best Practices NA Variable
TOTAL COGS 749 749 5795 749 8042
GROSS PROFIT 10305 4719 3914 7480 5889 7029 3959 7074 6804 5550 4749 5054 72526
~~~ lshy
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8Jlc MY Jun lui 8amp ~ Oct Nov Dec I2 Categorization Operating Expenses Payroll
Dir Bus Dev Position 200 200 200 200 200 200 200 200 200 200 200 200 2400 Fixed DBD - Variable (Member Renewal) 1766 1090 1367 2319 2058 2319 1383 2335 3287 1643 1659 1628 22852 Variable DBD - Variable (New Member) 296 296 296 296 296 296 1778 Variable Facilitator Managment Position 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 16500 Fixed Facilitator Manager - Variable a 947 1020 89185 2859 Variable Admin amp Finance Position BOO BOO 800 800 800 800 800 800 800 800 800 800 9600 Fixed Payroll Processing Fees Fixed Taxesbenefits 427 359 387 577 456 482 490 483 579 504 416 263 5421 Fixed
Total payroll amp Related 4692 4246 4253 6638 5014 5597 5393 5614 6365 5835 4575 3187 61409 General Operating Expense
Advertising 42 42 42 42 42 42 42 42 42 42 42 42 504 Fixed Marketing Bank charges Continuing educationstaff 5 5 5 5 5 5 5 5 5 5 5 5 60 Discretionary Duessubscriptions 250 250 Discretionary Equipment purchases 10 10 10 10 10 10 10 10 10 10 10 10 120 Discretionary Facilitator Training 350 350 700 Discretionary Team Facilitator Gift 50 50 Discretionary Team IT support Discretionary InternetFax Telephone 70 70 70 70 70 70 70 70 70 70 70 70 840 Fixed Insurance- liability 560 560 Fixed Insurance- 0amp0 507 287 287 1081 Fixed Ucense amp fees 50 SO 50 150 Fixed Meals -business 50 50 50 50 50 50 50 50 50 SO 50 50 600 Discretionary Merchant program 100 100 100 100 100 100 100 100 100 100 100 100 1200 Fixed Mileage expense 100 100 100 100 100 100 100 100 100 100 100 100 1200 Discretionary Office supplies 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Postage 50 50 100 Discretionary Printing and design 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Marketing Professional fees 200 200 Fixed Rent Fixed Website hostingsupport 58 58 58 58 58 58 58 58 58 58 58 58 696 Fixed Marketing Miscellaneous expenses 40 40 40 40 40 40 40 40 40 40 40 40 480 Discretionary $1250 to Marketing
Total General Operating Expenses 865 515 715 515 1372 1125 615 802 515 B02 915 515 9271
TOTAL OPERATING EX PENSE 5557 4761 4968 7153 6386 6722 6008 6416 6880 6637 5490 3702 70680
NET INCOME (LOSS) 4748 (42) (1054) 327 (497) 307 (2049) 658 (76) (1087) (741) 1353 1846
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar AI[ ~ l Jul i11I ~ Oct Nov Dec Tot~-~ Categorization
Bllslune Budget by category Jan Feb Mar Apr Mav Jun Jul Aug Sap Oct Nov Dec Totals
Revenue Budget Expense Discretionary Expense Variable Expense Fixed
Budget Surplus (Deficit)
$ $ $ $ $
11054 545
2515 3247 4748
$ $ $ $ $
4719 245
1387 3129
(42)
$ 3914 $ 245
$ 1367 $ 3357 $ (1054)
$ $ $ $ $
8229 245
4311 3347
327
$ 5889 $ 595 $ 2058
$ 3733 $ (497)
$ 7029 $ 245 $ 2615 $ 3862 $ 307
$ $ $ $ $
3959 345
2402 3260
(2049)
$ $ $ $ $
7074 245
2631 3540
658
$ 12599 $ 245 $ 9081
$ 3349 $ (76)
$ $ $ $ $
6299 245
3580 3561
(1087)
$ 4749 $ 595 $ 1659 $ 3236 $ (741)
$ $ $ $ $
5054 245
1924 1533 1353
$ 80568 $ 4040 $ 35530 $ 39152 $ 1846
Revenue Discretionary Variable Fixed
Reserve Budget $ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846 Cash + Cum Surplus
cantingeneYPIanCostSaVlnpbullmiddotmiddot -Mar Apr May Jull Jut AlIi Sap Oct Nov Dec Totals
Potential Cost Savings Discretionary $ 109 $ 49 $ 49 $ 49 $ 119 $ 49 $ 69 $ 49 $ 49 $ 49 $ 119 $ 49 $ Variable $ 251 $ 139 $ 137 $ 431 $ 206 $ 262 $ 240 $ 263 $ 908 $ 358 $ 166 $ 192 $ Fixed $ $ $ $ $ $ $ $ $ $ $ $ $
3553
4361Maximum Cost SavIngs $ 360 $ 188 $ 186 $ 4SO $ 325 $ 311 $ 309 $ 312 $ 957 $ 407 $ 285 $ 241 $ Target of Above
Talllet Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ I 0i6 I Expense Target $ 6306 $ 4761 $ 4968 $ 7902 $ 6386 $ 6722 $ 6008 $ 6416 $ 12675 $ 7386 $ 5490 $ 3702 $ 78722
RasUItIIIIQ$Ii PIofiIe] ~ CiMar Apr May middotJUII Jul Aug Sap ~ Nov Dec
Starting Cash Position ~~~$ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494
Budgets Surplus (Deficit) Above $ 4748 $ (42) $ (1054) $ 327 $ (497) $ 307 $ (2049) $ 658 $ (76) $ (1087) $ (741) $ 1353
Add Back Target Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846Reserve Target $ 7748 $ 7706 $ 6652 $ 6978
Notd
l1~~r~~11rM----middot-~middotmiddotil~(gt1-~~~~ jiRS amp1_ampamp)1 iJi I$i k14dMW Ki$ 6 bull Wi
opportunity Knocks
Cash Forecast Projected Projected Projected Projected Projected Projected
73115 83115 93015 103015 113015 123115 Cash Balance 10693 6524 (1642) (2931) (7178) (9422) Less June payroll paid in July (5104) Receipts
Dues 4000 I 1710 I 739~ I nnm~~ 5215 I 2355 Sponsorships
Grants
Other
Total Receipts 4000 1110 1399 3099 5215 2355
Disbursements
Payroll amp Related
Marketing Related
Rent
Office Expenses
Dues amp Subscriptions
Insurance
Mileage
Merchant Charges
Meals
Facilitator Training
Misc
2450 8830 7929 6300 6300 6300 82 82 82 82 82 82
244 244 244 244 244 208 158 158 158 158 158
287 287 100 100 100 100 100 100 100 100 100 100 100 100 50 50 50 50 50 50
350 75 25 25 25 75 25
Ttl Disbursements 3065 9816 8688 1346 1459 1059
Ending Cash 6524 (1642) (2931) (1118) (9422) (14126)
Address
Contact Name(s) I--~---==--tf--------
Deschutes County Board ofCommissioners PO Box 6005 Bend OR 97701-6005
1300 NW Wall Street Suite 200 Bend OR Telephone 541-388-6571 Fax 541-385-3202
Website ~~9eschutC1iOll
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Todays Date I ( -7 - I ) IProject Name I fQf1VOO 13 r-toJ(JJjJS r Project Beginning Date I 3 ~ - J- IProject End Date I g --z - (b
AmountRequested rr$Cgt~tgt7J DateFnndsNeeded1I bur 7- -~I
Fax I Node -------S--~-~-------r
On a separate sheet(s) please briefly answer the foUowing questions
1 Describe the applicant organization including its purpose leadership structure and activities
2 Describe the proposed project or activity 3 Provide a timeline for completing the proposed project or activity 4 Explain how the proposed project or activity will positively impact the community 5 Identify the specific communities or groups that will benefit 6 Describe how grant funds will be used and include the source and amounts ofmatching
funds or in-kind contributions ifany Itemize anticipated expenditures 7 If the grant will support an ongoing activity explain how it will be funded in the future
Attach
Proofofthe applicant organizations non-profit status
Applicant may be contacted during the review process and asked to provide a complete line item budget
Judith Ure
From Tony DeBone Sent Monday July 13 2015 1140 AM To Judith Ure Cc Tom Anderson Subject FW Lottery Grant Request for New Frying Pans Attachments ScanOOOlpdf
Judith
FYI
--Tony
From Mike Daly [mailtodalyexcgcom] Sent Tuesday July 07 2015 1041 AM To Tony DeBonei Tammy Baney Alan Unger Cc Dan Despotopulos Subject Lottery Grant Request for New Frying Pans
Commissioners and Dan Attached is the face page for a Lottery Grant Request for new frying pans for the Egg Crew at the Buckaroo Breakfast Last year we found some useable pans at the local thrift stores but even these were wore out and hardly serviceable The request is for $50000 based on 20 new pans at around $25 dollars a pan We will need egg turners and a couple of serving pans also which would be included in the purchase
I have recently turned in a grant request to Wall Mart here in Redmond for the pans and talked to the Store Manager this morning She said she gets about 8 requests a day for grants but seemed like she may find some pans in the store to donate to us I will let you know if any of this materializes
Also also hit up Fred Meyer for donations and the store manager says they do not donate to organizations any longer This was a corporate decision
Thank you for your consideration
Mike Daly
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Memorandum of Understanding
Internal On-Call Crisis Response Pool
Purpose
There are times the Mobile Crisis Assessment Team (MCA T) is in need of temporary coverage in I
order to provide services when MCAT is understaffed or when existing Crisis on-call staff is otherwise
unavailable At any given time MCAT requires a minimum of three (3) staff members but will
preferably have four (4) staff members at all times In order to ensUIe~continuity of services the
Deschutes County Health Services Department (DCHS) will implement an internal On-Call Crisis
Response Pool (Pool) The Poll will be activated in situations when MCAT is reduced below three (3)
staff members for any reason or at the supervisors discretion during extreme circumstances The Pool
will consist of three (3) staff members from the Health Services Department The Pool is completely
voluntary Employees who are in the pool may resign at any time with a reasonable notice not to exceed
two weeks
Process
When coverage needs have been identified the following process will be used to address unfilled
MCAT Shifts
1 Regular full-time Crisis staffwill provide coverage for unfilled shifts of hours on an onO-call
basis
2 When regular full-time Crisis staff is unable to provide coverage existing Crisis on-call staff
will be utilized to cover such shifts or hours
3 When existing Crisis on-call staff is unable to provide coverage the Pool will be used to cover
such shifts or hours
Qualifications
To be a member of the Pool a Health Services staff member must meet the following qualifications
1 The Employee must be a Behavioral Health Specialist II
2 The Employee must live within a 30 minute drive of St Charles Redmond and St Charles
Bend within 30 minutes ofbeing contacted with regard to an existing crisis situation
3 Each Member of the Pool must attend Civil Commitment Investigator Training within 6
33 months of being appointed to the Pool
34 4 The Employee must receive approval from their Supervisor to participate in the pool
35
36 The Pool will be reviewed at least annually to ensure all members meet these qualifications
37
38 In addition to the above stated qualifications preference will be given to Pool candidates who have the
39 following experience
40 1 Prior crisis civil commitment andor SPMI experience
41 2 Social Work or Counseling
42 3 When two or more staff has the same qualifications seniority will be the deciding factor
43
44 Training
45 1 The County will incur all costs associated with trainings associated with the Crisis PooL
46 2 The County will afford 4 hours of shadowing to staff selected for the Crisis Pool
47 Work Shift
48 Work Shift for Pool Members
49 I An MCAT shift is from 700 am to 700 pm or 700 pm to 700 am
50 2 On-call shifts will generally be 12 or 24 hours but Pool members may be called to fill only
51 portions of such shifts depending on MCAT team needs If the Crisis Team is unable to cover
52 MCA T needs during daytime hours a 24-hour shift may be required Otherwise a 12-hour shift
53 from 7 pm to 7 am may be sufficient
54 3 On-call shifts will be offered to individuals in the Pool on a rotating basis The rotation will be
55 established by the Crisis Team Supervisor andor the Program Manger Ifa Pool member is
56 unable to fill an on-call shift the Pool member will be skipped and the shift will be offered to
57 the next Pool member in the rotation
58 4 Providers in the Pool may work a maximum of48 hours in addition to the staff members
59 regular work schedule during anyone week period (for MCAT this would mean no more than
60 48 additional hours to standard schedule and per additional MCA T Scheduling and Employment
61 Agreement requirements)
62 5 Exceptions to the established Pool rotation can be made on an emergency basis at the discretion
63 of the Crisis Team supervisor andor Program Manager
64 6 Ifa Pool member wishes to cover hours on an on-call basis pursuant to this MOU that occur
65 during their normal work schedule or during hours they are otherwise scheduled to perform their
66 usual and customary job duties the Pool member must first obtain supervisory approval to do so
7)
67 and must use Time Management Leave (TML) to cover any hours they miss while covering
68 such hours pursuant to this MOU
69 7 Although shifts can vary dramatically based on the crisis calls received on average an MCAT
70 staff member spends about six (6) to nine (9) hours during a typical 12-hour shift responding to
71 a crisis call and documenting their services
72
73 Additional Duties
74 1 Attendance at the 700 am staff turnover meeting following a night on-call is required
75 middot2 Attendance at the 700 am turnover meeting following a day on-call may be required
76 3 Call-in options to the 700 am turnover meeting may 00 available
77
78 Further Information
79 1 MCAT County vehicle and mobile phone will be provided
80 2 MCAT Surface Pros will be utilized for documentation
81
82 Communication
83 1 If the Crisis Pool staff calls in for their following normal shift Admin Staff will be utilized to
84 call and cancel appointments for their clients
85
86 Stipends
87 1 A Pool member will receive a $250 stipend for 12-hour shift
88 2 A Pool member will receive a $500 for 24-hour shift
89 3 A Pool member unable to complete a shift (ie sick emergency ect) or who is utilized for only
90 a portion of a shift will be paid a prorated portion ofthe stipend based on the number of hours
91 completed divided by the total hours in the shift
92 4 No additional TML will accrue for Pool members for on-call shifts
93 5 Attendance at the 700 am staff turnover meeting is included in the stipend
94 6 Basis for Stipend - Under the MCA T contract employees are paid the equivalent of 10 hours
95 for a 24-hour shift A behavioral Health Specialist II is a grade 22A A 22A at step 9 is paid
96 $332003Ihr (or $332 for 10 hours of work) As a motivation to take the shifts the stipend
97 represents 15x the rate or $49 for 10 hours of work We rounded up to $500 The 12-hour shift
98 is half of the 24-hour shift
99
100 General Provisions
101 1 MCAT employees and members of the Pool are represent by AFSCME MCAT employees
102 AFSCME and Deschutes County agree that the terms and conditions of employment reflected in
103 and governed by this MOU are unique to MCAT and the Pool and do not create a precedent or
104 an enforceable proactive or policy or otherwise affect or impact in any way other County
105 employees covered by the AFSCME Collective Bargaining Agreement (CBA) Except for the
106 terms and conditions of employment unique to MCAT employees as stated fully in the MCAT
107 employees Operating Agreement as well as the members of the Pool that are agreed to herein
108 all terms and conditions of employment for MCAT employees and members ofthe Pool shall
109 otherwise be governed by the CBA Deschutes County personnel rules and policies andor
110 DCHS rules and policies To the extent there is any conflict between this MOU the terms and
111 conditions of the MCA T Employees Operating Agreement the terms and conditions ofthe
112 CBA Deschutes County Personnel rules and policies andor DCHS rules and polices the terms
113 and conditions of the MOU shall prevaiL
114 2 Should any provision or provisions of the MOU be construed by a court of competent
115 jurisdiction to be void invalid or unenforceable such construction shall affect only the
116 provision ofprovisions so construed and shall not affect impair or invalidate any of the other
117 provisions of this MOU which shall remain in full force and effect
118 3 The provisions ofthis MOU are contractual and are not mere recitals All terms provisions and
119 conditions of the MOU shall be binding upon and inure to the benefit ofthe parties and to their
120 respective heirs executors administrators agents representatives successors and assigns
121 4 This MOU shall be governed by and interpreted in accordance with the laws of the State of
122 Oregon
123 5 This MOU may be executed in two or more counterparts each of which together shall be
124 deemed an original but all of which together shall constitute one and the same instrument In
125 the event that any signature is delivered by facsimile transmission or bye-mail delivery of a
126 pdf format data file or a similar format such signature shall create a valid and binding
127 obligation of the party executing (or on whose behalf such signature is executed) with the same
128 force and effect as if such facsimile or pdf signature page is original thereof
129 6 Except as otherwise stated herein this MOU constitutes the entire agreement between the
130 parties concerning the subject matter hereof and supersedes any and all prior or
131 contemporaneous negations andor agreements between the parties whether written or oral
132 concerning the subject matter ofthis MOU which are not fully expressed herein This MOU
133 may not be modified or amended except by a writing signed by all parties to the MOU
134 7 This MOU will be in effect for 6 months from the date of signing and will be reviewed with the
135 Union and Management and will be reconsidered for renewal
136
137
138
139
140 Agreed to on this tI day ofJuly 2015
141
142 SIGNATURES
143
144
145
146
147
148
149
150
151 Oregon AFSCME
152
153
154
155
156
157
Deschutes County
Tom Anderson
County Administrator
Deschutes County
of the Cascades US Bank and a half dozen others OK also receives in-kind support from Combined Communications and Cascade Business News
How OK will be funded in the future
OK has been financially sustainable for 19 years our financial projections show that as a result of the restructuring our financial sustainability (positive cash flow) will return by January 1 2016
Judith Ure
From Jim Schell ltjimscheIl5gmailcomgt Sent Saturday July 18 2015 507 AM To Judith Ure Subject RE Discretionary Grant request Attachments Copy of 20150203 - 2015 OK Budgetxlsx Copy of OK Cash Forecast 6302015xlsx
Hi Judith
Sorry Im tardy in responding to your email Ive been traveling and couldnt access my files
Re your requests Im attaching the Budget for 2015 Im also attaching the Cash Flow forecast for the balance of the year You will note it shows a cash shortfall of $14126
The Cash Flow forecast is the tool were using for coming up with the funding needed We havent done a revised Budget because the budget is running pretty much as projected with the exception of membership revenues As you can see other than salaries were a low budget organization we dont spend much money We have a lot of volunteers with our new Board format well have 19 volunteer board members and 32 volunteer facilitators
In addition to our membership fees of $67000 we have $8000 in sponsor donations Those sponsors include Bank of the Cascades US Bank and Bendbroadband
The funding gap will be made up of increased membership fees which will come from our new management including the 19 member board We will also solicit new sponsors given our new messaging of being a job creation organization Most of our sponsor money comes in the month of January so we anticipate that once we reach January 1 well be healthy again
Please let me know if there are further questions you need answering Thanks for your help
Jim
Jim Schell Working on cool stuff JimSche1l5gmailcom 541-788-7137
TEDXBend
From Judith Ure [mailtoJudithUredeschutesorg] Sent Tuesday July 14 2015 1113 AM To Jim Schell Subject RE Discretionary Grant request
1
~~)~l4 OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Memberships Fees
$ TIer 1 $ TIer 2 $ Cancelled Membership TIer 1 $ Cancelled Membership TIer 2
Total Membership Fees
Jan
3555 1490
5045
Feb
2765 745
3510
Mar
3160 745
390S
8Rr
5530 1490
7020
Mi
5135 745
5880
Jun
5530 1490
7Ot()
Jul
3950
3950
~
6320 745
7065 -shy
~
7900 1490
9390
Oct
4345 745
5090
Nov
4740
4740
Dec
3555 1490
5045
Totals
56485 1117S
67660
Categorization
Revenue
Best Practices Seminar ticket sales Sponsorships
Total Best Practices Revenue Seminar Income - Not BP Annual Celebration
Ticket sales Title sponsorship income Table sponsorship income
1200
1200
1200
1200
1200
1200
2000
1200
1200
4800
4soo
2000
Revenue Revenue
Total Annual Celebration Revenue 2000 2000 Revenue Sponsorship Income
Patron sponsorships 6000 6000
Total Sponsorships 6000 6000 Revenue Mise Income 9 9 9 9 9 9 9 9 9 9 9 9 108 Revenue
TOTAL REVENUE 11054 4719 3914 8229 5889 7029 3959 7074 12599 6299 4749 5054 SO568
~~-~ I amp4k dhlfiSJU _) JMeSJb$tCB~ cMkJ MtU 24isa1iapoundtdkbAWampi4bkJASl
120
-1 0 -~~- PPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8QI ~ Jun Jul 8lamp ~ Oct Nov Dec Totals Catelorization Cost of Goods Sold Annual Celebration
Audio Visual 300 300 Foodmiddot a II attendees 3100 3100 Rent
Awards 120
linens 200 200 Flowers 250 250 Giveaways 350 350 Office Supplies 26 26
labor 500 500 Other expenses 200 200
Total Annual Celebration Costs 5046 5046 Variable
Best Practices
Advertising 46 46 46 46 184
Rent 180 180 180 180 720
Food 470 470 470 470 1880
Event registration 53 53 53 53 212
Total Best Practices Costs 749 749 749 749 2996 Variable
Seminar Othermiddot Best Practices NA Variable
TOTAL COGS 749 749 5795 749 8042
GROSS PROFIT 10305 4719 3914 7480 5889 7029 3959 7074 6804 5550 4749 5054 72526
~~~ lshy
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8Jlc MY Jun lui 8amp ~ Oct Nov Dec I2 Categorization Operating Expenses Payroll
Dir Bus Dev Position 200 200 200 200 200 200 200 200 200 200 200 200 2400 Fixed DBD - Variable (Member Renewal) 1766 1090 1367 2319 2058 2319 1383 2335 3287 1643 1659 1628 22852 Variable DBD - Variable (New Member) 296 296 296 296 296 296 1778 Variable Facilitator Managment Position 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 16500 Fixed Facilitator Manager - Variable a 947 1020 89185 2859 Variable Admin amp Finance Position BOO BOO 800 800 800 800 800 800 800 800 800 800 9600 Fixed Payroll Processing Fees Fixed Taxesbenefits 427 359 387 577 456 482 490 483 579 504 416 263 5421 Fixed
Total payroll amp Related 4692 4246 4253 6638 5014 5597 5393 5614 6365 5835 4575 3187 61409 General Operating Expense
Advertising 42 42 42 42 42 42 42 42 42 42 42 42 504 Fixed Marketing Bank charges Continuing educationstaff 5 5 5 5 5 5 5 5 5 5 5 5 60 Discretionary Duessubscriptions 250 250 Discretionary Equipment purchases 10 10 10 10 10 10 10 10 10 10 10 10 120 Discretionary Facilitator Training 350 350 700 Discretionary Team Facilitator Gift 50 50 Discretionary Team IT support Discretionary InternetFax Telephone 70 70 70 70 70 70 70 70 70 70 70 70 840 Fixed Insurance- liability 560 560 Fixed Insurance- 0amp0 507 287 287 1081 Fixed Ucense amp fees 50 SO 50 150 Fixed Meals -business 50 50 50 50 50 50 50 50 50 SO 50 50 600 Discretionary Merchant program 100 100 100 100 100 100 100 100 100 100 100 100 1200 Fixed Mileage expense 100 100 100 100 100 100 100 100 100 100 100 100 1200 Discretionary Office supplies 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Postage 50 50 100 Discretionary Printing and design 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Marketing Professional fees 200 200 Fixed Rent Fixed Website hostingsupport 58 58 58 58 58 58 58 58 58 58 58 58 696 Fixed Marketing Miscellaneous expenses 40 40 40 40 40 40 40 40 40 40 40 40 480 Discretionary $1250 to Marketing
Total General Operating Expenses 865 515 715 515 1372 1125 615 802 515 B02 915 515 9271
TOTAL OPERATING EX PENSE 5557 4761 4968 7153 6386 6722 6008 6416 6880 6637 5490 3702 70680
NET INCOME (LOSS) 4748 (42) (1054) 327 (497) 307 (2049) 658 (76) (1087) (741) 1353 1846
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar AI[ ~ l Jul i11I ~ Oct Nov Dec Tot~-~ Categorization
Bllslune Budget by category Jan Feb Mar Apr Mav Jun Jul Aug Sap Oct Nov Dec Totals
