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for Budget Planning& Rolling Forecast
FESA Planning
Website: http://www.fesa-s.comEmail: [email protected] update: 23-Dec-2013
Scope of Solutions & Services Mix
Level of
Au
tom
ati
on
&
Investm
en
t
FESA Query
FESA Planning
FESA Financial
FESA Consol
FESA Professional
Accounting
FESA Analyst
Budget Planning & Rolling Forecast
Management Reporting
Regional Financial Management
Group Consolidation & Budgeting
Multinational Financial Management
Analytical Performance Management
FESA Consolidation Series
FlexSystem
Enterprise
Software
Architecture
Web & Windows Login Client
Step 1: Introduction
Step 2: How Does it Work?
Step 3: Demonstration
Step 4: Upgrade Plan
Agenda
About Planning
Sales department updates sales forecast every day
IT department prepares annual IT budget for 201X
Brand manager monitors variance of actual cf budget
Your ERP systems responsible for historical data
Finance Manager responsible for cash flow projection
Management demand for managing future proactively
HR manager analyze HR plans provided by line managers
About Challenges of Planning
Substantial time are involving data manipulation rather the core work of planning and analysis
Nightmare of using linked formulas amongst different spreadsheet files
Difficult to ensure the correct version of forecast
Very time consuming to consolidate different budget scenarios
High frequency of errors and difficult to identify the source of errors
Internal auditor identifies current weakness of budgetary control system
Extended time for new staff to learn and practice the tedious processes of data manipulation
Solving Issues Arising from Aggregation & Versioning
FESA Planning
Aggregation Computing Issues
Simplex form of aggregation• 1 + 1 = 2
Most common aggregation functions• Sum(), Count (), Max(), Min()
Assumptions (Based on standardized data source)• Measurement and recognition rules• Chart of accounts • Reporting currencies• Data file formats• Presentations of transactions or trial balances
Example• Each company of a consolidation group furnishes
standardized transactions, vouchers or trial balances to their headquarters for aggregation in order to prepare different kinds of summary reports (i.e. aggregation scenarios)
Aggregation Computing Issues
Key problems encountered by headquarters• Issues of unexpected speed and accuracy when
Many data files Many rows and many columns for each data file Following are examples of column name:
Many amendments of data files Identifying missing and duplication of data files Frequent reporting, from monthly to weekly to daily to…
• Issues of security control Send data through email system to wrong recipients
Ledger code Voucher date A/C period Account code
Business unit Department Project Branch
Currency code Org amount Exchange rate Eqv amount
Quantity Unit code Unit price Particulars
Aggregation Computing Issues
Aggregation scenarios• Scenario 1: Aggregation for strategic management
Five-year budget planning with multi-scenario analysis Acquisition and disposal decisions
– Capital asset, legal entity, branch, product line
• Scenario 2: Aggregation for operational management YTD actual profit and loss by business unit by month Monthly forecast by business unit by department Actual cf budget scenarios cf rolling forecast versions Sale-thru analysis by different dimensions
• Scenario 3: Aggregation for statutory compliance YTD actual consolidated trial balance by company by the
following GAAPs:– PRC GAAP– US GAAP– HK GAAP– Japan GAAP
Aggregation Computing Issues
An example of dynamic on-line aggregation
Aggregation Computing Issues
An example of dynamic on-line aggregation
Versioning Computing Issues
Definition• Versioning means version control over data processing
and/or reporting based on same sets of assumptions• It shall be differentiated from aggregation scenarios
Two types of version control• Version control for audit trial purpose• Version control for reporting purpose
Version control for audit trial purpose• Who, when, how about the submission of data files• Who, when, why about the subsequent amendments• Who, when, what about the authorization of data postings• About the status of process: pending, completed, fail
Version control for reporting purpose• Q1, Q2, Q3, Q4 version of rolling forecast
Versioning Computing Issues
Key problems encountered by headquarters• Manually assign version number of file and folder name
Problem to support multi-user enquiry Not easy to maintain completeness Issue of security control
• Implement standalone document management system Can keep every version of data file upload itself rather
than post and store relevant raw data within database It cannot support to automate aggregation, so it cannot
support the retrieval of particular version of consolidated rolling forecast
Versioning Computing Issues
An example of versioning for audit trial purpose
Versioning Computing Issues
An example of versioning for reporting purpose
FESA Planning
Sales & Marketing
Production
Logistics
HR & Admin
Time Dimensions- Daily / Weekly- Monthly / Quarterly - Yearly - Month-To-Date- Year-To-Date
Business Dimensions- Income / Expense- Assets / Liability- Off/Post-Balance Sheet- BU / Department- Project / Product
Location Dimensions- Branch- District- City- Country
Other Dimensions- Version / Scenario- Internal / External- Currency / Amount- Quantity / Statistics
What is FESA Planning ?
Sales & Marketing
Sales & Marketing
ProductionProduction
LogisticsLogistics
HR & Admin
HR & Admin
FESA Planning
Budget
Projection
Forecast
Actual
BudgetBudget
ProjectionProjection
ActualActual
ForecastForecast
Time Dimensions- Daily / Weekly- Monthly / Quarterly - Yearly - Month-To-Date- Year-To-Date
Business Dimensions- Income / Expense- Assets / Liability- Off/Post-Balance Sheet- BU / Department- Project / Product
Location Dimensions- Branch- District- City- Country
Other Dimensions- Version / Scenario- Internal / External- Currency / Amount- Quantity / Statistics
What is FESA Planning ?