Revenue Budget Expense Discretionary Expense Variable Expense Fixed
Budget Surplus (Deficit)
$ $ $ $ $
11054 545
2515 3247 4748
$ $ $ $ $
4719 245
1387 3129
(42)
$ 3914 $ 245
$ 1367 $ 3357 $ (1054)
$ $ $ $ $
8229 245
4311 3347
327
$ 5889 $ 595 $ 2058
$ 3733 $ (497)
$ 7029 $ 245 $ 2615 $ 3862 $ 307
$ $ $ $ $
3959 345
2402 3260
(2049)
$ $ $ $ $
7074 245
2631 3540
658
$ 12599 $ 245 $ 9081
$ 3349 $ (76)
$ $ $ $ $
6299 245
3580 3561
(1087)
$ 4749 $ 595 $ 1659 $ 3236 $ (741)
$ $ $ $ $
5054 245
1924 1533 1353
$ 80568 $ 4040 $ 35530 $ 39152 $ 1846
Revenue Discretionary Variable Fixed
Reserve Budget $ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846 Cash + Cum Surplus
cantingeneYPIanCostSaVlnpbullmiddotmiddot -Mar Apr May Jull Jut AlIi Sap Oct Nov Dec Totals
Potential Cost Savings Discretionary $ 109 $ 49 $ 49 $ 49 $ 119 $ 49 $ 69 $ 49 $ 49 $ 49 $ 119 $ 49 $ Variable $ 251 $ 139 $ 137 $ 431 $ 206 $ 262 $ 240 $ 263 $ 908 $ 358 $ 166 $ 192 $ Fixed $ $ $ $ $ $ $ $ $ $ $ $ $
3553
4361Maximum Cost SavIngs $ 360 $ 188 $ 186 $ 4SO $ 325 $ 311 $ 309 $ 312 $ 957 $ 407 $ 285 $ 241 $ Target of Above
Talllet Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ I 0i6 I Expense Target $ 6306 $ 4761 $ 4968 $ 7902 $ 6386 $ 6722 $ 6008 $ 6416 $ 12675 $ 7386 $ 5490 $ 3702 $ 78722
RasUItIIIIQ$Ii PIofiIe] ~ CiMar Apr May middotJUII Jul Aug Sap ~ Nov Dec
Starting Cash Position ~~~$ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494
Budgets Surplus (Deficit) Above $ 4748 $ (42) $ (1054) $ 327 $ (497) $ 307 $ (2049) $ 658 $ (76) $ (1087) $ (741) $ 1353
Add Back Target Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846Reserve Target $ 7748 $ 7706 $ 6652 $ 6978
Notd
l1~~r~~11rM----middot-~middotmiddotil~(gt1-~~~~ jiRS amp1_ampamp)1 iJi I$i k14dMW Ki$ 6 bull Wi
opportunity Knocks
Cash Forecast Projected Projected Projected Projected Projected Projected
73115 83115 93015 103015 113015 123115 Cash Balance 10693 6524 (1642) (2931) (7178) (9422) Less June payroll paid in July (5104) Receipts
Dues 4000 I 1710 I 739~ I nnm~~ 5215 I 2355 Sponsorships
Grants
Other
Total Receipts 4000 1110 1399 3099 5215 2355
Disbursements
Payroll amp Related
Marketing Related
Rent
Office Expenses
Dues amp Subscriptions
Insurance
Mileage
Merchant Charges
Meals
Facilitator Training
Misc
2450 8830 7929 6300 6300 6300 82 82 82 82 82 82
244 244 244 244 244 208 158 158 158 158 158
287 287 100 100 100 100 100 100 100 100 100 100 100 100 50 50 50 50 50 50
350 75 25 25 25 75 25
Ttl Disbursements 3065 9816 8688 1346 1459 1059
Ending Cash 6524 (1642) (2931) (1118) (9422) (14126)
Address
Contact Name(s) I--~---==--tf--------
Deschutes County Board ofCommissioners PO Box 6005 Bend OR 97701-6005
1300 NW Wall Street Suite 200 Bend OR Telephone 541-388-6571 Fax 541-385-3202
Website ~~9eschutC1iOll
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Todays Date I ( -7 - I ) IProject Name I fQf1VOO 13 r-toJ(JJjJS r Project Beginning Date I 3 ~ - J- IProject End Date I g --z - (b
AmountRequested rr$Cgt~tgt7J DateFnndsNeeded1I bur 7- -~I
Fax I Node -------S--~-~-------r
On a separate sheet(s) please briefly answer the foUowing questions
1 Describe the applicant organization including its purpose leadership structure and activities
2 Describe the proposed project or activity 3 Provide a timeline for completing the proposed project or activity 4 Explain how the proposed project or activity will positively impact the community 5 Identify the specific communities or groups that will benefit 6 Describe how grant funds will be used and include the source and amounts ofmatching
funds or in-kind contributions ifany Itemize anticipated expenditures 7 If the grant will support an ongoing activity explain how it will be funded in the future
Attach
Proofofthe applicant organizations non-profit status
Applicant may be contacted during the review process and asked to provide a complete line item budget
Judith Ure
From Tony DeBone Sent Monday July 13 2015 1140 AM To Judith Ure Cc Tom Anderson Subject FW Lottery Grant Request for New Frying Pans Attachments ScanOOOlpdf
Judith
FYI
--Tony
From Mike Daly [mailtodalyexcgcom] Sent Tuesday July 07 2015 1041 AM To Tony DeBonei Tammy Baney Alan Unger Cc Dan Despotopulos Subject Lottery Grant Request for New Frying Pans
Commissioners and Dan Attached is the face page for a Lottery Grant Request for new frying pans for the Egg Crew at the Buckaroo Breakfast Last year we found some useable pans at the local thrift stores but even these were wore out and hardly serviceable The request is for $50000 based on 20 new pans at around $25 dollars a pan We will need egg turners and a couple of serving pans also which would be included in the purchase
I have recently turned in a grant request to Wall Mart here in Redmond for the pans and talked to the Store Manager this morning She said she gets about 8 requests a day for grants but seemed like she may find some pans in the store to donate to us I will let you know if any of this materializes
Also also hit up Fred Meyer for donations and the store manager says they do not donate to organizations any longer This was a corporate decision
Thank you for your consideration
Mike Daly
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Memorandum of Understanding
Internal On-Call Crisis Response Pool
Purpose
There are times the Mobile Crisis Assessment Team (MCA T) is in need of temporary coverage in I
order to provide services when MCAT is understaffed or when existing Crisis on-call staff is otherwise
unavailable At any given time MCAT requires a minimum of three (3) staff members but will
preferably have four (4) staff members at all times In order to ensUIe~continuity of services the
Deschutes County Health Services Department (DCHS) will implement an internal On-Call Crisis
Response Pool (Pool) The Poll will be activated in situations when MCAT is reduced below three (3)
staff members for any reason or at the supervisors discretion during extreme circumstances The Pool
will consist of three (3) staff members from the Health Services Department The Pool is completely
voluntary Employees who are in the pool may resign at any time with a reasonable notice not to exceed
two weeks
Process
When coverage needs have been identified the following process will be used to address unfilled
MCAT Shifts
1 Regular full-time Crisis staffwill provide coverage for unfilled shifts of hours on an onO-call
basis
2 When regular full-time Crisis staff is unable to provide coverage existing Crisis on-call staff
will be utilized to cover such shifts or hours
3 When existing Crisis on-call staff is unable to provide coverage the Pool will be used to cover
such shifts or hours
Qualifications
To be a member of the Pool a Health Services staff member must meet the following qualifications
1 The Employee must be a Behavioral Health Specialist II
2 The Employee must live within a 30 minute drive of St Charles Redmond and St Charles
Bend within 30 minutes ofbeing contacted with regard to an existing crisis situation
3 Each Member of the Pool must attend Civil Commitment Investigator Training within 6
33 months of being appointed to the Pool
34 4 The Employee must receive approval from their Supervisor to participate in the pool
35
36 The Pool will be reviewed at least annually to ensure all members meet these qualifications
37
38 In addition to the above stated qualifications preference will be given to Pool candidates who have the
39 following experience
40 1 Prior crisis civil commitment andor SPMI experience
41 2 Social Work or Counseling
42 3 When two or more staff has the same qualifications seniority will be the deciding factor
43
44 Training
45 1 The County will incur all costs associated with trainings associated with the Crisis PooL
46 2 The County will afford 4 hours of shadowing to staff selected for the Crisis Pool
47 Work Shift
48 Work Shift for Pool Members
49 I An MCAT shift is from 700 am to 700 pm or 700 pm to 700 am
50 2 On-call shifts will generally be 12 or 24 hours but Pool members may be called to fill only
51 portions of such shifts depending on MCAT team needs If the Crisis Team is unable to cover
52 MCA T needs during daytime hours a 24-hour shift may be required Otherwise a 12-hour shift
53 from 7 pm to 7 am may be sufficient
54 3 On-call shifts will be offered to individuals in the Pool on a rotating basis The rotation will be
55 established by the Crisis Team Supervisor andor the Program Manger Ifa Pool member is
56 unable to fill an on-call shift the Pool member will be skipped and the shift will be offered to
57 the next Pool member in the rotation
58 4 Providers in the Pool may work a maximum of48 hours in addition to the staff members
59 regular work schedule during anyone week period (for MCAT this would mean no more than
60 48 additional hours to standard schedule and per additional MCA T Scheduling and Employment
61 Agreement requirements)
62 5 Exceptions to the established Pool rotation can be made on an emergency basis at the discretion
63 of the Crisis Team supervisor andor Program Manager
64 6 Ifa Pool member wishes to cover hours on an on-call basis pursuant to this MOU that occur
65 during their normal work schedule or during hours they are otherwise scheduled to perform their
66 usual and customary job duties the Pool member must first obtain supervisory approval to do so
7)
67 and must use Time Management Leave (TML) to cover any hours they miss while covering
68 such hours pursuant to this MOU
69 7 Although shifts can vary dramatically based on the crisis calls received on average an MCAT
70 staff member spends about six (6) to nine (9) hours during a typical 12-hour shift responding to
71 a crisis call and documenting their services
72
73 Additional Duties
74 1 Attendance at the 700 am staff turnover meeting following a night on-call is required
75 middot2 Attendance at the 700 am turnover meeting following a day on-call may be required
76 3 Call-in options to the 700 am turnover meeting may 00 available
77
78 Further Information
79 1 MCAT County vehicle and mobile phone will be provided
80 2 MCAT Surface Pros will be utilized for documentation
81
82 Communication
83 1 If the Crisis Pool staff calls in for their following normal shift Admin Staff will be utilized to
84 call and cancel appointments for their clients
85
86 Stipends
87 1 A Pool member will receive a $250 stipend for 12-hour shift
88 2 A Pool member will receive a $500 for 24-hour shift
89 3 A Pool member unable to complete a shift (ie sick emergency ect) or who is utilized for only
90 a portion of a shift will be paid a prorated portion ofthe stipend based on the number of hours
91 completed divided by the total hours in the shift
92 4 No additional TML will accrue for Pool members for on-call shifts
93 5 Attendance at the 700 am staff turnover meeting is included in the stipend
94 6 Basis for Stipend - Under the MCA T contract employees are paid the equivalent of 10 hours
95 for a 24-hour shift A behavioral Health Specialist II is a grade 22A A 22A at step 9 is paid
96 $332003Ihr (or $332 for 10 hours of work) As a motivation to take the shifts the stipend
97 represents 15x the rate or $49 for 10 hours of work We rounded up to $500 The 12-hour shift
98 is half of the 24-hour shift
99
100 General Provisions
101 1 MCAT employees and members of the Pool are represent by AFSCME MCAT employees
102 AFSCME and Deschutes County agree that the terms and conditions of employment reflected in
103 and governed by this MOU are unique to MCAT and the Pool and do not create a precedent or
104 an enforceable proactive or policy or otherwise affect or impact in any way other County
105 employees covered by the AFSCME Collective Bargaining Agreement (CBA) Except for the
106 terms and conditions of employment unique to MCAT employees as stated fully in the MCAT
107 employees Operating Agreement as well as the members of the Pool that are agreed to herein
108 all terms and conditions of employment for MCAT employees and members ofthe Pool shall
109 otherwise be governed by the CBA Deschutes County personnel rules and policies andor
110 DCHS rules and policies To the extent there is any conflict between this MOU the terms and
111 conditions of the MCA T Employees Operating Agreement the terms and conditions ofthe
112 CBA Deschutes County Personnel rules and policies andor DCHS rules and polices the terms
113 and conditions of the MOU shall prevaiL
114 2 Should any provision or provisions of the MOU be construed by a court of competent
115 jurisdiction to be void invalid or unenforceable such construction shall affect only the
116 provision ofprovisions so construed and shall not affect impair or invalidate any of the other
117 provisions of this MOU which shall remain in full force and effect
118 3 The provisions ofthis MOU are contractual and are not mere recitals All terms provisions and
119 conditions of the MOU shall be binding upon and inure to the benefit ofthe parties and to their
120 respective heirs executors administrators agents representatives successors and assigns
121 4 This MOU shall be governed by and interpreted in accordance with the laws of the State of
122 Oregon
123 5 This MOU may be executed in two or more counterparts each of which together shall be
124 deemed an original but all of which together shall constitute one and the same instrument In
125 the event that any signature is delivered by facsimile transmission or bye-mail delivery of a
126 pdf format data file or a similar format such signature shall create a valid and binding
127 obligation of the party executing (or on whose behalf such signature is executed) with the same
128 force and effect as if such facsimile or pdf signature page is original thereof
129 6 Except as otherwise stated herein this MOU constitutes the entire agreement between the
130 parties concerning the subject matter hereof and supersedes any and all prior or
131 contemporaneous negations andor agreements between the parties whether written or oral
132 concerning the subject matter ofthis MOU which are not fully expressed herein This MOU
133 may not be modified or amended except by a writing signed by all parties to the MOU
134 7 This MOU will be in effect for 6 months from the date of signing and will be reviewed with the
135 Union and Management and will be reconsidered for renewal
136
137
138
139
140 Agreed to on this tI day ofJuly 2015
141
142 SIGNATURES
143
144
145
146
147
148
149
150
151 Oregon AFSCME
152
153
154
155
156
157
Deschutes County
Tom Anderson
County Administrator
Deschutes County
Judith Ure
From Jim Schell ltjimscheIl5gmailcomgt Sent Saturday July 18 2015 507 AM To Judith Ure Subject RE Discretionary Grant request Attachments Copy of 20150203 - 2015 OK Budgetxlsx Copy of OK Cash Forecast 6302015xlsx
Hi Judith
Sorry Im tardy in responding to your email Ive been traveling and couldnt access my files
Re your requests Im attaching the Budget for 2015 Im also attaching the Cash Flow forecast for the balance of the year You will note it shows a cash shortfall of $14126
The Cash Flow forecast is the tool were using for coming up with the funding needed We havent done a revised Budget because the budget is running pretty much as projected with the exception of membership revenues As you can see other than salaries were a low budget organization we dont spend much money We have a lot of volunteers with our new Board format well have 19 volunteer board members and 32 volunteer facilitators
In addition to our membership fees of $67000 we have $8000 in sponsor donations Those sponsors include Bank of the Cascades US Bank and Bendbroadband
The funding gap will be made up of increased membership fees which will come from our new management including the 19 member board We will also solicit new sponsors given our new messaging of being a job creation organization Most of our sponsor money comes in the month of January so we anticipate that once we reach January 1 well be healthy again
Please let me know if there are further questions you need answering Thanks for your help
Jim
Jim Schell Working on cool stuff JimSche1l5gmailcom 541-788-7137
TEDXBend
From Judith Ure [mailtoJudithUredeschutesorg] Sent Tuesday July 14 2015 1113 AM To Jim Schell Subject RE Discretionary Grant request
1
~~)~l4 OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Memberships Fees
$ TIer 1 $ TIer 2 $ Cancelled Membership TIer 1 $ Cancelled Membership TIer 2
Total Membership Fees
Jan
3555 1490
5045
Feb
2765 745
3510
Mar
3160 745
390S
8Rr
5530 1490
7020
Mi
5135 745
5880
Jun
5530 1490
7Ot()
Jul
3950
3950
~
6320 745
7065 -shy
~
7900 1490
9390
Oct
4345 745
5090
Nov
4740
4740
Dec
3555 1490
5045
Totals
56485 1117S
67660
Categorization
Revenue
Best Practices Seminar ticket sales Sponsorships
Total Best Practices Revenue Seminar Income - Not BP Annual Celebration
Ticket sales Title sponsorship income Table sponsorship income
1200
1200
1200
1200
1200
1200
2000
1200
1200
4800
4soo
2000
Revenue Revenue
Total Annual Celebration Revenue 2000 2000 Revenue Sponsorship Income
Patron sponsorships 6000 6000
Total Sponsorships 6000 6000 Revenue Mise Income 9 9 9 9 9 9 9 9 9 9 9 9 108 Revenue
TOTAL REVENUE 11054 4719 3914 8229 5889 7029 3959 7074 12599 6299 4749 5054 SO568
~~-~ I amp4k dhlfiSJU _) JMeSJb$tCB~ cMkJ MtU 24isa1iapoundtdkbAWampi4bkJASl
120
-1 0 -~~- PPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8QI ~ Jun Jul 8lamp ~ Oct Nov Dec Totals Catelorization Cost of Goods Sold Annual Celebration
Audio Visual 300 300 Foodmiddot a II attendees 3100 3100 Rent
Awards 120
linens 200 200 Flowers 250 250 Giveaways 350 350 Office Supplies 26 26
labor 500 500 Other expenses 200 200
Total Annual Celebration Costs 5046 5046 Variable
Best Practices
Advertising 46 46 46 46 184
Rent 180 180 180 180 720
Food 470 470 470 470 1880
Event registration 53 53 53 53 212
Total Best Practices Costs 749 749 749 749 2996 Variable
Seminar Othermiddot Best Practices NA Variable
TOTAL COGS 749 749 5795 749 8042
GROSS PROFIT 10305 4719 3914 7480 5889 7029 3959 7074 6804 5550 4749 5054 72526
~~~ lshy
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8Jlc MY Jun lui 8amp ~ Oct Nov Dec I2 Categorization Operating Expenses Payroll
Dir Bus Dev Position 200 200 200 200 200 200 200 200 200 200 200 200 2400 Fixed DBD - Variable (Member Renewal) 1766 1090 1367 2319 2058 2319 1383 2335 3287 1643 1659 1628 22852 Variable DBD - Variable (New Member) 296 296 296 296 296 296 1778 Variable Facilitator Managment Position 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 16500 Fixed Facilitator Manager - Variable a 947 1020 89185 2859 Variable Admin amp Finance Position BOO BOO 800 800 800 800 800 800 800 800 800 800 9600 Fixed Payroll Processing Fees Fixed Taxesbenefits 427 359 387 577 456 482 490 483 579 504 416 263 5421 Fixed
Total payroll amp Related 4692 4246 4253 6638 5014 5597 5393 5614 6365 5835 4575 3187 61409 General Operating Expense
Advertising 42 42 42 42 42 42 42 42 42 42 42 42 504 Fixed Marketing Bank charges Continuing educationstaff 5 5 5 5 5 5 5 5 5 5 5 5 60 Discretionary Duessubscriptions 250 250 Discretionary Equipment purchases 10 10 10 10 10 10 10 10 10 10 10 10 120 Discretionary Facilitator Training 350 350 700 Discretionary Team Facilitator Gift 50 50 Discretionary Team IT support Discretionary InternetFax Telephone 70 70 70 70 70 70 70 70 70 70 70 70 840 Fixed Insurance- liability 560 560 Fixed Insurance- 0amp0 507 287 287 1081 Fixed Ucense amp fees 50 SO 50 150 Fixed Meals -business 50 50 50 50 50 50 50 50 50 SO 50 50 600 Discretionary Merchant program 100 100 100 100 100 100 100 100 100 100 100 100 1200 Fixed Mileage expense 100 100 100 100 100 100 100 100 100 100 100 100 1200 Discretionary Office supplies 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Postage 50 50 100 Discretionary Printing and design 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Marketing Professional fees 200 200 Fixed Rent Fixed Website hostingsupport 58 58 58 58 58 58 58 58 58 58 58 58 696 Fixed Marketing Miscellaneous expenses 40 40 40 40 40 40 40 40 40 40 40 40 480 Discretionary $1250 to Marketing
Total General Operating Expenses 865 515 715 515 1372 1125 615 802 515 B02 915 515 9271
TOTAL OPERATING EX PENSE 5557 4761 4968 7153 6386 6722 6008 6416 6880 6637 5490 3702 70680
NET INCOME (LOSS) 4748 (42) (1054) 327 (497) 307 (2049) 658 (76) (1087) (741) 1353 1846
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar AI[ ~ l Jul i11I ~ Oct Nov Dec Tot~-~ Categorization
Bllslune Budget by category Jan Feb Mar Apr Mav Jun Jul Aug Sap Oct Nov Dec Totals
Revenue Budget Expense Discretionary Expense Variable Expense Fixed
Budget Surplus (Deficit)
$ $ $ $ $
11054 545
2515 3247 4748
$ $ $ $ $
4719 245
1387 3129
(42)
$ 3914 $ 245
$ 1367 $ 3357 $ (1054)
$ $ $ $ $
8229 245
4311 3347
327
$ 5889 $ 595 $ 2058
$ 3733 $ (497)
$ 7029 $ 245 $ 2615 $ 3862 $ 307
$ $ $ $ $
3959 345
2402 3260
(2049)
$ $ $ $ $
7074 245
2631 3540
658
$ 12599 $ 245 $ 9081
$ 3349 $ (76)
$ $ $ $ $
6299 245
3580 3561
(1087)
$ 4749 $ 595 $ 1659 $ 3236 $ (741)
$ $ $ $ $
5054 245
1924 1533 1353
$ 80568 $ 4040 $ 35530 $ 39152 $ 1846
Revenue Discretionary Variable Fixed
Reserve Budget $ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846 Cash + Cum Surplus
cantingeneYPIanCostSaVlnpbullmiddotmiddot -Mar Apr May Jull Jut AlIi Sap Oct Nov Dec Totals
Potential Cost Savings Discretionary $ 109 $ 49 $ 49 $ 49 $ 119 $ 49 $ 69 $ 49 $ 49 $ 49 $ 119 $ 49 $ Variable $ 251 $ 139 $ 137 $ 431 $ 206 $ 262 $ 240 $ 263 $ 908 $ 358 $ 166 $ 192 $ Fixed $ $ $ $ $ $ $ $ $ $ $ $ $
3553
4361Maximum Cost SavIngs $ 360 $ 188 $ 186 $ 4SO $ 325 $ 311 $ 309 $ 312 $ 957 $ 407 $ 285 $ 241 $ Target of Above
Talllet Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ I 0i6 I Expense Target $ 6306 $ 4761 $ 4968 $ 7902 $ 6386 $ 6722 $ 6008 $ 6416 $ 12675 $ 7386 $ 5490 $ 3702 $ 78722
RasUItIIIIQ$Ii PIofiIe] ~ CiMar Apr May middotJUII Jul Aug Sap ~ Nov Dec
Starting Cash Position ~~~$ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494
Budgets Surplus (Deficit) Above $ 4748 $ (42) $ (1054) $ 327 $ (497) $ 307 $ (2049) $ 658 $ (76) $ (1087) $ (741) $ 1353
Add Back Target Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846Reserve Target $ 7748 $ 7706 $ 6652 $ 6978
Notd
l1~~r~~11rM----middot-~middotmiddotil~(gt1-~~~~ jiRS amp1_ampamp)1 iJi I$i k14dMW Ki$ 6 bull Wi
opportunity Knocks
Cash Forecast Projected Projected Projected Projected Projected Projected
73115 83115 93015 103015 113015 123115 Cash Balance 10693 6524 (1642) (2931) (7178) (9422) Less June payroll paid in July (5104) Receipts
Dues 4000 I 1710 I 739~ I nnm~~ 5215 I 2355 Sponsorships
Grants
Other
Total Receipts 4000 1110 1399 3099 5215 2355
Disbursements
Payroll amp Related
Marketing Related
Rent
Office Expenses
Dues amp Subscriptions
Insurance
Mileage
Merchant Charges
Meals
Facilitator Training
Misc
2450 8830 7929 6300 6300 6300 82 82 82 82 82 82
244 244 244 244 244 208 158 158 158 158 158
287 287 100 100 100 100 100 100 100 100 100 100 100 100 50 50 50 50 50 50
350 75 25 25 25 75 25
Ttl Disbursements 3065 9816 8688 1346 1459 1059
Ending Cash 6524 (1642) (2931) (1118) (9422) (14126)
Address
Contact Name(s) I--~---==--tf--------
Deschutes County Board ofCommissioners PO Box 6005 Bend OR 97701-6005
1300 NW Wall Street Suite 200 Bend OR Telephone 541-388-6571 Fax 541-385-3202
Website ~~9eschutC1iOll
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Todays Date I ( -7 - I ) IProject Name I fQf1VOO 13 r-toJ(JJjJS r Project Beginning Date I 3 ~ - J- IProject End Date I g --z - (b
AmountRequested rr$Cgt~tgt7J DateFnndsNeeded1I bur 7- -~I
Fax I Node -------S--~-~-------r
On a separate sheet(s) please briefly answer the foUowing questions
1 Describe the applicant organization including its purpose leadership structure and activities
2 Describe the proposed project or activity 3 Provide a timeline for completing the proposed project or activity 4 Explain how the proposed project or activity will positively impact the community 5 Identify the specific communities or groups that will benefit 6 Describe how grant funds will be used and include the source and amounts ofmatching
funds or in-kind contributions ifany Itemize anticipated expenditures 7 If the grant will support an ongoing activity explain how it will be funded in the future
Attach
Proofofthe applicant organizations non-profit status
Applicant may be contacted during the review process and asked to provide a complete line item budget
Judith Ure
From Tony DeBone Sent Monday July 13 2015 1140 AM To Judith Ure Cc Tom Anderson Subject FW Lottery Grant Request for New Frying Pans Attachments ScanOOOlpdf
Judith
FYI
--Tony
From Mike Daly [mailtodalyexcgcom] Sent Tuesday July 07 2015 1041 AM To Tony DeBonei Tammy Baney Alan Unger Cc Dan Despotopulos Subject Lottery Grant Request for New Frying Pans
Commissioners and Dan Attached is the face page for a Lottery Grant Request for new frying pans for the Egg Crew at the Buckaroo Breakfast Last year we found some useable pans at the local thrift stores but even these were wore out and hardly serviceable The request is for $50000 based on 20 new pans at around $25 dollars a pan We will need egg turners and a couple of serving pans also which would be included in the purchase
I have recently turned in a grant request to Wall Mart here in Redmond for the pans and talked to the Store Manager this morning She said she gets about 8 requests a day for grants but seemed like she may find some pans in the store to donate to us I will let you know if any of this materializes
Also also hit up Fred Meyer for donations and the store manager says they do not donate to organizations any longer This was a corporate decision
Thank you for your consideration
Mike Daly
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Memorandum of Understanding
Internal On-Call Crisis Response Pool
Purpose
There are times the Mobile Crisis Assessment Team (MCA T) is in need of temporary coverage in I
order to provide services when MCAT is understaffed or when existing Crisis on-call staff is otherwise
unavailable At any given time MCAT requires a minimum of three (3) staff members but will
preferably have four (4) staff members at all times In order to ensUIe~continuity of services the
Deschutes County Health Services Department (DCHS) will implement an internal On-Call Crisis
Response Pool (Pool) The Poll will be activated in situations when MCAT is reduced below three (3)
staff members for any reason or at the supervisors discretion during extreme circumstances The Pool
will consist of three (3) staff members from the Health Services Department The Pool is completely
voluntary Employees who are in the pool may resign at any time with a reasonable notice not to exceed
two weeks
Process
When coverage needs have been identified the following process will be used to address unfilled
MCAT Shifts
1 Regular full-time Crisis staffwill provide coverage for unfilled shifts of hours on an onO-call
basis
2 When regular full-time Crisis staff is unable to provide coverage existing Crisis on-call staff
will be utilized to cover such shifts or hours
3 When existing Crisis on-call staff is unable to provide coverage the Pool will be used to cover
such shifts or hours
Qualifications
To be a member of the Pool a Health Services staff member must meet the following qualifications
1 The Employee must be a Behavioral Health Specialist II
2 The Employee must live within a 30 minute drive of St Charles Redmond and St Charles
Bend within 30 minutes ofbeing contacted with regard to an existing crisis situation
3 Each Member of the Pool must attend Civil Commitment Investigator Training within 6
33 months of being appointed to the Pool
34 4 The Employee must receive approval from their Supervisor to participate in the pool
35
36 The Pool will be reviewed at least annually to ensure all members meet these qualifications
37
38 In addition to the above stated qualifications preference will be given to Pool candidates who have the
39 following experience
40 1 Prior crisis civil commitment andor SPMI experience
41 2 Social Work or Counseling
42 3 When two or more staff has the same qualifications seniority will be the deciding factor
43
44 Training
45 1 The County will incur all costs associated with trainings associated with the Crisis PooL
46 2 The County will afford 4 hours of shadowing to staff selected for the Crisis Pool
47 Work Shift
48 Work Shift for Pool Members
49 I An MCAT shift is from 700 am to 700 pm or 700 pm to 700 am
50 2 On-call shifts will generally be 12 or 24 hours but Pool members may be called to fill only
51 portions of such shifts depending on MCAT team needs If the Crisis Team is unable to cover
52 MCA T needs during daytime hours a 24-hour shift may be required Otherwise a 12-hour shift
53 from 7 pm to 7 am may be sufficient
54 3 On-call shifts will be offered to individuals in the Pool on a rotating basis The rotation will be
55 established by the Crisis Team Supervisor andor the Program Manger Ifa Pool member is
56 unable to fill an on-call shift the Pool member will be skipped and the shift will be offered to
57 the next Pool member in the rotation
58 4 Providers in the Pool may work a maximum of48 hours in addition to the staff members
59 regular work schedule during anyone week period (for MCAT this would mean no more than
60 48 additional hours to standard schedule and per additional MCA T Scheduling and Employment
61 Agreement requirements)
62 5 Exceptions to the established Pool rotation can be made on an emergency basis at the discretion
63 of the Crisis Team supervisor andor Program Manager
64 6 Ifa Pool member wishes to cover hours on an on-call basis pursuant to this MOU that occur
65 during their normal work schedule or during hours they are otherwise scheduled to perform their
66 usual and customary job duties the Pool member must first obtain supervisory approval to do so
7)
67 and must use Time Management Leave (TML) to cover any hours they miss while covering
68 such hours pursuant to this MOU
69 7 Although shifts can vary dramatically based on the crisis calls received on average an MCAT
70 staff member spends about six (6) to nine (9) hours during a typical 12-hour shift responding to
71 a crisis call and documenting their services
72
73 Additional Duties
74 1 Attendance at the 700 am staff turnover meeting following a night on-call is required
75 middot2 Attendance at the 700 am turnover meeting following a day on-call may be required
76 3 Call-in options to the 700 am turnover meeting may 00 available
77
78 Further Information
79 1 MCAT County vehicle and mobile phone will be provided
80 2 MCAT Surface Pros will be utilized for documentation
81
82 Communication
83 1 If the Crisis Pool staff calls in for their following normal shift Admin Staff will be utilized to
84 call and cancel appointments for their clients
85
86 Stipends
87 1 A Pool member will receive a $250 stipend for 12-hour shift
88 2 A Pool member will receive a $500 for 24-hour shift
89 3 A Pool member unable to complete a shift (ie sick emergency ect) or who is utilized for only
90 a portion of a shift will be paid a prorated portion ofthe stipend based on the number of hours
91 completed divided by the total hours in the shift
92 4 No additional TML will accrue for Pool members for on-call shifts
93 5 Attendance at the 700 am staff turnover meeting is included in the stipend
94 6 Basis for Stipend - Under the MCA T contract employees are paid the equivalent of 10 hours
95 for a 24-hour shift A behavioral Health Specialist II is a grade 22A A 22A at step 9 is paid
96 $332003Ihr (or $332 for 10 hours of work) As a motivation to take the shifts the stipend
97 represents 15x the rate or $49 for 10 hours of work We rounded up to $500 The 12-hour shift
98 is half of the 24-hour shift
99
100 General Provisions
101 1 MCAT employees and members of the Pool are represent by AFSCME MCAT employees
102 AFSCME and Deschutes County agree that the terms and conditions of employment reflected in
103 and governed by this MOU are unique to MCAT and the Pool and do not create a precedent or
104 an enforceable proactive or policy or otherwise affect or impact in any way other County
105 employees covered by the AFSCME Collective Bargaining Agreement (CBA) Except for the
106 terms and conditions of employment unique to MCAT employees as stated fully in the MCAT
107 employees Operating Agreement as well as the members of the Pool that are agreed to herein
108 all terms and conditions of employment for MCAT employees and members ofthe Pool shall
109 otherwise be governed by the CBA Deschutes County personnel rules and policies andor
110 DCHS rules and policies To the extent there is any conflict between this MOU the terms and
111 conditions of the MCA T Employees Operating Agreement the terms and conditions ofthe
112 CBA Deschutes County Personnel rules and policies andor DCHS rules and polices the terms
113 and conditions of the MOU shall prevaiL
114 2 Should any provision or provisions of the MOU be construed by a court of competent
115 jurisdiction to be void invalid or unenforceable such construction shall affect only the
116 provision ofprovisions so construed and shall not affect impair or invalidate any of the other
117 provisions of this MOU which shall remain in full force and effect
118 3 The provisions ofthis MOU are contractual and are not mere recitals All terms provisions and
119 conditions of the MOU shall be binding upon and inure to the benefit ofthe parties and to their
120 respective heirs executors administrators agents representatives successors and assigns
121 4 This MOU shall be governed by and interpreted in accordance with the laws of the State of
122 Oregon
123 5 This MOU may be executed in two or more counterparts each of which together shall be
124 deemed an original but all of which together shall constitute one and the same instrument In
125 the event that any signature is delivered by facsimile transmission or bye-mail delivery of a
126 pdf format data file or a similar format such signature shall create a valid and binding
127 obligation of the party executing (or on whose behalf such signature is executed) with the same
128 force and effect as if such facsimile or pdf signature page is original thereof
129 6 Except as otherwise stated herein this MOU constitutes the entire agreement between the
130 parties concerning the subject matter hereof and supersedes any and all prior or
131 contemporaneous negations andor agreements between the parties whether written or oral
132 concerning the subject matter ofthis MOU which are not fully expressed herein This MOU
133 may not be modified or amended except by a writing signed by all parties to the MOU
134 7 This MOU will be in effect for 6 months from the date of signing and will be reviewed with the
135 Union and Management and will be reconsidered for renewal
136
137
138
139
140 Agreed to on this tI day ofJuly 2015
141
142 SIGNATURES
143
144
145
146
147
148
149
150
151 Oregon AFSCME
152
153
154
155
156
157
Deschutes County
Tom Anderson
County Administrator
Deschutes County
~~)~l4 OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Memberships Fees
$ TIer 1 $ TIer 2 $ Cancelled Membership TIer 1 $ Cancelled Membership TIer 2
Total Membership Fees
Jan
3555 1490
5045
Feb
2765 745
3510
Mar
3160 745
390S
8Rr
5530 1490
7020
Mi
5135 745
5880
Jun
5530 1490
7Ot()
Jul
3950
3950
~
6320 745
7065 -shy
~
7900 1490
9390
Oct
4345 745
5090
Nov
4740
4740
Dec
3555 1490
5045
Totals
56485 1117S
67660
Categorization
Revenue
Best Practices Seminar ticket sales Sponsorships
Total Best Practices Revenue Seminar Income - Not BP Annual Celebration
Ticket sales Title sponsorship income Table sponsorship income
1200
1200
1200
1200
1200
1200
2000
1200
1200
4800
4soo
2000
Revenue Revenue
Total Annual Celebration Revenue 2000 2000 Revenue Sponsorship Income
Patron sponsorships 6000 6000
Total Sponsorships 6000 6000 Revenue Mise Income 9 9 9 9 9 9 9 9 9 9 9 9 108 Revenue
TOTAL REVENUE 11054 4719 3914 8229 5889 7029 3959 7074 12599 6299 4749 5054 SO568
~~-~ I amp4k dhlfiSJU _) JMeSJb$tCB~ cMkJ MtU 24isa1iapoundtdkbAWampi4bkJASl
120
-1 0 -~~- PPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8QI ~ Jun Jul 8lamp ~ Oct Nov Dec Totals Catelorization Cost of Goods Sold Annual Celebration
Audio Visual 300 300 Foodmiddot a II attendees 3100 3100 Rent
Awards 120
linens 200 200 Flowers 250 250 Giveaways 350 350 Office Supplies 26 26
labor 500 500 Other expenses 200 200
Total Annual Celebration Costs 5046 5046 Variable
Best Practices
Advertising 46 46 46 46 184
Rent 180 180 180 180 720
Food 470 470 470 470 1880
Event registration 53 53 53 53 212
Total Best Practices Costs 749 749 749 749 2996 Variable
Seminar Othermiddot Best Practices NA Variable
TOTAL COGS 749 749 5795 749 8042
GROSS PROFIT 10305 4719 3914 7480 5889 7029 3959 7074 6804 5550 4749 5054 72526
~~~ lshy
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8Jlc MY Jun lui 8amp ~ Oct Nov Dec I2 Categorization Operating Expenses Payroll
Dir Bus Dev Position 200 200 200 200 200 200 200 200 200 200 200 200 2400 Fixed DBD - Variable (Member Renewal) 1766 1090 1367 2319 2058 2319 1383 2335 3287 1643 1659 1628 22852 Variable DBD - Variable (New Member) 296 296 296 296 296 296 1778 Variable Facilitator Managment Position 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 16500 Fixed Facilitator Manager - Variable a 947 1020 89185 2859 Variable Admin amp Finance Position BOO BOO 800 800 800 800 800 800 800 800 800 800 9600 Fixed Payroll Processing Fees Fixed Taxesbenefits 427 359 387 577 456 482 490 483 579 504 416 263 5421 Fixed
Total payroll amp Related 4692 4246 4253 6638 5014 5597 5393 5614 6365 5835 4575 3187 61409 General Operating Expense
Advertising 42 42 42 42 42 42 42 42 42 42 42 42 504 Fixed Marketing Bank charges Continuing educationstaff 5 5 5 5 5 5 5 5 5 5 5 5 60 Discretionary Duessubscriptions 250 250 Discretionary Equipment purchases 10 10 10 10 10 10 10 10 10 10 10 10 120 Discretionary Facilitator Training 350 350 700 Discretionary Team Facilitator Gift 50 50 Discretionary Team IT support Discretionary InternetFax Telephone 70 70 70 70 70 70 70 70 70 70 70 70 840 Fixed Insurance- liability 560 560 Fixed Insurance- 0amp0 507 287 287 1081 Fixed Ucense amp fees 50 SO 50 150 Fixed Meals -business 50 50 50 50 50 50 50 50 50 SO 50 50 600 Discretionary Merchant program 100 100 100 100 100 100 100 100 100 100 100 100 1200 Fixed Mileage expense 100 100 100 100 100 100 100 100 100 100 100 100 1200 Discretionary Office supplies 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Postage 50 50 100 Discretionary Printing and design 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Marketing Professional fees 200 200 Fixed Rent Fixed Website hostingsupport 58 58 58 58 58 58 58 58 58 58 58 58 696 Fixed Marketing Miscellaneous expenses 40 40 40 40 40 40 40 40 40 40 40 40 480 Discretionary $1250 to Marketing
Total General Operating Expenses 865 515 715 515 1372 1125 615 802 515 B02 915 515 9271
TOTAL OPERATING EX PENSE 5557 4761 4968 7153 6386 6722 6008 6416 6880 6637 5490 3702 70680
NET INCOME (LOSS) 4748 (42) (1054) 327 (497) 307 (2049) 658 (76) (1087) (741) 1353 1846
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar AI[ ~ l Jul i11I ~ Oct Nov Dec Tot~-~ Categorization
Bllslune Budget by category Jan Feb Mar Apr Mav Jun Jul Aug Sap Oct Nov Dec Totals
Revenue Budget Expense Discretionary Expense Variable Expense Fixed
Budget Surplus (Deficit)
$ $ $ $ $
11054 545
2515 3247 4748
$ $ $ $ $
4719 245
1387 3129
(42)
$ 3914 $ 245
$ 1367 $ 3357 $ (1054)
$ $ $ $ $
8229 245
4311 3347
327
$ 5889 $ 595 $ 2058
$ 3733 $ (497)
$ 7029 $ 245 $ 2615 $ 3862 $ 307
$ $ $ $ $
3959 345
2402 3260
(2049)
$ $ $ $ $
7074 245
2631 3540
658
$ 12599 $ 245 $ 9081
$ 3349 $ (76)
$ $ $ $ $
6299 245
3580 3561
(1087)
$ 4749 $ 595 $ 1659 $ 3236 $ (741)
$ $ $ $ $
5054 245
1924 1533 1353
$ 80568 $ 4040 $ 35530 $ 39152 $ 1846
Revenue Discretionary Variable Fixed
Reserve Budget $ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846 Cash + Cum Surplus
cantingeneYPIanCostSaVlnpbullmiddotmiddot -Mar Apr May Jull Jut AlIi Sap Oct Nov Dec Totals
Potential Cost Savings Discretionary $ 109 $ 49 $ 49 $ 49 $ 119 $ 49 $ 69 $ 49 $ 49 $ 49 $ 119 $ 49 $ Variable $ 251 $ 139 $ 137 $ 431 $ 206 $ 262 $ 240 $ 263 $ 908 $ 358 $ 166 $ 192 $ Fixed $ $ $ $ $ $ $ $ $ $ $ $ $
3553
4361Maximum Cost SavIngs $ 360 $ 188 $ 186 $ 4SO $ 325 $ 311 $ 309 $ 312 $ 957 $ 407 $ 285 $ 241 $ Target of Above
Talllet Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ I 0i6 I Expense Target $ 6306 $ 4761 $ 4968 $ 7902 $ 6386 $ 6722 $ 6008 $ 6416 $ 12675 $ 7386 $ 5490 $ 3702 $ 78722
RasUItIIIIQ$Ii PIofiIe] ~ CiMar Apr May middotJUII Jul Aug Sap ~ Nov Dec
Starting Cash Position ~~~$ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494
Budgets Surplus (Deficit) Above $ 4748 $ (42) $ (1054) $ 327 $ (497) $ 307 $ (2049) $ 658 $ (76) $ (1087) $ (741) $ 1353
Add Back Target Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846Reserve Target $ 7748 $ 7706 $ 6652 $ 6978
Notd
l1~~r~~11rM----middot-~middotmiddotil~(gt1-~~~~ jiRS amp1_ampamp)1 iJi I$i k14dMW Ki$ 6 bull Wi
opportunity Knocks
Cash Forecast Projected Projected Projected Projected Projected Projected
73115 83115 93015 103015 113015 123115 Cash Balance 10693 6524 (1642) (2931) (7178) (9422) Less June payroll paid in July (5104) Receipts
Dues 4000 I 1710 I 739~ I nnm~~ 5215 I 2355 Sponsorships
Grants
Other
Total Receipts 4000 1110 1399 3099 5215 2355
Disbursements
Payroll amp Related
Marketing Related
Rent
Office Expenses
Dues amp Subscriptions
Insurance
Mileage
Merchant Charges
Meals
Facilitator Training
Misc
2450 8830 7929 6300 6300 6300 82 82 82 82 82 82
244 244 244 244 244 208 158 158 158 158 158
287 287 100 100 100 100 100 100 100 100 100 100 100 100 50 50 50 50 50 50
350 75 25 25 25 75 25
Ttl Disbursements 3065 9816 8688 1346 1459 1059
Ending Cash 6524 (1642) (2931) (1118) (9422) (14126)
Address
Contact Name(s) I--~---==--tf--------
Deschutes County Board ofCommissioners PO Box 6005 Bend OR 97701-6005
1300 NW Wall Street Suite 200 Bend OR Telephone 541-388-6571 Fax 541-385-3202
Website ~~9eschutC1iOll
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Todays Date I ( -7 - I ) IProject Name I fQf1VOO 13 r-toJ(JJjJS r Project Beginning Date I 3 ~ - J- IProject End Date I g --z - (b
AmountRequested rr$Cgt~tgt7J DateFnndsNeeded1I bur 7- -~I
Fax I Node -------S--~-~-------r
On a separate sheet(s) please briefly answer the foUowing questions
1 Describe the applicant organization including its purpose leadership structure and activities
2 Describe the proposed project or activity 3 Provide a timeline for completing the proposed project or activity 4 Explain how the proposed project or activity will positively impact the community 5 Identify the specific communities or groups that will benefit 6 Describe how grant funds will be used and include the source and amounts ofmatching
funds or in-kind contributions ifany Itemize anticipated expenditures 7 If the grant will support an ongoing activity explain how it will be funded in the future
Attach
Proofofthe applicant organizations non-profit status
Applicant may be contacted during the review process and asked to provide a complete line item budget
Judith Ure
From Tony DeBone Sent Monday July 13 2015 1140 AM To Judith Ure Cc Tom Anderson Subject FW Lottery Grant Request for New Frying Pans Attachments ScanOOOlpdf
Judith
FYI
--Tony
From Mike Daly [mailtodalyexcgcom] Sent Tuesday July 07 2015 1041 AM To Tony DeBonei Tammy Baney Alan Unger Cc Dan Despotopulos Subject Lottery Grant Request for New Frying Pans
Commissioners and Dan Attached is the face page for a Lottery Grant Request for new frying pans for the Egg Crew at the Buckaroo Breakfast Last year we found some useable pans at the local thrift stores but even these were wore out and hardly serviceable The request is for $50000 based on 20 new pans at around $25 dollars a pan We will need egg turners and a couple of serving pans also which would be included in the purchase
I have recently turned in a grant request to Wall Mart here in Redmond for the pans and talked to the Store Manager this morning She said she gets about 8 requests a day for grants but seemed like she may find some pans in the store to donate to us I will let you know if any of this materializes
Also also hit up Fred Meyer for donations and the store manager says they do not donate to organizations any longer This was a corporate decision
Thank you for your consideration
Mike Daly
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Memorandum of Understanding
Internal On-Call Crisis Response Pool
Purpose
There are times the Mobile Crisis Assessment Team (MCA T) is in need of temporary coverage in I
order to provide services when MCAT is understaffed or when existing Crisis on-call staff is otherwise
unavailable At any given time MCAT requires a minimum of three (3) staff members but will
preferably have four (4) staff members at all times In order to ensUIe~continuity of services the
Deschutes County Health Services Department (DCHS) will implement an internal On-Call Crisis
Response Pool (Pool) The Poll will be activated in situations when MCAT is reduced below three (3)
staff members for any reason or at the supervisors discretion during extreme circumstances The Pool
will consist of three (3) staff members from the Health Services Department The Pool is completely
voluntary Employees who are in the pool may resign at any time with a reasonable notice not to exceed
two weeks
Process
When coverage needs have been identified the following process will be used to address unfilled
MCAT Shifts
1 Regular full-time Crisis staffwill provide coverage for unfilled shifts of hours on an onO-call
basis
2 When regular full-time Crisis staff is unable to provide coverage existing Crisis on-call staff
will be utilized to cover such shifts or hours
3 When existing Crisis on-call staff is unable to provide coverage the Pool will be used to cover
such shifts or hours
Qualifications
To be a member of the Pool a Health Services staff member must meet the following qualifications
1 The Employee must be a Behavioral Health Specialist II
2 The Employee must live within a 30 minute drive of St Charles Redmond and St Charles
Bend within 30 minutes ofbeing contacted with regard to an existing crisis situation
3 Each Member of the Pool must attend Civil Commitment Investigator Training within 6
33 months of being appointed to the Pool
34 4 The Employee must receive approval from their Supervisor to participate in the pool
35
36 The Pool will be reviewed at least annually to ensure all members meet these qualifications
37
38 In addition to the above stated qualifications preference will be given to Pool candidates who have the
39 following experience
40 1 Prior crisis civil commitment andor SPMI experience
41 2 Social Work or Counseling
42 3 When two or more staff has the same qualifications seniority will be the deciding factor
43
44 Training