Variance Analysis
Budget
Projection
Forecast
Actual
BudgetBudget
ProjectionProjection
ActualActual
ForecastForecast
Time Dimensions- Daily / Weekly- Monthly / Quarterly - Yearly - Month-To-Date- Year-To-Date
Business Dimensions- Income / Expense- Assets / Liability- Off/Post-Balance Sheet- BU / Department- Project / Product
Location Dimensions- Branch- District- City- Country
Other Dimensions- Version / Scenario- Internal / External- Currency / Amount- Quantity / Statistics
What is FESA Planning ?
HR & Admin
Date
C&B Code
Amount
Currency
Location
Department
Company
Grading
Position
Business Unit
Budget
ProductionProjection
Actual
Forecast
ActualActual
BudgetBudget
ProjectionProjection
ForecastForecast
What is FESA Planning ?
C&B Code
What is FESA Planning ?
• Basic Salary• OT• Commission• Double Pay• Performance Bonus• Share Options• Housing Allowance• Medical Insurance• Life Insurance• Holiday Pay• MPF• Sick Leave• Exam Leave• And More
Finance
Period
A/C Code
Amount
Currency
Location
Department
Company
Project
GAAP
Version
Scenario
Business Unit
BudgetActual
What is FESA Planning ?
Forecast Projection
ActualActual
BudgetBudget
ProjectionProjection
ForecastForecast
Finance
A/C Period A/C
Code
Amount
Currency
Location
Department
Company
Project
GAAP
Version
Scenario
Business Unit
BudgetActual
What is FESA Planning ?
Forecast Projection
BudgetBudget
ActualActual
ForecastForecast
ProjectionProjection
Sale
StockMembership
Purchase
BudgetActual
What is FESA Planning ?
Forecast Projection
ActualActual
BudgetBudget
ProjectionProjection
ForecastForecast
FESA Planning
Budget
Projection
Forecast
Actual
BudgetBudget
ProjectionProjection
ActualActual
ForecastForecast
Time Dimensions- Daily / Weekly- Monthly / Quarterly - Yearly - Month-To-Date- Year-To-Date
Business Dimensions- Income / Expense- Assets / Liability- Off/Post-Balance Sheet- BU / Department- Project / Product
Location Dimensions- Branch- District- City- Country
Other Dimensions- Version / Scenario- Internal / External- Currency / Amount- Quantity / Statistics
What is FESA Planning ?
Save TimeShortest time for implementation
Save EffortsAvoid disruption of day-to-day operations
Save Money Commit minimum capital investment
Mitigate RiskWalk away from associated risks of ultimate complexity
Start and Growth FESA Planningwith an Entry Point Package
Step 1: Introduction
Step 2: How Does it Work?
Step 3: Demonstration
Step 4: Upgrade Plan
Agenda
Records to Reports (R2R) Framework
FESA DBMSEXCEL FILES
Support Highly Flexible Formatting of Spreadsheet Data
“Pivot Table Like” or “Column” Form: it can support Incremental Based Budgeting
“Transaction Like” or “Row” Form: it can support Zero Based Budgeting
We classify formatting of spreadsheet data into two main classes:
Support Data Rewritable Methodology
User can assign Segmental Rewrite Code to their date entry form so as to rewrite posted data associated with specific dimensions such as company, department and version:
For example:
HR01 represents data entry form responsible by HR department to maintain version 01 of data set
SALE01 represents data entry form responsible by Sales department to maintain version 01 of data set
Hotel Business
Room F&B Other Business
Telecom Golf & Shop
Health Club
Parking Garage
Rental
HR Finance Admin Marketing Property Utilities
An Example of Report Package
Planning Process Management
Support You to Configure Authorization & User Access Right
Pending
Completed
Restored
Status
1. Data File Upload
User A 2. Posting
Void
2/3
User D
Workflow Scenario 1
Pending
Validated
Validated
Completed
Restored
Status
1. Data File Upload
User A User B User C
2. Validation Only 3. Save as Batch 4. Posting
Void
Void
Void
2/3
User D
Workflow Scenario 2
Provide Comprehensive Audit Trial
Provide comprehensive enquiry function for administrator or auditor to monitor and audit data processing activities
Step 1: Introduction
Step 2: How Does it Work?
Step 3: Demonstration
Step 4: Upgrade Plan
Agenda
Planning Process Management
Planning Process Management
Conclusion
Fast and flexible for the implementation of budget and rolling forecast scenarios.
Very user friendly to allow financial users to configure
and monitor variances with differing combinations of budgets, current / prior year actuals and multiple versions of rolling forecasts.
Outstanding performance of R2R processing so as to
enable you to minimize your lead times for budget planning, rolling forecasts, monitoring, and decision making.
Improved internal controls throughout the whole
process of budget planning and rolling forecasts so that decision making is based on reliable information.
Step 1: Introduction
Step 2: How Does it Work?
Step 3: Demonstration
Step 4: Upgrade Plan
Agenda
Scope of Solutions & Services Mix
Level of
Au
tom
ati
on
&
Investm
en
t
FESA Query
FESA Planning
FESA Financial
FESA Consol
FESA Professional
Accounting
FESA Analyst
Budget Planning & Rolling Forecast
Management Reporting
Regional Financial Management
Group Consolidation & Budgeting
Multinational Financial Management
Analytical Performance Management
FESA Consolidation Series