45 1 The County will incur all costs associated with trainings associated with the Crisis PooL
46 2 The County will afford 4 hours of shadowing to staff selected for the Crisis Pool
47 Work Shift
48 Work Shift for Pool Members
49 I An MCAT shift is from 700 am to 700 pm or 700 pm to 700 am
50 2 On-call shifts will generally be 12 or 24 hours but Pool members may be called to fill only
51 portions of such shifts depending on MCAT team needs If the Crisis Team is unable to cover
52 MCA T needs during daytime hours a 24-hour shift may be required Otherwise a 12-hour shift
53 from 7 pm to 7 am may be sufficient
54 3 On-call shifts will be offered to individuals in the Pool on a rotating basis The rotation will be
55 established by the Crisis Team Supervisor andor the Program Manger Ifa Pool member is
56 unable to fill an on-call shift the Pool member will be skipped and the shift will be offered to
57 the next Pool member in the rotation
58 4 Providers in the Pool may work a maximum of48 hours in addition to the staff members
59 regular work schedule during anyone week period (for MCAT this would mean no more than
60 48 additional hours to standard schedule and per additional MCA T Scheduling and Employment
61 Agreement requirements)
62 5 Exceptions to the established Pool rotation can be made on an emergency basis at the discretion
63 of the Crisis Team supervisor andor Program Manager
64 6 Ifa Pool member wishes to cover hours on an on-call basis pursuant to this MOU that occur
65 during their normal work schedule or during hours they are otherwise scheduled to perform their
66 usual and customary job duties the Pool member must first obtain supervisory approval to do so
7)
67 and must use Time Management Leave (TML) to cover any hours they miss while covering
68 such hours pursuant to this MOU
69 7 Although shifts can vary dramatically based on the crisis calls received on average an MCAT
70 staff member spends about six (6) to nine (9) hours during a typical 12-hour shift responding to
71 a crisis call and documenting their services
72
73 Additional Duties
74 1 Attendance at the 700 am staff turnover meeting following a night on-call is required
75 middot2 Attendance at the 700 am turnover meeting following a day on-call may be required
76 3 Call-in options to the 700 am turnover meeting may 00 available
77
78 Further Information
79 1 MCAT County vehicle and mobile phone will be provided
80 2 MCAT Surface Pros will be utilized for documentation
81
82 Communication
83 1 If the Crisis Pool staff calls in for their following normal shift Admin Staff will be utilized to
84 call and cancel appointments for their clients
85
86 Stipends
87 1 A Pool member will receive a $250 stipend for 12-hour shift
88 2 A Pool member will receive a $500 for 24-hour shift
89 3 A Pool member unable to complete a shift (ie sick emergency ect) or who is utilized for only
90 a portion of a shift will be paid a prorated portion ofthe stipend based on the number of hours
91 completed divided by the total hours in the shift
92 4 No additional TML will accrue for Pool members for on-call shifts
93 5 Attendance at the 700 am staff turnover meeting is included in the stipend
94 6 Basis for Stipend - Under the MCA T contract employees are paid the equivalent of 10 hours
95 for a 24-hour shift A behavioral Health Specialist II is a grade 22A A 22A at step 9 is paid
96 $332003Ihr (or $332 for 10 hours of work) As a motivation to take the shifts the stipend
97 represents 15x the rate or $49 for 10 hours of work We rounded up to $500 The 12-hour shift
98 is half of the 24-hour shift
99
100 General Provisions
101 1 MCAT employees and members of the Pool are represent by AFSCME MCAT employees
102 AFSCME and Deschutes County agree that the terms and conditions of employment reflected in
103 and governed by this MOU are unique to MCAT and the Pool and do not create a precedent or
104 an enforceable proactive or policy or otherwise affect or impact in any way other County
105 employees covered by the AFSCME Collective Bargaining Agreement (CBA) Except for the
106 terms and conditions of employment unique to MCAT employees as stated fully in the MCAT
107 employees Operating Agreement as well as the members of the Pool that are agreed to herein
108 all terms and conditions of employment for MCAT employees and members ofthe Pool shall
109 otherwise be governed by the CBA Deschutes County personnel rules and policies andor
110 DCHS rules and policies To the extent there is any conflict between this MOU the terms and
111 conditions of the MCA T Employees Operating Agreement the terms and conditions ofthe
112 CBA Deschutes County Personnel rules and policies andor DCHS rules and polices the terms
113 and conditions of the MOU shall prevaiL
114 2 Should any provision or provisions of the MOU be construed by a court of competent
115 jurisdiction to be void invalid or unenforceable such construction shall affect only the
116 provision ofprovisions so construed and shall not affect impair or invalidate any of the other
117 provisions of this MOU which shall remain in full force and effect
118 3 The provisions ofthis MOU are contractual and are not mere recitals All terms provisions and
119 conditions of the MOU shall be binding upon and inure to the benefit ofthe parties and to their
120 respective heirs executors administrators agents representatives successors and assigns
121 4 This MOU shall be governed by and interpreted in accordance with the laws of the State of
122 Oregon
123 5 This MOU may be executed in two or more counterparts each of which together shall be
124 deemed an original but all of which together shall constitute one and the same instrument In
125 the event that any signature is delivered by facsimile transmission or bye-mail delivery of a
126 pdf format data file or a similar format such signature shall create a valid and binding
127 obligation of the party executing (or on whose behalf such signature is executed) with the same
128 force and effect as if such facsimile or pdf signature page is original thereof
129 6 Except as otherwise stated herein this MOU constitutes the entire agreement between the
130 parties concerning the subject matter hereof and supersedes any and all prior or
131 contemporaneous negations andor agreements between the parties whether written or oral
132 concerning the subject matter ofthis MOU which are not fully expressed herein This MOU
133 may not be modified or amended except by a writing signed by all parties to the MOU
134 7 This MOU will be in effect for 6 months from the date of signing and will be reviewed with the
135 Union and Management and will be reconsidered for renewal
136
137
138
139
140 Agreed to on this tI day ofJuly 2015
141
142 SIGNATURES
143
144
145
146
147
148
149
150
151 Oregon AFSCME
152
153
154
155
156
157
Deschutes County
Tom Anderson
County Administrator
Deschutes County
120
-1 0 -~~- PPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8QI ~ Jun Jul 8lamp ~ Oct Nov Dec Totals Catelorization Cost of Goods Sold Annual Celebration
Audio Visual 300 300 Foodmiddot a II attendees 3100 3100 Rent
Awards 120
linens 200 200 Flowers 250 250 Giveaways 350 350 Office Supplies 26 26
labor 500 500 Other expenses 200 200
Total Annual Celebration Costs 5046 5046 Variable
Best Practices
Advertising 46 46 46 46 184
Rent 180 180 180 180 720
Food 470 470 470 470 1880
Event registration 53 53 53 53 212
Total Best Practices Costs 749 749 749 749 2996 Variable
Seminar Othermiddot Best Practices NA Variable
TOTAL COGS 749 749 5795 749 8042
GROSS PROFIT 10305 4719 3914 7480 5889 7029 3959 7074 6804 5550 4749 5054 72526
~~~ lshy
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8Jlc MY Jun lui 8amp ~ Oct Nov Dec I2 Categorization Operating Expenses Payroll
Dir Bus Dev Position 200 200 200 200 200 200 200 200 200 200 200 200 2400 Fixed DBD - Variable (Member Renewal) 1766 1090 1367 2319 2058 2319 1383 2335 3287 1643 1659 1628 22852 Variable DBD - Variable (New Member) 296 296 296 296 296 296 1778 Variable Facilitator Managment Position 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 16500 Fixed Facilitator Manager - Variable a 947 1020 89185 2859 Variable Admin amp Finance Position BOO BOO 800 800 800 800 800 800 800 800 800 800 9600 Fixed Payroll Processing Fees Fixed Taxesbenefits 427 359 387 577 456 482 490 483 579 504 416 263 5421 Fixed
Total payroll amp Related 4692 4246 4253 6638 5014 5597 5393 5614 6365 5835 4575 3187 61409 General Operating Expense
Advertising 42 42 42 42 42 42 42 42 42 42 42 42 504 Fixed Marketing Bank charges Continuing educationstaff 5 5 5 5 5 5 5 5 5 5 5 5 60 Discretionary Duessubscriptions 250 250 Discretionary Equipment purchases 10 10 10 10 10 10 10 10 10 10 10 10 120 Discretionary Facilitator Training 350 350 700 Discretionary Team Facilitator Gift 50 50 Discretionary Team IT support Discretionary InternetFax Telephone 70 70 70 70 70 70 70 70 70 70 70 70 840 Fixed Insurance- liability 560 560 Fixed Insurance- 0amp0 507 287 287 1081 Fixed Ucense amp fees 50 SO 50 150 Fixed Meals -business 50 50 50 50 50 50 50 50 50 SO 50 50 600 Discretionary Merchant program 100 100 100 100 100 100 100 100 100 100 100 100 1200 Fixed Mileage expense 100 100 100 100 100 100 100 100 100 100 100 100 1200 Discretionary Office supplies 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Postage 50 50 100 Discretionary Printing and design 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Marketing Professional fees 200 200 Fixed Rent Fixed Website hostingsupport 58 58 58 58 58 58 58 58 58 58 58 58 696 Fixed Marketing Miscellaneous expenses 40 40 40 40 40 40 40 40 40 40 40 40 480 Discretionary $1250 to Marketing
Total General Operating Expenses 865 515 715 515 1372 1125 615 802 515 B02 915 515 9271
TOTAL OPERATING EX PENSE 5557 4761 4968 7153 6386 6722 6008 6416 6880 6637 5490 3702 70680
NET INCOME (LOSS) 4748 (42) (1054) 327 (497) 307 (2049) 658 (76) (1087) (741) 1353 1846
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar AI[ ~ l Jul i11I ~ Oct Nov Dec Tot~-~ Categorization
Bllslune Budget by category Jan Feb Mar Apr Mav Jun Jul Aug Sap Oct Nov Dec Totals
Revenue Budget Expense Discretionary Expense Variable Expense Fixed
Budget Surplus (Deficit)
$ $ $ $ $
11054 545
2515 3247 4748
$ $ $ $ $
4719 245
1387 3129
(42)
$ 3914 $ 245
$ 1367 $ 3357 $ (1054)
$ $ $ $ $
8229 245
4311 3347
327
$ 5889 $ 595 $ 2058
$ 3733 $ (497)
$ 7029 $ 245 $ 2615 $ 3862 $ 307
$ $ $ $ $
3959 345
2402 3260
(2049)
$ $ $ $ $
7074 245
2631 3540
658
$ 12599 $ 245 $ 9081
$ 3349 $ (76)
$ $ $ $ $
6299 245
3580 3561
(1087)
$ 4749 $ 595 $ 1659 $ 3236 $ (741)
$ $ $ $ $
5054 245
1924 1533 1353
$ 80568 $ 4040 $ 35530 $ 39152 $ 1846
Revenue Discretionary Variable Fixed
Reserve Budget $ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846 Cash + Cum Surplus
cantingeneYPIanCostSaVlnpbullmiddotmiddot -Mar Apr May Jull Jut AlIi Sap Oct Nov Dec Totals
Potential Cost Savings Discretionary $ 109 $ 49 $ 49 $ 49 $ 119 $ 49 $ 69 $ 49 $ 49 $ 49 $ 119 $ 49 $ Variable $ 251 $ 139 $ 137 $ 431 $ 206 $ 262 $ 240 $ 263 $ 908 $ 358 $ 166 $ 192 $ Fixed $ $ $ $ $ $ $ $ $ $ $ $ $
3553
4361Maximum Cost SavIngs $ 360 $ 188 $ 186 $ 4SO $ 325 $ 311 $ 309 $ 312 $ 957 $ 407 $ 285 $ 241 $ Target of Above
Talllet Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ I 0i6 I Expense Target $ 6306 $ 4761 $ 4968 $ 7902 $ 6386 $ 6722 $ 6008 $ 6416 $ 12675 $ 7386 $ 5490 $ 3702 $ 78722
RasUItIIIIQ$Ii PIofiIe] ~ CiMar Apr May middotJUII Jul Aug Sap ~ Nov Dec
Starting Cash Position ~~~$ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494
Budgets Surplus (Deficit) Above $ 4748 $ (42) $ (1054) $ 327 $ (497) $ 307 $ (2049) $ 658 $ (76) $ (1087) $ (741) $ 1353
Add Back Target Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846Reserve Target $ 7748 $ 7706 $ 6652 $ 6978
Notd
l1~~r~~11rM----middot-~middotmiddotil~(gt1-~~~~ jiRS amp1_ampamp)1 iJi I$i k14dMW Ki$ 6 bull Wi
opportunity Knocks
Cash Forecast Projected Projected Projected Projected Projected Projected
73115 83115 93015 103015 113015 123115 Cash Balance 10693 6524 (1642) (2931) (7178) (9422) Less June payroll paid in July (5104) Receipts
Dues 4000 I 1710 I 739~ I nnm~~ 5215 I 2355 Sponsorships
Grants
Other
Total Receipts 4000 1110 1399 3099 5215 2355
Disbursements
Payroll amp Related
Marketing Related
Rent
Office Expenses
Dues amp Subscriptions
Insurance
Mileage
Merchant Charges
Meals
Facilitator Training
Misc
2450 8830 7929 6300 6300 6300 82 82 82 82 82 82
244 244 244 244 244 208 158 158 158 158 158
287 287 100 100 100 100 100 100 100 100 100 100 100 100 50 50 50 50 50 50
350 75 25 25 25 75 25
Ttl Disbursements 3065 9816 8688 1346 1459 1059
Ending Cash 6524 (1642) (2931) (1118) (9422) (14126)
Address
Contact Name(s) I--~---==--tf--------
Deschutes County Board ofCommissioners PO Box 6005 Bend OR 97701-6005
1300 NW Wall Street Suite 200 Bend OR Telephone 541-388-6571 Fax 541-385-3202
Website ~~9eschutC1iOll
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Todays Date I ( -7 - I ) IProject Name I fQf1VOO 13 r-toJ(JJjJS r Project Beginning Date I 3 ~ - J- IProject End Date I g --z - (b
AmountRequested rr$Cgt~tgt7J DateFnndsNeeded1I bur 7- -~I
Fax I Node -------S--~-~-------r
On a separate sheet(s) please briefly answer the foUowing questions
1 Describe the applicant organization including its purpose leadership structure and activities
2 Describe the proposed project or activity 3 Provide a timeline for completing the proposed project or activity 4 Explain how the proposed project or activity will positively impact the community 5 Identify the specific communities or groups that will benefit 6 Describe how grant funds will be used and include the source and amounts ofmatching
funds or in-kind contributions ifany Itemize anticipated expenditures 7 If the grant will support an ongoing activity explain how it will be funded in the future
Attach
Proofofthe applicant organizations non-profit status
Applicant may be contacted during the review process and asked to provide a complete line item budget
Judith Ure
From Tony DeBone Sent Monday July 13 2015 1140 AM To Judith Ure Cc Tom Anderson Subject FW Lottery Grant Request for New Frying Pans Attachments ScanOOOlpdf
Judith
FYI
--Tony
From Mike Daly [mailtodalyexcgcom] Sent Tuesday July 07 2015 1041 AM To Tony DeBonei Tammy Baney Alan Unger Cc Dan Despotopulos Subject Lottery Grant Request for New Frying Pans
Commissioners and Dan Attached is the face page for a Lottery Grant Request for new frying pans for the Egg Crew at the Buckaroo Breakfast Last year we found some useable pans at the local thrift stores but even these were wore out and hardly serviceable The request is for $50000 based on 20 new pans at around $25 dollars a pan We will need egg turners and a couple of serving pans also which would be included in the purchase
I have recently turned in a grant request to Wall Mart here in Redmond for the pans and talked to the Store Manager this morning She said she gets about 8 requests a day for grants but seemed like she may find some pans in the store to donate to us I will let you know if any of this materializes
Also also hit up Fred Meyer for donations and the store manager says they do not donate to organizations any longer This was a corporate decision
Thank you for your consideration
Mike Daly
1
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Memorandum of Understanding
Internal On-Call Crisis Response Pool
Purpose
There are times the Mobile Crisis Assessment Team (MCA T) is in need of temporary coverage in I
order to provide services when MCAT is understaffed or when existing Crisis on-call staff is otherwise
unavailable At any given time MCAT requires a minimum of three (3) staff members but will
preferably have four (4) staff members at all times In order to ensUIe~continuity of services the
Deschutes County Health Services Department (DCHS) will implement an internal On-Call Crisis
Response Pool (Pool) The Poll will be activated in situations when MCAT is reduced below three (3)
staff members for any reason or at the supervisors discretion during extreme circumstances The Pool
will consist of three (3) staff members from the Health Services Department The Pool is completely
voluntary Employees who are in the pool may resign at any time with a reasonable notice not to exceed
two weeks
Process
When coverage needs have been identified the following process will be used to address unfilled
MCAT Shifts
1 Regular full-time Crisis staffwill provide coverage for unfilled shifts of hours on an onO-call
basis
2 When regular full-time Crisis staff is unable to provide coverage existing Crisis on-call staff
will be utilized to cover such shifts or hours
3 When existing Crisis on-call staff is unable to provide coverage the Pool will be used to cover
such shifts or hours
Qualifications
To be a member of the Pool a Health Services staff member must meet the following qualifications
1 The Employee must be a Behavioral Health Specialist II
2 The Employee must live within a 30 minute drive of St Charles Redmond and St Charles
Bend within 30 minutes ofbeing contacted with regard to an existing crisis situation
3 Each Member of the Pool must attend Civil Commitment Investigator Training within 6
33 months of being appointed to the Pool
34 4 The Employee must receive approval from their Supervisor to participate in the pool
35
36 The Pool will be reviewed at least annually to ensure all members meet these qualifications
37
38 In addition to the above stated qualifications preference will be given to Pool candidates who have the
39 following experience
40 1 Prior crisis civil commitment andor SPMI experience
41 2 Social Work or Counseling
42 3 When two or more staff has the same qualifications seniority will be the deciding factor
43
44 Training
45 1 The County will incur all costs associated with trainings associated with the Crisis PooL
46 2 The County will afford 4 hours of shadowing to staff selected for the Crisis Pool
47 Work Shift
48 Work Shift for Pool Members
49 I An MCAT shift is from 700 am to 700 pm or 700 pm to 700 am
50 2 On-call shifts will generally be 12 or 24 hours but Pool members may be called to fill only
51 portions of such shifts depending on MCAT team needs If the Crisis Team is unable to cover
52 MCA T needs during daytime hours a 24-hour shift may be required Otherwise a 12-hour shift
53 from 7 pm to 7 am may be sufficient
54 3 On-call shifts will be offered to individuals in the Pool on a rotating basis The rotation will be
55 established by the Crisis Team Supervisor andor the Program Manger Ifa Pool member is
56 unable to fill an on-call shift the Pool member will be skipped and the shift will be offered to
57 the next Pool member in the rotation
58 4 Providers in the Pool may work a maximum of48 hours in addition to the staff members
59 regular work schedule during anyone week period (for MCAT this would mean no more than
60 48 additional hours to standard schedule and per additional MCA T Scheduling and Employment
61 Agreement requirements)
62 5 Exceptions to the established Pool rotation can be made on an emergency basis at the discretion
63 of the Crisis Team supervisor andor Program Manager
64 6 Ifa Pool member wishes to cover hours on an on-call basis pursuant to this MOU that occur
65 during their normal work schedule or during hours they are otherwise scheduled to perform their
66 usual and customary job duties the Pool member must first obtain supervisory approval to do so
7)
67 and must use Time Management Leave (TML) to cover any hours they miss while covering
68 such hours pursuant to this MOU
69 7 Although shifts can vary dramatically based on the crisis calls received on average an MCAT
70 staff member spends about six (6) to nine (9) hours during a typical 12-hour shift responding to
71 a crisis call and documenting their services
72
73 Additional Duties
74 1 Attendance at the 700 am staff turnover meeting following a night on-call is required
75 middot2 Attendance at the 700 am turnover meeting following a day on-call may be required
76 3 Call-in options to the 700 am turnover meeting may 00 available
77
78 Further Information
79 1 MCAT County vehicle and mobile phone will be provided
80 2 MCAT Surface Pros will be utilized for documentation
81
82 Communication
83 1 If the Crisis Pool staff calls in for their following normal shift Admin Staff will be utilized to
84 call and cancel appointments for their clients
85
86 Stipends
87 1 A Pool member will receive a $250 stipend for 12-hour shift
88 2 A Pool member will receive a $500 for 24-hour shift
89 3 A Pool member unable to complete a shift (ie sick emergency ect) or who is utilized for only
90 a portion of a shift will be paid a prorated portion ofthe stipend based on the number of hours
91 completed divided by the total hours in the shift
92 4 No additional TML will accrue for Pool members for on-call shifts
93 5 Attendance at the 700 am staff turnover meeting is included in the stipend
94 6 Basis for Stipend - Under the MCA T contract employees are paid the equivalent of 10 hours
95 for a 24-hour shift A behavioral Health Specialist II is a grade 22A A 22A at step 9 is paid
96 $332003Ihr (or $332 for 10 hours of work) As a motivation to take the shifts the stipend
97 represents 15x the rate or $49 for 10 hours of work We rounded up to $500 The 12-hour shift
98 is half of the 24-hour shift
99
100 General Provisions
101 1 MCAT employees and members of the Pool are represent by AFSCME MCAT employees
102 AFSCME and Deschutes County agree that the terms and conditions of employment reflected in
103 and governed by this MOU are unique to MCAT and the Pool and do not create a precedent or
104 an enforceable proactive or policy or otherwise affect or impact in any way other County
105 employees covered by the AFSCME Collective Bargaining Agreement (CBA) Except for the
106 terms and conditions of employment unique to MCAT employees as stated fully in the MCAT
107 employees Operating Agreement as well as the members of the Pool that are agreed to herein
108 all terms and conditions of employment for MCAT employees and members ofthe Pool shall
109 otherwise be governed by the CBA Deschutes County personnel rules and policies andor
110 DCHS rules and policies To the extent there is any conflict between this MOU the terms and
111 conditions of the MCA T Employees Operating Agreement the terms and conditions ofthe
112 CBA Deschutes County Personnel rules and policies andor DCHS rules and polices the terms
113 and conditions of the MOU shall prevaiL
114 2 Should any provision or provisions of the MOU be construed by a court of competent
115 jurisdiction to be void invalid or unenforceable such construction shall affect only the
116 provision ofprovisions so construed and shall not affect impair or invalidate any of the other
117 provisions of this MOU which shall remain in full force and effect
118 3 The provisions ofthis MOU are contractual and are not mere recitals All terms provisions and
119 conditions of the MOU shall be binding upon and inure to the benefit ofthe parties and to their
120 respective heirs executors administrators agents representatives successors and assigns
121 4 This MOU shall be governed by and interpreted in accordance with the laws of the State of
122 Oregon
123 5 This MOU may be executed in two or more counterparts each of which together shall be
124 deemed an original but all of which together shall constitute one and the same instrument In
125 the event that any signature is delivered by facsimile transmission or bye-mail delivery of a
126 pdf format data file or a similar format such signature shall create a valid and binding
127 obligation of the party executing (or on whose behalf such signature is executed) with the same
128 force and effect as if such facsimile or pdf signature page is original thereof
129 6 Except as otherwise stated herein this MOU constitutes the entire agreement between the
130 parties concerning the subject matter hereof and supersedes any and all prior or
131 contemporaneous negations andor agreements between the parties whether written or oral
132 concerning the subject matter ofthis MOU which are not fully expressed herein This MOU
133 may not be modified or amended except by a writing signed by all parties to the MOU
134 7 This MOU will be in effect for 6 months from the date of signing and will be reviewed with the
135 Union and Management and will be reconsidered for renewal
136
137
138
139
140 Agreed to on this tI day ofJuly 2015
141
142 SIGNATURES
143
144
145
146
147
148
149
150
151 Oregon AFSCME
152
153
154
155
156
157
Deschutes County
Tom Anderson
County Administrator
Deschutes County
~~~ lshy
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar 8Jlc MY Jun lui 8amp ~ Oct Nov Dec I2 Categorization Operating Expenses Payroll
Dir Bus Dev Position 200 200 200 200 200 200 200 200 200 200 200 200 2400 Fixed DBD - Variable (Member Renewal) 1766 1090 1367 2319 2058 2319 1383 2335 3287 1643 1659 1628 22852 Variable DBD - Variable (New Member) 296 296 296 296 296 296 1778 Variable Facilitator Managment Position 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 1500 16500 Fixed Facilitator Manager - Variable a 947 1020 89185 2859 Variable Admin amp Finance Position BOO BOO 800 800 800 800 800 800 800 800 800 800 9600 Fixed Payroll Processing Fees Fixed Taxesbenefits 427 359 387 577 456 482 490 483 579 504 416 263 5421 Fixed
Total payroll amp Related 4692 4246 4253 6638 5014 5597 5393 5614 6365 5835 4575 3187 61409 General Operating Expense
Advertising 42 42 42 42 42 42 42 42 42 42 42 42 504 Fixed Marketing Bank charges Continuing educationstaff 5 5 5 5 5 5 5 5 5 5 5 5 60 Discretionary Duessubscriptions 250 250 Discretionary Equipment purchases 10 10 10 10 10 10 10 10 10 10 10 10 120 Discretionary Facilitator Training 350 350 700 Discretionary Team Facilitator Gift 50 50 Discretionary Team IT support Discretionary InternetFax Telephone 70 70 70 70 70 70 70 70 70 70 70 70 840 Fixed Insurance- liability 560 560 Fixed Insurance- 0amp0 507 287 287 1081 Fixed Ucense amp fees 50 SO 50 150 Fixed Meals -business 50 50 50 50 50 50 50 50 50 SO 50 50 600 Discretionary Merchant program 100 100 100 100 100 100 100 100 100 100 100 100 1200 Fixed Mileage expense 100 100 100 100 100 100 100 100 100 100 100 100 1200 Discretionary Office supplies 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Postage 50 50 100 Discretionary Printing and design 20 20 20 20 20 20 20 20 20 20 20 20 240 Discretionary Marketing Professional fees 200 200 Fixed Rent Fixed Website hostingsupport 58 58 58 58 58 58 58 58 58 58 58 58 696 Fixed Marketing Miscellaneous expenses 40 40 40 40 40 40 40 40 40 40 40 40 480 Discretionary $1250 to Marketing
Total General Operating Expenses 865 515 715 515 1372 1125 615 802 515 B02 915 515 9271
TOTAL OPERATING EX PENSE 5557 4761 4968 7153 6386 6722 6008 6416 6880 6637 5490 3702 70680
NET INCOME (LOSS) 4748 (42) (1054) 327 (497) 307 (2049) 658 (76) (1087) (741) 1353 1846
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar AI[ ~ l Jul i11I ~ Oct Nov Dec Tot~-~ Categorization
Bllslune Budget by category Jan Feb Mar Apr Mav Jun Jul Aug Sap Oct Nov Dec Totals
Revenue Budget Expense Discretionary Expense Variable Expense Fixed
Budget Surplus (Deficit)
$ $ $ $ $
11054 545
2515 3247 4748
$ $ $ $ $
4719 245
1387 3129
(42)
$ 3914 $ 245
$ 1367 $ 3357 $ (1054)
$ $ $ $ $
8229 245
4311 3347
327
$ 5889 $ 595 $ 2058
$ 3733 $ (497)
$ 7029 $ 245 $ 2615 $ 3862 $ 307
$ $ $ $ $
3959 345
2402 3260
(2049)
$ $ $ $ $
7074 245
2631 3540
658
$ 12599 $ 245 $ 9081
$ 3349 $ (76)
$ $ $ $ $
6299 245
3580 3561
(1087)
$ 4749 $ 595 $ 1659 $ 3236 $ (741)
$ $ $ $ $
5054 245
1924 1533 1353
$ 80568 $ 4040 $ 35530 $ 39152 $ 1846
Revenue Discretionary Variable Fixed
Reserve Budget $ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846 Cash + Cum Surplus
cantingeneYPIanCostSaVlnpbullmiddotmiddot -Mar Apr May Jull Jut AlIi Sap Oct Nov Dec Totals
Potential Cost Savings Discretionary $ 109 $ 49 $ 49 $ 49 $ 119 $ 49 $ 69 $ 49 $ 49 $ 49 $ 119 $ 49 $ Variable $ 251 $ 139 $ 137 $ 431 $ 206 $ 262 $ 240 $ 263 $ 908 $ 358 $ 166 $ 192 $ Fixed $ $ $ $ $ $ $ $ $ $ $ $ $
3553
4361Maximum Cost SavIngs $ 360 $ 188 $ 186 $ 4SO $ 325 $ 311 $ 309 $ 312 $ 957 $ 407 $ 285 $ 241 $ Target of Above
Talllet Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ I 0i6 I Expense Target $ 6306 $ 4761 $ 4968 $ 7902 $ 6386 $ 6722 $ 6008 $ 6416 $ 12675 $ 7386 $ 5490 $ 3702 $ 78722
RasUItIIIIQ$Ii PIofiIe] ~ CiMar Apr May middotJUII Jul Aug Sap ~ Nov Dec
Starting Cash Position ~~~$ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494
Budgets Surplus (Deficit) Above $ 4748 $ (42) $ (1054) $ 327 $ (497) $ 307 $ (2049) $ 658 $ (76) $ (1087) $ (741) $ 1353
Add Back Target Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846Reserve Target $ 7748 $ 7706 $ 6652 $ 6978
Notd
l1~~r~~11rM----middot-~middotmiddotil~(gt1-~~~~ jiRS amp1_ampamp)1 iJi I$i k14dMW Ki$ 6 bull Wi
opportunity Knocks
Cash Forecast Projected Projected Projected Projected Projected Projected
73115 83115 93015 103015 113015 123115 Cash Balance 10693 6524 (1642) (2931) (7178) (9422) Less June payroll paid in July (5104) Receipts
Dues 4000 I 1710 I 739~ I nnm~~ 5215 I 2355 Sponsorships
Grants
Other
Total Receipts 4000 1110 1399 3099 5215 2355
Disbursements
Payroll amp Related
Marketing Related
Rent
Office Expenses
Dues amp Subscriptions
Insurance
Mileage
Merchant Charges
Meals
Facilitator Training
Misc
2450 8830 7929 6300 6300 6300 82 82 82 82 82 82
244 244 244 244 244 208 158 158 158 158 158
287 287 100 100 100 100 100 100 100 100 100 100 100 100 50 50 50 50 50 50
350 75 25 25 25 75 25
Ttl Disbursements 3065 9816 8688 1346 1459 1059
Ending Cash 6524 (1642) (2931) (1118) (9422) (14126)
Address
Contact Name(s) I--~---==--tf--------
Deschutes County Board ofCommissioners PO Box 6005 Bend OR 97701-6005
1300 NW Wall Street Suite 200 Bend OR Telephone 541-388-6571 Fax 541-385-3202
Website ~~9eschutC1iOll
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Todays Date I ( -7 - I ) IProject Name I fQf1VOO 13 r-toJ(JJjJS r Project Beginning Date I 3 ~ - J- IProject End Date I g --z - (b
AmountRequested rr$Cgt~tgt7J DateFnndsNeeded1I bur 7- -~I
Fax I Node -------S--~-~-------r
On a separate sheet(s) please briefly answer the foUowing questions
1 Describe the applicant organization including its purpose leadership structure and activities
2 Describe the proposed project or activity 3 Provide a timeline for completing the proposed project or activity 4 Explain how the proposed project or activity will positively impact the community 5 Identify the specific communities or groups that will benefit 6 Describe how grant funds will be used and include the source and amounts ofmatching
funds or in-kind contributions ifany Itemize anticipated expenditures 7 If the grant will support an ongoing activity explain how it will be funded in the future
Attach
Proofofthe applicant organizations non-profit status
Applicant may be contacted during the review process and asked to provide a complete line item budget
Judith Ure
From Tony DeBone Sent Monday July 13 2015 1140 AM To Judith Ure Cc Tom Anderson Subject FW Lottery Grant Request for New Frying Pans Attachments ScanOOOlpdf
Judith
FYI
--Tony
From Mike Daly [mailtodalyexcgcom] Sent Tuesday July 07 2015 1041 AM To Tony DeBonei Tammy Baney Alan Unger Cc Dan Despotopulos Subject Lottery Grant Request for New Frying Pans
Commissioners and Dan Attached is the face page for a Lottery Grant Request for new frying pans for the Egg Crew at the Buckaroo Breakfast Last year we found some useable pans at the local thrift stores but even these were wore out and hardly serviceable The request is for $50000 based on 20 new pans at around $25 dollars a pan We will need egg turners and a couple of serving pans also which would be included in the purchase
I have recently turned in a grant request to Wall Mart here in Redmond for the pans and talked to the Store Manager this morning She said she gets about 8 requests a day for grants but seemed like she may find some pans in the store to donate to us I will let you know if any of this materializes
Also also hit up Fred Meyer for donations and the store manager says they do not donate to organizations any longer This was a corporate decision
Thank you for your consideration
Mike Daly
1
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32
Memorandum of Understanding
Internal On-Call Crisis Response Pool
Purpose
There are times the Mobile Crisis Assessment Team (MCA T) is in need of temporary coverage in I
order to provide services when MCAT is understaffed or when existing Crisis on-call staff is otherwise
unavailable At any given time MCAT requires a minimum of three (3) staff members but will
preferably have four (4) staff members at all times In order to ensUIe~continuity of services the
Deschutes County Health Services Department (DCHS) will implement an internal On-Call Crisis
Response Pool (Pool) The Poll will be activated in situations when MCAT is reduced below three (3)
staff members for any reason or at the supervisors discretion during extreme circumstances The Pool
will consist of three (3) staff members from the Health Services Department The Pool is completely
voluntary Employees who are in the pool may resign at any time with a reasonable notice not to exceed
two weeks
Process
When coverage needs have been identified the following process will be used to address unfilled
MCAT Shifts
1 Regular full-time Crisis staffwill provide coverage for unfilled shifts of hours on an onO-call
basis
2 When regular full-time Crisis staff is unable to provide coverage existing Crisis on-call staff
will be utilized to cover such shifts or hours
3 When existing Crisis on-call staff is unable to provide coverage the Pool will be used to cover
such shifts or hours
Qualifications
To be a member of the Pool a Health Services staff member must meet the following qualifications
1 The Employee must be a Behavioral Health Specialist II
2 The Employee must live within a 30 minute drive of St Charles Redmond and St Charles
Bend within 30 minutes ofbeing contacted with regard to an existing crisis situation
3 Each Member of the Pool must attend Civil Commitment Investigator Training within 6
33 months of being appointed to the Pool
34 4 The Employee must receive approval from their Supervisor to participate in the pool
35
36 The Pool will be reviewed at least annually to ensure all members meet these qualifications
37
38 In addition to the above stated qualifications preference will be given to Pool candidates who have the
39 following experience
40 1 Prior crisis civil commitment andor SPMI experience
41 2 Social Work or Counseling
42 3 When two or more staff has the same qualifications seniority will be the deciding factor
43
44 Training
45 1 The County will incur all costs associated with trainings associated with the Crisis PooL
46 2 The County will afford 4 hours of shadowing to staff selected for the Crisis Pool
47 Work Shift
48 Work Shift for Pool Members
49 I An MCAT shift is from 700 am to 700 pm or 700 pm to 700 am
50 2 On-call shifts will generally be 12 or 24 hours but Pool members may be called to fill only
51 portions of such shifts depending on MCAT team needs If the Crisis Team is unable to cover
52 MCA T needs during daytime hours a 24-hour shift may be required Otherwise a 12-hour shift
53 from 7 pm to 7 am may be sufficient
54 3 On-call shifts will be offered to individuals in the Pool on a rotating basis The rotation will be
55 established by the Crisis Team Supervisor andor the Program Manger Ifa Pool member is
56 unable to fill an on-call shift the Pool member will be skipped and the shift will be offered to
57 the next Pool member in the rotation
58 4 Providers in the Pool may work a maximum of48 hours in addition to the staff members
59 regular work schedule during anyone week period (for MCAT this would mean no more than
60 48 additional hours to standard schedule and per additional MCA T Scheduling and Employment
61 Agreement requirements)
62 5 Exceptions to the established Pool rotation can be made on an emergency basis at the discretion
63 of the Crisis Team supervisor andor Program Manager
64 6 Ifa Pool member wishes to cover hours on an on-call basis pursuant to this MOU that occur
65 during their normal work schedule or during hours they are otherwise scheduled to perform their
66 usual and customary job duties the Pool member must first obtain supervisory approval to do so
7)
67 and must use Time Management Leave (TML) to cover any hours they miss while covering
68 such hours pursuant to this MOU
69 7 Although shifts can vary dramatically based on the crisis calls received on average an MCAT
70 staff member spends about six (6) to nine (9) hours during a typical 12-hour shift responding to
71 a crisis call and documenting their services
72
73 Additional Duties
74 1 Attendance at the 700 am staff turnover meeting following a night on-call is required
75 middot2 Attendance at the 700 am turnover meeting following a day on-call may be required
76 3 Call-in options to the 700 am turnover meeting may 00 available
77
78 Further Information
79 1 MCAT County vehicle and mobile phone will be provided
80 2 MCAT Surface Pros will be utilized for documentation
81
82 Communication
83 1 If the Crisis Pool staff calls in for their following normal shift Admin Staff will be utilized to
84 call and cancel appointments for their clients
85
86 Stipends
87 1 A Pool member will receive a $250 stipend for 12-hour shift
88 2 A Pool member will receive a $500 for 24-hour shift
89 3 A Pool member unable to complete a shift (ie sick emergency ect) or who is utilized for only
90 a portion of a shift will be paid a prorated portion ofthe stipend based on the number of hours
91 completed divided by the total hours in the shift
92 4 No additional TML will accrue for Pool members for on-call shifts
93 5 Attendance at the 700 am staff turnover meeting is included in the stipend
94 6 Basis for Stipend - Under the MCA T contract employees are paid the equivalent of 10 hours
95 for a 24-hour shift A behavioral Health Specialist II is a grade 22A A 22A at step 9 is paid
96 $332003Ihr (or $332 for 10 hours of work) As a motivation to take the shifts the stipend
97 represents 15x the rate or $49 for 10 hours of work We rounded up to $500 The 12-hour shift
98 is half of the 24-hour shift
99
100 General Provisions
101 1 MCAT employees and members of the Pool are represent by AFSCME MCAT employees
102 AFSCME and Deschutes County agree that the terms and conditions of employment reflected in
103 and governed by this MOU are unique to MCAT and the Pool and do not create a precedent or
104 an enforceable proactive or policy or otherwise affect or impact in any way other County
105 employees covered by the AFSCME Collective Bargaining Agreement (CBA) Except for the
106 terms and conditions of employment unique to MCAT employees as stated fully in the MCAT
107 employees Operating Agreement as well as the members of the Pool that are agreed to herein
108 all terms and conditions of employment for MCAT employees and members ofthe Pool shall
109 otherwise be governed by the CBA Deschutes County personnel rules and policies andor
110 DCHS rules and policies To the extent there is any conflict between this MOU the terms and
111 conditions of the MCA T Employees Operating Agreement the terms and conditions ofthe
112 CBA Deschutes County Personnel rules and policies andor DCHS rules and polices the terms
113 and conditions of the MOU shall prevaiL
114 2 Should any provision or provisions of the MOU be construed by a court of competent
115 jurisdiction to be void invalid or unenforceable such construction shall affect only the
116 provision ofprovisions so construed and shall not affect impair or invalidate any of the other
117 provisions of this MOU which shall remain in full force and effect
118 3 The provisions ofthis MOU are contractual and are not mere recitals All terms provisions and
119 conditions of the MOU shall be binding upon and inure to the benefit ofthe parties and to their
120 respective heirs executors administrators agents representatives successors and assigns
121 4 This MOU shall be governed by and interpreted in accordance with the laws of the State of
122 Oregon
123 5 This MOU may be executed in two or more counterparts each of which together shall be
124 deemed an original but all of which together shall constitute one and the same instrument In
125 the event that any signature is delivered by facsimile transmission or bye-mail delivery of a
126 pdf format data file or a similar format such signature shall create a valid and binding
127 obligation of the party executing (or on whose behalf such signature is executed) with the same
128 force and effect as if such facsimile or pdf signature page is original thereof
129 6 Except as otherwise stated herein this MOU constitutes the entire agreement between the
130 parties concerning the subject matter hereof and supersedes any and all prior or
131 contemporaneous negations andor agreements between the parties whether written or oral
132 concerning the subject matter ofthis MOU which are not fully expressed herein This MOU
133 may not be modified or amended except by a writing signed by all parties to the MOU
134 7 This MOU will be in effect for 6 months from the date of signing and will be reviewed with the
135 Union and Management and will be reconsidered for renewal
136
137
138
139
140 Agreed to on this tI day ofJuly 2015
141
142 SIGNATURES
143
144
145
146
147
148
149
150
151 Oregon AFSCME
152
153
154
155
156
157
Deschutes County
Tom Anderson
County Administrator
Deschutes County
OPPORTUNITY
KNOCKS
2015 Operating Budget Revenue Jan Feb Mar AI[ ~ l Jul i11I ~ Oct Nov Dec Tot~-~ Categorization
Bllslune Budget by category Jan Feb Mar Apr Mav Jun Jul Aug Sap Oct Nov Dec Totals
Revenue Budget Expense Discretionary Expense Variable Expense Fixed
Budget Surplus (Deficit)
$ $ $ $ $
11054 545
2515 3247 4748
$ $ $ $ $
4719 245
1387 3129
(42)
$ 3914 $ 245
$ 1367 $ 3357 $ (1054)
$ $ $ $ $
8229 245
4311 3347
327
$ 5889 $ 595 $ 2058
$ 3733 $ (497)
$ 7029 $ 245 $ 2615 $ 3862 $ 307
$ $ $ $ $
3959 345
2402 3260
(2049)
$ $ $ $ $
7074 245
2631 3540
658
$ 12599 $ 245 $ 9081
$ 3349 $ (76)
$ $ $ $ $
6299 245
3580 3561
(1087)
$ 4749 $ 595 $ 1659 $ 3236 $ (741)
$ $ $ $ $
5054 245
1924 1533 1353
$ 80568 $ 4040 $ 35530 $ 39152 $ 1846
Revenue Discretionary Variable Fixed
Reserve Budget $ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846 Cash + Cum Surplus
cantingeneYPIanCostSaVlnpbullmiddotmiddot -Mar Apr May Jull Jut AlIi Sap Oct Nov Dec Totals
Potential Cost Savings Discretionary $ 109 $ 49 $ 49 $ 49 $ 119 $ 49 $ 69 $ 49 $ 49 $ 49 $ 119 $ 49 $ Variable $ 251 $ 139 $ 137 $ 431 $ 206 $ 262 $ 240 $ 263 $ 908 $ 358 $ 166 $ 192 $ Fixed $ $ $ $ $ $ $ $ $ $ $ $ $
3553
4361Maximum Cost SavIngs $ 360 $ 188 $ 186 $ 4SO $ 325 $ 311 $ 309 $ 312 $ 957 $ 407 $ 285 $ 241 $ Target of Above
Talllet Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ I 0i6 I Expense Target $ 6306 $ 4761 $ 4968 $ 7902 $ 6386 $ 6722 $ 6008 $ 6416 $ 12675 $ 7386 $ 5490 $ 3702 $ 78722
RasUItIIIIQ$Ii PIofiIe] ~ CiMar Apr May middotJUII Jul Aug Sap ~ Nov Dec
Starting Cash Position ~~~$ 7748 $ 7706 $ 6652 $ 6978 $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494
Budgets Surplus (Deficit) Above $ 4748 $ (42) $ (1054) $ 327 $ (497) $ 307 $ (2049) $ 658 $ (76) $ (1087) $ (741) $ 1353
Add Back Target Cost Savings $ $ $ $ $ $ $ $ $ $ $ $ $ 6481 $ 6789 $ 4740 $ 5398 $ 5322 $ 4235 $ 3494 $ 4846Reserve Target $ 7748 $ 7706 $ 6652 $ 6978
Notd
l1~~r~~11rM----middot-~middotmiddotil~(gt1-~~~~ jiRS amp1_ampamp)1 iJi I$i k14dMW Ki$ 6 bull Wi
opportunity Knocks
Cash Forecast Projected Projected Projected Projected Projected Projected
73115 83115 93015 103015 113015 123115 Cash Balance 10693 6524 (1642) (2931) (7178) (9422) Less June payroll paid in July (5104) Receipts
Dues 4000 I 1710 I 739~ I nnm~~ 5215 I 2355 Sponsorships
Grants
Other
Total Receipts 4000 1110 1399 3099 5215 2355
Disbursements
Payroll amp Related
Marketing Related
Rent
Office Expenses
Dues amp Subscriptions
Insurance
Mileage
Merchant Charges
Meals
Facilitator Training
Misc
2450 8830 7929 6300 6300 6300 82 82 82 82 82 82
244 244 244 244 244 208 158 158 158 158 158
287 287 100 100 100 100 100 100 100 100 100 100 100 100 50 50 50 50 50 50
350 75 25 25 25 75 25
Ttl Disbursements 3065 9816 8688 1346 1459 1059
Ending Cash 6524 (1642) (2931) (1118) (9422) (14126)
Address
Contact Name(s) I--~---==--tf--------
Deschutes County Board ofCommissioners PO Box 6005 Bend OR 97701-6005
1300 NW Wall Street Suite 200 Bend OR Telephone 541-388-6571 Fax 541-385-3202
Website ~~9eschutC1iOll
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Todays Date I ( -7 - I ) IProject Name I fQf1VOO 13 r-toJ(JJjJS r Project Beginning Date I 3 ~ - J- IProject End Date I g --z - (b
AmountRequested rr$Cgt~tgt7J DateFnndsNeeded1I bur 7- -~I
Fax I Node -------S--~-~-------r
On a separate sheet(s) please briefly answer the foUowing questions
1 Describe the applicant organization including its purpose leadership structure and activities
2 Describe the proposed project or activity 3 Provide a timeline for completing the proposed project or activity 4 Explain how the proposed project or activity will positively impact the community 5 Identify the specific communities or groups that will benefit 6 Describe how grant funds will be used and include the source and amounts ofmatching
funds or in-kind contributions ifany Itemize anticipated expenditures 7 If the grant will support an ongoing activity explain how it will be funded in the future
Attach
Proofofthe applicant organizations non-profit status
Applicant may be contacted during the review process and asked to provide a complete line item budget
Judith Ure
From Tony DeBone Sent Monday July 13 2015 1140 AM To Judith Ure Cc Tom Anderson Subject FW Lottery Grant Request for New Frying Pans Attachments ScanOOOlpdf
Judith
FYI
--Tony
From Mike Daly [mailtodalyexcgcom] Sent Tuesday July 07 2015 1041 AM To Tony DeBonei Tammy Baney Alan Unger Cc Dan Despotopulos Subject Lottery Grant Request for New Frying Pans
Commissioners and Dan Attached is the face page for a Lottery Grant Request for new frying pans for the Egg Crew at the Buckaroo Breakfast Last year we found some useable pans at the local thrift stores but even these were wore out and hardly serviceable The request is for $50000 based on 20 new pans at around $25 dollars a pan We will need egg turners and a couple of serving pans also which would be included in the purchase
I have recently turned in a grant request to Wall Mart here in Redmond for the pans and talked to the Store Manager this morning She said she gets about 8 requests a day for grants but seemed like she may find some pans in the store to donate to us I will let you know if any of this materializes
Also also hit up Fred Meyer for donations and the store manager says they do not donate to organizations any longer This was a corporate decision
Thank you for your consideration
Mike Daly
1
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
Memorandum of Understanding
Internal On-Call Crisis Response Pool
Purpose
There are times the Mobile Crisis Assessment Team (MCA T) is in need of temporary coverage in I
order to provide services when MCAT is understaffed or when existing Crisis on-call staff is otherwise
unavailable At any given time MCAT requires a minimum of three (3) staff members but will
preferably have four (4) staff members at all times In order to ensUIe~continuity of services the
Deschutes County Health Services Department (DCHS) will implement an internal On-Call Crisis
Response Pool (Pool) The Poll will be activated in situations when MCAT is reduced below three (3)
staff members for any reason or at the supervisors discretion during extreme circumstances The Pool
will consist of three (3) staff members from the Health Services Department The Pool is completely
voluntary Employees who are in the pool may resign at any time with a reasonable notice not to exceed
two weeks
Process
When coverage needs have been identified the following process will be used to address unfilled
MCAT Shifts
1 Regular full-time Crisis staffwill provide coverage for unfilled shifts of hours on an onO-call
basis
2 When regular full-time Crisis staff is unable to provide coverage existing Crisis on-call staff
will be utilized to cover such shifts or hours
3 When existing Crisis on-call staff is unable to provide coverage the Pool will be used to cover
such shifts or hours
Qualifications
To be a member of the Pool a Health Services staff member must meet the following qualifications
1 The Employee must be a Behavioral Health Specialist II
2 The Employee must live within a 30 minute drive of St Charles Redmond and St Charles
Bend within 30 minutes ofbeing contacted with regard to an existing crisis situation
3 Each Member of the Pool must attend Civil Commitment Investigator Training within 6
33 months of being appointed to the Pool
34 4 The Employee must receive approval from their Supervisor to participate in the pool
35
36 The Pool will be reviewed at least annually to ensure all members meet these qualifications
37
38 In addition to the above stated qualifications preference will be given to Pool candidates who have the
39 following experience
40 1 Prior crisis civil commitment andor SPMI experience
41 2 Social Work or Counseling
42 3 When two or more staff has the same qualifications seniority will be the deciding factor
43
44 Training
45 1 The County will incur all costs associated with trainings associated with the Crisis PooL
46 2 The County will afford 4 hours of shadowing to staff selected for the Crisis Pool
47 Work Shift
48 Work Shift for Pool Members
49 I An MCAT shift is from 700 am to 700 pm or 700 pm to 700 am
50 2 On-call shifts will generally be 12 or 24 hours but Pool members may be called to fill only
51 portions of such shifts depending on MCAT team needs If the Crisis Team is unable to cover
52 MCA T needs during daytime hours a 24-hour shift may be required Otherwise a 12-hour shift
53 from 7 pm to 7 am may be sufficient
54 3 On-call shifts will be offered to individuals in the Pool on a rotating basis The rotation will be
55 established by the Crisis Team Supervisor andor the Program Manger Ifa Pool member is
56 unable to fill an on-call shift the Pool member will be skipped and the shift will be offered to
57 the next Pool member in the rotation
58 4 Providers in the Pool may work a maximum of48 hours in addition to the staff members
59 regular work schedule during anyone week period (for MCAT this would mean no more than
60 48 additional hours to standard schedule and per additional MCA T Scheduling and Employment
61 Agreement requirements)
62 5 Exceptions to the established Pool rotation can be made on an emergency basis at the discretion
63 of the Crisis Team supervisor andor Program Manager
64 6 Ifa Pool member wishes to cover hours on an on-call basis pursuant to this MOU that occur
65 during their normal work schedule or during hours they are otherwise scheduled to perform their
66 usual and customary job duties the Pool member must first obtain supervisory approval to do so
7)
67 and must use Time Management Leave (TML) to cover any hours they miss while covering
68 such hours pursuant to this MOU
69 7 Although shifts can vary dramatically based on the crisis calls received on average an MCAT
70 staff member spends about six (6) to nine (9) hours during a typical 12-hour shift responding to
71 a crisis call and documenting their services
72
73 Additional Duties
74 1 Attendance at the 700 am staff turnover meeting following a night on-call is required
75 middot2 Attendance at the 700 am turnover meeting following a day on-call may be required
76 3 Call-in options to the 700 am turnover meeting may 00 available
77
78 Further Information
79 1 MCAT County vehicle and mobile phone will be provided
80 2 MCAT Surface Pros will be utilized for documentation
81
82 Communication
83 1 If the Crisis Pool staff calls in for their following normal shift Admin Staff will be utilized to
84 call and cancel appointments for their clients
85
86 Stipends
87 1 A Pool member will receive a $250 stipend for 12-hour shift
88 2 A Pool member will receive a $500 for 24-hour shift
89 3 A Pool member unable to complete a shift (ie sick emergency ect) or who is utilized for only
90 a portion of a shift will be paid a prorated portion ofthe stipend based on the number of hours
91 completed divided by the total hours in the shift
92 4 No additional TML will accrue for Pool members for on-call shifts
93 5 Attendance at the 700 am staff turnover meeting is included in the stipend
94 6 Basis for Stipend - Under the MCA T contract employees are paid the equivalent of 10 hours
95 for a 24-hour shift A behavioral Health Specialist II is a grade 22A A 22A at step 9 is paid
96 $332003Ihr (or $332 for 10 hours of work) As a motivation to take the shifts the stipend
97 represents 15x the rate or $49 for 10 hours of work We rounded up to $500 The 12-hour shift
98 is half of the 24-hour shift
99
100 General Provisions
101 1 MCAT employees and members of the Pool are represent by AFSCME MCAT employees
102 AFSCME and Deschutes County agree that the terms and conditions of employment reflected in
103 and governed by this MOU are unique to MCAT and the Pool and do not create a precedent or
104 an enforceable proactive or policy or otherwise affect or impact in any way other County
105 employees covered by the AFSCME Collective Bargaining Agreement (CBA) Except for the
106 terms and conditions of employment unique to MCAT employees as stated fully in the MCAT
107 employees Operating Agreement as well as the members of the Pool that are agreed to herein
108 all terms and conditions of employment for MCAT employees and members ofthe Pool shall
109 otherwise be governed by the CBA Deschutes County personnel rules and policies andor
110 DCHS rules and policies To the extent there is any conflict between this MOU the terms and
111 conditions of the MCA T Employees Operating Agreement the terms and conditions ofthe
112 CBA Deschutes County Personnel rules and policies andor DCHS rules and polices the terms
113 and conditions of the MOU shall prevaiL
114 2 Should any provision or provisions of the MOU be construed by a court of competent
115 jurisdiction to be void invalid or unenforceable such construction shall affect only the
116 provision ofprovisions so construed and shall not affect impair or invalidate any of the other
117 provisions of this MOU which shall remain in full force and effect
118 3 The provisions ofthis MOU are contractual and are not mere recitals All terms provisions and
119 conditions of the MOU shall be binding upon and inure to the benefit ofthe parties and to their
120 respective heirs executors administrators agents representatives successors and assigns
121 4 This MOU shall be governed by and interpreted in accordance with the laws of the State of
122 Oregon
123 5 This MOU may be executed in two or more counterparts each of which together shall be
124 deemed an original but all of which together shall constitute one and the same instrument In
125 the event that any signature is delivered by facsimile transmission or bye-mail delivery of a
126 pdf format data file or a similar format such signature shall create a valid and binding
127 obligation of the party executing (or on whose behalf such signature is executed) with the same
128 force and effect as if such facsimile or pdf signature page is original thereof
129 6 Except as otherwise stated herein this MOU constitutes the entire agreement between the
130 parties concerning the subject matter hereof and supersedes any and all prior or
131 contemporaneous negations andor agreements between the parties whether written or oral
132 concerning the subject matter ofthis MOU which are not fully expressed herein This MOU
133 may not be modified or amended except by a writing signed by all parties to the MOU
134 7 This MOU will be in effect for 6 months from the date of signing and will be reviewed with the
135 Union and Management and will be reconsidered for renewal
136
137
138
139
140 Agreed to on this tI day ofJuly 2015
141
142 SIGNATURES
143
144
145
146
147
148
149
150
151 Oregon AFSCME
152
153
154
155
156
157
Deschutes County
Tom Anderson
County Administrator
Deschutes County
opportunity Knocks
Cash Forecast Projected Projected Projected Projected Projected Projected
73115 83115 93015 103015 113015 123115 Cash Balance 10693 6524 (1642) (2931) (7178) (9422) Less June payroll paid in July (5104) Receipts
Dues 4000 I 1710 I 739~ I nnm~~ 5215 I 2355 Sponsorships
Grants
Other
Total Receipts 4000 1110 1399 3099 5215 2355
Disbursements
Payroll amp Related
Marketing Related
Rent
Office Expenses
Dues amp Subscriptions
Insurance
Mileage
Merchant Charges
Meals
Facilitator Training
Misc
2450 8830 7929 6300 6300 6300 82 82 82 82 82 82
244 244 244 244 244 208 158 158 158 158 158
287 287 100 100 100 100 100 100 100 100 100 100 100 100 50 50 50 50 50 50
350 75 25 25 25 75 25
Ttl Disbursements 3065 9816 8688 1346 1459 1059
Ending Cash 6524 (1642) (2931) (1118) (9422) (14126)
Address
Contact Name(s) I--~---==--tf--------
Deschutes County Board ofCommissioners PO Box 6005 Bend OR 97701-6005
1300 NW Wall Street Suite 200 Bend OR Telephone 541-388-6571 Fax 541-385-3202
Website ~~9eschutC1iOll
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Todays Date I ( -7 - I ) IProject Name I fQf1VOO 13 r-toJ(JJjJS r Project Beginning Date I 3 ~ - J- IProject End Date I g --z - (b
AmountRequested rr$Cgt~tgt7J DateFnndsNeeded1I bur 7- -~I
Fax I Node -------S--~-~-------r
On a separate sheet(s) please briefly answer the foUowing questions
1 Describe the applicant organization including its purpose leadership structure and activities
2 Describe the proposed project or activity 3 Provide a timeline for completing the proposed project or activity 4 Explain how the proposed project or activity will positively impact the community 5 Identify the specific communities or groups that will benefit 6 Describe how grant funds will be used and include the source and amounts ofmatching
funds or in-kind contributions ifany Itemize anticipated expenditures 7 If the grant will support an ongoing activity explain how it will be funded in the future
Attach
Proofofthe applicant organizations non-profit status
Applicant may be contacted during the review process and asked to provide a complete line item budget
Judith Ure
From Tony DeBone Sent Monday July 13 2015 1140 AM To Judith Ure Cc Tom Anderson Subject FW Lottery Grant Request for New Frying Pans Attachments ScanOOOlpdf
Judith
FYI
--Tony
From Mike Daly [mailtodalyexcgcom] Sent Tuesday July 07 2015 1041 AM To Tony DeBonei Tammy Baney Alan Unger Cc Dan Despotopulos Subject Lottery Grant Request for New Frying Pans
Commissioners and Dan Attached is the face page for a Lottery Grant Request for new frying pans for the Egg Crew at the Buckaroo Breakfast Last year we found some useable pans at the local thrift stores but even these were wore out and hardly serviceable The request is for $50000 based on 20 new pans at around $25 dollars a pan We will need egg turners and a couple of serving pans also which would be included in the purchase
I have recently turned in a grant request to Wall Mart here in Redmond for the pans and talked to the Store Manager this morning She said she gets about 8 requests a day for grants but seemed like she may find some pans in the store to donate to us I will let you know if any of this materializes
Also also hit up Fred Meyer for donations and the store manager says they do not donate to organizations any longer This was a corporate decision
Thank you for your consideration
Mike Daly
1
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
Memorandum of Understanding
Internal On-Call Crisis Response Pool
Purpose
There are times the Mobile Crisis Assessment Team (MCA T) is in need of temporary coverage in I
order to provide services when MCAT is understaffed or when existing Crisis on-call staff is otherwise
unavailable At any given time MCAT requires a minimum of three (3) staff members but will
preferably have four (4) staff members at all times In order to ensUIe~continuity of services the
Deschutes County Health Services Department (DCHS) will implement an internal On-Call Crisis
Response Pool (Pool) The Poll will be activated in situations when MCAT is reduced below three (3)
staff members for any reason or at the supervisors discretion during extreme circumstances The Pool
will consist of three (3) staff members from the Health Services Department The Pool is completely
voluntary Employees who are in the pool may resign at any time with a reasonable notice not to exceed
two weeks
Process
When coverage needs have been identified the following process will be used to address unfilled
MCAT Shifts
1 Regular full-time Crisis staffwill provide coverage for unfilled shifts of hours on an onO-call
basis
2 When regular full-time Crisis staff is unable to provide coverage existing Crisis on-call staff
will be utilized to cover such shifts or hours
3 When existing Crisis on-call staff is unable to provide coverage the Pool will be used to cover
such shifts or hours
Qualifications
To be a member of the Pool a Health Services staff member must meet the following qualifications
1 The Employee must be a Behavioral Health Specialist II
2 The Employee must live within a 30 minute drive of St Charles Redmond and St Charles
Bend within 30 minutes ofbeing contacted with regard to an existing crisis situation
3 Each Member of the Pool must attend Civil Commitment Investigator Training within 6
33 months of being appointed to the Pool
34 4 The Employee must receive approval from their Supervisor to participate in the pool
35
36 The Pool will be reviewed at least annually to ensure all members meet these qualifications
37
38 In addition to the above stated qualifications preference will be given to Pool candidates who have the
39 following experience
40 1 Prior crisis civil commitment andor SPMI experience
41 2 Social Work or Counseling
42 3 When two or more staff has the same qualifications seniority will be the deciding factor
43
44 Training
45 1 The County will incur all costs associated with trainings associated with the Crisis PooL
46 2 The County will afford 4 hours of shadowing to staff selected for the Crisis Pool
47 Work Shift
48 Work Shift for Pool Members
49 I An MCAT shift is from 700 am to 700 pm or 700 pm to 700 am
50 2 On-call shifts will generally be 12 or 24 hours but Pool members may be called to fill only
51 portions of such shifts depending on MCAT team needs If the Crisis Team is unable to cover
52 MCA T needs during daytime hours a 24-hour shift may be required Otherwise a 12-hour shift
53 from 7 pm to 7 am may be sufficient
54 3 On-call shifts will be offered to individuals in the Pool on a rotating basis The rotation will be
55 established by the Crisis Team Supervisor andor the Program Manger Ifa Pool member is
56 unable to fill an on-call shift the Pool member will be skipped and the shift will be offered to
57 the next Pool member in the rotation
58 4 Providers in the Pool may work a maximum of48 hours in addition to the staff members
59 regular work schedule during anyone week period (for MCAT this would mean no more than
60 48 additional hours to standard schedule and per additional MCA T Scheduling and Employment
61 Agreement requirements)
62 5 Exceptions to the established Pool rotation can be made on an emergency basis at the discretion
63 of the Crisis Team supervisor andor Program Manager
64 6 Ifa Pool member wishes to cover hours on an on-call basis pursuant to this MOU that occur
65 during their normal work schedule or during hours they are otherwise scheduled to perform their
66 usual and customary job duties the Pool member must first obtain supervisory approval to do so
7)
67 and must use Time Management Leave (TML) to cover any hours they miss while covering
68 such hours pursuant to this MOU
69 7 Although shifts can vary dramatically based on the crisis calls received on average an MCAT
70 staff member spends about six (6) to nine (9) hours during a typical 12-hour shift responding to
71 a crisis call and documenting their services
72
73 Additional Duties
74 1 Attendance at the 700 am staff turnover meeting following a night on-call is required
75 middot2 Attendance at the 700 am turnover meeting following a day on-call may be required
76 3 Call-in options to the 700 am turnover meeting may 00 available
77
78 Further Information
79 1 MCAT County vehicle and mobile phone will be provided
80 2 MCAT Surface Pros will be utilized for documentation
81
82 Communication
83 1 If the Crisis Pool staff calls in for their following normal shift Admin Staff will be utilized to
84 call and cancel appointments for their clients
85
86 Stipends
87 1 A Pool member will receive a $250 stipend for 12-hour shift
88 2 A Pool member will receive a $500 for 24-hour shift
89 3 A Pool member unable to complete a shift (ie sick emergency ect) or who is utilized for only
90 a portion of a shift will be paid a prorated portion ofthe stipend based on the number of hours
91 completed divided by the total hours in the shift
92 4 No additional TML will accrue for Pool members for on-call shifts
93 5 Attendance at the 700 am staff turnover meeting is included in the stipend
94 6 Basis for Stipend - Under the MCA T contract employees are paid the equivalent of 10 hours
95 for a 24-hour shift A behavioral Health Specialist II is a grade 22A A 22A at step 9 is paid
96 $332003Ihr (or $332 for 10 hours of work) As a motivation to take the shifts the stipend
97 represents 15x the rate or $49 for 10 hours of work We rounded up to $500 The 12-hour shift
98 is half of the 24-hour shift
99
100 General Provisions
101 1 MCAT employees and members of the Pool are represent by AFSCME MCAT employees
102 AFSCME and Deschutes County agree that the terms and conditions of employment reflected in
103 and governed by this MOU are unique to MCAT and the Pool and do not create a precedent or
104 an enforceable proactive or policy or otherwise affect or impact in any way other County
105 employees covered by the AFSCME Collective Bargaining Agreement (CBA) Except for the
106 terms and conditions of employment unique to MCAT employees as stated fully in the MCAT
107 employees Operating Agreement as well as the members of the Pool that are agreed to herein
108 all terms and conditions of employment for MCAT employees and members ofthe Pool shall
109 otherwise be governed by the CBA Deschutes County personnel rules and policies andor
110 DCHS rules and policies To the extent there is any conflict between this MOU the terms and
111 conditions of the MCA T Employees Operating Agreement the terms and conditions ofthe
112 CBA Deschutes County Personnel rules and policies andor DCHS rules and polices the terms
113 and conditions of the MOU shall prevaiL
114 2 Should any provision or provisions of the MOU be construed by a court of competent
115 jurisdiction to be void invalid or unenforceable such construction shall affect only the
116 provision ofprovisions so construed and shall not affect impair or invalidate any of the other
117 provisions of this MOU which shall remain in full force and effect
118 3 The provisions ofthis MOU are contractual and are not mere recitals All terms provisions and
119 conditions of the MOU shall be binding upon and inure to the benefit ofthe parties and to their
120 respective heirs executors administrators agents representatives successors and assigns
121 4 This MOU shall be governed by and interpreted in accordance with the laws of the State of
122 Oregon
123 5 This MOU may be executed in two or more counterparts each of which together shall be
124 deemed an original but all of which together shall constitute one and the same instrument In
125 the event that any signature is delivered by facsimile transmission or bye-mail delivery of a
126 pdf format data file or a similar format such signature shall create a valid and binding
127 obligation of the party executing (or on whose behalf such signature is executed) with the same
128 force and effect as if such facsimile or pdf signature page is original thereof
129 6 Except as otherwise stated herein this MOU constitutes the entire agreement between the
130 parties concerning the subject matter hereof and supersedes any and all prior or
131 contemporaneous negations andor agreements between the parties whether written or oral
132 concerning the subject matter ofthis MOU which are not fully expressed herein This MOU
133 may not be modified or amended except by a writing signed by all parties to the MOU
134 7 This MOU will be in effect for 6 months from the date of signing and will be reviewed with the
135 Union and Management and will be reconsidered for renewal
136
137
138
139
140 Agreed to on this tI day ofJuly 2015
141
142 SIGNATURES
143
144
145
146
147
148
149
150
151 Oregon AFSCME
152
153
154
155
156
157
Deschutes County
Tom Anderson
County Administrator
Deschutes County
Address
Contact Name(s) I--~---==--tf--------
Deschutes County Board ofCommissioners PO Box 6005 Bend OR 97701-6005
1300 NW Wall Street Suite 200 Bend OR Telephone 541-388-6571 Fax 541-385-3202
Website ~~9eschutC1iOll
DESCHUTES COUNTY DISCRETIONARY GRANT PROGRAM APPLICATION
Todays Date I ( -7 - I ) IProject Name I fQf1VOO 13 r-toJ(JJjJS r Project Beginning Date I 3 ~ - J- IProject End Date I g --z - (b
AmountRequested rr$Cgt~tgt7J DateFnndsNeeded1I bur 7- -~I
Fax I Node -------S--~-~-------r
On a separate sheet(s) please briefly answer the foUowing questions
1 Describe the applicant organization including its purpose leadership structure and activities
2 Describe the proposed project or activity 3 Provide a timeline for completing the proposed project or activity 4 Explain how the proposed project or activity will positively impact the community 5 Identify the specific communities or groups that will benefit 6 Describe how grant funds will be used and include the source and amounts ofmatching
funds or in-kind contributions ifany Itemize anticipated expenditures 7 If the grant will support an ongoing activity explain how it will be funded in the future
Attach
Proofofthe applicant organizations non-profit status
Applicant may be contacted during the review process and asked to provide a complete line item budget
Judith Ure
From Tony DeBone Sent Monday July 13 2015 1140 AM To Judith Ure Cc Tom Anderson Subject FW Lottery Grant Request for New Frying Pans Attachments ScanOOOlpdf
Judith
FYI
--Tony
From Mike Daly [mailtodalyexcgcom] Sent Tuesday July 07 2015 1041 AM To Tony DeBonei Tammy Baney Alan Unger Cc Dan Despotopulos Subject Lottery Grant Request for New Frying Pans
Commissioners and Dan Attached is the face page for a Lottery Grant Request for new frying pans for the Egg Crew at the Buckaroo Breakfast Last year we found some useable pans at the local thrift stores but even these were wore out and hardly serviceable The request is for $50000 based on 20 new pans at around $25 dollars a pan We will need egg turners and a couple of serving pans also which would be included in the purchase
I have recently turned in a grant request to Wall Mart here in Redmond for the pans and talked to the Store Manager this morning She said she gets about 8 requests a day for grants but seemed like she may find some pans in the store to donate to us I will let you know if any of this materializes
Also also hit up Fred Meyer for donations and the store manager says they do not donate to organizations any longer This was a corporate decision
Thank you for your consideration
Mike Daly
1
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Memorandum of Understanding
Internal On-Call Crisis Response Pool
Purpose
There are times the Mobile Crisis Assessment Team (MCA T) is in need of temporary coverage in I
order to provide services when MCAT is understaffed or when existing Crisis on-call staff is otherwise
unavailable At any given time MCAT requires a minimum of three (3) staff members but will
preferably have four (4) staff members at all times In order to ensUIe~continuity of services the
Deschutes County Health Services Department (DCHS) will implement an internal On-Call Crisis
Response Pool (Pool) The Poll will be activated in situations when MCAT is reduced below three (3)
staff members for any reason or at the supervisors discretion during extreme circumstances The Pool
will consist of three (3) staff members from the Health Services Department The Pool is completely
voluntary Employees who are in the pool may resign at any time with a reasonable notice not to exceed
two weeks
Process
When coverage needs have been identified the following process will be used to address unfilled
MCAT Shifts
1 Regular full-time Crisis staffwill provide coverage for unfilled shifts of hours on an onO-call
basis
2 When regular full-time Crisis staff is unable to provide coverage existing Crisis on-call staff
will be utilized to cover such shifts or hours
3 When existing Crisis on-call staff is unable to provide coverage the Pool will be used to cover
such shifts or hours
Qualifications
To be a member of the Pool a Health Services staff member must meet the following qualifications
1 The Employee must be a Behavioral Health Specialist II
2 The Employee must live within a 30 minute drive of St Charles Redmond and St Charles
Bend within 30 minutes ofbeing contacted with regard to an existing crisis situation
3 Each Member of the Pool must attend Civil Commitment Investigator Training within 6
33 months of being appointed to the Pool
34 4 The Employee must receive approval from their Supervisor to participate in the pool
35
36 The Pool will be reviewed at least annually to ensure all members meet these qualifications
37
38 In addition to the above stated qualifications preference will be given to Pool candidates who have the
39 following experience
40 1 Prior crisis civil commitment andor SPMI experience
41 2 Social Work or Counseling
42 3 When two or more staff has the same qualifications seniority will be the deciding factor
43
44 Training
45 1 The County will incur all costs associated with trainings associated with the Crisis PooL
46 2 The County will afford 4 hours of shadowing to staff selected for the Crisis Pool
47 Work Shift
48 Work Shift for Pool Members
49 I An MCAT shift is from 700 am to 700 pm or 700 pm to 700 am
50 2 On-call shifts will generally be 12 or 24 hours but Pool members may be called to fill only
51 portions of such shifts depending on MCAT team needs If the Crisis Team is unable to cover
52 MCA T needs during daytime hours a 24-hour shift may be required Otherwise a 12-hour shift
53 from 7 pm to 7 am may be sufficient
54 3 On-call shifts will be offered to individuals in the Pool on a rotating basis The rotation will be
55 established by the Crisis Team Supervisor andor the Program Manger Ifa Pool member is
56 unable to fill an on-call shift the Pool member will be skipped and the shift will be offered to
57 the next Pool member in the rotation
58 4 Providers in the Pool may work a maximum of48 hours in addition to the staff members
59 regular work schedule during anyone week period (for MCAT this would mean no more than
60 48 additional hours to standard schedule and per additional MCA T Scheduling and Employment
61 Agreement requirements)
62 5 Exceptions to the established Pool rotation can be made on an emergency basis at the discretion
63 of the Crisis Team supervisor andor Program Manager
64 6 Ifa Pool member wishes to cover hours on an on-call basis pursuant to this MOU that occur
65 during their normal work schedule or during hours they are otherwise scheduled to perform their
66 usual and customary job duties the Pool member must first obtain supervisory approval to do so
7)
67 and must use Time Management Leave (TML) to cover any hours they miss while covering
68 such hours pursuant to this MOU
69 7 Although shifts can vary dramatically based on the crisis calls received on average an MCAT
70 staff member spends about six (6) to nine (9) hours during a typical 12-hour shift responding to
71 a crisis call and documenting their services
72
73 Additional Duties
74 1 Attendance at the 700 am staff turnover meeting following a night on-call is required
75 middot2 Attendance at the 700 am turnover meeting following a day on-call may be required
76 3 Call-in options to the 700 am turnover meeting may 00 available
77
78 Further Information
79 1 MCAT County vehicle and mobile phone will be provided
80 2 MCAT Surface Pros will be utilized for documentation
81
82 Communication
83 1 If the Crisis Pool staff calls in for their following normal shift Admin Staff will be utilized to
84 call and cancel appointments for their clients
85
86 Stipends
87 1 A Pool member will receive a $250 stipend for 12-hour shift
88 2 A Pool member will receive a $500 for 24-hour shift
89 3 A Pool member unable to complete a shift (ie sick emergency ect) or who is utilized for only
90 a portion of a shift will be paid a prorated portion ofthe stipend based on the number of hours
91 completed divided by the total hours in the shift
92 4 No additional TML will accrue for Pool members for on-call shifts
93 5 Attendance at the 700 am staff turnover meeting is included in the stipend
94 6 Basis for Stipend - Under the MCA T contract employees are paid the equivalent of 10 hours
95 for a 24-hour shift A behavioral Health Specialist II is a grade 22A A 22A at step 9 is paid
96 $332003Ihr (or $332 for 10 hours of work) As a motivation to take the shifts the stipend
97 represents 15x the rate or $49 for 10 hours of work We rounded up to $500 The 12-hour shift
98 is half of the 24-hour shift
99
100 General Provisions
101 1 MCAT employees and members of the Pool are represent by AFSCME MCAT employees
102 AFSCME and Deschutes County agree that the terms and conditions of employment reflected in
103 and governed by this MOU are unique to MCAT and the Pool and do not create a precedent or
104 an enforceable proactive or policy or otherwise affect or impact in any way other County
105 employees covered by the AFSCME Collective Bargaining Agreement (CBA) Except for the
106 terms and conditions of employment unique to MCAT employees as stated fully in the MCAT
107 employees Operating Agreement as well as the members of the Pool that are agreed to herein
108 all terms and conditions of employment for MCAT employees and members ofthe Pool shall
109 otherwise be governed by the CBA Deschutes County personnel rules and policies andor
110 DCHS rules and policies To the extent there is any conflict between this MOU the terms and
111 conditions of the MCA T Employees Operating Agreement the terms and conditions ofthe
112 CBA Deschutes County Personnel rules and policies andor DCHS rules and polices the terms
113 and conditions of the MOU shall prevaiL
114 2 Should any provision or provisions of the MOU be construed by a court of competent
115 jurisdiction to be void invalid or unenforceable such construction shall affect only the
116 provision ofprovisions so construed and shall not affect impair or invalidate any of the other
117 provisions of this MOU which shall remain in full force and effect
118 3 The provisions ofthis MOU are contractual and are not mere recitals All terms provisions and
119 conditions of the MOU shall be binding upon and inure to the benefit ofthe parties and to their
120 respective heirs executors administrators agents representatives successors and assigns
121 4 This MOU shall be governed by and interpreted in accordance with the laws of the State of
122 Oregon
123 5 This MOU may be executed in two or more counterparts each of which together shall be
124 deemed an original but all of which together shall constitute one and the same instrument In
125 the event that any signature is delivered by facsimile transmission or bye-mail delivery of a
126 pdf format data file or a similar format such signature shall create a valid and binding
127 obligation of the party executing (or on whose behalf such signature is executed) with the same
128 force and effect as if such facsimile or pdf signature page is original thereof
129 6 Except as otherwise stated herein this MOU constitutes the entire agreement between the
130 parties concerning the subject matter hereof and supersedes any and all prior or
131 contemporaneous negations andor agreements between the parties whether written or oral
132 concerning the subject matter ofthis MOU which are not fully expressed herein This MOU
133 may not be modified or amended except by a writing signed by all parties to the MOU
134 7 This MOU will be in effect for 6 months from the date of signing and will be reviewed with the
135 Union and Management and will be reconsidered for renewal
136
137
138
139
140 Agreed to on this tI day ofJuly 2015
141
142 SIGNATURES
143
144
145
146
147
148
149
150
151 Oregon AFSCME
152
153
154
155
156
157
Deschutes County
Tom Anderson
County Administrator
Deschutes County
Judith Ure
From Tony DeBone Sent Monday July 13 2015 1140 AM To Judith Ure Cc Tom Anderson Subject FW Lottery Grant Request for New Frying Pans Attachments ScanOOOlpdf
Judith
FYI
--Tony
From Mike Daly [mailtodalyexcgcom] Sent Tuesday July 07 2015 1041 AM To Tony DeBonei Tammy Baney Alan Unger Cc Dan Despotopulos Subject Lottery Grant Request for New Frying Pans
Commissioners and Dan Attached is the face page for a Lottery Grant Request for new frying pans for the Egg Crew at the Buckaroo Breakfast Last year we found some useable pans at the local thrift stores but even these were wore out and hardly serviceable The request is for $50000 based on 20 new pans at around $25 dollars a pan We will need egg turners and a couple of serving pans also which would be included in the purchase
I have recently turned in a grant request to Wall Mart here in Redmond for the pans and talked to the Store Manager this morning She said she gets about 8 requests a day for grants but seemed like she may find some pans in the store to donate to us I will let you know if any of this materializes
Also also hit up Fred Meyer for donations and the store manager says they do not donate to organizations any longer This was a corporate decision
Thank you for your consideration
Mike Daly
1
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32
Memorandum of Understanding
Internal On-Call Crisis Response Pool
Purpose
There are times the Mobile Crisis Assessment Team (MCA T) is in need of temporary coverage in I
order to provide services when MCAT is understaffed or when existing Crisis on-call staff is otherwise
unavailable At any given time MCAT requires a minimum of three (3) staff members but will
preferably have four (4) staff members at all times In order to ensUIe~continuity of services the
Deschutes County Health Services Department (DCHS) will implement an internal On-Call Crisis
Response Pool (Pool) The Poll will be activated in situations when MCAT is reduced below three (3)
staff members for any reason or at the supervisors discretion during extreme circumstances The Pool
will consist of three (3) staff members from the Health Services Department The Pool is completely
voluntary Employees who are in the pool may resign at any time with a reasonable notice not to exceed
two weeks
Process
When coverage needs have been identified the following process will be used to address unfilled
MCAT Shifts
1 Regular full-time Crisis staffwill provide coverage for unfilled shifts of hours on an onO-call
basis
2 When regular full-time Crisis staff is unable to provide coverage existing Crisis on-call staff
will be utilized to cover such shifts or hours
3 When existing Crisis on-call staff is unable to provide coverage the Pool will be used to cover
such shifts or hours
Qualifications
To be a member of the Pool a Health Services staff member must meet the following qualifications
1 The Employee must be a Behavioral Health Specialist II
2 The Employee must live within a 30 minute drive of St Charles Redmond and St Charles
Bend within 30 minutes ofbeing contacted with regard to an existing crisis situation
3 Each Member of the Pool must attend Civil Commitment Investigator Training within 6
33 months of being appointed to the Pool
34 4 The Employee must receive approval from their Supervisor to participate in the pool
35
36 The Pool will be reviewed at least annually to ensure all members meet these qualifications
37
38 In addition to the above stated qualifications preference will be given to Pool candidates who have the
39 following experience
40 1 Prior crisis civil commitment andor SPMI experience
41 2 Social Work or Counseling
42 3 When two or more staff has the same qualifications seniority will be the deciding factor
43
44 Training
45 1 The County will incur all costs associated with trainings associated with the Crisis PooL
46 2 The County will afford 4 hours of shadowing to staff selected for the Crisis Pool
47 Work Shift
48 Work Shift for Pool Members
49 I An MCAT shift is from 700 am to 700 pm or 700 pm to 700 am
50 2 On-call shifts will generally be 12 or 24 hours but Pool members may be called to fill only
51 portions of such shifts depending on MCAT team needs If the Crisis Team is unable to cover
52 MCA T needs during daytime hours a 24-hour shift may be required Otherwise a 12-hour shift
53 from 7 pm to 7 am may be sufficient
54 3 On-call shifts will be offered to individuals in the Pool on a rotating basis The rotation will be
55 established by the Crisis Team Supervisor andor the Program Manger Ifa Pool member is
56 unable to fill an on-call shift the Pool member will be skipped and the shift will be offered to
57 the next Pool member in the rotation
58 4 Providers in the Pool may work a maximum of48 hours in addition to the staff members
59 regular work schedule during anyone week period (for MCAT this would mean no more than
60 48 additional hours to standard schedule and per additional MCA T Scheduling and Employment
61 Agreement requirements)
62 5 Exceptions to the established Pool rotation can be made on an emergency basis at the discretion
63 of the Crisis Team supervisor andor Program Manager
64 6 Ifa Pool member wishes to cover hours on an on-call basis pursuant to this MOU that occur
65 during their normal work schedule or during hours they are otherwise scheduled to perform their
66 usual and customary job duties the Pool member must first obtain supervisory approval to do so
7)
67 and must use Time Management Leave (TML) to cover any hours they miss while covering
68 such hours pursuant to this MOU
69 7 Although shifts can vary dramatically based on the crisis calls received on average an MCAT
70 staff member spends about six (6) to nine (9) hours during a typical 12-hour shift responding to
71 a crisis call and documenting their services
72
73 Additional Duties
74 1 Attendance at the 700 am staff turnover meeting following a night on-call is required
75 middot2 Attendance at the 700 am turnover meeting following a day on-call may be required
76 3 Call-in options to the 700 am turnover meeting may 00 available
77
78 Further Information
79 1 MCAT County vehicle and mobile phone will be provided
80 2 MCAT Surface Pros will be utilized for documentation
81
82 Communication
83 1 If the Crisis Pool staff calls in for their following normal shift Admin Staff will be utilized to
84 call and cancel appointments for their clients
85
86 Stipends
87 1 A Pool member will receive a $250 stipend for 12-hour shift
88 2 A Pool member will receive a $500 for 24-hour shift
89 3 A Pool member unable to complete a shift (ie sick emergency ect) or who is utilized for only
90 a portion of a shift will be paid a prorated portion ofthe stipend based on the number of hours
91 completed divided by the total hours in the shift
92 4 No additional TML will accrue for Pool members for on-call shifts
93 5 Attendance at the 700 am staff turnover meeting is included in the stipend
94 6 Basis for Stipend - Under the MCA T contract employees are paid the equivalent of 10 hours
95 for a 24-hour shift A behavioral Health Specialist II is a grade 22A A 22A at step 9 is paid
96 $332003Ihr (or $332 for 10 hours of work) As a motivation to take the shifts the stipend
97 represents 15x the rate or $49 for 10 hours of work We rounded up to $500 The 12-hour shift
98 is half of the 24-hour shift
99
100 General Provisions
101 1 MCAT employees and members of the Pool are represent by AFSCME MCAT employees
102 AFSCME and Deschutes County agree that the terms and conditions of employment reflected in
103 and governed by this MOU are unique to MCAT and the Pool and do not create a precedent or
104 an enforceable proactive or policy or otherwise affect or impact in any way other County
105 employees covered by the AFSCME Collective Bargaining Agreement (CBA) Except for the
106 terms and conditions of employment unique to MCAT employees as stated fully in the MCAT
107 employees Operating Agreement as well as the members of the Pool that are agreed to herein
108 all terms and conditions of employment for MCAT employees and members ofthe Pool shall
109 otherwise be governed by the CBA Deschutes County personnel rules and policies andor
110 DCHS rules and policies To the extent there is any conflict between this MOU the terms and
111 conditions of the MCA T Employees Operating Agreement the terms and conditions ofthe
112 CBA Deschutes County Personnel rules and policies andor DCHS rules and polices the terms
113 and conditions of the MOU shall prevaiL
114 2 Should any provision or provisions of the MOU be construed by a court of competent
115 jurisdiction to be void invalid or unenforceable such construction shall affect only the
116 provision ofprovisions so construed and shall not affect impair or invalidate any of the other
117 provisions of this MOU which shall remain in full force and effect
118 3 The provisions ofthis MOU are contractual and are not mere recitals All terms provisions and
119 conditions of the MOU shall be binding upon and inure to the benefit ofthe parties and to their
120 respective heirs executors administrators agents representatives successors and assigns
121 4 This MOU shall be governed by and interpreted in accordance with the laws of the State of
122 Oregon
123 5 This MOU may be executed in two or more counterparts each of which together shall be
124 deemed an original but all of which together shall constitute one and the same instrument In
125 the event that any signature is delivered by facsimile transmission or bye-mail delivery of a
126 pdf format data file or a similar format such signature shall create a valid and binding
127 obligation of the party executing (or on whose behalf such signature is executed) with the same
128 force and effect as if such facsimile or pdf signature page is original thereof
129 6 Except as otherwise stated herein this MOU constitutes the entire agreement between the
130 parties concerning the subject matter hereof and supersedes any and all prior or
131 contemporaneous negations andor agreements between the parties whether written or oral
132 concerning the subject matter ofthis MOU which are not fully expressed herein This MOU
133 may not be modified or amended except by a writing signed by all parties to the MOU
134 7 This MOU will be in effect for 6 months from the date of signing and will be reviewed with the
135 Union and Management and will be reconsidered for renewal
136
137
138
139
140 Agreed to on this tI day ofJuly 2015
141
142 SIGNATURES
143
144
145
146
147
148
149
150
151 Oregon AFSCME
152
153
154
155
156
157
Deschutes County
Tom Anderson
County Administrator
Deschutes County
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32
Memorandum of Understanding
Internal On-Call Crisis Response Pool
Purpose
There are times the Mobile Crisis Assessment Team (MCA T) is in need of temporary coverage in I
order to provide services when MCAT is understaffed or when existing Crisis on-call staff is otherwise
unavailable At any given time MCAT requires a minimum of three (3) staff members but will
preferably have four (4) staff members at all times In order to ensUIe~continuity of services the
Deschutes County Health Services Department (DCHS) will implement an internal On-Call Crisis
Response Pool (Pool) The Poll will be activated in situations when MCAT is reduced below three (3)
staff members for any reason or at the supervisors discretion during extreme circumstances The Pool
will consist of three (3) staff members from the Health Services Department The Pool is completely
voluntary Employees who are in the pool may resign at any time with a reasonable notice not to exceed
two weeks
Process
When coverage needs have been identified the following process will be used to address unfilled
MCAT Shifts
1 Regular full-time Crisis staffwill provide coverage for unfilled shifts of hours on an onO-call
basis
2 When regular full-time Crisis staff is unable to provide coverage existing Crisis on-call staff
will be utilized to cover such shifts or hours
3 When existing Crisis on-call staff is unable to provide coverage the Pool will be used to cover
such shifts or hours
Qualifications
To be a member of the Pool a Health Services staff member must meet the following qualifications
1 The Employee must be a Behavioral Health Specialist II
2 The Employee must live within a 30 minute drive of St Charles Redmond and St Charles
Bend within 30 minutes ofbeing contacted with regard to an existing crisis situation
3 Each Member of the Pool must attend Civil Commitment Investigator Training within 6
33 months of being appointed to the Pool
34 4 The Employee must receive approval from their Supervisor to participate in the pool
35
36 The Pool will be reviewed at least annually to ensure all members meet these qualifications
37
38 In addition to the above stated qualifications preference will be given to Pool candidates who have the
39 following experience
40 1 Prior crisis civil commitment andor SPMI experience
41 2 Social Work or Counseling
42 3 When two or more staff has the same qualifications seniority will be the deciding factor
43
44 Training
45 1 The County will incur all costs associated with trainings associated with the Crisis PooL
46 2 The County will afford 4 hours of shadowing to staff selected for the Crisis Pool
47 Work Shift
48 Work Shift for Pool Members
49 I An MCAT shift is from 700 am to 700 pm or 700 pm to 700 am
50 2 On-call shifts will generally be 12 or 24 hours but Pool members may be called to fill only
51 portions of such shifts depending on MCAT team needs If the Crisis Team is unable to cover
52 MCA T needs during daytime hours a 24-hour shift may be required Otherwise a 12-hour shift
53 from 7 pm to 7 am may be sufficient
54 3 On-call shifts will be offered to individuals in the Pool on a rotating basis The rotation will be
55 established by the Crisis Team Supervisor andor the Program Manger Ifa Pool member is
56 unable to fill an on-call shift the Pool member will be skipped and the shift will be offered to
57 the next Pool member in the rotation
58 4 Providers in the Pool may work a maximum of48 hours in addition to the staff members
59 regular work schedule during anyone week period (for MCAT this would mean no more than
60 48 additional hours to standard schedule and per additional MCA T Scheduling and Employment
61 Agreement requirements)
62 5 Exceptions to the established Pool rotation can be made on an emergency basis at the discretion
63 of the Crisis Team supervisor andor Program Manager
64 6 Ifa Pool member wishes to cover hours on an on-call basis pursuant to this MOU that occur
65 during their normal work schedule or during hours they are otherwise scheduled to perform their
66 usual and customary job duties the Pool member must first obtain supervisory approval to do so
7)
67 and must use Time Management Leave (TML) to cover any hours they miss while covering
68 such hours pursuant to this MOU
69 7 Although shifts can vary dramatically based on the crisis calls received on average an MCAT
70 staff member spends about six (6) to nine (9) hours during a typical 12-hour shift responding to
71 a crisis call and documenting their services
72
73 Additional Duties
74 1 Attendance at the 700 am staff turnover meeting following a night on-call is required
75 middot2 Attendance at the 700 am turnover meeting following a day on-call may be required
76 3 Call-in options to the 700 am turnover meeting may 00 available
77
78 Further Information
79 1 MCAT County vehicle and mobile phone will be provided
80 2 MCAT Surface Pros will be utilized for documentation
81
82 Communication
83 1 If the Crisis Pool staff calls in for their following normal shift Admin Staff will be utilized to
84 call and cancel appointments for their clients
85
86 Stipends
87 1 A Pool member will receive a $250 stipend for 12-hour shift
88 2 A Pool member will receive a $500 for 24-hour shift
89 3 A Pool member unable to complete a shift (ie sick emergency ect) or who is utilized for only
90 a portion of a shift will be paid a prorated portion ofthe stipend based on the number of hours
91 completed divided by the total hours in the shift
92 4 No additional TML will accrue for Pool members for on-call shifts
93 5 Attendance at the 700 am staff turnover meeting is included in the stipend
94 6 Basis for Stipend - Under the MCA T contract employees are paid the equivalent of 10 hours
95 for a 24-hour shift A behavioral Health Specialist II is a grade 22A A 22A at step 9 is paid
96 $332003Ihr (or $332 for 10 hours of work) As a motivation to take the shifts the stipend
97 represents 15x the rate or $49 for 10 hours of work We rounded up to $500 The 12-hour shift
98 is half of the 24-hour shift
99
100 General Provisions
101 1 MCAT employees and members of the Pool are represent by AFSCME MCAT employees
102 AFSCME and Deschutes County agree that the terms and conditions of employment reflected in
103 and governed by this MOU are unique to MCAT and the Pool and do not create a precedent or
104 an enforceable proactive or policy or otherwise affect or impact in any way other County
105 employees covered by the AFSCME Collective Bargaining Agreement (CBA) Except for the
106 terms and conditions of employment unique to MCAT employees as stated fully in the MCAT
107 employees Operating Agreement as well as the members of the Pool that are agreed to herein
108 all terms and conditions of employment for MCAT employees and members ofthe Pool shall
109 otherwise be governed by the CBA Deschutes County personnel rules and policies andor
110 DCHS rules and policies To the extent there is any conflict between this MOU the terms and
111 conditions of the MCA T Employees Operating Agreement the terms and conditions ofthe
112 CBA Deschutes County Personnel rules and policies andor DCHS rules and polices the terms
113 and conditions of the MOU shall prevaiL
114 2 Should any provision or provisions of the MOU be construed by a court of competent
115 jurisdiction to be void invalid or unenforceable such construction shall affect only the
116 provision ofprovisions so construed and shall not affect impair or invalidate any of the other
117 provisions of this MOU which shall remain in full force and effect
118 3 The provisions ofthis MOU are contractual and are not mere recitals All terms provisions and
119 conditions of the MOU shall be binding upon and inure to the benefit ofthe parties and to their
120 respective heirs executors administrators agents representatives successors and assigns
121 4 This MOU shall be governed by and interpreted in accordance with the laws of the State of
122 Oregon
123 5 This MOU may be executed in two or more counterparts each of which together shall be
124 deemed an original but all of which together shall constitute one and the same instrument In
125 the event that any signature is delivered by facsimile transmission or bye-mail delivery of a
126 pdf format data file or a similar format such signature shall create a valid and binding
127 obligation of the party executing (or on whose behalf such signature is executed) with the same
128 force and effect as if such facsimile or pdf signature page is original thereof
129 6 Except as otherwise stated herein this MOU constitutes the entire agreement between the
130 parties concerning the subject matter hereof and supersedes any and all prior or
131 contemporaneous negations andor agreements between the parties whether written or oral
132 concerning the subject matter ofthis MOU which are not fully expressed herein This MOU
133 may not be modified or amended except by a writing signed by all parties to the MOU
134 7 This MOU will be in effect for 6 months from the date of signing and will be reviewed with the
135 Union and Management and will be reconsidered for renewal
136
137
138
139
140 Agreed to on this tI day ofJuly 2015
141
142 SIGNATURES
143
144
145
146
147
148
149
150
151 Oregon AFSCME
152
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Deschutes County
Tom Anderson
County Administrator
Deschutes County
33 months of being appointed to the Pool
34 4 The Employee must receive approval from their Supervisor to participate in the pool
35
36 The Pool will be reviewed at least annually to ensure all members meet these qualifications
37
38 In addition to the above stated qualifications preference will be given to Pool candidates who have the
39 following experience
40 1 Prior crisis civil commitment andor SPMI experience
41 2 Social Work or Counseling
42 3 When two or more staff has the same qualifications seniority will be the deciding factor
43
44 Training
45 1 The County will incur all costs associated with trainings associated with the Crisis PooL
46 2 The County will afford 4 hours of shadowing to staff selected for the Crisis Pool
47 Work Shift
48 Work Shift for Pool Members
49 I An MCAT shift is from 700 am to 700 pm or 700 pm to 700 am
50 2 On-call shifts will generally be 12 or 24 hours but Pool members may be called to fill only
51 portions of such shifts depending on MCAT team needs If the Crisis Team is unable to cover
52 MCA T needs during daytime hours a 24-hour shift may be required Otherwise a 12-hour shift
53 from 7 pm to 7 am may be sufficient
54 3 On-call shifts will be offered to individuals in the Pool on a rotating basis The rotation will be
55 established by the Crisis Team Supervisor andor the Program Manger Ifa Pool member is
56 unable to fill an on-call shift the Pool member will be skipped and the shift will be offered to
57 the next Pool member in the rotation
58 4 Providers in the Pool may work a maximum of48 hours in addition to the staff members
59 regular work schedule during anyone week period (for MCAT this would mean no more than
60 48 additional hours to standard schedule and per additional MCA T Scheduling and Employment
61 Agreement requirements)
62 5 Exceptions to the established Pool rotation can be made on an emergency basis at the discretion
63 of the Crisis Team supervisor andor Program Manager
64 6 Ifa Pool member wishes to cover hours on an on-call basis pursuant to this MOU that occur
65 during their normal work schedule or during hours they are otherwise scheduled to perform their
66 usual and customary job duties the Pool member must first obtain supervisory approval to do so
7)
67 and must use Time Management Leave (TML) to cover any hours they miss while covering
68 such hours pursuant to this MOU
69 7 Although shifts can vary dramatically based on the crisis calls received on average an MCAT
70 staff member spends about six (6) to nine (9) hours during a typical 12-hour shift responding to
71 a crisis call and documenting their services
72
73 Additional Duties
74 1 Attendance at the 700 am staff turnover meeting following a night on-call is required
75 middot2 Attendance at the 700 am turnover meeting following a day on-call may be required
76 3 Call-in options to the 700 am turnover meeting may 00 available
77
78 Further Information
79 1 MCAT County vehicle and mobile phone will be provided
80 2 MCAT Surface Pros will be utilized for documentation
81
82 Communication
83 1 If the Crisis Pool staff calls in for their following normal shift Admin Staff will be utilized to
84 call and cancel appointments for their clients
85
86 Stipends
87 1 A Pool member will receive a $250 stipend for 12-hour shift
88 2 A Pool member will receive a $500 for 24-hour shift
89 3 A Pool member unable to complete a shift (ie sick emergency ect) or who is utilized for only
90 a portion of a shift will be paid a prorated portion ofthe stipend based on the number of hours
91 completed divided by the total hours in the shift
92 4 No additional TML will accrue for Pool members for on-call shifts
93 5 Attendance at the 700 am staff turnover meeting is included in the stipend
94 6 Basis for Stipend - Under the MCA T contract employees are paid the equivalent of 10 hours
95 for a 24-hour shift A behavioral Health Specialist II is a grade 22A A 22A at step 9 is paid
96 $332003Ihr (or $332 for 10 hours of work) As a motivation to take the shifts the stipend
97 represents 15x the rate or $49 for 10 hours of work We rounded up to $500 The 12-hour shift
98 is half of the 24-hour shift
99
100 General Provisions
101 1 MCAT employees and members of the Pool are represent by AFSCME MCAT employees
102 AFSCME and Deschutes County agree that the terms and conditions of employment reflected in
103 and governed by this MOU are unique to MCAT and the Pool and do not create a precedent or
104 an enforceable proactive or policy or otherwise affect or impact in any way other County
105 employees covered by the AFSCME Collective Bargaining Agreement (CBA) Except for the
106 terms and conditions of employment unique to MCAT employees as stated fully in the MCAT
107 employees Operating Agreement as well as the members of the Pool that are agreed to herein
108 all terms and conditions of employment for MCAT employees and members ofthe Pool shall
109 otherwise be governed by the CBA Deschutes County personnel rules and policies andor
110 DCHS rules and policies To the extent there is any conflict between this MOU the terms and
111 conditions of the MCA T Employees Operating Agreement the terms and conditions ofthe
112 CBA Deschutes County Personnel rules and policies andor DCHS rules and polices the terms
113 and conditions of the MOU shall prevaiL
114 2 Should any provision or provisions of the MOU be construed by a court of competent
115 jurisdiction to be void invalid or unenforceable such construction shall affect only the
116 provision ofprovisions so construed and shall not affect impair or invalidate any of the other
117 provisions of this MOU which shall remain in full force and effect
118 3 The provisions ofthis MOU are contractual and are not mere recitals All terms provisions and
119 conditions of the MOU shall be binding upon and inure to the benefit ofthe parties and to their
120 respective heirs executors administrators agents representatives successors and assigns
121 4 This MOU shall be governed by and interpreted in accordance with the laws of the State of
122 Oregon
123 5 This MOU may be executed in two or more counterparts each of which together shall be
124 deemed an original but all of which together shall constitute one and the same instrument In
125 the event that any signature is delivered by facsimile transmission or bye-mail delivery of a
126 pdf format data file or a similar format such signature shall create a valid and binding
127 obligation of the party executing (or on whose behalf such signature is executed) with the same
128 force and effect as if such facsimile or pdf signature page is original thereof
129 6 Except as otherwise stated herein this MOU constitutes the entire agreement between the
130 parties concerning the subject matter hereof and supersedes any and all prior or
131 contemporaneous negations andor agreements between the parties whether written or oral
132 concerning the subject matter ofthis MOU which are not fully expressed herein This MOU
133 may not be modified or amended except by a writing signed by all parties to the MOU
134 7 This MOU will be in effect for 6 months from the date of signing and will be reviewed with the
135 Union and Management and will be reconsidered for renewal
136
137
138
139
140 Agreed to on this tI day ofJuly 2015
141
142 SIGNATURES
143
144
145
146
147
148
149
150
151 Oregon AFSCME
152
153
154
155
156
157
Deschutes County
Tom Anderson
County Administrator
Deschutes County
7)
67 and must use Time Management Leave (TML) to cover any hours they miss while covering
68 such hours pursuant to this MOU
69 7 Although shifts can vary dramatically based on the crisis calls received on average an MCAT
70 staff member spends about six (6) to nine (9) hours during a typical 12-hour shift responding to
71 a crisis call and documenting their services
72
73 Additional Duties
74 1 Attendance at the 700 am staff turnover meeting following a night on-call is required
75 middot2 Attendance at the 700 am turnover meeting following a day on-call may be required
76 3 Call-in options to the 700 am turnover meeting may 00 available
77
78 Further Information
79 1 MCAT County vehicle and mobile phone will be provided
80 2 MCAT Surface Pros will be utilized for documentation
81
82 Communication
83 1 If the Crisis Pool staff calls in for their following normal shift Admin Staff will be utilized to
84 call and cancel appointments for their clients
85
86 Stipends
87 1 A Pool member will receive a $250 stipend for 12-hour shift
88 2 A Pool member will receive a $500 for 24-hour shift
89 3 A Pool member unable to complete a shift (ie sick emergency ect) or who is utilized for only
90 a portion of a shift will be paid a prorated portion ofthe stipend based on the number of hours
91 completed divided by the total hours in the shift
92 4 No additional TML will accrue for Pool members for on-call shifts
93 5 Attendance at the 700 am staff turnover meeting is included in the stipend
94 6 Basis for Stipend - Under the MCA T contract employees are paid the equivalent of 10 hours
95 for a 24-hour shift A behavioral Health Specialist II is a grade 22A A 22A at step 9 is paid
96 $332003Ihr (or $332 for 10 hours of work) As a motivation to take the shifts the stipend
97 represents 15x the rate or $49 for 10 hours of work We rounded up to $500 The 12-hour shift
98 is half of the 24-hour shift
99
100 General Provisions
101 1 MCAT employees and members of the Pool are represent by AFSCME MCAT employees
102 AFSCME and Deschutes County agree that the terms and conditions of employment reflected in
103 and governed by this MOU are unique to MCAT and the Pool and do not create a precedent or
104 an enforceable proactive or policy or otherwise affect or impact in any way other County
105 employees covered by the AFSCME Collective Bargaining Agreement (CBA) Except for the
106 terms and conditions of employment unique to MCAT employees as stated fully in the MCAT
107 employees Operating Agreement as well as the members of the Pool that are agreed to herein
108 all terms and conditions of employment for MCAT employees and members ofthe Pool shall
109 otherwise be governed by the CBA Deschutes County personnel rules and policies andor
110 DCHS rules and policies To the extent there is any conflict between this MOU the terms and
111 conditions of the MCA T Employees Operating Agreement the terms and conditions ofthe
112 CBA Deschutes County Personnel rules and policies andor DCHS rules and polices the terms
113 and conditions of the MOU shall prevaiL
114 2 Should any provision or provisions of the MOU be construed by a court of competent
115 jurisdiction to be void invalid or unenforceable such construction shall affect only the
116 provision ofprovisions so construed and shall not affect impair or invalidate any of the other
117 provisions of this MOU which shall remain in full force and effect
118 3 The provisions ofthis MOU are contractual and are not mere recitals All terms provisions and
119 conditions of the MOU shall be binding upon and inure to the benefit ofthe parties and to their
120 respective heirs executors administrators agents representatives successors and assigns
121 4 This MOU shall be governed by and interpreted in accordance with the laws of the State of
122 Oregon
123 5 This MOU may be executed in two or more counterparts each of which together shall be
124 deemed an original but all of which together shall constitute one and the same instrument In
125 the event that any signature is delivered by facsimile transmission or bye-mail delivery of a
126 pdf format data file or a similar format such signature shall create a valid and binding
127 obligation of the party executing (or on whose behalf such signature is executed) with the same
128 force and effect as if such facsimile or pdf signature page is original thereof
129 6 Except as otherwise stated herein this MOU constitutes the entire agreement between the
130 parties concerning the subject matter hereof and supersedes any and all prior or
131 contemporaneous negations andor agreements between the parties whether written or oral
132 concerning the subject matter ofthis MOU which are not fully expressed herein This MOU
133 may not be modified or amended except by a writing signed by all parties to the MOU
134 7 This MOU will be in effect for 6 months from the date of signing and will be reviewed with the
135 Union and Management and will be reconsidered for renewal
136
137
138
139
140 Agreed to on this tI day ofJuly 2015
141
142 SIGNATURES
143
144
145
146
147
148
149
150
151 Oregon AFSCME
152
153
154
155
156
157
Deschutes County
Tom Anderson
County Administrator
Deschutes County
101 1 MCAT employees and members of the Pool are represent by AFSCME MCAT employees
102 AFSCME and Deschutes County agree that the terms and conditions of employment reflected in
103 and governed by this MOU are unique to MCAT and the Pool and do not create a precedent or
104 an enforceable proactive or policy or otherwise affect or impact in any way other County
105 employees covered by the AFSCME Collective Bargaining Agreement (CBA) Except for the
106 terms and conditions of employment unique to MCAT employees as stated fully in the MCAT
107 employees Operating Agreement as well as the members of the Pool that are agreed to herein
108 all terms and conditions of employment for MCAT employees and members ofthe Pool shall
109 otherwise be governed by the CBA Deschutes County personnel rules and policies andor
110 DCHS rules and policies To the extent there is any conflict between this MOU the terms and
111 conditions of the MCA T Employees Operating Agreement the terms and conditions ofthe
112 CBA Deschutes County Personnel rules and policies andor DCHS rules and polices the terms
113 and conditions of the MOU shall prevaiL
114 2 Should any provision or provisions of the MOU be construed by a court of competent
115 jurisdiction to be void invalid or unenforceable such construction shall affect only the
116 provision ofprovisions so construed and shall not affect impair or invalidate any of the other
117 provisions of this MOU which shall remain in full force and effect
118 3 The provisions ofthis MOU are contractual and are not mere recitals All terms provisions and
119 conditions of the MOU shall be binding upon and inure to the benefit ofthe parties and to their
120 respective heirs executors administrators agents representatives successors and assigns
121 4 This MOU shall be governed by and interpreted in accordance with the laws of the State of
122 Oregon
123 5 This MOU may be executed in two or more counterparts each of which together shall be
124 deemed an original but all of which together shall constitute one and the same instrument In
125 the event that any signature is delivered by facsimile transmission or bye-mail delivery of a
126 pdf format data file or a similar format such signature shall create a valid and binding
127 obligation of the party executing (or on whose behalf such signature is executed) with the same
128 force and effect as if such facsimile or pdf signature page is original thereof
129 6 Except as otherwise stated herein this MOU constitutes the entire agreement between the
130 parties concerning the subject matter hereof and supersedes any and all prior or
131 contemporaneous negations andor agreements between the parties whether written or oral
132 concerning the subject matter ofthis MOU which are not fully expressed herein This MOU
133 may not be modified or amended except by a writing signed by all parties to the MOU
134 7 This MOU will be in effect for 6 months from the date of signing and will be reviewed with the
135 Union and Management and will be reconsidered for renewal
136
137
138
139
140 Agreed to on this tI day ofJuly 2015
141
142 SIGNATURES
143
144
145
146
147
148
149
150
151 Oregon AFSCME
152
153
154
155
156
157
Deschutes County
Tom Anderson
County Administrator
Deschutes County
135 Union and Management and will be reconsidered for renewal
136
137
138
139
140 Agreed to on this tI day ofJuly 2015
141
142 SIGNATURES
143
144
145
146
147
148
149
150
151 Oregon AFSCME
152
153
154
155
156
157
Deschutes County
Tom Anderson
County Administrator
Deschutes County